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Employment Equity: The CEIU as an Employment Equity employer encourages applications from equity group members. CEIU is committed to the hiring of qualified candidates from the following equity groups as defined by CEIU/COPE: women, racially visible, First Nations, Métis, Inuit, persons with disabilities, LGBTQ2+. Purpose of the Position: As part of the Ontario Regional Union Office (RUO) team, the Administrative Assistant provides comprehensive administrative services that enable the Regional Union Office to fulfill its role in a timely and credible manner. Under the direction of the Director of Representation &amp; Labour Relations, they maintain the administrative aspects of the RUO and carry out a wide variety of administrative, secretarial and clerical responsibilities to ensure efficient operation of the RUO and CEIU. Key Duties: Reporting to the Director of Representation &amp; Labour Relations, the successful candidate will be responsible for:<ul><li>Receiving all grievances and complaints and creating a file in a database.</li><li>Maintaining filing system and maintaining BF system as required</li><li>Checking that all pertinent sections are completed and correcting any discrepancies or requesting additional information by contacting the local steward concerned or the grievor</li><li>Setting up systems to process mass or special group grievances, retrieving proper background material for case presentation or correspondence for national union representative(s)</li><li>Providing up-to-date information as required to CEIU national office regarding grievances, complaints and adjudications.</li><li>Vetting phone and email inquiries (from general inbox) from all locals and assigning to NURs</li><li>Ensuring the RUO has an up-to-date list of Local Balloting Chairpersons.</li><li>Coordinating distribution of election material to Locals, as required</li><li>Receiving returned ballots on behalf of Regional Elections Chairperson as required; may assist in their verification as required.</li><li>Mailing out reports on results for the Regional Elections Chairperson, as required.</li><li>Researching, costs and recommending purchase of appropriate office equipment and furniture</li><li>Maintaining inventory and ensuring the efficient operation of office equipment, etc.</li><li>Arranging the move and/or reorganization of the RUO, if required, by obtaining estimates, providing quotes for approval, recommending, arranging for disconnection / reconnection of services, assisting with packing and unpacking of office files, material and equipment</li><li>Fulfilling property management requests of tenants when required, contacting them for repairs and or building issues.</li><li>Preparing outgoing mail; taking special delivery and registered letters to post office on occasion; packaging small parcels for mailing and processing regular, massive mailings</li><li>Maintaining maintenance of machine; using priority post / Xpresspost, courier when necessary<ul><li>Obtaining costs for hotel and facilities and travelling to and from such meetings and making bookings on basis of approved budget</li><li>Checking calculations on expenses for annual presidents’ conference, district and special meetings, training courses, arranged by vice-president(s) / national union representative(s), when requested/required.</li><li>Performing administrative functions including minute taking at conferences, meetings and events when requested and approved.</li><li>Copying, collating, stapling, dispatching necessary material for courses, conferences, meeting and events to ensure material is available.</li><li>Contacting members regarding cancellations and/or confirmation of attendance</li><li>As requested, may assist with other national or regional conferences, meetings and events</li><li>Assisting NVPs in preparing and distributing communications for locals and/or regional councils</li></ul></li><li>Preparing and compiling resolutions for conferences and conventions as requested<ul><li>Answering and screening telephone calls, providing non-technical information to authorized persons.</li><li>Meeting visitors</li><li>Making appointments</li><li>Maintaining and updating the website</li><li>Performing other office functions as required</li></ul></li></ul>Qualifications:<ul><li>Ability to communicate effectively, both orally and in writing including the ability to relay information in a clear/concise manner.</li><li>Three to five years’ experience in an administrative support role.</li><li>One to three years’ experience in a similar capacity.</li><li>High school diploma.</li><li>Excellent time management skills, including planning, prioritizing and multitasking to meet multiple deadlines.</li><li>Strong interpersonal skills with the ability to work courteously and cooperatively with management, members and other stakeholders.</li><li>Experience with some of the following computer systems including Windows, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), UnionWare, Adobe Acrobat and scanner software.</li><li>Ability to work independently, taking initiative as required and as part of a team.</li><li>Ability to maintain a high level of confidentiality and exercise sound judgment.</li><li>Knowledge of the overall structure of CEIU and PSAC.</li><li>Experience working in a unionized environment would be an asset.</li><li>Experience with a variety of office equipment including photocopier, fax machine, postage meter, multi-line phone system, phone headsets, Polycom conference phones, scanners and building security systems.</li><li>Lifting of up to 20&nbsp;lbs; items include banker and paper boxes, pamphlets, printers, laptops and fax machines.</li><li>Travel is required as needed, both regionally and nationally.</li></ul>Closing Date: All applications must be received by the end of business day on August 23, 2025. &nbsp;How to Apply:<ol><li>Please follow these guidelines if you are applying for the position: The applicant must submit a letter of intent explaining how they meet the qualifications and an updated resume.</li><li>Applicants must clearly indicate, in their letter or resume, their second official language as well as their linguistic proficiency in that language using one of the following: no knowledge, beginner, intermediate or advanced. </li><li>Please indicate in your letter of intent whether you are an employee or a member of the PSAC family and, if so, to which part of the PSAC you work for or which Component or DCL you belong.</li><li>All applications must be submitted by email to human resources at the following email address: <a href="https://codebeautify.org/htmlviewer" target="_blank">hr@ceiu-seic.ca</a> . Please specify, “CEIU – Administrative Assistant - Ontario</li></ol>Accommodations are available on request for candidates taking part in the selection process. For accommodation needs or to obtain a copy of documents in an alternate format please email <a href="https://codebeautify.org/htmlviewer" target="_blank">hr@ceiu-seic.ca</a> The CEIU would like to thank all candidates in advance for their interest in this position although only those candidates that meet the essential qualifications will be contacted for further assessment.

Canada Employment Immigration Union

Administrative Assistant, Ontario Regional Union Office

Permanent, Full-time 
 

Development Manager 
 
House of Friendship – Administration, Development 
 
At House of Friendship, we believe in what we are doing. We get out of bed each day to make a 
difference in our community; to walk with and to serve. We are not happy with the status quo. We get 
energy from ongoing learning and growth. We lead with passion and believe without a doubt that 
everyone deserves to belong and thrive. We live and breathe our values of Compassion, Inclusion, 
Justice, Dignity and Hope. And we have fun! 
 
Sounds pretty great, doesn’t it? It is! 
 

The Development team is responsible for both the fundraising and marketing functions of House of 
Friendship, to grow financial support that sustains the mission of House of Friendship into the 
future, and to build awareness and affinity for our brand throughout Waterloo Region. The 
Development Manager is responsible for the insight-based planning, implementation and analysis 
of the Annual Giving program, including identifying, inspiring, thanking and reporting back to 
donors to effectively grow donations annually. Donor groups include all who give to the Annual 
Fund excluding Major Donors. The Development Manager will give leadership to the Annual Giving 
team. 
 
** This is a permanent, salaried, full-time (37.5 hours per week) position with paid sick time, personal 

days, vacation time; group health benefits and defined contribution pension plan. 
Schedule generally weekday, daytime hours. Occasional evening/weekend work required to support 

events. Valid G class driver’s license and access to a reliable vehicle required; local travel within 
Waterloo Region. ** 

 
Key Responsibilities: 

ï· Using insights firmly rooted in solid fact-based analysis and fundraising best practices, plan, create 
and execute a robust Annual Giving program that delivers the budgeted growth with continual 
improvement, opportunity analysis, idea testing and priority-based decisions at the core 

ï· Includes all activities related to the identification, cultivation and stewardship of donors, results 
tracking and reporting, as well as House of Friendship events and gift processing 

ï· Effectively lead, inspire, mentor, develop and support direct reports 

ï· Collaborate with the other Development team colleagues to achieve Department objectives 

ï· Provide inspiration and support for the Annual Fund with the broader House of Friendship team 

ï· Build relationships that inspire donors, volunteers and community partners to support our mission 

ï· Successfully lead and implement change to achieve continual improvement 

ï· Provide leadership and mentorship to the Donor Database Coordinator and team of users to 
optimize excellence in use, analysis, reporting and processes 


 Permanent, Full-time 
 

ï· Effectively inspire, thank and report back to donors to ensure strong retention and donation growth, 
ensuring full alignment with fundraising best practices 

ï· Support Development Director with ad hoc projects and initiatives as assigned 

ï· Represent Development at ad hoc events/committees as required 

ï· Lead, develop and support the team of Supervisors as well as their teams working within assigned 
programs, including staff, volunteers and students 

ï· Responsible for the healthy and safe operation of the programs; ensuring a physically and 
psychologically healthy work environment for all team members 

ï· Responsible for the allocation of staff, students and volunteers based on the needs of each program 
and/or site 

ï· Responsible for all aspects of program operation including program development and review, 
program budget, allocation of resources, and relationships with funders and community partners, 
staff and participant safety 

ï· Represent House of Friendship at various community development and neighbourhood related 
meetings and community forums; bringing relevant issues and solutions to the conversation 

ï· Take a lead role in community consultation and community leadership development initiatives 
 
Job Specific Knowledge/Skills: 

ï· Very strong leadership, team building and decision making skills required including demonstrated 
strength in coaching and developing people and teams with at least 3 years previous experience 
leading a team 

ï· Experience working with student and volunteers considered an asset 

ï· Experience with coaching and mentoring for personal growth and development, including the ability 
to coach others through conflict 

ï· Demonstrated skill in building and maintaining productive relationships (staff, community partners, 
funders) 

ï· Proficient donor-centric communication skills, both oral and written, that inspire and engage 

ï· Strong leadership and decision-making skills with a passion for, and experience in, coaching and 
developing people and teams 

ï· Excellent insight-based strategy, decision-making and analysis skills with high attention to detail and 
accuracy 

ï· Excellent planning, organizational, follow through, process optimization and time management skills 

ï· Strong proficiency in Raiser’s Edge NXT that optimizes its benefit to the organization and to the 
individual users 

ï· Self-directed with high capacity to manage multiple priorities and timelines 

ï· Excellent ability to maintain confidentiality of key constituents at all times 

ï· Easygoing and approachable with a positive attitude 
 

Education/Experience: 

ï· Undergraduate degree in Business, Marketing, Fundraising, Communications or related field is 
required; CFRE designation or progress towards it is considered an asset 


 Permanent, Full-time 
 

ï· A ‘fundraising practitioner’ with a minimum of four (4) years demonstrated success leading high 
impact fundraising and stewardship events in the social profit sector 

ï· A natural, proven relationship builder and collaborator who is adept at creating authentic 
relationships with a wide variety of constituents including community leaders/partners, donors, 
sponsors, colleagues, and volunteers 
 

Critical Skills: 

ï· Commitment to understand and uphold the mission and values of House of Friendship is expected 

ï· Exemplary emotional intelligence, resilience, communication, conflict management and problem 
solving skills required 

ï· Ability to work professionally as a team member with staff, participants and community members 

ï· Experience or strong interest in working with diverse populations including people from various 
cultural backgrounds, income levels, and sensitivity to their needs 

ï· Experience with and commitment to using an anti-racism, anti-oppressive and trauma informed 
approach to consultation, program design, evaluations of processes and service delivery 

ï· Must be dependable, professional, flexible, a team player, and have a positive attitude 

ï· Respectful, supportive and engaging approach to persons with physical and/or cognitive disabilities, 
addictions, mental illness and other life challenges 

ï· Excellent project, timeline and deadline management skills including skills in logistics, planning and 
detailed record keeping 
 

Compensation: 
At House of Friendship, we know that our team members are the key to the success of our organization 
and our ability to provide essential services to the community. In support of our mission and in 
alignment with our values, House of Friendship is committed to ensuring fair, market competitive, and 
rewarding compensation practices for all of our team members. We aspire to support our team 
members to create a great work environment where our team is able to thrive, succeed, and have a 
positive work experience. 
 
House of Friendship compensation practices including our pay grid, have been developed using 
documented leading pay practices in the not-for-profit sector including Pathways to Decent Work 
(Ontario Nonprofit Network) and Ontario Living Wage Network. We value the experience that new team 
members bring to the organization and have a process in place to review previous related experience for 
placement on our pay grid. 
 
We value the work that you do with fair pay and benefits: 

ï· Time off includes four (4) weeks of vacation, 5* personal days (3 for remainder of 2025) and sick 
credits totaling approximately 12 days per year 

ï· Full-time benefit plan including Extended Health Care (EHC), Dental, Group Life, Accidental Death 
and Dismemberment (AD&amp;D), Long Term Disability (LTD), Flexible Spending Account and Employee 
&amp; Family Assistance Program 

<a href="https://theonn.ca/decent-work-pathways/" target="_blank">https://theonn.ca/decent-work-pathways/</a>
<a href="https://www.ontariolivingwage.ca/" target="_blank">https://www.ontariolivingwage.ca/</a>

 Permanent, Full-time 
 

ï· We believe strongly in supporting the mental health of our team members, including providing 
access to the Employee and Family Assistance Program, $2,000 for counselling services and our 
workplace Wellness and Psychological Health and Safety programs 

ï· We help you save for the future by providing a retirement plan that includes a matched Group 
Pension Plan as well as a Group RRSP and a Group Tax Free Savings Account 

 
Rate of Pay: 
At House of Friendship all compensation ranges are categorized under a series of “grades” and we base 
our payment structure on internal equity. When determining rate of pay, a candidate’s past related 
experience will be taken into consideration. 
 
Grade: 6 (Manager I) 
Min: $33.94 
Mid: $38.58 
Max: $43.23 
 
Working Conditions: 

ï· 37.5 hours per week; generally daytime, weekday hours 

ï· Occasional evening and weekend work to support events 

ï· Vacation may not be taken two weeks before or after Signature Events or in the month of December 
leading up to Christmas 

ï· Encountering participants at program sites who may be under the influence of alcohol or other 
drugs, and/or experiencing symptoms of mental illness can be expected 

ï· This is a hybrid role, with the expectation that you will be in the office a minimum of 3 days per 
week to support your direct reports, exact in-office days will be negotiated with the Director of 
Development: 

o During the first three months of onboarding, you can expect to work in the office at least 4 
days per week to support team building, training, and integration 

o This arrangement is subject to change based on the evolving needs of the organization and 
the team 

 
House of Friendship is open and inviting to qualified candidates with lived experience. 

 
House of Friendship supports justice, equity, diversity, and inclusion in our workplace. We strive to be a 
workplace free of harassment and discrimination and we are committed to removing barriers and being 
an inclusive, work environment. House of Friendship is a place where each person can bring their true 
selves and feel that they belong. We aspire to be an organization that is anti-racist and anti-oppressive 

so that our team, and therefore our community, can truly belong and thrive. 
 

We invite applications from all qualified candidates and actively encourage applications from members 
of groups with historical and/or current barriers to accessing employment including, but not limited to 
Indigenous Peoples, members of racialized groups, persons with disabilities, women, and members of 

the 2SLGBTQIA+ community. 


 Permanent, Full-time 
 

If you require accommodations to be able to participate fully at any stage in the recruitment process, 
including applying for this position, please let us know so that we can discuss accommodation 

options. Accommodations will be provided upon request. 
 

If you are as passionate as we are about serving the community, let’s talk. 
 

To apply, please submit your resume and cover letter here: 
<a href="https://house-of-friendship.hirehive.com/development-manager-kitchener-on-eskFma" target="_blank">https://house-of-friendship.hirehive.com/development-manager-kitchener-…</a>. 

 
This job posting will remain live until the position is filled. 


<a href="https://house-of-friendship.hirehive.com/development-manager-kitchener-on-eskFma" target="_blank">https://house-of-friendship.hirehive.com/development-manager-kitchener-on-eskFma</a>

House of Friendship

Development Manager

About UsVariety the Children’s Charity is on a mission to help every child with complex healthcare needs fulfill their unique potential. Through providing essential support and resources, including medical and mobility equipment, specialized therapists, expert tutors and counsellors, mental health counselling, vital assessments and supporting early childhood intervention, we empower extraordinary children to overcome barriers and thrive. Our work makes a profound difference in the lives of families across British Columbia.Last year, over 15,000 children and youth in 245 communities across the province received support from Variety that transformed their daily realities and changed the trajectory of their lives for the better. We firmly believe in the power of diversity, respecting and valuing every child for who they are. We believe that every child has the right to live in an inclusive world, and we provide life-changing assistance to children who face barriers so they can thrive and belong in their community.Summary of PositionThis position manages Raiser’s Edge data and backs up the Gift Processing Team during Telethon and Variety Week. Also produces data exports/files for campaigns (Direct Mail, email) and maintains integration between all data and organizational programs. Key responsibilities include data provisioning such as data exports for direct response and constituent communication, data integration of external and campaign return data, data integrity, as well as data analytics and reporting.Specific Accountabilities and Responsibilities<ul>	<li>	Provide Direct Response data (mail and email) for all campaigns and constituent communications. Create necessary Raiser’s Edge queries, Exports, as well as the data file according to data specifications.	</li>	<li>	Create ad hoc data exports for Development and Marketing and Communications. Write RE queries as per their requirements	</li>	<li>	Produce analysis reports for Director, PS on an ad hoc basis.	</li>	<li>	Import campaign return data, as well as external data from Mailchimp¸ Fundraise Up, Great Plains, Text to Donate Donors, Givergy/32 Bid Auction Software, Better Impact, 50/50 Draws, etc.	</li>	<li>	Process updates to constituent addresses from Address Correction or National Change of Address data files.	</li>	<li>	Handle databases clean up – duplicates / merges, etc and direct PS Team in projects on data integrity and do global changes when applicable.	</li>	<li>	Manage Blackbaud program and users	</li>	<li>	Update Microsoft Power Automate Workflows	</li>	<li>	Create, update and analyse PowerBI reports	</li>	<li>	Other tasks as required	</li></ul>RelationshipsInternal <ul>	<li>	This position reports to the Director, Philanthropy and Philanthropy Services	</li>	<li>	Daily contact with members of the Philanthropy Services Team and Staff, Members and Volunteers.	</li></ul>External <ul>	<li>	Liaises with vendors to complete data and analysis integration	</li></ul>QualificationsEducation &amp; Experience<ul>	<li>	Minimum 5 years working in data analyst role or the equivalent.	</li>	<li>	Proficient at an intermediate level in Microsoft Office Suite applications including Word, PowerPoint, Outlook, Teams	</li>	<li>	Expert level experience in Excel	</li>	<li>	Experience with Microsoft Power platform (PowerAutomate and PowerBI) is an asset.	</li></ul>Skills<ul>	<li>	Must be detail oriented and a self-starter with the ability to work on your own as well as to thrive in a collaborative team environment.	</li>	<li>	Shows initiative and creativity in problem solving.	</li>	<li>	Excellent verbal (including telephone) communication skills.	</li>	<li>	Shows good judgment and tact in all areas of work and in all interactions with internal &amp; external contacts.	</li>	<li>	Proven ability to manage, motivate, and mentor staff at all levels and create a positive team environment.	</li>	<li>	Willingness and ability to continue to learn new skills and systems and adapt to changing environment.	</li></ul>Join Us<ul>	<li>	At Variety, we value diversity in all its forms and encourage all qualified individuals to apply. We believe that a team enriched by different cultures and perspectives makes us stronger. We are committed to fostering an inclusive and respectful environment where everyone’s voice is heard and respected. We actively strive to provide genuine opportunities for all individuals to thrive and will continue to embed diversity, belonging, and equality in everything we do.	</li>	<li>	If you are ready to make a profound impact to inspire and ignite change where it matters most – in the lives of children – we invite you to join us at Variety the Children’s Charity and apply for the Senior Database Specialist role. Together, we can create a world where every child thrives, belongs, and fulfills their extraordinary potential. Apply now and be a catalyst for change.	</li>	<li>	This position is based in our office located in Burnaby, BC through a hybrid and flexible workplace experience. Variety offers a competitive compensation and benefits package and rewarding employment experience where your contributions make a difference. Together, we can create a world where every child’s potential knows no bounds.	</li></ul>

Variety - the Children's Charity

Senior Database Specialist

Program Assistant About the Belonging Network: For almost 50 years, the Belonging Network has provided groundbreaking programs for families, children, and youth. We believe that everyone needs to belong. We’re working for a world where every child and youth has the love, stability, and support they need to reach their fullest potential. The Belonging Network helps find families for the hundreds of children and youth in BC who are waiting for a permanent home. We provide education, support, and connection for BC’s adoption and permanency community, which includes prospective and waiting adoptive parents, adoptive families, and families providing other forms of love and stability (such as guardianship, relatives raising relatives, and Indigenous customary forms of care). We support thousands of young people aging out of government care and navigating early adulthood. About the role: Reporting to the Manager, Family Programs, this position is responsible for supporting the day-to-day functioning of the Family Programs department, working closely with team members to ensure inquiries are handled professionally and promptly, and families and others accessing services get the information they need. The Assistant will provide results management support to all Belonging Network programs, including Permanency, Family Support, and Youth programs. &nbsp; This is a full-time position working 5 days/week (35 hours) and based in Metro Vancouver. The Program Assistant will work mostly from a home office, with some regular attendance required at our downtown Vancouver office. They must be able to undertake occasional travel locally and across BC. Major duties and responsibilities: Main accountabilities: Responding to Inquiries/direct client support:<ul><li>Provides day-to-day administrative support, including responding to/redirecting emails and phone calls for Family Support and Permanency teams.</li><li>Provides information and resources to individuals and families at all stages of adoption and permanency via email and phone.</li></ul>Results Management:<ul><li>Collects, enters, and manages data in the client database (CRM) and is responsible for pulling and sharing reports on a monthly basis. &nbsp;</li><li>Supports client feedback/survey activities across all program areas, assembling results from Survey Monkey into Excel for statistical and reporting needs.</li><li>Provides administrative support to monitor and evaluate services, events, and other activities.</li><li>Provides administrative support to monitor ongoing and new issues and identify trends, to inform service planning, reporting, and other organizational needs.</li><li>Monitors and updates the administrative and reporting cycles for program departments, ensuring that deliverables and timelines are flagged.</li></ul>Community Engagement:<ul><li>Monitors social media, including Facebook groups. Post information and updates to Facebook groups as required.</li><li>Works with Communications &amp; Development to coordinate communication activities for all program areas.</li><li>Creates and edits presentations, including updating existing materials and ensuring they align with program goals, and working with Communications &amp; Development to ensure alignment with broader organizational messaging.</li><li>Maintains files and updates documents, including keeping scripts, event materials, and other documents current.</li><li>Supports collaborative work in community engagement activities and program/resource development. This includes supporting Face to Face Connections peer support groups, providing assistance with volunteer coordination and interviews, organizing event submissions, and ensuring event reports are properly documented.</li></ul>Qualifications &amp; skills:Required:<ul><li>Post-secondary education in an area of social services- social work, psychology, child welfare, or a related field- or a diploma/certificate in a related field with 2 years of experience. Equivalencies will be considered.</li><li>Strong written, verbal, and online communication skills.</li><li>Strong interpersonal and communication skills with the ability to maintain effective working relationships and respond to inquiries from all levels of staff and clientele.</li><li>High degree of professionalism and commitment to ongoing professional development.</li><li>Ability to take initiative, manage time, and work independently as well as work collaboratively with colleagues and external partners.</li><li>Technical skills include the MS Office suite, databases, social media, and other online platforms. Experience with other software, such as Canva, is considered an asset.</li></ul>Assets:<ul><li>Lived experience of kinship, adoption, or another permanency arrangement.</li><li>Experience working with Indigenous communities and/or lived experience as a member.</li><li>Familiarity with child protection in BC.</li><li>Experience providing support to vulnerable populations.</li><li>Familiarity with non-profit, registered charity work involving internal and external stakeholders is an asset.</li></ul>Compensation:Compensation will be based on a full-time salary of between $45,0000 and $50,000 per year, depending on qualifications. The Belonging Network’s benefits include a home office allowance, a comprehensive benefits package (with 100% employer coverage of premiums), an RRSP matching program, three weeks of annual vacation, and support for ongoing professional development.To apply:Please email your cover letter and resume as one combined PDF document with “Program Assistant” in the subject line to &nbsp;<a href="mailto:hiringcommittee@belongingnetwork.com" target="_blank">hiringcommittee@belongingnetwork.com</a>. The deadline for applications is Sunday, August 10, 2025. Please note that only candidates being considered for the position will be contacted. The Belonging Network is an equal-opportunity employer. We recruit, employ, train, compensate, and promote regardless of race, religion, colour, place of origin, sex, sexual orientation, disability, age, and any other protected ground under The BC Human Rights Code. All qualified applicants will be considered for employment. Our head office is located on the ancestral, unceded lands of the səl̓ilw̓ətaʔɬ (Tsleil-Waututh), Sḵwx̱wú7mesh Úxwumixw (Squamish), and xʷməθkʷəy̓əm (Musqueam) Nations. The Belonging Network is committed to listening, learning, and participating in truth and reconciliation.Please send your resume and cover letter to &nbsp;<a href="mailto:hiringcommittee@belongingnetwork.com" target="_blank">hiringcommittee@belongingnetwork.com</a>

Belonging Network

Program Assistant

Ploughshares Calgary Society is seeking a detail-oriented and organized individual to serve as the Secretary of our organization. The Secretary plays a vital role in maintaining clear and accurate records, supporting board activities, and ensuring effective communication within the team. This is a meaningful opportunity to contribute to a cause you care about while building valuable administrative experience

Ploughshares Calgary Society

Secretary

FULL TIME, REGULAR POSITION SALARY RANGE: $47,187 - $50,179 INCLUDES HEALTH BENEFITS AND HOOPP (HEALTHCARE OF ONTARIO PENSION PLAN)South Riverdale Community Health Centre is a non-profit, multi-service organization that provides primary healthcare, social and community outreach services with an emphasis on health promotion and disease prevention primarily to people of East Toronto. Our mission is to improve the lives of people that face barriers to physical, mental, spiritual and social well-being. We do so by meaningfully engaging our clients and communities, ensuring equitable access to primary health care and delivering quality care through a range of evidence informed programs, services and approaches. As a leader in community health, our locally and internationally recognized community services include cutting-edge primary health services, health promotion, harm reduction, environmental health, community food centre and population-based community programs for marginalized peoples. We value health equity and inclusion and respect in our work and in the delivery of our services.As part of a multidisciplinary team, this position provides reception and administrative support to staff and programs throughout the organization. This involves greeting and checking-in clients, answering and triaging calls, responding to inquiries, booking appointments, providing program information, file management using the EMR system, data entry and scheduling. This position requires providing services to a range of clients, including people who use drugs, people with mental health concerns, and other marginalized populations facing significant health barriers. Working within the larger Service Administration &amp; Quality (SAQ) team, this position also provides back-up administrative support for the clinic and other centre programs, which could include working at other SRCHC locations.As first point of contact for the centre, this position requires a high degree of professionalism, the ability to accurately work in a fast-paced environment, exhibit a strong, dynamic work ethic and the ability to effectively develop solutions as a critical thinker.This position is expected to work onsite evenings and weekends as required.Responsibilities: Reception • Provides reception services for the Centre including communicating with service users, responding to general enquiries, arranging services for clients (e.g. TTC passes, taxi, referrals to other agencies), answering incoming telephone calls for all staff, directing calls and taking messages, and providing information to the public and other agencies regarding services • Makes appropriate referrals as required according to service needs • Provides backup coverage for Harm Reduction Supply and Naloxone Distribution • Maintains agency and service provider contact list within SRCHC catchment • Responsible for the opening and closing of the centre following procedures to ensure the security and safety of the building, staff, clients and guests • Recognizes escalating situations and follows established protocols to obtain assistance and apply de-escalating techniques Clinical and Program Support and Administration • Provides administrative support for new referrals and intake of clients receiving allied support services within the Centre via the EMR, email, e-referrals, fax and phone • Intake and registration of new clients following established protocols • Provides support for open access services including checking-in and registration of clients • Provides first floor administrative support to programs and services including data entry, scanning, booking appointments, managing referrals, checking-in clients and ensuring client registration, demographic and health equity information is up to date • Provides administrative support for Centre programing as required • Works collectively to manage client waitlists for programs and services • Ensures client records and files are accurate and current • Enter and maintain provider EMR templates, orientation and group schedules, as well as meetings and room booking • Input encounter information for data collection purposes into Excel, EMR or other tracking system • Participates in all required meetings, huddles, trainings, and communicate program and service updates across applicable teams • Assist with team meetings i.e. maintain running agendas and minute taking General Office Administration • Photocopy, fax, arrange courier services and other administrative tasks as required • Coordinates, orders and distributes office supplies • Opens, sorts and distributes mail internally and externally • Maintains general reference material and disseminates as needed • Oversees meeting room schedule and updates information board daily • Maintains bulletin boards, information table and pamphlet areas and maintains a neat waiting room • Support with supply organization, ordering and tracking • Ensure relevant Process Manual and workflows are followed, accurate and up-to-date • All other duties as requiredQualifications: • University and/or College education • 2-5 years’ experience as a receptionist or administrative assistant, in a clinical, social service related environment • Ability to prioritize with specific attention to detail is essential • Awareness of and sensitivity to the health issues of a diverse community and marginalized populations, and the impacts of experiences such as colonization, violence and trauma on individuals and communities • Experience working with marginalized populations, including homeless and street-involved people, current and former drug users, sex workers and youth, an asset • Understanding and knowledge of Harm Reduction programs an asset • Ability to recognize escalating situations and respond in a de-escalating manner • Respect for diversity, equity, anti-racism and accessibility with the ability to work collaboratively and positively with others • Demonstrated ability to work independently and as part of a team in a fast-paced environment • Proficiency in the use of computer technology and various software applications (advanced knowledge of Microsoft Office – Word, Power Point, Access, Excel) • Experience using an Electronic Medical Record (EMR) • Excellent verbal and written communication skills • Excellent interpersonal skills in dealing with the public • Ability to assist people in a mature, friendly and helpful manner • Demonstrated ability to be flexible, organized, a self-starter • Ability to communicate in a second language an asset • Police clearance documentation will be required for employment • Proof of double COVID-19 vaccination status will be required for employmentThe deadline for applicants is Friday, August 8, 2025 at 12:00 p.m. (noon).Please mail in your cover letter and resume in confidence to: The Hiring Committee – Community Administrative Receptionist South Riverdale Community Health Centre 955 Queen Street East Toronto, ON M4M 3P3Or by email to: <a href="mailto:humanresources@srchc.com" target="_blank">humanresources@srchc.com</a>.Please enter “Community Administrative Receptionist” in the subject line of your email.No faxes, phone calls, or requests to meet please. This is a bargaining unit position with CUPE Local 5399. SRCHC welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. SRCHC is an equal opportunity employer. We would like to thank all those that apply but only those selected for an interview will be contacted. SRCHC encourages applicants who are racialized (IBPOC) and/or applicants who face any barriers as a result of systemic discrimination to apply for this position. SRCHC encourages a scent-free environment. Employees, students, volunteers, and visitors are asked to refrain from wearing fragrances and other scented personal care products (i.e. perfumes, deodorants, lotions, hairspray, etc.) while at the Centre.

South Riverdale Community Health Centre

Community Administrative Receptionist

About CityKidz: &nbsp;CityKidz is a dynamic faith-based organization dedicated to improving the lives of at-risk children. We exist to increase resiliency and inspire big dreams for Canadian children living in low-income communities by providing inspirational experiences and nurturing personal relationships, one child at a time. Through our programs we instill positive values and morals into the lives of children, help build a solid foundation for their future and inspire each child to make positive life choices and to choose to “do what’s right.” Everything we do is guided by our Faith, Hope and Love. &nbsp;In Canada, more than 1 in 7 children live in poverty: in Hamilton, it’s 1 in 4. For generations, poverty has stolen dreams and destroyed futures. At CityKidz, we think it’s time to change that, and we’re recruiting a dynamic frontline team of leaders who will work with us to help kids dream big dreams and reach their full potential. &nbsp;Role Overview: &nbsp;CityKidz is seeking dedicated and passionate individuals to join our team as Welcome Team Volunteers. Welcome Team Volunteers play a key role in creating a positive first impression and supporting the CityKidz volunteer community, and in helping to set the tone for the day by offering guidance, encouragement, and care, ensuring all volunteers feel informed, valued, and equipped to serve effectively.&nbsp;As a Welcome Team Volunteer, the first point of contact for volunteers as they arrive on a Saturday at CityKidz, and you will be responsible for welcoming volunteers, and assisting them in getting to their designated areas. It is essential in this role to have a friendly and engaging personality, as you will be providing hospitality to each of our volunteers.&nbsp;Key Role Highlights:  &nbsp;<ul>	<li>	Build valuable leadership and communication skills&nbsp;&nbsp;	</li></ul><ul>	<li>	Make a true difference through human connection&nbsp;&nbsp;	</li></ul><ul>	<li>	Be part of an uplifting, high-energy team&nbsp;	</li></ul>Responsibilities: &nbsp;<ul>	<li>	Greet and sign in volunteers using the check-in/check-out system&nbsp;	</li></ul><ul>	<li>	Ensure paper copies of attendance are filled out as volunteers arrive&nbsp;	</li></ul><ul>	<li>	Welcome new volunteers for their first shift, providing them with a welcome package, name tag, and all additional information needed for the day&nbsp;	</li></ul><ul>	<li>	Ensure new volunteers know where to go for their shift by guiding them to their team and introducing them to other team members&nbsp;	</li></ul><ul>	<li>	Conduct phone calls to scheduled volunteers who do not arrive for their shift&nbsp;	</li></ul><ul>	<li>	Relay important information to the appropriate staff member(s)&nbsp;	</li></ul><ul>	<li>	Occasionally check in on guests expected for the day&nbsp;	</li></ul><ul>	<li>	Keep refreshments on the hospitality table fresh and fully stocked&nbsp;	</li></ul>Who this Role is For:&nbsp;<ul>	<li>	Students, retirees, caregivers, or anyone who enjoys interacting with kids and youths&nbsp;	</li></ul><ul>	<li>	Anyone with a warm, friendly, caring, relational personality!&nbsp;	</li></ul><ul>	<li>	Those who desire to inspire kids to dream big&nbsp;	</li></ul>Skills &amp; Qualifications: &nbsp;<ul>	<li>	Minimum age 16+ (required)&nbsp;	</li></ul><ul>	<li>	Proficiency in reading (required)&nbsp;	</li></ul><ul>	<li>	Experience working in administration (preferred)&nbsp;	</li></ul><ul>	<li>	Ability to work in a fast-paced environment&nbsp;	</li></ul><ul>	<li>	Alert, with great judgment and ability to take initiative&nbsp;	</li></ul><ul>	<li>	Customer service and organizational skills&nbsp;	</li></ul><ul>	<li>	Familiarity with CityKidz and its different spaces throughout the building OR willingness to familiarize oneself with them&nbsp;	</li></ul><ul>	<li>	Effective communication skills to engage and support volunteers and staff members, providing clear instructions and conveying empathy and care&nbsp;	</li></ul>Competencies &amp; Attributes: &nbsp;<ul>	<li>	Welcoming and attentive towards people arriving&nbsp;	</li></ul><ul>	<li>	Outgoing and Friendly&nbsp;	</li></ul><ul>	<li>	Confident and warm in approaching new people&nbsp;	</li></ul><ul>	<li>	Enthusiastic with tasks&nbsp;	</li></ul><ul>	<li>	Highly supportive&nbsp;	</li></ul>Training &amp; Support:&nbsp;<ul>	<li>	On-the-job training will be provided on your first shift&nbsp;	</li></ul><ul>	<li>	You will be paired with experienced Welcome Team volunteers to help guide you and integrate you into our community&nbsp;	</li></ul>CityKidz Volunteer Community, Appreciation &amp; Support: &nbsp;<ul>	<li>	Lifechanging impact &amp; heartwarming moments&nbsp;	</li></ul><ul>	<li>	250+ volunteers &amp; 800+ kids &amp; youth throughout the city!&nbsp;	</li></ul><ul>	<li>	CityKidz apparel for all volunteers&nbsp;	</li></ul><ul>	<li>	Lunch + snacks provided for all volunteers for Saturday programs&nbsp;	</li></ul><ul>	<li>	Annual Volunteer Appreciation event&nbsp;	</li></ul><ul>	<li>	Twice a year Volunteer Pancake Breakfast&nbsp;	</li></ul><ul>	<li>	Verification of Volunteer Hours Signed off On&nbsp;	</li></ul><ul>	<li>	Volunteer Years of Service Recognition&nbsp;	</li></ul><ul>	<li>	Advancement Opportunities to Senior and Leadership Roles&nbsp;	</li></ul><ul>	<li>	Child Abuse Awareness and Protection Training&nbsp;	</li></ul><ul>	<li>	On the job and ongoing role trainings&nbsp;	</li></ul><ul>	<li>	References provided on an individual case basis&nbsp;	</li></ul><ul>	<li>	Flexibility and responsive collaborative communication!&nbsp;	</li></ul>Time Commitment: &nbsp;<ul>	<li>	Time Commitment: Minimum four (4) month commitment is required, for at least 1x a month but preferably biweekly Saturdays through March – June and September- December&nbsp;	</li></ul><ul>	<li>	Shifts: 7:00am-9:00am or 10:30am-12:30pm&nbsp;	</li></ul>Work Environment &amp; Additional Details:&nbsp;<ul>	<li>	Environment: warm-hearted, at the entrance table greeting volunteers, directly in the action!&nbsp;	</li></ul>Next Steps / How to Apply:&nbsp;Ready to make a difference? Take the first step in applying by signing up for an info session today through: <a href="https://www.citykidz.ca/volunteer" target="_blank">www.citykidz.ca/volunteer</a>&nbsp; Questions? We would love to hear from you! Email <a href="mailto:volunteer@citykidz.ca" target="_blank">volunteer@citykidz.ca</a>&nbsp;

City Kidz

Welcome Team Volunteers

The Sisters of Saint John the Divine is a monastic community within the Anglican Church of Canada. The community maintains a beautiful campus located in North York where they are involved in a variety of ministries including a 30-bed guest and retreat house.&nbsp;&nbsp; Are you a warm, welcoming, and highly organized person? Do you enjoy being at the heart of a mission-focused organization, connecting people and providing excellent service? We invite you to consider the role of Receptionist at our Guest House, where we strive to “welcome all guests as Christ.” Job Title: Receptionist Location: North York (Toronto) – Cummer and Willowdale – approximately 1 km from Finch Station and on the #42 Cummer bus route Job Type: Three days a week:&nbsp; Tuesdays, Wednesdays and Thursdays Reports To: Guest House Manager Start Date: September 2025 Hourly Rate:&nbsp;$21.66 Position Summary As the Receptionist, you will serve as the communication and information hub for our Guest House. You will be the first point of contact for visitors and callers, playing a vital role in supporting our mission of hospitality by offering a kind and helpful presence at all times. Key Responsibilities Welcoming &amp; Front Desk Duties<ul>	<li>Greet all guests and visitors warmly and notify staff of their arrival.</li>	<li>Provide clear instructions on parking procedures and assist overnight guests.</li>	<li>Support any visitor check-in or safety protocols as needed (e.g., public health).</li></ul>Telephone Operations<ul>	<li>Operate a multi-line phone system with professionalism and courtesy.</li>	<li>Transfer calls and take detailed, accurate messages.</li>	<li>Monitor voicemail and ensure timely message delivery to appropriate staff.</li></ul>Mail &amp; Deliveries<ul>	<li>Receive mail and notify appropriate staff.</li>	<li>Accept deliveries and direct them as needed.</li></ul>Clerical &amp; Administrative Support<ul>	<li>Maintain reception area cleanliness and keep literature racks stocked.</li>	<li>Update the reception area’s Smart-TV slideshow with current information.</li>	<li>Assist with special projects and general clerical tasks as assigned.</li></ul>Qualifications<ul>	<li>High school diploma or equivalent.</li>	<li>Previous experience in a receptionist or customer service role.</li>	<li>Skilled in using multi-line phone systems.</li>	<li>Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.</li>	<li>Strong communication skills—both written and verbal.</li>	<li>Organized, detail-oriented, and efficient.</li>	<li>Professional, approachable, and welcoming.</li></ul>Physical Requirements<ul>	<li>Able to remain seated at a reception desk for extended periods.</li>	<li>Able to walk throughout the convent as required.</li></ul>To Apply: Please send your resume and a brief cover letter expressing your interest in the role. The Sisterhood of Saint John the Divine is an inclusive and welcoming organization and encourages qualified candidates from all backgrounds to apply. If accommodations are required for the interview, please make note of them in your application.&nbsp; We thank all applicants for their interest; however, only those selected for an interview will be contacted.&nbsp; Successful Criminal Record Check will be required.

The Sisterhood of Saint John the Divine

Receptionist

About IAF IAF delivers programs and services to support a thriving agriculture and agri-food sector in British Columbia. With more than 25 years of experience, IAF is recognized as the leading provider of high-quality and cost-effective program delivery services for this sector. Since 1996, we have facilitated over 2500 projects and delivered more than $250 million to industry on behalf of the federal and provincial governments. Position Overview&nbsp; Join a purpose-driven team where your HR expertise helps shape a values-based, high-performance culture. IAF is looking for a Human Resources Advisor who enjoys a mix of strategic thinking and day-to-day execution. In this role, you’ll support everything from recruitment and onboarding to policy development, performance management, and employee engagement. You’ll get to work closely with leadership, contribute to meaningful projects, and help shape a positive, values-based workplace culture. If you’re ready to take the next step in your HR career, this is a great opportunity to roll up your sleeves, tackle complex challenges, and build practical solutions that make a meaningful impact, all within a supportive, fast-paced environment. This position is hybrid working out of IAF’s Victoria office. It is a full-time permanent position, 37.5 hrs per week. The salary range is $72,000-$87,000. Key Responsibilities&nbsp;<ul>	<li>Provide HR administrative support such as employee file management using MS Outlook, ADP, and SharePoint applications</li>	<li>Recommend and assist in the creation of and manage updates of IAF HR policies, procedures and programs supporting IAF’s culture, values and mandate</li>	<li>Manage benefits enrolment and answering related questions from employees</li>	<li>Assist hiring managers through the full-cycle recruitment process</li>	<li>Complete onboarding tasks for staff, contractors and Board such as orientations, collecting new hire paperwork, and being a resource regarding employment information</li>	<li>Recommend and support professional development framing and logistics for staff, contractors and Board</li>	<li>Support leadership team with discipline and PIP discussions</li>	<li>Collaborate and action items with HR functions, initiatives, projects, and processes (cross-functional)</li></ul>What You Will Bring<ul>	<li>Bachelor's degree in human resources, organizational development or psychology or related field is preferred</li>	<li>Minimum of two (2) years of applied human resource experience</li>	<li>Experience working with HRIS systems (ADP experience preferred)</li>	<li>Accreditation as a human resource professional (such as CPHR Canada / BC) is an asset</li>	<li>Strong emotional intelligence and organizational cultural awareness, goals and objectives</li>	<li>Knowledge of and ability to apply the principles of human resource management to a variety of sensitive and complex situations</li>	<li>Highly organized with excellent planning and project management skills</li>	<li>Proficient use of Microsoft office suite, HRIS software, and the ability to learn and effective use proprietary software</li></ul>Application Information For full details on the position, please see the <a href="https://engagedhr.com/wp-content/uploads/2025/07/1.-JD-Advisor-Human-Resources-Final-3.pdf" target="_blank">complete job description</a>. If IAF sounds like the right team for you, we want to hear from you! Please apply with your <a href="https://engagedhr.teamtailor.com/jobs/6218087-hr-resources-advisor?promotion=1564154-trackable-share-link-iaf-bc-hr-advisor-charity-village" target="_blank">cover letter and resume</a>. Applications for this opportunity will be accepted until noon PST on August 15, 2025. We look forward to hearing from you and connecting with you! IAF is an equal opportunity employer that is committed to an inclusive, barrier free recruitment and selection process. If contacted for an employment opportunity, please advise if you require accommodation. &nbsp;

HR Resources Advisor

<ul>	<li>Location: Toronto, Canada (office-based at 577 Kingston Rd.)</li>	<li>Contract Length: 1 year (renewable)</li>	<li>Commitment:&nbsp;Part time, 18 hours per week (3 days per week)</li>	<li>Compensation: $30 per hour; 3 weeks leave (pro-rated)</li>	<li>Start Date: August 2025</li>	<li>Application Deadline: August 15, 2025</li></ul>About Youth Challenge International<a href="https://yci.org/careers/strategic-business-development-consultant/" target="_blank">Youth Challenge International (YCI)</a> is accelerating youth innovation for good. Together with young leaders and innovators, we are creating a better future where people, planet, and profit can thrive. We are going all in on the bold ideas, skills, and ventures that will get us there. In over 30 countries, YCI has teamed up with young people and partner organizations to transform complex challenges into sustainable solutions; collectively, we learn fast, fail smart, and turn insights into action. We believe that a better world can – and will – be built by the next generation.Position SummaryYCI is seeking a highly organized and detail-oriented Program &amp; Administration Assistant to provide support across the organization. Reporting to YCI’s CEO and Senior Program Manager, the ideal candidate will have strong communication, organization and digital literacy skills, and the ability to manage multiple priorities in a fast-paced environment.Key responsibilities include maintaining organizational systems and tools, supporting HR and recruitment processes and events, providing executive assistance to senior leadership, coordinating Board governance tasks and other organization-wide and project-specific administration support. This role plays a critical part in ensuring smooth operational flow across our global offices.Read about the key responsilbities, experience required and how to apply on our website by clicking apply below!

101 Administrative / Clerical Support Jobs