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Job Posting: Administrative Coordinator (Remote Position)We will be reviewing applications and conducting interviews on an ongoing basis, so anyone interested in the position is encouraged to apply early. This posting will close on August 29, 2025.About IPACThe Indigenous Physicians Association of Canada (IPAC) advocates for Indigenous peoples’ health, and acts as a support mechanism for Indigenous physicians, residents and students.&nbsp; We believe in elevating the voices of our Indigenous physician leaders to greater spheres of influence to impact system-level change for the care of Indigenous people. We strive to create a work culture that values respect, collaboration, wellness, and cultural safety.&nbsp; <a href="http://www.ipacamic.ca" target="_blank">www.ipacamic.ca</a>About the job: Administrative Coordinator&nbsp;&nbsp;&nbsp;Administrative SupportThis is an excellent opportunity for an administrator who both appreciates mentorship and learning independently. We are looking for a detail-oriented and collaborative administrator who is as comfortable receiving instruction as they are seeking out innovative solutions to emerging challenges. The person in this position will report to our Executive Director.&nbsp;Administrative Coordinator Roles and Responsibilities<ul><li>Scheduling meetings for Executive Director and Managers.</li><li>Review and upload job board posting requests.</li><li>Assist with mentorship tracking and matching.</li><li>Perform website editing and maintenance.</li><li>Assist with compiling content for e-Newsletters.&nbsp;</li><li>Provide administrative support to staff.</li><li>Update membership information and trackers in real time.</li><li>Attend monthly board meetings and take detailed minutes.</li><li>Direct emails to the appropriate staff member.&nbsp;</li><li>Prioritize tasks across multiple projects.&nbsp;</li><li>Other administrative duties may be added overtime by the Executive Director.&nbsp;</li></ul>What we are looking for in a CandidatePotential candidates may not have everything on this list.&nbsp; We encourage applications from candidates who meet some of the qualifications and are excited about the job.Must Haves<ul><li>A commitment to a culturally safe, supportive and respectful work environment.</li><li>Works well both with a team and independently.</li><li>1 - 2 years experience in an administrative role.</li><li>Enjoys solving a problem and building and improving organizational systems.</li><li>Ability to prioritize and move between diverse projects.</li><li>Resourceful and flexible.</li><li>Ability to think strategically and to seek out feedback to manage systems and improve on them.</li><li>Excellent written and verbal communication skills in English.</li><li>Competence with Microsoft Office, Google tools, Canva, Adobe Products, WordPress and Zoom.</li><li>Confidence with learning to source and use new technological platforms and tools.&nbsp;</li><li>Experience using social media accounts, including Facebook, Instagram and LinkedIn.</li><li>A familiarity with the TRC Calls to Action, the In Plain Sight Report and Joyce’s Principle.</li><li>Excellent follow up and record keeping skills.</li><li>Ability to travel approximately 8-12 days/year.</li><li>Attend board meetings the last Wednesday of each month 7:00-8:30 PM EST</li><li>Ability to attend occasional meetings and events on evenings and weekends.</li></ul>Nice to haves<ul><li>Written and spoken French language skills.</li><li>Experience with Membee would be considered an asset.</li><li>Familiarity with medical education, healthcare, and/or the non-profit sector.</li></ul>Position Details<ul><li>Ideal start date September 15, 2025.</li><li>Full-time employment contract.</li><li>37.5 hours/week.</li><li>$56,000.00/year.</li><li>2 weeks (10 business days) paid vacation.</li><li>One paid organization-wide closure week (5 business days) each summer, upon successful completion of the probationary period. Date to be chosen by the team.&nbsp;</li><li>One paid organization-wide closure week (5 business days) each winter between Christmas and New Years, upon successful completion of the probationary period.</li><li>7 paid sick days upon successful completion of the probationary period</li><li>Unpaid Cultural leaves as outlined in&nbsp;<a href="https://www.canada.ca/en/services/jobs/workplace/federal-labour-standards/leaves.html#h2.8" target="_blank">https://www.canada.ca/en/services/jobs/workplace/federal-labour-standards/leaves.html#h2.8</a>&nbsp;</li><li>Ongoing home office stipend $40/bi-weekly.</li><li>Extended health insurance benefits after the 3 month probation period as well as a $1000.00 annual spending allowance for health and wellness.</li><li>Employees are required to have access to an adequate internet connection and a workspace where the candidate is able to participate in video conferencing and online facilitation.</li></ul>Understanding that internet quality can be a challenge in remote areas, IPAC is committed to working with employees to compensate for costs associated with securing an adequate internet connection.<ul><li>If necessary, computer equipment will be provided.</li><li>Due to the nature of meetings and events, occasional weekends and evening hours will be required.</li><li>All staff are required to attend and work at our IPAC Annual Mentorship Gathering and AGM each summer. The 2026 IPAC Annual Mentorship Gathering and AGM will be at NOSM University June 4-7, 2026. Travel expenses are paid by IPAC.</li><li>All staff are required to attend our annual Board and Staff in person which will take place October 14-19, 2026. Travel expenses are paid by IPAC.</li></ul>Work Environment<ul><li>An opportunity to work in an environment that values Indigenous ways of knowing, learning, and doing.&nbsp;</li><li>A supportive work environment that is committed to your success and development.</li><li>IPAC is a national organization, working across all time zones, with all staff currently working from home.&nbsp;</li><li>You’ll be joining a team of four staff members who virtually collaborate regularly.</li></ul>The Application ProcessAll candidates are asked to&nbsp;<a href="https://docs.google.com/forms/d/e/1FAIpQLSfOOyYPqOy5H9dCdxO0W7QjjZzsDb4H8Hnp7nsk87R3p14VsQ/viewform?usp=dialog" target="_blank">fill out this form</a>, instead of a cover letter. The form will also ask you to upload your resume in a PDF format. Note that you cannot edit your responses after they have been submitted. If you have any problems with the form or have questions about this position, please contact&nbsp;<a href="mailto:kayla.knelsen@ipac-amac.ca" target="_blank">kayla.knelsen@ipacamic.ca</a>&nbsp;&nbsp;We will be reviewing applications and conducting interviews on a rolling basis, so anyone interested in the position is encouraged to apply early. Applicants selected for an interview will be contacted within two weeks of their applications. This posting will close on August 29, 2025.&nbsp;Once the position has been filled, we will close the application form.&nbsp;We are thankful for all applications, and will only be contacting candidates invited for an interview. Given the mission and nature of the activities of IPAC, First Nations, Inuit and Métis applicants will be given priority.

Indigenous Physicians Association of Canada

Administrative Coordinator

A world free of the effects of diabetes is our vision. That’s why we’re working together to improve the quality of life of people living with diabetes. We’re sharing knowledge and creating connections for individuals and the health-care professionals who care for them; advocating through public policy; and funding research to improve treatments and find a cure to end diabetes.Join our dedicated volunteer team for the Toronto Conference #LetsEndDiabetes!We are looking for volunteers to join us for our Conference being held in Toronto this November.Dates: November 26, 2025 – November 29, 2025Volunteers play an integral role at the Conference and will help attendees with registration, navigation, and scanning for conference sessions and symposia. &nbsp;Volunteers who complete a minimum of 12 hours will also get their conference fee covered.<ul><li>Registration – helping people to successfully register for the conference and providing name badges for attendees</li><li>Navigation – helping attendees finding where their sessions are taking place</li><li>Scanning – ensuring that the attendees are all scanned into their sessions to ensure that they are given the appropriate credits for their education</li><li>Other roles as required.</li></ul>Please Note: do not apply to this posting directly. Please click on the link below to complete the Diabetes Canada/CSEM Professional Conference Volunteer Application Form.<a href="https://forms.office.com/Pages/ResponsePage.aspx?id=5pyKV2Sc5EekoHD9FD3v3U7-I-Yn67lDqhF_st1xuGtUN1pDT0I5Q1FKRTNRV1BJS0tTM1dCVkdBUi4u" target="_blank">Diabetes Canada/CSEM Professional Conference 2025 Volunteer Application Form</a>If you experience any issues, please contact us at <a href="mailto:volunteer@diabetes.ca" target="_blank">volunteer@diabetes.ca</a>&nbsp;

Diabetes Canada

Diabetes Canada/CSEM Professional Conference 2025 Volunteers

Do you enjoy connecting with people and helping them get to the right person or place? Are you friendly, dedicated and organized? Are you looking to gain experience as a volunteer receptionist greeting clients/visitors to the Alzheimer Society of Alberta and Northwest Territories? In this role, you would be the person who is making that first connection with clients and visitors of the Alzheimer Society, in-person, over the phone, or email. Our Mission: The Alzheimer Society of Alberta and Northwest Territories brings awareness to Alzheimer’s disease and other dementias; helps alleviate the personal and social consequences of the disease; provides education and support programs; and promotes and funds research into the cause, prevention and cure. Our Values: CARE: Collaboration, Accountability, Respect, and Empathy Position Purpose: The volunteer Administrative Assistant provides administrative support to the Alzheimer Society of Alberta &amp; Northwest Territories (AS ABNT) In support of the AS ABNT mission, this volunteer position is critical to supporting people living with dementia and their care partners by acting as the first point of contact for clients and visitors. &nbsp; As a volunteer you will provide excellent front-level service to create a warm and welcoming environment. &nbsp; This position also supports day-to-day organizational and administrative activities that ensure we are providing person centered support to every person who contacts AS ABNT.&nbsp; Tasks / Responsibilities: The responsibilities of the administrative assistant include, but are not limited to: •&nbsp;&nbsp; &nbsp;Greet and assist clients and visitors •&nbsp;&nbsp; &nbsp;Answer incoming calls and inquiries and redirect as appropriate, providing basic information on programs and services and answering general questions about donations, etc. •&nbsp;&nbsp; &nbsp;Oversee reception email inbox, primarily redirecting to appropriate staff or completing client program registration •&nbsp;&nbsp; &nbsp;General office administration support including client information package preparation and mailing, management and display of information for clients, creation of program binders, office phone coverage Location / Setting: Red Deer office in front-end reception area. Primarily sitting at a desk using computer and phone throughout volunteer hours.

Alzheimer Society of Alberta and Northwest Territories

Volunteer Reception / Administrative Assistant - Red Deer

Seeking Board Secretary – Play a Key Role in Our Governance TeamOrganization: Working Skills Centre (WSC) Position: Secretary, Board of Directors (Volunteer Officer Role) Location: Toronto, ON (Hybrid meetings) Time Commitment: Up to 10 hours/monthAbout Us: Working Skills Centre (WSC) provides education, training, and employment services for immigrants and marginalized groups. For over four decades, we’ve helped individuals achieve meaningful, sustainable employment.We are currently looking for a Secretary to serve on our Board of Directors. This officer position plays an essential role in ensuring effective board operations, documentation, and communication.Key Responsibilities:<ul><li>Prepare and distribute agendas in collaboration with the Board Chair and Executive Director</li><li>Record accurate minutes of monthly board meetings and share them with board members in a timely manner</li><li>Maintain official records and ensure compliance with bylaws and policies</li><li>Monitor and support board governance procedures and documentation</li><li>Maintain regular communication with board members regarding meeting schedules and board actions</li></ul>Ideal Candidates Will Have:<ul><li>Excellent organizational and written communication skills</li><li>Experience with meeting documentation, agenda setting, or record-keeping</li><li>Familiarity with board governance and non-profit organizations</li><li>Comfort using tools such as Google Workspace or Microsoft Office</li><li>Prior board or secretarial experience preferred, but not required</li></ul>What You’ll Gain:<ul><li>An impactful leadership role with a mission-driven organization</li><li>Governance and board leadership experience</li><li>The opportunity to shape programs that support economic empowerment</li><li>A supportive and collaborative volunteer board environment</li></ul>To Apply: Please email your resume and a short letter of interest to <a href="mailto:jrabanillo@wscservices.net" target="_blank">jrabanillo@wscservices.net</a> with the subject line: Board Secretary Application. Applications are accepted on a rolling basis.

Working Skills Centre

Board of Directors Posting – Secretary

<h2>Join us in shaping Canada’s sustainable energy future</h2>The Pembina Institute is seeking a lead for our Operations team based out of either of our Alberta offices (Calgary or Edmonton). Come join our team to&nbsp;ensure the smooth, consistent, and people-centred functioning of our internal operations, supporting staff across the organization to do their best work.<h2>Who we are</h2>At the Pembina Institute, it’s all hands on deck and it has been for the last 40 years.&nbsp;Our 50+ person team, distributed across the country, are passionate and dedicated, but we don't sweat the small stuff. We’re too busy tackling one of the most important issues of our time: Canada’s clean energy transition.&nbsp;In that transition, we don’t leave anyone behind and believe each member of our team plays a critical role in achieving our goals. We ensure equity but promote individuality. We lead with curiosity — challenging our own ideas and limiting beliefs, being open to diversity of thought and opinion. We use evidence-based thinking to inform our recommendations to decision-makers and understand that to make long-lasting changes, we need to take a practical approach when collaborating with others.&nbsp;Our commitment to responsible development, and our “tough, but fair” approach, using research, consulting and convening, gives us credibility with decision-makers whose actions today are setting the direction for the planet. Are you ready to join us?&nbsp;<h2>Meet the team</h2>The Operations team at the Pembina Institute plays a vital role in ensuring the organization runs smoothly, efficiently, and equitably across all offices. We are the behind-the-scenes enablers who support staff through thoughtful systems, responsive service, and reliable tools that help them focus on advancing the institute’s mission. From onboarding and internal communications to document management and office infrastructure, we take care of the essential functions that keep things moving. As a central hub, we work closely with teams across the organization to uphold shared standards and foster a cohesive, people-centred workplace. Our goal is to create an operational environment that empowers impact.<h2>The opportunity</h2>Reporting to the Manager, Operations, the Lead is primarily responsible for overseeing operational processes related to staff onboarding and offboarding, and general office and phone management. As a member of the Operations team, the incumbent will also provide support on other general operations tasks.<h2>Your key responsibilities&nbsp;</h2><ul><li>Lead and coordinate operational tasks related to employee changes — including onboarding, offboarding, and job transitions — in collaboration with human resources and relevant teams.</li><li>Deliver operational onboarding training and conduct touchpoints to ensure new employees are equipped with essential tools and knowledge.</li><li>Maintain accurate and up-to-date employee and operational data across&nbsp;Microsoft 365 and other internal systems.</li><li>Serve as the first point of contact for internal and external inquiries directed to the Operations team’s general inboxes, providing timely and professional support.</li><li>Monitor and support consistent operational standards across all offices, conducting reviews and addressing equity considerations as directed.</li><li>Manage procurement and inventory of office supplies to meet day-to-day operational needs.</li><li>Oversee the organization-wide phone system, including user setup, reception duties, voicemail management, inquiry redirection, and holiday scheduling.</li><li>Provide support with document management systems and contribute to broader operational and administrative tasks, including coverage during team absences.</li></ul><h2>What we’re looking for</h2>As a highly organized and detail-oriented professional, you bring a solutions-oriented mindset, emotional maturity, and a strong sense of ownership to operational work. You excel at managing priorities, making informed decisions, and ensuring consistency and accuracy across systems. Proactive and autonomous, you take initiative, adapt easily to shifting priorities, and thrive in a hands-on role where accountability and follow-through matter. With strong project management skills, you independently organize resources and timelines to maintain efficient, high-quality operations.You’re a thoughtful communicator who builds strong, respectful relationships across teams, approaching challenges with creativity, clarity, and a commitment to resolution. Proficient in Microsoft 365 and other operational tools, you're eager to adopt new technologies and continuously improve how work gets done. Above all, you bring passion and purpose to your work, aligning with the Pembina Institute’s mission and contributing meaningfully to a collaborative, results-driven environment.<h2>What you bring</h2><ul><li>A bachelor’s degree in business administration, operations management, or a related field is preferred.</li><li>Minimum of one year of experience in an administrative or operations role within a professional environment; a combination of education and relevant experience will be considered.</li><li>Proficiency in Microsoft 365 applications and document management systems within a PC-based setting.</li><li>Experience with change management initiatives is strongly preferred.</li><li>Experience working with CRM platforms such as Salesforce is considered an asset.</li><li>Background in a front-facing customer service role is considered an asset.</li><li>Experience working or volunteering in a not-for-profit organization is considered an asset.</li></ul>The typical hiring range for the position is $60,706 to $66,225 annually based on a 37.5-hour work week, with a maximum range of $71,745. Within this range, individual pay is determined by factors including job-related skills, related experience, education and/or training, and internal equity.&nbsp;We know that to meet our ambitious goals, our people are the core. We also know that one size does not fit all; therefore, we offer employees a flexible office and home schedule that allows individuals to find an optimal balance. Our employees receive a generous paid time-off package starting with four weeks of vacation, time to cover health and wellness and professional development, and our offices are closed annually from December 25 to January 1. In addition, we offer RRSP matching, parenthood top-ups, extended health and dental benefits, and yearly development funds.&nbsp;Note: The incentive programs have certain eligibility requirements and may be subject to employment type.<h2>To apply</h2>Applications will be accepted until 11:59 p.m. MDT on Sunday, August 17, 2025.The Pembina Institute is committed to an inclusive, accessible and welcoming hiring process that provides reasonable accommodation to all applicants. Please advise if you require any accommodation to participate in the posting, recruitment, selection or assessment process.&nbsp;Applications at Pembina are reviewed by our hiring team with each recruitment process following similar steps. These typically include a screening call, interview, short assessment or samples of work and a reference check. Candidates selected to advance through the recruitment process will be contacted directly through our applicant tracking system.

Pembina Institute

Lead, Operations (Hybrid)

Are You 15–30 and Looking for Volunteer Experience? Join the B.E.S.T. Program!Casa Foundation for International Development is now accepting youth applicants for Cohort Three of the B.E.S.T. Program (Build Empowered and Skilled Tomorrow)—a free, federally funded initiative supported by Canada Service Corps.Registration is now open! Register Here: <a href="https://www.surveymonkey.com/r/BESTRegistration" target="_blank">https://www.surveymonkey.com/r/BESTRegistration</a>What You Get: ✅ Volunteer placement with an organization ✅ Pre-placement skills training&nbsp; ✅ Ongoing mentorship and support ✅ Flexible schedules to fit your availability Gain Experience in Roles Like: – Administrative Assistant – Program Support – Digital Marketing – Plus Many More Career Pathways!Open to youth living in the Greater Toronto Area (Peel, Durham, York, Halton, &amp; Hamilton), aged 15 to 30Want to learn more? <a href="https://linktr.ee/JoinBEST" target="_blank">https://linktr.ee/JoinBEST</a> Email: <a href="mailto:Educator@casafoundation.ca" target="_blank">Educator@casafoundation.ca</a>Don’t miss your chance to be part of something incredible. Apply today and build your BEST future!

B.E.S.T Program

Youth Volunteer Opportunities

Volunteer Receptionist – Toronto Office (Part-Time, In-Person) Location: 220 Bay St. #300, Toronto, ON Time Commitment: Minimum 2 days/week (Tuesdays &amp; Wednesdays) until end of December 2025Position Overview Arthritis Society Canada is looking for a dedicated and friendly Volunteer Receptionist to join our Toronto office team. This long-term volunteer role supports our Receptionist, who will remain in the role until the end of December 2025.As our Volunteer Receptionist, you’ll be the first point of contact for guests, staff, and community members. You’ll help maintain a professional, welcoming front desk and provide administrative support to ensure smooth day-to-day operations.We are seeking someone who can be on-site each Tuesday and Wednesday (our busiest office days) to:Cover lunch breaksProvide additional front desk supportCover a planned vacation from September 22 to 29Be available on short notice to provide backup if our Receptionist is off sickThis is a great opportunity for someone looking to gain office experience, support a meaningful cause, and contribute to a welcoming environment.<h3>Key Responsibilities</h3>Greet and assist all visitors in a professional and friendly mannerAnswer incoming calls to the main reception line courteously and efficientlyMonitor and triage voicemails and emails sent to <a href="mailto:info@arthritis.ca" target="_blank">info@arthritis.ca</a>Forward confidential patient referrals from the Toronto fax inbox to AREPMaintain a consistent presence at the reception desk during office hoursSupport light administrative tasks and basic housekeeping duties<h3>What We’re Looking For</h3>Experience in customer service or receptionProfessional, friendly, and approachable demeanorExcellent communication skills (French is an asset)Comfortable handling confidential information with discretionStrong multitasking, organizational, and time-management skillsFamiliarity with Microsoft Office and general office tools<h3>What You'll Gain</h3>The chance to make a difference in the lives of people living with arthritisReal-world office experience in a supportive, collaborative environmentOpportunities to grow your communication and organizational skillsA letter of reference upon successful completion of your volunteer term<h3>Additional Information</h3>This is an in-person role based at our Toronto officeVolunteers must have reliable transportationInterviews will be conducted by our internal team (no need to forward candidates elsewhere)Screening includes an interview, reference check, and resume review – no additional steps requiredWe thank all applicants for their interest in volunteering with Arthritis Society Canada. Please note that not all candidates will be selected to join our volunteer team.

Arthritis Society Canada

Volunteer Receptionist

Position Title: Administrative and Data Entry Volunteer Weekly Hours: At least 20 hours per week Shift: Mornings – Monday to Friday, 9:00 a.m. to 1:00 p.m. Location:&nbsp;The Career Foundation, Scarborough Hub, located at 2437 Kingston Road Reports to: Area Manager, Employment and Placement ServicesBackground Check:An offer of employment for this opportunity will be contingent on the incumbent providing an acceptable Vulnerable Sector Check (VSC). &nbsp;Responsibilities:<ul><li>Greet and assist visitors and clients at the front desk</li><li>Provide guidance in the resource area (computers, brochures, etc.)</li><li>Assist clients with printing, photocopying, and basic computer use</li><li>Answer phone calls and direct inquiries appropriately</li><li>Perform data entry and maintain accurate records</li><li>Support staff with general administrative tasks as needed</li><li>Help maintain a clean and organized reception and resource area</li></ul>Qualifications:<ul><li>Strong interpersonal and communication skills</li><li>Reliable, punctual, and professional demeanor</li><li>Basic computer skills (Microsoft Office, email, printing)</li><li>Ability to work independently and as part of a team</li><li>Previous administrative or customer service experience is an asset</li></ul>Benefits:<ul><li>Gain experience in administration and client service</li><li>Make a meaningful impact in your community</li></ul>

The Career Foundation

Administrative and Data Entry Volunteer

Position Title: Administrative and Data Entry Volunteer Weekly Hours: At least 20 hours per week Shift: Afternoon – Monday to Friday, 1:00 p.m. - 5:00 p.m. Location:&nbsp;The Career Foundation, Scarborough Hub, located at 2437 Kingston Road Reports to: Area Manager, Employment and Placement ServicesBackground Check:An offer of employment for this opportunity will be contingent on the incumbent providing an acceptable Vulnerable Sector Check (VSC). Responsibilities:<ul><li>Greet and assist visitors and clients at the front desk</li><li>Provide guidance in the resource area (computers, brochures, etc.)</li><li>Assist clients with printing, photocopying, and basic computer use</li><li>Answer phone calls and direct inquiries appropriately</li><li>Perform data entry and maintain accurate records</li><li>Support staff with general administrative tasks as needed</li><li>Help maintain a clean and organized reception and resource area</li></ul>Qualifications:<ul><li>Strong interpersonal and communication skills</li><li>Reliable, punctual, and professional demeanor</li><li>Basic computer skills (Microsoft Office, email, printing)</li><li>Ability to work independently and as part of a team</li><li>Previous administrative or customer service experience is an asset&nbsp;</li></ul>Benefits:<ul><li>Gain experience in administration and client service</li><li>Make a meaningful impact in your community</li></ul>

Mission BC &amp; Alberta Guide Dogs is a registered charity that provides professionally trained Guide Dogs to individuals who have low vision or are blind, Autism Service Dogs to children with autism, and OSI-PTSD Service Dogs to Veterans &amp; First Responders in British Columbia &amp; Alberta. Position Summary The Executive Assistant is a key administrative partner to the CEO and Executive Leadership Team, responsible for ensuring the smooth and efficient operation of executive functions. This high-visibility role demands a detail-oriented, proactive individual with exceptional organizational and communication skills, and the ability to handle confidential information with professionalism and discretion. KEY RESPONSIBILITIES Executive Support<ul><li>Manage executive calendars, appointments, travel arrangements, and conference calls.</li><li>Prepare reports, presentations, correspondence, and meeting materials.</li><li>Screen and prioritize emails, phone calls, and other communications.</li><li>Draft, proofread, and distribute professional-level communications.</li><li>Coordinate meeting logistics, venues, agendas, and follow-ups.</li><li>Serve as the main point of contact between executives and internal/external stakeholders.</li><li>Handle confidential and sensitive information with utmost integrity.</li><li>Assist with special projects and perform general office management tasks as needed.</li></ul>Human Resources Administration<ul><li>Create and maintain up-to-date job descriptions.</li><li>Post job openings and monitor application traffic.</li><li>Draft and distribute employment offer letters and documentation.</li><li>Onboard new hires: personnel file setup, payroll data coordination, handbook issuance, driver’s license and criminal record checks.</li><li>Maintain vacation and time-off records.</li><li>Update Employee Handbook and ensure policy compliance.</li><li>Manage Compass Cards distribution and records.</li></ul>Office Administration<ul><li>Reconcile monthly corporate credit card expenses.</li><li>Organize and archive key documents both physically and digitally.</li><li>Prepare and distribute documents for Board and Annual General Meetings.</li><li>Maintain Board of Directors listings and update governing bodies as needed.</li><li>Submit annual regulatory filings (BC Society Act, Industry Canada, Alberta Extra-Provincial Registration).</li><li>Maintain insurance records for fleet and general liability.</li><li>Secure Certificates of Insurance for events and training.</li><li>Manage the Annual Report distribution list.</li><li>Coordinate IT needs with the off-site IT Manager.</li><li>Schedule monthly virtual staff meetings.</li></ul>Fundraising and Event Coordination<ul><li>Maintain and distribute a schedule of bequests.</li><li>Support planning and logistics for major events (e.g., Golf for Guide Dogs tournament, Trivia Night, Ties for Tails Gala).</li><li>Apply for Gaming Licenses and submit post-event revenue reports.</li><li>Collaborate with CEO on thank-you letters, funding reports, and grant applications.</li></ul>QUALIFICATIONS Education &amp; Experience<ul><li>University degree or equivalent post-secondary education.</li><li>Minimum 3 years’ experience in an Executive Assistant or senior administrative role, preferably supporting C-level executives.</li></ul>Skills &amp; Competencies<ul><li>Excellent verbal and written communications.</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and relationship-building skills.</li><li>High degree of professionalism and discretion.</li><li>Ability to work independently and within a team.</li><li>Comfortable in a dynamic, fast-paced environment.</li></ul>Technical Proficiency<ul><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Familiarity with Google Workspace (Docs, Sheets, Calendar).</li><li>Experience with project management and communication tools (e.g., Trello, Slack) is an asset.</li><li>Comfort working in a Mac/Apple environment.</li></ul>What We’re Looking For At BC &amp; Alberta Guide Dogs, we pride ourselves on fostering a supportive, mission-driven workplace where team members are empowered to make a meaningful impact.<ul><li>A positive, self-motivated individual who takes initiative.</li><li>Someone who thrives in a fast-paced, deadline-driven environment.</li><li>A team player who can build effective relationships within the organization.</li><li>A candidate who is passionate about making a difference through their work.</li></ul>What We Offer<ul><li>4 weeks’ vacation plus Christmas Eve, Easter Monday &amp; your birthday off.</li><li>A comprehensive benefits package includes coverage for health, drugs, vision, and dental care.</li><li>A mission-driven, supportive workplace.</li><li>Opportunities for professional development and training.</li><li>An office culture that values initiative, collaboration, and a good sense of humour.</li></ul>Bring your skills to a team that’s changing lives—we can’t wait to meet the next amazing person to join us! Please email your resume and cover letter to <a href="mailto:william.thornton@bcandalbertaguidedogs.com" target="_blank">william.thornton@bcandalbertaguidedogs.com</a> with "Executive Assistant" in the subject line.

99 Administrative / Clerical Support Jobs