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If you have excellent administrative skills, here’s a great opportunity for you to apply your abilities in a role that makes a real difference in the lives of people living with cancer.&nbsp;Wellspring Cancer Support Foundation is seeking a resourceful Administrative and Fundraising Assistant to support our fundraising activities and organizational operations, and to become a vital part of our dynamic team at Wellspring Westerkirk House, 105 Wellness Way (on the campus of the Sunnybrook Health Sciences Centre in Toronto). This is a full-time permanent position with a salary of $50,000 a year, plus benefits.Required Skills:<ul><li>At least two years’ experience in an administrative role</li><li>Demonstrated skill at entering complex information into a database</li><li>Very high degree of attention to detail</li><li>High degree of proficiency in MS Word, Excel, and Outlook</li><li>Excellent organizational and problem-solving skills</li><li>Speed and accuracy in completion of tasks, including data entry</li><li>Superior writing skills</li><li>Fluency in English</li><li>Ability to work in a fast-paced environment</li><li>Friendly, professional demeanour</li><li>Ability to handle sensitive information responsibly</li></ul>Preferred Skills:<ul><li>Experience in a charity/non-profit environment an asset</li><li>Experience with Salesforce database (or other databases) a strong asset</li></ul>Responsibilities:<ul><li>Fundraising campaign support, including database maintenance, donor communications, and general administrative duties</li><li>Donation processing, including data entry, thank-you letters, acknowledgement cards, and donation receipts</li><li>Recruitment support, including job postings, screenings, and setting up interviews</li><li>Operations support</li><li>Administrative support for Board and committee meetings</li><li>Administrative support for CEO and COO</li><li>Phone and email communication with donors and members</li><li>Occasional reception and other duties as required</li><li>Discretion and adherence to confidentiality policy</li></ul>Use of artificial intelligence in this hiring process: noVacancy: this position is filling an existing vacancyIf you have the above qualifications and would like to support Wellspring’s mission of helping individuals and families living with cancer, please apply to Jason Taniguchi on Charity Village. Applications must be received by February 6, 2026. No phone calls please. We thank all applicants for their interest in this position. Only candidates selected for an interview will be contacted.Wellspring promotes diversity and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.&nbsp;Wellspring provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation.&nbsp;Wellspring is a growing network that provides online and community-based programs that meet the emotional, practical, and physical/functional needs of people living with cancer and those who care for them.&nbsp; For more information, visit&nbsp;<a href="http://www.wellspring.ca" target="_blank">www.wellspring.ca</a>

Wellspring Cancer Support Foundation

Administrative and Fundraising Assistant

<h2>2025/2026 Food Banks Mississauga Tax Clinic Volunteer</h2><h2>Canada Revenue Agency: Community Volunteer Income Tax Program (CVITP)</h2>As a volunteer tax preparer, you will complete taxes for people with a modest income and a simple tax situation.&nbsp;Location:&nbsp; Virtual&nbsp; -&nbsp;We offer virtual tax clinics only.&nbsp;Responsibilities:&nbsp;&nbsp;<ul><li>Complete income tax returns in accordance with the Canada Revenue Agency.</li><li>Attend training sessions as needed/requested.</li><li>Verify taxpayer identity.</li><li>Keep taxpayer information confidential.</li><li>Conduct virtual sessions utilizing meeting software (Google Meet, Zoom, Microsoft Teams etc.).</li><li>Ask questions and clarify taxpayer information when necessary.</li><li>Use UFILE tax preparation software to file tax returns electronically.</li><li>Utilize the CVITP hotline for any on-the-job queries regarding particular returns.&nbsp;</li><li>Report concerns to the Tax Clinic Coordinator.</li></ul>Reports to: Tax Clinic Coordinator&nbsp;&nbsp;Length of Appointment:&nbsp; 4-6 hours a week from the end of February to the beginning of May.&nbsp;Qualifications:&nbsp;<ul><li>Possess a good understanding of the Canadian tax system, and the process of filing returns.</li><li>Be located in Canada.</li><li>Act professionally and respectfully.</li><li>Competence using computers/technology.</li><li>Accuracy and attention to detail.</li><li>Strong communication and interpersonal skills.</li><li>Empathy, patience and understanding/sensitivity to unique client needs.</li><li>Having one or more years of experience involved with tax clinics would be an asset.</li><li>Speaking an additional language is an asset (Arabic, Spanish, Urdu, Punjabi, Tamil, Polish, or other language).</li></ul>Requirements<ul><li>Must possess a Windows compatible&nbsp; laptop, and have space to download the UFILE software.&nbsp;</li><li>Provide a clean vulnerable sector check within 3 years.&nbsp;</li><li>Complete a CVITP application and required training online and choose Food Banks Mississauga as your host organization.</li></ul>Boundaries and Limitations:<ul><li>Maintain confidentiality of all information encountered in the process of completing duties.</li><li>File returns in accordance with Canada Revenue Agency guidelines.</li><li>Report any and all concerns to the Tax Clinic Coordinator.</li></ul>Time Commitment:&nbsp;<ul><li>Minimum three hours per shift (one-time or multiple shifts available) during mornings, afternoons, and/or evenings.&nbsp;</li><li>Approximately 4-6&nbsp; hours of virtual webinar training through a CVITP representative (date TBD).</li></ul>Training/Support Provided<ul><li>CVITP program training offered by Food Banks Mississauga staff.</li><li>Canada Revenue Agency asynchronous webinar training covering a variety of tax situations.</li><li>On-site helpline provided through CVITP.&nbsp;</li><li>Ongoing support provided by FBM staff.&nbsp;</li></ul>Benefits:&nbsp;<ul><li>Helping others in the community.</li><li>Personal satisfaction.</li><li>Increase your tax knowledge.</li><li>Gain new skills and improve on existing ones.</li><li>A certificate of accomplishment provided by CRA.</li><li>A letter of acknowledgment provided by Food Banks Mississauga on request.</li></ul>To apply for this role,&nbsp; please email your resume and cover letter to the Volunteer Programs Specialist, Meg Musy, at&nbsp; <a href="mailto:mmusy@foodbanksmississauga.ca" target="_blank">mmusy@foodbanksmississauga.ca</a>.&nbsp;As part of its commitment to racial justice and reconciliation, Food Banks Mississauga&nbsp; encourages candidates who are Black, Indigenous, and People of Colour to apply for this position. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Food Banks Mississauga

Tax Clinic Volunteer: Tax Preparer

About OCSA&nbsp;The Ontario Community Support Association (OCSA) is a trusted voice for Ontario’s community health and support services sector. We support our members through advocacy, education, and collaboration—strengthening community-based care across the province.&nbsp;About the Role&nbsp;OCSA is seeking a full time Membership Coordinator &nbsp;(37.5 hrs.) to be the primary point of contact for our members, vendors, and conference exhibitors. This role is central to building strong relationships, supporting engagement, and ensuring a positive member experience from onboarding through renewal.&nbsp;The Membership Coordinator manages day-to-day membership operations, supports outreach and recruitment, coordinates vendor and trade show activities, and assists with events and financial administration. If you’re highly organized, relationship-driven, and passionate about community health, this role offers an opportunity to make a meaningful impact.&nbsp;Key Responsibilities&nbsp;Member Engagement &amp; Support&nbsp;<ul><li>Serve as the primary contact for member inquiries, providing timely and professional support </li><li>Build strong relationships with member organizations and help them understand the value of OCSA membership </li><li>Support onboarding of new members, including welcome materials and orientation sessions </li><li>Track member needs and emerging issues</li></ul>Membership Administration &amp; CRM&nbsp;<ul><li>Maintain accurate membership records in the CRM, including renewals and status updates </li><li>Prepare membership reports as requested </li><li>Assist with invoicing and follow up on outstanding membership dues </li><li>Collaborate with the Communications team on member communications</li></ul>Outreach &amp; Recruitment&nbsp;<ul><li>Identify and research prospective members and stakeholder organizations </li><li>Support outreach initiatives and materials in collaboration with Communications </li><li>Track and report on outreach results and conversion rates </li><li>Follow up with leads and support re-engagement of lapsed members&nbsp;</li></ul>Events &amp; Member Communications&nbsp;<ul><li>Support planning and delivery of webinars, the annual conference, and AGM </li><li>Respond to member and stakeholder inquiries related to OCSA programs and services&nbsp;</li></ul>Vendor Program &amp; Trade Show&nbsp;<ul><li>Manage vendor applications, records, renewals, and communications </li><li>Coordinate logistics for the annual conference trade show, including exhibitor registration, booth assignments, materials, and onsite support </li><li>Serve as the primary contact for exhibitors and track key metrics and feedback </li><li>Recommend improvements to enhance the exhibitor experience&nbsp;</li></ul>Qualifications &amp; Experience&nbsp;Required&nbsp;<ul><li>Post-secondary education in communications, business administration, nonprofit management, or a related field </li><li>1–3 years’ experience in membership services, community engagement, or program coordination (nonprofit experience preferred) </li><li>Strong customer service, communication, and relationship-building skills </li><li>Excellent administrative and organizational skills </li><li>Experience using CRM systems and Microsoft Office (Word, Excel, Outlook) </li><li>Ability to manage multiple priorities independently and as part of a small team </li><li>Access to reliable transportation and the ability to commute within 3 hrs. of the Greater Toronto Area&nbsp;</li></ul>Assets&nbsp;<ul><li>Experience coordinating events, vendor programs, or trade shows </li><li>Basic financial administration experience </li><li>Familiarity with Ontario’s home and community care sector </li><li>Comfort with public speaking or small-group presentations </li><li>Flexibility to work occasional evenings or weekends for events&nbsp;</li></ul>Why Join OCSA?&nbsp;<ul><li>Meaningful work supporting Ontario’s community health sector </li><li>Collaborative and mission-driven team environment </li><li>Opportunities to contribute to province-wide impact and sector engagement </li><li>Employer paid benefits, RRSP matching program, paid personal days, paid sick leave, professional development opportunities, and paid fitness credits. &nbsp;</li></ul>Equity &amp; Accommodation&nbsp;&nbsp; OCSA is an equal opportunity employer and is committed to building an inclusive, accessible workplace. We welcome applications from all qualified candidates. Accommodations are available throughout the recruitment and selection process; please let us know if you require accommodation at any stage.&nbsp;

Ontario Community Support Association

Membership Coordinator

POSITION SUMMARYRonald McDonald House Southwestern Ontario (RMH-SWO) is seeking an exceptional System Analyst, Fundraising and Operations Database, to lead the optimization of our fundraising infrastructure during a transformational period. As we execute a historic $40 million capital campaign to double our capacity and expand operations, this role will be instrumental in ensuring best-in-class fundraising operations, data integrity, and donor experiences.Reporting to the Vice President, Philanthropy &amp; Community Relations, this position requires a strategic systems thinker who combines technical database expertise with a deep understanding of fundraising operations. The successful candidate will serve as the organizational expert in Blackbaud Raiser's Edge NXT, driving process innovation, enhancing collaboration between fundraising and finance teams, and leveraging technology to elevate every aspect of the donor journey.To ensure fair and equitable pay at RMHC-SWO, placement on the salary range will be based on your years of experience, skills and qualifications relevant to the Director, Programs and Mission Impact. Hiring salary range: $60,000 to $70,000. RMHC-SWO offers a 4-day workweek schedule for the employees.KEY RESPONSIBILITIESBlackbaud Raiser's Edge NXT Administration &amp; Optimization<ul><li>Serve as the organizational expert and primary administrator for Blackbaud Raiser's Edge NXT, ensuring optimal system performance, data integrity, and functionality.</li><li>Design, implement, and refine database architecture, coding structures, and workflows that support sophisticated fundraising operations and reporting requirements.</li><li>Develop and maintain comprehensive database documentation, including data dictionaries, process flows, and standard operating procedures.</li><li>Lead system upgrades, integrations, and implementations of new Blackbaud modules to enhance fundraising capabilities.</li><li>Create and manage custom queries, reports, dashboards, and data visualizations that provide actionable insights for fundraising strategy.</li><li>Establish and enforce data governance standards, ensuring consistent, accurate, and compliant data management practices.</li><li>Provide technical leadership on database-related decisions, serving as the liaison between fundraising, finance, IT, and external vendors.</li></ul>Gift Processing &amp; Revenue Operations<ul><li>Oversee all aspects of gift processing, ensuring accuracy, timeliness, and compliance with Canada Revenue Agency (CRA) guidelines and organizational policies.</li><li>Design and implement best-practice workflows for processing all gift types including cash, credit card, stock transfers, in-kind donations, planned gifts, pledges, and recurring donations.</li><li>Ensure accurate and timely issuance of CRA-compliant official donation receipts, including split receipting, fair market value assessments, and advantage calculations.</li><li>Establish quality control protocols and audit procedures to maintain data accuracy and identify discrepancies.</li><li>Manage month-end, quarter-end, and year-end gift processing and reconciliation procedures.</li><li>Coordinate seamlessly with Finance and Corporate Services teams to ensure gift revenue is accurately recorded and reconciled across all systems.</li><li>Monitor gift processing metrics and develop strategies to improve efficiency and donor experience.</li></ul>Fundraising Operations &amp; Process Excellence<ul><li>Lead process improvement initiatives across the Development department, identifying inefficiencies, developing solutions, and implementing change management strategies.</li><li>Design and optimize donor stewardship workflows, acknowledgment processes, and communication touchpoints to enhance donor retention and engagement.</li><li>Develop and maintain campaign tracking systems, moves management protocols, and portfolio management tools.</li><li>Create and manage project tracking systems for campaign initiatives, events, and major gift solicitations</li><li>Establish metrics and key performance indicators (KPIs) to measure fundraising effectiveness and operational efficiency.</li><li>Conduct regular data audits and cleanup initiatives to maintain database health and optimize system performance.</li><li>Support the development team with data segmentation, prospect research, donor analytics, and predictive modelling.</li></ul>Cross-Functional Collaboration &amp; Integration<ul><li>Serve as the primary liaison between Development and Finance/Corporate Services, fostering seamless.collaboration and ensuring alignment of systems, processes, and reporting.</li><li>Lead regular reconciliation meetings with Finance to ensure that gift revenue, receivables, and donor records are accurate and synchronized.</li><li>Collaborate with Finance to streamline accounts receivable processes, pledge tracking, and revenue recognition.</li><li>Partner with Marketing and Communications to ensure consistent donor data flows across all platforms and touchpoints.</li><li>Work with program staff to track and report on restricted fund utilization and grant compliance.</li><li>Facilitate communication between internal stakeholders and external technology vendors, consultants, and partners.</li></ul>Reporting, Analytics &amp; Strategic Insights<ul><li>Design and deliver comprehensive fundraising reports, dashboards, and analytics for leadership, board members, and campaign volunteers.</li><li>Develop custom reports that track campaign progress, donor retention, gift officer performance, and revenue trends.</li><li>Create data visualizations and presentations that communicate complex information clearly and compellingly.</li><li>Provide analytical insights that inform fundraising strategy, donor segmentation, and resource allocation.</li><li>Lead the annual planning and budgeting process for Development operations, ensuring alignment with organizational goals and Finance timelines.</li><li>Conduct prospect identification projects and wealth screening initiatives to support major gift fundraising.</li><li>Analyze donor behaviour, giving patterns, and engagement metrics to optimize cultivation and solicitation strategies.</li></ul>Diversity, Equity, and Inclusion:<ul><li>Embed DEI principles into all aspects of operations and programming, fostering an inclusive and equitable environment.</li><li>Champion diversity, equity, and inclusion initiatives in all mission-focused activities of RMH SWO.</li></ul>QUALIFICATIONS/ KNOWLEDGE REQUIRED<ul><li>Master's degree in Library and Information Science, Information Technology, Data Analytics, or related field strongly preferred.</li><li>Bachelor's degree in a relevant field required.</li><li>Blackbaud Raiser's Edge NXT Certification strongly preferred or commitment to obtain within first year.</li><li>Project Management Professional (PMP) designation or equivalent is an asset</li><li>Certified Fundraising Executive (CFRE) or willingness to pursue is an asset.</li></ul>Experience &amp; Technical Expertise<ul><li>Minimum 5 years of hands-on experience administering Blackbaud Raiser's Edge NXT or similar fundraising CRM platforms.</li><li>Demonstrated expertise in database architecture, data governance, and systems optimization.</li><li>Proven track record managing gift processing operations and ensuring CRA compliance in a Canadian charitable environment.</li><li>Experience with comprehensive campaign environments and complex fundraising operations.</li><li>Strong understanding of nonprofit fundraising practices, donor relations, and development operations.</li><li>Experience with data integration tools (e.g., Omatic), business intelligence platforms (e.g., Power BI), and reporting tools.</li><li>Advanced proficiency in Microsoft Excel, including pivot tables, advanced formulas, and data analysis.</li><li>Experience with Blackbaud modules such as Financial Edge NXT, Merchant Services, email marketing platforms is an asset.</li><li>Familiarity with project management methodologies and tools (Microsoft Planner, Asana, Smartsheet, etc.)</li></ul>Core Competencies<ul><li>Systems Thinking:&nbsp;Ability to understand how interconnected systems work and to design, troubleshoot, and optimize complex processes.</li><li>Analytical Excellence:&nbsp;Strong quantitative and analytical skills with the ability to extract insights from complex datasets.</li><li>Attention to Detail:&nbsp;Exceptional accuracy and thoroughness in data management, gift processing, and reporting.</li><li>Process Improvement:&nbsp;Proven ability to identify inefficiencies, develop solutions, and implement lasting improvements.</li><li>Technical Aptitude:&nbsp;Quick learner who adapts readily to new technologies and can translate technical concepts for non-technical audiences.</li><li>Collaboration &amp; Communication:&nbsp;Excellent interpersonal skills with the ability to build strong relationships across departments and with external stakeholders.</li><li>Problem-Solving:&nbsp;Resourceful and solution-oriented approach to challenges, with the ability to troubleshoot and resolve issues independently.</li><li>Organizational Skills:&nbsp;Superior ability to manage multiple priorities, meet deadlines, and maintain composure in a fast-paced environment.</li><li>Donor-Centric Mindset:&nbsp;Understanding of how operational excellence directly impacts donor experience and retention.</li><li>Integrity &amp; Confidentiality: Impeccable ethics and discretion in handling sensitive donor and financial information.</li></ul>Hours of Work&nbsp;<ul><li>Monday to Thursday 8:00 am – 4:30 pm.</li></ul>WORKING CONDITIONS:RMH SWO is a safety net for families and strives to help alleviate the isolation and stress families feel when they have an ill or injured child. All staff must display care and compassion, possess emotional maturity and discretion, and respect the dignity and rights of guests, volunteers, and other staff members. Keeping confidentiality is of the utmost importance.Travel:&nbsp;The ability to travel regionally may be required.&nbsp;RMHC is a family-centred brand and deeply values the lives of its employees inside and outside of RMH programs. We offer a competitive salary, benefits, and vacation package. RMH SWO is committed to principles of anti-oppression and employment equity. We strongly encourage members of Indigenous, ethno-racial, LGBTQ+, Francophone, immigrant, refugee, differently abled, and other equity-seeking groups to apply and self-identify. If accommodation is required during the hiring process, please inform the hiring manager or committee once selected for an interview. We thank all interested applicants, but only those selected for an interview will be contacted.

Ronald McDonald House Southwestern Ontario

System Analyst, Fundraising & Operations Database

The Central District of The Alliance Canada has an immediate need for a full-time role of&nbsp;Church Development &amp; Clerical Support Administrator. This role reports to the Assistant District Superintendent (ADS) providing administrative assistance with church governance and development projects. Additionally, this role is responsible for providing limited clerical support to other departments.The Central District is one of six districts across Canada that make up the Christian church denomination of The Alliance Canada. The mandate of the Central District Office is to provide oversight of our district churches and pastoral leaders, and to support and resource them in the areas of development, governance, global missions, and local church planting.&nbsp;&nbsp;<h2>RESPONSIBILITIES:</h2><h4>Church Development</h4><ul><li>Guide emerging church teams through governance processes for becoming either developing or organized churches</li><li>Assist churches with compiling their charitable application for submission to CRA </li><li>Liaise between churches and the District’s Bylaw Committee for the review of church bylaws </li><li>Work alongside the ADS to develop practical resources to equip and train church boards.</li><li>Coordinate the PEAK program (church development coaching program), assisting with scheduling, tracking, and record keeping.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li></ul><h4>Church Records&nbsp;</h4><ul><li>Make updates to church information in Rock RMS and Planning Centre Online</li><li>Collection and filing of church annual reports and insurance policies. </li><li>Reviewing insurance policies against the District’s Insurance Requirements Policy to ensure churches have required types of coverage</li><li>Filing of church documentation, both hardcopy and electronic formats.</li></ul><h4>Clerical Support</h4><ul><li>Assisting the Finance department with issuing of tax receipts, scanning and filing of invoices, and data entry.</li><li>Provide clerical support to other department directors when needed.</li><li>Administer the Legacy Fund program, including tracking applications and committee decisions in Monday.com, and sending out funding responses to applicants.</li><li>Overseeing the purchase and stocking of kitchenette supplies.</li><li>Coordinate meeting lunches when needed including ordering, set up and clean up </li><li>Participate on a quarterly basis as a member of the National District Support Team, meeting online with administrative personnel from other districts to share best practices and resources.</li></ul><h2>QUALIFICATIONS:</h2><ul><li>Bachelors or diploma in business administration, office administration or related field</li><li>Certificate in non-profit management/administration, or understanding of charitable governance a definite asset.</li><li>Understanding The Alliance Canada (or similar denominational) governance structure is a definite asset.</li><li>Administratively strong with demonstrated organizational and critical thinking skills.</li><li>Aptitude for developing and maintaining systems.</li><li>A friendly and professional demeanor.</li><li>A conscientious and collaborative team player with a proactive approach to service.</li><li>The ability to prioritize and execute a variety of competing tasks while remaining calm and collected.</li><li>The ability to maintain a high degree of confidentiality and discretion.</li><li>Ability to navigate and utilize various software, databases and online platforms such as: Google Workspace, Planning Centre Online, Monday.com, Adobe Acrobat Pro, and Microsoft and Mac applications.</li></ul><h2>EMPLOYMENT TERMS:</h2><ul><li>$52,000 - $56,000 starting annual wage, based on experience, skills and knowledge.</li><li>This position works 37.5 hours per week, Monday through Friday, in our office in Burlington.</li><li>Flexible work schedule (e.g. 8:00am - 4:00pm; 8:30am - 4:30pm; or 9:00am - 5:00pm). </li><li>Generous vacation policy that starts at 3 weeks per year.</li><li>Participation in a defined contribution pension plan.</li><li>Extended health and dental benefits and insurance plan.</li></ul><h2>APPLICATION PROCESS:</h2>Interested parties should submit a resume and a cover letter which outlines your interest in the role and why you feel your skills and experience make you a great candidate, to the attention of Carrie McFarland, Director of Human Resources at&nbsp; <a href="mailto:resumes@centraldistrict.ca" target="_blank">resumes@centraldistrict.ca</a>.&nbsp;Only those candidates selected for an interview will be contacted. The Central District provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation.Applications will be reviewed upon receipt and the posting will remain open until the position is filled.

Central District of The Alliance Canada

Central Canadian District of Christian & Missionary Alliance

Church Development & Clerical Support Administrator

The Canadian Centre for Accreditation (CCA) is a non-profit leader fostering excellence and equity in health and social services across Canada. We uphold and advance quality standards that promote the health and well-being of people and communities. Join us in making a difference!Role:&nbsp;Executive AssistantType:&nbsp;Full-time permanentLocation:&nbsp;Hybrid, with requirement to work at CCA’s Toronto office at least once per week&nbsp;Salary:&nbsp;$65,646 - $74,117 per year, based on experienceBenefits:&nbsp;Extended health and dental benefits, HOOPP, paid time off (vacation, sick and personal days), professional development time and funds.Vacancy: This posting is for an existing vacancy.Overview:&nbsp;The Executive Assistant (EA) plays a key role in supporting the effectiveness of CCA’s governance and operations. Reporting to the Executive Director and working closely with the Board of Directors and staff team, the EA contributes directly to CCA’s mission by providing high-quality administrative, financial, communication, and logistical support.Highlights of Key Responsibilities:<ul><li>Executive and Governance Administrative Support: provide high-level administrative and logistical support to the Executive Director and Board, ensuring well-organized meetings and follow-up, accurate records, and smooth governance operations.</li><li>Financial Management: support financial processes by preparing and tracking payables and receivables, coordinating payroll inputs, maintaining accurate financial records, and assisting with budgeting and audit activities.</li><li>Operations: supports the smooth functioning of day-to-day operations through vendor liaison, coordinating facilities and IT needs, and maintaining secure and organized administrative systems.</li><li>Human Resources: coordinates HR logistics, including onboarding, time sheets and staff meetings.</li><li>Communications and Promotions: responds to general inquiries, coordinates the printing and delivery of promotional materials, and updates CCA’s website and LinkedIn in a timely manner. </li><li>Program Support:&nbsp;supports&nbsp;accreditation and quality improvement activities by coordinating recognition materials and workshop logistics.</li><li>General Administration: upholds confidentiality, contributes to a collaborative organizational culture, supports planning&nbsp;activities, and provides additional administrative support as needed.</li></ul>Qualifications:Essential:<ul><li>Minimum 5 years experience in executive/governance administrative support (preferably non-profit)</li><li>Experience supporting financial processes&nbsp;(e.g., invoicing, reconciliations, budget tracking, or expense processing)</li><li>Excellent oral and written communication skills in English</li><li>Strong proficiency in MS Office, Google Suite, MS Teams and Zoom</li><li>Reside and be legally eligible to work in Ontario</li></ul>Desirable:<ul><li>French proficiency</li><li>Experience with Survey Monkey, Boardable, Wordpress, Canva, LinkedIn</li></ul>Skills and Competencies:<ul><li>Commitment to respecting and promoting diversity, equity and inclusion</li><li>Strong customer service and relationship-building abilities</li><li>Meticulous attention to detail and strong organizational and time-management skills</li><li>Quality improvement mindset, with the ability to reflect, learn, and improve both personal practice and administrative systems</li><li>Strong analytical skills and proactive problem-solving ability</li><li>Ability to work independently with minimal supervision</li><li>Demonstrated ability to learn new software </li><li>Collaborative, team-oriented approach</li></ul>Don’t worry if you don’t meet all the above requirements. If this role excites and interests you and you bring comparable experience, we look forward to receiving your application.&nbsp;Why Work with Us:&nbsp;<ul><li>Meaningful work: Contribute to strengthening health and social services across Canada.</li><li>Learning opportunities: Grow your skills through ongoing professional development.</li><li>Inclusive environment: Be part of a team that values diversity and offers flexibility.</li></ul>The CCA is an equity employer.&nbsp; We welcome and encourage applications from equity-deserving communities including First Nations, Inuit and Métis peoples, persons from racialized groups, persons of all sexual orientations and genders and persons with disabilities. Accommodations are available on request.How to Apply:&nbsp;To apply, please submit your application to the attention of Sophie Bart, Executive Director, at&nbsp;<a href="mailto:info@canadiancentreforaccreditation.ca" target="_blank">info@canadiancentreforaccreditation.ca</a>, no later than Thursday, February 5, 2026. Late applications will not be considered.&nbsp;To ensure your application is reviewed, please follow these steps:<ol><li>Email subject line: Use “CCA Executive Assistant – YOUR NAME.”</li><li>Document format: Combine your resume and cover letter into a single PDF or Word document.</li></ol>We thank all applicants, but only those selected for an interview will be contacted.CCA does not use artificial intelligence as part of its recruitment process.&nbsp;

Canadian Centre for Accreditation

Executive Assistant

Administrative Assistant (Student Placement) 

Role Overview: 

Young Bosses in Business Foundation (YBIB) is a youth-focused Canadian charity supporting 

entrepreneurship, leadership, and real-world skill-building for young people. 

The Administrative Assistant supports day-to-day operations through inbox support, file 

organization, and internal documentation support. This is a general operations role that helps 

keep systems organized. Reports to the Executive Director. 

Key Responsibilities: 

• Support inbox management and triage (careers, programs, general inquiries) 
 • Organize shared drive folders, templates, and internal documents 
 • Support document formatting and internal tracking tasks as assigned 
 • Support basic admin coordination tasks (lists, trackers, data entry, follow-ups) 
 • Assist with program coordination as necessary 

Skills &amp; Qualifications: 

• Best suited for college/university students enrolled in Business Admin, Office Admin, Public 
Admin, Nonprofit Management, or related programs, and completing field placement hours 

• Highly organized, detail-oriented, and dependable 
 • Comfortable using Google Suite, whatsapp, canva, Trello or willing to learn 
 • Professional communication and comfort handling internal documents 

What You’ll Gain: 

• Placement/community hours completed in a structured, supportive environment 
 • Real-world experience supporting nonprofit administration and operations systems 
 • Mentorship, guidance, and feedback from YBIB leadership 
 • Resume-building contributions you can clearly describe and showcase 
 • Reference support based on performance and consistency 

How to Apply: 

Email a brief note of interest and your resume to <a href="mailto:careers@youngbossesinbusiness.com" target="_blank">careers@youngbossesinbusiness.com</a> 

<a href="mailto:careers@youngbossesinbusiness.com" target="_blank">mailto:careers@youngbossesinbusiness.com</a>

Young Bosses in Business Foundation

Administrative Assistant (Student Placement)

Executive Assistant (Student Placement) - 3 Roles - Director of Education, Board 

Chair, and Executive Director 

Role Overview: 

Young Bosses in Business Foundation (YBIB) is a youth-focused Canadian charity supporting 

entrepreneurship, leadership, and real-world skill-building for young people. 

The Executive Assistant supports an assigned leader with scheduling support, meeting 

preparation, documentation, and relevant administrative tasks as needed. Reports to the 

assigned leader. 

Key Responsibilities: 

• Draft and format emails, documents, and internal updates as assigned 
 • Prepare meeting notes and help track action items 
 • Maintain trackers, files, and internal documents in an organized way 
 • Support planning/admin tasks aligned with the assigned leader’s priorities 
 • Support coordination using Trello and Google Suite as assigned 
 • Coordinate quick updates via WhatsApp as needed 

Skills &amp; Qualifications: 

• Best suited for college/university students enrolled in Business Admin, Office Admin, 
Nonprofit Management, Project Management, Communications, or related programs, and 

completing field placement hours 

• Strong organization, professionalism, and attention to detail 
 • Comfortable using or learning Google Suite, trello, whatsapp, canva 
 • Able to handle confidential information appropriately 

What You’ll Gain: 

• Placement/community hours completed in a structured, supportive environment 
 • Real-world experience supporting executive-level administration and coordination 
 • Mentorship, guidance, and feedback from YBIB leadership 
 • Resume-building contributions you can clearly describe and showcase 
 • Reference support based on performance and consistency 

How to Apply: 

Email a brief note of interest and your resume to <a href="mailto:careers@youngbossesinbusiness.com" target="_blank">careers@youngbossesinbusiness.com</a>

Executive Assistant (Student Placement)

Recruitment &amp; Onboarding Assistant (Student Placement) 

Role Overview: 

Young Bosses in Business Foundation (YBIB) is a youth-focused Canadian charity supporting 

entrepreneurship, leadership, and real-world skill-building for young people. 

The Recruitment &amp; Onboarding Assistant supports hiring and onboarding processes by helping 

source candidates, coordinate interviews, and support onboarding workflows. Reports to the 

Board Chair. 

Key Responsibilities: 

• Support job posting and outreach (CharityVillage, LinkedIn, &amp; job boards/sites) 
 • Review incoming applications and help organize candidate shortlists 
 • Coordinate interview scheduling and candidate communications 
 • Support interview process (prep support, note-taking, tracking next steps) 
 • Support onboarding workflows (welcome emails, onboarding checklists, forms) 
 • Support onboarding presentations/orientation coordination as assigned 
 • Maintain a recruitment tracker (roles posted, applicants, interview status, next steps) 


Skills &amp; Qualifications: 

• Best suited for college/university students enrolled in HR, Business Admin, Office Admin, 
Nonprofit Management, Communications, or related programs, 

• Professional communication, strong organization, and attention to detail 
 • Comfortable using or learning Google Suite, Trello, Whatsapp 
 • Able to handle confidential information professionally 

What You’ll Gain: 

• Placement/community hours completed in a structured, supportive environment 
 • Real-world experience supporting recruitment, interviews, and onboarding workflows 
 • Mentorship, guidance, and feedback from YBIB leadership 
 • Resume-building contributions you can clearly describe and showcase 
 • Reference support based on performance and consistency 

How to Apply: 

Email a brief note of interest and your resume to <a href="mailto:careers@youngbossesinbusiness.com" target="_blank">careers@youngbossesinbusiness.com</a>

Recruitment & Onboarding Assistant (Student Placement)

Program Coordinator (Student Placement) 

Role Overview: 

Young Bosses in Business Foundation (YBIB) is a youth-focused Canadian charity supporting 

entrepreneurship, leadership, and real-world skill-building for young people. 

The Program Coordinator supports the behind-the-scenes operations that keep programming 

organized and running smoothly. This role focuses on admin coordination, tracking, and 

communications support (not in-class facilitation). Reports to the Director of Education &amp; 

Programming. 

Key Responsibilities: 

• Support program planning and coordination tasks before/during program cycles 
 • Support registration, intake, feedback collection (surveys/forms) 
 • Assist with parent/participant communications (email follow-ups, reminders, updates) 
 • Maintain program documentation (trackers, checklists, attendance records, notes) 
 • Support timesheet tracking and internal reporting documentation as assigned 
 • Help organize files and forms related to program delivery 
 • Support Youth Market coordination tasks (our culminating event), including vendor 

communications, checklists, logistics support, and day-of coordination as assigned 

Skills &amp; Qualifications: 

• Best suited for college/university students enrolled in ECE, Child &amp; Youth Care, Social 
Services, Community Services, Education, or related programs, and completing field 

placement hours 

• Strong organization, professional communication, and attention to detail 
 • Comfortable using or learning Google Suite, Trello, canva and whatsapp 
 • Willing to follow instructions, policies, and confidentiality expectations 

What You’ll Gain: 

• Placement/community hours completed in a structured, supportive environment 
 • Real-world experience supporting youth programming operations and coordination 
 • Mentorship, guidance, and feedback from YBIB program leadership 
 • References and Resume-building contributions you can clearly describe and showcase 


How to Apply: Email a brief note of interest and your resume to 

<a href="mailto:careers@youngbossesinbusiness.com" target="_blank">careers@youngbossesinbusiness.com</a> 




Subject: Role of Interest - 2026 

Applications are accepted on a rolling basis.

90 Administrative / Clerical Support Jobs