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QualificationsThe ideal candidate has a desire to work to work in an organization that reaches people withthe good news of God’s love. This person is detail oriented with a high level of accuracy,possesses excellent communication skills in spoken and written English, has strong andproven organizational skills, and is proficient in office administration tasks, office systems,and applicable software programs.OverviewThe Administrative Assistant role supports the work of the management team and staffmembers as required for the efficient day-to-day operation of the office.Work Location: In-person at the Guelph officeSchedule: Monday to Friday, 9:00am to 5:00pmEducation: High School diploma is a minimum. Post secondary education in administration,computers or office administration is an asset.The successful candidate must be personally committed to the gospel of Jesus Christ.

Every Home for Christ International / Canada

Administrative Assistant/Receptionist

As a key member of the Supportive Care Department, the Supportive Care Coordinator is primarily responsible for leading and delivering grief and bereavement services at Oak Ridges Hospice.Reporting to the Supportive Care Department Lead, the Coordinator will focus on both resident/family support and community-based programming. The role emphasizes improving accessibility to grief services, developing tailored programs, strengthening grief volunteer engagement, and expanding outreach through innovative approaches such as community partnerships, events, and digital resources. The Coordinator will provide grief support consistent with the Adult Bereavement Care Pyramid (Irish Hospice Foundation), focusing on Level One and Level Two support<ul><li>Grief and bereavement support at Level One and Level Two of the Adult Bereavement Care Pyramid, including psychoeducation, resources, early intervention, group programs, workshops, and memorial events.</li><li>Conduct comprehensive grief and bereavement intakes and assessments to determine appropriate support pathways.</li><li>Develop, implement, and evaluate grief support programs in collaboration with the Supportive Care Department Lead.</li><li>Improve accessibility to grief and bereavement services for hospice residents, families, and the broader community.</li><li>Coordinate and collaborate with the Supportive Care Department Lead to align grief programming with overall departmental goals.</li><li>Oversee, mentor, and provide ongoing support to Grief &amp; Bereavement (G&amp;B) volunteers in collaboration with the Volunteer Coordinator.</li><li>Enhance outreach through digital initiatives such as a dedicated grief blog, podcast, or webinar series.</li><li>Partner with community organizations, schools, and healthcare providers to expand awareness and access to grief supports.</li><li>Maintain accurate documentation of client interactions and program outcomes.</li><li>Assisting with special events as required.</li><li>Post-secondary degree in&nbsp;Social Work, Counselling, Psychology, Spiritual Care, or a related field.</li><li>Specialized education/training in grief and bereavement support (e.g., certificate programs, ADEC, Canadian Grief Alliance standards, or equivalent) is preferred.</li><li>Knowledge of the Adult Bereavement Care Pyramid and its application in community-based services.</li><li>Demonstrated experience providing grief support in one-to-one and group settings at Level One and Two of the Bereavement Care Pyramid.</li><li>Experience in program development and coordination, including grief groups, workshops, or community-based initiatives.</li><li>Experience working with or coordinating volunteers in supportive or bereavement roles.</li><li>Prior experience in hospice, palliative care, community health, or supportive care is an asset.</li><li>Excellent interpersonal and communication skills, including group facilitation.</li><li>Understanding of grief literacy and ability to promote bereavement awareness within the community.</li><li>Ability to demonstrate compassion, empathy, integrity, respect, courtesy and a caring attitude in all interactions. </li><li>Pre-existing knowledge of community health and social service resources an asset. </li><li>Computer literacy. </li><li>Current and original copy of a satisfactory Criminal Records Check, Vulnerable Sector Search and Child Abuse Registry Check is required upon the start of employment.</li></ul>Current and original copy of a satisfactory Criminal Records and Vulnerable Sector Check is required upon the start of employment.Oak Ridges Hospice recognizes the importance of immunization to protect our residents, team members and visitors from COVID-19. As such, a condition of employment with Oak Ridges Hospice is requiring that all employees and new hires have received all required doses of a COVID-19 vaccine approved by Health Canada.Oak Ridges Hospice is an affirming organization supporting the Ontario Human Rights Code which states that every person has a right to equal treatment with respect to employment without discrimination or harassment because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability.<ul><li>Part-time, 15-20 hours per week.&nbsp;</li></ul>

Oakridges Hospice of Durham Ltd.

Supportive Care Coordinator

Come join our team at the Ontario Society of Professional Engineers (OSPE)!&nbsp; OSPE is a member-driven professional association that welcomes the entire engineering community to contribute knowledge, skills and leadership to help create a better future for our profession and society at large.&nbsp;Reporting to the Manager of Finance, the Finance and Accounting Coordinator will support our finance department and operations team.&nbsp;This is a perfect fit for someone who has experience working in not-for-profit, member organizations that thrives being part of a team of professionals who are dedicated to the work they do and have fun doing it.&nbsp;What We Offer<ul><li>Health, Dental &amp; Vision Insurance </li><li>RRSP Matching</li><li>Three Weeks Vacation + time off between Christmas and New Years</li><li>Hybrid Work Environment</li></ul>What You Will Do<ul><li>Perform Accounts Payable functions including completing payment requisitions, processing payments, distributing, and mailing out cheques, filing.</li><li>Perform Accounts Receivable functions including preparing invoices and following up on receivables, processing credit card transactions and cheque deposits. </li><li>Administer petty cash disbursements and prepares monthly reconciliation.</li><li>Reconcile daily transactions with source data and prepares related accounting journals.</li><li>Data entry for Moneris daily reports (credit card transactions).</li><li>Assist with the month end process by preparing monthly journal entries and reconciling balance sheet accounts.</li><li>Assist with the preparation of information for year-end, budget, and audit. </li><li>Assist with preparing statutory returns including GST and EHT.</li><li>Performs accounting duties for other related organizations. </li><li>Other duties, as assigned.</li></ul>Your Skills &amp; Qualifications<ul><li>Post-secondary education in accounting, finance, or bookkeeping</li><li>Minimum 3 years of bookkeeping experience</li><li>Experience in the Not-for-Profit sector is an asset</li><li>Proficient with QuickBooks Online and Microsoft Office, including advanced Excel skills</li><li>Experience working with database systems</li><li>Knowledge of bookkeeping principles, payroll, and accounts payable/receivable processes</li><li>Understanding of GST/HST and other tax compliance requirements</li><li>Ability to prepare financial reports and assist with budgeting or forecasting.</li><li>Familiarity with internal controls, audit preparation, and electronic banking/payment processing.</li><li>Experience providing bookkeeping support for a registered charity, including recording donations, reconciling bank accounts tied to donation platforms, and maintaining records for charitable receipts and CRA reporting is an asset</li><li>Professional manner, good judgment, accountability, and flexibility</li><li>Excellent data entry skills with high attention to detail and deadlines</li><li>Strong organizational and time management skills</li><li>Analytical thinking, problem-solving, and sound judgment</li><li>Interpersonal effectiveness and teamwork, and collaboration skills</li><li>Excellent verbal and written communication, negotiation, and customer service skills</li><li>Ability to maintain confidentiality and discretion with sensitive financial information</li><li>Adaptability to new financial systems or changing processes</li></ul>Please apply by email to Valeria Mueller at&nbsp;<a href="mailto:vmueller@ospe.on.ca" target="_blank">vmueller@ospe.on.ca</a>&nbsp;by November 21, 2025.&nbsp; Only those candidates selected for an interview will be contacted.We thank all applicants; however, only those under consideration will be contacted.We are committed to fair and equitable recruiting practices. Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations if needed. We will consult with you and create processes that provide individuals with disabilities the best possible recruitment experience

Ontario Society of Professional Engineers

Finance and Accounting Coordinator

Come join our team at the Ontario Society of Professional Engineers (OSPE)!&nbsp; OSPE is a member-driven professional association that welcomes the entire engineering community to contribute knowledge, skills and leadership to help create a better future for our profession and society at large.&nbsp;We are currently seeking an Executive Assistant to provide high-level administrative, governance and organizational support to the Senior Management Team, Volunteer Board and Committees as well our partner charitable organization, the Foundation for Education. This role is essential in ensuring the efficient operation of the Association, supporting governance and operation, and facilitating effective communication among leadership, members, and stakeholders. As a nonprofit professional member association serving the engineering profession, we are committed to advancing the field, supporting our members, and promoting engineering excellence through advocacy, education, and community-building.What We Offer<ul><li>Health, Dental &amp; Vision Insurance </li><li>RRSP Matching</li><li>Three Weeks Vacation + time off between Christmas and New Years</li><li>Hybrid Work Environment</li></ul>What You Will Do<ul><li>Provide high-level administrative support to the Senior Management Team, Board of Directors and Committees.</li><li>Prepare agendas, reports, and briefing materials; record and distribute accurate meeting minutes.</li><li>Maintain governance documents, policies, and records in compliance with by-laws and regulations.</li><li>Support election processes, annual general meetings, and board/committee activities.</li><li>Serve as a first point of contact for Foundation for Education donors, responding to inquiries promptly and professionally.</li><li>Support communications including newsletters, announcements, and updates to the Association’s website and social media.</li><li>Coordinate logistics for professional development events, networking opportunities, and conferences.</li><li>Manage the day-to-day operations of the Association’s office.</li><li>Schedule and coordinate meetings, travel, and appointments for leadership.</li><li>Maintain records, and databases.</li><li>Handling scholarship disbursement, medal presentations, and university liaison</li><li>Liaise with vendors, service providers, and external partners as needed.</li><li>Support preparation of budgets, reports, and materials.</li><li>Other duties, as assigned.</li><li>Track and process invoices, tax receipts, expense claims, and donorships.</li><li>Assist with financial record-keeping and reporting in collaboration with the VP, Organizational Effectiveness and the Manager of Finance.</li></ul>Your Skills &amp; Qualifications<ul><li>Diploma or degree in business administration, office administration, or a related field.</li><li>3–5 years of experience in an administrative or executive assistant role.</li><li>Experience in a not-for-profit, regulatory body, or professional member association is a strong asset.</li><li>Excellent organizational and time-management skills with the ability to manage multiple priorities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with database systems.</li><li>Experience with QuickBooks Online and Little Green Light (LGL)</li><li>General bookkeeping experience, including processing invoices, tracking expenses, reconciling accounts, and supporting budget preparation.</li><li>High level of professionalism, discretion, and ability to work with confidential information.</li><li>Collaborative, service-oriented approach to supporting members, volunteers, and colleagues.</li></ul>Please submit your cover letter and resume by email to Valeria Mueller at&nbsp;<a href="mailto:vmueller@ospe.on.ca" target="_blank">vmueller@ospe.on.ca</a>&nbsp;by November 21, 2025.&nbsp; Only those candidates selected for an interview will be contacted.We thank all applicants; however, only those under consideration will be contacted.We are committed to fair and equitable recruiting practices. Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations if needed. We will consult with you and create processes that provide individuals with disabilities the best possible recruitment experience.

Executive Assistant

President’s Office Assistant<ul><li>Reports to:&nbsp;President, Wycliffe Canada</li><li>FTE: 0.6</li><li>Schedule: 9:00 a.m. – 2:30 p.m., Monday to Thursday</li><li>Location: Langley (onsite)</li><li>Annual Salary Range: $22,000 – $26,000, commensurate with experience</li><li>Anticipated Start Date: As soon as possible, based on the successful candidate's availability</li></ul>About the Organization:At Wycliffe Canada, we believe that God has spoken, and continues to speak, through His Word—the Bible. The Scriptures point to Jesus, the source of life, restoration, and salvation. Bible translation allows people everywhere to meaningfully engage with God’s Word, which he uses to transform lives in every culture, whether it’s shared in written form, sign language, oral Bible storytelling, audio Scriptures, or videos.As a member of the Wycliffe Global Alliance, we’re part of a global movement that’s advancing Bible translation, literacy, capacity-building, and activities that encourage meaningful engagement with translated Scriptures. We work with national partners to foster local ownership, long-term sustainability, and increased impact of language projects.About the Position:&nbsp;The President’s Office Assistant provides high-level administrative and organizational support to the President of Wycliffe Canada. This individual helps ensure the President’s time, communication, and relationships are managed effectively and in alignment with Wycliffe’s mission and priorities.The role is a key part of the President’s Office—balancing confidential executive support with practical coordination of the Langley office and hospitality for visitors and partners. The ideal candidate is proactive, detail-oriented, and comfortable supporting a senior leader whose work spans board relations, partnership engagement, and spiritual leadership.Key ResponsibilitiesPresident’s Office Administrative Support<ul><li>Manage the President’s calendar, appointments, and scheduling priorities.</li><li>Coordinate travel arrangements (flights, accommodation, transportation) and prepare travel briefs.</li><li>Prepare and organize briefing materials for meetings led or attended by the President (e.g., Senior Leadership Team, Board sessions, partner visits).</li><li>Provide support for the President’s email and correspondence, ensuring timely responses and follow-ups.</li><li>Track key action items and assist with communication follow-through where needed.</li><li>Prepare expense reports and administrative documentation related to the President’s functions.</li><li>Handle confidential information with discretion and professional judgment.</li></ul>President’s Office Coordination<ul><li>Facilitate clear communication between the President, Senior Leadership Team, and Board of Directors.</li><li>Support the preparation and distribution of Board and SLT materials (provided by others) and assist with logistics for meetings and events.</li><li>Draft and edit internal correspondence, announcements, and updates on behalf of the President.</li><li>Coordinate logistics for the President’s events, including donor gatherings, retreats, and visits from national or international partners.</li><li>Maintain a welcoming and professional tone in all communications on behalf of the President’s Office.</li></ul>Langley Office Support and Hospitality<ul><li>Provide light administrative and logistical support for the Langley office (a small four-office workspace), ensuring a warm and organized environment for staff and visitors.</li><li>Oversee basic office and kitchen upkeep, including supplies, coffee and refreshment stocking, ensuring shared spaces remain neat and welcoming..</li><li>Coordinate deliveries and meeting space bookings as needed.</li><li>Serve as a friendly point of contact for visiting mission partners and donors.</li></ul>Qualifications<ul><li>3+ years of experience as an executive or administrative assistant supporting senior leadership (preferably within a nonprofit or faith-based organization).</li><li>College diploma or relevant certification.</li><li>Exceptional organizational skills and attention to detail.</li><li>Strong written and verbal communication skills.</li><li>Discretion and sound judgment in handling confidential information.</li><li>Ability to manage multiple priorities and meet deadlines with a service-minded approach.</li><li>Proficiency in Google Workspace, Microsoft Office Suite, Zoom, and a willingness to learn new software.</li><li>Understanding of and alignment with Wycliffe Canada’s mission and Christian values.</li><li>Willingness to participate in Wycliffe Canada’s spiritual enrichment activities (e.g., The Listening Table, Day of Prayer, spiritual retreats).</li><li>Legally eligible to work in Canada.</li><li>Clear criminal record and credit check.</li><li>Agreement with Wycliffe Canada’s Statement of Faith, Standard of Conduct, and Conflict of Interest Policy.</li></ul>Perks:<ul><li>Flexible work schedule</li><li>Fun, dynamic and tight-knit team</li><li>Faith-based, supportive, and family-oriented work environment</li></ul>Application:Please apply via CharityVillage.Wycliffe Canada welcomes and encourages applications from people with disabilities.Accommodations are available on request for applicants taking part in all aspects of the selection process.Please note, we will only contact applicants chosen to participate in subsequent stages of the selection process.

Wycliffe Bible Translators of Canada Inc.

President’s Office Assistant

Raiser’s Edge NXT AdministratorBeit Halochem Canada, Aid to Disabled Veterans of Israel (BHC) raises funds to support rehabilitating, rebuilding, and enhancing the lives of Israelis disabled in the line of duty or through acts of terror.&nbsp;The&nbsp;Raiser’s Edge and RENXT Administrator&nbsp;works directly with the BHC CEO. We are looking for a skilled, discreet, and organized individual to join our team on a full-time basis.GENERAL SUMMARY OF POSITION<ul><li>Administration of the organization’s Raiser’s Edge NXT (RENXT) donor database, ensuring that it is managed effectively, efficiently, and accurately</li><li>Issue and produce tax receipts in a consistent and timely manner</li><li>Regular gift batch entry</li><li>Regular gift payment and tax receipt processing</li><li>Regular production of assorted mailing lists and reports</li><li>Acts as a RENXT subject matter resource for internal users</li></ul>ESSENTIAL DUTIES<ul><li>Coordinate and manage all aspects of the Blackbaud hosted Raiser’s Edge NXT database (approximately 65,000 constituent records)</li><li>Regular gift data batch entry (approximately 11,000 gifts per year)</li><li>Ensure all gifts are processed via credit card, online, stocks/securities, EFTs, and bank deposits</li><li>Regularly create and issue mailed tax receipts and e-receipts throughout the year, while adhering to CRA guidelines. Includes one-time gifts and annual consolidated receipts</li><li>Manage the Events module: participants, registrants, guests</li><li>Create and manage online NXT donation forms and events registration forms</li><li>Speak with donors to resolve issues and queries regarding tax receipts and other donation questions</li><li>Export a variety of mailing and emailing marketing data lists as required</li><li>Create reports as needed for data analysis</li><li>Maintain current fund and appeal coding; code tables</li><li>Participate as staff for all off-site local special events</li><li>Participate in annual financial audit</li><li>Work with office volunteers to ensure tax receipts are regularly mailed and phoned-in credit cards are processed</li><li>Train and support staff with RENXT where necessary</li><li>Keep current with RENXT updates through use of Blackbaud’s Knowledgebase&nbsp;</li></ul>ESSENTIAL QUALIFICATIONS<ul><li>At least three (3) years Raiser’s Edge advanced user database administration</li><li>RENXT experience is an asset but can be trained for if applicant is skilled with the regular Raiser’s Edge database</li><li>Strong familiarity with current CRA tax receipt rules for charities</li><li>Ability to produce advanced reports, exports, and query functions</li><li>Excellent organizational skills and the ability to work on multiple projects and set priorities to meet deadlines&nbsp; &nbsp; &nbsp; &nbsp;</li><li>Attention to detail with a high degree of accuracy in data entry&nbsp; &nbsp; &nbsp; &nbsp;</li><li>Excellent written and oral communication skills and an ability to speak with external donors&nbsp; &nbsp;</li><li>Ability to work independently, as well as in a small team environment made up of staff and volunteers&nbsp; &nbsp;</li><li>Ability to maintain high levels of confidentiality and maintain donor privacy&nbsp;</li></ul>Location:&nbsp;Concord, ONWork Type:&nbsp;In officeWork Hours:&nbsp;Monday to Thursday 9:00 am – 5:00 pm EST, Friday 9:00 am – 3:00 pm ESTBenefits &amp; Compensation:&nbsp;We offer a competitive benefits package and salaried compensation based upon the candidate’s experience and skillset.If interested in exploring this position, send a short cover note and your resume to&nbsp;<a href="mailto:info@beithalochem.ca" target="_blank">info@beithalochem.ca</a> with&nbsp;Raiser’s Edge NXT Administrator&nbsp;in your subject. We thank all applicants but only those selected for an interview will be contacted.&nbsp; No phone calls, please.

Beit Halochem Canada

Raiser’s Edge NXT Administrator

Volunteers are a critical part of our team. We rely on over 200 volunteers who fulfill various roles. Our volunteers come from all backgrounds, united in a common desire to help others during their time of greatest need.Choose from a variety of different roles. More information can be found at <a href="https://dlhospice.org/volunteer/https://dlhospice.org/volunteer/" target="_blank">www.dlhospice.org/Volunteer</a>

Dorothy Ley Hospice

Volunteer -different roles 

Permanent, full-time position&nbsp;Guelph, ONAre you a detail-oriented professional with expertise in estate administration, trust law, or legacy giving? Do you thrive on navigating complex legal and financial matters with precision, professionalism, and compassion?The University of Guelph is seeking a Manager, Estate Administration to oversee the management of complex estate and testamentary gifts, safeguarding approximately $7.5–$8 million annually in realized donations. Reporting to the Senior Manager, Legacy Giving, this role plays a vital part in ensuring that donor intentions are fulfilled while protecting the university’s future philanthropic revenue and reputation.As the university prepares to launch its first fundraising campaign in more than a decade, this position offers a unique opportunity to work at the intersection of law, finance, and philanthropy. You will independently manage over 70 estate files, interpret legal documents such as wills and trusts, liaise with executors, trustees, and allied professionals, and ensure compliance with estate law, trust administration practices, and CRA regulations. You will also oversee the university’s portfolio of donor-funded life insurance policies, ensuring they remain in good standing.The ideal candidate brings a background in estate administration, whether as a trust officer, law clerk, or within a charitable environment, along with strong judgment, analytical skills, and emotional intelligence to navigate sensitive conversations with families and professionals alike.This is a unique chance to join a collaborative team within Alumni Affairs &amp; Development and contribute directly to advancing the University of Guelph’s mission. Your work will help deepen donor relationships, honor donor legacies, and support the university’s bold philanthropic ambitions.Your key responsibilities will include:&nbsp;<ul><li>Independent assessment and analysis of a variety of legal documents (e.g., wills, trusts, court filings) to identify issues, determine entitlement, and fulfill university requirements. </li><li>Liaise with estate executors, trustees, legal and financial professionals, and requires independent assessment and judgment at an experienced and advanced level.</li><li>Manage compliance and risk management of estates through specialized understanding of estate law, trust administration, and CRA guidelines to ensure compliance with legal and regulatory requirements and ensure that all estate gifts are fulfilled according to the donor’s intentions with professionalism, compassion, and accuracy.</li><li>Work collaboratively with a myriad of partners across campus, including the office of the AVP, Financial Services, university legal counsel, academic and administrative partners, and other department colleagues in colleges and portfolios across campus.</li><li>Manage the portfolio of university-owned, donor-funded life insurance policies. Review and interpret annual statements and ensure timely premium payments to keep policies in force. Proactively identify policies at risk and lead risk assessment audits with external experts.</li><li>Safeguard the University’s future philanthropic revenue and reputation through detailed estate oversight, industry-aligned best practices, and legal compliance.</li></ul>RequirementsThe university recognizes that no one individual will have the following skills/experience in equal&nbsp;measure, but the qualifications below will be used to assess the suitability of candidates throughout the process:<ul><li>An undergraduate degree.</li><li>Five years’ related experience with estate administration within a charity or as a Trust Officer, law clerk, or equivalent experience in related fields.</li><li>Law clerk diploma and/or MTI/STI designation is considered an asset.</li><li>Knowledge of estate law, trust administration, and CRA guidelines to ensure compliance with legal and regulatory requirements.</li><li>Emotional intelligence to navigate complex discussions with the grieving family.</li><li>Experience with Blackbaud CRM or other relational databases is an asset.</li><li>Excellent organizational skills.</li><li>Strong analytical/accounting skills and the ability to exercise sound judgment in dealing with complex issues.</li><li>Advanced interpersonal communication skills (verbal and written).</li><li>Excellent time management, prioritization, and organizational skills.</li><li>Ability to effectively handle multiple tasks and priorities with a great deal of accuracy.</li><li>Ability to adapt to changing processes and requirements.</li><li>Professional attitude, tact, and diplomacy.</li><li>Initiative and ability to handle competing demands and problem-solve in a short amount of time.</li><li>Proficiency with Microsoft Office Suite, including Microsoft Word and Excel.</li><li>Knowledge of institutional databases and good data management practices.</li><li>Experience in a fundraising environment is considered an asset.</li></ul>The university provides flexible work arrangement. This position is required to be fulfilled both remotely and on-campus (Guelph Campus)The University of Guelph (<a href="https://www.uoguelph.ca/" target="_blank">www.uoguelph.ca</a>) is one of Canada’s leading research-intensive comprehensive institutions, with a record of outstanding scholarship in the arts, humanities, social sciences, life sciences, physical and engineering sciences, agriculture, and veterinary sciences. This is your chance to join us in our endeavor to improve life.&nbsp;&nbsp;To view a detailed posting for the role of&nbsp;Manager Estate Administration,&nbsp;please go to our website at&nbsp;<a href="https://careers.uoguelph.ca/" target="_blank">https://careers.uoguelph.ca/</a>.&nbsp;&nbsp;At the University of Guelph, fostering a&nbsp;<a href="https://www.uoguelph.ca/diversity-human-rights/sites/uoguelph.ca.dhr/files/public/Inclusion%20Framework%20Endorsed%20April%202017.pdf" target="_blank">culture of inclusion</a> is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.&nbsp;&nbsp;

University of Guelph

Manager, Estate Administration

Position Type: Part-time&nbsp;&nbsp;Location: Toronto, Hybrid&nbsp;Pay Range: $28 - $30 per hour&nbsp;Hours of work: Approximately 30 hrs per week: Monday- Thursday&nbsp;&nbsp;Reporting to: Manager: Programs Manager&nbsp;Job Summary&nbsp;The Administrative Coordinator will support the Catalyst Project at the Black Opportunity Fund (BOF) by providing comprehensive administrative and project coordination assistance. Reporting to the Project Manager, this role will primarily work closely with project partners, the Communications and Public Relations Lead, and an external brand and communications agency to ensure effective coordination, documentation, and communication across all project activities.&nbsp; &nbsp;The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities in a dynamic, collaborative environment.&nbsp;&nbsp;Key Duties and Responsibilities&nbsp;<ul><li>Provide day-to-day administrative support to the Project Manager under the supervision of the Programs Manager and project team to ensure smooth coordination of activities and timely completion of deliverables. </li><li>Collect, organize, and maintain project data, documents, records, and partner information to support effective workflow and reporting. </li><li>Schedule and coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items. </li><li>Support communication flow between BOF team members and project partners, to ensure clarity and consistency of information. </li><li>Track project milestones, deliverables, and deadlines to assist with progress monitoring and reporting. </li><li>Assist in preparing project documentation and reports, presentations, and reports for internal and external stakeholders. </li><li>Coordinate logistics for events, workshops, and meetings related to the Project. </li><li>Liaise with the Communications &amp; PR Lead and external brand agency to support administrative needs related to project communications and outreach (no content creation required). </li><li>Handle general administrative duties and ad hoc tasks as assigned to support the efficient functioning of the project.&nbsp;</li></ul>&nbsp;Qualifications and Requirements&nbsp;<ul><li>Minimum 3 years of administrative or project coordination experience, ideally in a nonprofit or community-based setting. </li><li>Strong organizational and time-management skills, with the ability to manage multiple priorities effectively. </li><li>Excellent written and verbal communication skills. </li><li>Strong interpersonal skills and ability to collaborate with diverse stakeholders. </li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort working with digital collaboration tools (e.g., Teams, SharePoint, or Google Workspace). </li><li>Familiarity with project management tools (Monday, Asana, Trello etc.) </li><li>High attention to detail and a proactive, problem-solving approach. </li><li>Ability to work both independently and collaboratively in a fast-paced environment.&nbsp;</li></ul>&nbsp;Compensation&nbsp;The target hiring range for this position is $28 - $30 per hour, commensurate to experience. Placement in the pay range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.Benefits include&nbsp;<ul><li>Company Supplied Equipment (for remote work) - laptop, phone </li><li>Hybrid work arrangements </li><li>Opportunity to work for an organization whose mandate involves significant social impact&nbsp;&nbsp;</li></ul>Black Opportunity Fund is committed to fostering a collegial work culture grounded in diversity and inclusiveness. We strive to build a team that reflects the diversity of the community we work in and serve, so we encourage applications from traditionally marginalized groups such as Black, Indigenous, and racially visible persons, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.&nbsp;&nbsp; &nbsp;BOF welcomes and encourages applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process.To Apply&nbsp;Please email a copy of your resume and cover letter with the email subject line&nbsp;&nbsp;“Administrative Coordinator – BOF Catalyst Project” to: <a href="mailto:BOF_HR@blackopportunityfund.org" target="_blank">BOF_HR@blackopportunityfund.org</a>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Posted Date: October 31st, 2025&nbsp;Closing Date: November 14th, 2025&nbsp;We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department.&nbsp;&nbsp;____________________________________Intitulé du poste : Coordinateur(trice) administratif(tive) – Projet BOF CatalystTitre du poste : Temps partiel&nbsp;Lieu : Toronto, hybrideFourchette salariale : 28 à 30 $ de l'heureHoraires de travail : environ 30 heures par semaine, du lundi au jeudi&nbsp;Supérieur hiérarchique : Responsable des programmesSommaire du poste- Le/la coordinateur(trice) administratif(tive) soutiendra le projet Catalyst du Fonds de prospérité pour l’avancement des communautés noires (FPACN) en fournissant une assistance administrative et une coordination de projet complètes. Sous la responsabilité du ou de la chef de projet, la personne travaillera principalement en étroite collaboration avec les partenaires du projet, le responsable de la communication et des relations publiques et une agence de communication et de marque externe afin d'assurer une coordination, une documentation et une communication efficaces pour toutes les activités du projet.&nbsp;Le/la candidat/e idéal/e est très organisé(e), soucieux(se) du détail et capable de gérer plusieurs priorités dans un environnement dynamique et collaboratif.Principales tâches et responsabilités<ul><li>Fournir un soutien administratif quotidien au/à la chef de projet sous la supervision du/de la responsable des programmes et de l'équipe de projet afin d'assurer une coordination harmonieuse des activités et la réalisation des livrables dans les délais impartis.</li><li>Collecter, organiser et conserver les données, documents, dossiers et informations sur les partenaires du projet afin de faciliter le déroulement des tâches et l'établissement des rapports.</li><li>Planifier et coordonner les réunions internes et externes, notamment en préparant les ordres du jour, en rédigeant les procès-verbaux et en assurant le suivi des mesures à prendre.</li><li>Faciliter la communication entre les membres de l'équipe du FPACN et les partenaires du projet, afin de garantir la clarté et la cohérence des informations.</li><li>Assurer le suivi des étapes clés, des livrables et des échéances du projet afin de faciliter le suivi des progrès et l'établissement des rapports.</li><li>Contribuer à la préparation de la documentation et des rapports du projet, des présentations et des rapports destinés aux parties prenantes internes et externes.</li><li>Coordonner la logistique des événements, ateliers et réunions liés au projet.</li><li>Assurer la liaison avec le responsable de la communication et des relations publiques et l'agence de marque externe afin de répondre aux besoins administratifs liés à la communication et à la promotion du projet (aucune création de contenu requise).</li><li>Assurer les tâches administratives générales et les tâches ponctuelles qui vous sont assignées afin de contribuer au bon fonctionnement du projet.</li></ul>Qualifications et exigences<ul><li>Au moins 3 ans d'expérience dans l'administration ou la coordination de projets, idéalement dans un environnement à but non lucratif ou communautaire.</li><li>Solides compétences en matière d'organisation et de gestion du temps, avec la capacité de gérer efficacement plusieurs priorités.</li><li>Excellentes compétences en communication écrite et orale.</li><li>Solides compétences interpersonnelles et capacité à collaborer avec divers intervenants.</li><li>Maîtrise de la suite Microsoft Office (Word, Excel, PowerPoint, Outlook) et aisance dans l'utilisation des outils de collaboration numérique (par exemple, Teams, SharePoint ou Google Workspace).</li><li>Connaissance des outils de gestion de projet (Monday, Asana, Trello, etc.)</li><li>Grand souci du détail et approche proactive et orientée vers la résolution de problèmes.</li><li>Capacité à travailler de manière autonome et en collaboration dans un environnement dynamique.</li></ul>RémunérationLa fourchette salariale cible pour ce poste est comprise entre 28 et 30 $ de l'heure, en fonction de l'expérience. Le placement dans la fourchette salariale sera basé sur des facteurs tels que les conditions du marché, l'équité interne et l'expérience, les compétences et les qualifications du/de la candidat(e) en rapport avec le poste.Avantages<ul><li>Équipement fourni par l'entreprise (pour le travail à distance) : ordinateur portable, téléphone</li><li>Modalités de travail hybrides</li><li>Possibilité de travailler pour une organisation dont la mission a un impact social important</li></ul>Le FPACN s'engage à promouvoir une culture de travail collégiale fondée sur la diversité et l'inclusion. Nous nous efforçons de constituer une équipe qui reflète la diversité de la communauté dans laquelle nous travaillons et que nous servons. Nous encourageons donc les candidatures de personnes issues de groupes traditionnellement marginalisés, tels que les Noirs, les Autochtones et les personnes de race visible, les femmes, les personnes ayant une orientation sexuelle et/ou une identité de genre minoritaires, ainsi que tous les candidats qui contribueraient à la diversité de notre communauté.&nbsp; &nbsp;Le FPACN accueille et encourage les candidatures de personnes handicapées. Des aménagements sont disponibles sur demande pour les candidats participant à toutes les étapes du processus de sélection.Comment postulerVeuillez envoyer par courriel une copie de votre CV et de votre lettre de motivation en indiquant l'objet suivant dans l'objet du courriel&nbsp;:&nbsp;«&nbsp;Coordonnateur(trice) administratif(tive) – BOF Catalyst Project&nbsp;»&nbsp;:&nbsp;<a href="mailto:BOF_HR@blackopportunityfund.org" target="_blank">BOF_HR@blackopportunityfund.org</a>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Date de publication :&nbsp;31 octobre 2025Date limite pour postuler :&nbsp;14 novembre 2025Nous apprécions sincèrement toutes les candidatures et précisons que seuls les candidats sélectionnés pour un entretien seront contactés directement par le service chargé du recrutement.

Black Opportunity Fund

Administrative Coordinator – BOF Catalyst Project / Coordinateur(trice) administratif(tive) – Projet BOF Catalyst

Position Title:&nbsp;Transportation Office AssistantDepartment:&nbsp;TransportationReports To:&nbsp; Manager, TransportationProgram Description:Toronto Ride is a partnership of not-for-profit neighbourhood- based community support service agencies.&nbsp; These agencies provide non-emergency assisted transportation service to meet the needs of the frail elderly and adults with disabilities in Toronto.&nbsp; The goal of Toronto Ride is to help our clients continue to live independently in the community by providing transportation service to their health care appointments.Position Summary:The Office Volunteer is responsible for assisting in the smooth functioning of the Transportation Department.&nbsp; Their responsibilities centre on collecting ride requests, maintaining organized notes and communicating the information in a clear and efficient way to the ride schedulers.Health and Safety&nbsp;Volunteer is required to follow agency's Health and Safety Protocols included: mandatory mask wearing, hand hygiene, physical distancing and health screeningTraining:<ul><li>Participate in an orientation session with the Human Resources &amp; Volunteer Department and Transportation Supervisor</li><li>Receive regular supervision from the Transportation Supervisor</li></ul>Service Responsibilities:<ul><li>Answering incoming calls, taking messages, and ride requests from clients</li><li>Checking transportation voicemails and returning messages left on the answering machine</li><li>Inputting client information into our computer program</li><li>Making confirmation calls to let clients know the pickup times for their scheduled rides</li><li>Asking health screener questions to clients</li><li>Other duties as assigned</li></ul>Time, Commitment:<ul><li>Weekly Thursdays from 1:00 p.m. to 4:00 p.m.</li><li>Weekly Fridays from 1:00 p.m. to 4:00 p.m.</li><li>Applicants should consider a 4-month commitment</li></ul>Organizational Responsibilities:<ul><li>Represents SPRINT Senior Care and partner agencies positively and professionally in the community.</li><li>Accounts to the Transportation Supervisor for role responsibilities.</li><li>Adheres to and participates in all SPRINT Senior Care system requirements.</li><li>Maintains accurate and complete documentation as required.</li><li>Participates positively and contributes to the positive image of SPRINT Senior Care in the community.</li></ul>Success Measures:<ul><li>Clients pleased with service</li><li>Satisfaction from the volunteer&nbsp;</li></ul>Benefits and Challenges:<ul><li>Helping seniors in the community</li><li>Volunteer recognition</li><li>Multi-tasking and problem-solving challenges</li></ul>Qualifications:<ul><li>Satisfactory Police Records Check</li><li>Efficiency with computer and learn new software quickly&nbsp;</li><li>Reliable, flexible, and able to deal with a multi-line phone</li><li>Highly attention to detail</li><li>Good interpersonal skills</li><li>Maintain client confidentiality</li><li>Experience working in an office setting</li></ul>

101 Administrative / Clerical Support Jobs