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Canadian Pride Historical Society 
 


VER-03-2021 1 


 

Volunteer Title: Historical Data and Storytelling 
Team Lead 

Position Class: Team Lead 

Reports To: Vice-President, Research and 
Education 

Term: N/A 

Volunteer Job Description 

Position Summary &amp; Job Purpose: 

The Historical Data and Storytelling Team Lead is responsible for overseeing historical data management and 
storytelling initiatives within the Canadian Pride Historical Society. This role includes supervising key team 
members, managing data systems, supporting oral history projects, and ensuring ethical and inclusive practices in 
all historical documentation efforts. This role requires a time commitment of approximately 8-10 hours per 
month, with a flexible schedule. 


Duties &amp; Responsibilities 

• Supervise and support the Data Entry Coordinator and Sr. Oral History Coordinator in their respective 
roles. 

• Manage and oversee the Pride Information Management System (PIMS) to ensure accurate and secure 
data collection, storage, and retrieval. 

• Support the Sr. Oral History Coordinator in planning, conducting, and archiving oral history projects, 
including interviews and historical documentation. 

• Facilitate collaboration with community organizations and stakeholders to enhance storytelling 
initiatives and promote inclusivity. 

• Ensure ethical practices, confidentiality, and diversity are upheld in all aspects of data management and 
oral history processes. 

Qualifications: 

• Experience in historical research, data management, or storytelling initiatives. 

• Familiarity with oral history methodologies and best practices. 

• Strong organizational, leadership, and project management skills. 

• Ability to work collaboratively with diverse communities and stakeholders. 

• Commitment to ethical historical documentation and inclusive storytelling practices. 


We are committed to ensuring our Board of Directors and supporting volunteer base are made up of a diverse 
group of individuals. We encourage the following groups to get involved with the CPHS: 

• Trans Identified 

• Non-Binary Identified 

• Female Identified 

• BIPOC 

• Person with a Disability 

• People aged 40+ 

• French-speaking or other languages spoken besides English 


For more information on the CPHS please visit our website at <a href="http://www.cphs.ca" target="_blank">www.cphs.ca</a>. 

Interested applicants can apply at <a href="mailto:HR@cphs.ca" target="_blank">HR@cphs.ca</a> 
 

We thank you for your interest and will contact you if you are selected for an interview. 



<a href="http://www.cphs.ca/" target="_blank">http://www.cphs.ca/</a>
<a href="mailto:HR@cphs.ca" target="_blank">mailto:HR@cphs.ca</a>


Canadian Pride Historical Society 
 


VER-03-2021 2 


 

Titre du bénévole : Chef d’équipe de la gestion des 
données historiques et de la narration 

Classe de 
poste : 

Chef d’équipe 

Supérieur 
hiérarchique: 

Vice-président(e), Recherche et 
Éducation 

Durée du 
contrat: 

N/A 

Description du poste de bénévole 

Résumé du poste et objectif du poste : 

Le ou la Chef d’équipe de la gestion des données historiques et de la narration est responsable de la gestion des 
données historiques et des initiatives de narration au sein de la Société Historique de la Fierté Canadienne. Ce 
rôle comprend la supervision des membres clés de l’équipe, la gestion des systèmes de données, le soutien aux 
projets d’histoire orale et la garantie de pratiques éthiques et inclusives dans la documentation historique. Ce 
rôle nécessite un engagement de temps d’environ 8 à 10 heures par mois, avec un horaire flexible. 

Tâches et responsabilités : 

• Superviser et soutenir le Coordinateur de saisie de données et le Coordonnateur principal de l’histoire 
orale dans leurs rôles respectifs. 

• Gérer et superviser le Système de gestion de l’information sur la Fierté (PIMS) pour assurer une collecte, 
un stockage et une récupération des données précis et sécurisés. 

• Soutenir le Coordonnateur principal de l’histoire orale dans la planification, la réalisation et l’archivage 
des projets d’histoire orale, y compris les entrevues et la documentation historique. 

• Faciliter la collaboration avec les organisations communautaires et les parties prenantes afin de 
renforcer les initiatives de narration et de promouvoir l’inclusivité. 

• Garantir des pratiques éthiques, la confidentialité et la diversité dans tous les aspects de la gestion des 
données et des processus d’histoire orale. 

Qualités : 

• Expérience en recherche historique, gestion de données ou initiatives de narration. 

• Connaissance des méthodes et meilleures pratiques en histoire orale. 

• Compétences solides en organisation, leadership et gestion de projet. 

• Capacité à travailler en collaboration avec diverses communautés et parties prenantes. 

• Engagement envers une documentation historique éthique et des pratiques inclusives. 

Nous nous engageons à faire en sorte que notre conseil d'administration et notre base de bénévoles soient 
composés d'un groupe diversifié de personnes. Nous encourageons les groupes suivants à s'impliquer auprès de 
la SHFC : 

• Trans Identifié 

• Identifié(e)non binaire 

• Femme identifiée 

• PANDC 

• Personnes handicapées 

• Personnes âgées de 40 ans et plus 

• Personnes qui parlent le français ou autres langues que l'anglais 

 
Pour de plus amples renseignements sur le SSPC, veuillez visiter notre site Web à <a href="http://www.cphs.ca" target="_blank">www.cphs.ca</a>. 
Les candidats/candidates intéressés(es) peuvent postuler à <a href="mailto:HR@cphs.ca" target="_blank">HR@cphs.ca</a> 


Nous vous remercions de votre intérêt et vous contacterons si vous êtes sélectionné(e) pour un entretien. 



<a href="mailto:HR@cphs.ca" target="_blank">mailto:HR@cphs.ca</a>

Canadian Pride Historical Society

Historical Data and Storytelling Team Lead

Find the <a href="https://thevantagepoint.sharepoint.com/:b:/s/vpteam/IQA-_QrZhtjsT6Mj4yBRshqfARrK7GNvtqDzsqVaX08iWGc?e=K67xJZ" target="_blank">full description as a PDF here</a>.About Vantage Point&nbsp;Vantage Point is a BC non-profit that serves other BC non-profits. We promote connected communities by nurturing a strong non-profit sector. We achieve this by delivering high-quality training, resources, and advocacy that builds connection, creativity, and impact in the sector.&nbsp; Vantage Point’s office is located on the traditional and ancestral lands of the xʷməθkʷəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ (Tsleil-Waututh) peoples and our work spans throughout the province across the lands of over 200 distinct Indigenous communities.&nbsp;&nbsp;Vantage Point provides high quality, practical education, facilitation, and consulting support to BC’s non-profit sector as well as programs that support sector success through convening, facilitation, and advocacy.&nbsp; &nbsp;Vantage Point plays an important role in lifting and amplifying the strengths of this dynamic, resilient, and innovative sector. By identifying the sector’s strengths and challenges through research, and engaging in collaborations and government relations, Vantage Point has emerged as a relevant voice for the sector in recent years.&nbsp;Read more about who we are and what we do <a href="https://thevantagepoint.ca/about/our-mission-and-story/" target="_blank">on our website</a>.&nbsp;Commitment to EDI (Equity, Diversity, and Inclusion) &nbsp;Vantage Point is committed to creating a diverse and inclusive team and providing equitable opportunities in our recruitment processes. Individuals with life experience and knowledge of promising practices in EDI are encouraged to apply. Vantage Point is particularly interested in considering applications from Indigenous, Black, 2SLGBTQIA+ communities, people with disabilities, or people from equity-deserving communities to reflect the sector we serve and our collective communities. &nbsp;Find the <a href="https://thevantagepoint.sharepoint.com/:b:/s/vpteam/IQA-_QrZhtjsT6Mj4yBRshqfARrK7GNvtqDzsqVaX08iWGc?e=K67xJZ" target="_blank">full description as a PDF here</a>.Role Summary &nbsp;As a member of the Education &amp; Consulting team, the Training and Consulting Program Coordinator is responsible for supporting long-term, trusting relationships with our custom training and consulting clients and Knowledge Philanthropists (KP). As Training and Consulting Program Coordinator, you will provide detail-oriented administration and coordination for standard and custom training, strategic planning, and all other consulting engagements to ensure effective communications and service delivery. The role focuses on coordinating support to clients at all stages of their engagement in training and consulting services, from initial enquiries to evaluation processes after each engagement.    &nbsp;Role Responsibilities&nbsp;Client Engagement &amp; Communications &nbsp;Be the first point of contact with clients for training, strategic planning, and consulting engagements and make appropriate referrals for scoping discussions with Client Leads (e.g., Organizational Consultants, Director of Education &amp; Consulting, and Associate Executive Director). &nbsp;Effectively communicate the range of Vantage Point learning opportunities and training and consulting services to current and future clients through email and phone communication.&nbsp;&nbsp;With Client Leads, ensure timely and successful delivery of our services according to client needs, objectives, and learning outcomes, through all stages of client engagement from prospective leads to follow up. &nbsp;As needed, support the Volunteer Engagement Coordinator and Education Program Lead, providing administrative support related to client deliverables, facilitator onboarding and engagement, and material preparation through the delivery process. &nbsp;Produce visually clear, professional final products for clients, including the design of strategic plan summaries, in support of Client Leads.&nbsp;&nbsp;Share information from our Referral List and other known sector supports, related to client requests where Vantage Point does not have the relevant capacity or expertise. Work with the Administrative Coordinator on regular updates to the Referral List.  &nbsp;Administration &nbsp;With direction from Client Leads, draft proposals and help to finalize for client review, acceptance and/or signing.  &nbsp;Set up and coordinate all Salesforce (SF) records and folders related to client engagements, including setting up accounts, contacts, client folders, survey links and opportunities to effectively track delivery processes, using Salesforce, Slack, and SharePoint.&nbsp;Generate and administer all client and opportunity contracts and send for signing, following up on receipt and alerting relevant staff when complete.&nbsp;Support the Administrative Coordinator and Director of Operations &amp; Communications in accurate monthly invoicing process and annual data evaluation collection process.  &nbsp;Develop and maintain post engagement follow up process in partnership with Client Leads for all custom/standard training, Lifecycles Assessments, and strategic planning engagements. Support tracking and summarizing evaluation responses and sharing with relevant team members. &nbsp;Support identification of and response to relevant Requests for Proposals, including utilizing the RFP Screening matrix, to support Client Leads to prioritize RFPs. &nbsp;Other Responsibilities &nbsp;Contribute to team planning and activities.&nbsp;Provide key coordination supports for our annual BC Non-Profit Leadership Conference. &nbsp;Engage in ongoing team learning and actions in strengthening our equity, diversity, and inclusion practices and approaches. &nbsp;Lead ad hoc internal capacity development projects, with a focus on those that support business development and more efficient and effective services. &nbsp;Engage in ongoing team learning and actions in strengthening our equity, diversity, and inclusion practices and approaches&nbsp;Role Qualifications and Competencies &nbsp;To excel in the Training and Consulting Program Coordinator role:  &nbsp;<ul><li>2+ years’ experience in a customer service/client development role.   </li><li>Bachelor’s degree in a relevant field or equivalent experience.  </li><li>Strong relationship-building and relationship-management skills, particularly the ability to listen carefully and ask in-depth coach approach questions to get to the heart of a matter.  </li><li>Proven active listening skills; enjoys supporting people and their organizations to overcome challenges.  </li><li>Self-starter and high capacity to work independently and with exceptional attention to detail.  </li><li>A highly collaborative work ethic and excellent teamwork skills.  </li><li>Aptitude for technology, including Salesforce CRM, SurveyMonkey, Canva  and Microsoft Office Suite (i.e., Outlook, Word, Excel, PowerPoint).   </li><li>Well-organized with strong time-management skills </li><li>A highly collaborative work ethic and excellent teamwork skills </li><li>Experience with the non-profit environment, as employee, consultant or volunteer </li><li>Personal commitment to ongoing learning and delivering work with excellence · Commitment to Vantage Point’s vision and mission identified <a href="https://thevantagepoint.ca/about/our-mission-and-story/" target="_blank">on our website.</a>&nbsp;</li></ul>Alignment with Vantage Point’s organizational values of:&nbsp;<ul><li>Collective Learning: Creating inclusive spaces to gather information from diverse perspectives and emphasize the importance of learning together as a team </li><li>Relational Partnerships: This is a way of collaborating with others in a deep and meaningful manner that is grounded in building authentic, reciprocal, and transparent relationships </li><li>Equity: Challenging systemic imbalances and addressing power dynamics </li><li>Knowledge Connection: Sharing knowledge, connecting individuals with expertise, and promoting a culture of learning </li><li>Responsive Service: Adaptable, listening to sector needs, and adjusting services accordingly. It’s seen as a way of being agile and flexible in supporting non-profit organizations </li><li>Creativity: A way of thinking outside the box and finding innovative solutions&nbsp;</li></ul>Reports to:&nbsp;Director of Education &amp; Consulting  &nbsp;Works With:  &nbsp;<ul><li>Associate Executive Director  </li><li>Organizational Consultants  </li><li>Education Program Lead  </li><li>Volunteer Engagement Coordinator  </li><li>Knowledge Philanthropists  </li><li>Director of Operations &amp; Communications  </li><li>VP Associates  </li><li>CEO &nbsp;</li></ul>Role Compensation and Requirements&nbsp;This is a temporary, 4 day a week (28 hours per week) position to cover a leave term. The term is expected to conclude on December 31, 2026, with the possibility of extension subject to organizational needs. The hourly rate is based on an annual salary in the range of $54,043-$60,047 (job range C) and the expected hiring range for the position is $54,000-$57,000. All job ranges can be found <a href="https://thevantagepoint.sharepoint.com/:b:/s/vpteam/IQCnJZI9zZomT5RDZy6N-1RgAUXydHT0k5fphxMBNZ1Vo8E?e=aNy2jq" target="_blank">here</a>.&nbsp;This position is entitled to 2 weeks’ vacation per year, prorated for 28 hours per week, and includes a paid one-week office closure in late December. This position may be eligible to enroll in Vantage Point’s extended health and dental benefits upon successful completion of a probationary period.&nbsp;&nbsp;Vantage Point’s office is 2 blocks from the Burrard Street Skytrain Station, and the Training and Consulting Program Coordinator will work on a hybrid work schedule with in-office requirements 2 days per week.&nbsp;&nbsp;Application Process&nbsp;If you think this role looks like a great fit for you, we encourage you to apply even if you do not meet 100% of the qualifications.&nbsp;&nbsp;Applications (resume and cover letter) can be submitted as PDF format (as one document) via Charity Village by 5:00pm on Wednesday, Feb 4, 2026. Please use the format of "Training and Consulting Program Coordinator - LastName FirstName" in the file name. Incomplete and late applications will not be accepted.  &nbsp;For any questions or accommodation requests, please feel free to reach out to <a href="mailto:info@thevantagepoint.ca" target="_blank">info@thevantagepoint.ca</a> and we will try our best to honour your requests during the application and interview process. &nbsp;Find the <a href="https://thevantagepoint.sharepoint.com/:b:/s/vpteam/IQA-_QrZhtjsT6Mj4yBRshqfARrK7GNvtqDzsqVaX08iWGc?e=K67xJZ" target="_blank">full description as a PDF here</a>.

Vantage Point

Training and Consulting Program Coordinator (Temporary Leave)

Stars for Second Chances is a large-scale special event supporting Second Chance Sanctuary (SCS), taking place May 23–24, 2026 at Country Heritage Park in Milton, Ontario, with setup on May 22 and teardown on May 25.We are seeking enthusiastic and reliable volunteers to support all areas of event operations, including guest and VIP services, event logistics, stage and technical assistance, merchandising, food and beverage support, and setup/teardown. Volunteers may also have the opportunity to assist with online preparation tasks prior to the event.This opportunity is ideal for individuals looking to gain hands-on experience in event coordination, nonprofit operations, customer service, and teamwork while contributing to a meaningful cause. Volunteers will work in a fast-paced, professional environment and receive role-specific guidance and training.Roles are available for in-person event days as well as online support leading up to the event, with flexible shift options.

Second Chance Sanctuary

Event Volunteer – Stars for Second Chances (May 2026, Milton ON)

About Food Banks CanadaAt Food Banks Canada, our commitment stretches across the nation, tirelessly supporting and enhancing the work of over 5,500 food banks and community organizations. We invest in, advocate for, and bolster their critical efforts. Through diligent research, we delve into the root causes of food insecurity, devising actionable solutions informed by our findings as we work to create a Canada where no one goes hungry.In 2024, Waterstone Human Capital recognized our workplace for embodying one of Canada’s Most Admired™ Corporate Cultures of the year. This distinction highlights best-in-class Canadian organizations with cultures that have helped them enhance performance. For us, performance means advancing our mission and achieving organizational goals collaboratively with a team that is happy, healthy and engaged.Our efforts and impact are expanding, and we're opening doors for passionate, teamwork-driven professionals in search of a career that's both meaningful and captivating. Bilingualism (English/French) is an asset for all our roles at Food Banks Canada as we support Canadians across the country.About the RoleThe Development Coordinator, Stewardship &amp; Recognition provides exceptional organizational support in the areas of corporate partnership development, fund development, foodraising, and philanthropic gifts. The Development Coordinator, Stewardship &amp; Recognition coordinates and supports activities to ensure successful implementation of Food Banks Canada’s mandate. These activities include (but are not limited to) impact reporting, coordination of recognition assets and partner contract deliverables, and communication to donor groups including other donor stewardship activities. This position maintains a positive image of Food Banks Canada with its network, stakeholders, and the public.What You Will Be Doing<ul><li>Support donor stewardship activities, including thank you letters, stewardship impact reports, and liaising with internal departments to deliver on various contractual donor recognition elements, including, but not limited to social media, ads, blogs, press releases, scripts, and videos</li><li>Support the development of donor recognition assets and the execution of activities, including, but not limited to, the annual report, partner and program impact reports, conference events, and website</li><li>Support the Development team with ad-hoc asset requests for partner campaigns</li><li>Assist the partnership leads with the coordination and collection of required materials (logos, stories, images, video, swag, etc.) from both internal and external stakeholders</li><li>Liaise with internal teams and external vendors to facilitate the development and execution of partner-specific digital assets, including videos</li><li>Maintain Food Bank Canada’s corporate partner asset library</li><li>Support donor stewardship by drafting and deploying communications, and other coordinating duties (including list management)</li><li>Work to enhance and update assets required to maximize and renew partnerships and sponsorships, as planned for and directed by the Manager, Stewardship &amp; Recognition</li><li>Assist with tracking and identifying partner milestones and executing stewardship and recognition program plans and awards</li><li>Update mailing lists and databases based on direction and information provided by account leads</li><li>Support the Development team requests as assigned (requests might include development of correspondence, finalizing letters, pulling together meeting packages, volunteer opportunities, external meeting logistics, and clerical)</li><li>Other duties as assigned</li></ul>What You Will Need<ul><li>Completion of a post-secondary college diploma program or equivalent in fundraising management (preferred), public relations or communications</li><li>Minimum 2 years’ professional experience in development/fundraising for a not for profit or charitable organization or marketing support position</li><li>Experience with developing content with the purpose of engaging/stewarding external stakeholders</li><li>Project management/coordination experience</li><li>Strong technical skills: learn / understand CMS (content management system) databases, e-mail programs (MailChimp), fundraising platforms (AKA Raisin), Microsoft Excel, ability to learn other web-based systems (e.g. analytical tools such as Google analytics and email analytics)</li><li>Knowledge of Adobe programs such as InDesign and Illustrator is an asset</li><li>Experience with managing donor relationships, activations, and the donor cycle</li><li>Experience working with social media, including engagement with online communities</li><li>Bilingualism (English/French) is an asset</li></ul>Working Conditions<ul><li>Full-time, Monday-Friday, with occasional evening and weekend work</li><li>The position is home-based and can be located anywhere in Canada</li><li>Occasional travel within Canada may be required</li></ul>Application Information:If this opportunity to work with an exciting, growing, national non-profit appeals to you, <a href="https://engagedhr.teamtailor.com/jobs/7091792-development-coordinator-stewardship-recognition?promotion=1801656-trackable-share-link-linkedin" target="_blank">please apply with your cover letter and resume</a>. Additional information on this role can be found in the <a href="https://engagedhr.com/wp-content/uploads/2026/01/Job-Description-Development-Coordinator-Stewardship-Recognition-Final.pdf" target="_blank">full job description</a>.This posting will remain open until noon PST Wednesday, February 4th, 2026.We look forward to hearing from and connecting with you!Food Banks Canada believes that diversity is the cornerstone of excellence within our team and mirrors the community we serve. We warmly invite candidates of all genders, ethnicities, cultural backgrounds, sexual orientations, and abilities to apply. Committed to an accessible recruitment journey, Food Banks Canada ensures a barrier-free experience. Should you be approached for a job opportunity, please reach out to <a href="mailto:daniel@engagedhr.com" target="_blank">daniel@engagedhr.com</a> if you require accommodations.We thank all those who apply but only those applicants who are selected for an interview will be contacted.Our recruitment process relies on human review. We do not use artificial intelligence (AI) tools to screen, select, or assess candidates.

Food Banks Canada

Development Coordinator, Stewardship & Recognition

COMMUNITY&nbsp;LEGAL&nbsp;SERVICES&nbsp;OF&nbsp;OTTAWABILINGUAL&nbsp;RECEPTION&nbsp;AND&nbsp;CASEWORK&nbsp;SUPPORT ASSISTANTCommunity&nbsp;Legal&nbsp;Services of&nbsp;Ottawa&nbsp;/&nbsp;Services&nbsp;juridiques&nbsp;communautaires d’Ottawa&nbsp;is&nbsp;a&nbsp;community legal clinic, funded by Legal Aid Ontario. We provide legal services for the low-income residents of Ottawa, as well as community development, law reform, legal education and outreach initiatives.We&nbsp;are&nbsp;seeking a Bilingual&nbsp;Reception&nbsp;and&nbsp;Casework&nbsp;Support Assistant&nbsp;for&nbsp;a 12-month part-time contract (14 hours/week), with possibility of extension.Responsibilities<ul><li>Front desk duties including answering and routing calls, making initial client contact, creating intakes, providing appropriate referrals, providing basic information regarding clinic services, and punctually opening the office for business each day</li><li>Provide general administrative support to caseworkers including faxing, photocopying, filing, correspondence, document drafting, scheduling meetings, interpretation requests, and managing incoming documents</li><li>Accurately record client intake details and referrals in clinic client management system </li><li>Other duties as assigned</li></ul>Qualifications<ul><li>Capacity&nbsp;to&nbsp;work&nbsp;in&nbsp;French&nbsp;is&nbsp;required</li><li>Amazing client service skills and professionalism</li><li>Experience working in an office environment</li><li>Strong&nbsp;oral&nbsp;and&nbsp;written communication&nbsp;skills</li><li>Experience&nbsp;in&nbsp;responding&nbsp;sensitively&nbsp;to&nbsp;vulnerable&nbsp;clients’ needs</li><li>Ability&nbsp;to&nbsp;efficiently&nbsp;multi-task&nbsp;and&nbsp;meet&nbsp;deadlines&nbsp;in&nbsp;a&nbsp;fast-paced&nbsp;environment</li><li>Proven&nbsp;ability to&nbsp;work&nbsp;in&nbsp;a&nbsp;team&nbsp;environment</li><li>Strong&nbsp;computer skills and familiarity with Microsoft Office and Adobe </li><li>Ability&nbsp;to&nbsp;work&nbsp;independently&nbsp;and&nbsp;show&nbsp;initiative&nbsp;with&nbsp;minimal&nbsp;supervision</li><li>Ability to innovate, learn, and adapt to new tasks, policies, and procedures</li><li>Experience working for a community legal clinic or other non-profit organization is an asset</li></ul>Application&nbsp;Deadline:&nbsp;Friday, February 6 at&nbsp;5:00 p.m.The&nbsp;salary&nbsp;for&nbsp;this&nbsp;position is&nbsp;$20/hour. The successful candidate must be available to work a full day on Fridays from 8:30 am to 4:30 pm.Please send a&nbsp;cover letter and resume by&nbsp;email to&nbsp;<a href="mailto:opportunity@clso.clcj.ca" target="_blank">opportunity@clso.clcj.ca</a>.We&nbsp;welcome&nbsp;applications&nbsp;from&nbsp;Indigenous&nbsp;peoples, racialized&nbsp;people,&nbsp;people&nbsp;living with&nbsp;disabilities&nbsp;and other historically disadvantaged groups. We are committed to equity, diversity and inclusion. We will provide accommodation during the hiring process upon request. We&nbsp;thank&nbsp;all&nbsp;applicants&nbsp;but&nbsp;we&nbsp;will&nbsp;only&nbsp;contactcandidates&nbsp;selected&nbsp;for&nbsp;an&nbsp;interview.&nbsp;SERVICES&nbsp;JURIDIQUES&nbsp;COMMUNAUTAIRES&nbsp;D’OTTAWAASSISTANT·E&nbsp;BILINGUE&nbsp;À&nbsp;L’ACCUEIL&nbsp;ET&nbsp;À&nbsp;LA&nbsp;GESTION&nbsp;DES&nbsp;DOSSIERS&nbsp;JURIDIQUESServices&nbsp;juridiques&nbsp;communautaires&nbsp;d’Ottawa&nbsp;est&nbsp;une&nbsp;clinique&nbsp;juridique&nbsp;communautaire&nbsp;financée&nbsp;par&nbsp;Aide&nbsp;juridique Ontario. Nous offrons des services juridiques aux résidents à faible revenu d'Ottawa, ainsi que des initiatives de développement communautaire, de réforme du droit, d'éducation juridique et de sensibilisation.Nous&nbsp;recherchons un·e&nbsp;assistant·e&nbsp;à&nbsp;l’accueil&nbsp;et&nbsp;de&nbsp;soutienà la&nbsp;gestion&nbsp;des&nbsp;dossiers&nbsp;juridiques bilingue&nbsp;pour&nbsp;un contrat de 12 mois à temps partiel (14 heures/semaine), avec possibilité de prolongation.Responsabilités<ul><li>Tâches de réception, incluant répondre et acheminer les appels, établir le premier contact avec les clients, créer des rendez-vous, fournir des références appropriées, fournir des informations de base concernant les services de la clinique et ouverture ponctuelle du bureau chaque jour.</li><li>Fournir un soutien administratif général pour les membres du personnel de la clinique juridique, y compris envoyer des télécopies, faire des photocopies et du classement, gérer les correspondances, rédiger des documents, planifier des réunions, effectuer des demandes d'interprétation et gérer des documents.</li><li>Enregistrer avec précision les détails des rendez-vous et des références effectués dans le système de gestion des clients de la clinique.</li><li>Toutes autres tâches connexes</li></ul>Qualifications<ul><li>La capacité de travailler en français est requise</li><li>Compétences et professionnalisme remarquables en matière de service à la clientèle</li><li>Expérience de travail dans un environnement de bureau </li><li>Solides compétences en communication orale et écrite</li><li>Expérience&nbsp;à&nbsp;répondre&nbsp;avec&nbsp;sensibilité&nbsp;aux&nbsp;besoins&nbsp;des&nbsp;clients&nbsp;vulnérables</li><li>Capacité à effectuer plusieurs tâches efficacement dans un environnement au rythme rapide</li><li>Capacité avérée à travailler en équipe</li><li>Solides compétences informatiques et familiarité avec Microsoft Office et Adobe</li><li>Capacité à travailler avec un minimum de supervision et à faire preuve d'initiative </li><li>Capacité à innover, à apprendre et à s'adapter à de nouvelles tâches, politiques et procédures</li><li>Expérience dans une clinique juridique ou un organisme à but non lucratif est un atout</li></ul>Date limite pour postuler :&nbsp;vendredi le&nbsp;6 février&nbsp;à&nbsp;17&nbsp;hLe salaire pour ce poste est de 20 $ l'heure. La personne retenue doit être disponible pour travailler une journée complète le vendredi, de 8 h 30 à 16 h 30.Veuillez envoyer une lettre de motivation et un CV par courriel à&nbsp;<a href="mailto:opportunity@clso.clcj.ca" target="_blank">opportunity@clso.clcj.ca</a>.Nous accueillons les candidatures des peuples autochtones, des personnes racialisées, des personnes ayant un handicap et d'autres groupes historiquement défavorisés. Nous nous engageons en&nbsp;faveur&nbsp;de&nbsp;l'équité,&nbsp;de&nbsp;la&nbsp;diversité et de l'inclusion. Nous fournirons des mesures d’adaptations pendant le processus d'embauche sur demande.Nous&nbsp;remercions&nbsp;tous&nbsp;les&nbsp;candidats&nbsp;mais&nbsp;nous&nbsp;ne&nbsp;contacterons&nbsp;que&nbsp;les&nbsp;candidats sélectionnés&nbsp;pour&nbsp;une&nbsp;entrevue.

Community Legal Services of Ottawa | Services juridiques communataires d'Ottawa

BILINGUAL RECEPTION AND CASEWORK SUPPORT ASSISTANT (PART-TIME) / ASSISTANT·E BILINGUE À L’ACCUEIL ET À LA GESTION DES DOSSIERS JURIDIQUES (TEMPS PARTIEL)

COMMUNITY&nbsp;LEGAL&nbsp;SERVICES OF&nbsp;OTTAWABILINGUAL&nbsp;RECEPTION&nbsp;AND&nbsp;CASEWORK&nbsp;SUPPORTASSISTANTCommunity&nbsp;Legal&nbsp;Servicesof&nbsp;Ottawa&nbsp;/&nbsp;Services&nbsp;juridiques&nbsp;communautaires d’Ottawa&nbsp;is&nbsp;a&nbsp;community legal clinic, funded by Legal Aid Ontario. We provide legal services for the low-income residents of Ottawa, as well as community development, law reform, legal education and outreach initiatives.We&nbsp;are&nbsp;seeking&nbsp;a Bilingual&nbsp;Reception&nbsp;and&nbsp;Casework&nbsp;SupportAssistant&nbsp;for&nbsp;a one-year contract with the possibility of becoming a permanent positionResponsibilities<ul><li>Front desk duties including answering and routing calls, making initial client contact, creating intakes, providing appropriate referrals, providing basic information regarding clinic services, and punctually opening the office for business each day</li><li>Provide general administrative support to caseworkers including faxing, photocopying, filing, correspondence, document drafting, scheduling meetings, interpretation requests, and managing incoming documents</li><li>Accurately record client intake details and referrals in clinic client management system </li><li>Other duties as assigned</li></ul>Qualifications<ul><li>Capacity&nbsp;to&nbsp;work&nbsp;in&nbsp;French&nbsp;is&nbsp;required</li><li>Amazing client service skills and professionalism</li><li>Experience working in an office environment</li><li>Strong&nbsp;oral&nbsp;and&nbsp;writtencommunication&nbsp;skills</li><li>Experience&nbsp;in&nbsp;responding&nbsp;sensitively&nbsp;to&nbsp;vulnerable&nbsp;clients’needs</li><li>Ability&nbsp;to&nbsp;efficiently&nbsp;multi-task&nbsp;and&nbsp;meet&nbsp;deadlines&nbsp;in&nbsp;a&nbsp;fast-paced&nbsp;environment</li><li>Proven&nbsp;abilityto&nbsp;work&nbsp;in&nbsp;a&nbsp;team&nbsp;environment</li><li>Strong&nbsp;computerskills and familiarity with Microsoft Office and Adobe </li><li>Ability&nbsp;to&nbsp;work&nbsp;independently&nbsp;and&nbsp;show&nbsp;initiative&nbsp;with&nbsp;minimal&nbsp;supervision</li><li>Ability to innovate, learn, and adapt to new tasks, policies, and procedures</li><li>Experience working for a community legal clinic or other non-profit organization is an asset</li></ul>Application&nbsp;Deadline:&nbsp;Friday,January 30&nbsp;at&nbsp;5:00 p.m.The&nbsp;annual&nbsp;salary range&nbsp;for&nbsp;this&nbsp;position&nbsp;is&nbsp;$40,000&nbsp;–&nbsp;$50,000Please send a&nbsp;cover letter and resume by&nbsp;email to&nbsp;<a href="mailto:opportunity@clso.clcj.ca" target="_blank">opportunity@clso.clcj.ca</a>.We&nbsp;welcome&nbsp;applications&nbsp;from&nbsp;Indigenous&nbsp;peoples, racialized&nbsp;people,&nbsp;people&nbsp;livingwith&nbsp;disabilities&nbsp;and other historically disadvantaged groups. We are committed to equity, diversity and inclusion. We will provide accommodation during the hiring process upon request.We&nbsp;thank&nbsp;all&nbsp;applicants&nbsp;but&nbsp;we&nbsp;will&nbsp;only&nbsp;contactcandidates&nbsp;selected&nbsp;for&nbsp;an&nbsp;interview.&nbsp;SERVICES&nbsp;JURIDIQUES&nbsp;COMMUNAUTAIRES&nbsp;D’OTTAWAASSISTANT·E&nbsp;BILINGUEÀ&nbsp;L’ACCUEIL&nbsp;ET&nbsp;À&nbsp;LA&nbsp;GESTION&nbsp;DES&nbsp;DOSSIERS&nbsp;JURIDIQUESServices&nbsp;juridiques&nbsp;communautaires&nbsp;d’Ottawa&nbsp;est&nbsp;une&nbsp;cliniquejuridique&nbsp;communautaire&nbsp;financéepar&nbsp;Aide&nbsp;juridique Ontario. Nous offrons des services juridiques aux résidents à faible revenu d'Ottawa, ainsi que des initiatives de développement communautaire, de réforme du droit, d'éducation juridique et de sensibilisation.Nous&nbsp;recherchons un·e&nbsp;assistant·e&nbsp;à&nbsp;l’accueilet&nbsp;à la&nbsp;gestion des&nbsp;dossiers&nbsp;juridiques bilingue&nbsp;pour&nbsp;un contrat de 12 mois pouvant mener à un&nbsp;poste permanent.Responsabilités<ul><li>Tâches de réception, incluant répondre et acheminer les appels, établir le premier contact avec les clients, créer des rendez-vous, fournir des références appropriées, fournir des informations de base concernant les services de la clinique et ouverture ponctuelle du bureau chaque jour.</li><li>Fournir un soutien administratif général pour les membres du personnel de la clinique juridique, y compris envoyer des télécopies, faire des photocopies et du classement, gérer les correspondances, rédiger des documents, planifier des réunions, effectuer des demandes d'interprétation et gérer des documents.</li><li>Enregistrer avec précision les détails des rendez-vous et des références effectués dans le système de gestion des clients de la clinique.</li><li>Toutes autres tâches connexes</li></ul>Qualifications<ul><li>La capacité de travailler en français est requise</li><li>Compétences et professionnalisme remarquables en matière de service à la clientèle</li><li>Expérience de travail dans un environnement de bureau </li><li>Solides compétences en communication orale et écrite</li><li>Expérience&nbsp;à&nbsp;répondre&nbsp;avec&nbsp;sensibilité&nbsp;aux&nbsp;besoins&nbsp;des&nbsp;clients&nbsp;vulnérables</li><li>Capacité à effectuer plusieurs tâches efficacement et à respecter les délais dans un environnement au rythme rapide</li><li>Capacité avérée à travailler en équipe</li><li>Solides compétences informatiques et familiarité avec Microsoft Office et Adobe</li><li>Capacité à travailler avec un minimum de supervision et à faire preuve d'initiative </li><li>Capacité à innover, à apprendre et à s'adapter à de nouvelles tâches, politiques et procédures</li><li>Expérience dans une clinique juridique ou un organisme à but non lucratif est un atout</li></ul>Date limite pour postuler :&nbsp;vendredile&nbsp;30 janvier&nbsp;à&nbsp;17&nbsp;hL'échelle salariale annuelle pour ce poste est de 40 000 $ à 50 000 $Veuillez&nbsp;envoyer&nbsp;une&nbsp;lettre&nbsp;de&nbsp;motivation&nbsp;et&nbsp;un&nbsp;CV&nbsp;par&nbsp;courrielà&nbsp;<a href="mailto:opportunity@clso.clcj.ca" target="_blank">opportunity@clso.clcj.ca</a>.Nous accueillons les candidatures des peuples autochtones, des personnes racialisées, des personnes ayant un handicap et d'autres&nbsp;groupes historiquement&nbsp;défavorisés. Nous nous engageons&nbsp;en&nbsp;faveur&nbsp;de&nbsp;l'équité,&nbsp;de&nbsp;la&nbsp;diversité et de l'inclusion. Nous fournirons des mesures d’adaptations pendant le processus d'embauche sur demande.Nous&nbsp;remercions&nbsp;tous&nbsp;les&nbsp;candidats&nbsp;mais&nbsp;nous&nbsp;ne&nbsp;contacterons&nbsp;que&nbsp;les&nbsp;candidatssélectionnés&nbsp;pour&nbsp;une&nbsp;entrevue. &nbsp;

BILINGUAL RECEPTION AND CASEWORK SUPPORT ASSISTANT / ASSISTANT·E BILINGUE À L’ACCUEIL ET À LA GESTION DES DOSSIERS JURIDIQUES

This is a virtual position, however, applicants must be located in Ottawa.&nbsp; The head office of CHHA is located in Ottawa.&nbsp;The Canadian Hard of Hearing Association (CHHA) creates accessible, connected, and equitable communities for Canadians with hearing loss.We are seeking a highly skilled receptionist / administrator who is responsible for answering the telephone calls incoming to CHHA National, providing excellent customer service, and supporting administrative tasks to ensure the smooth functioning of CHHA.Full and comprehensive training will be provided. First Point of ContactAnswer incoming telephone calls greeting callers in a friendly and warm manner, providing them with information about CHHA and our 21 networks across Canada and directing them to the appropriate resources/staff. Phone &amp; Email ManagementAnswer and field all incoming phone calls (back-up only – administrator is our first point of contact), check voicemails, and respond to emails promptly, ensuring effective communication. Administrative SupportPerform various clerical tasks:&nbsp; membership responses, assist in processing of donations, respond to general inquiries, assist the CHHA administrator as required. Community/National Knowledge:&nbsp;Full orientation will be provided on our 21 Canadian Networks, resources available, key contacts, programs and services, to provide accurate information and referrals for our members and hard of hearing community. Required Skills and Qualifications<ul><li>Communication Skills:&nbsp; Excellent verbal and written communication skills are essential for interacting with CHHA members, hard of hearing community, staff, stakeholders, and the public.</li><li>Organizational Skills:&nbsp; Strong organizational abilities to manage tasks efficiently and to ensure timely and responsive communication.</li><li>Computer Proficiency:&nbsp; Familiarity with Microsoft Office software and will receive training on our automated membership system.</li><li>Customer Service Orientation:&nbsp; A friendly and professional demeanour, with the ability to handle inquiries and resolve issues effectively.</li><li>Experience:&nbsp; Prior experience in a receptionist or administrative role, preferably within a non-profit organization is preferred.</li><li>Bilingualism is a strong asset.</li><li>Basic knowledge of the hard of hearing community is a strong asset</li></ul>&nbsp;Work EnvironmentOur receptionist plays a crucial role in creating a welcoming atmosphere and supporting the organization’s mission through their daily tasks.&nbsp;&nbsp;Application SubmissionInterested individuals are invited to submit their expression of interest, including a cover letter and CV, to <a href="mailto:info@chha.ca" target="_blank">info@chha.ca</a> by February 6, 2026.&nbsp;At the Canadian Hard of Hearing Association (CHHA), we are committed to building a workforce that reflects the diversity of our community. We encourage applications from Indigenous peoples, racialized people, people with disabilities, people from the LGBTQ community and/or people with intersectional identities. Accommodation will be made available for applicants with a disability throughout the hiring process, kindly make your needs known in advance.

Canadian Hard of Hearing Association

Receptionist / Administrator Volunteer Position

To provide excellent support and administrative services to ensure timely flow of communication, successful meetings and event logistical support to build strong client relationships with internal and external clients and stakeholders.Core FunctionsIn collaboration with the Manager, Pan-Canadian Engagement, the Coordinator is responsible for&nbsp;Administrative support and coordination&nbsp;<ul><li>General administration and coordination to support ongoing communication with the Councils/tables/workgroup/taskforces etc. that Pan-Canadian Engagement manages </li><li>Preparing drafts of Record of Decision and meeting notes</li><li>Arranging and coordinating translation documents. </li><li>Updating and maintaining internal filing system </li><li>Updating and maintaining correct membership lists for Councils, tables, working group, task forces</li><li>Ensuring up to date information pertaining to the ICCS public and members’&nbsp;only website.</li><li>Providing support in the scheduling of meetings/teleconference as required </li><li>Ensuring timely flow of correspondence as directed by Manager, Pan-Canadian Engagement&nbsp; </li><li>Responding to inquiries from members and their staff daily.</li></ul>Administration, Coordination and logistical support for event management&nbsp;<ul><li>Participates in planning and providing logistical support</li><li>Provides research support related to venues, suppliers and other external stakeholders required.</li><li>Requests and obtains quotes from required event suppliers such as: reception and dinner venues, caterers, charter bus, audio visual, interpretation, print houses, etc. Prepares reports to the Manager based on the proposals received.</li><li>Manages the registration site in both English and French, reviews content and tests registration site.</li></ul>Assembles E-binders&nbsp;<ul><li>Coordinates and tracks jurisdictional Information sharing and scans with multi-tiered deadlines</li><li>Manages registration table for the duration of the meetings</li><li>Provides collaboration (such as Zoom, Teams and many others) channel support as required</li><li>Analyzes data from the meeting evaluations and prepares relevant reports</li><li>Ongoing repositories maintenance of meetingsand sub-committees / working groups</li><li>Liaises with the Webmaster on the content and documents when necessary.&nbsp;</li></ul>Customer Relationship Management&nbsp;<ul><li>Manages and maintains the Customer Relationship Management (CRM) on a regular basis.</li></ul>&nbsp;Other related duties as assignedCore Competencias&nbsp; &nbsp;Client Service, Relationship Building, Supports Organizational Learning and Growth, Upholds Integrity and RespectPosition Competencies&nbsp;Communication, Flexibility, Project ManagementEducation and ExperienceWillingness to learn is a mustA diploma in administration, business or a related field&nbsp;Two years of experience OR an equivalent combination of education is a plus&nbsp;Knowledge and Skills<ul><li>Ability to communicate effectively</li><li>Event design and planning skills</li><li>Excellent organizational, multi-tasking and attention to detail </li><li>Flexible and results oriented</li><li>Problem Solving</li><li>Written and oral communication skills</li><li>Proficient in English (French is an asset) </li><li>Proficiency in Microsoft productivity suites&nbsp;</li></ul>Working ConditionsWork is typically performed in a remote environment.&nbsp;Must be able to travel for meetings and ICCS business as required.&nbsp; &nbsp;Willingness to work overtime and/or working on weekends as required during peak periods or due to business requirements.******Fournir d'excellents services de soutien et d'administration afin d'assurer une communication fluide, le bon déroulement des réunions et le soutien logistique des événements, dans le but d'établir de solides relations avec les clients internes et externes et les principaux intervenants.Fonctions principalesEn collaboration avec le gestionnaire, engagement pancanadien, le coordonnateur est chargé de :Soutien administratif et coordination&nbsp;<ul><li>Administration générale et coordination pour soutenir la communication continue avec les conseils, tables rondes, groupes de travail, groupes spécialisés, etc. gérés par l'équipe d'engagement pancanadien.</li><li>Préparation des ébauches des comptes rendus de décision et des notes de réunion.</li><li>Organisation et coordination de la traduction des documents. </li><li>Mise à jour et maintenance du système de classement interne. </li><li>Mise à jour et maintenance des listes d'adhésion correctes pour les conseils, tables rondes, groupes de travail et groupes spécialisés.</li><li>Veiller à ce que les informations relatives au site web public et réservé aux membres de l'ISAC soient à jour.</li><li>Fournir un soutien pour la planification des réunions/téléconférences, selon les besoins </li><li>Veiller à ce que la correspondance soit traitée en temps utile, conformément aux instructions du responsable de l'engagement pancanadien </li><li>Répondre quotidiennement aux demandes de renseignements des membres et de leur personnel.</li></ul>Administration, coordination et soutien logistique pour la gestion d'événements&nbsp;<ul><li>Participe à la planification et fournit un soutien logistique</li><li>Fournit un soutien à la recherche concernant les lieux, les fournisseurs et autres intervenants externes nécessaires.</li><li>Demande et obtient des devis auprès des fournisseurs nécessaires à l'événement, tels que les lieux de réception et de dîner, traiteurs, location de bus, audiovisuel, interprétation, imprimeries, etc. Prépare des rapports à l'intention du responsable sur la base des propositions reçues.</li><li>Gère le site d'inscription en anglais et en français, examine le contenu et teste le site d'inscription.</li></ul>Assemble les classeurs électroniques&nbsp;<ul><li>Coordonne et assure le suivi du partage d'informations juridictionnelles et des numérisations avec des délais à plusieurs niveaux</li><li>Gère le tableau d'inscription pendant toute la durée des réunions</li><li>Fournit une assistance pour les canaux de collaboration (tels que Zoom, Teams et bien d'autres) selon les besoins</li><li>Analyse les données provenant des évaluations des réunions et prépare les rapports pertinents </li><li>Assure la maintenance continue des référentiels des réunions et des sous-comités/groupes de travail</li><li>Assure la liaison avec le responsable du site web pour le contenu et les documents, si nécessaire.&nbsp;</li></ul>Gestion de la relation client&nbsp;•&nbsp; &nbsp; Gère et assure la maintenance régulière du système de gestion de la relation client.Autres tâches connexes assignéesCompétences clés&nbsp; &nbsp;Service à la clientèle, établissement de relations, soutien à l'apprentissage et à la croissance organisationnels, intégrité et respectCompétences requises pour le poste&nbsp;Communication, flexibilité, gestion de projetFormation et expérienceLa volonté d'apprendre est indispensable.Diplôme en administration, en commerce ou dans un domaine connexe.&nbsp;Deux ans d'expérience OU une combinaison équivalente de formation est un atout.&nbsp;Connaissances et compétences•&nbsp; &nbsp; Capacité à communiquer efficacement.•&nbsp; &nbsp; Compétences en conception et planification d'événements.•&nbsp; &nbsp; Excellentes capacités d'organisation, de multitâche et d'attention aux détails.&nbsp;•&nbsp; &nbsp; Flexibilité et orientation vers les résultats.•&nbsp; &nbsp; Résolution de problèmes.•&nbsp; &nbsp; Compétences en communication écrite et orale.•&nbsp; &nbsp; Maîtrise de l'anglais (le français est un atout)•&nbsp; &nbsp; Maîtrise des suites bureautiques Microsoft&nbsp;Conditions de travailLe travail s'effectue généralement à distance.&nbsp; Doit être capable de se déplacer pour des réunions et des activités de l'ISAC si nécessaire.&nbsp; &nbsp;Disposition à faire des heures supplémentaires et/ou à travailler le week-end si nécessaire pendant les périodes de pointe ou en raison des exigences de l'entreprise.

Institute for Citizen-Centred Service

Coordinator, Pan-Canadian Engagement Team / Coordonnateur, Équipe d'engagement pancanadien

Executive Assistant&nbsp;Research &amp; Evaluation, Project Management Office&nbsp;1 Contract Full-time Position (Approx. 15-month term to cover a leave)&nbsp;Annual Salary: $57,841.51 – 63,861.70&nbsp;&nbsp;The George Hull Centre is a leading Children’s Mental Health Centre providing a full continuum of services to children from birth to 18 and their families in Etobicoke.&nbsp; The Research Department supports agency-wide initiatives in the areas of research, data management, program evaluation, project management, and quality assurance. &nbsp;The Research Department is currently seeking a highly organized person with initiative and attention to detail to fill the position of Executive Assistant.&nbsp; The Assistant will be responsible for performing a significant variety of multi-faceted assignments of an administrative and coordination nature. Reporting to the Director of Research, Evaluation and Project Management, the successful candidate will be joining a growing team dedicated to fostering organizational excellence and support for the Centre’s vital services to children and families.&nbsp; &nbsp;&nbsp;JOB POSTING&nbsp;The Executive Assistant will coordinate and manage the office of the Director of Research, Evaluation and Project Management. This role is responsible for managing the priorities of the Director’s office by providing oversight on projects and flowing critical business information to the Director. The Executive Assistant will manage communications and scheduling, prepare and organize materials and reports, as well as support the strategic priorities of the Research &amp; Evaluation, PMO office while ensuring all information is managed professionally and confidentially. &nbsp;Duties and Responsibilities: &nbsp;<ol><li>Director Support: <ul><li>Manage schedule, priorities, and communications for the Director. </li><li>Coordinate meetings, prepare materials, and maintain confidentiality. </li><li>Assist with hiring and onboarding processes.&nbsp; </li></ul></li><li>Research and Evaluation: <ul><li>Develop and maintain protocols, templates, and filing systems. </li><li>Manage program logic models and tracking. &nbsp;</li></ul></li><li>Project Management Office: <ul><li>Support projects through scheduling, documentation, and communication. </li><li>Prepare agendas, minutes, reports, and presentations. &nbsp;</li></ul></li><li>Clinical Records: <ul><li>Assist with process development and provide backup coverage for Coordinator.&nbsp; </li></ul></li><li>Electronic Health Records (EHR) System: <ul><li>Support onboarding, training, and issue resolution. </li><li>Liaise with vendor and participate in system updates and testing. &nbsp;</li></ul></li><li>Special Projects and Assignments: <ul><li>Contribute to Centre-wide initiatives and serve on administrative committees. &nbsp;</li></ul></li></ol>Qualifications:&nbsp;<ul><li>Diploma or degree in administrative studies or related field, or equivalent experience. <ul><li>Three (3) to five (5) years of job-related experience in a senior administrative role supporting senior-level management </li><li>Knowledge of financial management </li><li>Advanced computer skills employing a variety of software applications. </li><li>Demonstrated minute-taking abilities with previous executive-level management support experience &nbsp;</li></ul></li></ul>Skills &amp; Attributes:&nbsp;<ul><li>Flexible, adaptable, and responsive to change.&nbsp; &nbsp;<ul><li>Proven ability to manage multiple projects, meet deadlines and reprioritize as needed. </li><li>Ability to deal with issues in a confidential and sensitive manner. </li><li>Ability to exercise sound judgment and independent decision-making; demonstrates critical thinking. </li><li>Excellent communication and customer service skills. </li><li>Experience with individual and group training </li><li>Self-directed with an ability to organize, plan, prioritize and multi-task. </li><li>Excellent written documentation skills that are clear, thorough, concise, accurate and timely. </li><li>Detail-oriented.&nbsp;&nbsp;</li></ul></li></ul>The George Hull Centre strives to uphold the values of Diversity, equity, anti-racism and inclusion. The Centre is committed to fostering a diverse workplace that is representative of the communities it serves. The Centre encourages applications from all applicants, including but not limited to Indigenous, Black and racialized groups, persons with disabilities and the LGBTQIA+ community. Accommodation for applicants is available throughout the recruitment and selection process.&nbsp;&nbsp;Hours of Work:&nbsp;<ul><li>36.25hours per week; Monday- Friday.&nbsp; &nbsp;</li></ul>Additionally, we are proud to offer a Lifetime Retirement Pension. For more information on our pension plan, please follow the link:&nbsp;&nbsp;<a href="http://www.caatpension.ca/pensionsfortalent" target="_blank">www.caatpension.ca/pensionsfortalent</a> &nbsp;Please submit resume and cover letter to:&nbsp;HR Administrator&nbsp;Email:&nbsp; <a href="mailto:humanresources@georgehull.on.ca" target="_blank">humanresources@georgehull.on.ca</a>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; *Please include the position applying for in subject line. &nbsp;We thank all those who apply, however, only those chosen for an interview will be contacted.&nbsp; &nbsp;&nbsp;Posting Date: January 19, 2026&nbsp;Closing Date: February 6, 2026&nbsp;

The George Hull Centre for Children and Families

Executive Assistant

About CityKidz: &nbsp;CityKidz is a dynamic faith-based organization dedicated to improving the lives of at-risk children. We exist to increase resiliency and inspire big dreams for Canadian children living in low-income communities by providing inspirational experiences and nurturing personal relationships, one child at a time. Through our programs we instill positive values and morals into the lives of children, help build a solid foundation for their future and inspire each child to make positive life choices and to choose to “do what’s right.” Everything we do is guided by our Faith, Hope and Love. &nbsp;In Canada, more than 1 in 7 children live in poverty: in Hamilton, it’s 1 in 4. For generations, poverty has stolen dreams and destroyed futures. At CityKidz, we think it’s time to change that, and we’re recruiting a dynamic frontline team of leaders who will work with us to help kids dream big dreams and reach their full potential. &nbsp;Role Overview: &nbsp;CityKidz is seeking dedicated and passionate individuals to join our team as Welcome Team Volunteers. Welcome Team Volunteers play a key role in creating a positive first impression and supporting the CityKidz volunteer community, and in helping to set the tone for the day by offering guidance, encouragement, and care, ensuring all volunteers feel informed, valued, and equipped to serve effectively.&nbsp;As a Welcome Team Volunteer, the first point of contact for volunteers as they arrive on a Saturday at CityKidz, and you will be responsible for welcoming volunteers, and assisting them in getting to their designated areas. It is essential in this role to have a friendly and engaging personality, as you will be providing hospitality to each of our volunteers.&nbsp;Key Role Highlights:  &nbsp;<ul><li>Build valuable leadership and communication skills&nbsp;&nbsp;</li><li>Make a true difference through human connection&nbsp;&nbsp;</li><li>Be part of an uplifting, high-energy team&nbsp;</li></ul>Responsibilities: &nbsp;<ul><li>Greet and sign in volunteers using the check-in/check-out system&nbsp;</li><li>Ensure paper copies of attendance are filled out as volunteers arrive&nbsp;</li><li>Welcome new volunteers for their first shift, providing them with a welcome package, name tag, and all additional information needed for the day&nbsp;</li><li>Ensure new volunteers know where to go for their shift by guiding them to their team and introducing them to other team members&nbsp;</li><li>Conduct phone calls to scheduled volunteers who do not arrive for their shift&nbsp;</li><li>Relay important information to the appropriate staff member(s)&nbsp;</li><li>Occasionally check in on guests expected for the day&nbsp;</li><li>Keep refreshments on the hospitality table fresh and fully stocked&nbsp;</li></ul>Who this Role is For:&nbsp;<ul><li>Students, retirees, caregivers, or anyone who enjoys interacting with kids and youths&nbsp;</li><li>Anyone with a warm, friendly, caring, relational personality!&nbsp;</li><li>Those who desire to inspire kids to dream big&nbsp;</li></ul>Skills &amp; Qualifications: &nbsp;<ul><li>Minimum age 16+ (required)&nbsp;</li><li>Proficiency in reading (required)&nbsp;</li><li>Experience working in administration (preferred)&nbsp;</li><li>Ability to work in a fast-paced environment&nbsp;</li><li>Alert, with great judgment and ability to take initiative&nbsp;</li><li>Customer service and organizational skills&nbsp;</li><li>Familiarity with CityKidz and its different spaces throughout the building OR willingness to familiarize oneself with them&nbsp;</li><li>Effective communication skills to engage and support volunteers and staff members, providing clear instructions and conveying empathy and care&nbsp;</li></ul>Competencies &amp; Attributes: &nbsp;<ul><li>Welcoming and attentive towards people arriving&nbsp;</li><li>Outgoing and Friendly&nbsp;</li><li>Confident and warm in approaching new people&nbsp;</li><li>Enthusiastic with tasks&nbsp;</li><li>Highly supportive&nbsp;</li></ul>Training &amp; Support:&nbsp;<ul><li>On-the-job training will be provided on your first shift&nbsp;</li><li>You will be paired with experienced Welcome Team volunteers to help guide you and integrate you into our community&nbsp;</li></ul>CityKidz Volunteer Community, Appreciation &amp; Support: &nbsp;<ul><li>Lifechanging impact &amp; heartwarming moments&nbsp;</li><li>250+ volunteers &amp; 800+ kids &amp; youth throughout the city!&nbsp;</li><li>CityKidz apparel for all volunteers&nbsp;</li><li>Lunch + snacks provided for all volunteers for Saturday programs&nbsp;</li><li>Annual Volunteer Appreciation event&nbsp;</li><li>Twice a year Volunteer Pancake Breakfast&nbsp;</li><li>Verification of Volunteer Hours Signed off On&nbsp;</li><li>Volunteer Years of Service Recognition&nbsp;</li><li>Advancement Opportunities to Senior and Leadership Roles&nbsp;</li><li>Child Abuse Awareness and Protection Training&nbsp;</li><li>On the job and ongoing role trainings&nbsp;</li><li>References provided on an individual case basis&nbsp;</li><li>Flexibility and responsive collaborative communication!&nbsp;</li></ul>Time Commitment: &nbsp;<ul><li>Time Commitment: Minimum four (4) month commitment is required, for at least 1x a month but preferably biweekly Saturdays through March – June and September- December&nbsp;</li><li>Shifts: 7:00am-9:00am or 10:30am-12:30pm&nbsp;</li></ul>Work Environment &amp; Additional Details:&nbsp;<ul><li>Environment: warm-hearted, at the entrance table greeting volunteers, directly in the action!&nbsp;</li></ul>Next Steps / How to Apply:&nbsp;Ready to make a difference? Take the first step in applying by signing up for an info session today through: <a href="https://www.citykidz.ca/volunteer" target="_blank">www.citykidz.ca/volunteer</a>&nbsp; &nbsp;Questions? We would love to hear from you! Email <a href="mailto:volunteer@citykidz.ca" target="_blank">volunteer@citykidz.ca</a>&nbsp;

89 Administrative / Clerical Support Jobs