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1 
 

Administrative Services Assistant 

Role Description 

Reports to: Directly to the Executive Director of CAEP and functionally to Senior Managers as indicated 
below 

Date Revised: July 2025 

Location: Ottawa/National Capital Region (although the majority of work will be remote, we require the 
candidate to reside in our region). 

Summary Profile: 

The Administrative Services Officer supports the senior management of CAEP with the following: 

 • Co-ordinate exhibitor registration and provide onsite assistance at Conference 
 • Assist in providing financial administration support 
 • Provide administrative support to specific CAEP Committees 
 • Coordination of Committee meetings at the annual CAEP Conference 
 • Provide administrative and coordination support for all signage and furniture needs 
 • Provide support to the CAEP Board of Directors 

Qualifications: 

 • Canadian Citizen 
 • High school diploma 
 • 5 years administrative experience 
 • Experience in using Microsoft software (excel, word, PowerPoint, Teams, outlook, etc.) 

 
Starting Salary: 

 • $55,000-$60,000 

1-year contract with permanent position possible if performance is judged to meet expectations 

Job Accountabilities 

Key Accountability #1: Coordinate Exhibitor Registration and Provide on-site Assistance at Conference 

Duties/Tasks • Under the direction of the Senior Lead, 
assist in selling booths 

 • Co-ordinate exhibitor registration prior to 
conference 

 • Propose, assemble and distribute a 
welcome kit for exhibitors 

 • Assist in work with Conference venue 
staff to draft an exhibit hall floor plan 
for approval 

 • Prepare exhibitor/sponsor delegate lists 


2 
 

 • Provide onsite event support and 
supervision including set up, onsite 
execution, and tear down 

 • Maintain up-to-date partnership list for 
mailchimp eblasts to potential 
sponsors/exhibitors 

 • Organize volunteers for conference and 
family-friendly events 

 • Provide sales updates to executive 
director/team members as required. 

 • Obtain Exhibitor and Sponsor information 
for posting on the CAEP website 
 

Expected Results • Timely exhibitor registration 
 • All Sponsors and Exhibitors are displayed 

on the CAEP website 
 • All Exhibitors have the information that 

they need for the Conference 
Decisions made by incumbent • Establish a process for registration 

 • Establish a process and format for 
obtaining Exhibitor and Sponsor 
information for CAEP Website 

 • Propose the contents for the Welcome 
kit 

 • Work with conference center staff to 
prepare a draft layout for the Exhibit Hall 

 • Respond to Exhibitors’ questions and 
liaise with senior managers and/or 
Executive Director where needed 
 

Measurements • Quality of work – established processes 
are followed 

 • Satisfaction of the Exhibitors 
 • Efficiency in completing tasks 
 • Completion of the highest priority tasks 

first 
Reporting Supervisor Senior Lead, Partnership 


3 
 

Key Accountability #2: Assist in providing financial administration support 

Duties/Tasks • Produce invoices, process payments and 
track payment status of all sponsorship 
and exhibitor sales as required 

 • Create and maintain a spreadsheet for 
easy tracking 

 • Provide an overdue payment report 
monthly for follow-up 

Expected Results • Produce invoices, process payments and 
track payment status of all sponsorship 
and exhibitor sales as required 

 • Create and maintain a spreadsheet for 
easy tracking 

 • Timely production of invoices 
 • Ability to easily track payment status of 

all sponsorship and exhibitor sales 
Decisions made by incumbent • Creation of tracking sheet 

 • Follow-up with clients as required 
 • During regular meetings, review tracking 

documents, and highlight issues and 
propose solutions 

Measurements • Quality of work – accuracy, neatness and 
completeness of minutes 

 • Speed and efficiency in completing tasks 
 • Completion of the highest priority tasks 

first 
 • Accuracy of tracking sheet 

Reporting Supervisor Executive Director 
 

Key Accountability #3: Provide administrative support to specific CAEP Committees and CAEP Board of 
Directors 

Duties/Tasks • CAEP Board: organizing meetings, 
managing SharePoint Board site, 
organizing logistics for in-person 
meetings and providing support where 
necessary 

 • Nominating Committee: updating 
timelines for AGM, organizing meetings, 
drafting agendas and minutes, preparing 
member eblasts, assisting in AGM 
meetings, and providing support where 
necessary 


4 
 

 • General administrative support to the 
Executive Director 

Expected Results • Agendas accurately reflect the direction 
of the Committee Chair 

 • Materials are sent out in a timely fashion 
allowing the members time to read 

 • Follow-up is completed in a timely 
manner 

Decisions made by incumbent • Development of agenda for meetings, to 
be approved by Reporting Supervisor, 

 • Organize and send out conference call 
details 

 • Provide/oversee follow-up action(s)and 
Committee Chair 

 • Recommendations to the CAEP Executive 
Director on solutions to issues 

Measurements • Accuracy and timeliness of minutes 
 • Timely follow-up 
 • Work quality 

Reporting Supervisor Executive Director and various senior staff 
 

Key Accountability 4: Coordination of Committee meetings at the annual CAEP Conference 

Duties/Tasks • Manage the process for Committees to 
book rooms at the CAEP Conference 

 • Oversee implementation of process 
 

Expected Results • Established an automated process that 
will provide fair and equitable access to 
room space for Committee meetings at 
conference 

 • Oversee the process and work to resolve 
any issues that arise 

Decisions made by incumbent • Creation of an automated process 
 • Follow-up with Committees as required 
 • Highlight issues and propose solutions to 

the Executive Director that cannot be 
easily resolved 

Measurements • Easy to use automated process 
 • Efficient oversight 

Reporting Supervisor Executive Director

Canadian Association of Emergency Physicians

Administrative Services Assistant

COORDINATOR, ADVANCEMENT &amp; COMMUNITY ENGAGEMENTGreenwood College School (Greenwood) is a co-ed / gender inclusive independent day school for students in Grades 7 through 12. Greenwood was founded to inspire students to venture further in order to prepare them for the challenges and experiences of life.&nbsp;Our innovative approach to personalized education allows students to feel positive and engaged each day, while challenging every student to grow.&nbsp;Greenwood’s professional culture is a highly collaborative and dynamic place to work, where fun and excellence merge together.Greenwood is seeking an&nbsp;Coordinator, Advancement &amp; Community Engagement. The successful candidate will be a key member of the Advancement &amp; Community Engagement (ACE) team as they&nbsp;help the school launch its next strategic initiatives, increase fundraising revenue, and engage the entire community, parents, staff, alumni and former parents.Reports To:&nbsp; Director, Community Engagement &amp; GivingPosition SummaryThe Coordinator, Advancement &amp; Community Engagement will work closely with their ACE colleagues, volunteers and school staff. Primary responsibilities include:<ul><li>Coordinate the planning of all ACE-related events from concept to execution including advancement, fundraising, community engagement, alumni and parent association (Roundtable) events</li><li>Attend ACE-related events and support on execution where required</li><li>Research a portfolio of campaign prospects that ACE team members can use for cultivation and solicitation</li><li>Assist with capital campaign planning and execution (including prospect research and effective stewardship)</li><li>Maintain &amp; manage the donor pipeline</li><li>Develop, with assistance from the Communications team, endowment &amp; stewardship donor reports, gift agreements, briefing notes and any other communications that assist the ACE team with donor cultivation, stewardship or solicitation</li><li>Calendar management of Advancement team for prospect meetings, events and moves management</li><li>Oversee the effective use of Raiser’s Edge as our constituent database (focusing on donor management, research, and report generating)</li><li>Provide research, prospect, and pipeline management</li><li>Produce reports for the Board and Foundation Board</li><li>Organize &amp; upkeep of recognition (plaquing &amp; naming)</li><li>Coordinate ACE policies</li></ul>Committees:&nbsp;25th Anniversary Planning Committee, other committees as requiredQualifications and Experience<ul><li>University degree or equivalent combination of work experience and education&nbsp;&nbsp;</li><li>3-5 years of Advancement-related work is an asset&nbsp;</li><li>Experience conducting prospect research and managing a donor pipeline</li><li>Fundraising experience - major gifts is an asset</li><li>Strong knowledge of the independent school community</li><li>Working knowledge of Blackbaud and Raiser’s Edge</li><li>Strong written and verbal communication skills</li><li>Ability to set and achieve departmental goals and objectives</li><li>Experience working in a capital campaign is considered an asset</li></ul>Skills and Abilities<ul><li>Ability to work collaboratively and constructively in a team environment</li><li>Strong interpersonal skills</li><li>Strong writing and presentation skills&nbsp;</li><li>Growth mindset</li><li>Strong attention to detail and accuracy</li><li>Mature with sound judgment</li><li>Action-oriented with a strong work ethic</li><li>Ability to multi-task and adapt well to change</li><li>Creative problem solver with a solutions-oriented approach</li><li>Eager to work in a dynamic, busy environment</li><li>Creative, inquisitive, and flexible</li><li>Ability to work before/after hours on occasion for Advancement and school events</li><li>Possesses an appreciation of a small school/small office environment</li><li>Understanding of and alignment with Greenwood’s mission and values</li></ul>Contact InformationInterested applicants should send their resume to the attention of&nbsp;Ken Reed, Manager, Human Resources, via email to&nbsp;<a href="mailto:employment@greenwoodcollege.org" target="_blank">employment@greenwoodcollege.org</a>. We thank all applicants, however, only those candidates selected for an interview will be contacted.Greenwood is committed to creating and sustaining a diverse, equitable and inclusive environment for staff, students and families. We aim to embrace individuals whose differences include, but are not limited to: age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender expression, gender identity, marital status, place of origin, race, and sexual orientation. Greenwood is an equal opportunity employer and welcomes applications from all qualified individuals. We embrace pluralism – an ethic of respect that values human diversity. We strive to create a workplace where everyone feels valued, respected and empowered to contribute authentically.Please advise us if you require any accommodations at any point in the application or interview process.Please submit both your cover letter and resume in a single pdf file. Files should be in the following name format: initial_lastname_Coordinator-ACE - CVApplication deadline: September 29, 2025

Greenwood College School

COORDINATOR, ADVANCEMENT & COMMUNITY ENGAGEMENT

internal/external postingjob title: Communications Officerjob ID #: COMS – 25-0821department: Operations&nbsp; &nbsp;reports to: Manager, Fund Developmentsalary: $34.66 - $40 per hour&nbsp;status: Permanent, Full Time &nbsp;hours: 37.5 hours per weekvacancy: 1&nbsp;Who we are:&nbsp;Sherbourne Health is a leading provider of quality health care and transformative support to people who face social, economic, and other systemic barriers. Our mission is to be a dynamic provider of integrated health services, community programs and capacity-building initiatives that enable people and diverse communities to achieve wellness.Sherbourne Health provides innovative health care and social services to the diverse urban population of southeast Toronto.&nbsp; While our doors are open to everyone, we focus on people experiencing homelessness or who are under-housed; 2SLGBTQ+, and newcomers to Canada.&nbsp; We are funded by the Ministry of Health, Ontario Health, Ministry of Community, Children and Social Services, the City of Toronto and many generous donors and foundations.Scope of the MandateThe Communications Officer reports to the Manager, Fund Development, handling day-to-day internal and external communications. They ensure all stakeholders receive accurate, timely information and support. They develop and execute copy for all communications channels including publications, websites, social media, ads and media releases. They support fundraising initiatives and enhance the organization’s profile in collaboration with the Fund Development team. The Communication Officer proactively responds to issues and events that impact Sherbourne Health, or its priority populations, in a timely manner.Working at Sherbourne HealthAt Sherbourne Health, we care about our staff and recognize that our biggest strength is our people. We have a solid commitment to life-long learning which is demonstrated through our professional development program. We invest in collective work and staff training to improve client care. We supplement this by creating a low-barrier work environment built on equity and respect, while working together in caring, cohesive teams and providing opportunities for advancement.we believe in work-life balance and offer:<ul><li>A competitive salary.</li><li>Membership in Healthcare of Ontario Pension Plan (HOOPP).</li><li>Four weeks of vacation per year (to start).</li><li>Four personal days per year.</li><li>An extended healthcare and dental package.</li><li>Long-term disability insurance.</li><li>Life insurance.</li><li>An employee assistance plan.</li><li>A generous professional development plan: up to $1,300 to be used towards learning activities.</li><li>Up to six fully paid professional development days per year – related to organizational objectives.</li></ul>Responsibilities and Tasks:Day-to-day responsibilities include:<ul><li>Strategic Communications and Content Development<ul><li>Partners with stakeholders to develop communications strategies and initiatives aligned with organizational priorities, including client engagement and health promotion.</li><li>Designs and creates public-facing marketing and informational resources, including organizational and sub-program materials.</li><li>Assists community programs with promotional activities and outreach.</li><li>Plans and develops story ideas, writes copy and manages design for all publications, including newsletters and the annual report.</li><li>Writes, edits and creates presentations, meeting materials, program copy, messaging, signage and speaking notes.</li><li>Develops biographies, briefing notes and key messaging to advise the Senior Management Team.</li><li>Performs day-to-day communication administration tasks as required.</li></ul></li><li>Digital and Web Management<ul><li>Oversees social media accounts to support organizational goals and objectives.</li><li>Maintains Sherbourne's website, ensuring functionality and accessibility; coordinates with web developers for updates, structural changes and new features.</li><li>Updates website content as required, ensuring program and centre-wide information is current.</li><li>Identifies opportunities for digital growth and optimization.</li></ul></li><li>Media Relations and Public Outreach<ul><li>Develops position statements on organizational and broader health issues in a timely manner.</li><li>Handles media inquiries, pitches and monitoring; develops media releases and key messages, and prepares staff for media interviews.</li><li>Pitches content ideas and creates key messaging with internal teams.</li></ul></li><li>Team Collaboration and Support<ul><li>Supports internal communications, including change management, knowledge-sharing and intranet content.</li><li>Participates in operations and program meetings to align communications priorities.</li><li>Participates in Sherbourne staff meetings and events.</li><li>Champions Sherbourne Health's brand by adhering to brand guidelines and internal writing style guides.</li><li>Ensures all communications reflect anti-oppression and health equity principles and are accessible to diverse audiences, including those with language, literacy or disability-related needs.</li></ul></li></ul>To thrive in this role, you’ll neededucation/experience:<ul><li>University degree or college diploma in communications, public relations, journalism or a related field.</li><li>Minimum of five years' relevant experience.</li><li>Excellent written and oral communication skills, with the ability to engage and simplify complex ideas for various audiences.</li><li>Proven ability to develop high-quality communications materials (e.g., newsletters, media releases, presentations, etc.), ensuring content is accurate and timely.</li><li>Experience creating and executing effective communications plans and strategies, including pitching ideas and managing key messaging.</li><li>Strong creative skills in writing and visual content creation for various platforms (video, social media, websites, etc.).</li><li>Ability to handle sensitive and complex communications issues, maintaining confidentiality when required.</li><li>Proficiency in WordPress and experience managing web and digital media including content management systems and social media platforms (e.g., Facebook, Instagram, LinkedIn), email marketing (e.g., MailChimp) and design tools (e.g., Canva, Adobe Creative Cloud).</li><li>Proficiency in Microsoft Suite (Excel, Word, PowerPoint, SharePoint, Teams).</li><li>Experience working with web developers to make structural and technical changes to websites.</li><li>Proven ability to interact with media, proactively pitch stories and respond to media inquiries.</li><li>Knowledge of strategic communication processes and stakeholder engagement practices.</li></ul>skills and abilities:<ul><li>Strong interpersonal skills and the ability to build and maintain relationships with internal teams, stakeholders, and external partners.</li><li>Proven ability to prioritize and manage multiple projects within established deadlines.</li><li>Demonstrated problem-solving, decision-making and critical thinking skills.</li><li>Demonstrated initiative and the ability to function independently, as well as a team member, in a fast-paced, demanding environment.</li><li>Commitment to fostering a healthy, positive work environment in accordance with health and safety policy and legislation.</li><li>Ethical conduct and a commitment to understanding and appreciating the diversity of our patient/staff population and community.</li><li>Demonstrated commitment to anti-racism and anti-oppression principles.</li><li>Knowledge of health care privacy legislation and Ontario’s accessibility standards is an asset.</li><li>Ability to speak and write French is an asset.</li><li>Awareness of issues related to the populations we serve is an asset.</li></ul>conditions of employment:<ul><li>Employment is contingent upon the successful completion of a Police Records Check and Vulnerable Sector Check.</li><li>Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with SH related policies, health and safety legislation and best practices.</li><li>Understands and works within the Occupational Health and Safety Act (OHSA), Personal Health Information Protection Act (PHIPA), Accessibility for Ontarians with Disabilities Act (AODA), the Ontario Human Rights Code and other relevant legislation</li></ul>working conditions:<ul><li>The standard work week is 37.5 hours.&nbsp; Generally, they will work Monday to Friday, 9am to 5pm, however, work is occasionally required outside the normal daily routine.</li><li>The position requires diplomacy in dealing with internal and external clients, considerable multi-tasking, setting priorities as needed.</li><li>This role will interact regularly with other staff members including management to provide feedback and support.</li><li>The incumbent must be able to work effectively under pressure.&nbsp;</li></ul>To apply:&nbsp; Please forward a cover letter and resume (saved as one document), quoting Job ID #&nbsp;COMS – 25-0821, to&nbsp;<a href="mailto:myjob@sherbourne.on.ca" target="_blank">myjob@sherbourne.on.ca</a> by 5:00 pm on September 12, 2025.Sherbourne Health is dedicated to building an organization that reflects the diversity of our clients and the communities we serve. This includes diversity in languages spoken, culture, race, sexual orientation, and gender identity. Requests for accommodation due to disability can be made at any stage in the recruitment process.&nbsp;We thank all applicants for their interest but only those selected for further consideration will be contacted.BOLD. &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; KIND. &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; REAL. &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; OPEN. &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp; &nbsp;WE CARE.

Sherbourne Health Centre

Communications Officer

Reports To:&nbsp;Director of DevelopmentKey Partners:&nbsp;Philanthropy Manager&nbsp;&nbsp;Interfaces with:&nbsp;faculty, staff, parents, consultants, and service providersStart Date: September 8, 2025Salary Range:&nbsp;$65,000 – $75,000, commensurate with experienceThe SchoolStratford Hall, an independent K–12 IB World School, invites applications from individuals who wish to join our dynamic team. Located in Vancouver, BC, our welcoming and purposeful community is home to over 540 students and more than 100 faculty and staff. Our graduates attend top post-secondary institutions across Canada, the U.S., and abroad. Founded in 2000, Stratford Hall is one of the few IB continuum schools in Canada and has a rich tradition of educational innovation and excellence in the Primary Years, Middle Years, and Diploma Programmes.Position SummaryThe Development Coordinator is a key member of the newly revitalized and strengthened Development team. This is a unique opportunity for a skilled administrator with strong operations and fundraising ambitions to elevate their experience.&nbsp;Key Responsibilities&nbsp;1. Database &amp; Records Management (Advancement)<ul><li>Administer and maintain the Raiser’s Edge NXT database, ensuring data accuracy, system integrity, and controlled user access.</li><li>Conduct regular data entry, clean-up, global updates, imports, and exports.</li><li>Generate queries, reports, mailing lists, dashboards, and fundraising analytics.</li><li>Provide expert support to the data managers in the Enrollment, Communications, and Academic departments.</li><li>Provide training and troubleshooting support for Development team members.</li><li>Coordinate data consistency across institutional systems.</li></ul>2. Gift Processing &amp; Financial Reporting<ul><li>Process, acknowledge, and receipt all donations, including one-time, recurring, in-kind, and share-based gifts in alignment with CRA regulations.</li><li>Oversee recurring giving programs, send pledge reminders, and monitor lapsed donor follow-up.</li><li>Reconcile monthly and annual donation reports with the Finance Department; support financial audits.</li><li>Maintain and update online donation forms and giving platforms.</li></ul>3. Prospect Research<ul><li>Maintain donor profiles.</li><li>Actively support pipeline development for the team by supporting the Development Director with prospect research.</li></ul>4. Donor Stewardship &amp; Events<ul><li>Manage donor stewardship calendars and coordinate individualized follow-up activities.</li><li>Support Development events by managing invitation lists, registration tracking, and donation reporting.</li><li>Collaborate with the Communications team to ensure fundraising content and donor communications are accurate and up to date.</li></ul>Required Skills &amp; Qualifications&nbsp;<ul><li>3–5 years of experience in database administration, advancement operations, or fundraising support.</li><li>Advanced knowledge of Raiser’s Edge NXT.</li><li>Familiarity with CRA gift receipting guidelines, donor data privacy, and record keeping standards.</li><li>Demonstrated communications skills (oral and written).</li><li>Ability to plan to ensure most efficient task completion outcomes.</li><li>Flexible and adaptable and embraces change.</li><li>Ability to handle confidential information with the utmost professional integrity.</li><li>Respect, dignity and inclusion for all members of the community.</li><li>Enthusiasm, eagerness and genuine interest in all aspects of the school’s success.</li><li>Self-awareness, with a desire for constant self-improvement (goal-oriented).</li><li>Proficient in advancement and productivity tools, including CRM platforms and donor databases.</li><li>Flexible schedule with ability to attend evening events.</li><li>Fluent in spoken and written English; additional languages an asset.</li><li>Experience in an independent school or nonprofit environment is considered an asset.</li></ul>Application ProcessInterested applicants should apply with a cover letter and resume.We thank all applicants for their interest in Stratford Hall; only shortlisted candidates will be contacted. This position will remain open until filled.We are committed to supporting a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, including applicants from historically underrepresented groups such as BIPOC (black, indigenous, and people of color), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability and require accommodation in either the recruitment process or on the job, we will work together with you to provide the reasonable workplace accommodations you need.

Stratford Hall

Development Coordinator

Be a Force for Sustainable Change at Borden Place Inc.About BordenPlace Inc.Established in May 2023, BordenPlace Inc. (BPI) is a registered non-profit charitable organization born out of community advocacy and necessity. Our vision is simple yet profound: to transform rooming houses into transitional supportive housing; places of tangible and sustainable change amid a fractured social service system.Rooted in our core pillars — Affordability, Access, Support, Family, and Community — BPI provides residents with essential services including in-house medical support, nutritious meals, reconnection with family and community, and a dignified standard of living. We work closely with government partners and healthcare and addiction service agencies to help residents break cycles of homelessness and instability.As we continue to grow, we are seeking passionate and committed individuals to join our volunteer team to guide our resident and community engagement mission forward.________________________________________Volunteer Coordinator ResponsibilitiesAs a volunteer coordinator, you will play a critical role in establishing and developing a robust volunteer engagement program at BPI.&nbsp;Responsibilities include:<ul><li>Develop a recruiting process for new volunteers interested in the organization</li><li>Develop a volunteer orientation manual along with program staff and management</li><li>Participation in the strategic development process to inform community engagement and accountability&nbsp;</li><li>Supporting the volunteer committee and their fundraising commitments</li><li>Create linkages between resident and staffing needs that require volunteer support</li><li>Provide feedback to management on volunteer development and strategic visioning</li><li>Ensure inclusion of volunteers in all aspects of the organization</li><li>Ongoing collaboration with the Advocacy and Grants Manager to align funding opportunities and volunteer placement, and interest&nbsp;</li></ul>What We’re Looking For:We welcome applicants from all backgrounds and lived experiences, particularly those with experience or interest:&nbsp;<ul><li>Volunteer management or an interest and a passion for volunteers and community engagement</li><li>Experience and proficiency in Word, Publisher, Excel, Canva and social media applications&nbsp;</li><li>Ability to participate in recruitment, joint supervision and interviewing skills</li><li>Passion for working with individuals experiencing poverty, homelessness and mental illness</li><li>Ability to work independently and cooperatively as a member of a multidisciplinary team</li><li>Excellent interpersonal skills with the ability to interact with all levels of staff, residents, volunteers and community partners</li><li>Ability to communicate effectively both verbally and in writing</li><li>Flexibility to volunteer on weekends and evenings to support special events and programming</li></ul>Why Become Our Inaugural Volunteer Coordinator at BPI?• Be part of a grassroots movement creating real change• Contribute to a bold, community-first model of housing and support• Grow your leadership skills in a dynamic, mission-driven environment• Help shape the future of a transformational non-profit in its early stages________________________________________How to ApplyIf you're ready to roll up your sleeves and be a part of something deeply meaningful, we want to hear from you.Please contact us at&nbsp;<a href="mailto:info@bordenplace.org" target="_blank">info@bordenplace.org</a>&nbsp;to express your interest or request more information.

BordenPLace INC

Volunteer Coordinator

Volunteer Opportunity: Make a Difference at Georgian Bay Cancer Support Centre&nbsp;Are you passionate about helping others and making a meaningful impact in your community? The&nbsp;Georgian Bay Cancer Support Centre (GBCSC)&nbsp;is seeking dedicated volunteers to join our compassionate team!About Us: GBCSC is a non-profit organization committed to providing emotional, social, and practical support to individuals affected by cancer — including patients, survivors, caregivers, and families. We offer a welcoming space where people can connect, heal, and find strength together.Volunteer Roles Available:<ul><li>Program Support:&nbsp;Assist with wellness programs, support groups, and workshops.</li><li>Reception &amp; Admin Help:&nbsp;Greet visitors, answer phones, and help with light office tasks.</li><li>Event Support:&nbsp;Help organize and run fundraising events and community outreach.</li><li>Peer Support:&nbsp;Provide companionship and a listening ear to those affected by cancer.</li><li>Maintenance &amp; Setup:&nbsp;Help keep our space warm, welcoming, and organized.</li></ul>What We’re Looking For:<ul><li>Friendly, empathetic individuals with a desire to help others.</li><li>Good communication and interpersonal skills.</li><li>Reliability and a positive attitude.</li><li>No prior experience required — training provided!</li></ul>Benefits of Volunteering:<ul><li>Make a real difference in the lives of those affected by cancer.</li><li>Be part of a supportive and inspiring community.</li><li>Gain valuable experience and skills.</li><li>Flexible scheduling options.</li></ul>Location: Georgian Bay Cancer Support Centre 45 Edward Street, Penetanguishene, Ontario L9M 1J8How to Apply: Visit <a href="http://gbcancersupportcentre.ca" target="_blank">http://gbcancersupportcentre.ca</a> or contact us at 705-549-6444 ext. 2030 to learn more and fill out a volunteer application.

Georgian Bay Cancer Support Centre

Volunteer

<h2>AI Knowledge Assistant Project &nbsp;Placement</h2><ul><li>Application Deadline: Tuesday, September 2nd, 2025, at 4:00 PM ET (Applications will be reviewed on a rolling basis until the position is filled—apply early!)</li><li>Contract Dates: Monday, September 8, 2025 – Friday, December 19, 2025 (approx. 15 weeks)</li><li>Hours: Flexible schedule, minimum 1 day per week (150-hour commitment)</li><li>Location: Hybrid (remote considered)</li><li>Compensation: Placement honorarium or course credit (if through academic program)</li></ul><h2>Who is STEPS Public Art?</h2>STEPS Public Art is an award-winning Canadian charity and social enterprise. We transform public spaces through public art plans, installations, and engagement strategies in collaboration with diverse artists, partners, and communities. We envision a world where art fosters inclusive, connected, and welcoming public spaces.Our main office is based in the Ancestral Wendat territory and the shared territory of the Anishinaabeg and the Haudenosaunee, covered by The Dish With One Spoon treaty, and later, Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaties signed with multiple Mississaugas and Chippewa bands. STEPS is committed to cultivating safe spaces for Indigenous voices to be heard.<h2>The Opportunity</h2>This fall, STEPS will develop and launch a&nbsp;Gemini-powered AI Knowledge Assistant integrated with Google Workspace. This internal chatbot will help staff quickly:<ul><li>Access operational and HR policies</li><li>Draft proposals, workplans, and calls for artists</li><li>Reference Canadian charity and nonprofit compliance rules</li><li>Pull deadlines, metrics, and reporting from Google Drive, Calendar, and Sheets</li></ul>We are seeking a&nbsp;Fall 2025 Placement Student to support the build and rollout of this transformative tool. The role will provide overall project support to the&nbsp;Executive Director (project lead) and work closely with the&nbsp;Operations Manager and Program Director.<h2>Key Responsibilities</h2>Drive Content Organization<ul><li>Organize and maintain a structured Google Drive knowledge base of policies, procedures, templates, and sector best practices</li><li>Apply consistent file naming conventions and metadata for search optimization</li><li>Create brief “index” documents summarizing the content of each folder</li></ul>Document Preparation<ul><li>Collect and upload key internal documents from staff</li><li>Source and store external compliance resources (CRA, ESA, OHSA, AODA, Imagine Canada, etc.)</li></ul>Prompt Library Development<ul><li>Adapt and refine a ready-made prompt library for STEPS’ specific needs</li><li>Test prompts in Gemini to ensure accurate document retrieval and drafting</li></ul>Testing &amp; Feedback Coordination<ul><li>Facilitate a beta testing period with staff</li><li>Compile feedback on accuracy, usability, and content gaps</li><li>Recommend adjustments to document structure, prompts, or workflows</li></ul>Project Documentation<ul><li>Maintain a change log of document updates and chatbot improvements</li><li>Support creation of a&nbsp;staff usage guide for the chatbot</li></ul><h2>Skills &amp; Qualifications</h2>Required:<ul><li>Strong organizational skills and attention to detail</li><li>Comfort working in&nbsp;Google Workspace (Drive, Docs, Sheets, Calendar)</li><li>Ability to learn and adapt to new digital tools quickly</li><li>Clear written communication skills</li><li>Self-motivated and able to manage tasks independently</li></ul>Assets (nice to have):<ul><li>Experience with&nbsp;AI tools (Gemini, ChatGPT, or similar)</li><li>Familiarity with nonprofit/charity operations and/or the Canadian arts sector</li><li>Understanding of information architecture or knowledge management</li><li>Interest in&nbsp;public art, community engagement, or arts administration</li></ul><h2>Placement Benefits</h2><ul><li>Hands-on experience implementing an&nbsp;AI knowledge management tool in a national arts nonprofit</li><li>Exposure to&nbsp;operational, HR, and project management systems in the creative sector</li><li>Mentorship from senior staff in&nbsp;digital tools, workflow design, and nonprofit operations</li><li>Opportunity to contribute to a&nbsp;transformative organizational initiative that will support STEPS for years to come &nbsp;</li></ul><h2>Application Process</h2>Interested candidates are invited to apply via the&nbsp;<a href="https://stepspublicart.org/placements/" target="_blank">STEPS Placement Page Portal</a> by&nbsp;Thursday, September 4, 2025, at 4:00 PM ET with the subject line:Please emphasize your relevant experience as they pertain to this specific role when answering the application portal questions, as well as provide information on your academic program and placement course requirements (if applicable)Due to high application volumes, only shortlisted candidates will be contacted for an interview via video conferencing.<h2>STEPS is Committed to Diversity and Inclusion</h2>We welcome applications from all qualified individuals legally able to work in Canada, representing diverse backgrounds, identities, and perspectives. We especially encourage applicants from equity-deserving communities, including those who identify as&nbsp;Indigenous, Black, people of colour, newcomers, disabled, and/or LGBTQQIP2SAA+.

STEPS Public Art

AI Knowledge Assistant Project Support

Our high school is seeking a dedicated and organized Volunteer Administrative Assistant to support our daily operations and leadership team. This is a great opportunity for someone looking to gain hands-on experience in education administration while making a meaningful impact in our school community.Role Highlights:Assist in scheduling classes and maintaining school calendarsSupport the CEO with daily administrative tasks and meeting coordinationCommunicate with teachers, staff, and parents to ensure smooth operations if neededPrepare basic reports, correspondence, and documents as neededProvide general office support to help keep the school running efficientlyWhat we’re looking for:Strong organizational and multitasking skillsComfort with scheduling and calendar managementClear and professional communication (written and verbal)Ability to work independently and as part of a teamFamiliarity with MS Office or Google Workspace is an assetTime Commitment: 🕙 Tuesday to Thursday, 10:00 AM – 2:00 PM (consistent weekly support until January 2026)Why Volunteer With Us? You’ll gain valuable experience in education and administration, work closely with school leadership, and be part of a passionate and supportive team helping students succeed in a new community.📍 Location: Oakville 📅 Start Date: Immediate👉 To apply, please send your resume and a short note about your interest and availability.

World Life Institute

Administrative Assistant

The World Life Education Centre is an innovative high school that has recently relocated to Oakville (Bristol Circle). With a new vision and a growing student community, we are expanding our reach into a new market and are seeking enthusiastic volunteers to support our team.Responsibilities include:Conducting lead research to identify opportunities and community connectionsSupporting social media content creation and schedulingAssisting with administrative emails and internal communicationsSupporting Department marketing efforts by working alongside our Events Manager, Learning &amp; Development Manager, PR Manager, and Tutorial LeadContributing to multiple deadlines while providing consistent support through January 2026Time Commitment:Mondays (12 PM – 3:00 PM) – mandatoryTwo Flexible additional days per week (11:00 – 3:00 PM)Event days as neededConsistent weekly commitment required until JanuaryQualifications &amp; Skills:Strong communication and writing skillsFamiliarity with social media platforms (Instagram, Facebook, LinkedIn, TikTok)Comfortable managing multiple tasks and adapting to changing deadlinesInterest in marketing, education, events, and nonprofit communicationsOrganized, reliable, and eager to learnWhat We Offer:Hands-on experience in research, communications, and event and education marketingDirect mentorship from managers across multiple departmentsA dedicated workspace at our Oakville location (Bristol Circle)Exposure to a series of workshops and eventsReference letter upon successful completion of your volunteer termA gift in kind upon annual enrollment per high school student📍 Location: Oakville, ON – Bristol Circle 📅 Term: Immediately through January 2026 📧 How to Apply: Please send your resume and a short statement of interest to <a href="mailto:admin@worldlifeedu.ca" target="_blank">admin@worldlifeedu.ca</a> with the subject line Volunteer Application – Research &amp; Marketing Support.

Research, Social Media, Communications & Marketing

Description: Administrative volunteers provide essential office support that keeps programs running efficiently. This behind-the-scenes role helps with data, communications, and organization so program staff can focus on direct service to youth.Location &amp; Schedule:<ul><li>Dates: Aug 2025 -June 2026</li><li>Days: Monday–Friday, Times: 9:00 AM – 5:00 PM</li><li>Commitment: Daytime shifts, flexible hours</li></ul>Duties:<ul><li>Perform data entry, filing, and document organization.</li><li>Support communications: prepare newsletters, update outreach lists, and assist with basic social posts.</li><li>Manage supplies and maintain a tidy office environment.</li><li>Assist staff with light administrative tasks and follow-up.</li></ul>Education / Skills:<ul><li>High school student (Grade 11–12) or older.</li><li>Basic computer skills (MS Office, email).</li><li>Organized, detail-oriented, and able to follow instructions.</li></ul>

116 Administrative / Clerical Support Jobs