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Le texte français suit le texte anglais.CAUBO OpportunityFounded in 1937, CAUBO is a non-profit professional organization representing the chief administrative and financial officers at over 100 universities and affiliated colleges in Canada. CAUBO provides a national perspective on matters related to higher education administration. It strengthens the capacity of leaders in the sector by connecting them with peers and information, enabling them to pursue opportunities and create solutions for shared issues. Supported by a vibrant community of volunteers, CAUBO offers a wide array of programs and services, which includes Faculty Bargaining Services (FBS). &nbsp;FBS supports Canadian universities in matters related to academic bargaining and contract administration.Scope and Objective of PositionThe incumbent plays a key role in the successful delivery of FBS programs and services, related to academic labour relations, through operational and administrative support requiring strong organizational, communications and interpersonal skills.Primary Functions and ResponsibilitiesProvide administrative, logistical, technical, and editorial support for FBS staff, consultants and committees as prioritized by the FBS Director.This support includes but is not limited to:<ul><li>Schedule and coordinate internal and committee meetings, assist with preparing document packages, and ensure the timely distribution of meeting materials.</li><li>Support the delivery of FBS events, including webinars, roundtables, and regional meetings. </li><li>Attend meetings, document discussion points and track the progress of action items.</li><li>Provide support for the annual FBS conference, including administrative assistance during the content development phase and on-site registration.</li></ul>Support the membership database and web application:<ul><li>Implement membership directory changes, as requested.</li><li>Develop distribution lists for communications initiatives as requested by CAUBO staff and Field Representatives.</li><li>Process web application access requests.</li><li>Assist the Senior Analyst, FBS in web application product management activities.</li></ul>As directed by the FBS Director, liaise with FBS Subject Matter Experts (SMEs) and authors (FBS Director, Senior Analyst, FBS Field Representatives) to provide the following support for FBS’ various publications, research reports, website, newsletters, marketing collateral and communications aimed at members and volunteers:&nbsp;<ul><li>Ensure a consistent look, feel, brand voice, and quality for all FBS communications, publications, and materials, in alignment with FBS branding guidelines.</li><li>Secure FBS Director approval for all FBS outputs prior to translation or design</li><li>Coordinate the development and production process for FBS publications, including formatting, design, proofreading and editing with SMEs, translation with the outsourced translator, publishing (as required) and distribution.</li><li>Prioritize the flow of documents, often with competing deadlines, among stakeholders to ensure that project timelines are met.&nbsp;</li></ul>Oversee the upload and organization of resources in the FBS web app’s Resource Centre.<ul><li>Review collective agreement dates in the FBS Resource Centre to verify dates, ensure documents are current, and maintain an accurate inventory.</li><li>Upload on-demand webinars to the FBS web app and verify that links and descriptions are correct.</li><li>Support the Senior Analyst in maintaining the FBS newsfeed with up-to-date events, releases, and member communications.</li></ul>Act as the liaison with CAUBO shared services on portfolios requiring their support.<ul><li>Participate in regular meetings with the shared services related to FBS events and provide FBS Director and FBS team with status of portfolios.</li><li>Consolidate, delegate and report on event and communications action items ensuring that deadlines are met.</li><li>Conduct yearly review of membership database prior to membership invoicing.</li><li>Manage all supplier invoicing processes and follow-up.</li></ul>Support other FBS activities as identified by the FBS Director.Education and Experience<ul><li>College diploma in administration or office management or a combination of relevant experience</li><li>2-3 years of experience in a similar role</li></ul>Management/Supervisory ResponsibilityDirect Supervision:<ul><li>No direct reports</li></ul>Working Conditions<ul><li>Virtual office environment</li><li>Sensitive and confidential information</li></ul>Skills and Abilities<ul><li>Excellent written and verbal communication skills in English; ability to communicate in French is an asset.</li><li>Embraces innovation and new technologies; demonstrates adaptability and a desire to learn and grow.</li><li>Proficiency in Microsoft Word, Excel, Outlook and Mailchimp; experience hosting webinars with Microsoft Teams and using Adobe InDesign is considered an asset.</li><li>Excellent attention to detail.</li><li>Ability to multi-task, prioritize and balance competing deadlines and demands.</li><li>Ability to take initiative and work independently, as well as collaboratively as part of a team.</li><li>Ability to handle confidential materials with discretion and tact.</li></ul>CAUBO offers a comprehensive fringe benefit package, including:<ul><li>Participation in defined contribution pension plan with 140% employer match.</li><li>Health, dental and vision plan.</li><li>Life insurance.</li><li>LTD (paid by employee).</li><li>Paid leave (vacation, sick, special leave).</li><li>Fitness subsidy.</li><li>Health care spending account.</li></ul>The salary range for this position is $48,894 to $65,701. &nbsp;Hours: Full-Time (35 hours per week). Anticipated Start date: January 5, 2026. &nbsp;Location: Currently, CAUBO is a remote-first organization with team members primarily located in Ottawa. Candidates must reside within 200km of downtown Ottawa in order to meet in person as required (typically once a month).____________________________________________________Offre d’emploi ACPAUCréée en 1937, l’ACPAU est une organisation professionnelle à but non lucratif qui représente les principaux cadres administratifs et financiers de plus de 100 universités et collèges affiliés au Canada. L’ACPAU fournit un point de vue national sur des enjeux liés à l’administration de l’enseignement supérieur. Elle renforce les capacités des leaders du secteur en les mettant en contact avec leurs pairs et en leur donnant de l’information, leur permettant ainsi de tirer parti des occasions qui se présentent et de créer des solutions à des problèmes communs. Appuyée par une communauté de bénévoles dynamiques, l’ACPAU offre un vaste éventail de programmes et services, tels que les Services d’appui à la négociation avec le corps professoral (SANCP). &nbsp;Les SANCP soutiennent les universités canadiennes en relations de travail avec le personnel académique.Portée des responsabilités et objectif du postePar l’offre d’un soutien opérationnel et administratif reposant sur de solides compétences organisationnelles, communicationnelles et interpersonnelles, le ou la titulaire du poste jouera un rôle pivot dans la prestation des programmes et services des Services d’appui à la négociation avec le corps professoral (SANCP) liés aux relations de travail avec le personnel enseignant.Fonctions et responsabilités principalesOffrir du soutien administratif, logistique, technique et éditorial au personnel, aux consultants et aux comités des&nbsp;SANCP, en fonction des priorités établies par le directeur des&nbsp;SANCP.Il faudra entre autres&nbsp;:<ul><li>Programmer et coordonner les réunions internes et les réunions de comités, aider à la préparation des documents et assurer la distribution en temps utile de la documentation nécessaire aux réunions.</li><li>Soutenir l’organisation des activités des SANCP, notamment les webinaires, tables rondes et réunions régionales. </li><li>Assister aux réunions, en assurer le compte rendu, et faire le suivi des différents points et mesures.</li><li>Fournir un soutien pour la Conférence annuelle des SANCP, notamment un soutien administratif durant l’élaboration de la programmation et l’inscription sur place.</li></ul>Gérer les applications Web et la base de données des membres.<ul><li>Reporter les modifications effectuées au répertoire des membres.</li><li>Préparer les listes de distribution pour les initiatives de communication, à la demande du personnel de l’ACPAU et des représentants régionaux.</li><li>Traiter les demandes d’accès à l’application Web.</li><li>Appuyer l’analyste principale des SANCP dans les activités de gestion de produit de l’application Web.&nbsp;</li></ul>Sous la gouverne du directeur des SANCP, se coordonner avec les experts des SANCP et les auteurs (directeur des SANCP, analyste principale, représentants régionaux des SANCP) pour appuyer et faire le suivi de divers écrits (publications, rapports de recherche, sites Web, infolettres, matériel promotionnel, communications à l’intention des membres et des bénévoles) :<ul><li>Assurer la cohérence de la présentation, de l’expression de la marque et de la qualité des communications, publications et ressources des SANCP, en accord avec les lignes directrices des SANCP en matière de valorisation de la marque. </li><li>Soumettre à l’approbation du directeur des SANCP le contenu de toutes les productions des SANCP avant de les envoyer à la traduction ou à la conception.</li><li>Coordonner le processus de développement et de production des publications des SANCP, y compris le formatage, la conception, la révision par les experts, la traduction envoyée à l’externe, la publication (le cas échéant) et la distribution.</li><li>Ordonnancer, dans le respect d’échéances souvent similaires, le flux des documents entre les parties prenantes de manière à assurer l’avancement des projets selon les échéanciers prévus.&nbsp;</li></ul>Surveiller le téléchargement et l’organisation des ressources dans le centre de ressources de l’application Web des SANCP.&nbsp;<ul><li>Vérifier les dates des conventions collectives dans le centre de ressources des SANCP, vérifier que les documents sont à jour et maintenir un inventaire précis.</li><li>Télécharger les webinaires à la demande sur l’application Web des SANCP et vérifier que les liens et les descriptions sont corrects.</li><li>Aider l’analyste principale à alimenter le fil d’actualité des SANCP avec des annonces d’activités, des communiqués et des communications aux membres.</li></ul>Assurer la liaison avec les services partagés de l’APCAU sur les portefeuilles requérant du soutien.<ul><li>Participer aux réunions avec les services partagés liés aux événements des SANCP et présenter au directeur et à l’équipe des SANCP une mise à jour sur les portefeuilles.</li><li>Rassembler, déléguer et consigner les points et mesures concernant les événements et les communications, et veiller au respect des échéances fixées.</li><li>Réviser annuellement la base de données des membres avant d’envoyer les factures d’adhésion.</li><li>Gérer tous les processus de facturation des fournisseurs et effectuer les suivis.</li></ul>Apporter son soutien à d’autres activités liées aux SANCP demandées par le directeur des SANCP.Formation et expérience<ul><li>Diplôme universitaire en administration ou en gestion administrative, ou combinaison d’expériences pertinentes.</li><li>De 2 à 3 ans d’expérience dans un poste similaire.</li></ul>Responsabilités de gestion ou de supervision.Supervision immédiate :<ul><li>Aucune</li></ul>Conditions de travail<ul><li>Environnement de travail virtuel.</li><li>Information confidentielle et de nature délicate.</li></ul>Compétences et habiletés<ul><li>Excellentes aptitudes à la communication écrite et orale en anglais; savoir communiquer en français est un plus.</li><li>Penchant marqué pour l’innovation et les nouvelles technologies; adaptabilité et désir d’apprendre et de progresser.</li><li>Maîtrise de Microsoft Word, Excel, Outlook ainsi que de Mailchimp; posséder de l’expérience dans l’organisation de webinaires avec Microsoft Teams et l’utilisation d’Adobe InDesign est un plus.</li><li>Grande minutie.</li><li>Capacité à mener plusieurs tâches de front, à établir adéquatement ses priorités et à respecter des échéances et des demandes concurrentes.</li><li>Capacité à prendre des initiatives et à travailler en autonomie ainsi qu’en collaboration au sein d’une équipe.</li><li>Capacité à manipuler des documents confidentiels avec discrétion et tact.</li></ul>L’ACPAU offre un programme d’avantages sociaux des plus complets :<ul><li>Régime de retraite à cotisations déterminées, auquel l’employeur contribue à 140 %.</li><li>Assurance pour les soins de santé, dentaires et de la vue.</li><li>Assurance vie.</li><li>Assurance invalidité de longue durée (payée par l’employé).</li><li>Congés payés (vacances, maladie, congés spéciaux).</li><li>Subvention à l’exercice physique.</li><li>Compte de dépenses pour les soins de santé.</li></ul>La plage salariale pour ce poste va de 48 894 $ à 65 701 $. &nbsp;Horaire : Temps plein (35 heures par semaine). &nbsp;Date de début prévue : 5 janvier 2026. Lieu : Actuellement, l’ACPAU est en mode télétravail, mais les membres de l’équipe sont principalement à Ottawa. Les personnes qui envoient leur candidature doivent demeurer dans un rayon de 200 km du centre-ville d’Ottawa afin de pouvoir assister aux rencontres en personne (généralement une fois par mois).

Canadian Association of University Business Officers (CAUBO) / Association canadienne du personnel administratif universitaire (ACPAU)

Member Services and Administrative Coordinator, Faculty Bargaining Services / Coordonnatrice ou coordonnateur des services aux membres et de l’administration, Services d'appui à la négociation avec le corps professoral

If you have excellent administrative skills, here’s a great opportunity for you to apply your abilities in a role that makes a real difference in the lives of people living with cancer.&nbsp;Wellspring Cancer Support Foundation is seeking a resourceful Administrative and Fundraising Assistant to support our fundraising activities and organizational operations, and to become a vital part of our dynamic team at Wellspring Westerkirk House, 105 Wellness Way (on the campus of the Sunnybrook Health Sciences Centre in Toronto). This is a full-time permanent position with a salary of $50,000 a year, plus benefits.Required Skills:<ul><li>At least two years’ experience in an administrative role</li><li>Demonstrated skill at entering complex information into a database</li><li>Very high degree of attention to detail</li><li>High degree of proficiency in MS Word, Excel, and Outlook</li><li>Excellent organizational and problem-solving skills</li><li>Speed and accuracy in completion of tasks, including data entry</li><li>Superior writing skills</li><li>Fluency in English</li><li>Ability to work in a fast-paced environment</li><li>Friendly, professional demeanour</li><li>Ability to handle sensitive information responsibly</li></ul>Preferred Skills:<ul><li>Experience in a charity/non-profit environment an asset</li><li>Experience with Salesforce database (or other databases) a strong asset</li></ul>Responsibilities:<ul><li>Fundraising campaign support, including database maintenance, donor communications, and general administrative duties</li><li>Donation processing, including data entry, thank-you letters, acknowledgement cards, and donation receipts</li><li>Recruitment support, including job postings, screenings, and setting up interviews</li><li>Operations support</li><li>Administrative support for Board and committee meetings</li><li>Administrative support for CEO and COO</li><li>Phone and email communication with donors and members</li><li>Occasional reception and other duties as required</li><li>Discretion and adherence to confidentiality policy</li></ul>If you have the above qualifications and would like to support Wellspring’s mission of helping individuals and families living with cancer, please apply to Jason Taniguchi on Charity Village. Applications must be received by December 2, 2025. No phone calls please.Wellspring is a network of community-based support centres offering programs and services that meet the emotional, practical, and physical/functional needs of people living with cancer and those who care for them.&nbsp; For more information, visit&nbsp;<a href="http://www.wellspring.ca" target="_blank">www.wellspring.ca</a>.Wellspring promotes diversity and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.&nbsp;Wellspring provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation.We thank all applicants in advance for their interest in this position and Wellspring Cancer Support Foundation; however, only candidates selected for an interview will be contacted.

Wellspring Cancer Support Foundation

Administrative and Fundraising Assistant

As a key member of the Supportive Care Department, the Supportive Care Coordinator is primarily responsible for leading and delivering grief and bereavement services at Oak Ridges Hospice.Reporting to the Supportive Care Department Lead, the Coordinator will focus on both resident/family support and community-based programming. The role emphasizes improving accessibility to grief services, developing tailored programs, strengthening grief volunteer engagement, and expanding outreach through innovative approaches such as community partnerships, events, and digital resources. The Coordinator will provide grief support consistent with the Adult Bereavement Care Pyramid (Irish Hospice Foundation), focusing on Level One and Level Two support<ul><li>Grief and bereavement support at Level One and Level Two of the Adult Bereavement Care Pyramid, including psychoeducation, resources, early intervention, group programs, workshops, and memorial events.</li><li>Conduct comprehensive grief and bereavement intakes and assessments to determine appropriate support pathways.</li><li>Develop, implement, and evaluate grief support programs in collaboration with the Supportive Care Department Lead.</li><li>Improve accessibility to grief and bereavement services for hospice residents, families, and the broader community.</li><li>Coordinate and collaborate with the Supportive Care Department Lead to align grief programming with overall departmental goals.</li><li>Oversee, mentor, and provide ongoing support to Grief &amp; Bereavement (G&amp;B) volunteers in collaboration with the Volunteer Coordinator.</li><li>Enhance outreach through digital initiatives such as a dedicated grief blog, podcast, or webinar series.</li><li>Partner with community organizations, schools, and healthcare providers to expand awareness and access to grief supports.</li><li>Maintain accurate documentation of client interactions and program outcomes.</li><li>Assisting with special events as required.</li><li>Post-secondary degree in&nbsp;Social Work, Counselling, Psychology, Spiritual Care, or a related field.</li><li>Specialized education/training in grief and bereavement support (e.g., certificate programs, ADEC, Canadian Grief Alliance standards, or equivalent) is preferred.</li><li>Knowledge of the Adult Bereavement Care Pyramid and its application in community-based services.</li><li>Demonstrated experience providing grief support in one-to-one and group settings at Level One and Two of the Bereavement Care Pyramid.</li><li>Experience in program development and coordination, including grief groups, workshops, or community-based initiatives.</li><li>Experience working with or coordinating volunteers in supportive or bereavement roles.</li><li>Prior experience in hospice, palliative care, community health, or supportive care is an asset.</li><li>Excellent interpersonal and communication skills, including group facilitation.</li><li>Understanding of grief literacy and ability to promote bereavement awareness within the community.</li><li>Ability to demonstrate compassion, empathy, integrity, respect, courtesy and a caring attitude in all interactions. </li><li>Pre-existing knowledge of community health and social service resources an asset. </li><li>Computer literacy. </li><li>Current and original copy of a satisfactory Criminal Records Check, Vulnerable Sector Search and Child Abuse Registry Check is required upon the start of employment.</li></ul>Current and original copy of a satisfactory Criminal Records and Vulnerable Sector Check is required upon the start of employment.Oak Ridges Hospice recognizes the importance of immunization to protect our residents, team members and visitors from COVID-19. As such, a condition of employment with Oak Ridges Hospice is requiring that all employees and new hires have received all required doses of a COVID-19 vaccine approved by Health Canada.Oak Ridges Hospice is an affirming organization supporting the Ontario Human Rights Code which states that every person has a right to equal treatment with respect to employment without discrimination or harassment because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability.<ul><li>Part-time, 15-20 hours per week.&nbsp;</li></ul>

Oakridges Hospice of Durham Ltd.

Supportive Care Coordinator

Volunteers are a critical part of our team. We rely on over 200 volunteers who fulfill various roles. Our volunteers come from all backgrounds, united in a common desire to help others during their time of greatest need.Choose from a variety of different roles. More information can be found at <a href="https://dlhospice.org/volunteer/https://dlhospice.org/volunteer/" target="_blank">www.dlhospice.org/Volunteer</a>

Dorothy Ley Hospice

Volunteer -different roles 

About CityKidz: &nbsp;CityKidz is a dynamic faith-based organization dedicated to improving the lives of at-risk children. We exist to increase resiliency and inspire big dreams for Canadian children living in low-income communities by providing inspirational experiences and nurturing personal relationships, one child at a time. Through our programs we instill positive values and morals into the lives of children, help build a solid foundation for their future and inspire each child to make positive life choices and to choose to “do what’s right.” Everything we do is guided by our Faith, Hope and Love. &nbsp;In Canada, more than 1 in 7 children live in poverty: in Hamilton, it’s 1 in 4. For generations, poverty has stolen dreams and destroyed futures. At CityKidz, we think it’s time to change that, and we’re recruiting a dynamic frontline team of leaders who will work with us to help kids dream big dreams and reach their full potential. &nbsp;Role Overview: &nbsp;CityKidz is seeking dedicated and passionate individuals to join our team as Welcome Team Volunteers. Welcome Team Volunteers play a key role in creating a positive first impression and supporting the CityKidz volunteer community, and in helping to set the tone for the day by offering guidance, encouragement, and care, ensuring all volunteers feel informed, valued, and equipped to serve effectively.&nbsp;As a Welcome Team Volunteer, the first point of contact for volunteers as they arrive on a Saturday at CityKidz, and you will be responsible for welcoming volunteers, and assisting them in getting to their designated areas. It is essential in this role to have a friendly and engaging personality, as you will be providing hospitality to each of our volunteers.&nbsp;Key Role Highlights:  &nbsp;<ul><li>Build valuable leadership and communication skills&nbsp;&nbsp;</li><li>Make a true difference through human connection&nbsp;&nbsp;</li><li>Be part of an uplifting, high-energy team&nbsp;</li></ul>Responsibilities: &nbsp;<ul><li>Greet and sign in volunteers using the check-in/check-out system&nbsp;</li><li>Ensure paper copies of attendance are filled out as volunteers arrive&nbsp;</li><li>Welcome new volunteers for their first shift, providing them with a welcome package, name tag, and all additional information needed for the day&nbsp;</li><li>Ensure new volunteers know where to go for their shift by guiding them to their team and introducing them to other team members&nbsp;</li><li>Conduct phone calls to scheduled volunteers who do not arrive for their shift&nbsp;</li><li>Relay important information to the appropriate staff member(s)&nbsp;</li><li>Occasionally check in on guests expected for the day&nbsp;</li><li>Keep refreshments on the hospitality table fresh and fully stocked&nbsp;</li></ul>Who this Role is For:&nbsp;<ul><li>Students, retirees, caregivers, or anyone who enjoys interacting with kids and youths&nbsp;</li><li>Anyone with a warm, friendly, caring, relational personality!&nbsp;</li><li>Those who desire to inspire kids to dream big&nbsp;</li></ul>Skills &amp; Qualifications: &nbsp;<ul><li>Minimum age 16+ (required)&nbsp;</li><li>Proficiency in reading (required)&nbsp;</li><li>Experience working in administration (preferred)&nbsp;</li><li>Ability to work in a fast-paced environment&nbsp;</li><li>Alert, with great judgment and ability to take initiative&nbsp;</li><li>Customer service and organizational skills&nbsp;</li><li>Familiarity with CityKidz and its different spaces throughout the building OR willingness to familiarize oneself with them&nbsp;</li><li>Effective communication skills to engage and support volunteers and staff members, providing clear instructions and conveying empathy and care&nbsp;</li></ul>Competencies &amp; Attributes: &nbsp;<ul><li>Welcoming and attentive towards people arriving&nbsp;</li><li>Outgoing and Friendly&nbsp;</li><li>Confident and warm in approaching new people&nbsp;</li><li>Enthusiastic with tasks&nbsp;</li><li>Highly supportive&nbsp;</li></ul>Training &amp; Support:&nbsp;<ul><li>On-the-job training will be provided on your first shift&nbsp;</li><li>You will be paired with experienced Welcome Team volunteers to help guide you and integrate you into our community&nbsp;</li></ul>CityKidz Volunteer Community, Appreciation &amp; Support: &nbsp;<ul><li>Lifechanging impact &amp; heartwarming moments&nbsp;</li><li>250+ volunteers &amp; 800+ kids &amp; youth throughout the city!&nbsp;</li><li>CityKidz apparel for all volunteers&nbsp;</li><li>Lunch + snacks provided for all volunteers for Saturday programs&nbsp;</li><li>Annual Volunteer Appreciation event&nbsp;</li><li>Twice a year Volunteer Pancake Breakfast&nbsp;</li><li>Verification of Volunteer Hours Signed off On&nbsp;</li><li>Volunteer Years of Service Recognition&nbsp;</li><li>Advancement Opportunities to Senior and Leadership Roles&nbsp;</li><li>Child Abuse Awareness and Protection Training&nbsp;</li><li>On the job and ongoing role trainings&nbsp;</li><li>References provided on an individual case basis&nbsp;</li><li>Flexibility and responsive collaborative communication!&nbsp;</li></ul>Time Commitment: &nbsp;<ul><li>Time Commitment: Minimum four (4) month commitment is required, for at least 1x a month but preferably biweekly Saturdays through March – June and September- December&nbsp;</li><li>Shifts: 7:00am-9:00am or 10:30am-12:30pm&nbsp;</li></ul>Work Environment &amp; Additional Details:&nbsp;<ul><li>Environment: warm-hearted, at the entrance table greeting volunteers, directly in the action!&nbsp;</li></ul>Next Steps / How to Apply:&nbsp;Ready to make a difference? Take the first step in applying by signing up for an info session today through: <a href="https://www.citykidz.ca/volunteer" target="_blank">www.citykidz.ca/volunteer</a>&nbsp; &nbsp;Questions? We would love to hear from you! Email <a href="mailto:volunteer@citykidz.ca" target="_blank">volunteer@citykidz.ca</a>&nbsp;

City Kidz

Welcome Team Volunteers

About Surrey Place&nbsp;Surrey Place is a not-for-profit organization that helps people of all ages with autism- development and sensory-related concerns push the boundaries of what’s possible to achieve new victories. With a holistic circle of care approach, Surrey Place brings together caring clinicians, staff, valued partners and other experts to collaborate for the client’s best interests. The organization works with clients throughout their lives, creating inventive and innovative programs so they can keep building their skills, grow their self-confidence and make their sight even higher. Since 1962, Surrey Place has supported people with varied and complex needs in the Toronto region and more recently, Northwestern Ontario. Surrey Place is accredited with Exemplary Standing by Accreditation Canada through the healthcare program.Position Description&nbsp;The Community Pantry at Surrey Place provides free food and essential items for anyone in need, with no questions asked. Operating under the Wellness Program, the Pantry is supported by a committee of staff volunteers from across the agency. We are now seeking external volunteers to help keep the Pantry stocked, organized, and welcoming for all visitors to our downtown location.Volunteers assist clients and families during a two-hour weekly shift.&nbsp;This is a daytime commitment aligned with the Pantry’s working hours:<ul><li>Tuesdays: 2:00 PM–4:00 PM EST</li><li>Wednesdays: 10:00 AM–12:00 PM / 4:00 PM –6:00 PM EST</li><li>Thursdays: 10:00 AM–12:00 PM EST</li></ul>A minimum commitment of 3 to 6 months is required.As a Community Pantry Assistant Volunteer, you will play a key role in maintaining a warm and supportive environment. Responsibilities include opening and closing the Pantry, keeping shelves well-stocked and organized, and creating a respectful and inclusive space for all visitorsMain Responsibilities<ul><li>Restock shelves and ensure items are neatly arranged&nbsp;</li><li>Sorting and checking food donations for expiration dates and quality&nbsp;</li><li>Assist visitors in finding what they need and answer basic questions&nbsp;</li><li>Maintain a clean and organized pantry&nbsp;</li><li>Help with donation intake and inventory tracking&nbsp;</li><li>Promote a welcoming and inclusive environment&nbsp;</li><li>Follow health and safety guidelines for food handling</li></ul>Qualifications&nbsp;<ul><li>Friendly and compassionate individuals who want to support their community&nbsp;</li><li>Reliable and able to commit to at least two shifts per month&nbsp;</li><li>&nbsp;Able to lift light to moderate loads, including some bending and lifting&nbsp;</li><li>Comfortable interacting with diverse community members&nbsp;</li><li>Access to a vehicle is an asset but not required&nbsp;</li><li>Willing to commit to this role for a minimum of 3–6 months&nbsp;</li><li>Must be able to travel to the Surrey Place downtown location&nbsp;</li><li>Must be willing to undergo a vulnerable sector check as part of the volunteer onboarding process&nbsp;</li></ul>Why Volunteer with Surrey Place?&nbsp;<ul><li>Make a direct impact in fighting food insecurity&nbsp;&nbsp;</li><li>Connect with your community and meet new people&nbsp;&nbsp;</li><li>Practice customer service skills and verbal communication in English&nbsp;&nbsp;</li><li>Gain experience in the disability and healthcare sectors&nbsp;&nbsp;</li><li>Opportunities for mentorship&nbsp;</li></ul>Surrey Place values the diverse and intersectional identities of its staff, clients and families and regards equity and neurodiversity as fundamental at all levels of our organization. We are seeking applicants who embrace our values of equity, diversity, inclusion, and accessibility (EDIA). We encourage candidates from Indigenous and equity seeking groups such as those from Black and racialized communities, people with disabilities, women and 2SLGBTQ+.&nbsp;

Surrey Place

Community Pantry Assistant Volunteer 

Two positions available - Permanent Full-Time Administrative Assistant &amp; Full-Time One-Year Administrative Assistant Maternity Leave ContractAssociation &amp; Events Management International (AEMI) is a well-established, respected, and growing association management company that provides professional management services to a wide range of associations.AEMI is seeking a detail-oriented and proactive&nbsp;Administrative Assistant&nbsp;to support our team across a variety of operational and administrative functions. The ideal candidate is a self-starter who takes initiative, follows direction, and works collaboratively in a team environment. They are exceptionally organized, possess strong communication and multitasking skills, and demonstrate a high level of proficiency with office technology and software.Experience working in a small office or non-profit environment will be considered an asset.The maternity leave contract position can lead to full-time role based on performance and business needs.&nbsp;ResponsibilitiesAct as an administrative assistant for AEMI and several client associations. This includes:Key DutiesMembership<ul><li>Serve as the primary point of contact for current and prospective members.</li><li>Process new member applications, renewals, and cancellations.</li><li>Maintain accurate and up-to-date member records in the membership database.</li><li>Generate membership reports to update the various committees.</li><li>Support member onboarding, including welcome communications and materials.</li></ul>Administration<ul><li>Provide administrative support to the relevant Executive Director and Managers.</li><li>Assist in the development and implementation of internal systems and procedures.</li><li>Maintain accurate records, files, and documentation for organizational compliance.</li><li>Help prepare board and committee meeting materials; take minutes as needed.</li><li>Support financial processes such as invoicing.</li></ul>Events and Programs<ul><li>Assist with the planning and execution of exams, webinars, and conferences.</li><li>Track registrations, process payments, and manage communications with attendees.</li><li>Assist with coordinating logistics such as venue booking, catering, supplies, and technology setup.</li><li>Provide onsite and virtual event support as needed.</li></ul>Communications and Marketing<ul><li>Assist in the development and distribution of member newsletters and updates.</li><li>Maintain and update website content, event listings, and membership resources.</li><li>Support social media management and promotional campaigns.</li><li>Respond to general inquiries via phone and email in a timely and professional manner.</li></ul>Database and Technology<ul><li>Ensure data accuracy and integrity in membership and operations systems.</li><li>Generate standard and custom reports for management and board use.</li><li>Liaise with IT vendors or consultants to resolve basic tech issues.</li></ul>Qualifications<ol><li>Bachelor’s degree or Community College diploma/certificate in a related field, plus three to five years of administrative experience (preferably within the not-for-profit sector).</li><li>Superior organizational and communication skills, tact, diplomacy, and sound judgment.</li><li>Superior knowledge of Microsoft Office, Adobe Professional, and website maintenance.</li><li>Excellent time management skills and ability to problem solve and troubleshoot.</li><li>Self-starter with the ability to work independently and as part of a team.</li><li>Excellent command of English grammar and writing abilities.</li><li>French skills in reading and speaking are an asset.</li></ol>Diversity is a core value at Association and Events Management International. We are passionate about building and sustaining an inclusive and equitable environment for all. We lead with our values and beliefs that enable team members to develop their potential, bring their whole selves to the workplace, and engage in a world of inclusion. We know that having varied perspectives helps generate better ideas to solve the complex problems of a changing and increasingly diverse world.If you are interested in this position and an opportunity to grow, please send your cover letter and resume/CV to&nbsp;<a href="mailto:careers@aemanagement.ca" target="_blank">careers@aemanagement.ca</a>.For further information about our company, please visit&nbsp;<a href="https://aemanagement.ca/" target="_blank">aemanagement.ca</a>.

Association & Events Management International

Administrative Assistant - Contract Position

DIRECTOR OF COMMUNICATIONSTemporary, Full-Time, 18-month contract with possibility of extension (Parental Leave)HOURS OF WORK: 35 hrs per weekSTART DATE: December 8th, 2025&nbsp;STATUS OF EMPLOYMENT: Temporary Full-Time, Managerial (18-month contract with possibility of extension, Parental&nbsp;Leave)VACATION ENTITLEMENT:<ul><li>3 weeks per year in the first three years of employment;</li><li>4 weeks per year in the fourth, fifth and sixth year of employment;</li><li>5 weeks per year in the seventh and subsequent years of employment.</li><li>6 weeks per year in the tenth and subsequent years of employment. Pro-rated for Part-time Employees</li></ul>SICK DAY ENTITLEMENT: 24 days per year (in every 12 months of employment) for Full-time Employees. Pro-rated for Part-time EmployeesBASE SALARY: $62,700REPORTS TO: FMTA Executive DirectorPosition SummaryThe Director of Communications provides strategic, creative and dynamic communications to the FMTA. He/she/they are responsible for implementing and overseeing the FMTA communications plan, general FMTA promotion, including services and policy recommendations and oversight of the FMTA hotline program (call center).Reporting to the Executive Director he/she/they is responsible for overseeing communications, administration and operation of the tenant hotline and direct front line service in relation to written hotline questions.IMPORTANT NOTE:While not a requirement of the position, the FMTA is strongly seeking Indigenous candidates to also help us engage in work with Indigenous tenants in Toronto.ResponsibilitiesCommunications<ul><li>Oversees the effective development and dissemination of all FMTA communications (e.g. Website, Publications, Newsletter, Reports, E-mail, social media, graphics and education materials, etc.).</li><li>Implements and oversees the FMTA communications plan.</li></ul>Membership<ul><li>Oversees maintenance of membership files and database; coordinates</li><li>processing of members via our CRM system</li></ul>Programs<ul><li>Implements the City of Toronto Purchase of Service Agreement for the FMTA Hotline/Info Hub Service;</li><li>Provides leadership, direction, training and supervision to FMTA hotline staff</li><li>Ensures effective linkages between the Hotline team and other FMTA programs</li><li>Represents the FMTA on infohub services in the community;</li><li>Ensures a high level of research, legal education and training;</li><li>Oversees effective advertising of infohub services</li><li>Troubleshoots equipment issues and oversees repairs</li><li>Ensures proper equipment and supply</li></ul>Technical Oversight<ul><li>Oversees maintenance of the Hotline VOIP system</li><li>Oversees the maintenance of FMTA social media and live chat accounts</li><li>Oversees the maintenance of the FMTA hotline database system</li><li>Oversees the maintenance of the FMTA CRM system</li></ul>Accountability/Reporting<ul><li>Reports to ED on program, personnel, financial and legal issues</li><li>Ensures that ED is aware of all pertinent issues and legal obligations</li><li>Prepares all reports in line with the City of Toronto Purchase of Service Agreement</li></ul>Access &amp; Equity<ul><li>Provides leadership in the development of all Access, Safety &amp; Equity</li><li>Policies and Procedures;</li><li>Ensures the implementation and evaluation of all Access, Safety &amp; Equity policies and procedures.</li></ul>Financial Management<ul><li>Supervises the development and administration of hotline/infohub and project comms budgets;</li><li>Maintains effective working relationships with City and auditors;</li><li>Ensures the preparation and presentation of regular financial reports;</li><li>Manages FMTA hotline/infohub assets;</li><li>Recommends hotline spending priorities;</li><li>Ensures that the FMTA fiscal year ends within established budget objectives</li></ul>Human Resources Management<ul><li>Provides leadership in identifying, developing and implementing effective personnel policies and procedures for the hotline/infohub including recruitment, hiring, orientation, compensation, training, supervision, evaluation, discipline and termination within an employment equity framework;</li><li>Provides appropriate training and training documents for hotline staff</li><li>Ensures effective teamwork among staff in a culture of anti-oppression, anti-racism, and anti-discrimination;</li><li>Ensures adequate and appropriate allocation of hotline/infohub staff resources;</li><li>Ensures the effective administration of the collective agreement for the hotline</li></ul>Direct Front Line Service<ul><li>Handles written hotline inquiries (email, social media, live chat) as needed</li></ul>QUALIFICATIONS:<ul><li>Ability to work within vision to the FMTA</li><li>Active listening/empathy</li><li>Ability to manage staff</li><li>Ability to work effectively in a unionized environment</li><li>Communications experience</li><li>Experience with creating graphics, media development and web basedcontent</li><li>Some experience with direct front line service</li><li>Good understanding about client services</li><li>Experience with a multi-work-unit environment</li></ul>FMTA welcomes the contributions that individuals from oppressed communities bring to our organization, and invites indigenous people, people of colour, women, gays, lesbians, bisexuals, two-spirited people, transgender people, transsexuals, single parents, members of ethnic minorities, immigrants and people with disabilities to apply. Any personal disclosure will be held in confidence.The FMTA office is currently wheelchair accessible and is a fragrance free environment.Interested candidates should submit a resume (CV) and cover letter in ONE PDF DOCUMENT outlining their qualifications for the position to <a href="mailto:hiringcommittee@torontotenants.org" target="_blank">hiring@torontotenants.org</a> by November 24th, 2025 at 6:00pm.

Federation of Metropolitan Toronto Tenants' Associations

Director of Communications (18 month Contract, Parental Leave)

FERNIE YOUTH SERVICESAMAZING COMMUNITY-BASED ORGANIZATION IN TORONTORespect ● Integrity ● Compassion ● ExcellenceFernie Youth Services is a leading community-based nonprofit organization helping&nbsp;youth&nbsp;flourish &amp; contribute to safer communities for a lifetime. We provide safe housing, open custody, community reintegration, and employment readiness programs that guide youth from the justice system toward purposeful living. We believe that meaningful relationships and strong processes together create lasting change. We are steadfast in our commitment to supporting youth as they confront these barriers, providing them with the resources, guidance, and opportunities needed to overcome adversity and build brighter, more secure futures.Are you passionate about helping youth thrive?The Pod Group is partnering with Fernie Youth Services to place a results-driven and strategic leader to fulfill the role of Manager, Accounting &amp; Administration.WHY YOUR ROLE MATTERSThe Manager, Accounting &amp; Administration is a key leadership role that combines finance administration, human resources, fund development coordination, and general administration. This position focuses on ensuring strong internal processes, maintaining sound financial controls in collaboration with the CFO and external accounting team, and supporting HR policy, compliance and well-managed operations, enabling programs to focus on serving youth.The Manager, Accounting &amp; Administration will coordinate multiple departments across finance, HR and fund development, with access to AI-enabled tools for forward-thinking candidates who enjoy improving efficiency and process intelligence. This is an amazing opportunity to support the local community!HOW YOU WILL MAKE AN IMPACTA)&nbsp;&nbsp; Finance Administration (40%):<ul><li>Manage day-to-day accounts payable (20–30 invoices/month) and corporate card receipts with support from the Office Administration Assistant.</li><li>Coordinate month-end close checklist, ensuring completeness, proper evidence, and timely sign-offs (external firm performs reconciliations; CFO reviews).</li><li>Maintain vendor onboarding controls, GL coding distribution, and document registers for payroll, funder submissions, and approvals.</li><li>Support preparation of funder reports, budget tracking, and allocation updates.</li><li>Liaise with the CFO, external finance team, and CEO to ensure strong financial controls and documentation discipline.</li></ul>B) HR &amp; People Operations (40%):<ul><li>Lead and coordinate recruitment, onboarding, and performance review processes in collaboration with managers.</li><li>Support employee relations, training compliance, and HR documentation.</li><li>Oversee payroll changes and monthly approval packages with appropriate segregation of duties (in partnership with the CFO and external finance team).</li><li>Maintain benefits enrolment, employee records, and HR policy compliance.</li><li>Foster a positive workplace culture consistent with the organization's values.</li></ul>C)&nbsp; Fund Development &amp; Revenue Support (10%):<ul><li>Strategic Funding Planning: Contribute to annual funding plans, aligning funding goals with organizational priorities.</li><li>Grant &amp; Foundation Support: Assist with identifying, tracking, and coordinating applications and reports for government, foundation, and corporate grants.</li><li>Individual Donor &amp; Campaign Support: Coordinate donor communication materials, events, and campaigns under CEO's direction.</li><li>Revenue Tracking: Maintain simple dashboards and reporting tools that connect fundraising results with finance data.</li></ul>D)&nbsp; General Administration (10%):<ul><li>Oversee key administrative functions including office management, document control, IT coordination, insurance renewals, and vehicle administration.</li><li>Support organizational processes related to facilities, recordkeeping, and risk management.</li><li>Perform other duties as assigned to support the CEO and leadership team.</li></ul>WHAT YOU WILL BRING<ul><li>Post-secondary education in business administration, HR, accounting, or a related field.</li><li>5+ years’ progressive experience in HR, finance administration, or non-profit operations, ideally with exposure to fund development or grants coordination.</li><li>Strong understanding of HR processes, payroll, and employment legislation.</li><li>Solid grasp of financial administration, bookkeeping flow, and internal controls (QuickBooks Online, Dext, or equivalent tools).</li><li>Strategic thinker who can switch between detail and big picture, focusing on empathetic and service-oriented leadership.</li><li>Excellent writing and coordination skills, with the ability to produce concise documentation, checklists, and communications.</li><li>High integrity and discretion with confidential information.</li><li>Comfort working independently in a collaborative, mission-driven team.</li><li>Ability to utilize and leverage AI and automation to improve workflow and decision-making.</li><li>Experience supporting grant or fundraising activities is considered an asset.</li></ul>OUR COMMITMENT TO EDIBThe success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity,&nbsp;diversity, inclusivity, and belonging.OUR PARTNERSHIP - THE POD GROUPThe Pod Group (PG) connects candidates with amazing career opportunities in Ontario! We collaborate extensively with not-for-profit and community-based organizations, including health, social services, developmental, housing, mental health, and community health care.We promote a unique candidate experience that integrates equity, diversity, inclusion and belonging in our engagement with candidates. Our recruitment strategy focuses on learning more about your career goals and aligning your passion with mission-driven work.We thank you for your interest&nbsp;in&nbsp;applying!

The Pod Group

Manager, Accounting & Administration

SummaryWe’re building a national volunteer Communications Team to amplify stories of sustainability across Canada, and we’d love for you to be part of it!Description &nbsp;What you’ll be doingAre you passionate about climate action, creative communication, and storytelling that drives&nbsp;impact?&nbsp; &nbsp;Who We AreBiosphere Eco-Cities Canada (BECC) is a national environmental non-profit supportinggrassroots climate and environmental sustainability solutions. With a national hub and fiveactive chapters (Vancouver, Edmonton, Toronto, Brampton, Ottawa), we’re scaling up ourcommunications, and need creative, committed volunteers to help tell our story.About the RoleAs our Volunteer Communications Coordinator, you'll work with a dynamic and purpose-driven&nbsp;team. This is a hands-on opportunity to help shape the voice, visuals, and community presence&nbsp;of a growing sustainability movement. &nbsp;Key Responsibilities● Social Media: Curate, create, and schedule engaging content on Instagram, LinkedIn,Facebook, and more. Spot trends, build engagement, and grow our online presence.● Content Writing: Draft blogs, newsletters, interview pieces, and campaign stories thatinform and inspire diverse audiences.● Visual Design: Create compelling graphics and short-form videos for social media andcampaigns (using Canva or Adobe Suite). Turn environmental messages intoeye-catching, accessible visuals.Whether you're a writer, a designer, a social media enthusiast—or a bit of all three—this roleoffers creative freedom and real-world experience in nonprofit communications.Why Join Us?● Shape the voice of a national climate movement● Gain experience across writing, social media &amp; design● Collaborate with a friendly, mission-driven team● Work flexibly—from anywhere in Canada● Grow your professional networkReady to Apply?Send us a short introduction, your résumé, and any relevant work samples or links to:<a href="mailto:etoy@bioecocity.org" target="_blank">etoy@bioecocity.org</a>

85 Administrative / Clerical Support Jobs