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Administrative &amp; Donor Database Coordinator &nbsp;Position:&nbsp; &nbsp;Administrative &amp; Donor Database Coordinator&nbsp;Commitment:&nbsp;Full-Time (with flexible hours)Location:&nbsp; &nbsp;Hybrid (with in-office presence and meetings in North Halton area)About Townsend Smith Foundation&nbsp;&nbsp;The Townsend Smith Foundation is dedicated to supporting high-quality hospice palliative care in our community and is actively working to build a much-needed residential hospice for North Halton. We host several signature fundraising events each year to bring people together, raise vital funds, and strengthen awareness of our mission.&nbsp;Position Summary&nbsp;&nbsp;The Townsend Smith Foundation is seeking a highly organized and tech-savvy Administrative &amp; Donor Database Coordinator to support our growing organization. In this full-time hybrid role, the Coordinator will provide comprehensive administrative support to the Executive Director and Board of Directors, including managing calendars, preparing meeting materials, coordinating communications, and ensuring smooth day-to-day operations. &nbsp;A core responsibility of this position is managing the Foundation’s donor database. The Coordinator will oversee accurate data entry, timely gift processing, and the preparation of reports that support fundraising and stewardship activities. This role works closely with, and reports to, the Development Director to ensure smooth coordination across administrative and fundraising functions. &nbsp;The ideal candidate is detail-oriented, process-focused, and collaborative, with an interest in both organizational administration and database management. This is an excellent opportunity to contribute to a meaningful mission while building versatile skills in nonprofit operations and data systems. &nbsp;Key Responsibilities &nbsp;Administrative:&nbsp;<ul><li>Manage scheduling, correspondence, and general office communications </li><li>Organize meetings and events, prepare agendas, and record minutes </li><li>Support travel planning, expense reporting, and office supply inventory </li><li>Assist with HR-related tasks such as onboarding, record keeping, and staff communications </li><li>Maintain confidential files and ensure adherence to organizational policies </li><li>Other tasks as assigned &nbsp;</li></ul>Donor Database Management:&nbsp;&nbsp;<ul><li>Input, update, and maintain accurate donor and organizational records in database </li><li>Process donations and prepare acknowledgment and tax receipts </li><li>Generate regular and custom reports for internal and external use </li><li>Monitor data integrity and perform routine audits for accuracy </li><li>Troubleshoot database issues and collaborate on process improvements </li><li>Ensure compliance with data privacy regulations and internal standards &nbsp;</li></ul>Qualifications&nbsp;&nbsp;<ul><li>Exceptional organizational and time-management abilities </li><li>Strong written and verbal communication skills </li><li>Preference will be given to candidates with DonorPerfect experience; however, applicants with strong technical skills and CRM experience are also encouraged to apply. </li><li>Strong technical aptitude and the ability to learn new software systems quickly. </li><li>Proficiency with Microsoft 365, including Word, Excel, PowerPoint, Outlook &amp; SharePoint </li><li>Demonstrated ability to handle confidential information with discretion. </li><li>Comfortable working independently and within a small, collaborative team </li><li>Nonprofit or healthcare experience is an asset, though not required. </li><li>Valid Drivers license and access to a reliable vehicle. </li><li>Commitment to the mission and values of the Townsend Smith Foundation &nbsp;</li></ul>Compensation&nbsp;&nbsp;•&nbsp;This is a full-time position. Compensation will be commensurate with experience. Salary range $50,700 – $58,500 annually. &nbsp;How to Apply&nbsp;&nbsp;Please send a brief cover letter and your resume to <a href="mailto:admin@townsend-smith.ca" target="_blank">admin@townsend-smith.ca</a> with the subject line “Administrative &amp; Donor Database Coordinator Application.” Applications will be reviewed on a rolling basis.The Townsend Smith Foundation is committed to diversity, equity, and inclusion, and welcomes applications from all qualified individuals.

Townsend Smith Foundation

Administrative and Donor Database Coordinator

POSITION SUMMARYRonald McDonald House Southwestern Ontario (RMH-SWO) is seeking an exceptional System Analyst, Fundraising and Operations Database, to lead the optimization of our fundraising infrastructure during a transformational period. As we execute a historic $40 million capital campaign to double our capacity and expand operations, this role will be instrumental in ensuring best-in-class fundraising operations, data integrity, and donor experiences.Reporting to the Vice President, Philanthropy &amp; Community Relations, this position requires a strategic systems thinker who combines technical database expertise with a deep understanding of fundraising operations. The successful candidate will serve as the organizational expert in Blackbaud Raiser's Edge NXT, driving process innovation, enhancing collaboration between fundraising and finance teams, and leveraging technology to elevate every aspect of the donor journey.To ensure fair and equitable pay at RMHC-SWO, placement on the salary range will be based on your years of experience, skills and qualifications relevant to the Director, Programs and Mission Impact. Hiring salary range: $60,000 to $70,000. RMHC-SWO offers a 4-day workweek schedule for the employees.KEY RESPONSIBILITIESBlackbaud Raiser's Edge NXT Administration &amp; Optimization<ul><li>Serve as the organizational expert and primary administrator for Blackbaud Raiser's Edge NXT, ensuring optimal system performance, data integrity, and functionality.</li><li>Design, implement, and refine database architecture, coding structures, and workflows that support sophisticated fundraising operations and reporting requirements.</li><li>Develop and maintain comprehensive database documentation, including data dictionaries, process flows, and standard operating procedures.</li><li>Lead system upgrades, integrations, and implementations of new Blackbaud modules to enhance fundraising capabilities.</li><li>Create and manage custom queries, reports, dashboards, and data visualizations that provide actionable insights for fundraising strategy.</li><li>Establish and enforce data governance standards, ensuring consistent, accurate, and compliant data management practices.</li><li>Provide technical leadership on database-related decisions, serving as the liaison between fundraising, finance, IT, and external vendors.</li></ul>Gift Processing &amp; Revenue Operations<ul><li>Oversee all aspects of gift processing, ensuring accuracy, timeliness, and compliance with Canada Revenue Agency (CRA) guidelines and organizational policies.</li><li>Design and implement best-practice workflows for processing all gift types including cash, credit card, stock transfers, in-kind donations, planned gifts, pledges, and recurring donations.</li><li>Ensure accurate and timely issuance of CRA-compliant official donation receipts, including split receipting, fair market value assessments, and advantage calculations.</li><li>Establish quality control protocols and audit procedures to maintain data accuracy and identify discrepancies.</li><li>Manage month-end, quarter-end, and year-end gift processing and reconciliation procedures.</li><li>Coordinate seamlessly with Finance and Corporate Services teams to ensure gift revenue is accurately recorded and reconciled across all systems.</li><li>Monitor gift processing metrics and develop strategies to improve efficiency and donor experience.</li></ul>Fundraising Operations &amp; Process Excellence<ul><li>Lead process improvement initiatives across the Development department, identifying inefficiencies, developing solutions, and implementing change management strategies.</li><li>Design and optimize donor stewardship workflows, acknowledgment processes, and communication touchpoints to enhance donor retention and engagement.</li><li>Develop and maintain campaign tracking systems, moves management protocols, and portfolio management tools.</li><li>Create and manage project tracking systems for campaign initiatives, events, and major gift solicitations</li><li>Establish metrics and key performance indicators (KPIs) to measure fundraising effectiveness and operational efficiency.</li><li>Conduct regular data audits and cleanup initiatives to maintain database health and optimize system performance.</li><li>Support the development team with data segmentation, prospect research, donor analytics, and predictive modelling.</li></ul>Cross-Functional Collaboration &amp; Integration<ul><li>Serve as the primary liaison between Development and Finance/Corporate Services, fostering seamless.collaboration and ensuring alignment of systems, processes, and reporting.</li><li>Lead regular reconciliation meetings with Finance to ensure that gift revenue, receivables, and donor records are accurate and synchronized.</li><li>Collaborate with Finance to streamline accounts receivable processes, pledge tracking, and revenue recognition.</li><li>Partner with Marketing and Communications to ensure consistent donor data flows across all platforms and touchpoints.</li><li>Work with program staff to track and report on restricted fund utilization and grant compliance.</li><li>Facilitate communication between internal stakeholders and external technology vendors, consultants, and partners.</li></ul>Reporting, Analytics &amp; Strategic Insights<ul><li>Design and deliver comprehensive fundraising reports, dashboards, and analytics for leadership, board members, and campaign volunteers.</li><li>Develop custom reports that track campaign progress, donor retention, gift officer performance, and revenue trends.</li><li>Create data visualizations and presentations that communicate complex information clearly and compellingly.</li><li>Provide analytical insights that inform fundraising strategy, donor segmentation, and resource allocation.</li><li>Lead the annual planning and budgeting process for Development operations, ensuring alignment with organizational goals and Finance timelines.</li><li>Conduct prospect identification projects and wealth screening initiatives to support major gift fundraising.</li><li>Analyze donor behaviour, giving patterns, and engagement metrics to optimize cultivation and solicitation strategies.</li></ul>Diversity, Equity, and Inclusion:<ul><li>Embed DEI principles into all aspects of operations and programming, fostering an inclusive and equitable environment.</li><li>Champion diversity, equity, and inclusion initiatives in all mission-focused activities of RMH SWO.</li></ul>QUALIFICATIONS/ KNOWLEDGE REQUIRED<ul><li>Master's degree in Library and Information Science, Information Technology, Data Analytics, or related field strongly preferred.</li><li>Bachelor's degree in a relevant field required.</li><li>Blackbaud Raiser's Edge NXT Certification strongly preferred or commitment to obtain within first year.</li><li>Project Management Professional (PMP) designation or equivalent is an asset</li><li>Certified Fundraising Executive (CFRE) or willingness to pursue is an asset.</li></ul>Experience &amp; Technical Expertise<ul><li>Minimum 5 years of hands-on experience administering Blackbaud Raiser's Edge NXT or similar fundraising CRM platforms.</li><li>Demonstrated expertise in database architecture, data governance, and systems optimization.</li><li>Proven track record managing gift processing operations and ensuring CRA compliance in a Canadian charitable environment.</li><li>Experience with comprehensive campaign environments and complex fundraising operations.</li><li>Strong understanding of nonprofit fundraising practices, donor relations, and development operations.</li><li>Experience with data integration tools (e.g., Omatic), business intelligence platforms (e.g., Power BI), and reporting tools.</li><li>Advanced proficiency in Microsoft Excel, including pivot tables, advanced formulas, and data analysis.</li><li>Experience with Blackbaud modules such as Financial Edge NXT, Merchant Services, email marketing platforms is an asset.</li><li>Familiarity with project management methodologies and tools (Microsoft Planner, Asana, Smartsheet, etc.)</li></ul>Core Competencies<ul><li>Systems Thinking:&nbsp;Ability to understand how interconnected systems work and to design, troubleshoot, and optimize complex processes.</li><li>Analytical Excellence:&nbsp;Strong quantitative and analytical skills with the ability to extract insights from complex datasets.</li><li>Attention to Detail:&nbsp;Exceptional accuracy and thoroughness in data management, gift processing, and reporting.</li><li>Process Improvement:&nbsp;Proven ability to identify inefficiencies, develop solutions, and implement lasting improvements.</li><li>Technical Aptitude:&nbsp;Quick learner who adapts readily to new technologies and can translate technical concepts for non-technical audiences.</li><li>Collaboration &amp; Communication:&nbsp;Excellent interpersonal skills with the ability to build strong relationships across departments and with external stakeholders.</li><li>Problem-Solving:&nbsp;Resourceful and solution-oriented approach to challenges, with the ability to troubleshoot and resolve issues independently.</li><li>Organizational Skills:&nbsp;Superior ability to manage multiple priorities, meet deadlines, and maintain composure in a fast-paced environment.</li><li>Donor-Centric Mindset:&nbsp;Understanding of how operational excellence directly impacts donor experience and retention.</li><li>Integrity &amp; Confidentiality: Impeccable ethics and discretion in handling sensitive donor and financial information.</li></ul>Hours of Work&nbsp;<ul><li>Monday to Thursday 8:00 am – 4:30 pm.</li></ul>WORKING CONDITIONS:RMH SWO is a safety net for families and strives to help alleviate the isolation and stress families feel when they have an ill or injured child. All staff must display care and compassion, possess emotional maturity and discretion, and respect the dignity and rights of guests, volunteers, and other staff members. Keeping confidentiality is of the utmost importance.Travel:&nbsp;The ability to travel regionally may be required.&nbsp;RMHC is a family-centred brand and deeply values the lives of its employees inside and outside of RMH programs. We offer a competitive salary, benefits, and vacation package. RMH SWO is committed to principles of anti-oppression and employment equity. We strongly encourage members of Indigenous, ethno-racial, LGBTQ+, Francophone, immigrant, refugee, differently abled, and other equity-seeking groups to apply and self-identify. If accommodation is required during the hiring process, please inform the hiring manager or committee once selected for an interview. We thank all interested applicants, but only those selected for an interview will be contacted.

Ronald McDonald House Southwestern Ontario

System Analyst, Fundraising & Operations Database

The Central District of The Alliance Canada has an immediate need for a full-time role of&nbsp;Church Development &amp; Clerical Support Administrator. This role reports to the Assistant District Superintendent (ADS) providing administrative assistance with church governance and development projects. Additionally, this role is responsible for providing limited clerical support to other departments.The Central District is one of six districts across Canada that make up the Christian church denomination of The Alliance Canada. The mandate of the Central District Office is to provide oversight of our district churches and pastoral leaders, and to support and resource them in the areas of development, governance, global missions, and local church planting.&nbsp;&nbsp;<h2>RESPONSIBILITIES:</h2><h4>Church Development</h4><ul><li>Guide emerging church teams through governance processes for becoming either developing or organized churches</li><li>Assist churches with compiling their charitable application for submission to CRA </li><li>Liaise between churches and the District’s Bylaw Committee for the review of church bylaws </li><li>Work alongside the ADS to develop practical resources to equip and train church boards.</li><li>Coordinate the PEAK program (church development coaching program), assisting with scheduling, tracking, and record keeping.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li></ul><h4>Church Records&nbsp;</h4><ul><li>Make updates to church information in Rock RMS and Planning Centre Online</li><li>Collection and filing of church annual reports and insurance policies. </li><li>Reviewing insurance policies against the District’s Insurance Requirements Policy to ensure churches have required types of coverage</li><li>Filing of church documentation, both hardcopy and electronic formats.</li></ul><h4>Clerical Support</h4><ul><li>Assisting the Finance department with issuing of tax receipts, scanning and filing of invoices, and data entry.</li><li>Provide clerical support to other department directors when needed.</li><li>Administer the Legacy Fund program, including tracking applications and committee decisions in Monday.com, and sending out funding responses to applicants.</li><li>Overseeing the purchase and stocking of kitchenette supplies.</li><li>Coordinate meeting lunches when needed including ordering, set up and clean up </li><li>Participate on a quarterly basis as a member of the National District Support Team, meeting online with administrative personnel from other districts to share best practices and resources.</li></ul><h2>QUALIFICATIONS:</h2><ul><li>Bachelors or diploma in business administration, office administration or related field</li><li>Certificate in non-profit management/administration, or understanding of charitable governance a definite asset.</li><li>Understanding The Alliance Canada (or similar denominational) governance structure is a definite asset.</li><li>Administratively strong with demonstrated organizational and critical thinking skills.</li><li>Aptitude for developing and maintaining systems.</li><li>A friendly and professional demeanor.</li><li>A conscientious and collaborative team player with a proactive approach to service.</li><li>The ability to prioritize and execute a variety of competing tasks while remaining calm and collected.</li><li>The ability to maintain a high degree of confidentiality and discretion.</li><li>Ability to navigate and utilize various software, databases and online platforms such as: Google Workspace, Planning Centre Online, Monday.com, Adobe Acrobat Pro, and Microsoft and Mac applications.</li></ul><h2>EMPLOYMENT TERMS:</h2><ul><li>$52,000 - $56,000 starting annual wage, based on experience, skills and knowledge.</li><li>This position works 37.5 hours per week, Monday through Friday, in our office in Burlington.</li><li>Flexible work schedule (e.g. 8:00am - 4:00pm; 8:30am - 4:30pm; or 9:00am - 5:00pm). </li><li>Generous vacation policy that starts at 3 weeks per year.</li><li>Participation in a defined contribution pension plan.</li><li>Extended health and dental benefits and insurance plan.</li></ul><h2>APPLICATION PROCESS:</h2>Interested parties should submit a resume and a cover letter which outlines your interest in the role and why you feel your skills and experience make you a great candidate, to the attention of Carrie McFarland, Director of Human Resources at&nbsp; <a href="mailto:resumes@centraldistrict.ca" target="_blank">resumes@centraldistrict.ca</a>.&nbsp;Only those candidates selected for an interview will be contacted. The Central District provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation.Applications will be reviewed upon receipt and the posting will remain open until the position is filled.

Central District of The Alliance Canada

Central Canadian District of Christian & Missionary Alliance

Church Development & Clerical Support Administrator

Job Title: Coordinator, Programs and PartnershipsLocation: Ottawa, Ontario (Hybrid Work Arrangement)Position Type: Full-Time, PermanentReports To: Manager, Programs and PartnershipsJob Vacancy Status: Existing VacancySupervisory: NoPosting Date: December 19, 2025About the Rideau Hall FoundationThe Rideau Hall Foundation (RHF) is an independent and non-partisan charitable organization established to amplify the impact of the office of the Governor General as a central institution of Canadian democracy, and to better serve Canadians through a range of initiatives linked to learning, leadership, giving and innovation.By working in partnership across all sectors, the RHF celebrates excellence while creating opportunities and connecting communities, all towards the shared purpose of a better Canada.For more information about the RHF, please visit: <a href="https://www.rhf-frh.ca/" target="_blank">https://www.rhf-frh.ca/</a>&nbsp;About the RoleWe are seeking a collaborative and detail-oriented professional to join our team as the Coordinator, Programs and Partnerships. This role supports RHF’s ability to deliver high-impact initiatives across multiple portfolios and thematic areas, with a primary focus on the Innovation portfolio. Reporting to the Manager, Programs and Partnerships, the Coordinator plays a key role in advancing program objectives through effective coordination, relationship management, and operational support.Key Responsibilities<ul><li>Coordinate, implement and track activities that are required for the smooth running of multiple initiatives.</li><li>Support program delivery and/or grant making infrastructure including development of plans and communication materials in collaboration with relevant RHF departments.</li><li>Coordinate logistics for in-person and virtual events, including travel arrangements, communications, and post-event follow-up in collaboration with partners.</li><li>Collaborate with RHF staff to ensure timely distribution of materials, meeting minutes, and reports to managers, team members, and relevant stakeholders.</li><li>Support work planning and implementation while maintaining effective communication with stakeholders by sharing relevant information, materials and opportunities shared by RHF.</li><li>Support stakeholder identification, stewardship, and relationship management, including external specialists and vendors as needed.</li><li>Conduct research, write reports, and maintain databases and systems to support RHF initiatives.</li><li>Organize RHF information booths at events and ensure materials are updated and available across both print and digital media.</li><li>In collaboration with the Communications department, coordinate the creation and management of digital content and campaigns across platforms (e.g., social media, websites, newsletters) while supporting RHF’s brand messaging.</li><li>Monitor engagement, track performance metrics, and assist with communication tasks as assigned.</li></ul>Qualifications &amp; Experience<ul><li>A relevant diploma or a combination of relevant training, education and experience.</li><li>2 years of experience with program and/or project management coordination.</li><li>Related work experience in the non-profit or charitable sector an asset.</li><li>Experience with small or start-up organizations or initiatives an asset.</li><li>Demonstrated experience in administration, project and event management.</li></ul>Core Competencies &amp; Skills<ul><li>Ability to operate and thrive in a collaborative environment as well as to work independently with demonstrated flexibility and initiative.</li><li>Display flexibility and resourcefulness when dealing with competing work priorities.</li><li>Interact effectively and professionally with internal and external stakeholders.</li><li>General understanding of the social media and digital marketing landscape.</li><li>Excellent office administration and organization skills.</li><li>Excellent event management skills.</li><li>Very strong interpersonal skills with the ability to navigate multiple team priorities.</li><li>Proficient ability navigating software and CRMs.</li></ul>Compensation &amp; Benefits<ul><li>Competitive Salary: Hiring range of $56,500 - $61,000 depending on experience and qualifications.</li><li>Comprehensive Benefits: Day-one access to extended health and dental coverage to support you and your family’s well-being.</li><li>RSP Matching: Immediate enrollment in our employer-matched Retirement Saving Program.</li><li>Employee Assistance Program: 24/7 confidential support via TELUS Health for you and your family.</li><li>Generous Vacation: Start with 15 vacation days per year, accruing from day one. Earn an extra 5 days every 3 years, up to a maximum of 30 days annually.</li></ul>Application Process<ul><li>Apply through the Rideau Hall Foundation's <a href="https://rhffrh.bamboohr.com/careers/47?source=aWQ9MTQ%3D" target="_blank">career portal</a> by January 4, 2026. Candidates must successfully pass all required security clearances.</li></ul>The Rideau Hall Foundation is an equal opportunity employer. We strongly encourage applications from all qualified candidates, including those who are Indigenous, Black, racialized, LGBTQ2S+, women, persons with disabilities, members of visible minorities and other equity-seeking groups. We seek to build a workforce that reflects the communities we serve.&nbsp;The Rideau Hall Foundation will provide accommodations upon request during the recruitment, selection and assessment process for candidates with a disability.We thank all candidates for their interest; however, only those selected for an interview will be contacted.&nbsp;--------------------------------------------------------------Titre du poste: Coordonnateur.trice des programmes et des partenariatsLieu: Ottawa, Ontario (possibilité de travail en mode hybride)Type de poste: Temps plein, permanentSupérieur.e immédiat.e: Gestionnaire des programmes et des partenariatsVacance du poste: Poste vacantSupervision: NonDate d’affichage: 19 décembre 2025À propos de la Fondation Rideau Hall&nbsp;La Fondation Rideau Hall&nbsp;(FRH) est un organisme caritatif indépendant et apolitique qui a pour but d’optimiser l’influence du Bureau du gouverneur général à titre d’institution clé de la démocratie canadienne et de mieux servir les Canadiens et Canadiennes par l’intermédiaire d’initiatives axées sur l’apprentissage, le leadership, le don et l’innovation.En nouant des partenariats dans tous les secteurs, la&nbsp;FRH célèbre l’excellence, crée des opportunités et relie les communautés, le tout dans le but commun de bâtir un Canada meilleur.Pour en savoir plus sur la&nbsp;FRH, visitez le <a href="https://rhf-frh.ca/fr/" target="_blank">https://rhf-frh.ca/fr/</a>.&nbsp;Rôle&nbsp;Nous recherchons une personne minutieuse, professionnelle et dotée d’un bon esprit de collaboration pour se joindre à notre équipe en tant que coordonnateur.trice des programmes et des partenariats. Ce poste consiste à renforcer la capacité de la&nbsp;FRH à lancer des initiatives ambitieuses pour une variété de portefeuilles et de thèmes, mais plus particulièrement pour le portefeuille de l’innovation. Relevant du ou de la gestionnaire des programmes et des partenariats, le ou la titulaire du poste joue un rôle essentiel dans l’avancement des objectifs des programmes par sa coordination efficace, sa gestion des relations et son soutien opérationnel.&nbsp;Principales responsabilités<ul><li>Coordonner, mettre en œuvre et assurer le suivi des activités nécessaires au bon déroulement de plusieurs initiatives.</li><li>Soutenir la mise en œuvre des programmes et l’infrastructure d’octroi de subventions, y compris l’élaboration de plans et de la documentation en collaboration avec les équipes concernées de la&nbsp;FRH.</li><li>Coordonner la logistique des événements en personne et en ligne, y compris les modalités de transport, les communications et le suivi après événement, en collaboration avec les partenaires.</li><li>Collaborer avec le personnel de la&nbsp;FRH pour s’assurer de la transmission en temps opportun de la documentation, des comptes-rendus de réunion et des rapports aux gestionnaires, aux membres de l’équipe et aux parties prenantes concernées.</li><li>Contribuer à la planification du travail et à sa réalisation en entretenant une communication efficace avec les parties par l’envoi d’information, de documentation et d’offres pertinentes.</li><li>Donner un coup de main à l’identification et à la gestion des parties prenantes, de même que l’établissement et le maintien des relations, y compris avec des fournisseurs et des spécialistes externes, au besoin.</li><li>Faire de la recherche, rédiger des rapports et tenir à jour les bases de données et les systèmes sous-tendant les initiatives de la&nbsp;FRH.</li><li>Préparer les kiosques d’information de la&nbsp;FRH pour les événements et s’assurer que la documentation est mise à jour et accessible en versions papier et numérique.</li><li>Coordonner, en collaboration avec l’équipe des communications, la création et la gestion des campagnes et du contenu numériques sur toutes les plateformes (réseaux sociaux, sites&nbsp;Web, infolettres,&nbsp;etc.), en conformité avec les messages de marque de la&nbsp;FRH.</li><li>Évaluer l’engagement, suivre les mesures de rendement, et contribuer aux activités de communication, au besoin.</li></ul>Qualifications et expérience<ul><li>Diplôme pertinent ou combinaison de formations, d’études et d’expérience pertinentes.</li><li>Deux ans d’expérience en coordination de la gestion de programmes ou de projets.</li><li>Expérience de travail associée au secteur sans but lucratif ou caritatif, un atout.</li><li>Expérience de travail pour des initiatives ou des organisations en démarrage ou de petite taille, un atout.</li><li>Expérience confirmée en administration et en gestion de projets et d’événements.</li></ul>Aptitudes et compétences essentielles<ul><li>Capacité à fonctionner et à s’épanouir dans une équipe, ainsi qu’à travailler de manière autonome en faisant preuve de souplesse et d’initiative.</li><li>Souplesse et débrouillardise dans la gestion des priorités de travail concurrentes.</li><li>Interaction efficace et professionnelle avec les parties prenantes internes et externes.</li><li>Compréhension générale des réseaux sociaux et du marketing numérique.</li><li>Maîtrise de l’administration de bureau et grand sens de l’organisation.</li><li>Excellentes compétences en gestion d’événements.</li><li>Excellent entregent accompagné de l’aptitude à jongler avec plusieurs priorités d’équipe.</li><li>Maîtrise des logiciels et des systèmes de gestion des relations avec la clientèle.</li></ul>Rémunération et avantages sociaux<ul><li>Salaire concurrentiel&nbsp;: Fourchette de 56&nbsp;500&nbsp;$ à 61&nbsp;000&nbsp;$ selon l’expérience et les compétences.</li><li>Large gamme d’avantages sociaux&nbsp;: Accès immédiat à une couverture étendue d’assurance-maladie et d’assurance dentaire pour soi et sa famille.</li><li>Régime d’épargne-retraite à cotisations partagées&nbsp;: Inscription immédiate à notre régime d’épargne-retraite avec cotisations correspondantes de l’employeur.</li><li>Programme d’aide aux employés&nbsp;: Soutien confidentiel en tout temps par l’entremise de TELUS Santé pour soi et sa famille.</li><li>Congés annuels généreux&nbsp;: Offre de 15&nbsp;jours de congés annuels accumulés dès l’entrée en poste, puis 5&nbsp;jours supplémentaires tous les 3&nbsp;ans jusqu’à un maximum de 30&nbsp;jours par an.</li></ul>Processus de candidature<ul><li>Postulez sur le <a href="https://rhffrh.bamboohr.com/careers/47?source=aWQ9MTQ%3D" target="_blank">portail des emplois </a>de la Fondation Rideau Hall d’ici le 4&nbsp;janvier&nbsp;2026. Les candidat.e.s doivent obtenir toutes les autorisations de sécurité requises.</li></ul>La Fondation Rideau Hall est un employeur qui souscrit au principe d’égalité des chances. Nous encourageons fortement toute personne qualifiée à postuler, y compris les personnes autochtones, noires et racisées, les membres de la communauté&nbsp;LGBTQ2S+, les femmes, les personnes en situation de handicap, les personnes faisant partie d’une minorité visible et les membres d’autres groupes en quête d’équité. Nous cherchons à bâtir une équipe qui reflète les communautés que nous servons.Des mesures d’adaptation seront offertes aux personnes en situation de handicap qui en font la demande, à toutes les étapes du processus de recrutement, de sélection ou d’évaluation.Nous vous remercions de votre intérêt; notez toutefois que seules les personnes retenues pour une entrevue seront contactées.

Rideau Hall Foundation

Coordinator, Programs and Partnerships | Coordonnateur.trice des programmes et des partenariats

BC EPILEPSY SOCIETY JOB DESCRIPTION &nbsp;Salary Range: CAD $25/hr. – CAD $30/hr.&nbsp;As an Admin Support Coordinator with the BC Epilepsy Society, you will provide crucial clerical and organizational support, handle communications (phones, emails, mail), prepare and organize documents, reports, and presentations, coordinate meetings, and assist staff to ensure smooth daily operations &nbsp; &nbsp;Qualifications:&nbsp;Education &amp; Experience&nbsp;<ul><li>Bachelor's degree in business administration with bookkeeping courses, preferred or a combination or equivalent education and experience </li><li>Experience working in a health non-profit setting is an asset&nbsp; Knowledge, Skills &amp; Abilities </li><li>Strong organization, time management, communication (written &amp; verbal), attention to detail, adaptability, and problem-solving skills </li><li>Proficiency in office software – Microsoft Office, Google Workspace, Jane, Sumac, Hootsuite, Canva and Quickbooks are ideal </li><li>Knowledge of counselling skills is an asset </li><li>Knowledge of crisis intervention techniques is an asset </li><li>Understanding of chronic conditions, in particular, epilepsy and functional seizures is a strong asset </li><li>Physical ability to perform the duties of the position. &nbsp;</li></ul>WHY JOIN THE BC EPILEPSY SOCIETY? &nbsp;The BC Epilepsy Society is a provincially incorporated non-profit organization, and a federally registered charitable organization dedicated to serving British Columbians living with epilepsy, and their families.&nbsp;We offer programs and services that build and advocate for our community, tackle the obstacles of living with epilepsy, and educate those in the public.&nbsp;At the BC Epilepsy Society, our vision is to build a community for people living with epilepsy and their loved ones. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with medical conditions and people of all gender identities and expressions and sexual orientations. &nbsp;Our ideal candidate would have personal experience with epilepsy.&nbsp; All successful applicants must provide a copy of a successful vulnerable sector criminal record check.&nbsp; &nbsp;To those Joining our team full-time, we offer a benefits package, including extended health, dental, an Employee Assistance Program (EAP), and the potential for a flexible work schedule in a remote working environment &nbsp;Thank you all for your interest in this position. Only short-listed applicants will be contacted.&nbsp;

BC Epilepsy Society

Admin Support Coordinator

CNAP is seeking a highly organized, detail-driven individual to track programs, deadlines, updates, and operational movement across our organization.This role is not creative, not advisory, and not client-facing.It is for someone who:notices patternsupdates systems without being remindedis comfortable working quietly in the backgroundunderstands that accuracy matters more than enthusiasmIf someone needs constant direction, this role will frustrate them.<h2>Core Responsibilities</h2>You will be responsible for maintaining and updating CNAP’s internal tracking systems, including:Program trackers (status, timelines, updates)Funding and opportunity trackers (open / closed / monitoring)Task and milestone logsDocument status tracking (drafted, reviewed, finalized)Light data entry and verificationFlagging changes, deadlines, or missing information clearly and earlyYou are not responsible for strategy, decisions, or outreach — only for keeping systems current and reliable.<h2>What You Must Be Comfortable With</h2>Be explicit. This filters people fast.Working independently with minimal supervisionFollowing established structures (not reinventing them)Repetitive but important tasksUsing spreadsheets and shared documents dailyAsking clarifying questions once and then executingBeing precise with dates, labels, and statuses<h2>Required Skills &amp; Experience</h2>Strong spreadsheet skills (Google Sheets / Excel)Excellent attention to detailClear written communicationAbility to manage multiple trackers without confusionReliability and consistency (this matters more than speed)Experience with nonprofit, government, or administrative tracking is an asset — but not required if you are naturally structured.<h2>Time Commitment</h2>Part-time, flexible hoursSteady, ongoing workRemoteThis role suits someone who likes order, clarity, and completion.<h2>Who This Role Is Not For</h2>This role is not suitable if you:are seeking a leadership or advisory positionprefer creative or people-facing workdislike structured systemsneed constant feedback or reassuranceare “big-picture only”<h2>How to Apply</h2>Please submit:A short paragraph explaining why tracking and organization appeal to youOne example of a system, tracker, or process you have maintained (work, volunteer, or personal)Applications without both will not be reviewed.

AHOM RELOCATION MANAGEMENT COMPNY INC

CNAP Immigration and Settlement Association 

Program & Operations Tracker (Part-Time | Remote)

ARID Group Homes (Niagara)Job Title: Executive DirectorStatus: Regular Full-timeHours of Work: 40 hours a week&nbsp;Salary range:&nbsp;&nbsp;$68,000 to $71,000 - vacation, employee benefit plans includedOverview of Position:&nbsp;Reporting to the Board of Directors, the Executive Director makes an impact on the health and well-being of ARID clients in addiction recovery by overseeing the administration of three residential support homes (2 male, 1 female) and one transitional support home (male).Qualifications:<ul><li>College level certificate in relevant field or equivalent</li><li>Previous employment relevant to addictions and recovery required</li><li>A minimum of 2 years’ experience in operations management, including financial literacy for community non-profit organizations is required</li><li>Experience in property management an asset</li><li>Personal lived experience in addiction recovery an asset</li></ul>Responsibilities:Provide information to and consult with the Board of Directors regarding the operations and strategic direction of the organization.<ul><li>Provide regular and timely reports regarding the operations of ARID</li><li>Seek direction from the Board of Directors on strategic planning for the organization</li><li>Ensure that such direction is implemented, within the financial structure approved by the Board of Directors</li><li>Ensure that the records of the Board of Directors are maintained according to the&nbsp;organization’s&nbsp;by-laws</li></ul>Ensure that all the terms of the agreements between ARID and funders are fulfilled.<ul><li>Prepare reports on finance and program activities</li><li>Ensure compliance with the rules and guidelines set out by funders</li><li>Attend relevant meetings with funders and stay up to date on provincial trends and standards of care</li></ul>Provide support and supervision to front line staff working with clients.<ul><li>Provide support and supervision for programming, including “after hours” incident management</li><li>Ensure that resident/client data management is accurately and promptly completed and legally compliant</li><li>Manage the performance of all staff</li><li>Recruit and orient new staff</li></ul>Manage the financial health of the organization.<ul><li>Develop operational budgets that are in keeping with the direction of the Board of Directors and funders</li><li>Ensure that budgets, as approved by the board, are administered, monitored and accountable.&nbsp;This includes the oversight of payroll.</li><li>Assist the Board of Directors in developing and maintaining alternate funding sources, including charitable fund raising</li><li>Seek funding opportunities and implement fund raising events and strategies</li></ul>Responsible for community development on behalf of the organization.<ul><li>Represent&nbsp;the Vision and Mission of ARID in the community</li><li>Develop and maintain cooperative and collaborative initiatives with other service providers in the interest of improving services and creating efficiencies</li></ul>Special Requirements:<ul><li>Must maintain ability to travel in a timely manner to other offices, work locations or sites as authorized by the Organization for business reasons and to be hands on with all residents&nbsp;</li></ul>Email cover letter and resume to&nbsp;<a href="mailto:arid.admin@aridhomes.ca" target="_blank">arid.admin@aridhomes.ca</a> by January 9, 2026.Only those applicants selected for an interview will be contacted.

ARID Recovery Homes

Executive Director

General Office Volunteer - High Intensity (remote) Organization: Right to Live Canada Right to Live Canada | 30+ hrs/week | Volunteer Position------ The Mission Canada is currently facing a human rights crisis of international consequence: poverty-driven disability euthanasia (MAiD). Individuals, blocked by state-enforced poverty, are choosing to end their lives with state assistance due to being unable to access essentials such as medical procedures, supportive housing, or even food. This systemic failure has triggered a United Nations investigation, criticism from the Canadian Human Rights Commission, and global condemnation.Right to Live Canada is engineering the only viable, system-level alternative to this crisis -- Social Brokerage. By creating a pipeline between sources of raw capital and specific one-time support plans ("Stability Mandates") for individuals in the process of applying for MAiD, the organization creates the "viable alternative" that the system itself mandates its assessors to find but does not currently provide. This represents the world's first market-based solution to poverty-driven euthanasia and the creation of a social impact credit system which exchanges philanthropic capital for verified, life-affirming outcomes, akin to carbon credits.Right to Live Canada is currently pre-pilot.------ The Opportunity Right to Live Canada is a start-up non-profit solving economic euthanasia. We are in need of high intensity, committed volunteers who are ready and willing to put in the hard work to &nbsp;advance our work. This means a volunteer load of 30+ hours per week, for a duration up to the volunteer. The only common skill requirement is the ability to work in a remote office environment (Slack, Google Workspace). We will assign you a relevant role based on your resume and skill background.This opportunity would be ideal for those who have the opportunity for sufficient availability (summer break, unemployment, retired, etc) and want utilize their time in an impactful and meaningful way. The high hours and thus intensity commitment per week allows us to fill some work needs that require a single dedicated volunteer on a given, time-intensive, urgent task.Please note that only candidates with backgrounds in need for our internal open roles will be contacted.

Right to Live Canada

General Office Volunteers - High Intensity (remote)

Employment Type:&nbsp;Full-time (Permanent) Department: People and Culture Union: Excluded Salary: 55,000 CAD annually File #:&nbsp;25-PC-11 (1 OPEN) Posting Date: December 29, 2025 Posting Close: January 04, 2026 Location: 192 Carlton St., Toronto, ON Reason for vacancy: Replacement Position Summary Reporting to the Manager, as designated by the Director Human Resources, the Payroll Clerk / Admin will work closely with the People and Culture team. The Payroll Clerk / Admin will be responsible for managing transactions for payroll related to, but not limited to, hiring, employment updates and terminations, and adhere to all guidelines set out by all levels of government. The Payroll Clerk / Admin will also prepare for payroll processing. Duties and Responsibilities<ul><li>Process the full biweekly payroll cycle independently (e.g., inputs, validations, reporting, remittances, ROEs) for salary and hourly employees and filing of related reports) e.g., benefits reporting, accounting, and tax reporting) in a timely manner and accurately.</li><li>Review new employee payroll files ensuring correct banking information and set them up in the payroll system.</li><li>Review resignations and terminations in the payroll system, including pay out of monies owing.</li><li>Statutory Compliance &amp; Remittances. Ensure compliance with CRA payroll legislation, including:<ul><li>Canada Pension Plan (CPP)</li><li>Employment Insurance (EI)</li><li>Federal and provincial income tax deductions</li><li>Prepare and submit CRA remittances accurately and on time</li><li>Manage Ontario Employer Health Tax (EHT) calculations and filings, where applicable</li><li>Administer ROEs through Service Canada</li></ul></li><li>Maintain accurate records related to payroll updates and changes.</li><li>Investigate payroll issues and discrepancies and submit the findings to the Supervisor.</li><li>Assist with completing tax forms and reporting requirements related to payroll.</li><li>Liaise with external parties regarding payroll inquiries.</li><li>Address employee queries and issues related to the payroll process.</li><li>Prepare, reconcile and remit payments related to benefits, RRSPs, and union dues.</li><li>Perform a wide range of filing and/or reporting work as required.</li><li>Other duties as required.</li></ul>Qualifications<ul><li>Relevant post-secondary diploma in business administration, payroll administration or equivalent work experience.</li><li>Minimum one (1-2) year related experience in payroll and administration in a fast-paced and dynamic environment.</li><li>Member of the National Payroll Institute with Payroll Compliance Practitioner Certificate a strong asset.</li><li>Knowledge of federal and provincial payroll regulations and requirements.</li><li>Experience using UKG Pro WFM to process payroll a strong asset.</li><li>Strong analytical skills, accuracy and attention to detail.</li><li>Excellent organizational and time management skills with the ability to prioritize and meet multiple deadlines.</li><li>Ability to exercise good judgment, sensitivity, confidentiality and handle stressful situations with tact and diplomacy.</li><li>Strong written and verbal English language communication skills.</li><li>Advanced level of computer literacy utilizing MS Office applications, and web-based systems.</li><li>Must be qualified to work in Canada legally for the employer.</li><li>Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result that meets the operational requirements of the Agency.</li></ul>Dixon Hall&nbsp;may use Artificial Intelligence-assisted tools during the recruitment process to support efficiency and consistency. Final hiring decisions are made by the Human Resources team. Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies. If selected for an interview, please inform the hiring manager or the People and Culture team of any accommodations you may require during the interview process. To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences. Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.&nbsp;

Dixon Hall

Payroll Clerk / Administrator

Lifewater Canada is a Canadian non-profit organization, which has surpassed 30 years of continuous effort to address WASH needs in Sub-Saharan Africa and Haiti. Lifewater Canada has been rated by Charity Intelligence as a top 10 Canadian and International charity with a 5-star rating for 7 consecutive years.Conditions of Employment:&nbsp;<ul><li>1-year full time 40 hour a week position with potential renewal</li><li>Working virtually from home</li><li>3-month probationary period</li><li>Benefit coverage after probationary period completed</li><li>Holidays to be determined according to province of residence.&nbsp;</li><li>Wage: to be negotiated</li></ul>Administrative Assistant: Providing clerical and organizational support to ensure Lifewater runs smoothly, handling tasks like scheduling, travel arrangements, communication, electronic filing, web site oversight and managing supplies.Soft skills:Exceptionally organized, flexible and proficient in time management, skilled problem-solving capacity, strong communication (written/verbal), attention to detail, adaptability, confidentiality, professionalism.Requirements: To study and understand Lifewater Canada’s history, structure, objectives, programs and financial needs of the organization to maintain thorough knowledge of current and planned project initiativesTechnical skills:<ul><li>Computer proficiency (MS Office Suite, databases, Canva, WordPress), data entry, software knowledge.</li><li>Key in creating, updating and managing web site (Word Press)</li><li>Maintain Lifewater’s brand across all forms of communication and initiatives</li><li>Working to support other staff members with promotional material needs, posters/email-outs etc.&nbsp;</li><li>Report preparation for staff and Lifewater board needs</li><li>Assist the Team lead in coordination of various fundraising and awareness events, event/volunteer support, including managing expense reports and providing regular accurate and timely reports</li><li>To work with staff to review video and photos, catalogue them and prepare them for social media and other promotional needs.</li></ul>Experience and educational requirements:<ul><li>A minimum of two years of experience working in a corporate or nonprofit work environment in an administrative position.&nbsp;</li><li>Possessing a passion for Lifewater Canada’s mission.</li></ul>Other duties as required – We are a small workforce, and responsibilities and needs vary day by day. Flexibility is key.&nbsp;Job posting, apply here, including cover letter and salary expectations.

71 Administrative / Clerical Support Jobs