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Job Description&nbsp;Position: Administrative Support Worker&nbsp;Phone: (416)-787-3007 Email: <a href="mailto:careers@acrossboundaries.ca" target="_blank">careers@acrossboundaries.ca</a>&nbsp;Position: Administrative Support Worker&nbsp;Permanent Full Time&nbsp;About Across Boundaries:&nbsp;Across Boundaries is a mental health centre that provides a range of mental health and addictions support and services to individuals from racialized and Black communities in the Greater Toronto Area. We have a holistic approach to mental health care and operate within an anti-racism/antioppression and confronting anti-Black racism frameworks. These frameworks focus on providing opportunities to respond to systemic barriers, advocate for the inclusion of traditionally and historically silenced voices at decision-making tables, and strive for change at the individual, organisational and systemic levels.&nbsp;About the role:&nbsp;The Administrative Support Worker performs all aspects of administrative work including&nbsp;Bookkeeping, IT support, secretarial and clerical to support the Admin Team discharge their duties to ensure that services are provided in an effective and efficient manner. Administrative Support Worker works in partnership with and is accountable to the Manager Operations and Administration Manager.&nbsp; Administrative Support Worker works collaboratively with all other staff, volunteers and students in the organization and is expected to provide agreed upon coverage to the office.&nbsp;This is a confidential non-bargaining unit position.&nbsp;Normal Hours for full-time employees consist of (8) hours per day, Monday to Friday, and Saturdays on a rotating basis, inclusive of a thirty (30) minutes unpaid lunch break (entitled under the ESA) and an additional two (fifteen (15) minute unpaid rest breaks. Normal hours of work will generally be scheduled between 8:00 am and 8:00 pm. Employees may be requested, but not required, to work some Sundays.&nbsp;RESPONSIBILITIES:&nbsp;<ul><li>Provide technical and administrative support in computer maintenance and the network system and, database, application installation and working closely with the external IT team. </li><li>Experience in bookkeeping and knowledge of account receivables. </li><li>Remains the focal point of all IT supply, maintenance and support requests and coordinates with other team members to ensure the support has been provided. </li><li>Acts as the first point of contact for staff, service user and other guests along with all incoming phone calls, emails and fax and shares the shift at the front desk </li><li>Supports maintaining and managing the calendar of executive director and help support organization of various agency events online as required. </li><li>Assists in preparation and arranging of meetings and telephone conference calls. </li><li>Supports all stuff with maintaining and operations of office equipment including printer, copier, devices and mail. </li><li>Supports the administration department with creating simple office forms and ensuring implementation time-in time-out processes. </li><li>Maintains an inventory of office supplies </li><li>Respond to e-mail requests as appropriate </li><li>Prepare for distribution, correspondence, proposals, briefs, flyers, newsletters and other materials at Across Boundaries</li><li>Respond to requests from staff on administrative issues </li><li>Maintain an organized reception area to ensure a clean and uncluttered workplace </li><li>Provide overall administrative support and assistance to the overall day-to-day running of the office </li><li>Work in collaboration with the Finance/Office Manager in tasks assigned as required &nbsp;</li></ul>QUALIFICATIONS:<ul><li>Diploma in IT or information management preferred. </li><li>Experience in working as a bookkeeper preferred and knowledge of accounting receivable is required. </li><li>Technological know how including zoom, outlook, MS office, IT troubleshooting required. </li><li>Minimum two (2) years in a customer service and/or administrative role in a Not-for-Profit environment preferred. </li><li>Excellent interpersonal, written communication and customer service skills. </li><li>Working both independently and cooperative as part of a team. </li><li>Strong organizational and multi-tasking abilities with high attention to detail </li><li>Easily adapting to changing priorities (flexibility is essential) </li><li>Open and friendly disposition&nbsp;</li></ul>Salary Range: $47 000.00 - 50,000 per annum&nbsp;Vaccination Policy:Being vaccinated for Covid 19 is an asset. Note: Job posting is open until filled Send your applications to:&nbsp;Hiring Committee,&nbsp;Across Boundaries: An Ethnoracial Mental Health Centre&nbsp;51 Clarkson Avenue, Toronto, Ontario, M6E 2T5 Fax: 416-787-0812&nbsp;Email: <a href="mailto:careers@acrossboundaries.ca" target="_blank">careers@acrossboundaries.ca</a>&nbsp;51 Clarkson Avenue, Toronto, Ontario Canada M6E 2T5&nbsp;Tel: (416) 787-3007Fax: (416) 787-4421E-Mail:&nbsp;<a href="mailto:info@acrossboundaries.ca" target="_blank">info@acrossboundaries.ca</a>&nbsp; &nbsp; &nbsp; Web Site<a href="http://www.acrossboundaries.ca/" target="_blank">: http://www.acrossboundaries.ca&nbsp;</a><a href="https://www.facebook.com/ABMentalHealth" target="_blank">https://www.facebook.com/ABMentalHealth</a><a href="https://www.google.ca/url?sa=i&amp;rct=j&amp;q=&amp;esrc=s&amp;frm=1&amp;source=images&amp;cd=&amp;cad=rja&amp;uact=8&amp;ved=0CAcQjRxqFQoTCJWXwdC8jskCFUtbGgodj8YCnA&amp;url=https%3A%2F%2Fblog.twitter.com%2F&amp;psig=AFQjCNFzpG4i63-ZXC-ox6Oxdhv2kh51pg&amp;ust=1447541003845034" target="_blank"> h</a><a href="https://twitter.com/ABMentalHealth" target="_blank">ttps://twitter.com/ABMentalHealth</a><a href="http://www.google.ca/url?sa=i&amp;rct=j&amp;q=&amp;esrc=s&amp;frm=1&amp;source=images&amp;cd=&amp;cad=rja&amp;uact=8&amp;ved=0CAcQjRxqFQoTCMecm528jskCFYsTGgodBd8D0w&amp;url=http://www.thebusinessofbeingsocial.co.uk/tag/instagram/&amp;psig=AFQjCNFRaTRTVnBYToCSKIXHQerCbejHUA&amp;ust=1447540876716651" target="_blank"> h</a><a href="https://instagram.com/abmentalhealth/" target="_blank">ttps://instagram.com/abmentalhealth/&nbsp;</a>We encourage applications from individuals who reflect the broad diversity of communities we work with, including those from racialized, Bi-Racial and LGBTQ communities. We thank all applicants for their interest, however, only those selected for an interview will be contacted.&nbsp;Across Boundaries is a recipient of the Silver Certification Mental Health at Work by Excellence Canada 2023 and is proudly Accredited with Commendation by Accreditation Canada 2019-2023.&nbsp;A Registered Charitable Organization&nbsp;Charitable # 14098 8262 RR0001&nbsp;

Across Boundaries

Administrative Support Worker

Region : British ColumbiaVolunteer opportunity conditions :&nbsp; &nbsp;<ul><li>Location : The response work is performed in the community, more frequently in-person, but virtually if needed.&nbsp;</li><li>Regions or cities :&nbsp;<ul><li>Richmond</li><li>District of Ucluelet&nbsp;</li><li>Qathet Regional District Communities: Gillies Bay, Powell River, Texada Island, Van Anda&nbsp;</li><li>Sea to Sky Communities: Whistler, Pemberton&nbsp;</li><li>Regional District of Kootenay Boundary Communities: Christina Lake, Fruitvale, Grand Forks, Greenwood, Midway, Montrose, Rock Creek, Rossland, Trail, Warfield, Westbridge&nbsp;</li><li>Regional District of North Okanagan Communities: Armstrong, Coldstream, Enderby, Lumby, Mara, Spallumcheen &nbsp;</li><li>Regional District of East Kootenay Communities: Canal Flats, Cranbrook, Elkford, Fernie, Grasmere, Invermere, Kimberley, Radium Hot Springs, Sparwood&nbsp;</li></ul></li><li>Minimum age : 18 years and older</li><li>Minimum volunteer hours/period : 1 year commitment. &nbsp;</li></ul>The Canadian Red Cross (Red Cross) – an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. We are committed to having an accessible, diverse, inclusive, and barrier-free working environment.&nbsp;&nbsp;Emergency Management Teams across Canada are looking for volunteers to be a part of their mission. Because of our wide-reaching network of highly trained volunteers, Canadians who have found themselves impacted by disasters big and small, are able to turn to the Canadian Red Cross for relief and support.&nbsp;As a volunteer in this role, you will :&nbsp;<ul><li>Respond to alerts to support local and provincial responses, in-person or virtually, depending on needs.&nbsp;</li><li>Fully assess those impacted by the emergency to evaluate their needs immediately following the event; complete documentation and ensure the appropriate supports are provided, such as shelter, food, and comfort.&nbsp;</li><li>Support the recovery of impacted individuals by providing referrals to partner agencies and other community-based assistance.&nbsp;&nbsp;</li><li>Through the course of your work as an ESS volunteer, you will not only assist during times of a smaller disaster and emergency, but you will also help people to be better prepared, better connected, and more resilient when emergencies happen.&nbsp;</li></ul> You bring these essential talents :&nbsp;<ul><li>Commitment: To the Fundamental Principles of the Red Cross Movement and the core competencies of team excellence, service excellence and accountability.&nbsp;</li><li>Customer service skills: Empathetic and dedicated to supporting those affected by emergencies. Respond decisively, remain focused and can shift priorities quickly as needed.&nbsp;</li><li>Communication skills: Utilize active listening, care and the ability to clearly communicate your understanding when dealing with complex situations.&nbsp;</li><li>Computer skills and attention to detail: Basic/intermediate skills will be necessary for training and responses. Accuracy when inputting sensitive information.&nbsp;</li><li>Flexibility and dependability: Ability to respond to alerts during traditional and non-traditional hours may be required. This can include late nights or weekends, depending on the event.&nbsp;</li><li>Teamwork values: Assist your team members, respect diversity, and be willing to build relationships.&nbsp;</li></ul> A satisfactory Enhanced Police Information Check or equivalent is mandatory for all personnel volunteering or working with the Red Cross. ESS training completion is a requirement for this volunteer opportunity.&nbsp;

Canadian Red Cross

Emergency Support Services Responder

We are looking for an experienced, proactive, highly organized Executive Assistant/Administrative Lead who excels in growing grassroots or emerging organizations — ideally within the non-profit sector.This individual will serve as the primary administrative engine of Intimate Sessions, doing the following but not limited to:&nbsp;Keeping the organization organized,Anticipating needs,Coordinating operations,Tracking opportunities,Ensuring the team stays informed and aligned, andSupporting the Executive Director on all strategic and administrative fronts.<h2>Core Responsibilities</h2><h3>1. Calendar, Scheduling &amp; Time Management</h3>Manage and maintain the Executive Director’s calendar.Schedule all meetings, events, workshops, conferences, and deadlines.Set up shared organizational calendars for team awareness.Ensure all staff members are informed of upcoming priorities and opportunities.<h3>2. Administrative &amp; Communication Management</h3>Draft, edit, and manage emails, announcements, and internal communications.Serve as the first point of contact for general inquiries.Screen calls, route messages, and support communication with partners, sponsors, and stakeholders.Prepare polished documents, letters, forms, and presentations.<h3>3. Meeting &amp; Event Coordination</h3>Prepare agendas and supporting materials.Attend meetings to record accurate, well-organized minutes.Distribute minutes with clear action items and follow-up timelines.Assist with planning and logistics for events, workshops, and community initiatives.<h3>4. Research &amp; Opportunity Tracking</h3>Track community events, conferences, grants, resources, and partnerships.Present weekly updates and opportunity summaries to the Executive Director/Team.Conduct research needed for upcoming programs, meetings, partnerships, or projects.<h3>5. Project &amp; Operational Support</h3>Assist with special projects and organizational development.Maintain databases, digital files, documentation systems, and templates.Help with grant preparation, sponsorship outreach, and partnership communication.Support staff members with administrative tasks to ensure smooth operations.<h3>6. Organizational Structure &amp; Efficiency</h3>Build and maintain internal systems that support organizational growth.Set up workflows, templates, and documentation structures.Establish order, efficiency, and clarity across all areas of operations.<h3>7. Discretion &amp; Confidentiality</h3>Handle sensitive information with the highest level of integrity and professionalism.<h3>Required Skills &amp; Competencies</h3>3+ years of experience as an Executive Assistant, Administrative Lead, Office Manager, or similar senior administrative role.Experience working in a non-profit organization or start-up environment is a major asset.Strong written and verbal communication abilities.Exceptional organizational and time-management skills.Ability to anticipate needs, think ahead, and problem-solve proactively.Advanced proficiency using digital tools (Google Workspace, Microsoft Office, project management platforms, calendars, etc.).Ability to manage multiple tasks, deadlines, and priorities simultaneously.Strong interpersonal skills and professional presence.Ability to work independently with minimal supervision.<h3>Bonus Assets</h3>Experience helping organizations grow, scale, or restructure.Experience coordinating community programs, events, or partnerships.Experience managing social media content calendars (asset, not required).Strong research and information-gathering skills.Interest or background in mental health, social work, community development, or women’s empowerment.<h2>&nbsp;Weekly Deliverables</h2>Calendar updates &amp; schedulingWeekly recap/report to the Executive DirectorOpportunity tracker (grants, events, conferences, partnerships, etc.)Meeting minutes and action item trackingAdministrative and project support tasks<h2>How to Apply</h2>Please submit: &nbsp;Your resume and brief cover letter highlighting your administrative experience and why you're the right fit for a growing non-profit organizationEmail: <a href="mailto:info@intimatesessions.ca" target="_blank">info@intimatesessions.ca</a> Subject Line: Executive Assistant Application – [Your Name]

Intimate Sessions

NOW HIRING (VOLUNTEER): Executive Assistant & Administrative Lead (Experienced)

Society Profile:Seniors Services Society is a non-profit charity located in New Westminster, BC which provides support services for seniors in New Westminster to live independently, as well as housing information across BC and outreach services for seniors in the Lower Mainland.Purpose &amp; Strategic Alignment:Reporting to the Chief Executive Officer (CEO), the Administration Manager plays a strategic role in ensuring smooth organizational operations. This position supports staff and volunteers, leads key initiatives such as CRM implementation and policy development, and contributes to long-term planning aligned with SSSBC’s mission.Position Overview:This role oversees human resources, office operations, technology coordination, and executive support. It is ideal for a candidate who thrives in a dynamic environment and is passionate about improving systems and supporting community impact.Key Responsibilities:1. Human Resources Management (Full Cycle HR)<ul><li>Lead all HR functions including recruitment, onboarding, performance management, employee relations, and offboarding.</li><li>Maintain and update HR policies and procedures and ensure compliance with employment legislation.</li><li>Manage benefits administration, staff training, and professional development initiatives.</li><li>Support leadership with workforce planning and organizational structure development.</li></ul>2. Information Technology Coordination<ul><li>Act as the primary liaison with the managed IT service provider to ensure effective technology support, security, and system uptime.</li><li>Coordinate technology upgrades, asset management, and implementation of new systems or tools.</li><li>Support cybersecurity, data integrity, and IT-related policy compliance.</li></ul>3. CRM Development and Data Management<ul><li>Lead the evaluation and implementation of a new Customer Relationship Management (CRM) system in collaboration with internal stakeholders and vendors.</li><li>Define data architecture, workflows, and reporting needs to support organizational goals.</li><li>Maintain accurate data records, including stats tracking, and generate reports for decision-making and performance tracking.</li></ul>4. Process Mapping and Operational Efficiency<ul><li>Collaborate with and support the Director of Programs in reviewing and enhancing organizational processes.</li><li>Assist in developing and maintaining process maps and standard operating procedures (SOPs).</li><li>Contribute to cross-departmental alignment and continuous improvement initiatives to strengthen operational effectiveness.</li></ul>5. Policy and Compliance Oversight<ul><li>Review and update organizational policies and procedures regularly</li><li>Ensure compliance with regulatory, legal, and internal governance requirements.</li><li>Maintain policy documentation and version control.</li></ul>6. Administrative and Executive Support<ul><li>Provide executive-level administrative support to the Director, CEO, and Board of Directors.</li><li>Coordinate scheduling, correspondence, meetings, and preparation of briefing materials.</li><li>Support board governance processes, including minute-taking, document management, and meeting logistics.</li></ul>7. Organizational Operations and Office Management<ul><li>Oversee daily administrative operations and office management.</li><li>Manage office resources, vendor relationships, and contracts.</li><li>Support internal communication, team coordination, and organizational culture initiatives.</li></ul>This is a full-time position – 37.5 hours per week&nbsp;Job Details:<ul><li>Working Hours: Monday to Friday, 8:30am-4:30pm, some evenings and weekends as needed. </li><li>Compensation: $64,350 – $70,200 annually. Salary will depend on the applicant’s qualifications, experience, and skillset.</li><li>Probationary period:&nbsp;month-to- month contract up to a year with possibility of extension</li></ul>Benefits:<ul><li>Paid time off between Christmas and New Year.</li><li>Birthday leave.</li><li>Professional development and wellness support.</li><li>Opportunities to contribute to meaningful work supporting seniors in BC.</li></ul>How to Apply:Please submit your resume and cover letter to <a href="mailto:admin@sssbc.ca" target="_blank">admin@sssbc.ca</a>.Deadline: Open until filled.Note: Only shortlisted candidates will be contacted. No phone calls, please

Seniors Services Society of BC

Administration Manager

LocationOttawa, ONSummaryThe Liberal Party of Canada is seeking a Coordinator, Riding and Party Services for an opportunity to join a dedicated team of staff to support Mark Carney and our Liberal team’s work to build a stronger Canada.Reporting to the Riding and Party Services Director, this role will provide administrative support and compliance to local Liberal associations, nomination contestants, campaigns, and the party at large.We are looking for people who care about the work we do and who are a great fit for our culture and team. If you want to work in a dynamic and fast paced environment, build and win our next campaign, and play an active role in promoting Liberal values, then we want to hear from you!What we are looking for<ul><li>Adaptability</li><li>Attention to Detail and Accuracy</li><li>Communication</li><li>Cooperation</li><li>Cultural Sensitivity</li><li>Innovative</li><li>Organization</li><li>Professionalism</li><li>Teamwork</li><li>Time Managemen</li></ul>What you’ll be doing<ul><li>Assisting with the party’s electoral processes</li><li>Assisting with the party’s nomination process</li><li>Assisting with Registry Updates and Annual Confirmations</li><li>Assisting with financial returns</li><li>Writing correspondence to riding executives about filings, deadlines, and more</li><li>Maintaining various databases to support party services, organization, and engagement</li><li>Providing support to party stakeholders</li><li>Holding training sessions for party stakeholders</li><li>Reviewing and preparing various reports and documents</li><li>Other tasks as required</li></ul>You’ll need to have<ul><li>Computer literacy, including effective working skills of MS Word, Excel, PowerPoint, Adobe products and email required</li><li>Ability to prioritize and manage multiple files at once</li><li>Understanding of financial literacy</li><li>Deadline-focused</li><li>Good writing and verbal communication skills</li><li>Bilingualism is a strong asset</li><li>Knowledge on Salesforce, Liberalist, WordPress and EFR (Elections Canada’s Financial Return Software) is a strong asset</li><li>Knowledge of HTML and CSS is an asset</li></ul>What we can offer you<ul><li>Health and dental benefits</li><li>Life and critical illness insurance</li><li>Short term and long term disability plan</li><li>Defined contribution pension plan</li><li>Maternity/Parental leave top-ups</li><li>Flexible schedule arrangements</li><li>Employee and family assistance program</li><li>Prime downtown location close to transit and shopping</li><li>Free Gym membership and shower facilities</li><li>Bike lockers</li></ul>ApplyIf you need accommodation at any stage of the application process or want more information on our accommodation policies, contact the Human Resources department at&nbsp;<a href="mailto:hr-rh@liberal.ca" target="_blank">hr-rh@liberal.ca</a>.LPC is committed to the values of diversity, equity, and inclusion. We strongly encourage applications from women, Indigenous Peoples, racialized people, 2SLGBTQI+ people, people living with disabilities, and other equity-seeking groups.We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.------------------------------------------------------------------------------LieuOttawa (Ontario)RésuméLe Parti libéral du Canada est à la recherche d’un coordonnateur, services aux circonscriptions et au parti. Il s’agit d’une occasion de se joindre à une équipe d’employés dévoués pour appuyer Mark Carney et l’équipe libérale.Relevant du directeur des services aux circonscriptions et au parti, le titulaire de ce poste offre aux associations libérales, aux candidats à l’investiture, aux équipes de campagne et au parti dans son ensemble un soutien administratif et une assistance relative aux questions liées à la conformité.Nous sommes à la recherche de candidats qui ont à cœur le travail que nous faisons et qui trouvent leur place dans notre culture et dans notre équipe. Si vous souhaitez travailler dans un milieu dynamique et au rythme rapide, élaborer et gagner notre prochaine campagne, et jouer un rôle actif dans la promotion des valeurs libérales, nous voulons vous connaître!Qualités recherchées<ul><li>Capacité d’adaptation</li><li>Souci du détail et exactitude</li><li>Communication</li><li>Coopération</li><li>Sensibilité aux réalités culturelles</li><li>Esprit d’innovation</li><li>Organisation</li><li>Professionnalisme</li><li>Esprit d’équipe</li><li>Bonne gestion du temps</li></ul>Responsabilités<ul><li>Apporter de l’aide en ce qui concerne les processus électoraux du parti</li><li>Apporter de l’aide en ce qui concerne le processus d’investiture du parti</li><li>Apporter de l’aide pour les mises à jour des déclarations au registre et les confirmations annuelles</li><li>Apporter de l’aide pour les rapports financiers</li><li>Rédiger des lettres aux membres de l’équipe de direction des circonscriptions au sujet de la production de déclarations, des échéances et autres</li><li>Tenir à jour différentes bases de données en appui aux services, à l’organisation et aux activités de mobilisation du parti</li><li>Appuyer les intervenants du parti</li><li>Organiser des séances de formation à l’intention des intervenants du parti</li><li>Examiner et préparer différents rapports et documents</li><li>Exécuter d’autres tâches, au besoin</li></ul>Compétences requises<ul><li>Connaissances informatiques, dont une maîtrise efficace de MS Word, Excel et PowerPoint, des logiciels Adobe et des plateformes de courrier électronique</li><li>Capacité à prioriser et à gérer plusieurs dossiers en même temps</li><li>Littératie financière</li><li>Souci des échéances</li><li>Excellente capacité de communication à l’oral comme à l’écrit</li><li>Le bilinguisme constitue un atout important</li><li>La connaissance de Salesforce, de Libéraliste, de WordPress et du logiciel Rapport financier électronique (RFE) d’Élections Canada constitue un atout important.</li><li>La connaissance des langages HTML et CSS constitue un atout</li></ul>Ce que nous pouvons vous offrir<ul><li>Prestations dentaires et de soins de santé</li><li>Assurance vie et contre les maladies graves</li><li>Régime d’invalidité à court terme et à long terme</li><li>Régime de retraite à cotisations déterminées</li><li>Supplément de congé de maternité ou de congé parental</li><li>Horaire de travail flexible</li><li>Programme d’aide aux employés et à leur famille</li><li>Emplacement de choix au centre-ville, à proximité des commerces et des transports en commun</li><li>Adhésion gratuite à un gymnase, avec vestiaires et douches</li><li>Cases à vélos</li></ul>PostulezSi, pendant le processus de soumission de candidature, vous avez besoin d’un accommodement particulier ou souhaitez recevoir de l’information sur notre politique en matière d’accommodement, veuillez envoyer un courriel au service des ressources humaines à&nbsp;<a href="mailto:hr-rh@liberal.ca" target="_blank">hr-rh@liberal.ca</a>Le PLC défend l’équité, la diversité et l’inclusion. Nous encourageons fortement les candidatures des groupes visés par l’équité en emploi, notamment les femmes, les Autochtones, les personnes racisées, les personnes 2ELGBTQI+ et les personnes vivant avec un handicap.Nous remercions tous les candidats de leur intérêt envers ce poste, mais nous ne communiquerons qu’avec les personnes retenues pour un entretien.

The Federal Liberal Agency of Canada

Riding and Party Services Coordinator / Coordonnateur, services aux circonscriptions et au parti

<ul><li>This is an unpaid volunteer opportunity and as an Associate you are required to contribute a minimum of 5 hours per week</li><li>Associates must be willing to attend virtual meetings in EST Timezone and be responsive to emails within 36 hours.</li><li>STW™ will provide a "letter of recommendation" to interns, students &amp; professionals who are able to showcase outstanding performance for school/university credit and for professional references.</li></ul>About Us:Save the Water™ is a U.S.-based nonprofit organization whose mission is to conduct water research to identify and remove harmful contaminants in water, and to raise public awareness about water contamination and its health impacts. STW™ also offers educational programs to excite young minds about water science.&nbsp;Our volunteers are diverse professionals from all over the world bringing their knowledge and experience to STW™ because we care deeply about our communities and water resources. We learn and collaborate in an open and empowering work environment to find long-term solutions to the water contamination problem. Our vision is “Contamination free, healthy water for all”To learn more about Save the Water™, please visit&nbsp; <a href="http://www.savethewater.org/" target="_blank">www.savethewater.org</a>The Role:The Executive Assistant to the President is responsible for a wide array of administrative duties in support of the President and other senior management members as needed. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees and management. Other duties shall be assigned as necessary. This position is ideal for someone with strong organizational, office management, and interpersonal skills.&nbsp;What you will be responsible for…<ul><li>Manage calendar scheduling and working with internal/external stakeholders to coordinate meetings across calendars and ensuring optimal use of the President’s time</li><li>Arrange agendas and preparing meeting related documents and support materials</li><li>Prepare presentations and assist President in business development and growth opportunities</li><li>Follow up on various tasks and plans of execution and report on progress to the various stakeholders</li><li>Prepares a variety of highly confidential, specialized reports, board packages, presentations, briefing materials, and other communications</li><li>Compose and prepare correspondence tailored to a variety of internal &amp; external audiences</li><li>Support and manage a variety of special projects with high visibility and organizational impact for the President</li><li>Exercise sound judgment and discretion skills, managing highly confidential and sensitive matters</li><li>Strong ability to think independently and make decisions to direct and action appropriate next steps</li><li>Prioritize daily, weekly, monthly schedule and agenda of activities in conjunction with the President and provide gatekeeper role for direct access to him</li><li>Ability to interact positively with various levels within the entire organization</li><li>May participate in or lead continuous improvement activities and lead special projects as required</li><li>Provide advice and guidance on policy and operational matters to the President</li></ul>&nbsp;Apply Now if you have…<ul><li>A sense of urgency with a "can do" / "let's make it work" attitude and a passion for generating team results</li><li>Associate Degree completed</li><li>6 months to 1 year full time paid corporate/non – profit work experience</li><li>Advanced working knowledge of MS Office applications (Word, Excel, PowerPoint,&nbsp;Outlook, Visio)</li><li>Solid communication skills, both verbal and written</li><li>Demonstrates both tact and ability to respect confidentiality</li><li>Ability to multitask effectively in a fast paced environment</li><li>Strong attention to detail</li><li>Strong organizational skills and the ability to be flexible through changing priorities</li></ul>How to apply:If interested, please send your resume to&nbsp;<a href="mailto:newvolunteers@savethewater.org" target="_blank">newvolunteers@savethewater.org</a>&nbsp;We would love to hear from you!

Save the Water

VOLUNTEER ASSOCIATE: EXECUTIVE ASSISTANT TO PRESIDENT (REMOTE)

<a href="https://habitatgta.volunteerhub.com/vv2/?eventGroupId=fe50fe0fe7d945d692cfa65cd2de722b" target="_blank">Volunteer Position :&nbsp; Donation Processing Volunt</a>eer at Habitat GTA Central Distribution Center Habitat for Humanity GTA is greater Toronto’s most recognized provider and advocate of solutions that tackle our region’s housing crisis. Our mission is to create a world where everyone has a safe, quality place to live. We focus on creative solutions to address the affordable housing crisis in Toronto, Brampton, Canadaledon, York Region and Durham Region. With the help of volunteers, donors and community partners, we unlock change for generations by bringing the benefits of home ownership to more people and communities. Since 1988, Habitat GTA has built 23 new communities, empowering more than 500 families. To learn more, visit <a href="https://habitatgta.ca/" target="_blank">https://habitatgta.ca/</a>.&nbsp; Habitat ReStore is a chain of non-profit home improvement retail stores with 10 locations across the Greater Toronto Area, owned and operated by Habitat for Humanity GTA. We sell home furnishings, appliances, and other renovation materials at a fraction of the price. Our items are donated from businesses and individuals and undergo inspection and testing to ensure they meet our high-quality standards. What you need to know:<ul><li>An on-line orientation session is required before your first volunteer shift.</li><li>All volunteers must be a minimum of 16 years old.</li><li>Volunteers under the age of 18 require a waiver signed by a parent or guardian.</li><li>Shifts are self-scheduled&nbsp;</li><li>Volunteer shift is 8:30 am to 12:00 pm, 12:00pm – 4.00pm Monday to Friday.</li><li>Able to lift 50 pounds with use of equipment, (pump truck, electronic lift )and be on your feet for several hours at a time.&nbsp;</li><li>Volunteers are required to wear CSA approved green label safety shoes. (If needed are available onsite for volunteers).</li></ul> Central Distribution Centre Location: (101 Alexdon road, North York, ON M3J 2B5) Position Responsibilities:<ul><li>Organizing Inventory: Sorting and arranging products for easy access and retrieval.</li><li>Packaging Operations: Preparing products for shipment with appropriate packaging.</li><li>Setting Prices: Applying accurate pricing information to products.</li><li>Loading and Unloading Trucks: Safely handling the movement of goods onto and off trucks.</li><li>Skid Wrapping: Securing goods onto pallets using wrapping techniques.</li><li>Material Management: Handling materials within the warehouse efficiently.</li><li>Cleaning Items: Ensuring products and work areas are clean and organized.</li></ul> Position Benefits:<ul><li>Gain practical experience.</li><li>Meet new people and network with like-minded individuals.</li><li>Give back to your community and help raise funds for affordable&nbsp;home ownership.</li><li>Help the environment by giving new life to gently used resources.</li><li>Letters of confirmation for hours volunteered (Minimum 40 hours for this) Please provide one weeks notice for the letter.</li></ul> Habitat for Humanity GTA is an Equal Opportunity employer, we support Diversity, Inclusion and representation of the people, Organizations, and communities we work with and serve. We believe that our differences enable us to be a better team. If you require accommodation to participate in this activity, please contact our volunteer service team. <a href="mailto:Volunteer@habitatgta.ca" target="_blank">Volunteer@habitatgta.ca</a> or call 4167557353 (Ext 2275) &nbsp;

Habitat for Humanity GTA

Donation Processing  Volunteer at Habitat GTA Central Distribution Centre

SUMMARYThe Project Officer supports the effective implementation of programs and projects across the organization. This role involves coordinating with various internal and external teams, ensuring compliance with organizational policies, and driving the achievement of overall program goals and objectives.Reporting to the Program Manager, the Project Officer (PO) works collaboratively with other Catalyste+ team members to support the full program management cycle, including program implementation, Catalyste+ Advisor (CA) assignments, Monitoring and Evaluation and Learning (MEL) and financial management. A key responsibility is to ensure all program activities and&nbsp;reports&nbsp;are delivered to a high standard, complying with organizational policies and making the most effective and efficient use of program resources. The PO works closely with program staff, CAs, and In-Country Team (ICT) members in the day-to-day delivery of assignments and performs other ad hoc duties as required.As of January 1, 2026, this position will report to the office one (1) day per week. As of April 1, 2026, the position will report in two (2) days per week. This position is based out of Toronto or Montreal.&nbsp;KEY RESPONSIBILITIES:Program Coordination<ul><li>Review requests — including assignments, Innovation Microfunds (IMF), and any other submissions — to ensure completeness, clarity, and alignment with sector strategies, program objectives, and organizational policies, and liaise with relevant teams to address questions or request additional information.</li><li>Coordinate with other teams to ensure all program implementation documents — including funding agreements, MEL forms, IMF documents, expense reports, and other relevant documentation — are complete, accurate, up-to-date and filed properly according to organizational policies.</li><li>Collaborate in the preparation of program-level documents — including annual work plans and reports, communication materials, program briefings, presentations, and other relevant reports or content — for donors or organizational purposes, as requested by the Program Manager.</li><li>Collaborate with other teams to organize or participate in joint activities, maintain effective working relationships, recommend improvements to processes, and operations, enhancing the overall effectiveness of the program.</li><li>Schedule and coordinate program meetings, workshops, international meetings, and conferences with partners and any other stakeholders;&nbsp;prepare background material and agendas, provides logistical support, and document discussions, decisions, and action items&nbsp;to ensure meetings are effective and well documented.</li></ul>Knowledge Management<ul><li>Participate in program assessment discussions, analyze program outcomes to support team learning discussions, and guide improvements for future programming. Compile project results, outputs and lessons learned for wider dissemination within and outside Catalyste+.</li><li>Work collaboratively with the MEL team to create impact stories. </li><li>Review project and program materials and prepare synthesis documents summarizing key information, results, success stories, decisions, and recommendations for team discussions.</li><li>Research specific topics of interest to the program to enrich the knowledge of team members and to move the program forward. Play a key role in applying the Catalyste+ learning agenda within the MEL team, including: sharing program successes and information; integrating team-based learning; preparing required reports based on lessons learned; and collaborating with the MEL team to produce impact stories that highlight program outcomes and achievements.&nbsp;</li></ul>Support for Project Development<ul><li>Assist in the preparation of concept notes and proposals to external funders and provides periodic program updates, as needed</li><li>Collect and analyze information from diverse sources to enhance the quality, relevance, and impact of our proposals.</li><li>Assist in the design of evaluation plans.</li><li>Support the design of the evaluation framework to measure program expected results.</li></ul>Marketing<ul><li>In collaboration with the Marketing team and other Catalyste+ staff, assist in the drafting and editing of reports, special papers, newsletter articles and other documents for publication or presentation. Coordinate with the Marketing team and in-country teams to identify and organize marketing materials needed to support program implementation</li><li>In collaboration with the Marketing team, prepare and/or coordinate written, graphic, and visual materials, as well as social media content for public presentation/dissemination (for networking, public relations or revenue generation).</li><li>Support Catalyste+'s participation in activities and engagements — virtual or in person — by providing requested information and preparing briefing notes on program outputs for any audience, including technical, academic, policy, or general public stakeholders.</li></ul>General Administration<ul><li>Follow up on the program’s pipeline of activities throughout the year, including tracking of allocation targets</li><li>Act as the program's document gatekeeper, ensuring key documents are organized, available, and accessible</li><li>Leverage tools and applications (e.g. QuickBase), to retrieve and aggregate project information in support of the program’s reporting requirements</li></ul>KNOWLEDGE AND SKILL REQUIREMENTS<ul><li>University degree in International Development and related field or 1-3 years of relevant experience in international or administrative programs;</li><li>Proficiency (speaking, listening, reading, and writing) in French and English is required;</li><li>Experience working with volunteers in the not-for-profit sector is an asset;</li><li>Strong interpersonal, intercultural communication, and analytical skills;</li><li>Demonstrated strong team collaboration skills, working effectively with diverse teams across different countries and departments.</li><li>Culturally sensitive and capable of preserving confidential or sensitive information</li><li>Ability to readily adapt to change, multi-task, coordinate, and prioritize day-to-day workload to meet tight timelines;</li><li>Ability to manage high volumes of emails, calls, and data management;</li><li>Ability to work proactively and independently;</li><li>Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and database management</li><li>Comfortable using digital collaboration tools and learning new applications as needed.</li></ul>TOTAL COMPENSATIONThe salary range for this position is $55,000 - $65,000, commensurate with experience.At Catalyste+, we believe in a people-first approach to compensation, offering more than just a competitive salary.&nbsp; Our total rewards package ensures our team members are supported while doing rewarding and meaningful work.&nbsp; It includes:<ul><li>Comprehensive Health Benefits plan</li><li>Employer-matched pension plan</li><li>General time-off policies; vacation and sick leave</li><li>Holiday office closure</li><li>Mental Health &amp; Wellness Programs</li><li>Mentorship program</li><li>Internal training &amp; development events</li><li>Innovative, collaborative, diverse &amp; inclusive work environment</li></ul>Application deadline: Friday, December 5, 2025Catalyste+ is an employer who subscribes to the principle of equal access to employment.We thank all applicants for their interest, but only those selected for an interview will be contacted.

Catalyste+

Project Officer

Roots Community Services Inc.&nbsp; (RootsCS) is a multi-service charitable organization that provides culturally-relevant programs and services to inspire residents in the Region of Peel, primarily from the Black and Caribbean communities, to make positive changes in their lives and within their communities.&nbsp;The PositionThe Executive Assistant (EA) will provide a high level of confidential administrative, operational and day-to-day support to the CEO, as well as support some functions related to the Board of Directors. The role involves handling communications in the executive office, assisting on projects, and liaising internally with staff and volunteers as well as externally with partner agencies. The Executive Assistant is expected to work with limited direction, executing a significant amount of judgment, tact, diplomacy, confidentiality, and discretion in all aspects of the role.Reports to: Chief Executive OfficerTerm of Work: Full time (35 hours a week)Compensation: $54,600 annuallyStart Date: Immediate openingReports to: Chief Executive OfficerMajor Duties and ResponsibilitiesThe major responsibilities for this role include but are not limited to the following:Supporting the Chief Executive Officer<ul><li>Manage the appointment schedule of the CEO, handling any conflicting meetings</li><li>Exercise considerable judgment in releasing information to answer queries and resolving issues</li><li>Screen incoming correspondence to the CEO and redirect where possible, ensuring that there is follow-through by the other parties</li><li>Respond to and/or process items that do not require the direct attention of the CEO</li><li>Prepare and handle a variety of confidential material</li><li>Assist with the development of business processes to ensure maximum efficiency of the organization</li><li>Execute other duties as assigned by the CEO.</li></ul>Supporting the Board of Directors<ul><li>Support the Board of Directors and its committees as assigned (policy review, working groups, professional development, board orientation, etc.)</li><li>Ensure timely distribution of meeting materials for Board, committees, working groups.</li><li>Ensure legal and statutory requirements related to governance and corporate documentation are tracked and fulfilled</li><li>Maintain legal documents and records such as minutes and governance policies.</li></ul>Other Organizational Support<ul><li>Provide back up support as assigned to other members of executive team, (Directors, Managers, etc.)</li><li>Work collaboratively with management team to follow up on action items arising from management team meetings</li><li>Field and manage general requests for information and/or support from internal and external stakeholders</li><li>Work in a manner that preserves confidentiality and minimizes risk.</li><li>Other relevant and appropriate duties as required</li></ul>Qualifications &amp; Other Requirements<ul><li>Diploma or degree in Administrative Studies, Business Administration or equivalent education, training and experience</li><li>Minimum five years relevant experience providing support to an executive or leadership team</li><li>Demonstrated understanding of executive administrative processes and procedures</li><li>Excellent communication skills both oral and written</li><li>Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail</li><li>Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and clients</li><li>Must demonstrate initiative, diplomacy and tact</li><li>Ability to exercise judgment in prioritizing workload</li><li>Ability to maintain a high level of confidentiality and decisiveness while working under the pressure of constantly-changing priorities</li><li>Technically savvy with excellent Microsoft 365 and Google Workplace skills</li><li>Ability to work effectively and professionally, both independently and within a team environment</li><li>Understanding of the social service sector in the Greater Toronto Area, especially the Region of Peel</li><li>Understanding of diversity, equity and inclusive practices</li><li>Understanding of the impact of anti-racism, anti-oppression and systemic discrimination on racialized and marginalized communities</li><li>Have a clean and valid Vulnerable Sector Check.</li></ul>Being a team-oriented and inclusive organization, staff, volunteers and contractors are asked to participate in special assignments. These include fundraising, strategic planning and other related activities which contribute to the continuous development and expansion of Roots Community Services.Please email your application with a cover letter to&nbsp;<a href="mailto:careers@rootscs.org" target="_blank">careers@rootscs.org</a>, with the subject line Executive Assistant to the CEO. Please note that we will review applications as they are submitted until the positions are filled.We thank all who apply for this position; however, only those candidates selected for an interview will be contacted.

Roots Community Services Inc

Executive Assistant to the CEO

Parent Association &amp; Retail Programs Coordinator&nbsp;Full-Time Permanent&nbsp;&nbsp;The York School is a co-ed, independent school in midtown Toronto that offers the International Baccalaureate (IB) from Junior Kindergarten to Grade 12. We’re proud to be at the forefront of education excellence, attracting curious learners who thrive in belonging to an inclusive community of high performance.&nbsp;&nbsp;We’re seeking a globally minded professional who’s fueled by curiosity, inspired by innovation and energized by collaboration to join our dynamic community of educators, staff, students, parents and alumni.&nbsp;&nbsp;JOB PURPOSE&nbsp;Reporting to the Community Engagement &amp; Events Manager, the Parent Association &amp; Retail Programs Coordinator acts as the primary liaison between The York School and the York Parent Association (YPA), and manages all aspects of the school's retail experience (The York Shop). This dual role requires strong communication, organizational skills, and initiative, focusing on effective volunteer and stakeholder management alongside efficient retail operations, logistics, and merchandising.&nbsp;&nbsp;Given the dynamic and collaborative nature of our school environment, this role is an on-site position requiring to be in the office five days a week. Candidates should be prepared to contribute actively to this in-person, community-focused environment.&nbsp;&nbsp;KEY RESPONSIBILITIES<ul><li>Coordinate YPA meetings and serve as a consistent point of contact for YPA co-chairs, volunteers, and parent council </li><li>Coordinate logistics and administration of all YPA-led events &amp; initiatives, including volunteer scheduling, day-of execution and school-wide events </li><li>Provide administrative oversight of the YPA budget in collaboration with the YPA Treasurer and Finance department, ensuring accurate coding, sign-off, and expense tracking </li><li>Oversee operations of the in-person and online experience of The York Shop </li><li>Manage merchandising, including inventory, product selection, ordering, restocking, pricing and sales, ensuring alignment with brand guidelines </li><li>Lead the sale and distribution of school uniforms, spirit wear, and branded items </li><li>Collaborate with academic leadership and the Marketing department to stay up to date on uniform guidelines </li><li>Coordinate the volunteer schedule for shop operations, including training and support for student and parent volunteers </li><li>Develop creative campaigns to promote shop sales, including input from stakeholders/customers and engaging shop displays </li><li>Support school departments and teams with merchandise coordination, acting as a centralized contact point </li><li>Other job duties as assigned&nbsp;</li></ul>&nbsp;QUALIFICATIONS AND SKILLS&nbsp;<ul><li>Post-secondary education in a related field, plus 3 years of relevant experience in volunteer coordination, event management&nbsp; and/or retail operations </li><li>Direct previous experience with volunteer management </li><li>Strong business acumen, financial literacy and experience working with budgets and reporting processes </li><li>Proven ability to work effectively as part of a collaborative, interdisciplinary team, contributing to a positive, inclusive school culture </li><li>Excellent written, verbal and interpersonal communication skills </li><li>Strong ability to engage collaboratively with students, parents, and staff, prioritizing a service-oriented approach by ensuring professionalism, respect, and responsiveness in all interactions </li><li>Has strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines in a dynamic and fast-paced environment </li><li>Proficiency in navigating a technologically rich school environment,&nbsp; including point of sales systems (POS), and Google Workspace considered an asset&nbsp;</li></ul>&nbsp;EMPLOYEE&nbsp;COMPETENCIES&nbsp;At The York School, we seek individuals who demonstrate the following core and role-specific competencies:&nbsp;&nbsp;Core Competencies&nbsp;<ul><li>Flexibility &amp; Adaptability </li><li>Breadth of Contribution </li><li>Relationship Focused </li><li>Service Orientation </li><li>Communication &amp; Collaboration </li><li>Inclusivity </li><li>Integrity &amp; Trust&nbsp;</li></ul>&nbsp;Administrative Competencies:&nbsp;<ul><li>Technical Expertise in Area of Discipline&nbsp;</li></ul>&nbsp;WORKING REQUIREMENTS&nbsp;<ul><li>The York School Campus, Toronto&nbsp;</li></ul>&nbsp;WHAT WE OFFER&nbsp;The target hiring range for this position is $64,000 - $75,000 per year, based on skills, qualifications, and relevant experience.&nbsp;&nbsp;Within the Greater Toronto Area, The York School ranks among the top CIS Ontario Schools for compensation. Our comprehensive benefits package includes health and dental coverage that is effective on your first day of employment, and a generous RRSP matching plan.&nbsp;You’ll enjoy professional development opportunities that support your career growth, and will be welcomed by a community that values relationships and is dedicated to wellbeing and belonging. <a href="https://www.yorkschool.com/about-us/come-work-with-us" target="_blank">Learn&nbsp;more&nbsp;about&nbsp;the&nbsp;benefits&nbsp;of&nbsp;working&nbsp;at&nbsp;The&nbsp;York&nbsp;School.</a>&nbsp;THE YORK SCHOOLS’ COMMITMENT TO DIVERSITY, EQUITY,&nbsp; INCLUSION AND&nbsp;ACCESSIBILITY&nbsp;The York School embraces diversity and is committed to creating an inclusive and accessible workplace. We actively encourage applicants from all equity seeking groups. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds so our community will benefit from a wide variety of experiences and perspectives.&nbsp;&nbsp;We are committed to providing barrier-free and accessible recruitment and employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make it known when contacted and we will work with you to meet your needs.&nbsp;&nbsp;VACANCY TYPE&nbsp;This posting is for an existing vacancy.&nbsp;&nbsp;HOW TO APPLY&nbsp;All qualified candidates are encouraged to <a href="https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=5964060d-cc15-435e-99d6-26ff7ed5089a&amp;ccId=9200762616259_3&amp;jobId=593431&amp;jwId=9200762616259_1&amp;lang=en_CA" target="_blank">apply&nbsp;here</a>by submitting their application online. Review of applications will begin on November 27, 2025&nbsp;and will continue on an ongoing basis until the position is filled.&nbsp;&nbsp;As a condition of employment, successful candidates will need to provide a current criminal record check with vulnerable sector screening from the police jurisdiction in which they reside.&nbsp;&nbsp;We thank all candidates for their applications; however, only those selected for an interview will be contacted.&nbsp;

79 Administrative / Clerical Support Jobs