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Permanent, full-time position&nbsp;Guelph, ONAre you a detail-oriented professional with expertise in estate administration, trust law, or legacy giving? Do you thrive on navigating complex legal and financial matters with precision, professionalism, and compassion?The University of Guelph is seeking a Manager, Estate Administration to oversee the management of complex estate and testamentary gifts, safeguarding approximately $7.5–$8 million annually in realized donations. Reporting to the Senior Manager, Legacy Giving, this role plays a vital part in ensuring that donor intentions are fulfilled while protecting the university’s future philanthropic revenue and reputation.As the university prepares to launch its first fundraising campaign in more than a decade, this position offers a unique opportunity to work at the intersection of law, finance, and philanthropy. You will independently manage over 70 estate files, interpret legal documents such as wills and trusts, liaise with executors, trustees, and allied professionals, and ensure compliance with estate law, trust administration practices, and CRA regulations. You will also oversee the university’s portfolio of donor-funded life insurance policies, ensuring they remain in good standing.The ideal candidate brings a background in estate administration, whether as a trust officer, law clerk, or within a charitable environment, along with strong judgment, analytical skills, and emotional intelligence to navigate sensitive conversations with families and professionals alike.This is a unique chance to join a collaborative team within Alumni Affairs &amp; Development and contribute directly to advancing the University of Guelph’s mission. Your work will help deepen donor relationships, honor donor legacies, and support the university’s bold philanthropic ambitions.Your key responsibilities will include:&nbsp;<ul><li>Independent assessment and analysis of a variety of legal documents (e.g., wills, trusts, court filings) to identify issues, determine entitlement, and fulfill university requirements. </li><li>Liaise with estate executors, trustees, legal and financial professionals, and requires independent assessment and judgment at an experienced and advanced level.</li><li>Manage compliance and risk management of estates through specialized understanding of estate law, trust administration, and CRA guidelines to ensure compliance with legal and regulatory requirements and ensure that all estate gifts are fulfilled according to the donor’s intentions with professionalism, compassion, and accuracy.</li><li>Work collaboratively with a myriad of partners across campus, including the office of the AVP, Financial Services, university legal counsel, academic and administrative partners, and other department colleagues in colleges and portfolios across campus.</li><li>Manage the portfolio of university-owned, donor-funded life insurance policies. Review and interpret annual statements and ensure timely premium payments to keep policies in force. Proactively identify policies at risk and lead risk assessment audits with external experts.</li><li>Safeguard the University’s future philanthropic revenue and reputation through detailed estate oversight, industry-aligned best practices, and legal compliance.</li></ul>RequirementsThe university recognizes that no one individual will have the following skills/experience in equal&nbsp;measure, but the qualifications below will be used to assess the suitability of candidates throughout the process:<ul><li>An undergraduate degree.</li><li>Five years’ related experience with estate administration within a charity or as a Trust Officer, law clerk, or equivalent experience in related fields.</li><li>Law clerk diploma and/or MTI/STI designation is considered an asset.</li><li>Knowledge of estate law, trust administration, and CRA guidelines to ensure compliance with legal and regulatory requirements.</li><li>Emotional intelligence to navigate complex discussions with the grieving family.</li><li>Experience with Blackbaud CRM or other relational databases is an asset.</li><li>Excellent organizational skills.</li><li>Strong analytical/accounting skills and the ability to exercise sound judgment in dealing with complex issues.</li><li>Advanced interpersonal communication skills (verbal and written).</li><li>Excellent time management, prioritization, and organizational skills.</li><li>Ability to effectively handle multiple tasks and priorities with a great deal of accuracy.</li><li>Ability to adapt to changing processes and requirements.</li><li>Professional attitude, tact, and diplomacy.</li><li>Initiative and ability to handle competing demands and problem-solve in a short amount of time.</li><li>Proficiency with Microsoft Office Suite, including Microsoft Word and Excel.</li><li>Knowledge of institutional databases and good data management practices.</li><li>Experience in a fundraising environment is considered an asset.</li></ul>The university provides flexible work arrangement. This position is required to be fulfilled both remotely and on-campus (Guelph Campus)The University of Guelph (<a href="https://www.uoguelph.ca/" target="_blank">www.uoguelph.ca</a>) is one of Canada’s leading research-intensive comprehensive institutions, with a record of outstanding scholarship in the arts, humanities, social sciences, life sciences, physical and engineering sciences, agriculture, and veterinary sciences. This is your chance to join us in our endeavor to improve life.&nbsp;&nbsp;To view a detailed posting for the role of&nbsp;Manager Estate Administration,&nbsp;please go to our website at&nbsp;<a href="https://careers.uoguelph.ca/" target="_blank">https://careers.uoguelph.ca/</a>.&nbsp;&nbsp;At the University of Guelph, fostering a&nbsp;<a href="https://www.uoguelph.ca/diversity-human-rights/sites/uoguelph.ca.dhr/files/public/Inclusion%20Framework%20Endorsed%20April%202017.pdf" target="_blank">culture of inclusion</a> is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.&nbsp;&nbsp;

University of Guelph

Manager, Estate Administration

Location: Mississauga/Toronto (hybrid – weekly in-office) Contract Value: $60,000–$80,000 (22–30 hours per week) Extras: Annual technology bonus + agency summer break bonus Application deadline: Open until filled<h3>About the Role</h3>At Give Direct Response Inc., we help nonprofits raise the funds they need to change lives. Our work is built on precision — and we’re looking for an Operations Director who shares that obsession with detail.This is a 1-year contract role (22–30 hours/week). The person we hire will be a steady hand on the wheel: someone who can take the moving parts of direct mail production, internal workflows, and data processes — and keep them running like clockwork.If you’re energized by order, thrive in a fast-moving environment, and know that the smallest detail can make or break a campaign, you’ll fit right in.<h3>What You’ll Do</h3><ul><li>Direct Mail Production: Own the process from start to finish — coordinating timelines, reviewing proofs, managing vendors, and ensuring campaigns hit mailboxes flawlessly.</li><li>Project Operations: Keep projects moving by maintaining schedules, anticipating bottlenecks, and communicating clearly with internal and external partners.</li><li>Quality Control: Spot issues before they become problems. Double-check the numbers, the creative, and the data so that every campaign goes out right, the first time.</li><li>Process Leadership: Bring structure to our growing local team. You’ll help define best practices and refine systems that keep everyone aligned.</li><li>Collaboration: Work closely with our distributed team and be available during agency core hours, with weekly in-office collaboration in Mississauga or Toronto (Wednesdays).</li></ul><h3>What We’re Looking For</h3>Must-haves:<ul><li>Based in Mississauga or Toronto.</li><li>Direct mail production experience.</li><li>Meticulous attention to detail, with strong organizational and problem-solving skills.</li><li>Availability during agency core hours + weekly in-office presence.</li></ul>Nice-to-haves (compensation may reflect added expertise):<ul><li>Experience in data science, analytics, or data hygiene.</li><li>Client service background.</li><li>Digital project management experience.</li><li>Fundraising or nonprofit sector experience.</li></ul><h3>Compensation &amp; Extras</h3><ul><li>Contract value of $60,000–$80,000 (for 22–30 hours per week, depending on experience).</li><li>Eligible for an annual technology bonus.</li><li>Eligible for an agency summer break bonus.</li></ul><h3>How to Apply</h3>Send your resume and a short note on why this role fits your skills to <a href="mailto:hello@give.agency" target="_blank">hello@give.agency</a>. We’ll review applications on a rolling basis until the role is filled.

Give Direct Response Inc.

Operations Director (Contract, 1-Year)

QualificationsThe ideal candidate has a desire to work to work in an organization that reaches people withthe good news of God’s love. This person is detail oriented with a high level of accuracy,possesses excellent communication skills in spoken and written English, has strong andproven organizational skills, and is proficient in office administration tasks, office systems,and applicable software programs.OverviewThe Administrative Assistant role supports the work of the management team and staffmembers as required for the efficient day-to-day operation of the office.Work Location: In-person at the Guelph officeSchedule: Monday to Friday, 9:00am to 5:00pmEducation: High School diploma is a minimum. Post secondary education in administration,computers or office administration is an asset.The successful candidate must be personally committed to the gospel of Jesus Christ.

Every Home for Christ International / Canada

Administrative Assistant/Receptionist

Administrative Coordinator - One-Year Contract Position About Wellspring Niagara Wellspring Niagara Cancer Support is a not-for-profit charitable organization serving the Niagara region. We provide a caring community by offering free in-person and online programs, ensuring anyone living with cancer, their caregivers, and family members can access vital information, meaningful support, and effective coping strategies. Our Mission: To provide free emotional, practical, and social support to help those living with cancer and their loved ones improve their quality of life, reduce isolation, and restore hope, dignity, and wellness. Position Overview The Administrative Coordinator supports administration, fund development, and operations aligned with our organizational strategy. Reporting to the Executive Director, you'll work closely with our team in a collaborative, supportive environment to organize day-to-day administrative operations and financial aspects, creating a safe, welcoming, and supportive environment for our visitors and members. Position Details: • One-year contract position, 35 hours per week • Reports to Executive Director • Operations/Development department &nbsp;Key Responsibilities Administrative • Maintain and update CRM (Salesforce) donation and donor records • Communicate policy changes to volunteers and staff with the Executive Director • Handle daily mail collection and distribution • Provide administrative support, including mailing, building maintenance, and supply ordering Finance &amp; Donation Processing • Process all cash, credit card, and cheque transactions from donations, store purchases, and events • Prepare charitable receipts and thank you letters promptly • Handle in-kind, in-memoriam, and in-honour donation notifications • Maintain the donation database and generate the required reports • Reconcile monthly donations with banking records and manage petty cash • Prepare bank deposits and assist with year-end audit Fund Development • Support social media, bulk mailings, and email campaigns • Assist with donor and community events coordination • Help coordinate volunteers for events and outreach activities • Support fundraising platform maintenance (Eg, Salesforce, Funraisin, Bump, Auctria, Square, Constant Contact, etc.) • Support in updating the website • Support in community outreach, Social Media (Facebook, Instagram and YouTube) • Handle administrative tasks for special events (permits, licenses, reporting, etc.) &nbsp;Qualifications • 2-year post-secondary education in a related field • Minimum 2 years administrative experience (non-profit preferred) • Excellent writing, analytical, and research skills • Exceptional communication skills and strong teamwork ethic • Strong planning and organizational abilities • Detail-oriented, self-motivated, and able to manage multiple projects under tight deadlines • High-level computer literacy, including MS Office • Ability to work independently and make decisions Preferred Qualifications • Experience with Salesforce or similar CRM systems (training provided for organizational-specific systems) • Accounting/bookkeeping knowledge Position Requirements • Standard 35-hour work week with flexible hours including evenings/weekends • Vulnerable Police/Criminal Reference Check required • Valid "G" driver's license with access to a reliable vehicle • Attend Wellspring's volunteer training program • Participate in all Wellspring Niagara special events • Attend virtual or in-person meetings within the Wellspring network What We Offer • Competitive salary range: $40,000 - $45,000 annually • Health spending account available • Flexible work schedule where possible • Access to Wellspring training opportunities • Collaborative, supportive team environment in modern office facilities &nbsp;How to Apply Submit your resume with a cover letter as MS Word or PDF attachments to <a href="mailto:hr@wellspringniagara.ca" target="_blank">hr@wellspringniagara.ca</a> with the subject line: APPLICATION: ADMINISTRATIVE COORDINATOR Interview Timeline: Interviews will be conducted within two weeks of the application deadline, and the successful candidate is expected to start immediately upon selection. We thank all applicants for their interest. Only candidates selected for interviews will be contacted. No phone calls or emails, please. Wellspring Niagara is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), individuals requiring accommodation during the application process should advise Human Resources.

Wellspring Niagara Cancer Support Foundation

Administrative Coordinator

Job Title: Development CoordinatorLocation: Ottawa, Ontario (Hybrid Work Arrangement)Position Type: Full-Time, PermanentReports To: Manager, Development Analytics &amp; ResearchExisting Role: YesSupervisory: NoAbout the Rideau Hall Foundation&nbsp; The Rideau Hall Foundation (RHF) is an independent and non-partisan charitable organization established to amplify the impact of the office of the Governor General as a central institution of Canadian democracy, and to better serve Canadians through a range of initiatives linked to learning, leadership, giving and innovation. By working in partnership across all sectors, the RHF celebrates excellence while creating opportunities and connecting communities, all towards the shared purpose of a better Canada.&nbsp; For more information about the RHF, please visit: <a href="https://www.rhf-frh.ca/" target="_blank">https://www.rhf-frh.ca/</a> &nbsp;About the Role We are seeking a detailed-oriented and collaborative professional to join our team as the Development Coordinator. The focus of this role is gift administration, including the accurate processing, receipting, and acknowledgment of donor contributions. You will also provide support to prospect research efforts, helping to strengthen donor pipelines and fundraising initiatives. In addition, you will assist with general development operations, including data management, event logistics, and administrative support for the development team.Key Responsibilities&nbsp; • Intake gifts and pledges and input relevant data into the donor database; prepare receipts in a timely and accurate manner.&nbsp; • Prepare and send donor correspondence, pledge reminders, and gift acknowledgement letters; communicate directly with major gift donors in the context of gift administration.&nbsp; • Prepare financial reports from the donor database and assist the Finance team with the monthly reconciliation between Finance and Development.&nbsp; • Support the Manager, Development Analytics and Research, in preparing accurate donor lists for events and communications.&nbsp; • Research prospects, donors, and volunteers to support fundraising efforts, and input accurate and reliable research data into the donor database.&nbsp; • Maintain the data quality of the donor database using policies and procedures for data entry; ensure key contact and action information is recorded and updated; address data errors and data integrity issues.• &nbsp;Support the execution of stewardship and fundraising deliverables and activities, including written communications and events, for major Donors, partners and other interested parties. • Prepare agendas for meetings with internal partners; take minutes and circulate action items to relevant parties. &nbsp;Qualifications &amp; Experience&nbsp; • A relevant college diploma or a combination of relevant training, education and experience.&nbsp; • 2 years of experience in a high activity charitable/non-profit environment.&nbsp; • Experience in administration, project coordination, and event management. &nbsp;Core Competencies &amp; Skills&nbsp; • Demonstrated knowledge of gift administration and donor relations best practices.&nbsp; • Proficiency with donor databases and accurate data entry.&nbsp; • Strong attention to detail, well-organized, and focused.&nbsp; • Excellent interpersonal, verbal, and written communication skills in English; bilingualism in French and English an asset, knowledge of Indigenous languages an asset.&nbsp; • Demonstrated ability to interact comfortably, tactfully, and effectively with donors, varied internal and external constituencies, and a wide range of other interested parties.&nbsp; • Proficient in MS Office and related productivity tools. &nbsp;Compensation &amp; Benefits&nbsp; • Competitive Salary: Hiring range of $56,500 - $61,000 depending on experience and qualifications. • Comprehensive Benefits: Day-one access to extended health and dental coverage to support you and your family’s well-being. • RSP Matching: Immediate enrollment in our employer-matched Retirement Saving Program. • Employee Assistance Program: 24/7 confidential support via TELUS Health for you and your family. • Generous Vacation: Start with 15 vacation days per year, accruing from day one. Earn an extra 5 days every 3 years, up to a maximum of 30 days annually. &nbsp;Application Process&nbsp; • Apply through the Rideau Hall Foundation's career portal by September 21, 2025. Candidates must successfully pass all required security clearances.The Rideau Hall Foundation is an equal opportunity employer. We strongly encourage applications from all qualified candidates, including those who are Indigenous, Black, racialized, LGBTQ2S+, women, persons with disabilities, members of visible minorities and other equity-seeking groups. We seek to build a workforce that reflects the communities we serve.The Rideau Hall Foundation will provide accommodations upon request during the recruitment, selection and assessment process for candidates with a disability.We thank all candidates for their interest; however, only those selected for an interview will be contacted.-------------------------------------------------------------------------------Titre du poste: Coordonnateur.trice du développementLieu: Ottawa, Ontario (possibilité de travail en mode hybride)Type de poste: Temps plein, permanentSupérieur.e immédiat.e: Gestionnaire de l’analyse du développement et de la rechercheNouveau poste: Oui Supervision: NonÀ propos de la Fondation Rideau Hall La Fondation Rideau Hall (FRH) est un organisme caritatif indépendant et apolitique qui a pour but d’optimiser l’influence du Bureau du gouverneur général à titre d’institution clé de la démocratie canadienne et de mieux servir les Canadiens et Canadiennes par l’intermédiaire d’initiatives axées sur l’apprentissage, le leadership, le don et l’innovation.En nouant des partenariats dans tous les secteurs, la FRH célèbre l’excellence, crée des opportunités et relie les communautés, le tout dans le but commun de bâtir un Canada meilleur.Pour en savoir plus sur la FRH, visitez le site <a href="https://rhf-frh.ca/fr" target="_blank">https://rhf-frh.ca/fr</a>.RôleNous recherchons une personne minutieuse, professionnelle et dotée d’un bon esprit de collaboration pour rejoindre notre équipe en tant que coordonnateur ou coordonnatrice du développement. Votre principale fonction consistera à administrer les dons, notamment en les traitant avec précision, en délivrant des reçus et en accusant leur réception auprès des donateurs et donatrices. Vous contribuerez également à la recherche de prospects pour consolider le réseau de personnes donatrices et les activités de collecte de fonds. De plus, vous effectuerez des tâches liées au déploiement général des opérations, comme la gestion de données, la logistique événementielle et le soutien administratif de l’équipe de développement.Principales responsabilités&nbsp; • Recevoir les dons et promesses de dons, consigner les informations pertinentes dans la base de données des personnes donatrices, et délivrer les reçus de manière prompte et efficace.&nbsp; • Préparer et envoyer la correspondance, les rappels de promesses de dons et les lettres d’accuséde réception aux personnes donatrices; communiquer directement avec les personnes ayant fait des dons majeurs. • Préparer des rapports financiers à partir de la base de données des personnes donatrices et collaborer avec l’équipe des finances pour effectuer les rapprochements mensuels entre les données financières et celles du développement. • Aider le ou la gestionnaire de l’analyse du développement et de la recherche à soigneusement préparer des listes de personnes donatrices pour les événements et les communications. • Rechercher des prospects, des personnes donatrices et des bénévoles pour soutenir les campagnes de financement; compiler des données de recherche précises et fiables dans la base de données des personnes donatrices. • Préserver la qualité des données saisies dans la base en respectant les politiques et les procédures prescrites; s’assurer de consigner et d’actualiser les informations importantes relatives aux personnes et aux actions; résoudre les erreurs de données et les problèmes d’intégrité. • Soutenir la gestion des relations avec les personnes ayant fait des dons majeurs, les partenaires et les autres parties prenantes, et appuyer l’exécution des activités et des livrables en lien avec les campagnes de financement (communications écrites, événements, etc.). • Planifier le déroulement des réunions avec les partenaires internes; rédiger les procès-verbaux et faire part des mesures à prendre aux parties concernées.Qualifications et expérience&nbsp; • Diplôme collégial pertinent ou combinaison d’études, de formations et d’expériences pertinentes.&nbsp; • Deux ans d’expérience dans un organisme sans but lucratif ou de charité très actif.&nbsp; • Expérience en administration et en gestion de projets et d’événements.Aptitudes et compétences essentielles&nbsp; • Connaissances confirmées quant à l’administration de dons et aux pratiques exemplaires liées aux relations avec la communauté donatrice.&nbsp; • Maîtrise des bases de données de personnes donatrices et de la saisie précise de données.&nbsp; • Grande minutie, bon sens de l’organisation et efficacité.&nbsp; • Entregent marqué et excellentes aptitudes de communication écrite et verbale en anglais; bilinguisme français-anglais (un atout); connaissance de langues autochtones (un atout).&nbsp; • Habileté prouvée à interagir avec aisance, tact et efficacité auprès de la communauté donatrice, du personnel, des fournisseurs et d’autres parties prenantes.&nbsp; • Maîtrise de la suite Microsoft Office et d’autres outils de productivité connexes.Rémunération et avantages sociaux&nbsp; • Salaire concurrentiel: Fourchette de 56 500 $ à 61 000 $ selon l’expérience et les compétences. • Large gamme d’avantages sociaux: Accès dès le premier jour à une couverture étendue d’assurance-maladie et d’assurance dentaire pour soi et sa famille. • Régime d’épargne-retraite à cotisations partagées: Inscription immédiate à notre régime d’épargne-retraite avec cotisations correspondantes de l’employeur. • Programme d’aide aux employés: Soutien confidentiel en tout temps via TELUS Santé, pour soi et sa famille. • Congés annuels généreux: Offre de 15 jours de congés annuels accumulés dès l’entrée en poste, puis 5 jours supplémentaires tous les 3 ans jusqu’à un maximum de 30 jours par an.Pour postuler&nbsp; • Postulez via le portail des emplois de la Fondation Rideau Hall d’ici le 21 septembre 2025. Les candidat.e.s doivent obtenir toutes les autorisations de sécurité requises.La Fondation Rideau Hall est un employeur qui souscrit au principe d’égalité des chances. Nous encourageons fortement toute personne qualifiée à postuler, y compris les personnes autochtones, noires et racialisées, les membres de la communauté LGBTQ2S+, les femmes, les personnes en situation de handicap, les personnes faisant partie d’une minorité visible et les membres d’autres groupes en quête d’équité. Nous cherchons à bâtir une équipe qui reflète les communautés que nous servons.&nbsp;Des mesures d’adaptation seront offertes aux personnes en situation de handicap qui en font la demande, à toutes les étapes du processus de recrutement, de sélection ou d’évaluation. Nous vous remercions de votre intérêt; toutefois, seules les personnes retenues pour une entrevue seront contactées.

Rideau Hall Foundation

Development Coordinator | Coordonnateur.trice du développement

Job Title: Campaign Assistant&nbsp;Position Summary:The Campaign Assistant plays a key role in supporting the fundraising and donor engagement efforts of William Osler Health System Foundation (Osler Foundation). This position is responsible for providing a full range of administrative and logistical support for fundraising campaigns, donor communications, event coordination, database management, and cultivation activities. The ideal candidate is detail-oriented, highly organized, and passionate about advancing health care through philanthropy.Department: Major Gifts and Campaign Reports to: Director, Campaign&nbsp; Location: &nbsp;Peel Memorial Centre for Integrated Health &amp; Wellness, with periodic travel to Brampton Civic Hospital and Etobicoke General HospitalWilliam Osler Health System Foundation:Osler Foundation is the fundraising arm of William Osler Health System (Osler), which serves 1.3 million people in Brampton, Caledon, North Mississauga, Etobicoke, and surrounding areas—one of the fastest-growing and most ethnically diverse regions of Canada.&nbsp;William Osler Health System Foundation is embarking on Osler’s largest capital campaign to date to build a new multi-story in-patient tower on the Peel Memorial site. Set to realize aggressive growth goals to support the expansion objectives of Osler, Osler Foundation is known for consistent and atypical success exceeding targets and engaging a new generation of philanthropists, including newcomers to Canada with diverse backgrounds. Osler Foundation builds and fosters relationships in our hospitals and the community to raise funds to support the clinical priorities at Brampton Civic Hospital and Etobicoke General Hospital, Osler’s two acute-care sites, and Peel Memorial Centre for Integrated Health and Wellness.&nbsp;As part of the Osler family, we are committed to providing a fulfilling work environment that inspires our staff to learn, innovate, and grow. Year after year, Osler is proud to be recognized as one of Greater Toronto’s Top Employers and Canada’s Best Diversity Employers. Osler Foundation is equally committed to supporting our employees through flexible work arrangements, professional development, and a commitment to creating an environment of inclusiveness and belonging.&nbsp;Key Responsibilities (including but not limited to):Capital Campaign, Administrative &amp; Major Gift Fundraising Support:<ul><li>Lead scheduling and logistics of prospect and donor meetings and calendar management for senior members of the Major Gifts team, including the CEO and SVP.&nbsp; &nbsp;</li><li>Drive follow-up and next steps, draft confidential briefing notes and materials, correspond with donors on behalf of the CEO and SVP. &nbsp;Organize meeting logistics including greeting donors, preparing meeting rooms, organizing catering, etc.</li><li>Prepare campaign materials, donor proposals, presentations, and reports.</li><li>Support CEO and SVP in building and maintaining relationships with donors and prospective donors.</li><li>Provide day-to-day administrative support to the Major Gifts and Campaign teams.</li><li>Maintain Major Gifts and Campaign related timelines and track deliverables and deadlines.&nbsp;</li></ul>Database Management &amp; Reporting:<ul><li>Enter and maintain data in donor records, including the CRM database (Raiser’s Edge)</li><li>Ensure accurate entry of donor interactions and proposals and maintain updated contact information.</li><li>Generate regular donor reports, mailing lists, and campaign progress updates in collaboration with the Operations team.</li></ul>Donor Relations &amp; Communications:<ul><li>Collaborate with colleagues to execute extraordinary cultivation experiences, including cultivation and celebration events (i.e. gift announcements), and personalized donor communications and acknowledgements on behalf of the CEO and SVP.&nbsp;</li><li>Support cultivation, stewardship, and recognition events by helping with prospect identification, guest lists, invitations, RSVPs, follow-up, post-event outreach, guest welcoming, and event logistics.</li></ul>General Support:<ul><li>Draft responses to inquiries from donors and stakeholders with professionalism and confidentiality.</li><li>Coordinate internal and external meetings and maintain development calendars.</li><li>Organize and maintain the digital filing system for donor and constituent files.&nbsp;</li><li>Assist with major gifts donations processing as needed.&nbsp;</li><li>Ensure smooth operations and process within the Major Gift department.</li><li>Serve as a point of contact for the team and respond promptly and professionally to inquiries.&nbsp;</li><li>Perform other duties as assigned to support the goals of the Foundation.</li></ul>What you will bring to Osler Foundation:<ul><li>University Degree, College Diploma or a combination of relevant experience.</li><li>3+ years or more within a fundraising/charitable/not-for profit organization.</li><li>Experience working with senior staff in fundraising and health care organizations is a definite asset.</li><li>Professionalism, judgement, and discretion in dealing with confidential and sensitive matters.</li><li>Deadline and results-oriented, with excellent attention to detail and accuracy.</li><li>Excellent relationship building skills.</li><li>Experience working with diverse communities.</li><li>Exceptional written and oral communication skills.</li><li>Strong organizational and analytical skills.</li><li>Evidence of initiative, diplomacy, tact, and creativity.</li><li>Demonstrated ability to collaborate with colleagues, senior volunteers and senior medical staff.</li><li>Ability to work independently and proactively under pressure.</li><li>Strong computer literacy: MS Office (Outlook, Word, Excel, Power Point), Raiser’s Edge; familiarity with Adobe Photoshop &amp; InDesign an asset.</li><li>Holds a driver’s license and has access to a vehicle.</li><li>Commitment to the Mission, Vision, and Valuesof William Osler Health System and Osler Foundation.</li><li>Ability to communicate the vision and key messages of William Osler Health System and Osler Foundation to the community.</li></ul>What you will enjoy:<ul><li>A comprehensive benefits package including a defined-benefit pension plan (HOOPP), outstanding health/dental benefits, and a generous vacation allowance.</li><li>An expected starting salary range of $52,000 - $62,000.</li><li>The Foundation is working under a hybrid model of work from home and in office on a weekly basis.&nbsp;</li><li>State-of-the-art accessible facility located close to major highways in Brampton, Ontario.</li><li>A dynamic and professional office setting in a hospital environment.</li><li>A highly collaborative team environment with the opportunity to participate in first-in-class fundraising events.&nbsp;</li></ul>Application Instructions:Please submit a PDF of your cover letter and resume, addressed to Allison Smith, Director, Campaign.<ul><li>Email: <a href="mailto:Alicia.King@williamoslerhs.ca" target="_blank">Alicia.King@williamoslerhs.ca</a></li><li>Subject Line: Campaign Assistant&nbsp;</li><li>Deadline: September 26, 2025</li></ul>We thank all candidates for their interest. Only those selected for an interview will be contacted. No telephone or walk-in inquiries please. Please note, we may be conducting interviews with chosen candidates prior to closing date.&nbsp;All applications are considered confidential.&nbsp;Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please notify us through your application.

William Osler Health System Foundation

Campaign Assistant

SUMMARYChristian Counselling Services (CCS) is seeking an Administrative Assistant who is&nbsp;passionate about community based mental health services, relates easily to our clients and staff and is also excellent at juggling a wide variety of administrative functions. The Administrative Assistant&nbsp;is an integral member of our team, responsible for providing exceptional service to agency clients, clinical staff, and management.DESCRIPTIONPosition: Administrative AssistantReports to: Business ManagerEmployment Term: Permanent Part-time (8 hours per week plus holiday coverage throughout the year)Compensation: $25-$30 per hourLocation: Toronto, ONMode: On-site (potential for some hybrid depending on agency needs)Start Date: As soon as possibleWho We Are:Christian Counselling Services (CCS) is a community-based mental health agency whose mission is to provide compassionate and caring psychotherapy honouring the whole person, regardless of the client’s ability to pay from their own resources. Our clients represent a cross-section of our society in terms of socio-economic status, cultural background, and religion. And our clinical staff is a community of professionals offering counselling and psychotherapy services addressing a wide range of mental health issues. CCS is rooted in the pastoral care tradition of the Christian church, and takes a client-centered approach to our clients’ needs and concerns by honouring “who they are” and meeting them “where they are.”Program and Role Description:We are looking for an exceptionally organized and reliable individual who can handle a variety of tasks with consistent speed and excellence, who is able to work both independently and collaboratively, and who is able to handle sensitive and confidential matters with diplomacy and discretion. They will be learning all facets of the Business Manager’s role so that they can offer year-round support in all areas and step in to provide more full-time coverage as needed during periods of absence.Key Duties and Responsibilities:Finance and Administration<ul><li>Become familiar with Owl Practice software for the purpose of supporting clients and staff with its use in keeping with established standards.</li><li>Receive client payments, issue receipts and handle related inquiries.</li><li>Submit benefits claims to providers using online platforms.</li><li>Prepare payroll twice monthly including entry in QuickBooks, payment via Telpay and sending of payroll details to staff.</li><li>Use&nbsp;QuickBooks to create journal entries, enter invoices, credit card charges and payments.</li><li>Monitor Accounts Receivable, prepare reports for staff&nbsp;and, in partnership with therapists,&nbsp;follow up on outstanding amounts.</li><li>Maintain general and donor databases and assist in the preparation of agency newsletters and communications.</li></ul>Client Services<ul><li>Welcome in-person clients and notify clinical staff of their arrival.</li><li>Respond to phone&nbsp;calls and emails promptly with a focus on customer service.</li><li>Receive client intake requests and distribute to therapists&nbsp;according to their needs.</li></ul>Knowledge, Skills, Abilities:<ul><li>A high level of computer literacy and proficiency particularly&nbsp;in the use of QuickBooks,&nbsp;Microsoft Excel, Microsoft Word and Google Sheets.</li><li>Excellent inter-personal&nbsp;skills including the&nbsp;ability to effectively communicate with people on the telephone or in-person who may present in emotional distress.</li><li>Familiarity with the language, spirituality and culture of Christianity.</li><li>Efficient, organized, detail-oriented, eager learner,&nbsp;self-motivated, adaptive.</li></ul>How to Apply:Please submit your CV and cover letter by October 3, 2025&nbsp;by email to:Alan Beattie, Business Manager, <a href="mailto:admin@christiancounsellingservices.com" target="_blank">admin@christiancounsellingservices.com</a>We appreciate all applicants’ interest; however, only those selected for an interview will be contacted. Thank you for your interest in CCS.Christian Counselling Service’s Commitment:CCS strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity and creating a healthy and rewarding environment in which all can flourish. In our goal to foster diversity on our team, we are seeking qualified candidates who share our commitment to equity, diversity and inclusion.&nbsp;In accordance with the Accessibility for Ontarians Act (AODA), CCS is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

Christian Counselling Services

Administrative Support

Raiser’s Edge NXT Database AdministratorBeit Halochem Canada, Aid to Disabled Veterans of Israel (BHC) raises funds to support rehabilitating, rebuilding, and enhancing the lives of Israelis disabled in the line of duty or through acts of terror.&nbsp;The&nbsp;Raiser’s Edge and RENXT Database Administrator&nbsp;works directly with the BHC CEO. We are looking for a skilled, discreet, and organized individual to join our team on a full-time basis.GENERAL SUMMARY OF POSITION<ul><li>Administration of the organization’s Raiser’s Edge NXT (RENXT) donor database, ensuring that it is managed effectively, efficiently, and accurately&nbsp;</li><li>Issue and produce tax receipts in a consistent and timely manner</li><li>Regular gift batch entry</li><li>Regular gift payment and tax receipt processing</li><li>Regular production of assorted mailing lists and reports</li><li>Acts as a RENXT subject matter resource for internal users</li></ul>ESSENTIAL DUTIES<ul><li>Coordinate and manage all aspects of the Blackbaud hosted Raiser’s Edge NXT database (approximately 65,000 constituent records)</li><li>Regular gift data batch entry (approximately 11,000 gifts per year)</li><li>Ensure all gifts are processed via credit card, online, stocks/securities, EFTs, and bank deposits</li><li>Regularly create and issue mailed tax receipts and e-receipts throughout the year, while adhering to CRA guidelines. Includes one-time gifts and annual consolidated receipts</li><li>Manage the Events module: participants, registrants, guests</li><li>Create and manage online NXT donation forms and events registration forms&nbsp;</li><li>Speak with donors to resolve issues and queries regarding tax receipts and other donation questions</li><li>Export a variety of mailing and emailing marketing data lists as required&nbsp;</li><li>Create reports as needed for data analysis&nbsp;</li><li>Maintain current fund and appeal coding; code tables&nbsp;</li><li>Participate as staff for all off-site local special events</li><li>Participate in annual financial audit</li><li>Work with office volunteers to ensure tax receipts are regularly mailed and phoned-in credit cards are processed</li><li>Train and support staff with RENXT where necessary</li><li>Keep current with RENXT updates through use of Blackbaud’s Knowledgebase&nbsp;</li></ul>ESSENTIAL QUALIFICATIONS<ul><li>At least three (3) years Raiser’s Edge advanced user database administration&nbsp;</li><li>RENXT experience is an asset but can be trained for if applicant is skilled with the regular Raiser’s Edge database</li><li>Strong familiarity with current CRA tax receipt rules for charities</li><li>Ability to produce advanced reports, exports, and query functions</li><li>Excellent organizational skills and the ability to work on multiple projects and set priorities to meet deadlines&nbsp; &nbsp; &nbsp; &nbsp;</li><li>Attention to detail with a high degree of accuracy in data entry&nbsp; &nbsp; &nbsp; &nbsp;</li><li>Excellent written and oral communication skills and an ability to speak with external donors&nbsp; &nbsp;</li><li>Ability to work independently, as well as in a small team environment made up of staff and volunteers&nbsp; &nbsp;</li><li>Ability to maintain high levels of confidentiality and maintain donor privacy&nbsp;</li></ul>Location:&nbsp;Concord, ON Work Type:&nbsp;In office Work Hours:&nbsp;Monday to Thursday 9:00 am – 5:00 pm EST, Friday 9:00 am – 3:00 pm ESTBenefits &amp; Compensation:&nbsp;We offer a competitive benefits package and salaried compensation based upon the candidate’s experience and skillset.If interested in exploring this position, send a short cover note and your resume to&nbsp;<a href="mailto:info@beithalochem.ca" target="_blank">info@beithalochem.ca</a> with&nbsp;Raiser’s Edge NXT Database Administrator&nbsp;in your subject. We thank all applicants but only those selected for an interview will be contacted.&nbsp; No phone calls, please.

Beit Halochem Canada

Raiser’s Edge NXT Database Administrator

New Beginnings Support Program is a charitable organization dedicated to helping women and children in need restructure their lives and build a brighter future. Through our Life Stabilization – Step into Success and Humber Polytechnic Certificate programs, participants gain self-confidence, financial stability, and valuable professional skills.Our vision is to eliminate social, economic, and personal barriers. We empower women to create meaningful, lasting change in their own lives and in their communities.We are excited to announce our largest fundraising event of the year — the 14th Annual Angels in Action Gala: “Dare to Dream”, taking place on November 22, 2025, at the Royal York Hotel in Toronto. The evening will feature a cocktail reception, dinner, keynote speakers, entertainment, and a silent auction.Last year we raised over $85,000 for our program — and this year, we're aiming even higher! To help make this event a success, we are currently looking for volunteers to assist in a variety of areas.Are you interested or have experience in:<ul><li>Event Planning or Coordination</li><li>Sponsorships &nbsp;</li><li>Donations &nbsp;</li><li>Fundraising</li><li>Marketing</li><li>Social Media &nbsp;&amp; Content Creation</li><li>Entertainment Coordination</li><li>Decor &amp; Venue Styling</li><li>Administrative Support</li></ul>CommitmentWe are looking for volunteers who can commit approximately 2–5 hours per week leading up to the Gala on November 22, 2025. This is a remote role, though attendance at the in-person Gala is encouraged (but not required).If you're interested, please email your resume and a few words about your background, why you would like to volunteer with us and which area(s) you'd like to support to: <a href="mailto:support@newbeginningsprogram.ca" target="_blank">support@newbeginninsgprogram.ca</a>Please include "Angels in Action - Volunteer" in the subject line of your email.Join us in making this a magical and impactful evening — we look forward to hearing from you!<a href="https://newbeginningsprogram.ca/" target="_blank">Website: New Beginnings Support Program</a>

New Beginnings Support Program

Event Volunteer (Various Roles)

The Food Bank of York Region (FBYR) is dedicated to alleviating food insecurity and hunger in York Region. We serve as a nexus between the abundance of surplus food in Ontario and the non-profit organizations that provide food and meals in their programs, and the people they serve. The Food Bank of York Region (FBYR) counts on the help of our volunteers to meet the need of our hunger relief efforts. We have the food our communities need, but it takes hands-on help to deliver it to our neighbours experiencing food insecurity. Our volunteers’ involvement is crucial to the success of our food program. Essential Duties and Responsibilities<ul>	<li>Performing data entry and maintaining accurate records in computerized systems.</li>	<li>Ensuring data accuracy and confidentiality.</li>	<li>Providing administrative support to the FBYR management team.</li>	<li>Organizing, and maintaining files and records.</li>	<li>Researching information online.</li>	<li>Supports with the maintenance of an organized and orderly office space, and warehouse.</li>	<li>Greeting and assisting visitors, clients, and guests.</li>	<li>Represents FBYR well when interacting with community members.</li>	<li>Other duties as assigned</li></ul>Requirements<ul>	<li>Ability to work well with numbers</li>	<li>Attention to details</li>	<li>Must be okay with performing repetitive tasks.</li>	<li>Able to work independently; self-directed and as a team.&nbsp;</li>	<li>Must be dependable and punctual</li>	<li>Strong customer service skills with a friendly demeanor.</li>	<li>Must be courteous and personable when dealing with the public</li>	<li>Must respect and maintain the confidentiality of FBYR volunteers, partners, and donors.</li>	<li>Previous experience in office or administration is preferred.</li></ul>Shift &amp; Schedule<ul>	<li>1-2 days per week&nbsp;</li>	<li>(Tuesdays &amp; Fridays preferred)</li>	<li>Minimum one 5-hour shift per week</li>	<li>Minimum 2-month commitment</li></ul> &nbsp;

88 Administrative / Clerical Support Jobs in Ontario