Campaign Assistant

Job Title: Campaign Assistant

Position Summary:

The Campaign Assistant plays a key role in supporting the fundraising and donor engagement efforts of William Osler Health System Foundation (Osler Foundation). This position is responsible for providing a full range of administrative and logistical support for fundraising campaigns, donor communications, event coordination, database management, and cultivation activities. The ideal candidate is detail-oriented, highly organized, and passionate about advancing health care through philanthropy.

Department: Major Gifts and Campaign
Reports to: Director, Campaign
Location: Peel Memorial Centre for Integrated Health & Wellness, with periodic travel to Brampton Civic Hospital and Etobicoke General Hospital

William Osler Health System Foundation:

Osler Foundation is the fundraising arm of William Osler Health System (Osler), which serves 1.3 million people in Brampton, Caledon, North Mississauga, Etobicoke, and surrounding areas—one of the fastest-growing and most ethnically diverse regions of Canada.

William Osler Health System Foundation is embarking on Osler’s largest capital campaign to date to build a new multi-story in-patient tower on the Peel Memorial site. Set to realize aggressive growth goals to support the expansion objectives of Osler, Osler Foundation is known for consistent and atypical success exceeding targets and engaging a new generation of philanthropists, including newcomers to Canada with diverse backgrounds. Osler Foundation builds and fosters relationships in our hospitals and the community to raise funds to support the clinical priorities at Brampton Civic Hospital and Etobicoke General Hospital, Osler’s two acute-care sites, and Peel Memorial Centre for Integrated Health and Wellness.

As part of the Osler family, we are committed to providing a fulfilling work environment that inspires our staff to learn, innovate, and grow. Year after year, Osler is proud to be recognized as one of Greater Toronto’s Top Employers and Canada’s Best Diversity Employers. Osler Foundation is equally committed to supporting our employees through flexible work arrangements, professional development, and a commitment to creating an environment of inclusiveness and belonging.

Key Responsibilities (including but not limited to):

Capital Campaign, Administrative & Major Gift Fundraising Support:

• Lead scheduling and logistics of prospect and donor meetings and calendar management for senior members of the Major Gifts team, including the CEO and SVP.
• Drive follow-up and next steps, draft confidential briefing notes and materials, correspond with donors on behalf of the CEO and SVP. Organize meeting logistics including greeting donors, preparing meeting rooms, organizing catering, etc.
• Prepare campaign materials, donor proposals, presentations, and reports.
• Support CEO and SVP in building and maintaining relationships with donors and prospective donors.
• Provide day-to-day administrative support to the Major Gifts and Campaign teams.
• Maintain Major Gifts and Campaign related timelines and track deliverables and deadlines.

Database Management & Reporting:

• Enter and maintain data in donor records, including the CRM database (Raiser’s Edge)
• Ensure accurate entry of donor interactions and proposals and maintain updated contact information.
• Generate regular donor reports, mailing lists, and campaign progress updates in collaboration with the Operations team.

Donor Relations & Communications:

• Collaborate with colleagues to execute extraordinary cultivation experiences, including cultivation and celebration events (i.e. gift announcements), and personalized donor communications and acknowledgements on behalf of the CEO and SVP.
• Support cultivation, stewardship, and recognition events by helping with prospect identification, guest lists, invitations, RSVPs, follow-up, post-event outreach, guest welcoming, and event logistics.

General Support:

• Draft responses to inquiries from donors and stakeholders with professionalism and confidentiality.
• Coordinate internal and external meetings and maintain development calendars.
• Organize and maintain the digital filing system for donor and constituent files.
• Assist with major gifts donations processing as needed.
• Ensure smooth operations and process within the Major Gift department.
• Serve as a point of contact for the team and respond promptly and professionally to inquiries.
• Perform other duties as assigned to support the goals of the Foundation.

What you will bring to Osler Foundation:

• University Degree, College Diploma or a combination of relevant experience.
• 3+ years or more within a fundraising/charitable/not-for profit organization.
• Experience working with senior staff in fundraising and health care organizations is a definite asset.
• Professionalism, judgement, and discretion in dealing with confidential and sensitive matters.
• Deadline and results-oriented, with excellent attention to detail and accuracy.
• Excellent relationship building skills.
• Experience working with diverse communities.
• Exceptional written and oral communication skills.
• Strong organizational and analytical skills.
• Evidence of initiative, diplomacy, tact, and creativity.
• Demonstrated ability to collaborate with colleagues, senior volunteers and senior medical staff.
• Ability to work independently and proactively under pressure.
• Strong computer literacy: MS Office (Outlook, Word, Excel, Power Point), Raiser’s Edge; familiarity with Adobe Photoshop & InDesign an asset.
• Holds a driver’s license and has access to a vehicle.
• Commitment to the Mission, Vision, and Valuesof William Osler Health System and Osler Foundation.
• Ability to communicate the vision and key messages of William Osler Health System and Osler Foundation to the community.

What you will enjoy:

• A comprehensive benefits package including a defined-benefit pension plan (HOOPP), outstanding health/dental benefits, and a generous vacation allowance.
• An expected starting salary range of $52,000 - $62,000.
• The Foundation is working under a hybrid model of work from home and in office on a weekly basis.
• State-of-the-art accessible facility located close to major highways in Brampton, Ontario.
• A dynamic and professional office setting in a hospital environment.
• A highly collaborative team environment with the opportunity to participate in first-in-class fundraising events.

Application Instructions:

Please submit a PDF of your cover letter and resume, addressed to Allison Smith, Director, Campaign.

• Email: Alicia.King@williamoslerhs.ca
• Subject Line: Campaign Assistant
• Deadline: September 26, 2025

We thank all candidates for their interest. Only those selected for an interview will be contacted. No telephone or walk-in inquiries please. Please note, we may be conducting interviews with chosen candidates prior to closing date.

All applications are considered confidential.

Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please notify us through your application.