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We believe that great leaders build great cities – and to do it well requires a team of great people.&nbsp;Join our dynamic team at one of Canada’s leading civic engagement charitable organizations as the&nbsp;Program Coordinator, Youth CivicCorps.Position Details &nbsp;<ul><li>Employment Type:&nbsp;Full-time, Contract (until March 31, 2027)</li><li>Reports to:&nbsp;Volunteer Manager</li><li>Direct Reports:&nbsp;N/A</li><li>Salary Range:&nbsp;$60,000-70,000 annually with benefits and 3 weeks paid vacation</li><li>Work Environment:&nbsp;CivicAction’s work is a hybrid workplace that combines both in-office and remote work. CivicAction’s physical offices are in downtown Toronto and technology will be provided to support both in-office and remote work. This position may involve some evening and weekend work.</li><li>Anticipated Start Date:&nbsp;November 2025</li></ul>Position Purpose&nbsp;The Program Coordinator plays a pivotal role in the successful delivery of a new CivicAction program, which will&nbsp;connect young people to meaningful volunteer placements within organizations addressing critical societal issues, such as housing, affordability, and equitable prosperity.Reporting to the Volunteer Manager, the Program Coordinator will provide support related to the creation and execution of all operational administration of a new volunteer program, including reporting to program funders and attracting and retaining youth volunteers.Key Accountabilities:<ul><li>Administrative Support:&nbsp;Provide administrative support to volunteers taking part in the volunteer program, including the tracking of receipts and expenses, and processing of invoices for volunteer meals, transportation, and more.</li><li>Program Administration and Financial Oversight:&nbsp;Maintain Volunteer Management Systems (VMS) and Customer Relationship Management databases (i.e. Hubspot), providing the volunteer team with regular reporting on volunteer data, and ensuring the VMS is useable and effective for volunteers; maintain thorough financial records and support the Volunteer Manager and the Bookkeeper in overseeing program budgets and expenses. </li><li>Evaluation and Reporting: Track and assess evaluations and key performance indicators (KPIs) throughout program delivery and support the completion of all reporting requirements.</li><li>Program Outreach and Event Support:&nbsp;Support with event coordination for volunteer training; conduct outreach to support the successful recruitment of volunteers and placement host organizations.</li></ul>Qualifications and SkillsRequired Education, Certification and Experience:<ul><li>A minimum of 3 years of relevant work experience in the areas of program and financial administration, project coordination, event planning and/or documentation, monitoring and reporting. Relevant college/university degree is an asset.</li><li>Demonstrated experience providing administrative support in the delivery of high-impact programs and events, including those that are federally funded. </li><li>Demonstrated experience successfully managing key stakeholder relationships, including external partners and contributors, internal stakeholders, and/or program participants.&nbsp;</li></ul>Demonstrated Skills and Behaviours:<ul><li>Strong administrative skills</li><li>Strong financial acumen and reporting experience</li><li>Proven project coordination and project management skills</li><li>Detail-oriented and self-directed </li><li>Strong organization &amp; time management skills </li><li>Excellent oral and written communication skills </li><li>Accountability, reliability, and the ability to take initiative </li><li>Commitment to building and stewarding strong relationships. Ability to engage with volunteers, partners, funders and stakeholders </li><li>Demonstrated openness to differing perspectives, comfort with change, and excellent team player </li><li>Commitment to continuous learning and strong sense of curiosity, willingness to take on new (and sometimes unfamiliar) tasks; ability to pivot course </li><li>Nice to have: Experience in research to inform program design, development, and implementation</li><li>Nice to have: Proven success in program evaluation and monitoring, including the development of surveys and focus groups, as well as internal progress reporting</li></ul>About CivicActionCivicAction’s purpose is to elevate&nbsp;civic engagement that builds livable, inclusive cities in the Greater Toronto and Hamilton Area (GTHA). For over two decades, we have been mobilizing leaders and changemakers to champion innovative solutions, to accelerate the alignment of actions, and to invest in the leadership of tomorrow. Our high impact leadership programs open doors, minds, and opportunities for young, emerging, and under-represented leaders in the GTHA.&nbsp;Our Commitment to Inclusive Workplaces &amp; Inclusive RecruitmentCivicAction is committed to equity and inclusion in our workplace and in our recruitment processes. We encourage applicants of all gender identities and sexual orientations, ages, ethnicities, cultures, abilities, and life experiences to apply. Accommodations are available for candidates taking part in all aspects of the selection process.AN IMPORTANT NOTE: Research shows that women and racialized candidates often only apply to positions when they feel 100% qualified. If you’re interested in this role but don’t see yourself fully reflected in the requirements of the posting, we still encourage you to apply or reach out to learn more by emailing&nbsp;<a href="mailto:careers@civicaction.ca" target="_blank">careers@civicaction.ca</a>.HERE’S HOW TO APPLY:Apply here&nbsp;<a href="https://secure.collage.co/jobs/civicaction/52497" target="_blank">https://secure.collage.co/jobs/civicaction/52497</a> with your résumé and a cover letter by Thursday, September 18, 2025. Late applications will not be accepted.Only candidates selected for an interview will be contacted.For more information about the organization and our work, please visit&nbsp;<a href="https://www.civicaction.ca/" target="_blank">https://www.civicaction.ca/</a>&nbsp;and&nbsp;<a href="http://leadership.civicaction.ca/" target="_blank">http://leadership.civicaction.ca/</a>.

CivicAction

Program Coordinator

Volunteers are the backbone of the Special Olympics movement. Special Olympics provides year round sport opportunities for individuals with intellectual disabilities. Special Olympics is seeking new and enthusiastic coaches to help deliver a fun and inclusive floor hockey/floorballprogram in the downtown area of Toronto. The program runs weekly in the evenings from October - April and requires some weekends for travel to competitions. Toronto Metro Leafs Floor Hockey Pauline Junior Public School - 100 Pauline Ave, Toronto, M6H 3M8 Thursdays 6:00pm - 8:00pmGreat opportunity to give back to your community through your love of sport! *All prospective volunteers 18 and over, must complete a Vulnerable Sector Check/Screening and complete free online Safe Sport training.<a href="http://www.specialolympicsontario.com/" target="_blank">www.specialolympicsontario.com</a>

Special Olympics Ontario

Volunteer Floor Hockey/Floorball Coach - Special Olympics Toronto

<h3>About Us</h3>Pezhvak Performing Arts Club is a nonprofit organization dedicated to connecting communities through theatre, film, dance, and music. We provide workshops, performances, and collaborative projects that give voice to Iranian-Canadian and diverse artists while promoting social impact, cultural understanding, and community well-being.<h3>Role Overview</h3>We are seeking a dedicated and detail-oriented individual to serve as Secretary on our Board of Directors. The Secretary plays a vital role in ensuring effective governance by managing board documentation and supporting smooth communication between board members.<h3>Responsibilities</h3><ul><li>Record and distribute minutes of board meetings in a timely manner</li><li>Maintain accurate records of board activities, bylaws, and organizational documents</li><li>Support scheduling of meetings and ensure proper notice is given</li><li>Track action items and follow up with board members as needed</li><li>Ensure compliance with nonprofit governance requirements</li><li>Contribute to overall board discussions, decisions, and strategic direction</li></ul><h3>Qualifications</h3><ul><li>Can understand Farsi</li><li>Strong organizational and written communication skills</li><li>Experience in administrative, governance, or nonprofit work is an asset</li><li>Commitment to Pezhvak’s mission of advancing performing arts and community impact</li><li>Ability to dedicate approx. 5–7 hours monthly</li><li>Previous board experience is an asset but not required</li></ul>

Pezhvak Performing Arts Club

Volunteer Secretary / Admin Support (non-board)

Volunteers are the backbone of the Special Olympics movement. Special Olympics provides year round sport opportunities for individuals with intellectual disabilities.&nbsp; Special Olympics is seeking new and enthusiastic coaches to help deliver a fun and inclusive basketball program at Churchill Public School in North York. The program runs weekly in the evenings from October - April and requires some weekends for travel to competitions. North York Bolts Basketball Churchill Public School - 188 Churchill Ave, North York, M2N 1Z5 Thursdays 7:00pm - 8:30pmGreat way to give back to your community and share your love of sport! *All prospective volunteers 18 and over, must complete a Vulnerable Sector Check/Screening and complete free online Safe Sport training.<a href="http://www.specialolympicsontario.com/" target="_blank">www.specialolympicsontario.com</a>

Volunteer Basketball Coach - Special Olympics North York

​DATE: August 27, 2025​&nbsp; LOCATION:&nbsp;&nbsp;Toronto, ON –&nbsp;Housing First for Encampments (HF4E)&nbsp; COMPENSATION: $64,933 - $76,560 annually prorated&nbsp; CONTRACT DURATION: until March 31, 2028LOFT Community Services is a unique and dynamic charitable organization that supports people living with complex issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving 19,633 annually and providing 1,861 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient. To help fulfill its mission, LOFT is hiring a&nbsp;Full-time Contract Coordinator.**Please note that this role may follow either a Tuesday to Saturday or Sunday to Thursday schedule, from 11:00 AM to 7:00 PM.**&nbsp; Job Summary&nbsp; The Coordinator provides team leadership in the overall service delivery and day-to-day operations of the Service. They provide a range of assistance and support in facilitating optimal client care.The MATCH- Housing First for Encampments (HF4E) team will provide targeted, assertive outreach supports specifically to 40 individuals currently residing in encampments in Toronto. HF4E is a City of Toronto funded research project, in collaboration with CAMH, COTA and Na-Me-Res.MATCH, utilizes an interdisciplinary team model and a Housing First approach to support individuals who are homeless and living with mental health, physical health and substance use challenges.&nbsp; The MATCH- HF4E team is comprised of a Psychiatry and Nursing provided by Inner City Health Associates (ICHA) and a Coordinator, Case Managers, Peer Support Workers, Personal Support Workers provided by LOFT.What You Will Do&nbsp; In conjunction with the Program Manager, the position facilitates the operation by:Accepting and reviewing referrals, assigning clients and supporting case managers to complete intakes with clientsPromoting the personal empowerment of each client by assisting in creating a program and programming that builds a rapport through coaching, mentoring and support, enabling each to meet the daily requirements of their living environment; advocating on their behalf in navigating the social services and health care systems to ensure accessibility and availability of services; mediating issues or conflicts between clients, or residents and neighbours, teaching conflict resolution; following-up on issues with clients to ensure resolution;Providing direction and support to staff involved in direct service delivery; scheduling staff, assigning duties, assisting in the selection, orientation, training and performance management of staff; assisting with recruiting and hiring; developing and implementing operating procedures for the site and ensuring compliance with established standards; maintaining a general awareness of the daily activities and client issues and identifying staffing issues;Monitoring the operations of the site and ensuring compliance with property standards and fire codes; ensure the program is following health and safety standards; coordinating the acquisition, use and maintenance of furniture, supplies and equipment, contacting appropriate source for repairs; maintaining accurate records and files on the provision of service to residents/clients, ensuring that incident reports have been completed and processed; maintaining the petty cash;Participating in the regular service planning processes which includes preparing the service plan, operating plan, client satisfaction feedback process, quality improvement and other research activities; identifying gaps in service and recommending solutions, participating in meetings, planning and evaluation initiatives, committees, events and activities; compiling program evaluation reports and statistical information, inputting as required;Organizing and participating in client meetings or other group activities which promote the well being of the residents and the smooth operation of the service; providing other related assistance as required.Working directly with clients and providing direct case management to a caseload of clients.Required to be on after-hours on call, on a rotating scheduleWhat You Bring&nbsp; Must HavesA degree/diploma in health care/social services or other related field with a minimum of five years relevant experience in the mental health sectorThe position requires an excellent understanding of harm reduction and psychosocial rehabilitation principles as acquired through a post secondary degree/diploma in human services, coupled with at least five years of experience providing community support services to the client population in order to provide team leadership in the application of the theories to practical settings.Knowledge is required of the issues faced by adults with special needs and of a marginalized client group which can include mental health and substance useExperience in program development, planning and evaluation.An understanding is also required of the therapeutic relationship with an ability to negotiate with clients on goals and priorities.Experience in conducting meetings or facilitating groups, good analytical, time management, and organizational skills to co-ordinate and follow-up on issues or activities with clients.Excellent interpersonal, communication and counselling skills are required to provide team leadership and support and to engage the clients in some highly personal areas.Advocacy skills with knowledge of local community agencies and other professional services available for the client group and an ability to establish effective relationships with service providers, residents’ families and friends.Good intake assessment, crisis intervention, advocacy and problem solving skills.Computer literacy sufficient to produce and maintain files, records or statistical information.A valid Ontario driver’s license may be required for the positionWork Environment&nbsp; Frequent bending, kneeling and reaching, combined hours of sitting and standing while using office equipment and computers, light lifting of supplies and materials from time to time. Required to be on-call as emergency contact for after hours. Staff will be required to work in client housing unit and in the community and may be exposed to secondhand smoke.What We OfferE-learning program available all year roundStarting vacation time above minimum standard,Additional paid personal and paid sick daysProfessional development budget available to help you nurture and shape your careerCorporate Gym membership rate with GoodLife FitnessAccess to Perkopolis, a comprehensive corporate discount programAccess to unlimited DEI trainings through partnership Canadian Centre for Diversity and InclusionOur Commitment to Diversity and Inclusion&nbsp; LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. LOFT’s vision is that together, we can all live successfully in our community. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce who also reflects that diversity. LOFT believes there are many ways to develop skills and build experience and expertise. So even if you don’t “tick all the boxes” but think you’d thrive in this role, you are encouraged to apply.&nbsp; Note: A satisfactory vulnerable sector check (VSC) is also required.&nbsp; CLOSING DATE:&nbsp;September 10, 2025

LOFT Community Services

Coordinator_FT-Contract

The Canadian Union of Postal Workers (CUPW) seeks a bilingual Administrative Assistant&nbsp;to work it’s National Office. This replacement position will come into effect as soon as possible for a minimum of six months but may be terminated with two-weeks written notice.<h4>Duties</h4><ul><li>provide administrative support to representatives of the employer and various committees as may be convened from time to time;</li><li>utilize e-mail and Internet to perform required functions;</li><li>prepare materials for internet posting;</li><li>establish and maintain files and mailing lists;</li><li>prepare and distribute printed materials in the appropriate language from hand-written notes using a computer;</li><li>prepare printed materials in the required quantities for various functions and meetings of the employer;</li><li>enter data into the computer;</li><li>research and retrieve information contained in files as requested by the employer;</li><li>receive incoming mail and prepare outgoing mail;</li><li>take and transcribe notes in the appropriate language taken in dictation sessions or at meetings, conferences, conventions, etc.;</li><li>operate electronic equipment such as personal computers, printers, photocopiers and fax machines;</li><li>format and file draft material given to him/her by others in a computerized form;</li><li>check documents for accuracy in grammar, spelling, punctuation and format;</li><li>compose correspondence and memos in the appropriate language for signature by representatives of the employer and verify that all relevant enclosures or attachments are located and forwarded with correspondence;</li><li>organize appointments and meetings, making appropriate travel arrangements, room reservations and arranging all other services required for a successful meeting;</li><li>review contracts required for meetings, conferences and conventions;</li><li>liaise with service providers on behalf of the employer;</li><li>provide assistance to officers and/or other staff members on an as required basis;</li><li>work co-operatively with other departments to ensure the efficient operation of the organization;</li><li>staff reception desk and answer telephone; </li><li>respond to general telephone inquiries;</li><li>all other related duties as may be assigned from time to time.</li></ul><h4>Skills Required</h4><ul><li>Expertise with Microsoft Office Suite;</li><li>Accuracy in grammar, spelling and punctuation are a must;</li><li>Ability to speak and write in both official languages;</li><li>Preference will be given to those candidates with an Office Administration course – Administrative Assistant.</li></ul><h4>Salary, Benefits and Hours of Work</h4>In accordance with the COPE 225/CUPW Collective Agreement. Working hours will be Monday to Thursday, from 8:30h to 17:00h, and a regular day off on Friday.&nbsp;Le Syndicat des travailleurs et travailleuses des postes (STTP) est à la recherche d’une&nbsp;adjointe administrative ou d’un&nbsp;adjoint administratif&nbsp;bilingue pour travailler à son bureau national. Il s’agit d’un poste suppléant à combler dès que possible, d’une durée d’au moins six mois, mais qui pourrait prendre fin sur avis écrit de deux semaines.<h4>Tâches</h4><ul><li>procure du soutien administratif aux représentantes et représentants de l’employeur et aux divers comités convoqués à l’occasion;</li><li>utilise le courriel et Internet pour exécuter les tâches requises;</li><li>prépare les documents pour affichage sur Internet;</li><li>établit et maintien des dossiers et des listes d’envois;</li><li>prépare et distribue des documents imprimés dans la langue requise à partir de notes manuscrites à l’aide d’un système de traitement de textes ou d’un ordinateur;</li><li>prépare le nombre requis de documents imprimés pour diverses activités et réunions de l’employeur;</li><li>entre des données à l’ordinateur;</li><li>cherche et récupère l’information contenue dans des dossiers selon la demande de l’employeur;</li><li>reçoit le courrier d’arrivée et prépare le courrier de départ;</li><li>lors de séances de dictée ou de réunions, de conférences, de congrès et autres, prend des notes et les transcrit dans la langue requise;</li><li>utilise du matériel électronique, tel que des ordinateurs personnels, des imprimantes, des photocopieurs et des télécopieurs;</li><li>met en page et classe les documents préliminaires qui lui sont remis par d’autres personnes sous format électronique;</li><li>vérifie l’exactitude grammaticale, l’orthographe, la ponctuation et la mise en page des documents;</li><li>rédige dans la langue requise des lettres et des notes pour signature par les représentantes et représentants de l’employeur et s’assure que toutes les pièces jointes pertinentes sont obtenues et acheminées avec la correspondance;</li><li>fixe des rendez-vous et organise des réunions, prend les dispositions de déplacement nécessaires, fait les réservations qui s’imposent et veillent à obtenir tous les autres services requis pour assurer le succès de la réunion;</li><li>passe en revue les contrats nécessaires pour les réunions, les conférences et les congrès;</li><li>assure la liaison avec les fournisseurs de services au nom de l’employeur;</li><li>aide les dirigeantes et dirigeants ou d’autres membres du personnel au besoin;</li><li>coopère avec les autres services pour assurer le fonctionnement efficace de l’organisation;</li><li>travaille à la réception et répond au téléphone; </li><li>répond aux questions générales posées au téléphone;</li><li>exécute toutes les autres tâches connexes qui peuvent lui être confiées à l’occasion.</li></ul><h4>Compétences requises</h4><ul><li>bien connaître la suite Microsoft Office; </li><li>avoir une bonne connaissance de la grammaire, de l’orthographe et des règles de ponctuation est essentiel;</li><li>pouvoir parler les deux langues officielles et les écrire; </li><li>avoir suivi un cours d’administration de bureau (adjointe ou adjoint administratif)&nbsp;: la préférence sera accordée à ces candidates et candidats.</li></ul><h4>Salaire, avantages sociaux et heures de travail</h4>Le salaire et les avantages sociaux sont déterminés par la convention collective conclue entre le SEPB 225 et le STTP. L’horaire de travail est du lundi au jeudi, de 8 h 30 à 17 h, le vendredi étant un jour de congé régulier.&nbsp;

CUPW-STTP

Replacement Bilingual Administrative Assistant / Adjoint ou adjointe administrative bilingue - poste suppléant/

The Canadian Union of Postal Workers (CUPW) seeks a bilingual Administrative Assistant&nbsp;to work for the 2nd&nbsp;National Vice-President in the Education Department. This permanent position will come into effect as soon as possible.<h4>Duties</h4><ul><li> provide administrative support to representatives of the employer and various committees as may be convened from time to time;</li><li>utilize e-mail and Internet to perform required functions;</li><li>prepare materials for internet posting;</li><li>establish and maintain files and mailing lists;</li><li>prepare and distribute printed materials in the appropriate language from hand-written notes using a computer;</li><li>prepare printed materials in the required quantities for various functions and meetings of the employer;</li><li>enter data into the computer;</li><li>research and retrieve information contained in files as requested by the employer;</li><li>receive incoming mail and prepare outgoing mail;</li><li>take and transcribe notes in the appropriate language taken in dictation sessions or at meetings, conferences, conventions, etc.;</li><li>operate electronic equipment such as personal computers, printers, photocopiers and fax machines;</li><li>format and file draft material given to him/her by others in a computerized form;</li><li>check documents for accuracy in grammar, spelling, punctuation and format;</li><li>compose correspondence and memos in the appropriate language for signature by representatives of the employer and verify that all relevant enclosures or attachments are located and forwarded with correspondence;</li><li>organize appointments and meetings, making appropriate travel arrangements, room reservations and arranging all other services required for a successful meeting;</li><li>review contracts required for meetings, conferences and conventions;</li><li>liaise with service providers on behalf of the employer;</li><li>provide assistance to officers and/or other staff members on an as required basis;</li><li>work co-operatively with other departments to ensure the efficient operation of the organization;</li><li>staff reception desk and answer telephone;&nbsp;</li><li>respond to general telephone inquiries;</li><li>all other related duties as may be assigned from time to time.</li></ul> &nbsp;<h4>Skills Required</h4><ul><li>Expertise with Microsoft Office Suite;</li><li>Accuracy in grammar, spelling and punctuation are a must;</li><li>Ability to speak and write in both official languages;</li><li>Preference will be given to those candidates with an Office Administration course – Administrative Assistant.</li></ul><h4>Salary, Benefits and Hours of Work</h4>In accordance with the COPE 225/CUPW Collective Agreement. Working hours will be Tuesday to Friday, from 8:30h to 17:00h, and a regular day off on Monday.&nbsp;Le Syndicat des travailleurs et travailleuses des postes (STTP) est à la recherche d’une&nbsp;adjointe administrative ou d’un&nbsp;adjoint administratif&nbsp;bilingue pour travailler pour la 2e vice-présidente nationale, au service de l’éducation. Il s’agit d’un poste permanent à pourvoir dès que possible.<h4>Tâches</h4><ul><li> procure du soutien administratif aux représentantes et représentants de l’employeur et aux divers comités convoqués à l’occasion;</li><li>utilise le courriel et Internet pour exécuter les tâches requises;</li><li>prépare les documents pour affichage sur Internet;</li><li>établit et maintien des dossiers et des listes d’envois;</li><li>prépare et distribue des documents imprimés dans la langue requise à partir de notes manuscrites à l’aide d’un système de traitement de textes ou d’un ordinateur;</li><li>prépare le nombre requis de documents imprimés pour diverses activités et réunions de l’employeur;</li><li>entre des données à l’ordinateur;</li><li>cherche et récupère l’information contenue dans des dossiers selon la demande de l’employeur;</li><li>reçoit le courrier d’arrivée et prépare le courrier de départ;</li><li>lors de séances de dictée ou de réunions, de conférences, de congrès et autres, prend des notes et les transcrit dans la langue requise;</li><li>utilise du matériel électronique, tel que des ordinateurs personnels, des imprimantes, des photocopieurs et des télécopieurs;</li><li>met en page et classe les documents préliminaires qui lui sont remis par d’autres personnes sous format électronique;</li><li>vérifie l’exactitude grammaticale, l’orthographe, la ponctuation et la mise en page des documents;</li><li>rédige dans la langue requise des lettres et des notes pour signature par les représentantes et représentants de l’employeur et s’assure que toutes les pièces jointes pertinentes sont obtenues et acheminées avec la correspondance;</li><li>fixe des rendez-vous et organise des réunions, prend les dispositions de déplacement nécessaires, fait les réservations qui s’imposent et veillent à obtenir tous les autres services requis pour assurer le succès de la réunion;</li><li>passe en revue les contrats nécessaires pour les réunions, les conférences et les congrès;</li><li>assure la liaison avec les fournisseurs de services au nom de l’employeur;</li><li>aide les dirigeantes et dirigeants ou d’autres membres du personnel au besoin;</li><li>coopère avec les autres services pour assurer le fonctionnement efficace de l’organisation;</li><li>travaille à la réception et répond au téléphone;&nbsp;</li><li>répond aux questions générales posées au téléphone;</li><li>exécute toutes les autres tâches connexes qui peuvent lui être confiées à l’occasion.</li></ul><h4>Compétences requises</h4><ul><li>bien connaître la suite Microsoft Office;&nbsp;</li><li>avoir une bonne connaissance de la grammaire, de l’orthographe et des règles de ponctuation est essentiel;</li><li>pouvoir parler les deux langues officielles et les écrire;&nbsp;</li><li>avoir suivi un cours d’administration de bureau (adjointe ou adjoint administratif)&nbsp;: la préférence sera accordée à ces candidates et candidats.</li></ul><h4>Salaire, avantages sociaux et heures de travail</h4>Le salaire et les avantages sociaux sont déterminés par la convention collective conclue entre le SEPB 225 et le STTP. L’horaire de travail est du mardi au vendredi, de 8 h 30 à 17 h, le lundi étant un jour de congé régulier.&nbsp;

Bilingual Administrative Assistant / Adjoint ou adjointe administrative bilingue

​DATE: August 26, 2025​&nbsp; LOCATION:&nbsp;&nbsp;Toronto, ON – The Path Home Bathurst&nbsp; COMPENSATION: $50,409 - $59,904 annually proratedLOFT Community Services is a unique and dynamic charitable organization that supports people living with complex issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving 19,633 annually and providing 1,861 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient.&nbsp;To help fulfill its mission, LOFT is hiring a&nbsp;Full-time Permanent Administrative Assistant.Job Summary&nbsp; The Administrative Assistant renders a range of services pertaining to the coordination and operation of the administrative, financial and bookkeeping functions of the program. General clerical coordination includes typing, filing, photocopying, stationary control, and receptionist duties. Financial and bookkeeping duties include maintaining program petty cash, client’s monies in trust, and payroll duties for the Program. In addition, the Administrative Assistant ensures that the established accounting requirements and practices are implemented in accordance with LOFT Community Services policies and procedures. This position requires an individual to have highly developed computer and bookkeeping skills, the ability to follow through independently on assigned projects, have a good understanding of social services especially in regards to older adults and seniors with special needs, display a high degree of organizational skills along with a high level of maturity, tact and the ability to relate effectively to people at all levels. This position also has a high degree of interaction with clients.&nbsp; What You Will Do&nbsp; 1.&nbsp;Reception&nbsp;<ul><li>Answer the telephone and provide appropriate information to callers.</li><li>Direct calls to the appropriate personnel.</li><li>Greet all visitors and provide them with appropriate information as to their needs and requests.</li></ul>2. Secretarial&nbsp;<ul><li>Type correspondence, reports, schedules and other materials for the Director, supervisory and other staff, if required.</li><li>Open and distribute all incoming mail in a timely fashion</li><li>Preparation and upkeep of all program records (i.e. Correspondence, files, filing system etc.) in an organized and up-to-date fashion.</li><li>Ensure that all office equipment is in good order and properly maintained.</li><li>Maintain stationary supply levels and place orders accordingly.</li><li>In liaison with the Director, ensure inventory of form letters, general forms, program information, manuals and mailing lists are maintained.</li></ul>3. Financial/Bookkeeping&nbsp;<ul><li>Prepare and disburse petty cash; monitors all receipts and allocates to the appropriate accounts. Supervision of the petty cash and Monies in Trust cash boxes on a daily basis.</li><li>Coordinate and complete all banking functions pertaining to the program as required.</li><li>Receive and check that supplier invoices are legitimate and forwarded to the appropriate staff personnel for authorization. Once authorization is received, forward to LOFT Community Services in a timely fashion to meet specific discount periods and accounting deadlines. Maintains invoice/warranty files for purchases, where applicable.</li><li>Complete all required accounting documentation in a timely fashion and forward to the Program Director and LOFT Community Services Financial Services.</li></ul>4. Work with Tenant&nbsp;<ul><li>Provide social/emotional support to tenants, as required.</li><li>Assist with social/recreational programs for tenants, as required.</li><li>Assist and deal with the day-to-day questions and general concerns/needs of the tenants.</li><li>Assist with completing Work Orders for clients and staff</li></ul>5. Other Duties and Responsibilities:&nbsp;<ul><li>Report any situation, which could be of a serious nature regarding the Program and /or the tenants to the Director and/or their delegate.</li><li>Follow all Fire Procedures and assist in any emergency situation, as needed.</li><li>Other responsibilities as delegated by the Director or their delegate which pertain to the administrative and bookkeeping functions of the Program.</li></ul>What You Bring&nbsp; Must Haves<ul><li>Completion of a degree/diploma from a recognized post-secondary institution or equivalent with training in a field which is relevant to the position;</li><li>Knowledge of the work of a social service organization;</li><li>Senior administrative support experience (filing, bookkeeping, payroll, office procedures)</li><li>Maturity of judgment with excellent verbal and written communication skills;</li><li>Ability to maintain confidentiality with tenant information and other senior level communication with professionalism and tact; Ability to interact with older adults and seniors who have special needs (mental illness, addictions, and physical/health challenges) in a caring and compassionate manner;</li><li>Demonstrated administrative support skills, high words per minute, and accuracy, knowledge of modern office equipment and computer technology including Word and Excel;</li><li>Demonstrated financial accounting skills;</li><li>Ability to work effectively in a team oriented environment;</li><li>Ability to meet deadlines, which may require flexibility in work schedule;</li><li>Well-developed telephone and interpersonal skills;</li></ul>Work Environment&nbsp; Since the workplace involves working in resident/tenant member’s own homes, staff may be subjected to second hand smoke while performing their job duties.What We Offer<ul><li>A comprehensive compensation and benefits package, including medical, dental, vision, life insurance, and long-term disability</li><li>Defined Benefits Pensions Plan</li><li>24/7 Employee Assistance Program</li><li>E-learning program available all year round</li><li>Starting vacation time above minimum standard,</li><li>Additional paid personal and paid sick days</li><li>Professional development budget available to help you nurture and shape your career</li><li>Corporate Gym membership rate with GoodLife Fitness</li><li>Access to Perkopolis, a comprehensive corporate discount program</li><li>Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion</li><li>Tuition reimbursement program</li><li>Maternity-leave and Parental leave top up program</li></ul>Our Commitment to Diversity and Inclusion&nbsp; LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. LOFT’s vision is that together, we can all live successfully in our community. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce who also reflects that diversity. LOFT believes there are many ways to develop skills and build experience and expertise. So even if you don’t “tick all the boxes” but think you’d thrive in this role, you are encouraged to apply.&nbsp; Note: A satisfactory vulnerable sector check (VSC) is also required.&nbsp; CLOSING DATE:&nbsp;September 9, 2025

Administrative Assistant_FT-Perm

Queensway Carleton Hospital Foundation is seeking an experienced and effective Donor Relations and Data Entry Manager who will be responsible for maintaining and managing the organization's database, ensuring data accuracy, and supporting fundraising and outreach efforts. The key functions of the role are in ensuring data accessibility, implementing security measures, and troubleshooting issues. The successful candidate will handle data entry, reporting, donor management, and training staff on database usage. Reporting to the Annual Giving and Donor Relations Director, the Donor Relations and Data Entry Manager provides a high level of service and coordination to donors and Foundation staff in matters related to donor engagement and database management.Core responsibilities include:<ul><li>Database Management</li><li>Reporting and Data Analysis</li><li>Donor Relations and Stewardship</li><li>Financial Management</li><li>Volunteer Management</li></ul>Knowledge and Experience:•&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated excellent written and oral communication skills.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Expert knowledge of Raiser’s Edge is required.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Experience in volunteer management and staff supervision is considered an asset. •&nbsp;&nbsp;&nbsp;&nbsp;Committed to ethical fundraising practices and guidelines. •&nbsp;&nbsp;&nbsp;&nbsp;High level of attention to detail and accuracy. •&nbsp;&nbsp;&nbsp;&nbsp;Dependable, flexible, and resourceful with excellent team and interpersonal skills•&nbsp;&nbsp;&nbsp;&nbsp;Undergraduate degree or diploma—preferably in fundraising/development, business, or a related field.

Queensway Carleton Hospital Foundation

Donor Relations and Data Entry Manager

HCCI is looking for an experienced and engaged Program Manager to develop and deliver community-based programming in Youth Mentorship, Civic Leadership, and community outreach. This position is ideal for someone looking to expand their experience in non-profits and develop skills within a leadership role. Term: 15-month contract (est. October 2025 to end of December 2026). This position is dependent on the continuation of funding and covers a staff leave, with the possibility of renewal or extension. &nbsp;Annual Salary: $60,000/year &nbsp;Full time. 30 hours/week (4-day work week) with 3 weeks paid vacation and paid personal days. Extended health and dental benefits. 2-week paid winter shutdown in December.&nbsp;Regular work hours are during weekdays, some evenings and weekends required. Required to be in the office at least 2 days per week with flexibility for remote work for remaining days. &nbsp;If you require accommodation at any point in the application process, please email <a href="mailto:hiring@hcci.ca" target="_blank">hiring@hcci.ca</a>. &nbsp;Responsibilities &nbsp;<ul><li>Conduct outreach, promotion, and coordinate monthly events in support of Black and racialized youth in Hamilton as part of the Black Youth Mentorship Program &nbsp;</li><li>Be the primary point of contact for external partnerships and collaborations related to Black Youth Mentorship Program and coordinate partnership activities or events in collaboration with the Black Youth Mentorship Program Coordinator. &nbsp;</li><li>Coordinate and facilitate the Civic Leadership Program for Summer 2026. Design and implement new Civic Leadership activities throughout the year. &nbsp;</li><li>Develop and lead community workshops and partnerships on issue areas related to HCCI’s mission and priorities in collaboration with the Executive Director. &nbsp;</li><li>Along with other staff, attend community events and tabling outreach on behalf of HCCI. &nbsp;</li><li>Monitor incoming phone calls and emails to the general email account and direct inquiries appropriately. &nbsp;</li><li>Monitor and manage social media posting and presence in collaboration with the Executive Director. Maintain a social media calendar, create graphics and posts as needed, including for fundraising campaigns, and support an active presence for HCCI online. &nbsp;</li><li>Manage HCCI’s monthly e-newsletter including writing content with input from other staff and collaborating on developing features. &nbsp;</li><li>Work with contracted marketing team to maintain updates to website and design of promotional materials. &nbsp;</li><li>Coordinate with staff to take advantage of professional development opportunities and ensure completion of onboarding and training requirements. &nbsp;</li><li>Collect and record statistics and evaluations for programs, workshops, and engagement and assist with completing grant and funder reports. &nbsp;</li><li>Some other duties as assigned. &nbsp;</li></ul>Qualifications &nbsp;<ul><li>2-3 years experience working in program delivery in the non-profit or relevant sector or other relevant experience. &nbsp;</li><li>Understanding of issues of anti-Black racism and other forms of racism, and demonstrated commitment to working with marginalized communities and promoting inclusion, with an emphasis on lived experience and connection. &nbsp;</li><li>Strong understanding of anti-racism/anti-oppressive practice. &nbsp;</li><li>Strong skills in facilitation, outreach, and working with people from diverse backgrounds. Understanding and care for meeting people where they are, and advancing popular education. &nbsp;</li><li>Some understanding, either through experience or area of study, of political systems, social organizing, or social justice more generally. &nbsp;</li><li>Excellent communication, organizational and interpersonal skills. &nbsp;</li><li>Strong computer, internet, and social media skills. &nbsp;</li><li>Ability to communicate effectively in English both written and verbal. &nbsp;</li></ul>Assets&nbsp;<ul><li>Experience writing or reporting on grants, budgeting, or other related nonprofit work experience. &nbsp;</li><li>Knowledge of Black and racialized communities and resources specifically in Hamilton; knowledge of organizations, services, or community history in Hamilton.  &nbsp;</li><li>Understanding of trauma-informed approaches to community work. &nbsp;</li><li>Ability to speak/work in a language other than English. &nbsp;</li><li>Experience working with Microsoft Sharepoint, Canva, Adobe, or other file sharing and creative platforms. &nbsp;</li></ul>About Hamilton Centre for Civic Inclusion &nbsp;The Hamilton Centre for Civic Inclusion is a charitable organization driven by a mission to mobilize all Hamiltonians to create an inclusive and welcoming city. Founded in 2006, HCCI has undertaken initiatives focused on the vision of building a united community that respects diversity, practices equity, and speaks out against discrimination. We are a racialized-led organization that operates through values of equity, justice, anti-oppression, amplification of voices, and decolonial practice. &nbsp;HCCI is committed to the core principles of equity and inclusion and building a diverse and inclusive staff. We welcome candidates with disabilities or who are working class, and/or candidates who are Black, racialized, Indigenous, 2SLGBTQIA+, or newcomers. As a small organization that centres community, we aim to prioritize work-life balance, ensure staff are properly resourced and have needed accommodations to do work effectively, and build up skills and knowledge through professional development. &nbsp;To apply, email a resume and cover letter to <a href="mailto:hiring@hcci.ca" target="_blank">hiring@hcci.ca</a> with the words “Program Manager” in the subject line. Applications can be submitted as MS Word documents or PDF files. The application deadline is Friday, September 12. Only applicants who are selected for interviews will be contacted.

88 Administrative / Clerical Support Jobs in Ontario