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Operations Coordinator (m/f/d) in Toronto, Canada with a salary range of CA$50,000 - CA$53,000 per year, Full Time, Permanent.<h2>About us</h2>Heritage Toronto is a vibrant organization dedicated to preserving and celebrating the rich history and cultural heritage of Toronto. We engage with the community through various programs, events, and initiatives that highlight the city's diverse historical narratives.<h2>What you will do</h2><ul><li>Coordinate daily operations and ensure the smooth running of office activities.</li><li>Assist in the planning and execution of events and projects.</li><li>Maintain records and manage documentation efficiently.</li><li>Communicate with internal teams and external partners to facilitate operations.</li><li>Support the management team with administrative tasks.</li></ul><h2>What we are looking for</h2><ul><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office Suite.</li><li>Experience in project management or operations coordination is a plus.</li><li>Attention to detail and problem-solving skills.</li></ul><h2>Why join us?</h2><ul><li>Competitive salary range of CA$50,000 - CA$53,000 per year.</li><li>Opportunity to work in a dynamic and culturally rich environment.</li><li>Comprehensive benefits package.</li><li>Professional development and growth opportunities.</li></ul><h2>Our Hiring process</h2><ul><li>Initial application review.</li><li>Phone screening interview.</li><li>In-person or virtual interview with the hiring team.</li><li>Final decision and offer.</li></ul><h2>Place of work / Location</h2><ul><li>Toronto, Canada</li></ul><h2>How to apply for this job</h2>To apply for this position, please click the apply button. You will be redirected to an external site to complete your application.

Heritage Toronto

Operations Coordinator (full time, permanent)

The Lead, HIV Endgame Funding Program, under the direction of the Director, Evidence and Knowledge Synthesis, plays a key role in leading the OHTN’s HIV Endgame Funding program. The OHTN HIV Endgame Program funds people and projects to support the design, implementation, improvement, and scale-up of programs and services that move Ontario closer to reaching the HIV endgame. The Lead will be the first point of contact for all inquiries and will organize and implement various activities pertaining to the HIV Endgame Funding Program, working closely with staff and other interest holders to meet the objectives of the program. The Lead will be responsible for planning, implementing and monitoring all aspects of the funding program including logistics for initiating new grant initiatives, monitoring and updating the grant management system, tracking progress and reporting on grants, external communications and functions of committees.&nbsp;The role requires a confident and multi-skilled individual with broad knowledge of grants management, contracts and compliance, and a highly developed customer service orientation. They will be committed to our goals of making new HIV infections rare, improving the health and well-being of people living with and at risk of HIV, and enhancing the overall health and well-being of populations most affected by HIV

Ontario HIV Treatment Network

Lead, HIV Endgame Funding Program (18-Month Contract)

Be a Force for Sustainable Change at Borden Place Inc.About BordenPlace Inc.Established in May 2023, BordenPlace Inc. (BPI) is a registered non-profit charitable organization born out of community advocacy and necessity. Our vision is simple yet profound: to transform rooming houses into transitional supportive housing; places of tangible and sustainable change amid a fractured social service system.Rooted in our core pillars — Affordability, Access, Support, Family, and Community — BPI provides residents with essential services including in-house medical support, nutritious meals, reconnection with family and community, and a dignified standard of living. We work closely with government partners and healthcare and addiction service agencies to help residents break cycles of homelessness and instability.As we continue to grow, we are seeking passionate and committed individuals to join our volunteer team to guide our resident and community engagement mission forward.________________________________________Volunteer Coordinator ResponsibilitiesAs a volunteer coordinator, you will play a critical role in establishing and developing a robust volunteer engagement program at BPI.&nbsp;Responsibilities include:<ul><li>Develop a recruiting process for new volunteers interested in the organization</li><li>Develop a volunteer orientation manual along with program staff and management</li><li>Participation in the strategic development process to inform community engagement and accountability&nbsp;</li><li>Supporting the volunteer committee and their fundraising commitments</li><li>Create linkages between resident and staffing needs that require volunteer support</li><li>Provide feedback to management on volunteer development and strategic visioning</li><li>Ensure inclusion of volunteers in all aspects of the organization</li><li>Ongoing collaboration with the Advocacy and Grants Manager to align funding opportunities and volunteer placement, and interest&nbsp;</li></ul>What We’re Looking For:We welcome applicants from all backgrounds and lived experiences, particularly those with experience or interest:&nbsp;<ul><li>Volunteer management or an interest and a passion for volunteers and community engagement</li><li>Experience and proficiency in Word, Publisher, Excel, Canva and social media applications&nbsp;</li><li>Ability to participate in recruitment, joint supervision and interviewing skills</li><li>Passion for working with individuals experiencing poverty, homelessness and mental illness</li><li>Ability to work independently and cooperatively as a member of a multidisciplinary team</li><li>Excellent interpersonal skills with the ability to interact with all levels of staff, residents, volunteers and community partners</li><li>Ability to communicate effectively both verbally and in writing</li><li>Flexibility to volunteer on weekends and evenings to support special events and programming</li></ul>Why Become Our Inaugural Volunteer Coordinator at BPI?• Be part of a grassroots movement creating real change• Contribute to a bold, community-first model of housing and support• Grow your leadership skills in a dynamic, mission-driven environment• Help shape the future of a transformational non-profit in its early stages________________________________________How to ApplyIf you're ready to roll up your sleeves and be a part of something deeply meaningful, we want to hear from you.Please contact us at&nbsp;<a href="mailto:info@bordenplace.org" target="_blank">info@bordenplace.org</a>&nbsp;to express your interest or request more information.

BordenPLace INC

Volunteer Coordinator

Volunteer Opportunity: Make a Difference at Georgian Bay Cancer Support Centre&nbsp;Are you passionate about helping others and making a meaningful impact in your community? The&nbsp;Georgian Bay Cancer Support Centre (GBCSC)&nbsp;is seeking dedicated volunteers to join our compassionate team!About Us: GBCSC is a non-profit organization committed to providing emotional, social, and practical support to individuals affected by cancer — including patients, survivors, caregivers, and families. We offer a welcoming space where people can connect, heal, and find strength together.Volunteer Roles Available:<ul><li>Program Support:&nbsp;Assist with wellness programs, support groups, and workshops.</li><li>Reception &amp; Admin Help:&nbsp;Greet visitors, answer phones, and help with light office tasks.</li><li>Event Support:&nbsp;Help organize and run fundraising events and community outreach.</li><li>Peer Support:&nbsp;Provide companionship and a listening ear to those affected by cancer.</li><li>Maintenance &amp; Setup:&nbsp;Help keep our space warm, welcoming, and organized.</li></ul>What We’re Looking For:<ul><li>Friendly, empathetic individuals with a desire to help others.</li><li>Good communication and interpersonal skills.</li><li>Reliability and a positive attitude.</li><li>No prior experience required — training provided!</li></ul>Benefits of Volunteering:<ul><li>Make a real difference in the lives of those affected by cancer.</li><li>Be part of a supportive and inspiring community.</li><li>Gain valuable experience and skills.</li><li>Flexible scheduling options.</li></ul>Location: Georgian Bay Cancer Support Centre 45 Edward Street, Penetanguishene, Ontario L9M 1J8How to Apply: Visit <a href="http://gbcancersupportcentre.ca" target="_blank">http://gbcancersupportcentre.ca</a> or contact us at 705-549-6444 ext. 2030 to learn more and fill out a volunteer application.

Georgian Bay Cancer Support Centre

Volunteer

The role of Community Resource Specialist is designed to ensure that East Scarborough residents have the support they need in order to achieve their aspirations and that partner organizations are as effective as possible in providing that support. Reporting to the Manager of Community Resource Connections, the role involves building trust with community members, facilitating connections, having a deep and broad knowledge of services/resources/community and government support available to residents.

East Scarborough Storefront - MakeWay Charitable Society

Community Resource Specialist

Ontario Bar AssociationAdministrative and Customer Service CoordinatorSummary of RoleThe Administrative and Customer Service Coordinator is responsible for supporting both the administrative and client-facing aspects of our facility as well as member facing support for our association. Working closely with the Senior Manager of the Conference Centre, this individual plays a key role in planning and executing client events and handling inquiries. In addition, this role will work alongside our marketing, operations and PD team to support various aspects of their member facing services and support.Location/HoursThis position requires the individual to work on-site for 35 hours per week at our venue (20 Toronto Street, Toronto, Ontario). The schedule may vary, with some evening and weekend hours required to support client events. The standard work hours for this role are Monday to Friday, 8:00 am to 4:00 pm.Reporting and AlignmentThe Administrative and Customer Service Coordinator reports to the Associate Director of Marketing, the Senior Director of Operations and Innovation, and the Senior Manager of the Conference Centre.General ResponsibilitiesAdministrative Responsibilities<ul><li>Responding to initial client inquiries received through various sources, such as our online form, third-party sites (e.g., Tourism Toronto and Event Source), and past client referrals, and qualifying those leads for Senior Manager to finalize quotes and engage with potential clients.</li><li>Managing and tracking food and beverage confirmations, as well as dietary requirements.</li><li>Distributing Banquet Event Orders (BEOs) internally each week.</li><li>client AV needs coordination</li><li>Client webcast booking and coordination of external services.</li><li>Monitoring use of internal stock items (e.g., beverages, alcohol, snacks) for the finance department, shifting from monthly reconciliation to daily/weekly tracking.</li><li>Attending weekly team meetings, updating the room management system during meetings, and following up on assigned tasks.</li></ul>Conference Centre Client Support<ul><li>Serving as the first point of contact at the main reception desk for clients entering the conference centre and directing them to their meeting or event space as needed.</li><li>Coordinating client and guest requests for assistance with internal teams during events.</li><li>Providing event support and services as required.</li></ul>Marketing and Business Development<ul><li>Drafting and sending responses to inquiries from potential clients through various intake and lead generation platforms.</li><li>Updating marketing websites with current information, photos, and other relevant content.</li><li>Monitoring and updating social media and website content for the facility.</li><li>Assisting with marketing efforts related to the OBA Conference Centre and Just Offices.</li></ul>Webcast Support<ul><li>Serving as a member of the webcast support team, providing technical assistance to our virtual participants.</li></ul>Just Offices<ul><li>Coordinating all aspects of OBA Just Offices bookings and acting as a point of contact when clients are onsite.</li></ul>Reservations<ul><li>Provide assistance with uploading of new programs, events and registration calls in the absence of the Reservationist.</li><li>Email sorting and management all corporate OBA inboxes</li></ul>Section Membership Renewal Administration<ul><li>Administrative of group billing for Section rosters</li><li>Manage one off section member sales</li></ul>QUALIFICATIONS<ul><li>2–3 years of experience in a hospitality setting, ideally in an administrative capacity.</li><li>Excellent organizational skills with the ability to multitask.</li><li>Strong oral and written communication skills.</li><li>Comfortable communicating with professionals at all levels.</li><li>Strong computer skills, including proficiency with Microsoft Word and Excel, and familiarity with the CRM database and web-based applications.</li><li>Able and eager to work both independently and as part of a team.</li></ul>Preferred Qualifications<ul><li>Diploma or certificate in hospitality or a related field.</li><li>Experience in a not-for-profit environment and in working with volunteers is an asset.</li><li>Training in Accessibility and AODA is an asset.</li><li>Experience with Accruent EMS Workplace Management Software</li><li>Bilingualism in English and French would be an asset.</li></ul>Position/Salary RangeThis is an existing position that offers a salary range of $40,000 to $48,000.

Ontario Bar Association

Administrative and Customer Service Co-ordinator

Description: Administrative volunteers provide essential office support that keeps programs running efficiently. This behind-the-scenes role helps with data, communications, and organization so program staff can focus on direct service to youth.Location &amp; Schedule:<ul><li>Dates: Aug 2025 -June 2026</li><li>Days: Monday–Friday, Times: 9:00 AM – 5:00 PM</li><li>Commitment: Daytime shifts, flexible hours</li></ul>Duties:<ul><li>Perform data entry, filing, and document organization.</li><li>Support communications: prepare newsletters, update outreach lists, and assist with basic social posts.</li><li>Manage supplies and maintain a tidy office environment.</li><li>Assist staff with light administrative tasks and follow-up.</li></ul>Education / Skills:<ul><li>High school student (Grade 11–12) or older.</li><li>Basic computer skills (MS Office, email).</li><li>Organized, detail-oriented, and able to follow instructions.</li></ul>

BGC London (Formally Boys & Girls Club of London)

Administrative & Support Volunteer

Description: Arts &amp; Cultural volunteers help run creative sessions such as visual arts, music, drama, and cultural projects that encourage self-expression and creative skill-building. Volunteers assist participants and staff in preparation, facilitation, and presentation of artistic work.Location &amp; Schedule:<ul><li>Program dates and days vary (Mon–Sun depending on session)</li><li>Commitment: Flexible shifts based on program schedule</li></ul>Duties:<ul><li>Prepare materials and support participants during art, music, or drama activities.</li><li>Demonstrate techniques, assist with projects, and encourage experimentation.</li><li>Help display or present participant work in showcases or informal exhibitions.</li><li>Maintain clean creative spaces and manage supplies responsibly.</li></ul>Education / Skills:<ul><li>High school student (Grade 9–12) or older with interest or experience in arts/culture.</li><li>Creative, patient, and encouraging with the ability to support varied skill levels.</li></ul>

Arts & Cultural Activities Volunteer

The World Life Education Centre is an innovative high school that has recently relocated to Oakville (Bristol Circle). With a new vision and a growing student community, we are expanding our reach into a new market and are seeking enthusiastic volunteers to support our team.Responsibilities include:Conducting lead research to identify opportunities and community connectionsSupporting social media content creation and schedulingAssisting with administrative emails and internal communicationsSupporting Department marketing efforts by working alongside our Events Manager, Learning &amp; Development Manager, PR Manager, and Tutorial LeadContributing to multiple deadlines while providing consistent support through January 2026Time Commitment:Mondays (9:30 AM – 4:00 PM) – mandatoryTwo additional days per week (11:00 – 4:00 PM)Event daysConsistent weekly commitment required until JanuaryQualifications &amp; Skills:Strong communication and writing skillsFamiliarity with social media platforms (Instagram, Facebook, LinkedIn, TikTok)Comfortable managing multiple tasks and adapting to changing deadlinesInterest in marketing, education, events, and nonprofit communicationsOrganized, reliable, and eager to learnWhat We Offer:Hands-on experience in research, communications, and event and education marketingDirect mentorship from managers across multiple departmentsA dedicated workspace at our Oakville location (Bristol Circle)Exposure to a series of workshops and eventsReference letter upon successful completion of your volunteer termA gift in kind upon annual enrollment per high school student📍 Location: Oakville, ON – Bristol Circle 📅 Term: Immediately through January 2026 📧 How to Apply: Please send your resume and a short statement of interest to <a href="mailto:admin@worldlifeedu.ca" target="_blank">admin@worldlifeedu.ca</a> with the subject line Volunteer Application – Research &amp; Marketing Support.

World Life Institute

Research, Social Media, Communications & Marketing

Our high school is seeking a dedicated and organized Volunteer Administrative Assistant to support our daily operations and leadership team. This is a great opportunity for someone looking to gain hands-on experience in education administration while making a meaningful impact in our school community.Role Highlights:Assist in scheduling classes and maintaining school calendarsSupport the CEO with daily administrative tasks and meeting coordinationCommunicate with teachers, staff, and parents to ensure smooth operations if neededPrepare basic reports, correspondence, and documents as neededProvide general office support to help keep the school running efficientlyWhat we’re looking for:Strong organizational and multitasking skillsComfort with scheduling and calendar managementClear and professional communication (written and verbal)Ability to work independently and as part of a teamFamiliarity with MS Office or Google Workspace is an assetTime Commitment: 🕙 Monday to Friday, 10:00 AM – 2:00 PM (consistent weekly support until January 2026)Why Volunteer With Us? You’ll gain valuable experience in education and administration, work closely with school leadership, and be part of a passionate and supportive team helping students succeed in a new community.📍 Location: Oakville 📅 Start Date: Immediate👉 To apply, please send your resume and a short note about your interest and availability.

74 Administrative / Clerical Support Jobs in Ontario