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SUMMARYThe Project Officer supports the effective implementation of programs and projects across the organization. This role involves coordinating with various internal and external teams, ensuring compliance with organizational policies, and driving the achievement of overall program goals and objectives.Reporting to the Program Manager, the Project Officer (PO) works collaboratively with other Catalyste+ team members to support the full program management cycle, including program implementation, Catalyste+ Advisor (CA) assignments, Monitoring and Evaluation and Learning (MEL) and financial management. A key responsibility is to ensure all program activities and&nbsp;reports&nbsp;are delivered to a high standard, complying with organizational policies and making the most effective and efficient use of program resources. The PO works closely with program staff, CAs, and In-Country Team (ICT) members in the day-to-day delivery of assignments and performs other ad hoc duties as required.As of January 1, 2026, this position will report to the office one (1) day per week. As of April 1, 2026, the position will report in two (2) days per week. This position is based out of Toronto or Montreal.&nbsp;KEY RESPONSIBILITIES:Program Coordination<ul><li>Review requests — including assignments, Innovation Microfunds (IMF), and any other submissions — to ensure completeness, clarity, and alignment with sector strategies, program objectives, and organizational policies, and liaise with relevant teams to address questions or request additional information.</li><li>Coordinate with other teams to ensure all program implementation documents — including funding agreements, MEL forms, IMF documents, expense reports, and other relevant documentation — are complete, accurate, up-to-date and filed properly according to organizational policies.</li><li>Collaborate in the preparation of program-level documents — including annual work plans and reports, communication materials, program briefings, presentations, and other relevant reports or content — for donors or organizational purposes, as requested by the Program Manager.</li><li>Collaborate with other teams to organize or participate in joint activities, maintain effective working relationships, recommend improvements to processes, and operations, enhancing the overall effectiveness of the program.</li><li>Schedule and coordinate program meetings, workshops, international meetings, and conferences with partners and any other stakeholders;&nbsp;prepare background material and agendas, provides logistical support, and document discussions, decisions, and action items&nbsp;to ensure meetings are effective and well documented.</li></ul>Knowledge Management<ul><li>Participate in program assessment discussions, analyze program outcomes to support team learning discussions, and guide improvements for future programming. Compile project results, outputs and lessons learned for wider dissemination within and outside Catalyste+.</li><li>Work collaboratively with the MEL team to create impact stories. </li><li>Review project and program materials and prepare synthesis documents summarizing key information, results, success stories, decisions, and recommendations for team discussions.</li><li>Research specific topics of interest to the program to enrich the knowledge of team members and to move the program forward. Play a key role in applying the Catalyste+ learning agenda within the MEL team, including: sharing program successes and information; integrating team-based learning; preparing required reports based on lessons learned; and collaborating with the MEL team to produce impact stories that highlight program outcomes and achievements.&nbsp;</li></ul>Support for Project Development<ul><li>Assist in the preparation of concept notes and proposals to external funders and provides periodic program updates, as needed</li><li>Collect and analyze information from diverse sources to enhance the quality, relevance, and impact of our proposals.</li><li>Assist in the design of evaluation plans.</li><li>Support the design of the evaluation framework to measure program expected results.</li></ul>Marketing<ul><li>In collaboration with the Marketing team and other Catalyste+ staff, assist in the drafting and editing of reports, special papers, newsletter articles and other documents for publication or presentation. Coordinate with the Marketing team and in-country teams to identify and organize marketing materials needed to support program implementation</li><li>In collaboration with the Marketing team, prepare and/or coordinate written, graphic, and visual materials, as well as social media content for public presentation/dissemination (for networking, public relations or revenue generation).</li><li>Support Catalyste+'s participation in activities and engagements — virtual or in person — by providing requested information and preparing briefing notes on program outputs for any audience, including technical, academic, policy, or general public stakeholders.</li></ul>General Administration<ul><li>Follow up on the program’s pipeline of activities throughout the year, including tracking of allocation targets</li><li>Act as the program's document gatekeeper, ensuring key documents are organized, available, and accessible</li><li>Leverage tools and applications (e.g. QuickBase), to retrieve and aggregate project information in support of the program’s reporting requirements</li></ul>KNOWLEDGE AND SKILL REQUIREMENTS<ul><li>University degree in International Development and related field or 1-3 years of relevant experience in international or administrative programs;</li><li>Proficiency (speaking, listening, reading, and writing) in French and English is required;</li><li>Experience working with volunteers in the not-for-profit sector is an asset;</li><li>Strong interpersonal, intercultural communication, and analytical skills;</li><li>Demonstrated strong team collaboration skills, working effectively with diverse teams across different countries and departments.</li><li>Culturally sensitive and capable of preserving confidential or sensitive information</li><li>Ability to readily adapt to change, multi-task, coordinate, and prioritize day-to-day workload to meet tight timelines;</li><li>Ability to manage high volumes of emails, calls, and data management;</li><li>Ability to work proactively and independently;</li><li>Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and database management</li><li>Comfortable using digital collaboration tools and learning new applications as needed.</li></ul>TOTAL COMPENSATIONThe salary range for this position is $55,000 - $65,000, commensurate with experience.At Catalyste+, we believe in a people-first approach to compensation, offering more than just a competitive salary.&nbsp; Our total rewards package ensures our team members are supported while doing rewarding and meaningful work.&nbsp; It includes:<ul><li>Comprehensive Health Benefits plan</li><li>Employer-matched pension plan</li><li>General time-off policies; vacation and sick leave</li><li>Holiday office closure</li><li>Mental Health &amp; Wellness Programs</li><li>Mentorship program</li><li>Internal training &amp; development events</li><li>Innovative, collaborative, diverse &amp; inclusive work environment</li></ul>Application deadline: Friday, December 5, 2025Catalyste+ is an employer who subscribes to the principle of equal access to employment.We thank all applicants for their interest, but only those selected for an interview will be contacted.

Catalyste+

Project Officer

Employment Opportunity:&nbsp;Office Coordinator (Full-time, permanent)&nbsp;Designation Status&nbsp;&nbsp;&nbsp;Avalon is committed to building a diverse team that reflects the communities we serve. This opportunity is designated for applicants who identify as members of equity-deserving groups, including Mi’kmaq and Indigenous peoples, African Nova Scotian/Black communities, People of Colour, newcomers and immigrants, people with disabilities, and 2SLGBTQIA+ community members. If you feel comfortable, we encourage you to self-identify in your cover letter.&nbsp;About Avalon&nbsp;Avalon Sexual Assault Centre provides a continuum of supports and services to individuals of all genders affected by sexualized violence in Halifax and across Nova Scotia. Since 1983, we have advocated for survivors and worked to provide a safe space through a variety of services. We are deeply committed to trauma-informed, feminist, anti-racist, and anti-oppressive practices that centre equity, diversity, inclusion, and reconciliation. We are a proudly unionized workplace dedicated to fostering a collaborative, supportive, and trauma-informed staff environment.&nbsp;About the Role&nbsp;&nbsp;We are seeking an enthusiastic Office Coordinator to join our team. The Office Coordinator supports the smooth operation of our organization by coordinating day-to-day office activities and providing administrative support to the Avalon team. The Office Coordinator takes pride in keeping the office running smoothly and creating a stable, efficient, and organized environment. This position is ideal for someone who values collaboration, brings strong attention to detail, and wants to contribute to an organization dedicated to ending sexualized violence and supporting those impacted by it.Responsibilities<ul><li>Frontline coordination: Respond to calls and emails, greet guests, and keep shared spaces clean, organized, and welcoming. </li><li>Daily office support:&nbsp;Support with incoming/outgoing mail, cheque deposits, parking schedules, social media monitoring, and general administrative tasks for staff and leadership. </li><li>Meetings &amp; events:&nbsp;Schedule meetings, coordinate rooms and refreshments, prepare agendas, take minutes, and support events like retreats, professional development days, annual general meetings, and community gatherings. </li><li>Tech &amp; systems:&nbsp;Maintain filing systems, track office equipment and software, and coordinate IT needs, including secure setup and return of staff equipment. </li><li>Purchasing &amp; vendors:&nbsp;Monitor supplies, coordinate purchases, and liaise with &nbsp;vendors while keeping contracts and agreements organized. </li><li>Onboarding &amp; offboarding:&nbsp;Set up equipment and access, support paperwork and benefits forms, and ensure smooth transitions for new and departing staff. </li><li>Team culture:&nbsp;Participate in staff meetings, committees, and working groups.&nbsp;</li></ul>The right person will bring:&nbsp;<ul><li>Administrative experience:&nbsp;3+ years’ experience providing administrative support in a similar setting, or equivalent experience. If you’re unsure whether your background is a match, we encourage you to still apply—just tell us in your cover letter how your experience prepared you for this role and why you’d be a great fit! </li><li>Confidentiality &amp; professionalism:&nbsp;Comfort working with sensitive information and maintaining confidentiality. </li><li>Tech confidence:&nbsp;Strong skills in Office 365, including Teams, Outlook, Forms, Excel, and Word. </li><li>Organization &amp; detail:&nbsp;Excellent time management, the ability to juggle priorities, and strong attention to detail. </li><li>Clear communication:&nbsp;Warm, timely, and transparent communication, using the right tools and channels. </li><li>Adaptability:&nbsp;Flexibility, creativity, and comfort working in a changing environment. </li><li>Independence:&nbsp;Ability to take initiative and work proactively, while knowing when to seek guidance. </li><li>Trauma-informed approach:&nbsp;A supportive, non-judgmental lens in all interactions. </li><li>Values alignment:&nbsp;Commitment to feminist, anti-racist, anti-oppressive, and intersectional values. </li><li>Experience in the non-profit sector and/or knowledge of gender-based and sexualized violence will be considered an asset.&nbsp;</li></ul>Why Work for Avalon?&nbsp;Avalon recognizes and values the complexity and skill required in providing support to historical and acute traumas. As a proudly unionized and anti-oppressive workplace we are committed to fostering an organizational culture that actively promotes healthy work-life balance and invests in the support and growth of staff. This includes:&nbsp;<ul><li>20 paid vacation days </li><li>18 paid wellness days </li><li>Employer shared extended health benefits and RRSP contribution </li><li>Employer paid professional development </li><li>Supportive and responsive team regarding work-life balance, burnout, and vicarious trauma&nbsp;</li></ul>Working Conditions&nbsp;<ul><li>Hours:&nbsp;35 hours/week (8:30 am to 4:30pm with 1-hour unpaid lunch break) </li><li>Location:&nbsp;This position requires daily reporting to Avalon’s downtown Halifax office </li><li>Compensation:&nbsp;$29.40/hour ($53,508 per annum) with eligibility for benefits and RRSP. Note: Avalon is committed to ensuring all staff are earning the Halifax livable wage as outlined by the Canadian Centre for Policy Alternatives. The compensation for this role is reassessed every year to ensure up-to-date observance.&nbsp; </li><li>Union:&nbsp;Avalon is a unionized workplace. The successful candidate for this position will be a bargaining unit member with SEIU Local 2.&nbsp;</li></ul>How To Apply&nbsp;Please send your resume and cover letter in a single file to <a href="mailto:jobs@avaloncentre.ca" target="_blank">jobs@avaloncentre.ca</a>. Applications submitted through Indeed or without a cover letter will not be considered.&nbsp;In your cover letter, please share why you are interested in working in a feminist non-profit focused on sexualized violence. We want to hear from the real you, so please refrain from using AI to create your cover letter.&nbsp;Applications will be accepted until 11:59pm on December 4, 2025.&nbsp;

Avalon Sexual Assault Centre

Office Coordinator

Roots Community Services Inc.&nbsp; (RootsCS) is a multi-service charitable organization that provides culturally-relevant programs and services to inspire residents in the Region of Peel, primarily from the Black and Caribbean communities, to make positive changes in their lives and within their communities.&nbsp;The PositionThe Executive Assistant (EA) will provide a high level of confidential administrative, operational and day-to-day support to the CEO, as well as support some functions related to the Board of Directors. The role involves handling communications in the executive office, assisting on projects, and liaising internally with staff and volunteers as well as externally with partner agencies. The Executive Assistant is expected to work with limited direction, executing a significant amount of judgment, tact, diplomacy, confidentiality, and discretion in all aspects of the role.Reports to: Chief Executive OfficerTerm of Work: Full time (35 hours a week)Compensation: $54,600 annuallyStart Date: Immediate openingReports to: Chief Executive OfficerMajor Duties and ResponsibilitiesThe major responsibilities for this role include but are not limited to the following:Supporting the Chief Executive Officer<ul><li>Manage the appointment schedule of the CEO, handling any conflicting meetings</li><li>Exercise considerable judgment in releasing information to answer queries and resolving issues</li><li>Screen incoming correspondence to the CEO and redirect where possible, ensuring that there is follow-through by the other parties</li><li>Respond to and/or process items that do not require the direct attention of the CEO</li><li>Prepare and handle a variety of confidential material</li><li>Assist with the development of business processes to ensure maximum efficiency of the organization</li><li>Execute other duties as assigned by the CEO.</li></ul>Supporting the Board of Directors<ul><li>Support the Board of Directors and its committees as assigned (policy review, working groups, professional development, board orientation, etc.)</li><li>Ensure timely distribution of meeting materials for Board, committees, working groups.</li><li>Ensure legal and statutory requirements related to governance and corporate documentation are tracked and fulfilled</li><li>Maintain legal documents and records such as minutes and governance policies.</li></ul>Other Organizational Support<ul><li>Provide back up support as assigned to other members of executive team, (Directors, Managers, etc.)</li><li>Work collaboratively with management team to follow up on action items arising from management team meetings</li><li>Field and manage general requests for information and/or support from internal and external stakeholders</li><li>Work in a manner that preserves confidentiality and minimizes risk.</li><li>Other relevant and appropriate duties as required</li></ul>Qualifications &amp; Other Requirements<ul><li>Diploma or degree in Administrative Studies, Business Administration or equivalent education, training and experience</li><li>Minimum five years relevant experience providing support to an executive or leadership team</li><li>Demonstrated understanding of executive administrative processes and procedures</li><li>Excellent communication skills both oral and written</li><li>Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail</li><li>Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and clients</li><li>Must demonstrate initiative, diplomacy and tact</li><li>Ability to exercise judgment in prioritizing workload</li><li>Ability to maintain a high level of confidentiality and decisiveness while working under the pressure of constantly-changing priorities</li><li>Technically savvy with excellent Microsoft 365 and Google Workplace skills</li><li>Ability to work effectively and professionally, both independently and within a team environment</li><li>Understanding of the social service sector in the Greater Toronto Area, especially the Region of Peel</li><li>Understanding of diversity, equity and inclusive practices</li><li>Understanding of the impact of anti-racism, anti-oppression and systemic discrimination on racialized and marginalized communities</li><li>Have a clean and valid Vulnerable Sector Check.</li></ul>Being a team-oriented and inclusive organization, staff, volunteers and contractors are asked to participate in special assignments. These include fundraising, strategic planning and other related activities which contribute to the continuous development and expansion of Roots Community Services.Please email your application with a cover letter to&nbsp;<a href="mailto:careers@rootscs.org" target="_blank">careers@rootscs.org</a>, with the subject line Executive Assistant to the CEO. Please note that we will review applications as they are submitted until the positions are filled.We thank all who apply for this position; however, only those candidates selected for an interview will be contacted.

Roots Community Services Inc

Executive Assistant to the CEO

Bilingual General Receptionist (GR) - Corporate ServicesPermanent Position – 5 days/week (Full-time) Vacant PositionPay Scale$43,358 -$45,425/ AnnuallyPension and BenefitsExcellent benefits package including Healthcare of Ontario Pension Plan (HOOPP)Application DeadlineDecember 2, 2025 at 6:59:00 a.m.About the RoleCentretown Community Health Centre (CCHC) is actively looking for Bilingual General Receptionists.Centretown Community Health Centre is committed to decreasing barriers to health and social services for marginalized communities and holds health equity and inclusion as core values. CCHC pays particular attention to equity-deserving groups including the senior population, the LGBT2SQ+ community, those affected by mental illness and addictions, those experiencing homelessness, and newcomers to Canada. CCHC plays a leadership role in LGBT2SQ+ and trans health services in the Ottawa area, and has a history of providing advocacy, capacity raising and service delivery to the populations served.The General Receptionist is the first point of contact for the Centre. They answer and direct phone calls, greet clients and visitors and provide support to Centretown Community Health Centre’s (CCHC) staff, volunteers and clients through effective engagement. They direct clients accessing services at the Centre and in the local community as appropriate.Requirements<ul><li>High school diploma or equivalent.</li><li>Minimum 2 years’ experience as a receptionist of large multi-disciplinary staff.</li><li>Experience working in a diverse environment.</li><li>Experience in person centred approach.</li><li>Experience working with a community-based health/social service agency.</li><li>Excellent interpersonal skills including the capacity to establish relationships, and manage challenging situations.</li><li>Demonstrated knowledge of client service principles and practices.</li><li>Demonstrated capacity to welcome and serve individuals from diverse backgrounds including but not limited to LGB2TQ community, those affected by mental illness and addictions, those experiencing homelessness, and newcomers to Canada.</li><li>Demonstrates flexibility, good judgement and initiative.</li><li>Excellent verbal and written communication skills.</li><li>Excellent telephone skills and experience with managing high volume of calls.</li><li>Excellent organizational skills.</li><li>Proficient with Windows-based computer systems, in particular, email and MS Word and data entry software.</li></ul>Desirable<ul><li>Knowledge of nonviolent intervention techniques is highly desirable.</li></ul>Language designationEnglish, written and spokenFrench, spokenStart DateAs soon as possibleHow to “Express an Interest” for this Opportunity:Submit your letter of interest along with your resume on or before December 1, 2025 by 11:59pm to <a href="mailto:jobs@centretownchc.org" target="_blank">jobs@centretownchc.org</a>.Please note the following:<ul><li>The subject line of your email should read “Bilingual General Receptionist”</li><li>The file name for your resume should read:“ (last name)_(first name)_ Resume</li><li>The file name for your cover letter should read: “ (last name)_(first name)_ Cover Letter</li></ul>We thank all applicants for their interest. Only applicants invited to an interview will be contacted.Candidates with a disability requiring accommodation during the application and/or the interview process should contact us at <a href="mailto:jobs@centretownchc.org" target="_blank">jobs@centretownchc.org</a> so arrangements can be made. CCHC is an equal opportunity employer and values diversity in its workforce and as such all applicants are welcome.Centretown CHC has a mandatory COVID-19 vaccination policy, as such applicants must be fully vaccinated against Covid-19 and provide proof of vaccinations to be considered for employment. Reasonable accommodation will be considered for persons with medical exemption or other exemptions under the Ontario Human Rights Code.

Centretown Community Health Centre / Centre de sante communautaire du Centre-ville

Centretown Community Health Centre / Centre de santé communautaire du Centre-ville

Bilingual General Receptionist (GR) - Corporate Services

Bilingual Administrative Assistant, (DCO)Permanent Full-Time PositionPay Scale$43, 833 - $ 50, 407 / AnnuallyPension and BenefitsHealthcare of Ontario Pension Plan (HOOPP) / including some benefitsApplication DeadlineDecember 9, 2025 at 6:59:00 a.m.About the RoleThe bilingual Administrative Assistant is responsible for the review and processing of referrals received from healthcare professionals, ensuring accurate entry and tracking of information in electronic systems. This role supports referral triage to community programs and works closely with partner service providers and healthcare professionals. The position also provides administrative support to the Program Manager, Regional Diabetes Programs, assists with monitoring referral trends, and contributes to maintaining efficient program operations and office organization.RequirementsEssential<ul><li>High School graduation diploma</li><li>Secretarial diploma or equivalent training and experience, including an ability to compose simple business letters</li><li>Minimum two years working as administrative support in health or social services fields</li><li>Direct client contact, in health or social services fields, or other working environments</li><li>Excellent listening, written, and verbal skills in French and English. French written comprehension is essential, writing in French or English to French translation is not.</li><li>Proficient with Windows operating system and the MS suite of products, especially Outlook, Word, and Excel</li><li>Familiar with basic website maintenance and updating, or demonstrated ability to learn</li><li>Able to operate with confidence and excellent judgement in a self-directed manner, comfort with new and evolving processes, strong problem identification and resolution skills</li><li>Excellent interpersonal and organizational skills</li></ul>Desirable<ul><li>Experience working with a community-based social service agency</li><li>Experience working with programs serving high risk or high-needs populations</li><li>Knowledge of community resources in the Ottawa area</li><li>Familiarity with EMRs (Electronic Medical Records)</li></ul>Language designationEnglish, written and spokenFrench, written and spokenStart DateAs Soon As PossibleHow to “Express an Interest” for this Opportunity:Submit your letter of interest along with your résumé to on or before December 8, 2025, <a href="mailto:jobs@centretownchc.org" target="_blank">jobs@centretownchc.org</a>.Please note the following:<ul><li>The subject line of your email should read "Bilingual Administrative Assistant, (DCO)”</li><li>The file name for your resume should read: "(last name)_(first name)_ Resume”</li><li>The file name for your cover letter should read: "(last name)_(first name)_ Cover Letter”</li></ul>We thank all applicants for their interest. Only applicants invited to an interview will be contacted.Candidates requiring accommodation during the application and/or the interview process should contact us at <a href="mailto:jobs@centretownchc.org" target="_blank">jobs@centretownchc.org</a> so arrangements can be made. CCHC is an equal opportunity employer and values diversity in its workforce and as such, we encourage applications from individuals who reflect the broad diversity of communities we work with.Centretown CHC has a mandatory COVID-19 vaccination policy, as such applicants must be fully vaccinated against Covid-19 and provide proof of vaccinations to be considered for employment. Reasonable accommodation will be considered for persons with medical exemption or other exemptions under the Ontario Human Rights Code.

Bilingual Administrative Assistant, (DCO)

Parent Association &amp; Retail Programs Coordinator&nbsp;Full-Time Permanent&nbsp;&nbsp;The York School is a co-ed, independent school in midtown Toronto that offers the International Baccalaureate (IB) from Junior Kindergarten to Grade 12. We’re proud to be at the forefront of education excellence, attracting curious learners who thrive in belonging to an inclusive community of high performance.&nbsp;&nbsp;We’re seeking a globally minded professional who’s fueled by curiosity, inspired by innovation and energized by collaboration to join our dynamic community of educators, staff, students, parents and alumni.&nbsp;&nbsp;JOB PURPOSE&nbsp;Reporting to the Community Engagement &amp; Events Manager, the Parent Association &amp; Retail Programs Coordinator acts as the primary liaison between The York School and the York Parent Association (YPA), and manages all aspects of the school's retail experience (The York Shop). This dual role requires strong communication, organizational skills, and initiative, focusing on effective volunteer and stakeholder management alongside efficient retail operations, logistics, and merchandising.&nbsp;&nbsp;Given the dynamic and collaborative nature of our school environment, this role is an on-site position requiring to be in the office five days a week. Candidates should be prepared to contribute actively to this in-person, community-focused environment.&nbsp;&nbsp;KEY RESPONSIBILITIES<ul><li>Coordinate YPA meetings and serve as a consistent point of contact for YPA co-chairs, volunteers, and parent council </li><li>Coordinate logistics and administration of all YPA-led events &amp; initiatives, including volunteer scheduling, day-of execution and school-wide events </li><li>Provide administrative oversight of the YPA budget in collaboration with the YPA Treasurer and Finance department, ensuring accurate coding, sign-off, and expense tracking </li><li>Oversee operations of the in-person and online experience of The York Shop </li><li>Manage merchandising, including inventory, product selection, ordering, restocking, pricing and sales, ensuring alignment with brand guidelines </li><li>Lead the sale and distribution of school uniforms, spirit wear, and branded items </li><li>Collaborate with academic leadership and the Marketing department to stay up to date on uniform guidelines </li><li>Coordinate the volunteer schedule for shop operations, including training and support for student and parent volunteers </li><li>Develop creative campaigns to promote shop sales, including input from stakeholders/customers and engaging shop displays </li><li>Support school departments and teams with merchandise coordination, acting as a centralized contact point </li><li>Other job duties as assigned&nbsp;</li></ul>&nbsp;QUALIFICATIONS AND SKILLS&nbsp;<ul><li>Post-secondary education in a related field, plus 3 years of relevant experience in volunteer coordination, event management&nbsp; and/or retail operations </li><li>Direct previous experience with volunteer management </li><li>Strong business acumen, financial literacy and experience working with budgets and reporting processes </li><li>Proven ability to work effectively as part of a collaborative, interdisciplinary team, contributing to a positive, inclusive school culture </li><li>Excellent written, verbal and interpersonal communication skills </li><li>Strong ability to engage collaboratively with students, parents, and staff, prioritizing a service-oriented approach by ensuring professionalism, respect, and responsiveness in all interactions </li><li>Has strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines in a dynamic and fast-paced environment </li><li>Proficiency in navigating a technologically rich school environment,&nbsp; including point of sales systems (POS), and Google Workspace considered an asset&nbsp;</li></ul>&nbsp;EMPLOYEE&nbsp;COMPETENCIES&nbsp;At The York School, we seek individuals who demonstrate the following core and role-specific competencies:&nbsp;&nbsp;Core Competencies&nbsp;<ul><li>Flexibility &amp; Adaptability </li><li>Breadth of Contribution </li><li>Relationship Focused </li><li>Service Orientation </li><li>Communication &amp; Collaboration </li><li>Inclusivity </li><li>Integrity &amp; Trust&nbsp;</li></ul>&nbsp;Administrative Competencies:&nbsp;<ul><li>Technical Expertise in Area of Discipline&nbsp;</li></ul>&nbsp;WORKING REQUIREMENTS&nbsp;<ul><li>The York School Campus, Toronto&nbsp;</li></ul>&nbsp;WHAT WE OFFER&nbsp;The target hiring range for this position is $64,000 - $75,000 per year, based on skills, qualifications, and relevant experience.&nbsp;&nbsp;Within the Greater Toronto Area, The York School ranks among the top CIS Ontario Schools for compensation. Our comprehensive benefits package includes health and dental coverage that is effective on your first day of employment, and a generous RRSP matching plan.&nbsp;You’ll enjoy professional development opportunities that support your career growth, and will be welcomed by a community that values relationships and is dedicated to wellbeing and belonging. <a href="https://www.yorkschool.com/about-us/come-work-with-us" target="_blank">Learn&nbsp;more&nbsp;about&nbsp;the&nbsp;benefits&nbsp;of&nbsp;working&nbsp;at&nbsp;The&nbsp;York&nbsp;School.</a>&nbsp;THE YORK SCHOOLS’ COMMITMENT TO DIVERSITY, EQUITY,&nbsp; INCLUSION AND&nbsp;ACCESSIBILITY&nbsp;The York School embraces diversity and is committed to creating an inclusive and accessible workplace. We actively encourage applicants from all equity seeking groups. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds so our community will benefit from a wide variety of experiences and perspectives.&nbsp;&nbsp;We are committed to providing barrier-free and accessible recruitment and employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make it known when contacted and we will work with you to meet your needs.&nbsp;&nbsp;VACANCY TYPE&nbsp;This posting is for an existing vacancy.&nbsp;&nbsp;HOW TO APPLY&nbsp;All qualified candidates are encouraged to <a href="https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=5964060d-cc15-435e-99d6-26ff7ed5089a&amp;ccId=9200762616259_3&amp;jobId=593431&amp;jwId=9200762616259_1&amp;lang=en_CA" target="_blank">apply&nbsp;here</a>by submitting their application online. Review of applications will begin on November 27, 2025&nbsp;and will continue on an ongoing basis until the position is filled.&nbsp;&nbsp;As a condition of employment, successful candidates will need to provide a current criminal record check with vulnerable sector screening from the police jurisdiction in which they reside.&nbsp;&nbsp;We thank all candidates for their applications; however, only those selected for an interview will be contacted.&nbsp;

The York School

Parent Association & Retail Programs Coordinator

The York School is a co-ed, independent school in midtown Toronto that offers the International Baccalaureate (IB) from Junior Kindergarten to Grade 12. We’re proud to be at the forefront of education excellence, attracting curious learners who thrive in belonging to an inclusive community of high performance. We’re seeking a globally minded professional who’s fueled by curiosity, inspired by innovation and energized by collaboration to join our dynamic community of educators, staff, students, parents and alumni.&nbsp;JOB PURPOSEThe Administrative Assistant, Student Life &amp; Belonging reports to the Middle &amp; Senior School Director of Student Life &amp; Belonging. They are responsible for providing administrative support to both the Student Life &amp; Belonging department as well as the Experiential Educator.Given the dynamic and collaborative nature of our school environment, this role is an on-site position requiring to be in the office five days a week. Candidates should be prepared to contribute actively to this in-person, community-focused environment.KEY RESPONSIBILITIES<ul><li>Supports the Experiential Educator by organizing student documentation and registrations, coordinating accommodations and transportation details</li><li>Manages and maintains confidential systems with regards to student and staff medical and travel information</li><li>Assists in planning and implementing events and meetings in conjunction with the Student Life &amp; Belonging Team and The Event Teams</li><li>Communicate with external stakeholders, parents, students and staff regarding local and international trip planning</li><li>Process purchase orders, supplier invoices, receipts, and expense claims in accordance with the Finance department procedures</li><li>Creation of financial summary overviews as they apply to chargebacks and trip expense reconciliation</li><li>Liaises with external vendors as required</li><li>Other job duties as assigned</li></ul>QUALIFICATIONS AND SKILLS<ul><li>Post secondary education in a related field coupled with 3 years of relevant work experience in a service-oriented administrative role</li><li>Outstanding independent work ethic and initiative; results-oriented and able to meet deadlines</li><li>The ability to establish and manage work priorities for a wide variety of individuals and to meet competing demands is fundamental to the performance of this job</li><li>Ability to work in an inclusive, collaborative, and fast-paced environment, executing tasks with high attention to detail and precision.</li><li>Strong ability to engage collaboratively with students, parents, and staff, prioritizing a service-oriented approach by ensuring professionalism, respect, and responsiveness in all interactions</li><li>Proficiency in navigating a technologically rich school environment, with expertise in Google Workspace considered an asset</li></ul>EMPLOYEE &nbsp;COMPETENCIESAt The York School, we seek individuals who demonstrate the following core and role-specific competencies:<ul><li>Core Competencies</li><li>Flexibility &amp; Adaptability</li><li>Breadth of Contribution</li><li>Relationship Focused</li><li>Service Orientation</li><li>Communication &amp; Collaboration </li><li>Inclusivity</li><li>Integrity &amp; Trust</li><li>Administrative Competencies:</li><li>Technical Expertise in Area of Discipline</li></ul>WORKING REQUIREMENTS<ul><li>The York School Campus, Toronto</li></ul>WHAT WE OFFERThe target hiring range for this position is $57,000 to $66,000 per year, based on skills, qualifications, and relevant experience.Within the Greater Toronto Area, The York School ranks among the top CIS Ontario Schools for compensation. Our comprehensive benefits package includes health and dental coverage that is effective on your first day of employment, and a generous RRSP matching plan.You’ll enjoy professional development opportunities that support your career growth, and will be welcomed by a community that values relationships and is dedicated to wellbeing and belonging.&nbsp;<a href="https://www.yorkschool.com/about-us/come-work-with-us" target="_blank">Learn more about the benefits of working at The York School.</a>THE YORK SCHOOLS’ COMMITMENT TO DIVERSITY, EQUITY, &nbsp;INCLUSION AND ACCESSIBILITYThe York School embraces diversity and is committed to creating an inclusive and accessible workplace. We actively encourage applicants from all equity seeking groups. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds so our community will benefit from a wide variety of experiences and perspectives.We are committed to providing barrier-free and accessible recruitment and employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make it known when contacted and we will work with you to meet your needs.VACANCY TYPEThis posting is for an&nbsp;existing vacancy.HOW TO APPLYAll qualified candidates are encouraged to&nbsp;<a href="https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=5964060d-cc15-435e-99d6-26ff7ed5089a&amp;ccId=9200762616259_3&amp;lang=en_CA&amp;jobId=593429&amp;jwId=9200762616259_1" target="_blank">apply here</a>by submitting their application online. Review of applications will begin on&nbsp;November 27, 2025&nbsp;and will continue on an ongoing basis until the position is filled.As a condition of employment, successful candidates will need to provide a current criminal record check with vulnerable sector screening from the police jurisdiction in which they reside.We thank all candidates for their applications; however, only those selected for an interview will be contacted.

Administrative Assistant, Student Life & Belonging

Join Empowered Futures as an Administrative Assistant, and become a key part of our futuristic and innovative organization dedicated to empowering emerging adults as they transition into adulthood.&nbsp;At Empowered Futures, we are dedicated to creating confident, emotionally intelligent, and resourceful adults through self-empowerment, business mentorship, and unwavering support, to help them build their capability and reach their full potential.&nbsp;This volunteer position offers a unique opportunity to utilize your skills and contribute to making a significant impact on individuals' lives.Responsibilities:<ul><li>Assist with scheduling meetings and appointments</li><li>Prepare and distribute meeting agendas, minutes, and other relevant documents.</li><li>Handle incoming &amp; outgoing correspondence, including emails and digital communication</li><li>Maintain and update organizational files, records, and databases</li><li>Provide support to various projects and initiatives as needed.</li><li>Assist in the preparation of project reports, proposals, and presentations.</li><li>Handle inquiries and provide information as required.</li><li>Assist in the development and dissemination of communication materials, such as newsletters, brochures, and social media content.</li></ul>Qualifications:<ul><li>Proven experience as an administrative assistant or in a similar role.</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in Google Workspace and Microsoft Office Suite.</li><li>Ability to handle sensitive information with discretion and confidentiality.</li><li>Ability to multitask</li><li>Strong interpersonal skills and the ability to work collaboratively with diverse teams.</li><li>Familiarity with NGO operations and project management is a plus.</li></ul>Benefits:<ul><li>Empowering emerging adults with their growth and development</li><li>Innovating the movement towards mental wellness</li><li>Collaboration with multidisciplinary senior board members</li><li>Growing your professional network</li><li>Room for advancement and growth within the organization</li></ul>Join our team and make a meaningful impact on the lives of young adults while shaping a brighter future for mental health and well-being. Together, we can inspire hope and create lasting change. Apply now!Must be able to attend weekly Marketing Meetings (Tuesday at 6pm EST). &nbsp;This is a part-time and unpaid volunteer position (5-8 hours a week).Please be sure to check your inbox, including your spam or junk folder, for any correspondence from us regarding your application status. Occasionally, emails may be filtered by mistake

Empowered Furtures

HR Administrative Assistant (Remote/Unpaid Volunteer)

Time Commitment: 2–3 hours per weekIdeal For: College students or recent graduates seeking hands-on experience and a strong job referenceLocation: Remote (Canada)<h3>About Us</h3>Hey there! At RainbowVI Educational Association, we’re all about making free, high-quality education accessible to youth everywhere! Our mission? To create inclusive, exciting learning experiences while keeping things sustainable through innovative funding strategies. We’re building something awesome—want to be part of it? 🎉Visit us here for more: <a href="https://rainbowvi.org/" target="_blank">https://rainbowvi.org/</a><h3>About the Role</h3>We are looking for a motivated volunteer to support our team with communications, writing, and administrative tasks. This role is perfect for students who want professional experience, a chance to build their portfolio, and a strong reference for future academic or job applications.<h3>What You’ll Do</h3><ul><li>Write and edit content for our website and program materials</li><li>Assist with updating reports, summaries, and planning documents</li><li>Support program planning by researching, organizing information, and helping draft materials</li><li>Provide administrative support, such as:<ul><li>Updating and sharing information with volunteers</li><li>Assisting the Executive Director with simple tasks and follow-up items</li><li>Maintaining shared documents or basic data entry</li></ul></li><li>Communicate with team members to keep projects moving and organized</li></ul><h3>What You’ll Gain</h3><ul><li>Real-world experience in communications and nonprofit administration</li><li>A strong job or academic reference upon successful participation</li><li>Opportunities to build writing samples and professional skills</li><li>Flexible scheduling and supportive mentorship</li><li>A chance to make a meaningful contribution to our mission</li></ul><h3>Who We’re Looking For</h3><ul><li>College/university student or recent graduate (preferred)</li><li>Strong writing and communication skills</li><li>Organized, detail-oriented, and reliable</li><li>Interest in communications, nonprofit work, or program planning</li><li>Able to contribute 2–3 hours weekly</li></ul><h3>How to Apply</h3>Please send a brief introduction, resume to <a href="mailto:admin@rainbowvi.org" target="_blank">admin@rainbowvi.org</a>

RainbowVI Educational Association

Communications & Administrative Support

Join Our Team: Manager of OperationsWho You AreYou are a professional generalist with a broad knowledge of office administration and facility management coupled with a deep commitment to the midwifery model of care. You thrive within a fast-paced, multi-faceted work environment. You are comfortable working in both French and English. You have experience managing staff and wearing a wide range of “hats”. You are highly organized, with great interpersonal skills, initiative, tact, flexibility, and mature judgement. You’re not scared of numbers and technology, and you don’t mind getting your hands dirty from time-to-time.&nbsp;Who We AreThe Ottawa Birth and Wellness Centre (OBWC) is a midwife-led birth and wellness centre, funded by Ontario Health, and licensed by the Ministry of Health. Located in southeast Ottawa we offer a broad range of maternal and infant services to Ottawa clients, newborns, and their families. The primary service offered at the facility is labour and delivery, offered by Registered Midwives in the community who hold appointment with us. Other services offered through the facility include prenatal care, breastfeeding support and educational programs.What You’ll DoYou will undertake a variety of duties to support the smooth operations of the facility and that ultimately contribute to the delivery of high-quality services at the Ottawa Birth and Wellness Centre. Your responsibilities will include planning and reporting, financial management and budgeting, facilities management, human resources management, communications, records management, governance, IT support, and general administration. Read on for a full job description.RequirementsEducation, Training and Experience<ul><li>Post-secondary education in business administration and/or other related disciplines.</li><li>A minimum of four year’s work experience with increasing levels of responsibility, including experience managing staff.</li><li>Knowledge and experience in health care or not-for-profit/public sector organizations.</li><li>Good working knowledge of financial management, bookkeeping, human resource administration and other corporate functions.&nbsp; Governance experience is an asset.</li><li>Highly proficient in the use of MS Office software, including Word, Excel, Outlook, and PowerPoint. Experience with financial accounting software, specifically QuickBooks Online. Experience working with databases.</li><li>Some experience with facility and building operations would be considered an asset.</li><li>Current Police Record Check.</li></ul>Competencies and Skills<ul><li>Understanding and commitment to the OBWC’S model of midwifery care.</li><li>Ability to understand the OBWC’S broader strategic environment while ensuring a strong attention to detail.</li><li>Excellent organizational,&nbsp;coordination and planning&nbsp;skills.&nbsp; Ability to work with minimum supervision, prioritize work, meet deadlines, and manage multiple activities.</li><li>Strong problem-solving skills and demonstrated resourcefulness and initiative.</li><li>Ability to build rapport with staff and create a positive, collaborative working environment.</li><li>Excellent oral and written communication skills in English and French. Proficiency in other languages an asset.</li><li>Must be able to work effectively in a diverse environment and uphold OBWC’s commitment to equity, anti-racism and people-centered care.&nbsp;Skilled in listening and understanding business requirements and able to identify and present clear options and recommendations.</li><li>Strong client service orientation.&nbsp; Excellent interpersonal skills and a demonstrated ability to develop mutually respectful relationships with clients, colleagues, vendors, and OBWC stakeholders.</li><li>Good technical and troubleshooting skills related to office equipment and information technology.</li><li>Demonstrated professionalism, discretion, and sound judgment.</li></ul>Hours and Salary<ul><li>37.5 hours per week, Monday to Friday.</li><li>$63,000 -$68,000 per annum, plus benefits.</li><li>On-call for staffing and facility issues 3 weeks per month.</li><li>A willingness to work flexible hours on occasion is required.</li></ul>How to ApplyPlease send, by email only (<a href="mailto:jobs@ottawabirthcentre.ca" target="_blank">jobs@ottawabirthcentre.ca</a>):<ul><li>a cover letter that includes reference to your level of French fluency and outlines how your background meets the requirements of this position</li><li>a CV/résumé&nbsp;</li></ul>Deadline for Applications: Tuesday December 9th at 5:00pmPlease note that interviews for this position will be conducted on&nbsp;Monday December 15th or Tuesday December 16th.The position is expected to begin in January 2026.The Ottawa Birth and Wellness Centre is committed to employment equity.&nbsp;Only applicants selected for an interview will be contacted. Thank you for your interest._______________________________________________________________________________________POSITION DESCRIPTIONPOSITION TITLE: &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manager of OperationsREPORTS TO: &nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Director&nbsp;JOB SUMMARYThe Manager of Operations is an integral member of the OBWC team.&nbsp; They will provide administrative support that contributes to the delivery of high-quality services at the OBWC.The Manager of Operations is a generalist with a broad knowledge of office administration within a fast-paced, multi-faceted work environment.&nbsp; They provide direct support to the Executive Director in all aspects of the OBWC’s operations, performing duties that require a high degree of organization, strong interpersonal skills, initiative, tact, flexibility, and mature judgment.<h2>RESPONSIBILITIES</h2>The Manager of Operations performs duties that fall into the following categories:<ul><li>Human Resource Management</li><li>Financial Management</li><li>Planning, Budgeting and Reporting</li><li>Facilities Management</li><li>Material Management</li><li>Records Management and Information Technology</li><li>Governance and Meeting Management</li><li>Communications</li><li>General Administration</li></ul><ol><li>Human Resource Management<ul><li>Supervise and manage members of the OBWC staff team. Provide support as needed. Undertake probationary and annual performance reviews.</li><li>Plan quarterly all-staff trainings in conjunction with the management team.</li><li>Prepare the monthly Birth Centre Aide schedule.</li><li>Manage the OBWC’s Employee Benefits Plan.</li><li>Oversee the OBWC’s Occupational Health and Safety program, in accordance with OH&amp;S legislation. Act as primary Health and Safety management representative.</li><li>Manage HR files including security clearances.</li><li>Maintain an up-to-date attendance calendar for OBWC staff. Track and report on staff leave and balances.</li><li>Facilitate hiring process for all OBWC positions.</li></ul></li><li>Financial Management<ul><li>Submit payroll on a biweekly basis. Oversee remittances through the payroll system. Hire new staff through the payroll system, ensuring proper setup. Record all completed payroll expenses in accounting software.</li><li>Manage accounts payable and receivable with OBWC vendors and tenants. Ensure timely payments and collections in alignment with contractual terms.</li><li>Oversee all financial transactions recorded in the online accounting program, including sales, accounts receivable, accounts payable, procurement, as completed by the Administrative Coordinator. Collaborate with the external Accountant to ensure accuracy and completeness of all of the financial records.</li><li>Support the Executive Director in submission of government remittances, annual information and tax returns in accordance with requirements prior to deadlines</li><li>Maintain the corporate accounts for various taxes including Goods and Services Tax (GST) and Harmonized Sales Tax (HST), ensuring OBWC compliance and protecting against overpayment.</li><li>Verify and track revenues and expenditures to ensure accuracy and completeness and compliance with OBWC policies and internal controls.&nbsp; Review and report on variances to the Executive Director. Update budget tracking.</li><li>Prepare all materials for annual external audit, acts as primary contact for audit process.</li><li>Support the Executive Director and the External Auditors in conducting the annual audit and other auditors conducting special audits or examinations.</li></ul></li><li>Planning, Budgeting and Reporting<ul><li>Assist the Executive Director in the development, coordination and administration of the OBWC’s annual plan and budget.</li><li>Maintain the OBWC’s Birth Log Database. Prepare a range of standardized and ad hoc reports as required.</li><li>Work with the Executive Director to develop annual plans aligned with the Strategic Plan. Drive and monitor progress on goals.</li><li>Support the Executive Director in business development efforts and special projects.</li></ul></li><li>Facilities Management &amp; Secondary Services<ul><li>Lead on planning and implementing maintenance activities, changes and improvements to the OBWC’S facility.</li><li>Responsible for troubleshooting and addressing any facility management issues on a day-to-day basis, including alarms, security and access.</li><li>Maintain an up-to-date suite of facilities policies and procedures. Provide training to staff.</li><li>Institute or support evacuation procedures, as required.</li><li>Oversee the Wellness Centre, including rental rate reviews, contact with new potential service providers, follow-up on payments, and dispute resolution.</li></ul></li><li>Material Management<ul><li>Oversee ordering of goods and services for the OBWC in accordance with policy.&nbsp;Appropriately dispose of waste, equipment and expired supplies.</li><li>Oversee management of equipment and supply inventories. Prepare reports related to tangible assets on an annual and ad hoc basis.</li><li>Manage contractual relationships with external vendors to meet operational requirements, to ensure fairness and compliance with policy and to obtain the best value for the OBWC.</li><li>Serve as primary liaison with service providers.&nbsp; Monitor purchasing and outsourcing arrangements.</li></ul></li><li>Records Management and Information Technology<ul><li>Maintain the corporate filing system and official OBWC documentation, ensuring accuracy, timely filing, and appropriate accessibility.</li><li>Together with the management team, responsible for updating the various OBWC policies and procedures. Responsible for version management to ensure that staff and midwives have access to all of the most up to date documents.</li><li>Design and develop forms and common templates for use by the OBWC.</li><li>Design, develop and analyze various feedback and communication vehicles, such as on-line surveys.</li><li>Oversee the relationship with external IT provider. Act as Single Point of Contact for IT provider and conduct basic troubleshooting. Ensure that OBWC IT needs are being met. Review contracts as needed.</li><li>Establish, maintain and update access rights, user profiles and e-mail groups for the OBWC.</li><li>Ensure back-up of OBWC data and applications, in accordance with policies and procedures.</li><li>Serve as the OBWC super-user for its technology system by coaching users on network access, documenting policies and procedures and providing training as required.</li></ul></li><li>Governance<ul><li>Work in consultation with the Executive Director, the Board Chair and Committee Chairs to determine governance meeting dates.&nbsp; Establish and maintain the OBWC governance calendar.</li><li>Develop Board and Committee agendas and materials in consultation with the Executive Director, the Board Chair and Committee Chairs. Ensure that governance materials are clearly named, categorized, and appropriately filed.</li><li>Coordinate meeting arrangements for the Board and Committees. Send meeting notifications and materials, ensuring timeliness and accuracy.</li><li>Record and prepare minutes of various Board and Committee meetings, including records of decisions and action items.&nbsp; Develop and maintain a yearly log of records of decisions and a master list of governance action items.&nbsp; Follow up with responsible individuals regarding outstanding action items and files documents in corporate records.</li><li>Support various governance processes, including Board and Committee appointments and evaluation process.</li></ul></li><li>Communications<ul><li>Manage and maintain the OBWC website. Liaise with web developers as needed for maintenance and major changes. Update information, grant access to users, and create new content.</li><li>Oversee the OBWC’s social media presence on Facebook and Instagram. Work with the ED and the Admin Coordinator to plan and implement OBWC’s social media presence. Create&nbsp;content for social media platforms, to promote the OBWC’s services and events.</li><li>Plan and execute OBWC participation in outside events as may be determined by the OBWC management team.</li></ul></li><li>General Administration<ul><li>Participate in weekly management team meetings.</li><li>Attend some, or all, of the monthly BCA meetings during the management presence time frame to address questions and dialogue with the team.</li><li>Participate in quarterly meetings with CLM, Lead Midwives, Birth Centre Aides, the Executive Director and other staff to identify general issues and areas for improvement.&nbsp; Actively participate in staff team building efforts.</li><li>Provide back-up to the Administrative Coordinator and the Executive Director in their absence.</li></ul></li></ol>

86 Administrative / Clerical Support Jobs in Canada