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The New Democratic Party of Canada is seeking a Translator / Executive Assistant to support the work of the NDP Executive office in Ottawa, Ontario. This hybrid position will be a key role in supporting NDP communication and operational efforts through effective and efficient English-to-French translation, while also assisting with the smooth and efficient operations of NDP Federal Office. This role is a great opportunity for an experienced translator and/or bilingual administrative professional to support the work of Canada’s NDP.&nbsp;Job Duties &amp; Details<ul><li>English-to-French document translation supporting various NDP departments.&nbsp;</li><li>Translate letters, notices, memos, presentations, emails and fundraising communications</li><li>Provide revisions and quality control of materials translated externally</li><li>Director-level administrative support (record-keeping, proofreading, note-taking, transcription and correspondence processing and response)&nbsp;</li><li>Schedule and meeting management&nbsp;</li><li>Office logistics management&nbsp;</li><li>Travel arrangements&nbsp;</li><li>Information Management: Collecting, organizing, and maintaining confidential and sensitive information. Managing files, records and Sharepoint sites to ensure easy retrieval and accessibility of information as needed&nbsp;</li><li>Serving as a liaison between the Director(s) and various individuals and groups&nbsp;</li><li>Special Projects and Project Coordination as assigned, specifically related to the NDP Leadership Race 2026 and NDP Convention 2026&nbsp;</li><li>Other duties as assigned&nbsp;</li></ul>Required skills &amp; Experience<ul><li>Fluent in English and superior oral and written French language skills</li><li>Degree in translation, or related field, or demonstrated previous translation and/or writing experience</li><li>3+ years education and/or work experience in administration, office management, project management</li><li>Familiarity with SharePoint or equivalent file-management system</li><li>Proficiency with Microsoft Office products</li><li>Proven excellence in verbal and written communications; especially with respect to correspondence</li><li>Experience in a high-paced environment; comfortable working independently, under short deadlines and with a high degree of self-direction</li><li>Proven ability to handle highly sensitive and/or confidential information with tact</li><li>Knowledge and familiarity of the NDP and Canadian labour movement is an asset.</li></ul>Closing date:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Friday, October 31, 5:00 PM ET&nbsp;Location:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ottawa, Ontario (In-Person)&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Starting date:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Immediate&nbsp;Terms of contract:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Temporary until April 1st 2026&nbsp;Part-Time 17.5h per week&nbsp;Salary:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $86,767.97 (pro-rated)&nbsp;(as per the Collective Agreement with COPE 225)&nbsp;&nbsp;Send resume and cover letter to: Attn: Jesse Calvert, Deputy National Director c/o Diana Sandor at&nbsp;<a href="mailto:hr@ndp.c" target="_blank">hr@ndp.ca</a>Only applicants selected for an interview will be contacted//Le Nouveau Parti démocratique du Canada est à la recherche d’un·e&nbsp;traducteur·trice&nbsp;/adjoint·e exécutif·ve pour soutenir le travail du bureau exécutif du NPD à Ottawa, Ontario. Ce poste hybride jouera un rôle clé pour soutenir les communications et les activités opérationnelles du NPD grâce à une traduction efficace et efficiente de l'anglais au français, tout en contribuant au bon fonctionnement du bureau fédéral du NPD. Ce poste représente une excellente occasion pour un·e&nbsp;traducteur·trice&nbsp;expérimenté·e&nbsp;ou un·e&nbsp;professionnel·le&nbsp;administratif·ve&nbsp;bilingue de soutenir le travail du NPD du Canada.&nbsp;Fonctions du poste&nbsp;<ul><li>Traduction de l’anglais vers le français pour soutenir les différents départements du NPD.</li><li>Traduction de lettres, avis, notes, présentations, courriels et communications de collecte de fonds.&nbsp;</li><li>Révision et contrôle qualité des documents traduits à l'externe.&nbsp;</li><li>Soutien administratif au niveau de la direction (tenue des dossiers, relecture, prise de notes, transcription, traitement de la correspondance et réponses)&nbsp;</li><li>Gestion du calendrier et des réunions.&nbsp;</li><li>Gestion de la logistique du bureau.&nbsp;</li><li>Organisation des voyages&nbsp; &nbsp;</li><li>Gestion de l'information : Collecte, organisation et conservation d'informations confidentielles et sensibles. Gérer les dossiers, les enregistrements et les sites Sharepoint afin de garantir une récupération et une accessibilité faciles des informations, le cas échéant.</li><li>Assurer la liaison entre les directeur·trices et des personnes et groupes variés.&nbsp; &nbsp;</li><li>Projets spéciaux et coordination de projets, selon les besoins, notamment en lien avec la course à la direction du NPD 2026 et le congrès du NPD 2026.&nbsp;</li><li>Autres tâches selon les besoins.&nbsp;</li></ul>Qualifications professionnelles&nbsp;<ul><li>Maîtrise de l’anglais et excellentes compétences en français, à l'oral comme à l'écrit.</li><li>Diplôme en traduction ou dans un domaine connexe, ou expérience avérée en traduction et/ou en rédaction.&nbsp;</li><li>3+ années d'études et/ou d'expérience professionnelle en administration, gestion de bureau, gestion de projet&nbsp;</li><li>Connaissance de SharePoint ou d'un système de gestion de fichiers équivalent&nbsp;</li><li>Maîtrise des produits Microsoft Office&nbsp;</li><li>Expérience dans un environnement à rythme élevé ; à l'aise pour travailler de manière indépendante, dans des délais courts et avec une grande autonomie.&nbsp;</li><li>Capacité avérée à traiter avec tact des informations très sensibles et/ou confidentielles.&nbsp;</li><li>Connaissance et familiarité avec le NPD et le mouvement syndical canadien.</li></ul>Date de clôture :&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Vendredi, 31 octobre, 17h00 HE&nbsp;Lieu :&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ottawa, Ontario (en personne)&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Date d'entrée en fonction :&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Le plus tôt possible&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;Conditions du contrat :&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Temporaire jusqu’au 1er avril 2026 – temps-partiel (17.5 heures par semaine)&nbsp;Salaire :&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 86 767,97$ (au pro rata)&nbsp;(conformément à la convention collective avec COPE 225)&nbsp; &nbsp;Envoyez votre CV et une lettre de motivation à :&nbsp;&nbsp;À l'attention de : Jesse Calvert, Directeur national adjoint a/s Diana Sandor à&nbsp;<a href="mailto:rh@npd.ca" target="_blank">rh@npd.ca</a>&nbsp;Nous communiquerons uniquement avec les candidat·es retenu·es pour une entrevue&nbsp;

Canada's New Democratic Party

CA's New Democratic Party

Translator / Executive Assistant / Traducteur·trice /Adjoint·e exécutif·ve

Position type: Permanent, Full Time (37.5 hours/week)Work Location: Toronto. Remote and in-office flexibility. Periodic in-office attendance required.Travel: Occasional travel within the Greater Toronto and Hamilton Area (GTHA) for meetings may be required.&nbsp;Salary:&nbsp;$68,008 - $80,501Deadline to apply: October 22, 2025<h2>About the position:</h2>The Coordinator, Quality Assurance and Assessments is responsible for coordinating the College’s Quality Assurance Program and providing logistical and administrative support for related initiatives, including Competency-Based Assessments and Compliance Monitoring. This role also provides support to registrants, stakeholders, the Quality Assurance Committee, and its panels.The Quality Assurance program supports midwives in maintaining ongoing competency and engaging in continuous quality improvement, ensuring they have the appropriate knowledge and skills to practise midwifery safely. The Quality Assurance programs contribute to individual and system-wide continuous quality improvement, helping to ensure that Ontarians continue to have access to high quality midwifery care.We are looking for a highly organized and detail-oriented Coordinator with experience in developing and implementing comprehensive workplans that align with long-term program goals. With strong communication skills, the Coordinator will serve as a key point of contact for registrants and other stakeholders. The successful candidate will be skilled in applying relevant legislation, policies and standards to program and policy design, ensuring compliance while encouraging innovation. A strong commitment to equity, trauma-informed practices and continuous improvement is essential to keeping our programs inclusive, person-centred and responsive to the needs of midwives and the public.&nbsp;<h2>Key responsibilities:</h2><ul><li>Supports program planning and delivery by developing detailed work plans, timelines and deliverables that align with department and organizational objectives.</li><li>Provides administrative and logistical support to programs, including scheduling meetings, tracking and monitoring activities, managing records and documentation, ensuring timely follow up, and addressing issues as they arise.&nbsp;</li><li>Acts as the primary point of contact for Quality Assurance programs, supporting effective communication and stakeholder engagement through the preparation of correspondence and facilitating effective communication between stakeholders.&nbsp;</li><li>Supports the Director in overseeing Committee and panel work including administering logistics of all meetings, preparing, and distributing meeting and panel materials, recording minutes, and ensuring appropriate follow up.</li><li>Oversees aspects of program design and implementation to ensure alignment with applicable legislation, policies and standards. &nbsp;</li><li>Effectively manages a high-volume workload ensuring annual goals and workplan items are achieved.</li><li>Maintains current knowledge of relevant legislation, by-laws, standards and policies.</li><li>Maintains current knowledge of the College's policies related to privacy and information management and ensures compliance in all relevant work.</li><li>Makes recommendations for changes to policies relating to program areas.</li><li>Identifies issues and trends, prepares reports, and makes recommendations to support continuous quality improvement.&nbsp;</li></ul><h2>Qualifications &amp; Competencies</h2><ul><li>A combination of competencies, education, and related work experience will be considered&nbsp;</li><li>A college diploma or Bachelor’s degree in a related field or discipline is preferred</li><li>A minimum of 3 years of relevant experience is required, as well as knowledge of general office practices, procedures and standards, and the ability to work independently and meet deadlines.</li><li>Experience in a Microsoft Office environment required.</li><li>Excellent verbal and written communication skills required.</li><li>Strong planning, organizational and time management skills required, including flexibility for multi-tasking and changing priorities at short notice.</li><li>Excellent interpersonal and motivational skills required, as well as the ability to maintain program confidentiality.</li><li>Ability to maintain awareness of and practice cultural safety.</li><li>Ability to foster and maintain long-term with stakeholders.</li></ul><h2>The position package includes:</h2><ul><li>Extended health benefits&nbsp;</li><li>Participation in a defined benefit pension plan&nbsp;</li><li>Three weeks paid vacation annually</li><li>Personal and sick days&nbsp;</li><li>An additional paid week off during the December holiday season</li></ul>This is a bargaining unit position with AMAPCEO.<h2>HOW TO APPLY</h2>Please submit your Cover Letter and Resume to Lieran Docherty, Director of Operations at&nbsp;<a href="mailto:L.Docherty@cmo.on.ca" target="_blank">L.Docherty@cmo.on.ca</a> by October 22nd, 2025. If you have any questions about the position, please feel free to reach out to Lieran at the same email address.&nbsp;At the College of Midwives of Ontario, we are committed to fostering a healthy, positive, diverse, and inclusive work environment. The College recognizes the value of lived, educational, and professional experience in skill building. If you are enthusiastic about this position and believe you have the capabilities and commitment to the objectives, requirements, and responsibilities of the role, but your qualifications do not align perfectly with every requirement in the job description, we encourage you to apply.In accordance with the Accessibility of Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, 1990, we encourage applications from all qualified candidates and will accommodate applicants’ needs throughout all stages of the selection process. If selected to participate in the recruitment and selection process, please inform the hiring committee of any accommodations(s) you may require ensuring your equal participation.

College of Midwives of Ontario

Coordinator, Quality Assurance & Assessments

The Office Administrator is responsible for providing comprehensive administrative support, focusing on communication, organization, customer service, and data entry. This position plays a key role in ensuring that management and staff have the necessary information and tools to perform their jobs effectively. MFOA is seeking an enthusiastic self-starter for the role of Office Administrator. You are highly organized, proactive, and possess exceptional communication skills. You excel at managing multiple tasks, providing excellent customer service, and ensuring smooth office operations.

MFOA

Office Administrator

Looking for a registrar/office manager for a well established psychotherapy training institute with strong organizational, financial and computer skills who enjoys working with people. Experience in educational settings preferred.&nbsp;We are looking for a person who enjoys working at the heart of a dynamic educational institute.&nbsp; In addition to the required administrative and technical skills, you are organized and flexible, on the lookout for opportunities to enhance our systems, a good communicator and love being part of a committed team providing support to the Executive Director, Director of Training, Faculty, and the Board of Directors and Students in the training programs.&nbsp;Responsibilities include financial/fund accounting, accounts payable, word processing, scheduling interviews and registration of all new students, transcript recordkeeping, collection and maintenance of student records, responding to inquiries from telephone, email and walk-in inquiries, building management and recommendations, as well as maintenance of office equipment and supplies. The office manager is an important part of the team.&nbsp;&nbsp;Benefits: 30 hour work week, Health and Wellness Benefits , &nbsp;Employer matching savings contributions, Vacation, Four day work week in summer, Office closure between Christmas and New Year's, Close to transit.Job responsibilities include:<ul><li>Initial contact for training program applicants, management and registration of students for Five Year Training Program in Gestalt Psychotherapy&nbsp;</li><li>Maintains accounts payable; Verify that transactions comply with financial policies and procedures; complete bank deposits and monthly payroll. &nbsp;Working knowledge of Ceridien.</li><li>High proficiency with Excel, Word, Quickbooks, Daylite and AirTable</li><li>Proficiency with Jane app software</li><li>Reconcile and review monthly accounts; responds to financial inquires</li><li>Reporting to government agencies such as CRPO, PCC, DLI</li><li>Maintain office and student records, files, transcripts, and databases to ensure information is available and proper records are maintained.</li><li>Coordinate and manage building maintenance; contact and booking of appropriate parties&nbsp;</li></ul>

Gestalt Institute of Toronto

Office Manager and Registrar

Position Title:&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;HCD-ISCIS Team Lead, Specialized Preschool ProgramsStatus:&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Regular Full-timeHours:&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 35 hours per week (70hrs bi-weekly)Salary:&nbsp;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;$32.462/hr to $38.189/hrDepartment: &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Children &amp; Family ServicesProgram: &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; First Words/Infant Hearing/Blind Low Vision ProgramsReports to: &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Team Lead, Specialized Preschool ProgramsWho are we?Pinecrest-Queensway Community Health Centre (PQCHC) is a dynamic, community-based, multi-service organization committed to meeting the diverse needs of our community. We partner with individuals, families, and communities to help them reach their full potential—especially those most vulnerable or at risk.We are proud to be an equal opportunity employer and value diversity in our workforce. If you require accommodation during any stage of the selection process, please let us know.Job Summary:As the HCD-ISCIS Team Lead, you will serve as the Business Process Owner (BPO) for Specialized Preschool Programs (SPP), establishing and monitoring the consistency of processes, overseeing data coordination and referral management across the First Words (FW), Infant Hearing (IHP), and Blind-Low Vision (BLV) programs. You’ll lead performance measurement reporting, support data-driven initiatives, and guide data entry staff.This role is ideal for someone with deep experience in HCD-ISCIS/CDIS systems, strong analytical skills, and a passion for improving outcomes for children and families. Remote work arrangements will be considered for candidates outside Ottawa with relevant experience.Key Responsibilities:Data Leadership &amp; Infrastructure<ul><li>Lead referral triaging and data management processes across FW, IHP, and BLV programs</li><li>Develop and maintain data collection standards, templates, and schedules</li><li>Design and optimize data infrastructure to support analysis and reporting</li><li>Monitor ISCIS database entries and provide training/support to data entry staff</li></ul>Performance &amp; Quality<ul><li>Collaborate with program managers to refine data collection practices and EMR updates</li><li>Demonstrate an understanding of performance measurements and funder expectations, including performance indicators, data infrastructure and data collection processes</li><li>Coordinate quarterly and annual reporting to funders (MCCSS and Newborn Screening Ontario)</li><li>Conduct audits and evaluations to ensure data integrity and quality assurance</li><li>Develop dashboards and reports for internal and external stakeholders</li></ul>Technology &amp; Systems<ul><li>Troubleshoot issues with referral platform (Caredove)</li><li>Support integration of new technologies and participate in user acceptance testing (UAT)</li><li>Serve as Local Registration Authority for eHealth Ontario</li></ul>Team Support &amp; Collaboration<ul><li>Communicate clear work priorities and adopt performance measures and targets to ensure data-entry deadlines are met</li><li>Provide training to clinical staff on accurate data recording</li><li>Foster working relationships with external stakeholders and partner agencies to ensure appropriate data gathering</li><li>Mentor data team members and lead team development activities</li><li>Chair Data Team meetings and contribute to working groups and committees (at organizational and provincial levels)</li><li>Enter data as needed and perform other duties as assigned&nbsp;</li></ul>Common Responsibilities<ul><li>Working in a manner that preserves confidentiality and seeks to minimize risk in keeping with Privacy and Confidentiality Policies and Procedures.</li><li>Working in a manner that incorporates health promotion and recognizes the determinants of health.</li><li>Incorporating and strengthening collaborative and interdisciplinary teamwork.</li><li>Respecting and valuing the diversity of communities and individuals.</li><li>Contributing to the Centre’s activities to collect, analyse and report on data and relevant information, and participate in research.</li><li>Maintaining competence, and where applicable, a professional licence to practice.</li><li>Supporting the Centre’s student and volunteer placement programs.</li><li>Promoting awareness of and participation in Centre activities.</li><li>Contributing to the Centre’s work by participating in meetings and committees.</li><li>Working during both regular and extended hours of operation in locations identified by the Centre.</li><li>Contributing to the Centre’s practices of hiring, orienting and training of staff.</li><li>Contributing to the Centre’s efforts to secure and maximize resources for current and new programs, services and activities.</li><li>Participating in the Centre’s efforts to enhance its capacity through staff development.</li><li>Working in a manner that supports the Centre’s Occupational Health and Safety Policies and Procedures.</li></ul>Qualifications:Education &amp; Experience:<ul><li>Bachelor’s degree or equivalent experience in data management, reporting, or statistical analysis</li><li>Quality Improvement training (Lean Six Sigma – preferred)</li><li>High proficiency in HCD-ISCIS database (strongly preferred)</li><li>Experience in healthcare quality improvement initiatives (preferred)</li><li>Supervisor experience (asset)</li></ul>Skills &amp; Competencies:<ul><li>Advanced Excel and analytical skills</li><li>Strong math, problem-solving, and time management abilities</li><li>Excellent written and verbal communication</li><li>Strong interpersonal and conflict resolution skills</li><li>Ability to work independently and manage multiple priorities</li><li>Fluency in English (essential) and French (preferred)</li></ul>

Pinecrest-Queensway Community Health Centre

HCD-ISCIS Team Lead

Company OverviewJoin our team and make a difference in the lives of children, youth, and families!&nbsp;Contact Brant makes it simple: (i) to find community information and resources, (ii) for children, youth, and families to get connected to community services.&nbsp; We support families by bringing services together for a coordinated plan of care. We are proud of our workplace culture that is committed to diversity, equity, and inclusion, as well as having a positive and supportive work environment.The Administrative Assistant provides administrative support to agency staff and programs, maximizing the potential for service delivery and administrative effectiveness.&nbsp; This includes assisting with answering phones, working within the client database to support referral processes, and supporting and ensuring accurate qualitative and quantitative data reporting to key stakeholders.&nbsp;Qualifications and SkillsQualifications:<ol><li>Post-secondary diploma in business/secretarial/administration.</li><li>A minimum of 2 years related experience, including exceptional client service and communication skills, data management skills, and understanding of related IT systems.</li><li>Proficiency in using a variety of software and database applications, having strong skills in Microsoft Office, with a high degree of proficiency in Excel; experience in EMHWare or similar client database is an asset; experience in QuickBooks and ApprovalMax is also an asset.</li></ol>Competencies:<ol><li>Judgement and Accountability:&nbsp;Learn from mistakes; weigh costs, benefits, and risks; analytical and problem-solver;&nbsp;make sound judgments; ensure follow-up and communication.</li><li>Organization and Attention to Detail:&nbsp;Time management; organize and plan ahead;&nbsp;respond to time-sensitive information;&nbsp;prioritize; multitask; display efficiency.</li><li>Integrity and Transparency: Accurate, precise, and accountable documentation and record-keeping; honesty.</li><li>Communication: Strong communication skills (written, oral, listening, and non-verbal); engage in positive, productive and proactive conversations that support teamwork and efficient operations; collaborative.</li><li>Implementation: Determine appropriate processes to accomplish tasks with sufficient attention to detail to ensure a high level of accuracy and timeliness, while upholding the highest professional and confidentiality standards. The ability to work independently and participate as a team member is essential, along with flexibility and a sense of humour.</li><li>Tech-Savviness:&nbsp;Knowledgeable, up-to-date and able to problem-solve a variety of software, database applications and technologies.</li><li>Role modelling:&nbsp;Champion principles and practices of inclusion, equity, and diversity; ability to lead by example.</li><li>Continuously learning:&nbsp;Is an active learner, identifying professional goals and personal areas for growth; applies newly acquired knowledge in service delivery.</li></ol>Conditions of Employment:<ol><li>Acceptable police Criminal Record and Judicial Matters Check; maintaining no criminal convictions for which a pardon has not been granted.</li></ol>Key Responsibilities<ol><li>Administrative Support: Process incoming and outgoing referrals as identified by service staff. Answering phone calls and documenting as required.</li><li>Data and Information Technology Assistance: &nbsp;&nbsp;Support set-up for new staff; support basic IT problem-solving; extract data from client database and other applications for timely, accurate reporting for the CEO, Board of Directors, funders and staff.</li><li>Professionalism and Confidentiality: &nbsp;Represent Contact Brant at all times by maintaining professional conduct and behaviour, and upholding agency values; adherence to all agency policies and procedures; strong communication skills with attention to detail; develop and foster effective working relationships with service providers, clients, colleagues, and community stakeholders; promote Contact Brant within the community through participation in events and committees as appropriate.</li></ol>Perks and OpportunitiesSalaried 37.5-hour work week with flexible scheduling that meets the needs of clients and the organization. &nbsp;Once the probationary period is successfully completed, options for working part-time from a home office.Other information that candidates applying for this job should know:We highly value qualified applicants who have lived experience, or are Indigenous, 2SLGBTQ+, Black or People of Colour. &nbsp;Being bilingual or multilingual is an asset.Salary: $49,216 to $52,475 annuallyStart Date: October 2025Please submit a resume as well as a cover letter by email to: <a href="mailto:careers@contactbrant.net" target="_blank">careers@contactbrant.net</a> with the subject line: Administrative Assistant.Application Deadline: Friday, October 17th, 2025, at 2:00 p.m.Only those selected for an interview will be contacted.

Contact Brant

Administrative Assistant

Build Your Skills and Gain Volunteer Experience with the B.E.S.T. Program!Are you between the ages of 15 and 30 and ready to kickstart your future? The B.E.S.T. Program (Build Empowered &amp; Skilled Tomorrow) by <a href="https://casafoundation.ca/best/" target="_blank">Casa Foundation</a> is a FREE youthdevelopment program that will empower you with the skills, mentorship, and hands-on experience you need to succeed in school, work, and life.What is the B.E.S.T. Program? The B.E.S.T. Program is designed to helpyoung Canadians build essential life and career skills, develop leadership abilities, and make a real impact in their communities. Through this program,you’ll participate in flexible learning sessions, receive professional mentorship, complete valuable volunteer placements, and expand your personal and professional networks.What You’ll Experience: Volunteer Placements: Gain 90–120 hours of real-world experience through hands-on volunteer work, aligned with your interests and career goals. (Also counts toward your 40 hours of community service for your Ontario Secondary School Diploma!) In-Person or Remote Options: Our program is designed to be flexible, with evening Zoom sessions that fit around school, work, or personal commitments. Skills Workshops: Attend engaging workshops covering a wide range of important topics, including:<ul>	<li>	Civic Engagement &amp; Community Building	</li>	<li>	Financial Literacy &amp; Budgeting	</li>	<li>	Entrepreneurship &amp; Small Business Skills	</li>	<li>	Mental Health Awareness &amp; Wellness	</li>	<li>	Ecommerce	</li>	<li>	Digital Marketing Essentials	</li>	<li>	Legal Rights for Youth, and much more!	</li></ul> Mentorship &amp; Professional Networking: Connect directly with inspiring mentors and industry professionals who will help you map out your academic and career pathways and offer real-world advice and encouragement. Cultural and Community Experiences: Participate in an exciting trip to Ottawa or Toronto to build cultural awareness, leadership skills, and community connections. Tools to Succeed: Eligible participants will receive:<ul>	<li>	A pre-loaded Presto card to help with transportation during the program.	</li>	<li>	A laptop to support your learning and volunteer work throughout the program.	</li></ul>Who Should Apply? This opportunity is open to Canadian residents aged 15 to 30 who are excited to:<ul>	<li>	Develop leadership and career-building skills	</li>	<li>	Make a positive difference in their communities.	</li>	<li>	Build meaningful professional and personal connections.	</li>	<li>	Prepare for post-secondary education, employment, or entrepreneurship.	</li></ul>Registration Information: Cohort Two &amp; Three&nbsp;– Registration is now open!Register Here:&nbsp; <a href="https://www.surveymonkey.com/r/BESTRegistration" target="_blank">https://www.surveymonkey.com/r/BESTRegistration</a>To Learn More Information:&nbsp;&nbsp;<a href="https://linktr.ee/JoinBEST" target="_blank">https://linktr.ee/JoinBEST</a>Don’t miss your chance to be part of something incredible!For more information or to express interest, please contact us at <a href="mailto:Educator@casafoundation.ca" target="_blank">Educator@casafoundation.ca</a>.

B.E.S.T Program

Build Your Skills and Gain Volunteer Experience!

Reporting to the Artistic Director and Managing Director, this is an amazing opportunity for someone who wants to learn more about producing professional theatre from the inside. Working in the main office, the successful candidate will assist in the areas of company management, marketing, development, and events. The Artistic &amp; Administrative Assistant works most closely with management, but will collaborate with all other Capitol Theatre team members. The ideal candidate will be comfortable working in a fast-paced and changing environment, working independently, and contributing in a collaborative team setting. This position requires the candidate to work primarily on site in Port Hope and have availability during regular business hours as well as some evenings and weekends.DUTIES &amp; RESPONSIBILITIESArtisticSupport Artistic Director with programming, script preparation, rights acquisition, registrations and contracting, and general communications. The person in this role will work directly with industry associations and artists on a regular basis.Company Management Support, such as:&nbsp;<ul><li>Coordinate artist travel and accommodation</li><li>Assist with preparing contracts and create CTA documentation</li><li>Organize and execute Opening Night festivities</li><li>Communicate and collaborate with local businesses</li><li>There are additional opportunities for the person in this role to observe rehearsal and tech, offer programming opinions, read plays, and shadow all artistic aspects of running a mid-size Canadian Theatre.</li></ul>AdministrationSupport Managing Director and the Patron Services Team with administrative tasks associated with marketing, development, and events.Administrative Support, such as:<ul><li>Coordinate Development activities, which includes Membership, Sponsorship, Fundraising, and other Donor events (invitations, rsvp, promotional efforts, and on-site support)</li><li>Coordinate of public fundraising, through identifying granting opportunities, keeping track of deadlines, and supporting senior management</li><li>Execute Contracts and ensure deliverables for all organization sponsors</li><li>Support Marketing &amp; Outreach initiatives, including Seasonal Mailer</li><li>Liaise with internal departments to ensure accurate calendars, schedules &amp; communications of all events; public and private&nbsp;</li><li>Support organizational documentation, policy, process, and archives</li><li>Other administrative duties as assigned.</li></ul>NECESSARY QUALIFICATIONSEducationPost-Secondary Training in Arts Management is an asset, but not required.ExperienceSome prior experience working in the non-profit sector is recommended.&nbsp;Prior experience working in an arts organization is an asset.Skills<ul><li>Detail-oriented. This position requires extensive organizational and time management skills, and attention to detail.</li><li>Entrepreneurial. The successful candidate should know how to take initiative in order to solve problems, create systems, and recommend improvements.</li><li>Service. This position is a community-facing role and requires friendly and professional conduct at all times.</li><li>Collaboration. The successful candidate must be able to work well with all team members, volunteers, and artists on-site.</li><li>Communication. This position requires strong interpersonal skills, with the ability to communicate in a fast-paced and ever-changing environment.</li><li>Technical. Strong Proficiency in Microsoft Office Suite (Excel, Word), GSuite (Cloud Computing, Google Docs), Social Media (Facebook, Twitter, Instagram) is required. Training will be provided to use our ticketing/donor software, Spektrix.</li></ul>

Capitol Theatre Heritage Foundation

ARTISTIC & ADMINISTRATIVE ASSISTANT

Direct Reports: NoneDepartment:&nbsp;OperationsReports To: Senior Director of Finance &amp; OperationsThe Executive Assistant to the Senior Director of Finance &amp; Operations (SDFO) provides advanced administrative, operational, financial, and strategic support to the SDFO. This includes managing calendars and priorities, coordinating meetings, supporting correspondence, and preparing reports, all while maintaining a high level of professionalism and employing a proactive approach, with excellent interpersonal skills. This key team member will support the SDFO and FMCIC as a whole, bringing exceptional organization and communication skills.<h2>Responsibilities</h2>Calendar &amp; Meeting Management<ul><li>Provide effective calendar and meeting management by organizing and scheduling calendars and coordinating and scheduling internal and external meetings.</li><li>Assist SDFO in preparing agendas and minutes for meetings as assigned, including but not limited to the FMF and FMCCBF Board of Directors annual meeting, and Staff meetings.</li><li>Record meeting minutes, set up meeting rooms, and arrange refreshments as needed.</li><li>Monitor and align the SDFO’s schedule with shifting ministry priorities. Serve as a gatekeeper and trusted liaison both internally and externally.</li><li>Anticipate needs and stay several steps ahead.</li></ul>Travel &amp; Expense Management<ul><li>Prepare travel arrangements, create itineraries, and coordinate all aspects of travel reservations in accordance with expense policies, including obtaining visas, booking airline tickets, arranging hotel accommodations, and coordinating ground transportation.</li><li>Gather and reconcile SDFO’s credit card, expense forms, and receipts.</li></ul>Communication<ul><li>Prepare briefing materials, agendas, reports, presentations, and correspondence for internal and external meetings to ensure clear and concise communication.&nbsp;</li><li>Maintain the Operations department webpage and keep it up to date with any changes.&nbsp;</li><li>Ensure the SDFO has the required files and information to communicate effectively.</li><li>Handle confidential information with integrity and discretion.</li></ul>Project Management<ul><li>Support special projects and strategic initiatives as directed by the&nbsp;SDFO.</li><li>Assist with project coordination, including tracking progress, managing timelines, and ensuring deadlines are met.&nbsp;</li><li>Monitor and track the progress of all projects undertaken by the Operations Department and review the status with SDFO on a weekly basis.</li><li>Function as a system admin for CRM in collaboration with the Special Project Coordinator.&nbsp;</li></ul>Other<ul><li>Handle office support functions.</li><li>Assist in managing key strategic tasks and other duties as assigned by SDFO.</li></ul><h2>Requirements</h2><ul><li>Ability to proactively identify and resolve challenges, ensuring smooth operations and supporting the operational strategic goals</li><li>Willingness to be flexible to support the needs of the priorities and tasks according to the SDFO’s evolving needs</li><li>Strong organizational skills and exceptional attention to detail</li><li>Strong copy-editing experience required</li><li>Project coordination experience required</li><li>Excellent English written and verbal communication skills</li><li>Proficient in the use of digital tools (email, spreadsheets, project management software), and the ability to quickly learn new systems</li><li>3-5 years of experience in a similar Executive Assistant role is required&nbsp;</li><li>An understanding of how churches and denominations work together to share the gospel of Jesus</li><li>Working knowledge of French is an asset&nbsp;</li><li>Able to maintain confidentiality of sensitive information and exercise discretion when handling confidential matters</li></ul>

The Free Methodist Church in Canada

Executive Assistant

Processes donations, cheques, and electronic transfers re Church transactionsManages accounting and financial reporting (e.g., payroll, tax receipts, cash flows, ledgers and reconciliations, mandated reports for Board of Trustees, Presbytery, and governments)Advises Board of Trustees and Committee Chairs on financial reporting and procedures&nbsp;Assists with office administration for Church staff, members of the congregation, and visitors (e.g., responding to telephone and email inquiries, monitoring access to the premises, organizing and maintaining Church records, assisting with office responsibilities and meeting preparation)Traite les dons, chèques et virements électroniques liés aux transactions de l’ÉgliseGère la comptabilité et les rapports financiers (ex. : paie, reçus fiscaux, flux de trésorerie, livres comptables et rapprochements, rapports requis pour le conseil des fiduciaires, le presbytère et les gouvernements)Conseille le conseil des fiduciaires et les responsables de comités sur les rapports financiers et les procéduresApporte un soutien administratif au personnel de l’Église, aux membres de la congrégation et aux visiteurs (ex. : répondre aux appels téléphoniques et aux courriels, surveiller l’accès aux lieux, organiser et tenir à jour les dossiers de l’Église, aider aux tâches de bureau et à la préparation des réunions)

98 Administrative / Clerical Support Jobs in Canada