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Philanthropy Coordinator&nbsp;Reports to: Director, Philanthropy&nbsp;Department: Philanthropy&nbsp;Location: Collingwood General &amp; Marine Hospital Foundation&nbsp;Position Type: Full-Time with benefits, working from the Foundation office in downtown Collingwood with periodic meetings and events outside of office. Occasional work from home flexibility.&nbsp;Position Summary&nbsp;The Philanthropy Coordinator is an exciting new role supporting the Foundation’s top priorities, beginning with the transformational Tomorrow’s Hospital campaign. With outstanding project management and relationship skills, the Coordinator will act as the hub for team philanthropy activities to inspire investment in our community’s future. As a vital member of a dynamic, mission‑driven team, key duties include providing administrative support to team members, ensuring adherence to processes and assisting in delivering exceptional donor experiences. Reporting to the Director, Philanthropy, the Coordinator’s support will help achieve ambitious revenue goals and elevate the Foundation’s impact. The projected start date is in March, 2026.&nbsp;Who We Are&nbsp;The Collingwood General &amp; Marine Hospital Foundation is undertaking an exciting $100+ million campaign to help build Tomorrow’s Hospital: a new, state-of-the-art facility designed to meet the growing healthcare needs of South Georgian Bay.&nbsp;With community support at the heart of our mission, we inspire individuals, families, businesses, and organizations to realize this once in a lifetime vision.&nbsp;&nbsp;This is the opportunity to join our growing team as we continue to make strides in our transformative capital campaign, in a beautiful location with talented and enthusiastic teammates.&nbsp; More information can be found at:&nbsp;<a href="https://cgmhf.com/" target="_blank">https://cgmhf.com/</a>&nbsp;<a href="https://cgmhf.com/tomorrowshospital/" target="_blank">https://cgmhf.com/tomorrowshospital/</a>&nbsp;Key Responsibilities&nbsp;Administrative &amp; Operational Support&nbsp;<ul><li>Maintain accurate donor records in the CRM database, ensuring timely updates and data integrity. </li><li>Prepare correspondence and donor materials for the Philanthropy team. </li><li>Schedule and coordinate logistics for donor meetings and calls. </li><li>Generate campaign reports, including dashboards and revenue tracking. </li><li>Provide backup support for mail processing, phone coverage and gift processing.&nbsp;</li></ul>Campaign &amp; Fundraising Support&nbsp;<ul><li>Assist in qualifying new prospects through research. </li><li>Prepare briefings, speaking notes and proposals for cultivation and solicitation meetings. </li><li>Maintain and update donor and volunteer records in the database as needed. </li><li>Assist with onboarding campaign volunteers.&nbsp;</li></ul>Donor Relations &amp; Stewardship&nbsp;<ul><li>Serve as the lead for major gift stewardship activities, ensuring adherence to stewardship matrix. </li><li>Maintain naming inventory and stewardship calendar. </li><li>Coordinate stewardship tasks such as thank-you calls and donor recognition activities. </li><li>Act as key contact and provide logistical support for campaign cultivation and donor recognition events.&nbsp;</li></ul>Qualifications &amp; Experience&nbsp;<ul><li>Post-secondary education in fundraising, communications, business administration, or related field preferred. </li><li>Minimum 2–3 years of experience in fundraising, donor relations, or administrative support. </li><li>Strong organizational skills with the ability to manage multiple priorities and deadlines. </li><li>Excellent written and verbal communication skills. </li><li>Proficiency in Microsoft Office Suite and database systems. </li><li>High level of professionalism, discretion, and attention to detail.&nbsp;</li></ul>Bonus Points For&nbsp;<ul><li>Experience in non-profit, hospital or healthcare fundraising. </li><li>Familiarity with South Georgian Bay communities. </li><li>Experience with Raiser’s Edge database. </li><li>Familiarity with Canva or other graphic design software.&nbsp;</li></ul>Core Competencies&nbsp;<ul><li>Relationship Building: Ability to foster positive relationships with donors, volunteers, and colleagues. </li><li>Project Coordination: Skilled at managing timelines and ensuring deliverables are met. </li><li>Adaptability: Comfortable working in a fast-paced environment with shifting priorities. </li><li>Team-Oriented: Collaborative approach to achieving shared goals.&nbsp;</li></ul>What We Offer&nbsp;<ul><li>Hiring range is $50,000-55,000 </li><li>Three weeks annual vacation to start </li><li>Summer hours </li><li>Defined benefit HOOPP pension plan </li><li>Comprehensive benefits program </li><li>Professional development opportunities&nbsp;</li></ul>How to Apply&nbsp;If you are interested in joining our inspiring team, please apply online by&nbsp;January 25,&nbsp;2026&nbsp;by&nbsp;submitting&nbsp;an updated copy of your resume and cover letter in PDF or Word format.&nbsp; &nbsp;<a href="https://cgmh.startdate.ca/#/career/info/public/2520?language=en" target="_blank">https://cgmh.startdate.ca/philanthropycoordinator</a>&nbsp;Due to the volume of applications, only those selected for an interview will be contacted.&nbsp;Please be advised that as&nbsp;part of the mandatory screening process CGMHF&nbsp;requires reference&nbsp;checks, verification of&nbsp;degrees&nbsp;or certifications (if applicable),&nbsp;plus a current Police Check.&nbsp; &nbsp;Collingwood General and Marine Hospital&nbsp;is committed to an inclusive, barrier-free selection process. We encourage all qualified individuals who may contribute to a diverse and inclusive workplace to apply. If contacted&nbsp;regarding&nbsp;a competition, please&nbsp;advise&nbsp;People Services of accommodation measures you may&nbsp;require&nbsp;during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.&nbsp; &nbsp;

Collingwood General & Marine Hospital Foundation

Philanthropy Coordinator

<h2>2025/2026 Food Banks Mississauga Tax Clinic Volunteer</h2><h2>Canada Revenue Agency: Community Volunteer Income Tax Program (CVITP)</h2>As a volunteer tax preparer, you will complete taxes for people with a modest income and a simple tax situation.&nbsp;Location:&nbsp; Virtual&nbsp; -&nbsp;We offer virtual tax clinics only.&nbsp;Responsibilities:&nbsp;&nbsp;<ul><li>Complete income tax returns in accordance with the Canada Revenue Agency.</li><li>Attend training sessions as needed/requested.</li><li>Verify taxpayer identity.</li><li>Keep taxpayer information confidential.</li><li>Conduct virtual sessions utilizing meeting software (Google Meet, Zoom, Microsoft Teams etc.).</li><li>Ask questions and clarify taxpayer information when necessary.</li><li>Use UFILE tax preparation software to file tax returns electronically.</li><li>Utilize the CVITP hotline for any on-the-job queries regarding particular returns.&nbsp;</li><li>Report concerns to the Tax Clinic Coordinator.</li></ul>Reports to: Tax Clinic Coordinator&nbsp;&nbsp;Length of Appointment:&nbsp; 4-6 hours a week from the end of February to the beginning of May.&nbsp;Qualifications:&nbsp;<ul><li>Possess a good understanding of the Canadian tax system, and the process of filing returns.</li><li>Be located in Canada.</li><li>Act professionally and respectfully.</li><li>Competence using computers/technology.</li><li>Accuracy and attention to detail.</li><li>Strong communication and interpersonal skills.</li><li>Empathy, patience and understanding/sensitivity to unique client needs.</li><li>Having one or more years of experience involved with tax clinics would be an asset.</li><li>Speaking an additional language is an asset (Arabic, Spanish, Urdu, Punjabi, Tamil, Polish, or other language).</li></ul>Requirements<ul><li>Must possess a Windows compatible&nbsp; laptop, and have space to download the UFILE software.&nbsp;</li><li>Provide a clean vulnerable sector check within 3 years.&nbsp;</li><li>Complete a CVITP application and required training online and choose Food Banks Mississauga as your host organization.</li></ul>Boundaries and Limitations:<ul><li>Maintain confidentiality of all information encountered in the process of completing duties.</li><li>File returns in accordance with Canada Revenue Agency guidelines.</li><li>Report any and all concerns to the Tax Clinic Coordinator.</li></ul>Time Commitment:&nbsp;<ul><li>Minimum three hours per shift (one-time or multiple shifts available) during mornings, afternoons, and/or evenings.&nbsp;</li><li>Approximately 4-6&nbsp; hours of virtual webinar training through a CVITP representative (date TBD).</li></ul>Training/Support Provided<ul><li>CVITP program training offered by Food Banks Mississauga staff.</li><li>Canada Revenue Agency asynchronous webinar training covering a variety of tax situations.</li><li>On-site helpline provided through CVITP.&nbsp;</li><li>Ongoing support provided by FBM staff.&nbsp;</li></ul>Benefits:&nbsp;<ul><li>Helping others in the community.</li><li>Personal satisfaction.</li><li>Increase your tax knowledge.</li><li>Gain new skills and improve on existing ones.</li><li>A certificate of accomplishment provided by CRA.</li><li>A letter of acknowledgment provided by Food Banks Mississauga on request.</li></ul>To apply for this role,&nbsp; please email your resume and cover letter to the Volunteer Programs Specialist, Meg Musy, at&nbsp; <a href="mailto:mmusy@foodbanksmississauga.ca" target="_blank">mmusy@foodbanksmississauga.ca</a>.&nbsp;As part of its commitment to racial justice and reconciliation, Food Banks Mississauga&nbsp; encourages candidates who are Black, Indigenous, and People of Colour to apply for this position. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Food Banks Mississauga

Tax Clinic Volunteer: Tax Preparer

About OCSA&nbsp;The Ontario Community Support Association (OCSA) is a trusted voice for Ontario’s community health and support services sector. We support our members through advocacy, education, and collaboration—strengthening community-based care across the province.&nbsp;About the Role&nbsp;OCSA is seeking a full time Membership Coordinator &nbsp;(37.5 hrs.) to be the primary point of contact for our members, vendors, and conference exhibitors. This role is central to building strong relationships, supporting engagement, and ensuring a positive member experience from onboarding through renewal.&nbsp;The Membership Coordinator manages day-to-day membership operations, supports outreach and recruitment, coordinates vendor and trade show activities, and assists with events and financial administration. If you’re highly organized, relationship-driven, and passionate about community health, this role offers an opportunity to make a meaningful impact.&nbsp;Key Responsibilities&nbsp;Member Engagement &amp; Support&nbsp;<ul><li>Serve as the primary contact for member inquiries, providing timely and professional support </li><li>Build strong relationships with member organizations and help them understand the value of OCSA membership </li><li>Support onboarding of new members, including welcome materials and orientation sessions </li><li>Track member needs and emerging issues</li></ul>Membership Administration &amp; CRM&nbsp;<ul><li>Maintain accurate membership records in the CRM, including renewals and status updates </li><li>Prepare membership reports as requested </li><li>Assist with invoicing and follow up on outstanding membership dues </li><li>Collaborate with the Communications team on member communications</li></ul>Outreach &amp; Recruitment&nbsp;<ul><li>Identify and research prospective members and stakeholder organizations </li><li>Support outreach initiatives and materials in collaboration with Communications </li><li>Track and report on outreach results and conversion rates </li><li>Follow up with leads and support re-engagement of lapsed members&nbsp;</li></ul>Events &amp; Member Communications&nbsp;<ul><li>Support planning and delivery of webinars, the annual conference, and AGM </li><li>Respond to member and stakeholder inquiries related to OCSA programs and services&nbsp;</li></ul>Vendor Program &amp; Trade Show&nbsp;<ul><li>Manage vendor applications, records, renewals, and communications </li><li>Coordinate logistics for the annual conference trade show, including exhibitor registration, booth assignments, materials, and onsite support </li><li>Serve as the primary contact for exhibitors and track key metrics and feedback </li><li>Recommend improvements to enhance the exhibitor experience&nbsp;</li></ul>Qualifications &amp; Experience&nbsp;Required&nbsp;<ul><li>Post-secondary education in communications, business administration, nonprofit management, or a related field </li><li>1–3 years’ experience in membership services, community engagement, or program coordination (nonprofit experience preferred) </li><li>Strong customer service, communication, and relationship-building skills </li><li>Excellent administrative and organizational skills </li><li>Experience using CRM systems and Microsoft Office (Word, Excel, Outlook) </li><li>Ability to manage multiple priorities independently and as part of a small team </li><li>Access to reliable transportation and the ability to commute within 3 hrs. of the Greater Toronto Area&nbsp;</li></ul>Assets&nbsp;<ul><li>Experience coordinating events, vendor programs, or trade shows </li><li>Basic financial administration experience </li><li>Familiarity with Ontario’s home and community care sector </li><li>Comfort with public speaking or small-group presentations </li><li>Flexibility to work occasional evenings or weekends for events&nbsp;</li></ul>Why Join OCSA?&nbsp;<ul><li>Meaningful work supporting Ontario’s community health sector </li><li>Collaborative and mission-driven team environment </li><li>Opportunities to contribute to province-wide impact and sector engagement </li><li>Employer paid benefits, RRSP matching program, paid personal days, paid sick leave, professional development opportunities, and paid fitness credits. &nbsp;</li></ul>Equity &amp; Accommodation&nbsp;&nbsp; OCSA is an equal opportunity employer and is committed to building an inclusive, accessible workplace. We welcome applications from all qualified candidates. Accommodations are available throughout the recruitment and selection process; please let us know if you require accommodation at any stage.&nbsp;

Ontario Community Support Association

Membership Coordinator

Administrative &amp; Donor Database Coordinator &nbsp;Position:&nbsp; &nbsp;Administrative &amp; Donor Database Coordinator&nbsp;Commitment:&nbsp;Full-Time (with flexible hours)Location:&nbsp; &nbsp;Hybrid (with in-office presence and meetings in North Halton area)About Townsend Smith Foundation&nbsp;&nbsp;The Townsend Smith Foundation is dedicated to supporting high-quality hospice palliative care in our community and is actively working to build a much-needed residential hospice for North Halton. We host several signature fundraising events each year to bring people together, raise vital funds, and strengthen awareness of our mission.&nbsp;Position Summary&nbsp;&nbsp;The Townsend Smith Foundation is seeking a highly organized and tech-savvy Administrative &amp; Donor Database Coordinator to support our growing organization. In this full-time hybrid role, the Coordinator will provide comprehensive administrative support to the Executive Director and Board of Directors, including managing calendars, preparing meeting materials, coordinating communications, and ensuring smooth day-to-day operations. &nbsp;A core responsibility of this position is managing the Foundation’s donor database. The Coordinator will oversee accurate data entry, timely gift processing, and the preparation of reports that support fundraising and stewardship activities. This role works closely with, and reports to, the Development Director to ensure smooth coordination across administrative and fundraising functions. &nbsp;The ideal candidate is detail-oriented, process-focused, and collaborative, with an interest in both organizational administration and database management. This is an excellent opportunity to contribute to a meaningful mission while building versatile skills in nonprofit operations and data systems. &nbsp;Key Responsibilities &nbsp;Administrative:&nbsp;<ul><li>Manage scheduling, correspondence, and general office communications </li><li>Organize meetings and events, prepare agendas, and record minutes </li><li>Support travel planning, expense reporting, and office supply inventory </li><li>Assist with HR-related tasks such as onboarding, record keeping, and staff communications </li><li>Maintain confidential files and ensure adherence to organizational policies </li><li>Other tasks as assigned &nbsp;</li></ul>Donor Database Management:&nbsp;&nbsp;<ul><li>Input, update, and maintain accurate donor and organizational records in database </li><li>Process donations and prepare acknowledgment and tax receipts </li><li>Generate regular and custom reports for internal and external use </li><li>Monitor data integrity and perform routine audits for accuracy </li><li>Troubleshoot database issues and collaborate on process improvements </li><li>Ensure compliance with data privacy regulations and internal standards &nbsp;</li></ul>Qualifications&nbsp;&nbsp;<ul><li>Exceptional organizational and time-management abilities </li><li>Strong written and verbal communication skills </li><li>Preference will be given to candidates with DonorPerfect experience; however, applicants with strong technical skills and CRM experience are also encouraged to apply. </li><li>Strong technical aptitude and the ability to learn new software systems quickly. </li><li>Proficiency with Microsoft 365, including Word, Excel, PowerPoint, Outlook &amp; SharePoint </li><li>Demonstrated ability to handle confidential information with discretion. </li><li>Comfortable working independently and within a small, collaborative team </li><li>Nonprofit or healthcare experience is an asset, though not required. </li><li>Valid Drivers license and access to a reliable vehicle. </li><li>Commitment to the mission and values of the Townsend Smith Foundation &nbsp;</li></ul>Compensation&nbsp;&nbsp;•&nbsp;This is a full-time position. Compensation will be commensurate with experience. Salary range $50,700 – $58,500 annually. &nbsp;How to Apply&nbsp;&nbsp;Please send a brief cover letter and your resume to <a href="mailto:admin@townsend-smith.ca" target="_blank">admin@townsend-smith.ca</a> with the subject line “Administrative &amp; Donor Database Coordinator Application.” Applications will be reviewed on a rolling basis.The Townsend Smith Foundation is committed to diversity, equity, and inclusion, and welcomes applications from all qualified individuals.

Townsend Smith Foundation

Administrative and Donor Database Coordinator

POSITION SUMMARYRonald McDonald House Southwestern Ontario (RMH-SWO) is seeking an exceptional System Analyst, Fundraising and Operations Database, to lead the optimization of our fundraising infrastructure during a transformational period. As we execute a historic $40 million capital campaign to double our capacity and expand operations, this role will be instrumental in ensuring best-in-class fundraising operations, data integrity, and donor experiences.Reporting to the Vice President, Philanthropy &amp; Community Relations, this position requires a strategic systems thinker who combines technical database expertise with a deep understanding of fundraising operations. The successful candidate will serve as the organizational expert in Blackbaud Raiser's Edge NXT, driving process innovation, enhancing collaboration between fundraising and finance teams, and leveraging technology to elevate every aspect of the donor journey.To ensure fair and equitable pay at RMHC-SWO, placement on the salary range will be based on your years of experience, skills and qualifications relevant to the Director, Programs and Mission Impact. Hiring salary range: $60,000 to $70,000. RMHC-SWO offers a 4-day workweek schedule for the employees.KEY RESPONSIBILITIESBlackbaud Raiser's Edge NXT Administration &amp; Optimization<ul><li>Serve as the organizational expert and primary administrator for Blackbaud Raiser's Edge NXT, ensuring optimal system performance, data integrity, and functionality.</li><li>Design, implement, and refine database architecture, coding structures, and workflows that support sophisticated fundraising operations and reporting requirements.</li><li>Develop and maintain comprehensive database documentation, including data dictionaries, process flows, and standard operating procedures.</li><li>Lead system upgrades, integrations, and implementations of new Blackbaud modules to enhance fundraising capabilities.</li><li>Create and manage custom queries, reports, dashboards, and data visualizations that provide actionable insights for fundraising strategy.</li><li>Establish and enforce data governance standards, ensuring consistent, accurate, and compliant data management practices.</li><li>Provide technical leadership on database-related decisions, serving as the liaison between fundraising, finance, IT, and external vendors.</li></ul>Gift Processing &amp; Revenue Operations<ul><li>Oversee all aspects of gift processing, ensuring accuracy, timeliness, and compliance with Canada Revenue Agency (CRA) guidelines and organizational policies.</li><li>Design and implement best-practice workflows for processing all gift types including cash, credit card, stock transfers, in-kind donations, planned gifts, pledges, and recurring donations.</li><li>Ensure accurate and timely issuance of CRA-compliant official donation receipts, including split receipting, fair market value assessments, and advantage calculations.</li><li>Establish quality control protocols and audit procedures to maintain data accuracy and identify discrepancies.</li><li>Manage month-end, quarter-end, and year-end gift processing and reconciliation procedures.</li><li>Coordinate seamlessly with Finance and Corporate Services teams to ensure gift revenue is accurately recorded and reconciled across all systems.</li><li>Monitor gift processing metrics and develop strategies to improve efficiency and donor experience.</li></ul>Fundraising Operations &amp; Process Excellence<ul><li>Lead process improvement initiatives across the Development department, identifying inefficiencies, developing solutions, and implementing change management strategies.</li><li>Design and optimize donor stewardship workflows, acknowledgment processes, and communication touchpoints to enhance donor retention and engagement.</li><li>Develop and maintain campaign tracking systems, moves management protocols, and portfolio management tools.</li><li>Create and manage project tracking systems for campaign initiatives, events, and major gift solicitations</li><li>Establish metrics and key performance indicators (KPIs) to measure fundraising effectiveness and operational efficiency.</li><li>Conduct regular data audits and cleanup initiatives to maintain database health and optimize system performance.</li><li>Support the development team with data segmentation, prospect research, donor analytics, and predictive modelling.</li></ul>Cross-Functional Collaboration &amp; Integration<ul><li>Serve as the primary liaison between Development and Finance/Corporate Services, fostering seamless.collaboration and ensuring alignment of systems, processes, and reporting.</li><li>Lead regular reconciliation meetings with Finance to ensure that gift revenue, receivables, and donor records are accurate and synchronized.</li><li>Collaborate with Finance to streamline accounts receivable processes, pledge tracking, and revenue recognition.</li><li>Partner with Marketing and Communications to ensure consistent donor data flows across all platforms and touchpoints.</li><li>Work with program staff to track and report on restricted fund utilization and grant compliance.</li><li>Facilitate communication between internal stakeholders and external technology vendors, consultants, and partners.</li></ul>Reporting, Analytics &amp; Strategic Insights<ul><li>Design and deliver comprehensive fundraising reports, dashboards, and analytics for leadership, board members, and campaign volunteers.</li><li>Develop custom reports that track campaign progress, donor retention, gift officer performance, and revenue trends.</li><li>Create data visualizations and presentations that communicate complex information clearly and compellingly.</li><li>Provide analytical insights that inform fundraising strategy, donor segmentation, and resource allocation.</li><li>Lead the annual planning and budgeting process for Development operations, ensuring alignment with organizational goals and Finance timelines.</li><li>Conduct prospect identification projects and wealth screening initiatives to support major gift fundraising.</li><li>Analyze donor behaviour, giving patterns, and engagement metrics to optimize cultivation and solicitation strategies.</li></ul>Diversity, Equity, and Inclusion:<ul><li>Embed DEI principles into all aspects of operations and programming, fostering an inclusive and equitable environment.</li><li>Champion diversity, equity, and inclusion initiatives in all mission-focused activities of RMH SWO.</li></ul>QUALIFICATIONS/ KNOWLEDGE REQUIRED<ul><li>Master's degree in Library and Information Science, Information Technology, Data Analytics, or related field strongly preferred.</li><li>Bachelor's degree in a relevant field required.</li><li>Blackbaud Raiser's Edge NXT Certification strongly preferred or commitment to obtain within first year.</li><li>Project Management Professional (PMP) designation or equivalent is an asset</li><li>Certified Fundraising Executive (CFRE) or willingness to pursue is an asset.</li></ul>Experience &amp; Technical Expertise<ul><li>Minimum 5 years of hands-on experience administering Blackbaud Raiser's Edge NXT or similar fundraising CRM platforms.</li><li>Demonstrated expertise in database architecture, data governance, and systems optimization.</li><li>Proven track record managing gift processing operations and ensuring CRA compliance in a Canadian charitable environment.</li><li>Experience with comprehensive campaign environments and complex fundraising operations.</li><li>Strong understanding of nonprofit fundraising practices, donor relations, and development operations.</li><li>Experience with data integration tools (e.g., Omatic), business intelligence platforms (e.g., Power BI), and reporting tools.</li><li>Advanced proficiency in Microsoft Excel, including pivot tables, advanced formulas, and data analysis.</li><li>Experience with Blackbaud modules such as Financial Edge NXT, Merchant Services, email marketing platforms is an asset.</li><li>Familiarity with project management methodologies and tools (Microsoft Planner, Asana, Smartsheet, etc.)</li></ul>Core Competencies<ul><li>Systems Thinking:&nbsp;Ability to understand how interconnected systems work and to design, troubleshoot, and optimize complex processes.</li><li>Analytical Excellence:&nbsp;Strong quantitative and analytical skills with the ability to extract insights from complex datasets.</li><li>Attention to Detail:&nbsp;Exceptional accuracy and thoroughness in data management, gift processing, and reporting.</li><li>Process Improvement:&nbsp;Proven ability to identify inefficiencies, develop solutions, and implement lasting improvements.</li><li>Technical Aptitude:&nbsp;Quick learner who adapts readily to new technologies and can translate technical concepts for non-technical audiences.</li><li>Collaboration &amp; Communication:&nbsp;Excellent interpersonal skills with the ability to build strong relationships across departments and with external stakeholders.</li><li>Problem-Solving:&nbsp;Resourceful and solution-oriented approach to challenges, with the ability to troubleshoot and resolve issues independently.</li><li>Organizational Skills:&nbsp;Superior ability to manage multiple priorities, meet deadlines, and maintain composure in a fast-paced environment.</li><li>Donor-Centric Mindset:&nbsp;Understanding of how operational excellence directly impacts donor experience and retention.</li><li>Integrity &amp; Confidentiality: Impeccable ethics and discretion in handling sensitive donor and financial information.</li></ul>Hours of Work&nbsp;<ul><li>Monday to Thursday 8:00 am – 4:30 pm.</li></ul>WORKING CONDITIONS:RMH SWO is a safety net for families and strives to help alleviate the isolation and stress families feel when they have an ill or injured child. All staff must display care and compassion, possess emotional maturity and discretion, and respect the dignity and rights of guests, volunteers, and other staff members. Keeping confidentiality is of the utmost importance.Travel:&nbsp;The ability to travel regionally may be required.&nbsp;RMHC is a family-centred brand and deeply values the lives of its employees inside and outside of RMH programs. We offer a competitive salary, benefits, and vacation package. RMH SWO is committed to principles of anti-oppression and employment equity. We strongly encourage members of Indigenous, ethno-racial, LGBTQ+, Francophone, immigrant, refugee, differently abled, and other equity-seeking groups to apply and self-identify. If accommodation is required during the hiring process, please inform the hiring manager or committee once selected for an interview. We thank all interested applicants, but only those selected for an interview will be contacted.

Ronald McDonald House Southwestern Ontario

System Analyst, Fundraising & Operations Database

Job Title: Communications CoordinatorLocation: Ottawa, Ontario (Hybrid Work Arrangement)Position Type: Full-Time, PermanentReports To: Sr Manager, Marketing and BrandJob Vacancy Status: Existing VacancySupervisory: NoPosting Date: January 08, 2026About the Rideau Hall FoundationThe Rideau Hall Foundation (RHF) is an independent and non-partisan charitable organization established to amplify the impact of the office of the Governor General as a central institution of Canadian democracy, and to better serve Canadians through a range of initiatives linked to learning, leadership, giving and innovation.By working in partnership across all sectors, the RHF celebrates excellence while creating opportunities and connecting communities, all towards the shared purpose of a better Canada.For more information about the RHF, please visit: <a href="https://www.rhf-frh.ca/" target="_blank">https://www.rhf-frh.ca/</a>About the RoleWe are seeking a collaborative and detail-oriented professional to join our team as the Communications Coordinator. This role supports RHF’s marketing and brand efforts by helping to execute integrated campaigns, develop engaging content, and maintain RHF’s digital presence. Reporting to the Senior Manager, Marketing and Brand, the Communications Coordinator plays a key role in advancing RHF’s visibility through effective coordination and content creation.Key Responsibilities<ul><li>Support the rollout of multi-channel campaigns for RHF programs and initiatives.</li><li>Coordinate timelines, deliverables, and approvals for campaign assets.</li><li>Assist in the execution of marketing and brand strategies aligned with RHF’s priorities.</li><li>Maintain RHF’s content calendar to support consistent and strategic communications.</li><li>Draft and edit content for web, social media, email newsletters, and print materials.</li><li>Monitor and report on digital metrics (e.g., social media engagement, website traffic).</li><li>Support the scheduling and publishing of content across digital channels.</li><li>Act as a resource for internal teams on brand guidelines and templates.</li><li>Liaise with vendors, freelancers, and partners to support marketing deliverables.</li><li>Maintain organized records of marketing assets, approvals, and performance reports.</li><li>Review, reconcile, and process credit card transactions and vendor invoices as required, ensuring accuracy, timeliness, and compliance with organizational policies and budgetary guidelines.</li></ul>Qualifications &amp; Experience<ul><li>A relevant diploma or a combination of relevant training, education and experience.</li><li>A minimum of 2 years of experience in a communications or marketing role.</li><li>Experience with and/or knowledge of Indigenous cultures within Canada an asset.</li><li>Experience working in or with the non-profit or charitable sector is considered an asset.</li></ul>Core Competencies &amp; Skills<ul><li>Bilingualism in French and English required, knowledge of Indigenous languages an asset.</li><li>Demonstrated flexibility and resourcefulness in managing competing priorities and deadlines.</li><li>Strong interpersonal skills with the ability to engage professionally with internal teams, external partners, and diverse audiences.</li><li>Foundational knowledge of social media platforms (e.g., LinkedIn, X, Instagram) and digital marketing principles.</li><li>Ability to create, adapt, and schedule social media content, including basic graphic design using tools such as Canva or Adobe Express.</li><li>Strong organizational skills and attention to detail, with the ability to manage multiple tasks in a fast-paced environment.</li><li>Commitment to equity, diversity, and inclusion in communications and workplace culture.</li><li>Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.</li><li>Familiarity with website content management systems and email marketing platforms an asset.</li></ul>Compensation &amp; Benefits<ul><li>Competitive Salary: Hiring range of $56,500 - $61,000 depending on experience and qualifications.</li><li>Comprehensive Benefits: Day-one access to extended health and dental coverage to support you and your family’s well-being.</li><li>RSP Matching: Immediate enrollment in our employer-matched Retirement Saving Program.</li><li>Employee Assistance Program: 24/7 confidential support via TELUS Health for you and your family.</li><li>Generous Vacation: Start with 15 vacation days per year, accruing from day one. Earn an extra 5 days every 3 years, up to a maximum of 30 days annually.</li></ul>Application Process<ul><li>Apply through the Rideau Hall Foundation's career portal by January 21, 2026. Candidates must successfully pass all required security clearances.</li></ul>The Rideau Hall Foundation is an equal opportunity employer. We strongly encourage applications from all qualified candidates, including those who are Indigenous, Black, racialized, LGBTQ2S+, women, persons with disabilities, members of visible minorities and other equity-seeking groups. We seek to build a workforce that reflects the communities we serve.&nbsp;The Rideau Hall Foundation will provide accommodations upon request during the recruitment, selection and assessment process for candidates with a disability.We thank all candidates for their interest; however, only those selected for an interview will be contacted.------------------------------------------------------------------------------------Titre du poste: Coordonnateur ou coordonnatrice des communicationsLieu: Ottawa, Ontario (possibilité de travail en mode hybride)Type de poste: Temps plein, permanentSupérieur.e immédiat.e: Gestionnaire principale du marketing et de la marqueVacance du poste: Poste vacantSupervision: NonDate d’affichage: 08 janvier 2026À propos de la Fondation Rideau HallLa Fondation Rideau Hall (FRH) est un organisme caritatif indépendant et apolitique qui a pour but d’optimiser l’influence du Bureau du gouverneur général à titre d’institution clé de la démocratie canadienne et de mieux servir les Canadiens et Canadiennes par l’intermédiaire d’initiatives axées sur l’apprentissage, le leadership, le don et l’innovation.Animée d’un esprit de collaboration entre tous les secteurs, la FRH célèbre l’excellence tout en ouvrant des horizons et en unissant les collectivités dans le but commun de bâtir un Canada meilleur.Pour en savoir davantage sur la FRH, veuillez visiter&nbsp;: <a href="https://www.rhf-frh.ca/fr" target="_blank">https: //www.rhf-frh.ca/fr/.</a>RôleNous recherchons une personne professionnelle, minutieuse et dotée d’un bon esprit de collaboration pour rejoindre notre équipe en tant que coordonnateur ou coordonnatrice des communications. Dans ce rôle, le ou la titulaire collabore au marketing et à la promotion de la marque de la FRH, ce qui implique d’exécuter des campagnes intégrées, de produire du contenu attrayant et de maintenir la présence numérique de la Fondation. Relevant de la gestionnaire principale du marketing et de la marque, le coordonnateur ou la coordonnatrice des communications assume un rôle essentiel dans la promotion de la visibilité de la FRH par la création de contenu et sa coordination efficace.Principales responsabilités<ul><li>Appuyer le déploiement de campagnes multimodales de promotion des programmes et initiatives de la&nbsp;FRH.</li><li>Coordonner les échéanciers, les livrables et les approbations concernant divers éléments de campagne.</li><li>Participer à l’exécution de stratégies de marketing et de promotion de la marque alignées sur les priorités de la&nbsp;FRH.</li><li>Tenir à jour le calendrier du contenu associé à la FRH de façon à garantir des communications uniformes et stratégiques.</li><li>Écrire et corriger du contenu pour le Web, les médias sociaux, les infolettres et l’imprimé.</li><li>Suivre les statistiques numériques (engagement à l’égard des médias sociaux, trafic sur le site&nbsp;Web) et produire des rapports à ce sujet.</li><li>Appuyer la programmation et la publication de contenu dans les canaux numériques.</li><li>Agir comme personne-ressource pour les équipes internes à propos des lignes directrices et des modèles concernant la marque.</li><li>Entrer en liaison avec les vendeurs, les pigistes et les partenaires pour appuyer la production des livrables de marketing.</li><li>Tenir des registres organisés des actifs, des approbations et des rapports sur le rendement liés au marketing.</li><li>Examiner, rapprocher et traiter les transactions par carte de crédit et les factures des vendeurs tel qu’exigé, pour garantir leur exactitude, leur actualité, et leur conformité avec les politiques et les lignes directrices budgétaires de l’organisation.</li></ul>Qualification et expérience<ul><li>Diplôme pertinent ou une combinaison de formations, d’études et d’expérience pertinentes.</li><li>Minimum de 2&nbsp;ans d’expérience dans un rôle lié aux communications ou au marketing.</li><li>Connaissance des cultures autochtones au Canada ou expérience de travail connexe (un atout).</li><li>Expérience de travail associée au secteur sans but lucratif ou caritatif (un atout).</li></ul>Aptitudes et compétences essentielles<ul><li>Bilinguisme français-anglais requis; connaissance de langues autochtones (un atout).</li><li>Souplesse et débrouillardise avérées dans la gestion de priorités et d’échéances concurrentes.</li><li>Excellent entregent et aptitude à travailler professionnellement avec des équipes internes, des partenaires externes et divers publics.</li><li>Connaissance de base des plateformes de médias sociaux (p.&nbsp;ex. LinkedIn, X, Instagram) et des principes du marketing numérique.</li><li>Aptitude à créer, adapter et programmer du contenu pour les médias sociaux, y compris de l’infographie élémentaire, au moyen d’outils comme Canva ou Adobe Express.</li><li>Excellent sens de l’organisation et souci du détail, ainsi qu’aptitude à gérer de multiples tâches à un rythme enlevé.</li><li>Engagement démontré à l’égard de l’équité, de la diversité et de l’inclusion dans les communications et la culture du milieu de travail.</li><li>Maîtrise des applications de la suite Office de Microsoft, notamment Word, Excel, Outlook et PowerPoint.</li><li>Familiarité avec les systèmes de gestion du contenu des sites&nbsp;Web et des plateformes de marketing par courriel (un atout).</li></ul>Rémunération et avantages sociaux<ul><li>Salaire concurrentiel: Fourchette à l’embauche de 56&nbsp;500&nbsp;$ à 61&nbsp;000&nbsp;$ selon l’expérience et les compétences.</li><li>Large gamme d’avantages sociaux: Accès immédiat à une couverture étendue d’assurance-maladie et d’assurance dentaire pour soi et sa famille.</li><li>Régime d’épargne-retraite à cotisations partagées: Inscription immédiate à notre régime d’épargne-retraite avec cotisations correspondantes de l’employeur.</li><li>Programme d’aide aux employés: Soutien confidentiel en tout temps via TELUS Santé, pour soi et sa famille.</li><li>Congés annuels généreux: Offre de 15&nbsp;jours de congés annuels accumulés dès l’entrée en poste, puis de 5&nbsp;jours supplémentaires tous les 3&nbsp;ans jusqu’à un maximum de 30&nbsp;jours par an.</li></ul>Processus de candidature<ul><li>Postulez via le portail des emplois de la Fondation Rideau Hall d’ici le 21 janvier&nbsp;2026. Les candidat.e.s doivent obtenir toutes les autorisations de sécurité requises.</li></ul>La Fondation Rideau Hall est un employeur qui souscrit au principe d’égalité des chances. Nous encourageons fortement toute personne qualifiée à postuler, y compris les personnes autochtones, noires et racialisées, les membres de la communauté&nbsp;LGBTQ2S+, les femmes, les personnes en situation de handicap, les personnes faisant partie d’une minorité visible et les membres d’autres groupes en quête d’équité. Nous cherchons à bâtir une équipe qui reflète les communautés que nous servons.&nbsp;Des mesures d’adaptation seront offertes aux personnes en situation de handicap qui en font la demande, à toutes les étapes du processus de recrutement, de sélection ou d’évaluation.Nous vous remercions de votre intérêt; notez toutefois que seules les personnes retenues pour une entrevue seront jointes.

Rideau Hall Foundation

Communications Coordinator | Coordonnateur ou coordonnatrice des communications

The Central District of The Alliance Canada has an immediate need for a full-time role of&nbsp;Church Development &amp; Clerical Support Administrator. This role reports to the Assistant District Superintendent (ADS) providing administrative assistance with church governance and development projects. Additionally, this role is responsible for providing limited clerical support to other departments.The Central District is one of six districts across Canada that make up the Christian church denomination of The Alliance Canada. The mandate of the Central District Office is to provide oversight of our district churches and pastoral leaders, and to support and resource them in the areas of development, governance, global missions, and local church planting.&nbsp;&nbsp;<h2>RESPONSIBILITIES:</h2><h4>Church Development</h4><ul><li>Guide emerging church teams through governance processes for becoming either developing or organized churches</li><li>Assist churches with compiling their charitable application for submission to CRA </li><li>Liaise between churches and the District’s Bylaw Committee for the review of church bylaws </li><li>Work alongside the ADS to develop practical resources to equip and train church boards.</li><li>Coordinate the PEAK program (church development coaching program), assisting with scheduling, tracking, and record keeping.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li></ul><h4>Church Records&nbsp;</h4><ul><li>Make updates to church information in Rock RMS and Planning Centre Online</li><li>Collection and filing of church annual reports and insurance policies. </li><li>Reviewing insurance policies against the District’s Insurance Requirements Policy to ensure churches have required types of coverage</li><li>Filing of church documentation, both hardcopy and electronic formats.</li></ul><h4>Clerical Support</h4><ul><li>Assisting the Finance department with issuing of tax receipts, scanning and filing of invoices, and data entry.</li><li>Provide clerical support to other department directors when needed.</li><li>Administer the Legacy Fund program, including tracking applications and committee decisions in Monday.com, and sending out funding responses to applicants.</li><li>Overseeing the purchase and stocking of kitchenette supplies.</li><li>Coordinate meeting lunches when needed including ordering, set up and clean up </li><li>Participate on a quarterly basis as a member of the National District Support Team, meeting online with administrative personnel from other districts to share best practices and resources.</li></ul><h2>QUALIFICATIONS:</h2><ul><li>Bachelors or diploma in business administration, office administration or related field</li><li>Certificate in non-profit management/administration, or understanding of charitable governance a definite asset.</li><li>Understanding The Alliance Canada (or similar denominational) governance structure is a definite asset.</li><li>Administratively strong with demonstrated organizational and critical thinking skills.</li><li>Aptitude for developing and maintaining systems.</li><li>A friendly and professional demeanor.</li><li>A conscientious and collaborative team player with a proactive approach to service.</li><li>The ability to prioritize and execute a variety of competing tasks while remaining calm and collected.</li><li>The ability to maintain a high degree of confidentiality and discretion.</li><li>Ability to navigate and utilize various software, databases and online platforms such as: Google Workspace, Planning Centre Online, Monday.com, Adobe Acrobat Pro, and Microsoft and Mac applications.</li></ul><h2>EMPLOYMENT TERMS:</h2><ul><li>$52,000 - $56,000 starting annual wage, based on experience, skills and knowledge.</li><li>This position works 37.5 hours per week, Monday through Friday, in our office in Burlington.</li><li>Flexible work schedule (e.g. 8:00am - 4:00pm; 8:30am - 4:30pm; or 9:00am - 5:00pm). </li><li>Generous vacation policy that starts at 3 weeks per year.</li><li>Participation in a defined contribution pension plan.</li><li>Extended health and dental benefits and insurance plan.</li></ul><h2>APPLICATION PROCESS:</h2>Interested parties should submit a resume and a cover letter which outlines your interest in the role and why you feel your skills and experience make you a great candidate, to the attention of Carrie McFarland, Director of Human Resources at&nbsp; <a href="mailto:resumes@centraldistrict.ca" target="_blank">resumes@centraldistrict.ca</a>.&nbsp;Only those candidates selected for an interview will be contacted. The Central District provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation.Applications will be reviewed upon receipt and the posting will remain open until the position is filled.

Central District of The Alliance Canada

Central Canadian District of Christian & Missionary Alliance

Church Development & Clerical Support Administrator

Employment Type:&nbsp;Full-Time, Contract Position Status:&nbsp;New Position Work Hours:&nbsp;35 hours per week Salary:&nbsp;$50,363 annually (Level 4), plus comprehensive benefits Contract Duration:&nbsp;February 2, 2026 to March 31, 2027 Location:&nbsp;2425 Eglinton Avenue East, Suite 303, Scarborough, ON M1K 5G8 Internal Application Deadline:&nbsp;Monday, January 19, 2026External Application Deadline:&nbsp;Wednesday, January 21, 2026JOIN OUR TEAM YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations. The Retention Administrator provides essential client, administrative and technical support as part of the team, ensuring accurate and timely tracking of employment outcomes and compliance with funder requirements. The Retention Administrator plays a supportive role in sustaining post-employment engagement by maintaining consistent client communication, flagging support needs, and contributing to outcome achievement through education and documentation support. ABOUT YWCA TORONTO – YWCA EMPLOYMENT CENTRE (2425 Eglinton Avenue East)&nbsp; YWCA Toronto Employment Centre at 2425 Eglinton Avenue East, is a customer-focused program model for job seekers and employers, with focus on women, young women and gender-diverse people. This program is also open to men. The YWCA Toronto Employment Centre is part of the Integrated Employment Services (IES) in Toronto under WCG International Consultants Ltd. as the Service System Manager, funded by the Ministry of Labour, Immigration, Training and Skills Development through their Employment Ontario Division (EO). We act as a one-stop service for all jobseekers and employers. We use our resources to support all job seekers, especially those more distantly removed from the workforce, to reach their goals. KEY RESPONSIBILITIES<ul><li>Manages a caseload of clients post job start and monitors their progress towards one year of sustained employment, aligning with funder’s Key Performance Indicators (KPIs).</li><li>Maintains ongoing client communication through phone, email, video calls, and text, ensuring timely follow-ups as per funder guidelines.</li><li>Conducts monitoring/retention verification at 1, 3, 6, and 12-month intervals using various communication methods (email, fax, phone, employer site visits).</li><li>Collects and uploads in WCG’s Customer Relationship Management System (CRM) FutureFit AI (FFAI) proof of employment documentation to support outcomes and Performance-based funding (PBF) claims.</li><li>Assesses client needs and collaborates with the Manager and the Employment Consultants to provide appropriate resources and referrals.</li><li>Completes assigned monitoring caseloads effectively, demonstrating strong organizational, time management, and attention-to-detail skills.</li><li>Organizes employer Broker Incentive Agreement (BIA) payment requests once all required documents are verified.</li><li>Ensures accurate record-keeping and provides proactive retention support to enhance client outcomes and facilitate Performance-based Funding (PBF).</li><li>Stays current on local labour market trends, community resources, government employment programs, and best practices in job search and career development.</li><li>Guides clients in using digital tools and online resources to support job retention and workplace success.</li><li>Targets: Contacts and monitors 320 clients per month (16-20 clients/day)</li><li>Represents YWCA Toronto at internal and external events, including job fairs, employer sessions, and community networking activities.</li></ul>QUALIFICATIONS<ul><li>Undergraduate degree in Human Resources, Career Counselling, Marketing &amp; Sales, Business Administration or any other relevant field. (Cases for Equivalency will be considered);</li><li>Minimum 2 years of experience in administrative support, data entry, or client service within a fast-paced, professional environment.</li><li>Experience working in employment services or familiarity with Employment Ontario programs</li><li>Proficiency in digital tools, including Microsoft Office Suite, Adobe Acrobat, DocuSign, and client data systems (e.g., CRM).</li><li>Strong organizational and time management skills with the ability to handle multiple priorities and meet deadlines.</li><li>Excellent verbal and written communication skills and attention to detail.</li><li>Ability to follow established processes, maintain accurate records, and ensure data integrity.</li><li>Demonstrates professionalism, and respect for confidentiality.</li><li>Flexibility to work occasional evenings or weekends based on program needs.</li><li>Able to work independently, take initiative, and adapt to shifting priorities</li><li>Commitment to inclusive, client-focused service in a diverse workplace</li></ul>NB:&nbsp; This is a 35 hours per week position; flexible hours required based on the availability of employers and employees; some work on evenings and weekends may be required. WHAT WE OFFER:<ul><li>Comprehensive Medical, Vision, and Dental Coverage</li><li>Life Insurance and Long-Term Disability Benefit</li><li>Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%</li><li>Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days</li><li>Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development</li></ul>Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is not secondable.&nbsp; Posting Date: January 8, 2026

YWCA Toronto

Retention Administrator - YWCA Employment Centre (2425 Eglinton Avenue East)

<h2>If you are an administrative wizard and get things DONE kind of person, keep scrolling or <a href="https://thereconsulting.ca/project-mobilizer-talent-2026/" target="_blank">check out our digital job posting here</a>.</h2>Are you a curious, highly organized badass who brings both rigor and care to their work? Do you want to be part of values-driven management consulting and want to push your edges in the service of incredible clients with deep impact? Then we are for you! We're looking a Project Mobilizer to join our team.<h3>The Role</h3>A Project Mobilizer is an important part of the There Consulting team. This role reports directly to the Director of Operations and plays an essential, supportive administrative role in projects, producing high quality work. Project Mobilizers have the right mix of qualities, skill and experience to help us deliver exceptional results for our clients.<h3>First things first</h3>THIS IS A FULL-TIME PERMANENT ROLE:32 hours per week$45,000- $55,000 annuallyANTICIPATED START DATE:As soon as possibleWE OFFER:<ul><li>An opportunity to work with a principled, impact-driven firm recognized for integrity and excellence.</li><li>A team that punches above its weight — creative, curious, and grounded in purpose.</li><li>A supportive environment that supports people to grow and values laughter, learning, and bringing your whole self to work.</li><li>Competitive salary and benefits, including generous vacation, medical and dental coverage, and a Health Spending Account.</li></ul><h3>We are There</h3>We are a Black-owned, women-led, values-driven management consulting firm that prioritizes working with small- to medium-sized not-for-profit organizations, foundations and NGOs that are committed to creating a better world. Our consultants work domestically and internationally with clients who are changemakers doing critical work in social, gender and environmental justice; violence against women; HIV/AIDS; 2SLGBTQIA+ rights; community-based health; housing; youth employment; mental health; newcomer and settlement; prisoner justice and addictions services.&nbsp;We also work with and support the development of a range of coalitions, coordinating committees, networks, and consortiums. We currently operate both in-person and virtually with team members and associates in various cities.<h3>What is a Project Mobilizer?</h3>An eager, curious, organized and initiative-taking individual who is inspired by the work of values-driven, not-for-profit organizations doing transformative work. You bring a range of administrative and productivity skills and tools that will contribute to the overall success of the team. You are excited to stretch and learn in an agile and iterative environment, providing support to multiple projects across several sectors. Like us, you value integrity, ingenuity, humility and accountability in all aspects of how you work and can demonstrate and celebrate these accordingly.Project Mobilizers are responsible for providing general support to all assigned projects, working autonomously and collaboratively on a wide variety of tasks and deliverables. You will work directly with the Co-CEOs, Director of Operations, Associate Consultants and Core Team to intimately support the work of various not-for-profit organizations locally, nationally and internationally. There will never be a dull moment, and your detail-oriented drive to deliver and find administrative efficiencies will be highly valued.Generally, as a Project Mobilizer, you will work with us to:<ul><li>Complete a wide variety of administrative project related tasks that facilitate project delivery.</li><li>Assist with the coordination of all projects, supporting project meetings and task mobilization.</li><li>Mobilize elements of the project through meeting scheduling and direct engagement with project rights and interest holders.</li><li>Support technological aspects of projects including, but not limited to, virtual meetings, whiteboarding and other web-based productivity tools.</li></ul><h3>What we are looking for</h3>We expect Project Mobilizers to be able to demonstrate their:<ul><li>Strong administrative and organizing abilities.</li><li>Problem-solving and prioritization skills.</li><li>Curiosity and attention to detail.</li><li>Exceptional writing, editing and presentation skills.</li><li>Technological prowess with software and systems like Google Workspace and its suite of applications, Kumospace and other virtual meeting platforms, project management systems like ClickUp, and whiteboarding tools like Miro, along with other SaaS and productivity tools.</li><li>Integrity and commitment to an intersectional feminist, anti-racist, anti-oppressive ethos.</li><li>Warmth, empathy and care for others.</li><li>Strong, independent work ethic and ability to meet timelines and deadlines.</li><li>Surge capacity to supportively stretch when needed.</li><li>Fast thinking and ability to juggle multiple projects and competing deadlines with ease.</li></ul><h3>Let's break down the role</h3>Project Work and Coordination (70%)<ul><li>Supporting the delivery of virtual meetings, focus groups and engagements, taking detailed notes and tracking action items.</li><li>Scheduling appointments and project-related meetings, using scheduling software such as Koalender and Google Calendar, coordinating with the Co-CEOs, Director of Operations, Associate Consultants and external partners.</li><li>Understanding and prioritizing workflows and multiple project requirements.</li><li>Managing and tracking data collection and rights and interest holders engagement processes while ensuring a seamless client experience.</li><li>Following up on project scheduling and working closely with Project Leads.</li><li>Regular communication with clients and other external rights and interest holders.</li><li>Gathering information and analyzing project information.</li><li>Supporting report template preparation, proofreading, formatting and the logistics of documents.</li><li>Developing presentation decks, agendas and other project related materials.</li><li>Providing other forms of surge capacity where needed.</li></ul>Administrative Duties (30%)<ul><li>Scheduling/organizing the administrative logistics of project-related meetings and events (travel, booking rooms, room set up and materials, handling technology, catering, etc. to ensure a smooth, successful session).</li><li>Updating and project task-tracking in ClickUp.</li><li>Storing, filing, creating and organizing project folders and documents in Google Drive.</li></ul><h3>The work environment</h3>The Project Mobilizer can work from a home office anywhere in the GTA (Greater Toronto Area) with a strong internet connection and cellular reception that enables them to be available within our office hours (8am – 6pm ET) and to work confidentially, effectively, efficiently and participate in or lead tele or video conference meetings. The Mobilizer will provide their own phone and laptop with appropriate software and security applications.Our work is both virtual and in-person, and some evenings and weekend work may be required. Meetings with the Co-CEOs, Director of Operations, Project Leads and other team members will usually take place online. We maintain a virtual office to decrease isolation, host meetings and co-work. We work hard, encourage role autonomy, practice accountability and respect people’s ability to manage their own time while delivering on commitments.<h3>What you bring</h3>Key Qualifications and Competencies<ul><li>Post-secondary education coupled with 3-5 years of office/project administration or coordination experience, preferably within the not-for-profit and social impact sectors.</li><li>Technological prowess across SaaS platforms and productivity tools (e.g. ClickUp, Google Workspace, Zoom, MS Office, Miro, Atarim, etc.).</li><li>Demonstrated project coordination / management skills.</li><li>Seriously badass scheduling skills with a keen attention to detail.</li><li>Excellent client service skills and a commitment to building and maintaining strong, respectful and effective relationships.</li><li>Proactive in following up on details, anticipating issues and timely follow up on all requests.</li><li>Capacity to manage multiple priorities and the ability to work in a supportive, collaborative and solution-focused way horizontally across the business.</li><li>Problem-solving skills and flexibility, with the ability to adapt and pivot to ever changing demands.</li><li>Experience with report and presentation preparation.</li><li>Professionalism in working with senior executives and navigating relationships with acuity.</li><li>Demonstrated commitment to values driven practice that is feminist, anti-racist, anti-oppressive and accessible.</li><li>Thrives in a fast-paced, dynamic, small-team environment.</li></ul><h3>How to apply</h3>Please submit a cover letter and resume in one PDF file <a href="https://forms.clickup.com/14149589/f/dftyn-147334/TKBUHZ5W6KZ1IE3FAD" target="_blank">using this form</a>. Your cover letter should outline why you are perfect for this role and what excites you the most about it.We will be reviewing applications as they’re received until February 5th, 2026 at 5:00pm EST. We thank all applicants; however, only those selected for an interview will be contacted. Please use the link provided to apply; no emails or phone calls.&nbsp;Should you have any questions or require accommodations during the recruitment process, please contact Victoria Nhan, Director of Operations, at <a href="talent@thereconsulting.ca">talent@thereconsulting.ca</a>.Learn more about There Management Consulting Inc. at <a href="https://thereconsulting.ca/" target="_blank">thereconsulting.ca</a>

There Management Consulting Inc.

Project Mobilizer

Volunteer Opportunity: Ladner Non-Profit Seeks Volunteers to Support Neuroscience Care in West Africa&nbsp;The Korle-Bu Neuroscience Foundation (KBNF) is a Canadian-based charity dedicated to helping people in West Africa who suffer from brain and spine conditions. Together, with partners in West Africa, we are building excellence in neuroscience care.&nbsp;A big part of this work starts right here in Canada, at our warehouse in Delta through the incredible efforts of volunteers like you.&nbsp;We’re currently seeking volunteers to help us:<ul><li>Sort, fold, and pack donated medical supplies</li><li>Sew, knit, or crochet comfort items for patients</li><li>Clean and restore donated medical equipment</li><li>Load and prepare containers for overseas shipment</li></ul>These supplies, many of which would otherwise end up in Canadian landfills, are carefully collected, repurposed, and shipped to hospitals and clinics across West Africa where they support essential surgeries and care and even save lives.Volunteer during the week or on one of our Volunteer Saturdays.&nbsp;Volunteer days are hands-on, team-oriented, and highly meaningful. They offer a unique way to make a global impact, build teamwork, and take part in a sustainability initiative that gives medical equipment and supplies a second life where they’re desperately needed.Our Canadian Warehouse is located at 4320 40 Street, Delta.You can learn more about KBNF at<a href="https://www.kbnf.org/" target="_blank"> www.kbnf.org</a>. We’d love to provide more details or schedule a call to discuss how you could get involved.Contact: <a href="mailto:courtney@kbnf.org" target="_blank">courtney@kbnf.org</a>&nbsp;Thank you for considering this opportunity to support both global health and environmental stewardship through volunteering.

79 Administrative / Clerical Support Jobs in Canada