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Le texte français suit le texte anglais.CAUBO OpportunityFounded in 1937, CAUBO is a non-profit professional organization representing the chief administrative and financial officers at over 100 universities and affiliated colleges in Canada. CAUBO provides a national perspective on matters related to higher education administration. It strengthens the capacity of leaders in the sector by connecting them with peers and information, enabling them to pursue opportunities and create solutions for shared issues. Supported by a vibrant community of volunteers, CAUBO offers a wide array of programs and services, which includes Faculty Bargaining Services (FBS). &nbsp;FBS supports Canadian universities in matters related to academic bargaining and contract administration.Scope and Objective of PositionThe incumbent plays a key role in the successful delivery of FBS programs and services, related to academic labour relations, through operational and administrative support requiring strong organizational, communications and interpersonal skills.Primary Functions and ResponsibilitiesProvide administrative, logistical, technical, and editorial support for FBS staff, consultants and committees as prioritized by the FBS Director.This support includes but is not limited to:<ul><li>Schedule and coordinate internal and committee meetings, assist with preparing document packages, and ensure the timely distribution of meeting materials.</li><li>Support the delivery of FBS events, including webinars, roundtables, and regional meetings. </li><li>Attend meetings, document discussion points and track the progress of action items.</li><li>Provide support for the annual FBS conference, including administrative assistance during the content development phase and on-site registration.</li></ul>Support the membership database and web application:<ul><li>Implement membership directory changes, as requested.</li><li>Develop distribution lists for communications initiatives as requested by CAUBO staff and Field Representatives.</li><li>Process web application access requests.</li><li>Assist the Senior Analyst, FBS in web application product management activities.</li></ul>As directed by the FBS Director, liaise with FBS Subject Matter Experts (SMEs) and authors (FBS Director, Senior Analyst, FBS Field Representatives) to provide the following support for FBS’ various publications, research reports, website, newsletters, marketing collateral and communications aimed at members and volunteers:&nbsp;<ul><li>Ensure a consistent look, feel, brand voice, and quality for all FBS communications, publications, and materials, in alignment with FBS branding guidelines.</li><li>Secure FBS Director approval for all FBS outputs prior to translation or design</li><li>Coordinate the development and production process for FBS publications, including formatting, design, proofreading and editing with SMEs, translation with the outsourced translator, publishing (as required) and distribution.</li><li>Prioritize the flow of documents, often with competing deadlines, among stakeholders to ensure that project timelines are met.&nbsp;</li></ul>Oversee the upload and organization of resources in the FBS web app’s Resource Centre.<ul><li>Review collective agreement dates in the FBS Resource Centre to verify dates, ensure documents are current, and maintain an accurate inventory.</li><li>Upload on-demand webinars to the FBS web app and verify that links and descriptions are correct.</li><li>Support the Senior Analyst in maintaining the FBS newsfeed with up-to-date events, releases, and member communications.</li></ul>Act as the liaison with CAUBO shared services on portfolios requiring their support.<ul><li>Participate in regular meetings with the shared services related to FBS events and provide FBS Director and FBS team with status of portfolios.</li><li>Consolidate, delegate and report on event and communications action items ensuring that deadlines are met.</li><li>Conduct yearly review of membership database prior to membership invoicing.</li><li>Manage all supplier invoicing processes and follow-up.</li></ul>Support other FBS activities as identified by the FBS Director.Education and Experience<ul><li>College diploma in administration or office management or a combination of relevant experience</li><li>2-3 years of experience in a similar role</li></ul>Management/Supervisory ResponsibilityDirect Supervision:<ul><li>No direct reports</li></ul>Working Conditions<ul><li>Virtual office environment</li><li>Sensitive and confidential information</li></ul>Skills and Abilities<ul><li>Excellent written and verbal communication skills in English; ability to communicate in French is an asset.</li><li>Embraces innovation and new technologies; demonstrates adaptability and a desire to learn and grow.</li><li>Proficiency in Microsoft Word, Excel, Outlook and Mailchimp; experience hosting webinars with Microsoft Teams and using Adobe InDesign is considered an asset.</li><li>Excellent attention to detail.</li><li>Ability to multi-task, prioritize and balance competing deadlines and demands.</li><li>Ability to take initiative and work independently, as well as collaboratively as part of a team.</li><li>Ability to handle confidential materials with discretion and tact.</li></ul>CAUBO offers a comprehensive fringe benefit package, including:<ul><li>Participation in defined contribution pension plan with 140% employer match.</li><li>Health, dental and vision plan.</li><li>Life insurance.</li><li>LTD (paid by employee).</li><li>Paid leave (vacation, sick, special leave).</li><li>Fitness subsidy.</li><li>Health care spending account.</li></ul>The salary range for this position is $48,894 to $65,701. &nbsp;Hours: Full-Time (35 hours per week). Anticipated Start date: January 5, 2026. &nbsp;Location: Currently, CAUBO is a remote-first organization with team members primarily located in Ottawa. Candidates must reside within 200km of downtown Ottawa in order to meet in person as required (typically once a month).____________________________________________________Offre d’emploi ACPAUCréée en 1937, l’ACPAU est une organisation professionnelle à but non lucratif qui représente les principaux cadres administratifs et financiers de plus de 100 universités et collèges affiliés au Canada. L’ACPAU fournit un point de vue national sur des enjeux liés à l’administration de l’enseignement supérieur. Elle renforce les capacités des leaders du secteur en les mettant en contact avec leurs pairs et en leur donnant de l’information, leur permettant ainsi de tirer parti des occasions qui se présentent et de créer des solutions à des problèmes communs. Appuyée par une communauté de bénévoles dynamiques, l’ACPAU offre un vaste éventail de programmes et services, tels que les Services d’appui à la négociation avec le corps professoral (SANCP). &nbsp;Les SANCP soutiennent les universités canadiennes en relations de travail avec le personnel académique.Portée des responsabilités et objectif du postePar l’offre d’un soutien opérationnel et administratif reposant sur de solides compétences organisationnelles, communicationnelles et interpersonnelles, le ou la titulaire du poste jouera un rôle pivot dans la prestation des programmes et services des Services d’appui à la négociation avec le corps professoral (SANCP) liés aux relations de travail avec le personnel enseignant.Fonctions et responsabilités principalesOffrir du soutien administratif, logistique, technique et éditorial au personnel, aux consultants et aux comités des&nbsp;SANCP, en fonction des priorités établies par le directeur des&nbsp;SANCP.Il faudra entre autres&nbsp;:<ul><li>Programmer et coordonner les réunions internes et les réunions de comités, aider à la préparation des documents et assurer la distribution en temps utile de la documentation nécessaire aux réunions.</li><li>Soutenir l’organisation des activités des SANCP, notamment les webinaires, tables rondes et réunions régionales. </li><li>Assister aux réunions, en assurer le compte rendu, et faire le suivi des différents points et mesures.</li><li>Fournir un soutien pour la Conférence annuelle des SANCP, notamment un soutien administratif durant l’élaboration de la programmation et l’inscription sur place.</li></ul>Gérer les applications Web et la base de données des membres.<ul><li>Reporter les modifications effectuées au répertoire des membres.</li><li>Préparer les listes de distribution pour les initiatives de communication, à la demande du personnel de l’ACPAU et des représentants régionaux.</li><li>Traiter les demandes d’accès à l’application Web.</li><li>Appuyer l’analyste principale des SANCP dans les activités de gestion de produit de l’application Web.&nbsp;</li></ul>Sous la gouverne du directeur des SANCP, se coordonner avec les experts des SANCP et les auteurs (directeur des SANCP, analyste principale, représentants régionaux des SANCP) pour appuyer et faire le suivi de divers écrits (publications, rapports de recherche, sites Web, infolettres, matériel promotionnel, communications à l’intention des membres et des bénévoles) :<ul><li>Assurer la cohérence de la présentation, de l’expression de la marque et de la qualité des communications, publications et ressources des SANCP, en accord avec les lignes directrices des SANCP en matière de valorisation de la marque. </li><li>Soumettre à l’approbation du directeur des SANCP le contenu de toutes les productions des SANCP avant de les envoyer à la traduction ou à la conception.</li><li>Coordonner le processus de développement et de production des publications des SANCP, y compris le formatage, la conception, la révision par les experts, la traduction envoyée à l’externe, la publication (le cas échéant) et la distribution.</li><li>Ordonnancer, dans le respect d’échéances souvent similaires, le flux des documents entre les parties prenantes de manière à assurer l’avancement des projets selon les échéanciers prévus.&nbsp;</li></ul>Surveiller le téléchargement et l’organisation des ressources dans le centre de ressources de l’application Web des SANCP.&nbsp;<ul><li>Vérifier les dates des conventions collectives dans le centre de ressources des SANCP, vérifier que les documents sont à jour et maintenir un inventaire précis.</li><li>Télécharger les webinaires à la demande sur l’application Web des SANCP et vérifier que les liens et les descriptions sont corrects.</li><li>Aider l’analyste principale à alimenter le fil d’actualité des SANCP avec des annonces d’activités, des communiqués et des communications aux membres.</li></ul>Assurer la liaison avec les services partagés de l’APCAU sur les portefeuilles requérant du soutien.<ul><li>Participer aux réunions avec les services partagés liés aux événements des SANCP et présenter au directeur et à l’équipe des SANCP une mise à jour sur les portefeuilles.</li><li>Rassembler, déléguer et consigner les points et mesures concernant les événements et les communications, et veiller au respect des échéances fixées.</li><li>Réviser annuellement la base de données des membres avant d’envoyer les factures d’adhésion.</li><li>Gérer tous les processus de facturation des fournisseurs et effectuer les suivis.</li></ul>Apporter son soutien à d’autres activités liées aux SANCP demandées par le directeur des SANCP.Formation et expérience<ul><li>Diplôme universitaire en administration ou en gestion administrative, ou combinaison d’expériences pertinentes.</li><li>De 2 à 3 ans d’expérience dans un poste similaire.</li></ul>Responsabilités de gestion ou de supervision.Supervision immédiate :<ul><li>Aucune</li></ul>Conditions de travail<ul><li>Environnement de travail virtuel.</li><li>Information confidentielle et de nature délicate.</li></ul>Compétences et habiletés<ul><li>Excellentes aptitudes à la communication écrite et orale en anglais; savoir communiquer en français est un plus.</li><li>Penchant marqué pour l’innovation et les nouvelles technologies; adaptabilité et désir d’apprendre et de progresser.</li><li>Maîtrise de Microsoft Word, Excel, Outlook ainsi que de Mailchimp; posséder de l’expérience dans l’organisation de webinaires avec Microsoft Teams et l’utilisation d’Adobe InDesign est un plus.</li><li>Grande minutie.</li><li>Capacité à mener plusieurs tâches de front, à établir adéquatement ses priorités et à respecter des échéances et des demandes concurrentes.</li><li>Capacité à prendre des initiatives et à travailler en autonomie ainsi qu’en collaboration au sein d’une équipe.</li><li>Capacité à manipuler des documents confidentiels avec discrétion et tact.</li></ul>L’ACPAU offre un programme d’avantages sociaux des plus complets :<ul><li>Régime de retraite à cotisations déterminées, auquel l’employeur contribue à 140 %.</li><li>Assurance pour les soins de santé, dentaires et de la vue.</li><li>Assurance vie.</li><li>Assurance invalidité de longue durée (payée par l’employé).</li><li>Congés payés (vacances, maladie, congés spéciaux).</li><li>Subvention à l’exercice physique.</li><li>Compte de dépenses pour les soins de santé.</li></ul>La plage salariale pour ce poste va de 48 894 $ à 65 701 $. &nbsp;Horaire : Temps plein (35 heures par semaine). &nbsp;Date de début prévue : 5 janvier 2026. Lieu : Actuellement, l’ACPAU est en mode télétravail, mais les membres de l’équipe sont principalement à Ottawa. Les personnes qui envoient leur candidature doivent demeurer dans un rayon de 200 km du centre-ville d’Ottawa afin de pouvoir assister aux rencontres en personne (généralement une fois par mois).

Canadian Association of University Business Officers (CAUBO) / Association canadienne du personnel administratif universitaire (ACPAU)

Member Services and Administrative Coordinator, Faculty Bargaining Services / Coordonnatrice ou coordonnateur des services aux membres et de l’administration, Services d'appui à la négociation avec le corps professoral

If you have excellent administrative skills, here’s a great opportunity for you to apply your abilities in a role that makes a real difference in the lives of people living with cancer.&nbsp;Wellspring Cancer Support Foundation is seeking a resourceful Administrative and Fundraising Assistant to support our fundraising activities and organizational operations, and to become a vital part of our dynamic team at Wellspring Westerkirk House, 105 Wellness Way (on the campus of the Sunnybrook Health Sciences Centre in Toronto). This is a full-time permanent position with a salary of $50,000 a year, plus benefits.Required Skills:<ul><li>At least two years’ experience in an administrative role</li><li>Demonstrated skill at entering complex information into a database</li><li>Very high degree of attention to detail</li><li>High degree of proficiency in MS Word, Excel, and Outlook</li><li>Excellent organizational and problem-solving skills</li><li>Speed and accuracy in completion of tasks, including data entry</li><li>Superior writing skills</li><li>Fluency in English</li><li>Ability to work in a fast-paced environment</li><li>Friendly, professional demeanour</li><li>Ability to handle sensitive information responsibly</li></ul>Preferred Skills:<ul><li>Experience in a charity/non-profit environment an asset</li><li>Experience with Salesforce database (or other databases) a strong asset</li></ul>Responsibilities:<ul><li>Fundraising campaign support, including database maintenance, donor communications, and general administrative duties</li><li>Donation processing, including data entry, thank-you letters, acknowledgement cards, and donation receipts</li><li>Recruitment support, including job postings, screenings, and setting up interviews</li><li>Operations support</li><li>Administrative support for Board and committee meetings</li><li>Administrative support for CEO and COO</li><li>Phone and email communication with donors and members</li><li>Occasional reception and other duties as required</li><li>Discretion and adherence to confidentiality policy</li></ul>If you have the above qualifications and would like to support Wellspring’s mission of helping individuals and families living with cancer, please apply to Jason Taniguchi on Charity Village. Applications must be received by December 2, 2025. No phone calls please.Wellspring is a network of community-based support centres offering programs and services that meet the emotional, practical, and physical/functional needs of people living with cancer and those who care for them.&nbsp; For more information, visit&nbsp;<a href="http://www.wellspring.ca" target="_blank">www.wellspring.ca</a>.Wellspring promotes diversity and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.&nbsp;Wellspring provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation.We thank all applicants in advance for their interest in this position and Wellspring Cancer Support Foundation; however, only candidates selected for an interview will be contacted.

Wellspring Cancer Support Foundation

Administrative and Fundraising Assistant

As a key member of the Supportive Care Department, the Supportive Care Coordinator is primarily responsible for leading and delivering grief and bereavement services at Oak Ridges Hospice.Reporting to the Supportive Care Department Lead, the Coordinator will focus on both resident/family support and community-based programming. The role emphasizes improving accessibility to grief services, developing tailored programs, strengthening grief volunteer engagement, and expanding outreach through innovative approaches such as community partnerships, events, and digital resources. The Coordinator will provide grief support consistent with the Adult Bereavement Care Pyramid (Irish Hospice Foundation), focusing on Level One and Level Two support<ul><li>Grief and bereavement support at Level One and Level Two of the Adult Bereavement Care Pyramid, including psychoeducation, resources, early intervention, group programs, workshops, and memorial events.</li><li>Conduct comprehensive grief and bereavement intakes and assessments to determine appropriate support pathways.</li><li>Develop, implement, and evaluate grief support programs in collaboration with the Supportive Care Department Lead.</li><li>Improve accessibility to grief and bereavement services for hospice residents, families, and the broader community.</li><li>Coordinate and collaborate with the Supportive Care Department Lead to align grief programming with overall departmental goals.</li><li>Oversee, mentor, and provide ongoing support to Grief &amp; Bereavement (G&amp;B) volunteers in collaboration with the Volunteer Coordinator.</li><li>Enhance outreach through digital initiatives such as a dedicated grief blog, podcast, or webinar series.</li><li>Partner with community organizations, schools, and healthcare providers to expand awareness and access to grief supports.</li><li>Maintain accurate documentation of client interactions and program outcomes.</li><li>Assisting with special events as required.</li><li>Post-secondary degree in&nbsp;Social Work, Counselling, Psychology, Spiritual Care, or a related field.</li><li>Specialized education/training in grief and bereavement support (e.g., certificate programs, ADEC, Canadian Grief Alliance standards, or equivalent) is preferred.</li><li>Knowledge of the Adult Bereavement Care Pyramid and its application in community-based services.</li><li>Demonstrated experience providing grief support in one-to-one and group settings at Level One and Two of the Bereavement Care Pyramid.</li><li>Experience in program development and coordination, including grief groups, workshops, or community-based initiatives.</li><li>Experience working with or coordinating volunteers in supportive or bereavement roles.</li><li>Prior experience in hospice, palliative care, community health, or supportive care is an asset.</li><li>Excellent interpersonal and communication skills, including group facilitation.</li><li>Understanding of grief literacy and ability to promote bereavement awareness within the community.</li><li>Ability to demonstrate compassion, empathy, integrity, respect, courtesy and a caring attitude in all interactions. </li><li>Pre-existing knowledge of community health and social service resources an asset. </li><li>Computer literacy. </li><li>Current and original copy of a satisfactory Criminal Records Check, Vulnerable Sector Search and Child Abuse Registry Check is required upon the start of employment.</li></ul>Current and original copy of a satisfactory Criminal Records and Vulnerable Sector Check is required upon the start of employment.Oak Ridges Hospice recognizes the importance of immunization to protect our residents, team members and visitors from COVID-19. As such, a condition of employment with Oak Ridges Hospice is requiring that all employees and new hires have received all required doses of a COVID-19 vaccine approved by Health Canada.Oak Ridges Hospice is an affirming organization supporting the Ontario Human Rights Code which states that every person has a right to equal treatment with respect to employment without discrimination or harassment because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability.<ul><li>Part-time, 15-20 hours per week.&nbsp;</li></ul>

Oakridges Hospice of Durham Ltd.

Supportive Care Coordinator

Volunteers are a critical part of our team. We rely on over 200 volunteers who fulfill various roles. Our volunteers come from all backgrounds, united in a common desire to help others during their time of greatest need.Choose from a variety of different roles. More information can be found at <a href="https://dlhospice.org/volunteer/https://dlhospice.org/volunteer/" target="_blank">www.dlhospice.org/Volunteer</a>

Dorothy Ley Hospice

Volunteer -different roles 

The University of Victoria Faculty Association is looking for a part-time temporary (.75 of a full-time position) Administrative Coordinator. We are looking to fill this position between January 2026 and January 2027 with the possibility of extension. &nbsp;&nbsp;The University of Victoria Faculty Association (UVICFA) is an academic union and the exclusive bargaining agent for approximately 900 faculty members and librarians at the University of Victoria. The Association promotes the welfare of our Members at the University of Victoria, and furthers the cause of higher education by upholding the principles of academic freedom, tenure, equity, and human rights within the University.&nbsp;The Administrative Coordinator (AC) supports the work of the Association primarily in the areas of office administration, scheduling, operations, and governance to achieve the mandate of the Faculty Association.&nbsp;The AC is expected to have a high level of professionalism, as responsibilities include dealing with confidential and sensitive matters, as well as networking and outreach with University staff, faculty members and librarians.&nbsp;While the AC reports to the Association President, they also collaborate closely with Association staff, particularly the General Manager (GM) and the Executive Assistant (EA), as well as with the Membership Services Officers (MSOs), and with the elected Officers of the Association.&nbsp;&nbsp;The Employer (UVICFA) and the Union (BCUWU) acknowledge, recognize and support employment equity. The Parties agree to cooperate in the identification and removal of systemic barriers, if any, in selection, hiring, training and promotion. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We welcome and encourage applications from qualified individuals from equity-seeking groups, including women, members of racialized groups, Indigenous persons, persons with disabilities, persons of any sexual orientation, non-binary gender identity, and gender expression.&nbsp;This successful candidate will be expected to work primarily from the UVICFA office on the UVic campus, although with approval of the Association President, it is possible to work up to two days a week remotely.&nbsp;Please <a href="https://www.uvicfa.ca/wp-content/uploads/2025/11/2025-11-JD-AC-part-time-Final-Copy.pdf" target="_blank">CLICK HERE</a> for a summary of job duties and qualifications.&nbsp;This position is unionized under the <a href="https://bcuwu.ca/" target="_blank">BC Union Workers Union</a> (BCUWU).&nbsp;Salary range: $46,000 - $52,000 after adjusting for .75 full-time equivalent, dependent on qualification and experience. The Association also provides a competitive benefits package.&nbsp;We will be holding interviews for this position for selected candidates on the morning of December 16th, 2025 &nbsp;The preferred start date is early to mid-January, 2025.&nbsp;Please submit a cover letter and resume to Sabrina Chang at <a href="mailto:adminfa@uvic.ca" target="_blank">adminfa@uvic.ca</a> by Wednesday, December 10th, 2025 @ 4:00pm.&nbsp;

UVic Faculty Association

Administrative Coordinator (Part-time/Temporary/Maternity Leave Coverage)

<ul><li>This is an unpaid volunteer opportunity and as an Associate you are required to contribute a minimum of 5 hours per week</li><li>Associates must be willing to attend virtual meetings in EST Timezone and be responsive to emails within 36 hours.</li><li>STW™ will provide a "letter of recommendation" to interns, students &amp; professionals who are able to showcase outstanding performance for school/university credit and for professional references.</li></ul>About Us:Save the Water™ is a U.S.-based nonprofit organization whose mission is to conduct water research to identify and remove harmful contaminants in water, and to raise public awareness about water contamination and its health impacts. STW™ also offers educational programs to excite young minds about water science.&nbsp;Our volunteers are diverse professionals from all over the world bringing their knowledge and experience to STW™ because we care deeply about our communities and water resources. We learn and collaborate in an open and empowering work environment to find long-term solutions to the water contamination problem. Our vision is “Contamination free, healthy water for all”To learn more about Save the Water™, please visit&nbsp; <a href="http://www.savethewater.org/" target="_blank">www.savethewater.org</a>The Role:The Executive Assistant to the President is responsible for a wide array of administrative duties in support of the President and other senior management members as needed. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees and management. Other duties shall be assigned as necessary. This position is ideal for someone with strong organizational, office management, and interpersonal skills.&nbsp;What you will be responsible for…<ul><li>Manage calendar scheduling and working with internal/external stakeholders to coordinate meetings across calendars and ensuring optimal use of the President’s time</li><li>Arrange agendas and preparing meeting related documents and support materials</li><li>Prepare presentations and assist President in business development and growth opportunities</li><li>Follow up on various tasks and plans of execution and report on progress to the various stakeholders</li><li>Prepares a variety of highly confidential, specialized reports, board packages, presentations, briefing materials, and other communications</li><li>Compose and prepare correspondence tailored to a variety of internal &amp; external audiences</li><li>Support and manage a variety of special projects with high visibility and organizational impact for the President</li><li>Exercise sound judgment and discretion skills, managing highly confidential and sensitive matters</li><li>Strong ability to think independently and make decisions to direct and action appropriate next steps</li><li>Prioritize daily, weekly, monthly schedule and agenda of activities in conjunction with the President and provide gatekeeper role for direct access to him</li><li>Ability to interact positively with various levels within the entire organization</li><li>May participate in or lead continuous improvement activities and lead special projects as required</li><li>Provide advice and guidance on policy and operational matters to the President</li></ul>&nbsp;Apply Now if you have…<ul><li>A sense of urgency with a "can do" / "let's make it work" attitude and a passion for generating team results</li><li>Associate Degree completed</li><li>6 months to 1 year full time paid corporate/non – profit work experience</li><li>Advanced working knowledge of MS Office applications (Word, Excel, PowerPoint,&nbsp;Outlook, Visio)</li><li>Solid communication skills, both verbal and written</li><li>Demonstrates both tact and ability to respect confidentiality</li><li>Ability to multitask effectively in a fast paced environment</li><li>Strong attention to detail</li><li>Strong organizational skills and the ability to be flexible through changing priorities</li></ul>How to apply:If interested, please send your resume to&nbsp;<a href="mailto:newvolunteers@savethewater.org" target="_blank">newvolunteers@savethewater.org</a>&nbsp;We would love to hear from you!

Save the Water

VOLUNTEER ASSOCIATE: EXECUTIVE ASSISTANT TO PRESIDENT (REMOTE)

About Etobicoke Humane Society (EHS)The Etobicoke Humane Society (EHS) is an independent, no-kill animal shelter in Toronto, Ontario, dedicated to finding permanent homes for dogs and cats. Operated entirely by volunteers, including a volunteer board of directors, EHS is funded solely through donations and fundraising efforts. It is not affiliated with the OSPCA, Toronto Humane Society, or City of Toronto Animal Services, and has no paid employees. EHS ensures that no animals are euthanized due to space or adoptability.Position: Office VolunteerLocation: In-Person at Etobicoke, ON, M8Z 2X3What You'll Do<ul><li>Greet visitors and direct them to the appropriate contacts or services.</li><li>Respond to telephone or email inquiries or forward to the appropriate person.</li><li>Redirect visitors to the proper resources for wildlife and animal welfare issues.</li><li>Accept and process donations, merchandise sales, and memberships.</li><li>Share information to the public about upcoming events and fundraising activities.</li><li>Perform data entry and maintain accurate records.</li><li>Manage incoming and outgoing mail as well as receive and process deliveries.</li><li>Help keep common areas tidy and organized.</li><li>Scan, sort and file documents according to established guidelines.</li><li>Maintain inventory of office supplies and order supplies as required.</li></ul>Qualifications<ul><li>Strong communication and interpersonal skills.</li><li>Balance multiple priorities with frequent interruptions and shifting deadlines in a fast-paced executive environment.</li><li>Ability to provide excellent client service when interacting with visitors.</li><li>Exceptional written and verbal communication skills.</li><li>Strong organizational and time management skills.</li><li>Knowledge of basic computer skills (Google Drive, Microsoft Office, etc.)</li><li>Able to follow instructions and work independently or as part of a team.</li><li>Ability to work effectively in a fast-paced and high-pressure environment.</li><li>Ability to lift and move small loads up to 15 pounds.</li></ul>Time Commitment<ul><li>3-4 hours per week, with flexibility for a duration of six months or longer.</li><li>Shifts (weekdays): 10:30am to 1:30pm or 1:30pm to 4:30pm</li><li>Shifts (weekends): 2:00pm to 6:00pm.</li></ul>How to Apply (Please read carefully before submitting your application)<ul><li>Please send your application documents in PDF format to the following email: <a href="mailto:hrcoordinator@etobicokehumanesociety.com" target="_blank">hrcoordinator@etobicokehumanesociety.com</a></li><li>Subject line: Application for Office Volunteer | Your Name</li><li>Double check your email for spelling, grammar, and attachments before sending.</li></ul>Diversity StatementEtobicoke Humane Society (EHS) is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.Accessibility StatementEtobicoke Humane Society (EHS) is committed to creating an inclusive environment where all team members and visitors feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact <a href="mailto:hrcoordinator@etobicokehumanesociety.com" target="_blank">hrcoordinator@etobicokehumanesociety.com</a>. All information received in relation to accommodation will be kept confidential.We thank everyone for their interest in EHS, only those applicants that have been selected for an interview will be contacted.

Etobicoke Humane Society

Office Volunteer

Reporting to the Artistic Director and Managing Director, this is an amazing opportunity for someone who wants to learn more about producing professional theatre from the inside. Working in the main office, the successful candidate will assist in the areas of company management, marketing, development, and events. The Artistic &amp; Administrative Assistant works most closely with management, but will collaborate with all other Capitol Theatre team members. The ideal candidate will be comfortable working in a fast-paced and changing environment, working independently, and contributing in a collaborative team setting. This position requires the candidate to work primarily on site in Port Hope and have availability during regular business hours as well as some evenings and weekends.DUTIES &amp; RESPONSIBILITIESArtisticSupport Artistic Director with programming, script preparation, rights acquisition, registrations and contracting, and general communications. The person in this role will work directly with industry associations and artists on a regular basis.Company Management Support, such as:&nbsp;<ul><li>Coordinate artist travel and accommodation</li><li>Assist with preparing contracts and create CTA documentation</li><li>Organize and execute Opening Night festivities</li><li>Communicate and collaborate with local businesses</li><li>There are additional opportunities for the person in this role to observe rehearsal and tech, offer programming opinions, read plays, and shadow all artistic aspects of running a mid-size Canadian Theatre.</li></ul>AdministrationSupport Managing Director and the Patron Services Team with administrative tasks associated with marketing, development, and events.Administrative Support, such as:<ul><li>Coordinate Development activities, which includes Membership, Sponsorship, Fundraising, and other Donor events (invitations, rsvp, promotional efforts, and on-site support)</li><li>Coordinate of public fundraising, through identifying granting opportunities, keeping track of deadlines, and supporting senior management</li><li>Execute Contracts and ensure deliverables for all organization sponsors</li><li>Support Marketing &amp; Outreach initiatives, including Seasonal Mailer</li><li>Liaise with internal departments to ensure accurate calendars, schedules &amp; communications of all events; public and private&nbsp;</li><li>Support organizational documentation, policy, process, and archives</li><li>Other administrative duties as assigned.</li></ul>NECESSARY QUALIFICATIONSEducationPost-Secondary Training in Arts Management is an asset, but not required.ExperienceSome prior experience working in the non-profit sector is recommended.&nbsp;Prior experience working in an arts organization is an asset.Skills<ul><li>Detail-oriented. This position requires extensive organizational and time management skills, and attention to detail.</li><li>Entrepreneurial. The successful candidate should know how to take initiative in order to solve problems, create systems, and recommend improvements.</li><li>Service. This position is a community-facing role and requires friendly and professional conduct at all times.</li><li>Collaboration. The successful candidate must be able to work well with all team members, volunteers, and artists on-site.</li><li>Communication. This position requires strong interpersonal skills, with the ability to communicate in a fast-paced and ever-changing environment.</li><li>Technical. Strong Proficiency in Microsoft Office Suite (Excel, Word), GSuite (Cloud Computing, Google Docs), Social Media (Facebook, Twitter, Instagram) is required. Training will be provided to use our ticketing/donor software, Spektrix.</li></ul>

Capitol Theatre Heritage Foundation

ARTISTIC & ADMINISTRATIVE ASSISTANT

<a href="https://habitatgta.volunteerhub.com/vv2/?eventGroupId=fe50fe0fe7d945d692cfa65cd2de722b" target="_blank">Volunteer Position :&nbsp; Donation Processing Volunt</a>eer at Habitat GTA Central Distribution Center Habitat for Humanity GTA is greater Toronto’s most recognized provider and advocate of solutions that tackle our region’s housing crisis. Our mission is to create a world where everyone has a safe, quality place to live. We focus on creative solutions to address the affordable housing crisis in Toronto, Brampton, Canadaledon, York Region and Durham Region. With the help of volunteers, donors and community partners, we unlock change for generations by bringing the benefits of home ownership to more people and communities. Since 1988, Habitat GTA has built 23 new communities, empowering more than 500 families. To learn more, visit <a href="https://habitatgta.ca/" target="_blank">https://habitatgta.ca/</a>.&nbsp; Habitat ReStore is a chain of non-profit home improvement retail stores with 10 locations across the Greater Toronto Area, owned and operated by Habitat for Humanity GTA. We sell home furnishings, appliances, and other renovation materials at a fraction of the price. Our items are donated from businesses and individuals and undergo inspection and testing to ensure they meet our high-quality standards. What you need to know:<ul><li>An on-line orientation session is required before your first volunteer shift.</li><li>All volunteers must be a minimum of 16 years old.</li><li>Volunteers under the age of 18 require a waiver signed by a parent or guardian.</li><li>Shifts are self-scheduled&nbsp;</li><li>Volunteer shift is 8:30 am to 12:00 pm, 12:00pm – 4.00pm Monday to Friday.</li><li>Able to lift 50 pounds with use of equipment, (pump truck, electronic lift )and be on your feet for several hours at a time.&nbsp;</li><li>Volunteers are required to wear CSA approved green label safety shoes. (If needed are available onsite for volunteers).</li></ul> Central Distribution Centre Location: (101 Alexdon road, North York, ON M3J 2B5) Position Responsibilities:<ul><li>Organizing Inventory: Sorting and arranging products for easy access and retrieval.</li><li>Packaging Operations: Preparing products for shipment with appropriate packaging.</li><li>Setting Prices: Applying accurate pricing information to products.</li><li>Loading and Unloading Trucks: Safely handling the movement of goods onto and off trucks.</li><li>Skid Wrapping: Securing goods onto pallets using wrapping techniques.</li><li>Material Management: Handling materials within the warehouse efficiently.</li><li>Cleaning Items: Ensuring products and work areas are clean and organized.</li></ul> Position Benefits:<ul><li>Gain practical experience.</li><li>Meet new people and network with like-minded individuals.</li><li>Give back to your community and help raise funds for affordable&nbsp;home ownership.</li><li>Help the environment by giving new life to gently used resources.</li><li>Letters of confirmation for hours volunteered (Minimum 40 hours for this) Please provide one weeks notice for the letter.</li></ul> Habitat for Humanity GTA is an Equal Opportunity employer, we support Diversity, Inclusion and representation of the people, Organizations, and communities we work with and serve. We believe that our differences enable us to be a better team. If you require accommodation to participate in this activity, please contact our volunteer service team. <a href="mailto:Volunteer@habitatgta.ca" target="_blank">Volunteer@habitatgta.ca</a> or call 4167557353 (Ext 2275) &nbsp;

Habitat for Humanity GTA

Donation Processing  Volunteer at Habitat GTA Central Distribution Centre

This is a virtual position, however, applicants must be located in Ottawa.&nbsp; The head office of CHHA is located in Ottawa.&nbsp;The Canadian Hard of Hearing Association (CHHA) creates accessible, connected, and equitable communities for Canadians with hearing loss.We are seeking a highly skilled receptionist / administrator who is responsible for answering the telephone calls incoming to CHHA National, providing excellent customer service, and supporting administrative tasks to ensure the smooth functioning of CHHA.Full and comprehensive training will be provided. First Point of ContactAnswer incoming telephone calls greeting callers in a friendly and warm manner, providing them with information about CHHA and our 21 networks across Canada and directing them to the appropriate resources/staff. Phone &amp; Email ManagementAnswer and field all incoming phone calls (back-up only – administrator is our first point of contact), check voicemails, and respond to emails promptly, ensuring effective communication. Administrative SupportPerform various clerical tasks:&nbsp; membership responses, assist in processing of donations, respond to general inquiries, assist the CHHA administrator as required. Community/National Knowledge:&nbsp;Full orientation will be provided on our 21 Canadian Networks, resources available, key contacts, programs and services, to provide accurate information and referrals for our members and hard of hearing community. Required Skills and Qualifications<ul><li>Communication Skills:&nbsp; Excellent verbal and written communication skills are essential for interacting with CHHA members, hard of hearing community, staff, stakeholders, and the public.</li><li>Organizational Skills:&nbsp; Strong organizational abilities to manage tasks efficiently and to ensure timely and responsive communication.</li><li>Computer Proficiency:&nbsp; Familiarity with Microsoft Office software and will receive training on our automated membership system.</li><li>Customer Service Orientation:&nbsp; A friendly and professional demeanour, with the ability to handle inquiries and resolve issues effectively.</li><li>Experience:&nbsp; Prior experience in a receptionist or administrative role, preferably within a non-profit organization is preferred.</li><li>Bilingualism is a strong asset.</li><li>Basic knowledge of the hard of hearing community is a strong asset</li></ul>&nbsp;Work EnvironmentOur receptionist plays a crucial role in creating a welcoming atmosphere and supporting the organization’s mission through their daily tasks.&nbsp;Application SubmissionInterested individuals are invited to submit their expression of interest, including a cover letter and CV, to <a href="mailto:info@chha.ca" target="_blank">info@chha.ca</a> by November 30, 2025.At the Canadian Hard of Hearing Association (CHHA), we are committed to building a workforce that reflects the diversity of our community. We encourage applications from Indigenous peoples, racialized people, people with disabilities, people from the LGBTQ community and/or people with intersectional identities. Accommodation will be made available for applicants with a disability throughout the hiring process, kindly make your needs known in advance.

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