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The FEED Niagara Manager will&nbsp;optimize opportunities for Niagara’s Food Security programs, identifying and mitigating unnecessary duplication of services, and advocating to raise awareness of food insecurity issues throughout Niagara. This position will bring formal structure to FEED Niagara while strengthening the individual and collective impact of each member agency.The FEED Niagara Manager, in collaboration with the Consortium, will bring structure and sustainability to this partnership by moving forward on a set of strategic directions aimed at eliminating food instability across the region. Each agency will understand its role in helping FEED Niagara achieve its goals, guided by the by-laws, policies and procedures developed along the way. Strategies are in place to maximize and share food and other resources.&nbsp;

CCWN

Community Care of West Niagara

FEED Niagara Manager

Who We AreThe Congress of Aboriginal Peoples (CAP) represents the interests of Métis, status and non-status Indians, and Southern Inuit Indigenous Peoples living off-reserve in Canada. As one of five National Indigenous Representative Organizations recognized by the Government of Canada, we work collectively with eleven provincial and territorial affiliates to advance the rights, needs, and well-being of our constituents.What We Stand ForOur vision is that all Indigenous peoples in Canada will experience the highest quality of life, founded on highest quality of life, founded on the rebuilding of our Nations. All Indigenous citizens will rightfully be treated with respect, dignity, integrity, and equality.CAP works collectively with eleven provincial and territorial affiliate organizations across Canada to promote and advance the common interests, collective and individual rights, and needs of its constituents. Our mandate is to improve the socio-economic conditions of off-reserve status and non-status Indians, Métis and Southern Inuit living in urban or rural areas. CAP holds meetings with members of the government to find practical ways to improve federal programs, policies and services for off-reserve Indigenous Peoples.If you want to take an active role in Indigenous rights advocacy, we want to hear from you!Please visit our <a href="https://abo-peoples.org/" target="_blank">website</a> to learn more about our work and accomplishments. The OpportunityAs a Health Policy Analyst, you will play a key role in advancing CAP’s health policy initiatives. Reporting to the Senior Director of Policy and Research, you will lead research, provide in-depth analysis, and develop recommendations on current and emerging health policy issues.Your work will:<ul><li>Support CAP in providing evidence-based recommendations to federal partners.</li><li>Address systemic racism in health care through an urban and off-reserve lens.</li><li>Capture the lived experiences of our constituents to inform policy.</li><li>Strengthen CAP’s ability to influence government programs, policies, and services.</li></ul>What You'll doResearch &amp; Analysis<ul><li>Conduct research on healthcare systems, legislation, and policies.</li><li>Analyze data on emerging issues and assess impacts on off-reserve Indigenous populations.</li><li>Evaluate policies for their ability to address anti-Indigenous racism.</li></ul>Policy Development<ul><li>Identify policy gaps and propose strategic solutions.</li><li>Draft policy briefs, proposals, and position papers to advance CAP’s priorities.</li></ul>Engagement &amp; Collaboration<ul><li>Build collaborative relationships with federal, provincial, and community partners.</li><li>Support CAP’s participation in consultation processes on Indigenous health.</li><li>Engage with CAP affiliates and grassroots members to integrate lived experiences.</li></ul>Reporting &amp; Communication<ul><li>Prepare reports, presentations, fact sheets, and briefing notes for senior management.</li><li>Deliver written and verbal briefings to leadership and stakeholders.</li></ul>Strategic Planning &amp; Funding<ul><li>Develop work plans that align with CAP’s goals and strategic priorities.</li><li>Contribute to funding proposals and assist with managing policy program budgets.</li></ul>What We Are Looking For<ul><li>Strong strategic and critical thinking skills.</li><li>Excellent written and oral communication in English; French is an asset.</li><li>Advanced writing ability, particularly in policy analysis and report development.</li><li>Strong interpersonal and relationship-building skills, with sound judgment.</li><li>Ability to manage multiple priorities, adapt to change, and meet deadlines.</li><li>Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Teams).</li></ul>What You'll Need<ul><li>Post-secondary degree or diploma in social sciences, humanities, public health, or a related field; a Master’s degree is an asset.</li><li>3–5 years of experience in Indigenous policy, health policy, or socio-economic research.</li><li>Demonstrated experience working with Indigenous organizations or communities.</li><li>Strong understanding of issues facing off-reserve Indigenous Peoples across urban, rural, remote, and isolated areas of Canada.</li><li>Proven ability to conduct research, analyze policy, and translate findings into actionable recommendations.</li></ul>What We Offer<ul><li>Competitive salary.</li><li>Comprehensive benefits package including medical, dental, vision, life insurance, EFAP, and mental health supports.</li><li>Generous paid time off.</li><li>Opportunities for professional development and meaningful work in a collaborative environment.</li></ul> Apply Now!If you’re ready to contribute to Indigenous health advocacy and policy change, please submit your resume and cover letter.We are committed to equity in employment. Priority will be given to qualified Indigenous candidates, and we encourage applicants to self-identify in their cover letter.If contacted for an interview, please advise us of any accommodation needs, and we will work with you to ensure accessibility throughout the process.Applications will be accepted until the position is filled. We thank all applicants for their interest; only those selected for an interview will be contacted. &nbsp; &nbsp;

Congress of Aboriginal Peoples

Health Policy Analyst

Who We AreThe&nbsp;Congress of Aboriginal Peoples (CAP)&nbsp;represents the interests of Métis, status and non-status Indians, and Southern Inuit Indigenous Peoples living off-reserve in Canada. As one of five National Indigenous Representative Organizations recognized by the Government of Canada, we work collectively with eleven provincial and territorial affiliates to advance the rights, needs, and well-being of our constituents.What We Stand ForOur vision is that all Indigenous peoples in Canada will experience the highest quality of life, founded on highest quality of life, founded on the rebuilding of our Nations. All Indigenous citizens will rightfully be treated with respect, dignity, integrity, and equality.CAP works collectively with eleven provincial and territorial affiliate organizations across Canada to promote and advance the common interests, collective and individual rights, and needs of its constituents. Our mandate is to improve the socio-economic conditions of off-reserve status and non-status Indians, Métis and Southern Inuit living in urban or rural areas. CAP holds meetings with members of the government to find practical ways to improve federal programs, policies and services for off-reserve Indigenous Peoples.If you want to take an active role in Indigenous rights advocacy, we want to hear from you!Please visit our&nbsp;<a href="https://abo-peoples.org/" target="_blank">website</a>&nbsp;to learn more about our work and accomplishments.The OpportunityAs the MMIWG2S+ Project Manager, you will guide the implementation of CAP’s National Action Plan Illuminating the Way. Reporting to the Senior Director of Policy and Research, you will provide project management expertise, oversee deliverables, and support community engagement.This role requires a highly organized and adaptable leader who can prioritize effectively, work independently, and collaborate across government, community, and organizational partners. Your work will:<ul><li>Drive the planning, implementation, and delivery of CAP’s MMIWG2S+ initiatives.</li><li>Strengthen engagement with CAP affiliates and communities.</li><li>Provide evidence-based policy and legislative recommendations.</li><li>Advance CAP’s ability to influence systemic change impacting Indigenous women, girls, and 2SLGBTQQIA+ Peoples.</li></ul>What You'll DoProject Management &amp; Implementation<ul><li>Implement CAP projects and programs in accordance with approved proposals.</li><li>Lead overall project planning, identifying deliverables, timelines, and outcomes.</li><li>Manage complex projects with multiple stakeholders and competing priorities.</li></ul>Community Engagement &amp; Capacity Building<ul><li>Support action planning and capacity-building initiatives with CAP communities.</li><li>Create and implement culturally appropriate engagement activities.</li><li>Recommend outreach to appropriate stakeholders on emerging issues.</li></ul>Research &amp; Policy Development<ul><li>Research and analyze issues affecting Indigenous women, girls, and 2SLGBTQQIA+ Peoples.</li><li>Provide recommendations for policy and legislative change.</li><li>Conduct both quantitative and qualitative data collection and analysis.</li></ul>Reporting &amp; Communication<ul><li>Prepare reports, position papers, action plans, and correspondence.</li><li>Draft quarterly project updates and maintain accurate project records.</li><li>Provide briefings to senior management and external partners.</li></ul>What We Are Looking For<ul><li>Strategic and critical thinking skills.</li><li>Sound judgment and adaptability.</li><li>Strong leadership and negotiation skills.</li><li>Excellent writing and verbal communication in English (French is an asset).</li><li>Knowledge of culturally appropriate gender-based analysis.</li><li>Knowledge of Indigenous Peoples, their history, and issues impacting Indigenous women, girls, and 2SLGBTQQIA+ Peoples.</li><li>Ability to work independently and as part of a team.</li><li>Strong organizational and multi-tasking abilities.</li></ul>What You'll Need<ul><li>University degree in political science, social sciences, or a related discipline (or equivalent combination of education and experience).</li><li>Proven project management experience, ideally within Indigenous organizations.</li><li>Strong understanding of issues impacting off-reserve Indigenous Peoples in urban and rural areas.</li><li>Experience conducting social science research and applying research principles.</li><li>Demonstrated success in building positive relationships with community-based organizations.</li><li>Experience managing collaborative work plans and multi-partner projects.</li><li>Advanced writing skills, including proposal and report development.</li><li>Strong interpersonal and decision-making skills, with the ability to navigate sensitive issues.</li><li>Experience applying Gender-Based Plus (GBA+) analysis.</li><li>Leadership abilities to problem-solve, overcome obstacles, and ensure results.</li></ul>What We Offer<ul><li>Competitive salary.</li><li>Comprehensive benefits package including medical, dental, vision, life insurance, EFAP, and mental health supports.</li><li>Generous paid time off.</li><li>Opportunities for professional development and meaningful, impactful work.</li></ul>Apply Now!If you’re ready to contribute to systemic change and support the advancement of Indigenous women, girls, and 2SLGBTQQIA+ Peoples, please submit your resume and cover letter.We are committed to equity in employment. Priority will be given to qualified Indigenous candidates, and we encourage applicants to self-identify in their cover letter.If contacted for an interview, please advise us of any accommodation needs, and we will work with you to ensure accessibility throughout the process.Applications will be accepted until the position is filled. We thank all applicants for their interest; only those selected for an interview will be contacted.

MMIWG2S+ Project Manager

Marketing and Communications Manager (Volunteer)Location: Remote Type: Part-time, Volunteer (Unpaid) Duration: 12 weeks &nbsp;About Tech2Step Tech2Step is an innovative nonprofit organization dedicated to empowering women and allies in the tech industry. Through dynamic events and forward-thinking initiatives, we cultivate an inclusive, supportive community that champions diversity and professional growth. With over 75 successful events and a growing network of industry leaders, Tech2Step creates unconventional opportunities for tech professionals to connect, learn, and thrive. Our signature weekly outdoor walks offer a unique environment for authentic networking, learning, and community building. We prioritize inclusivity and foster a safe, welcoming space for individuals from diverse backgrounds to collaborate and help reshape the future of tech.&nbsp;Role Overview As the Marketing and Communications Manager, you will be instrumental in amplifying Tech2Step’s voice and mission. This role offers a fantastic opportunity to gain hands-on experience managing communications, crafting compelling content, and driving engagement across multiple platforms. Working closely with the leadership team, you will help shape our brand, promote events, and build stronger connections within and beyond the tech community. Please note: This is a volunteer, unpaid position. We welcome candidates passionate about making an impact through strategic marketing and communications.&nbsp;Key Responsibilities<ul><li>Develop and execute marketing strategies to increase visibility and engagement for Tech2Step’s programs and events.</li><li>Manage content creation across digital channels including social media, newsletters, website updates, and promotional materials.</li><li>Collaborate with event organizers to design compelling campaigns that drive participation and awareness.</li><li>Monitor and analyze marketing performance metrics to optimize outreach efforts.</li><li>Support branding initiatives ensuring consistent messaging and visual identity across all communications.</li><li>Maintain and grow Tech2Step’s online community through active engagement and relationship building.</li><li>Contribute to special projects, research, and strategy development as needed.</li></ul>&nbsp;Qualifications<ul><li>Bachelor’s degree or equivalent experience in Marketing, Communications, Public Relations, or a related field.</li><li>Prior experience in marketing, communications, or social media management preferred.</li><li>Excellent written and verbal communication skills with strong attention to detail.</li><li>Proficiency with social media platforms, email marketing tools, content management systems, and basic graphic design (e.g., Canva).</li><li>Ability to work independently, manage multiple tasks, and meet deadlines.</li><li>Passion for diversity, equity, and inclusion, especially in the tech sector.</li><li>Comfort working remotely and collaborating virtually with a distributed team.</li></ul>&nbsp;Diversity and Inclusion Tech2Step is committed to creating an inclusive environment and encourages applications from youth and professionals belonging to underrepresented communities, including women, racial minorities, Indigenous peoples, and people with disabilities.&nbsp;Benefits<ul><li>Gain valuable experience leading marketing and communications efforts at a growing nonprofit.</li><li>Work closely with industry leaders and expand your professional network within tech and social impact sectors.</li><li>Receive mentorship and guidance on strategic communications and brand management.</li><li>Earn a reference letter, LinkedIn recommendation, and certificate of volunteer service upon successful completion.</li><li>Flexible remote volunteering that accommodates your schedule and commitments.</li></ul>&nbsp;If you’re passionate about amplifying diverse voices in tech and eager to make a difference through impactful marketing, we’d love to hear from you! Apply today to join the Tech2Step team and help us shape the future of tech! &nbsp;

Tech2Step Canada

Marketing and Communications Manager (Volunteer)

Inner Hope Youth Ministries is seeking a passionate and visionary Executive Director to lead our organization in fulfilling its mission to journey alongside youth and their families in East Vancouver, nurturing hope, belonging, and growth. Through support, life skills development, spiritual care, and housing, we work together to create a real and lasting impact in our community. The Executive Director will play a pivotal role in advancing this mandate, ensuring that Inner Hope continues to be a place of support, empowerment, and positive change. Rooted in the values of Christian faith, committed relationships, loving community, integrity and reconciliation - and a deep understanding that hope and healing is experienced through relationship - the work of Inner Hope focuses on five Calls to Action drawn from the 2015 Truth and Reconciliation Commission report: (1) We journey with parents and extended family as they seek to strengthen family relationships and grow in their capacity to care for their children; (2) We work with youth and young adults to further their education and gain the training required for their employment goals; (3) We support families to access health care and develop a healthy lifestyle to reduce the gap in health outcomes; (4) We support the community to break the cycle of over-representation of Indigenous people in custody; (5) We support churches and Christian organizations to recognize the church’s contribution to oppression of Indigenous people in Canada and to work towards positive reconciliation.

Inner Hope Youth Ministries

Executive Director

ACCESS Business Coaches play an important role in supporting clients who need help in developing and refining their business plans as well as developing specific skills to run their business more effectively. They facilitate small group topic-specific sessions and work one-to-one with clients. Business Coaches work with clients from the very early planning stages of their business as well as providing ongoing support as clients launch and grow their businesses. Related Skills &amp; Experience:<ul>	<li>Hands-on experience as a business owner/entrepreneur, with startups or advising small businesses and/or subject matter expertise relevant to supporting small business owners (e.g. online marketing, sales, product development, social media, accounting, etc.).</li>	<li>Strong interpersonal and communication skills.</li>	<li>A good listener, empathetic, patient, non-judgmental, objective and client-centric.</li>	<li>Awareness of and/or interest/experience working with low-income and culturally diverse communities.</li>	<li>Second language an asset.</li></ul>Commitment:<ul>	<li>A minimum of 12 months involvement with ACCESS.</li>	<li>For small group coaching, a minimum of 4 sessions per year (1 hour/session).</li>	<li>Flexibility in time committed to working one-on-one with clients for business plan review based on their specific needs.</li></ul>Benefits and Impact<ul>	<li>Help ACCESS achieve its mission of eliminating barriers to achieve financial security.</li>	<li>Opportunity to connect and network with a community of like-minded professionals and entrepreneurs.</li>	<li>Empower individuals through the sharing of knowledge and skills.</li></ul>

ACCESS Community Capital Fund

Volunteer Business Coach (Bookkeeping  &  Accounting)

Founded in 1982 by Barbara Clark (CM), the Ottawa Regional Youth Choir (ORYC) is one of Ontario’s premier youth choral organizations, providing exceptional musical training, leadership development, and performance opportunities for youth aged 15–25. As a volunteer Board Director, you will help guide ORYC’s long-term vision and ensure its values — choral excellence, inclusion, collaboration, and service — are reflected in everything we do.Directors are appointed for a two-year period and attend approximately eight board meetings per year (six regular meetings of about 90 minutes, one spring planning retreat, and one budget meeting), as well as applicable committee meetings. They are expected to contribute to strategic planning, governance, and decision-making, participate in at least one standing committee or project, attend and assist at ORYC concerts and events, and engage in orientation and ongoing board development.How will this opportunity benefit the volunteer? • Gain meaningful experience in nonprofit governance, leadership, and arts administration&nbsp;• Develop skills in strategic planning and collaborative decision-making&nbsp;• Contribute to the growth and sustainability of a respected youth arts organization&nbsp;• Join a supportive team of passionate volunteers and arts professionals&nbsp;• Attend inspiring performances and see your impact firsthandHow will the organization benefit? • Receive thoughtful leadership and governance guidance from dedicated volunteers&nbsp;• Strengthen its ability to achieve long-term artistic and organizational goals&nbsp;• Benefit from directors’ professional skills, diverse perspectives, and commitment to youth development&nbsp;• Enhance concert and event delivery through board member participation and support&nbsp;• Expand the organization’s network through directors acting as ambassadors in the community

Ottawa Regional Youth Choir

Board Director – Ottawa Regional Youth Choir (ORYC)

Join the Board of Directors at the Ottawa School of ArtAre you passionate about visual arts and community engagement? The Ottawa School of Art (OSA) is seeking enthusiastic and community-minded individuals in the Ottawa area to join our volunteer Board of Directors.As a board member, you’ll help guide the strategic direction of one of Ottawa’s most treasured and historic arts institutions, now in its 146th year. OSA offers accessible art education through in-person and online classes at two campuses: our heritage main campus in the ByWard Market and a second location at the Shenkman Arts Centre in Orléans.We are prioritizing candidates with expertise in one or more of the following areas:<ul><li>Information Technology – management in domains such as cybersecurity, business continuity, IT infrastructure, risk oversight, IT strategy and development, data governance, IT footprints, and service level agreement (SLA) negotiations</li><li>Planning and Fundraising – strategic insight into fundraising campaigns and event planning, identifying sponsorship opportunities, and supporting community engagement (direct solicitation from your personal network is not required)</li><li>Non-Profit Experience and Board Governance – knowledge of non-profit operations and governance best practices</li></ul>We also welcome candidates with experience in:<ul><li>Marketing and communications</li><li>Finance or accounting</li><li>Human resources</li></ul>Prior board experience is an asset, but not required. We encourage applications from individuals of all backgrounds, especially those who reflect the diversity of our community.Board Member Expectations<ul><li>Attend approximately 8 board meetings per year (starting November 2025)</li><li>Review materials provided in advance of meetings to be able to provide advice and guidance to the Executive Director according to your expertise</li><li>Participate in strategic planning and committee work of interest to you</li><li>Serve as an ambassador for OSA’s mission and values</li></ul>Board positions are volunteer roles and will be confirmed at the Annual General Meeting in November 2025.How to ApplyPlease email your letter of interest and CV to:Judith Donin, Board Vice President<a href="mailto:nominations@artottawa.ca" target="_blank">nominations@artottawa.ca</a>Deadline: 5:00 PM, September 28, 2025 or until positions are filled.In your letter, tell us why you’re interested in the OSA Board and highlight any relevant experience. Selected applicants will be contacted for an interview.To learn more about the Ottawa School of Art, visit <a href="https://artottawa.ca/" target="_blank">https://artottawa.ca/</a>__//__Joignez-vous au conseil d’administration de l’École d’art d’OttawaÊtes-vous passionné par les arts visuels et l’engagement communautaire? L’École d’art d’Ottawa (ÉAO) est à la recherche de personnes enthousiastes et engagées dans leur communauté pour se joindre, à titre bénévole, à son conseil d’administration.En tant que membre du conseil, vous contribuerez à orienter la stratégie d’une des institutions artistiques les plus précieuses et historiques d’Ottawa, qui en est maintenant à sa 146e année. L’ÉAO offre un enseignement artistique accessible grâce à des cours en personne et en ligne dans deux campus : notre campus patrimonial du Marché By et un second campus situé au Centre des arts Shenkman à Orléans.Nous accordons la priorité aux candidatures possédant une expertise dans un ou plusieurs des domaines suivants :<ul><li>Technologies de l’information – gestion dans des domaines tels que la cybersécurité, la continuité des activités, l’infrastructure TI, la gestion des risques, la stratégie et le développement TI, la gouvernance des données, les environnements technologiques et la négociation des ententes de niveau de service (ENS).</li><li>Planification et financement – expertise stratégique en campagnes de financement et en organisation d’événements, identification d’occasions de commandite et soutien à l’engagement communautaire (une sollicitation directe auprès de votre réseau personnel n’est pas requise).</li><li>Expérience en OBNL et gouvernance de conseil – connaissance du fonctionnement des organismes à but non lucratif et des meilleures pratiques de gouvernance.</li></ul>Nous accueillons également favorablement les candidatures ayant de l’expérience en :<ul><li>Marketing et communications</li><li>Finance ou comptabilité</li><li>Les ressources humaines</li></ul>Une expérience préalable comme membre d’un conseil d’administration constitue un atout, mais n’est pas obligatoire. Nous encourageons les candidatures de personnes de tous les horizons, particulièrement celles qui reflètent la diversité de notre communauté.Attentes des membres du conseil<ul><li>Assister à environ 8 réunions du conseil par année (à compter de novembre 2025)</li><li>Examiner les documents fournis avant les réunions afin de pouvoir conseiller et guider la direction générale selon votre expertise</li><li>Participer à la planification stratégique et aux comités qui suscitent votre intérêt</li><li>Agir comme ambassadeur ou ambassadrice de la mission et des valeurs de l’ÉAO</li></ul>Les postes au conseil d’administration sont bénévoles et seront confirmés lors de l’assemblée générale annuelle de novembre 2025.Comment poser votre candidatureVeuillez faire parvenir votre lettre d’intérêt et votre CV à :Judith Donin, vice-présidente du conseil<a href="mailto:nominations@artottawa.ca" target="_blank">nominations@artottawa.ca</a>Date limite : 28 septembre 2025, 17 h (ou jusqu’à ce que les postes soient comblés).Dans votre lettre, dites-nous pourquoi vous souhaitez siéger au conseil d’administration de l’ÉAO et soulignez toute expérience pertinente. Les personnes sélectionnées seront contactées pour une entrevue.Pour en savoir plus sur l’École d’art d’Ottawa : <a href="https://artottawa.ca" target="_blank">https://artottawa.ca</a>

Ottawa School of Art

Board Member

Our Business Lab is a free online workshop series for entrepreneurs interested in launching a business. The workshop series equips them with the tools needed to launch and run a profitable business. Participants will receive training and coaching to develop their ideas into viable business plans. The role of the session trainers is to develop and present specialized content related to small business. Topics are geared to new and small business entrepreneurs and individuals with limited to no business training. Responsibilities include preparing and delivering a two-and-a-half-hour workshop that is educational and engaging. ACCESS provides input to our workshop volunteers on general training topics that would be relevant to the needs of our clients. We, however, welcome the expertise of each volunteer to develop and design individual training sessions. Related Skills &amp; Experience:<ul><li>Experience as an entrepreneur, small business owner/advisor or with a business environment.</li><li>Experience delivering business or financial workshops/webinars for small businesses and the general public would be an asset.</li><li>Strong communication, interpersonal &amp; networking skills.</li><li>Public speaking and presentation skills.</li><li>Experience working with diverse cultural and socio-economic groups.</li><li>Second language an asset.</li></ul>Commitment: Will vary based on needs and availability. Workshop presenters can expect to participate in two or more presentations per year. &nbsp;

Volunteer Facilitator (Business Lab)  - Bookkeeping & Accounting  Facilitator

1 
 

Administrative Services Assistant 

Role Description 

Reports to: Directly to the Executive Director of CAEP and functionally to Senior Managers as indicated 
below 

Date Revised: July 2025 

Location: Ottawa/National Capital Region (although the majority of work will be remote, we require the 
candidate to reside in our region). 

Summary Profile: 

The Administrative Services Officer supports the senior management of CAEP with the following: 

 • Co-ordinate exhibitor registration and provide onsite assistance at Conference 
 • Assist in providing financial administration support 
 • Provide administrative support to specific CAEP Committees 
 • Coordination of Committee meetings at the annual CAEP Conference 
 • Provide administrative and coordination support for all signage and furniture needs 
 • Provide support to the CAEP Board of Directors 

Qualifications: 

 • Canadian Citizen 
 • High school diploma 
 • 5 years administrative experience 
 • Experience in using Microsoft software (excel, word, PowerPoint, Teams, outlook, etc.) 

 
Starting Salary: 

 • $55,000-$60,000 

1-year contract with permanent position possible if performance is judged to meet expectations 

Job Accountabilities 

Key Accountability #1: Coordinate Exhibitor Registration and Provide on-site Assistance at Conference 

Duties/Tasks • Under the direction of the Senior Lead, 
assist in selling booths 

 • Co-ordinate exhibitor registration prior to 
conference 

 • Propose, assemble and distribute a 
welcome kit for exhibitors 

 • Assist in work with Conference venue 
staff to draft an exhibit hall floor plan 
for approval 

 • Prepare exhibitor/sponsor delegate lists 


2 
 

 • Provide onsite event support and 
supervision including set up, onsite 
execution, and tear down 

 • Maintain up-to-date partnership list for 
mailchimp eblasts to potential 
sponsors/exhibitors 

 • Organize volunteers for conference and 
family-friendly events 

 • Provide sales updates to executive 
director/team members as required. 

 • Obtain Exhibitor and Sponsor information 
for posting on the CAEP website 
 

Expected Results • Timely exhibitor registration 
 • All Sponsors and Exhibitors are displayed 

on the CAEP website 
 • All Exhibitors have the information that 

they need for the Conference 
Decisions made by incumbent • Establish a process for registration 

 • Establish a process and format for 
obtaining Exhibitor and Sponsor 
information for CAEP Website 

 • Propose the contents for the Welcome 
kit 

 • Work with conference center staff to 
prepare a draft layout for the Exhibit Hall 

 • Respond to Exhibitors’ questions and 
liaise with senior managers and/or 
Executive Director where needed 
 

Measurements • Quality of work – established processes 
are followed 

 • Satisfaction of the Exhibitors 
 • Efficiency in completing tasks 
 • Completion of the highest priority tasks 

first 
Reporting Supervisor Senior Lead, Partnership 


3 
 

Key Accountability #2: Assist in providing financial administration support 

Duties/Tasks • Produce invoices, process payments and 
track payment status of all sponsorship 
and exhibitor sales as required 

 • Create and maintain a spreadsheet for 
easy tracking 

 • Provide an overdue payment report 
monthly for follow-up 

Expected Results • Produce invoices, process payments and 
track payment status of all sponsorship 
and exhibitor sales as required 

 • Create and maintain a spreadsheet for 
easy tracking 

 • Timely production of invoices 
 • Ability to easily track payment status of 

all sponsorship and exhibitor sales 
Decisions made by incumbent • Creation of tracking sheet 

 • Follow-up with clients as required 
 • During regular meetings, review tracking 

documents, and highlight issues and 
propose solutions 

Measurements • Quality of work – accuracy, neatness and 
completeness of minutes 

 • Speed and efficiency in completing tasks 
 • Completion of the highest priority tasks 

first 
 • Accuracy of tracking sheet 

Reporting Supervisor Executive Director 
 

Key Accountability #3: Provide administrative support to specific CAEP Committees and CAEP Board of 
Directors 

Duties/Tasks • CAEP Board: organizing meetings, 
managing SharePoint Board site, 
organizing logistics for in-person 
meetings and providing support where 
necessary 

 • Nominating Committee: updating 
timelines for AGM, organizing meetings, 
drafting agendas and minutes, preparing 
member eblasts, assisting in AGM 
meetings, and providing support where 
necessary 


4 
 

 • General administrative support to the 
Executive Director 

Expected Results • Agendas accurately reflect the direction 
of the Committee Chair 

 • Materials are sent out in a timely fashion 
allowing the members time to read 

 • Follow-up is completed in a timely 
manner 

Decisions made by incumbent • Development of agenda for meetings, to 
be approved by Reporting Supervisor, 

 • Organize and send out conference call 
details 

 • Provide/oversee follow-up action(s)and 
Committee Chair 

 • Recommendations to the CAEP Executive 
Director on solutions to issues 

Measurements • Accuracy and timeliness of minutes 
 • Timely follow-up 
 • Work quality 

Reporting Supervisor Executive Director and various senior staff 
 

Key Accountability 4: Coordination of Committee meetings at the annual CAEP Conference 

Duties/Tasks • Manage the process for Committees to 
book rooms at the CAEP Conference 

 • Oversee implementation of process 
 

Expected Results • Established an automated process that 
will provide fair and equitable access to 
room space for Committee meetings at 
conference 

 • Oversee the process and work to resolve 
any issues that arise 

Decisions made by incumbent • Creation of an automated process 
 • Follow-up with Committees as required 
 • Highlight issues and propose solutions to 

the Executive Director that cannot be 
easily resolved 

Measurements • Easy to use automated process 
 • Efficient oversight 

Reporting Supervisor Executive Director

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