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Type: Regular, Full-TimeExpected Start Date: October 2025Reports to: Executive DirectorLocation: Toronto, ON (Hybrid)Salary Range: $125,000-$140,000 AnnuallySummary&nbsp;Oceana Canada was established as an independent charity in 2015 and is part of the largest international advocacy group dedicated solely to ocean conservation. Oceana Canada has successfully campaigned to ban plastic pollution, end the shark fin trade, make rebuilding depleted fish populations the law, improve the way fisheries are managed and protect marine habitat.&nbsp;Canada has the longest coastline in the world, with an ocean surface area of 7.1 million square kilometres, or 70 per cent of its landmass. Oceana Canada believes that Canada has a national and global obligation to manage our natural resources responsibly and help ensure a sustainable source of protein for the world’s growing population.&nbsp;Oceana Canada works with civil society, academics, fishers, Indigenous Peoples and the federal government to return Canada’s formerly vibrant oceans to health and abundance. By restoring Canada’s oceans, we can strengthen our communities, reap greater economic and nutritional benefits, and protect our future.Oceana Canada seeks a Director of Finance and Administration, based in Toronto. Reporting to Executive Director, the Director of Finance and Administration is responsible for ensuring that Oceana Canada’s systems are working efficiently and effectively to support the organization’s strategic goals. They will ensure that Oceana Canada is meeting legal and regulatory requirements and is following the established policies and procedures of the office. The Director leads the budget process (annual, campaign and donor) and produces financial reports and analyses for the Executive Director, donors, and external auditors. They ensure that Oceana Canada’s resources are properly utilized, in accordance with the charity’s policies and procedures, and in strict conformity with all regulations and donor requirements. They are responsible for the financial, accounting, human resources, office administration, IT , contracts and procurement functions in Canada.&nbsp;The Director of Finance and Administration is responsible for the strategic oversight and management of the charity’s financial operations, ensuring strong internal controls, compliance with regulatory requirements, and alignment of financial practices with the organization’s mission and values. This role also provides organizational oversight for risk management, office operations, HR functions, and IT systems to support operational excellence across Oceana.Principal duties and responsibilities&nbsp;Regulatory and policy compliance and risk management<ul><li>Ensure compliance with CRA and provincial/federal regulations, including filings, audits, and risk mitigation.&nbsp;</li><li>Maintain internal controls and actively monitor organizational risk exposure.</li></ul>Oversight of physical and remote office operations in Canada<ul><li>Oversee financial and operational aspects of office infrastructure, remote work support, and vendor contracts across Canada.&nbsp;</li><li>Ensure vendor compliance and safe, functional work environments aligned with local and Oceana standards.</li></ul>Oversight of information technology within Canada<ul><li>Support the implementation and use of IT systems and tools at the country level, ensuring they meet local operational needs.&nbsp;</li><li>Ensure compliance with data privacy laws and alignment with Oceana standards and policies.</li></ul>Oversight of human resources and people operations&nbsp;<ul><li>Oversee payroll, benefits, and financial aspects of HR operations.</li><li>Ensure compliance with employment standards and alignment of HR policies with organizational values and foster an inclusive, supportive work culture.</li><li>Lead corrective performance improvement plans and termination processes as necessary in conjunction with the Executive Director</li><li>Review salaries for pay equity, advise on performance assessment increases and promotions aligned with Oceana Canada policies.</li></ul>Oversight of accounting and financial managementFinancial strategy and mission alignment:<ul><li>Lead financial planning and reporting to ensure alignment with strategic goals and long-term sustainability.&nbsp;</li><li>Manage the organization’s assets, ensuring all investment decisions align with CRA regulations governing registered charities.</li></ul>Budgeting and forecasting:<ul><li>Develop and manage annual budgets, variance analysis, and forecasts in collaboration with department leads.</li></ul>Grants, donor data, and donation processing:<ul><li>Oversee compliance and financial tracking for grants and donations, ensuring CRA and financial reporting requirements to funders and CRA are met in a timely manner.</li></ul>Internal Controls:<ul><li>Maintain and enforce internal controls, financial policies, and audit readiness to ensure transparency and accountability.</li></ul>Collaboration with Oceana, Inc.Liaise with and support Oceana, Inc’s departments—such as Fundraising, IT, HR and Legal—and coordinate collaboration, including negotiation of service agreements.Requirements<ul><li>Bachelor’s degree and recognized accounting designation in good standing, or an equivalent combination of education and experience.</li><li>Strong knowledge of Canadian accounting standards for not-for-profits and CRA regulations</li><li>More than 7+ years of progressive experience in accounting/finance, or operations, with increasing levels of responsibility.</li><li>Proven leadership in budgeting, financial planning, and grants management.</li><li>Familiarity with HR, IT, and operational best practices in a mission-driven organization.</li><li>Must be highly self-motivated and proactive, with the ability to manage multiple tasks and deadlines efficiently and accurately in a collaborative environment.</li><li>Must possess strong problem-solving, conflict resolution, and communication skills</li><li>Must have the ability to read, analyze, and interpret financial reports, professional publications, technical documentation, and relevant government regulations.</li><li>Proficient in writing clear, concise reports, business correspondence, and operational or procedural manuals.</li><li>Must have experience in preparing or overseeing payroll and statutory tax deductions.</li><li>Must be familiar of Canadian tax regulations, social security, and employment legislation in different provinces.</li><li>Demonstrated ability to work effectively as part of a cross-functional and geographically distributed team</li><li>Must have good planning and organizational skills&nbsp;</li><li>Ability to work effectively as a member of a team.&nbsp;</li><li>Working knowledge of Windows-based applications, including Microsoft Office Suite</li><li>Experience using Salesforce, Engaging Network, and Netsuite are strong assets.</li><li>Understanding of US GAAP is an asset</li><li>A commitment to&nbsp;Oceana Canada’s mission, goals, and values.&nbsp;</li></ul>This is a permanent full-time position that comes with a comprehensive and generous benefits package, including paid time off, health and dental coverage. This is a hybrid remote role, with in-office collaboration on Tuesdays, Wednesdays, and Thursdays, offering a great balance of flexibility and team engagement.Oceana Canada is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, support will be provided in the recruitment process and accommodations for disabilities will be provided on request wherever appropriate. All offers of employment are conditional upon the successful completion of reference checks and a criminal background check.&nbsp;While we thank all candidates for their interest, only those short-listed will be contacted.&nbsp;TO APPLY:&nbsp;Please apply at the link below by 5:00 p.m. ET on October 02, 2025 for the best consideration. Applications will be assessed upon receipt; therefore, we encourage early submission.

Oceana Canada

Director of Finance and Administration

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The Law Foundation of Ontario was established in 1974 under the Law Society Act. The 
Foundation receives and uses the interest on lawyers’ and paralegals’ mixed trust accounts to 
support legal education, legal research, legal aid, and law libraries in Ontario. It does this 
through grantmaking to nonprofits and providing funds to Legal Aid Ontario. The Foundation 
also administers the Class Proceedings Fund, which provides cost assistance in class actions. 

The Foundation is an inclusive employer. We respect equity, inclusion, and diversity. We are 
dedicated to creating a workplace reflective of the community we serve and welcome 
applications from diverse groups. Accommodation, if required, will be provided throughout the 
hiring process in accordance with the Human Rights Code. 

Controller 

1 permanent position 

Are you interested in access to justice? Do you have experience in the nonprofit or philanthropic 
sector? Consider joining The Law Foundation of Ontario as Controller. 

The Controller will lead a proactive and hands-on approach for the day-to-day financial 
operations and reporting. This includes preparing financial statements, ensuring accuracy and 
compliance with financial regulations, and providing detailed financial information and analysis 
to support financial decisions. 

Under the guidance of the Director, Strategic Finance, and in collaboration with a dynamic, 
high-performing team, you will provide controllership expertise and advice in the development, 
implementation, and enhancement of financial reporting, structures, and decision-making 
processes 

You will also: 

 • Prepare and review periodic financial reports, ensuring accuracy and compliance with 
financial regulations. 

 • Manage and control ongoing maintenance of the Foundation’s Chart of Accounts. 

 • Lead the finance team in performing in-depth analysis of month-end variances. 

 • Maintain an effective framework of internal controls to safeguard assets and promote 
efficiency. 

 • Oversee financial reporting, budgeting, forecasting, and the annual audit. 

 • Collaborate with the Foundation’s auditors and provide necessary documentation. 

 • Support cash planning processes to ensure timely disbursement of grants and 
operational requirements. 

<a href="https://lawfoundation.on.ca/" target="_blank">https://lawfoundation.on.ca/</a>
<a href="https://www.ontario.ca/laws/statute/90l08#BK134" target="_blank">https://www.ontario.ca/laws/statute/90l08#BK134</a>
<a href="https://lawfoundation.on.ca/for-lawyers-and-paralegals/class-proceedings-fund/" target="_blank">https://lawfoundation.on.ca/for-lawyers-and-paralegals/class-proceedings-fund/</a>

Page 2 of 2 
 

 • Lead and optimize the month-end close process to maintain timeliness and accuracy of 
financial reporting. 

 • Coordinate the annual Budget process and update the Foundation’s forecasts. 

 • Promote and support the implementation of innovation and continuous improvement 
within Finance and across the Foundation. 

 
Qualifications 
We are seeking an innovative and positive team player with: 

 • A postsecondary degree in accounting, finance, business, or a related field. 

 • Professional accounting designation (CA or CPA). 

 • 7-10 years of experience in progressively senior-level roles. 

 • Experience with multi-dimensional accounting applications within an ERP system. 

 • In-depth knowledge and skills in financial management, controllership, financial and 
budget planning, and the full cycle of accounting activities. 

 • Proven understanding of banking processes, financial data analysis, and financial 
legislation. 

 • Excellent relationship management and communication skills. 

 • Experience in the philanthropic and/or non-profit sector is preferred. 

 
The Foundation is a hybrid workplace in downtown Toronto. We offer a comprehensive benefits 
program, including RRSP matching, as well as generous vacation and paid personal time off. 

Hiring salary range: $135,000 - $155,000 

How to apply: Submit your resume and cover letter to The Mason Group. 

Application deadline: September 30, 2025 

We thank all external applicants for their interest, however, only those selected for further 
consideration will be contacted. Applications will be reviewed on a rolling basis. 
For more information about the opportunity and The Law Foundation of Ontario please visit 
<a href="http://www.lawfoundation.on.ca" target="_blank">www.lawfoundation.on.ca</a>. 

<a href="https://www.masongroup.ca/job-details/controller/" target="_blank">https://www.masongroup.ca/job-details/controller/</a>
<a href="https://lawfoundation.on.ca/" target="_blank">https://lawfoundation.on.ca/</a>

<ul>	<li>Controller</li>
</ul>

The Law Foundation of Ontario

Controller

Job Summary:&nbsp;BQWCHC is looking for two full time Medical Secretaries for an 18 month contract. One will work in Trenton, ON, the other in Belleville, ON.The Medical Secretary is part of an integrated administrative team, providing front-line reception support as well as administrative support to the Centre, with a primary focus on supporting the onboarding of new clients. The Medical Secretary coordinates and maintains appointments, chart management including incoming/outgoing fax management; electronic data transfer; uploading of relevant clinical and administrative documentation to electronic medical records.&nbsp;&nbsp;Why work here:&nbsp;Monday-Friday &nbsp;Employer Paid Benefits&nbsp;HOOPP Pension&nbsp;Collaborative Team Culture&nbsp;Values Driven Decision Making &nbsp;Trauma-Informed Approach &nbsp;Key Areas of Responsibility:&nbsp;&nbsp;Provides general administrative services to support the teams and activities of the Centre, including preparing correspondence and reports.&nbsp;Maintains electronic waitlist database and co-ordinates/schedules new client intake appointments, ensuring accurate and timely updates of client demographic information into electronic system; maintains electronic wait-list database.&nbsp;&nbsp;Assists with reception functions including managing multi-line phone system, greeting clients, and booking appointments.&nbsp;Manages client records: correspondence, consents, referrals, and related documents.&nbsp;Ensures accuracy and timely follow-up for all referrals.&nbsp;Works collaboratively as a member of the interdisciplinary team.&nbsp;Qualifications:&nbsp;&nbsp;Medical Secretary Certificate and/or equivalent of education and experience in a health care setting.&nbsp;Proficiency in the use of computers and various software applications and office equipment.&nbsp;Experience with electronic medical records (Telus PS Suites) is an asset.&nbsp;Seasoned professional with excellent communication skills; ability to work well in an inter-professional and collaborative environment.&nbsp;Demonstrated ability to work effectively and efficiently with a focus on detail and accuracy in a fast-paced environment.&nbsp;Experience working effectively with communities and individuals who face barriers to accessing equitable care, including those with mental health and addictions challenges, &nbsp;history of trauma, etc., an asset&nbsp;Some evening shifts may be required.&nbsp;To apply for this opportunity please forward your resume and cover letter electronically to <a href="mailto:hr@bqwchc.com" target="_blank">hr@bqwchc.com</a>.&nbsp;&nbsp;Within the subject line of your email, please indicate the position title for which you are applying.&nbsp;&nbsp;Deadline for applications is September 19, 2025 at 4:00pm&nbsp;&nbsp;

Belleville and Quinte West Community Health Centre

Medical Secretary

Short DescriptionThe MIND Program is seeking passionate people to direct its work in creating healthy and vibrant communities in Toronto ON where people are invested, involved, safe and connected to each other. We are seeking a new board member to help lead our work addressing food insecurity which now affects 25% of Torontonians.&nbsp;Come expand your skills in leading positive change, learn about the challenges and successes of our program participants, and give back to the community from your time and talents.&nbsp;Job Description – Board MemberThe Board of Directors is the highest leadership body of the MIND Program. It is accountable for the MIND Program’s performance in meeting its mission and goals, and meeting its ethical and legal obligations to the community.Individual board members are elected by the MIND Program’s membership at the annual general meeting for a two-year term which is renewable.Duties of board members<ul><li>act in the best long-term interests of the MIND Program</li><li>prepare for and participate constructively in board meetings</li><li>help establish, monitor, and support operational policies</li><li>approve and monitor the MIND Program’s programs and services</li><li>monitor and ensure the financial health of the MIND Program</li><li>support and abide by board decisions once made</li><li>advocate for the MIND Program in the wider community, with partners, and with donors</li><li>serve without remuneration, but may be reimbursed for reasonable expenses</li><li>avoid any personal or financial conflicts of interest</li><li>maintain confidentiality about internal and personnel matters</li></ul>Time commitment – average of 3 hours per month for preparation and attending monthly board meetings which are currently held virtually on Zoom.&nbsp;Qualifications – experience in fund-raising, legal affairs, or human resource management would be an asset

MIND Program

Board Member

About HSLM:Envisioning a compassionate community where animals &amp; humans thrive together, we have a unique transformational opportunity at this time on our team.Position Overview:The&nbsp;Manager of Finance is responsible for the day-to-day financial operations of Humane Society London &amp; Middlesex, including accounting, payroll, accounts payable/receivable, and financial reporting. This role ensures accuracy, compliance, and timely processing of transactions while supporting budgeting, forecasting, and audit preparation. Working closely with the Executive Director and the Director of Operations, the Manager of Finance provides reliable financial information to guide decision-making and helps maintain the organization’s accountability and sustainability.<h3>Key Role Responsibilities Include:</h3>Financial Management &amp; Compliance<ul><li>Develop, implement, and maintain financial systems, policies, controls, and best practices to ensure accountability and compliance with GAAP and CRA requirements.</li><li>Ensure timely and accurate preparation of financial statements, reports, and filings (e.g., WSIB, HST, T3010).</li><li>Oversee payroll, benefits, remittances, and year-end filings.</li><li>Manage and maintain organizational record-keeping and digital financial security.</li><li>Ensure contracts, vendor agreements, and procurement activities are fiscally responsible and aligned with organizational goals. &nbsp;</li></ul>Budgeting, Forecasting &amp; Analysis &nbsp;<ul><li>Lead the preparation of annual budgets, forecasts, and cash flow projections.</li><li>Support managers in monitoring and managing departmental budgets.</li><li>Conduct ongoing financial analysis to track performance, manage risk, and identify opportunities for cost savings and growth.</li><li>Provide financial insight and advice to leadership to support decision-making. &nbsp;</li></ul>Accounting Operations &nbsp;<ul><li>Oversee day-to-day financial operations including accounts payable, accounts receivable, reconciliations, deposits, and expense management.</li><li>Manage purchasing and oversee capital expenditures, equipment, fleet, and related agreements.</li><li>Ensure accurate, timely, and error-free processing of all transactions. &nbsp;</li></ul>Audit, Banking &amp; Stakeholder Relations &nbsp;<ul><li>Liaise with auditors, banking partners, and external advisors, ensuring timely completion of audits and other financial obligations.</li><li>Prepare and provide information to support grant, donor, and funder reporting requirements.</li><li>Collaborate with the Fund Development team to align financial processes with fundraising and donor stewardship. &nbsp;</li></ul>The above statements are not intended to be an all-inclusive list of duties and responsibilities of the position. Rather, they are intended only to describe the general nature of the job.<h3>Core Competencies</h3><ul><li>Exceptional attention to detail with a commitment to accuracy</li><li>Strong organizational and time management skills</li><li>Highly accountable and dependable in meeting responsibilities and deadlines</li><li>Proven critical thinking and problem-solving abilities</li><li>Results-oriented with a focus on achieving organizational goals</li></ul>Qualifications:<ul><li>Minimum of three (3) years of progressive experience in financial management.</li><li>Degree or diploma in Business, Finance, Non-Profit Management, or equivalent combination of education and experience.</li><li>Strong knowledge of Canadian GAAP standards, accounting software, and payroll systems.</li><li>Advanced proficiency with Google Workspace and online financial applications.</li><li>Demonstrated reliability, flexibility, and ability to adapt to changing priorities.</li><li>Successful completion of a clear Criminal Background Check.</li></ul>Compensation:<ul><li>Full-time in-office, located in London, ON.</li><li>$60,000 – $80,000 annual salary, dependent on experience and skillset.</li><li>Health benefits package after 3 months of employment.</li><li>3 weeks paid vacation.</li></ul>At HSLM, caring for animals is not just a job, it's a passion. We share a love for animals and care about the communities we serve.&nbsp;HSLM employs a highly dedicated, professional, diverse, and innovative team of people whose collaborative efforts help thousands of animals each year.&nbsp;&nbsp;At HSLM, our team members are challenged to uphold the highest standards and as a team, we strive to meet or exceed all expectations.&nbsp;To apply, please email your resume and cover letter to <a href="mailto:tbliss@hslm.ca" target="_blank">tbliss@hslm.ca</a> by September 30, 2025.

Humane Society London and Middlesex

Manager of Finance

Why Work for Toronto Foundation for Student Success (TFSS):&nbsp;Toronto Foundation for Student Success (TFSS) helps mitigate poverty issues that prevent children from thriving at school. We work with school communities, partners, governments, donors, and other organizations to provide safe and inclusive programs that support students in underserved communities. We believe that if we improve the health and well-being of our children, they will do better in school. And, if they do better in school, they will have a better future. TFSS is recognized by Charity Intelligence Canada as one of the Top 5 Impact Toronto Charities, a Top 10 Impact Canadian Youth Charity, and among the Top 100 Highest Rated Canadian Charities.&nbsp; You will be part of a thriving organization that truly makes a direct, positive impact on the lives of children and youth across Toronto.&nbsp;The OpportunityWe are looking for a Development Manager to join our dynamic, passionate team of professional fundraisers. If you have excellent communication skills, both oral and written, and enjoy taking the initiative, this position is a great fit for you. Reporting to the Director, Development, you will play a key role, as you help coordinate and implement annual fundraising and donor development activities that support revenue goals and the long-term growth of TFSS.Responsibilities include:<ul><li>Effectively manage a portfolio of mid-level and major gift&nbsp;donors.</li><li>Cultivate new donors and develop fundraising&nbsp;opportunities.</li><li>Deliver engaging and informative presentations to prospects, and current funders.</li><li>Create compelling proposals for potential donors and ongoing reports as needed.</li><li>Maintain current knowledge of evolving fundraising trends and strategies.</li><li>Perform other duties as assigned.&nbsp;</li></ul>Required Skills and Abilities:<ul><li>Exceptional communication skills, both oral and written, including the ability to prepare and make effective and impactful presentations and&nbsp;proposals.</li><li>Keen attention to detail, and excellent editing and proofreading skills. </li><li>Self-starter with the ability to work independently, take initiative, and manage multiple priorities while also demonstrating strong collaboration skills and the ability to work effectively with cross-functional teams.</li><li>Demonstrated experience in applicable computer programs, such as Microsoft Word, Excel, Outlook, and donor databases.</li><li>Familiarity with Raiser’s Edge NXT is a strong&nbsp;asset.</li></ul>Education and Requirements:<ul><li>University degree or College diploma in English/Communications or a relevant field.</li><li>Minimum of five years direct experience working in a fundraising/development environment (or an equivalent combination of education and&nbsp;experience).</li><li>Valid driver’s license and access to&nbsp;vehicle.</li></ul>TFSS is committed to the health and wellbeing of our employees. We offer a competitive salary and an excellent benefits plan. We also currently offer the option of a hybrid working environment (office/home) as well as summer hours in July and August.Please note that as a condition of employment, the successful applicant must complete a Vulnerable Sector Screening Police Reference Check. How to ApplyIf you are interested in applying for this position, please email your resume and cover letter to <a href="mailto:recruitment@tfss.ca" target="_blank">recruitment@tfss.ca</a>. In your cover letter, tell us why you want to join our team and how your skills and abilities will help us make a brighter future for children and youth across our city. Applicants are encouraged to apply as soon as possible. Interviews will be conducted on a rolling basis.While we thank all applicants for their interest, only those selected for an interview will be contacted.&nbsp;TFSS is committed to a policy of access and equity in its hiring practices. If you require accommodation during any stage of the recruitment process, please let us know when contacted. To learn more about who we are and what we do, please visit our website at&nbsp;<a href="https://www.tfss.ca" target="_blank">www.tfss.ca</a>.&nbsp;

Toronto Foundation for Student Success

Development Manager (Fundraising)

Frontlines is seeking a Program Lead to manage our Teens Program (ages 13–17). The Program Lead plays a pivotal role in ensuring the success of Frontlines’ programs by overseeing their planning, execution, and impact. This role is responsible for designing and implementing high-quality, mission-aligned programming that addresses the needs of teens in the community while fostering engagement and participation. By managing program delivery, the Program Lead contributes to the efficiency and sustainability of Frontlines’ initiatives, ensuring that programs remain responsive, well-supported, and aligned with Frontlines' strategic objectives.Through their leadership, innovation, and commitment to program excellence, the Program Lead strengthens Frontlines’ ability to empower youth, support families, and drive meaningful change in the communities we serve.The ideal candidate would have well-developed interpersonal and relationship-building skills, with the ability to establish rapport and communicate effectively with youth participants, staff, and volunteers. They will additionally have a strong understanding of diverse cultural contexts and the ability to tailor program strategies for various communities and populations, and a proven ability to design, lead, and evaluate youth-focused programs.Key responsibilities include:<ul><li>Assesses program requirements, develops program plans, and coordinates activity schedules to ensure successful program execution</li><li>Manages the development and execution of the Teens program plan against the funding agreement</li><li>Monitors program work plan and regularly submits Program activity reports and financial reports to program funder and management as required</li><li>Supervise, train, support, and evaluate staff, placement students, and volunteers ensuring development and growth</li><li>Connect with staff from different departments to see opportunities for internal collaboration, resulting in interaction with Frontlines’ full age group of 6-29</li><li>Coordinate and build partnerships with community agencies, vendors, etc.</li><li>Ensure program operations and activities adhere to legal guidelines and internal policies, and provide regular reporting on compliance and program outcomes to management and relevant stakeholders</li><li>Coordinate purchases and tracking of programming supplies with the support of the Operations team</li><li>Assist the Marketing/Outreach/Communications partners in the development of promotional materials and outreach strategies to attract more participants and partners</li><li>Performs other related duties as required to support the team, program implementation, and organizational goals</li></ul>Skills and Qualifications:&nbsp;<ul><li>Bachelor’s Degree or College Diploma required in Education, Community Development, Social Services, Business Administration, and/or related fields.</li><li>Minimum of two years of experience in Program or Project Management, or a similar field</li><li>Experience and sensitivity in dealing with members of diverse cultural and racial backgrounds, including visible and non-visible dimensions of diversity</li><li>Lived experience similar to the racialized and marginalized youth that we serve</li><li>Flexibility regarding assigned work hours and location </li><li>Access to a car and a valid G-class driver’s license for local travel is desirable, though not essential</li></ul>Work Hours:&nbsp;The standard work schedule is&nbsp;10:00 a.m. to 6:00 p.m., with occasional evening and weekend shifts as required by program and organizational needs.What we offer:Free on-site parkingFlexible working hoursPaid Time OffExtended health care and dental benefits, life, and critical insuranceOpportunity to work within a small and diverse teamProfessional development opportunitiesConditions of Employment:The successful candidate must provide a police reference check clearance (vulnerable sector)

Frontlines

Program Lead

Frontlines is seeking a Grants Administrator to support the development and administration of our micro-grants and scholarship programs. This role will be responsible for coordinating the full grants cycle, which includes application design, proposal review, funds allocation, and reporting. The Grants Administrator will ensure that programs are accessible, impactful, and aligned with Frontlines’ mission of supporting youth and families in our community.Key responsibilities include:<ul><li>Develop and implement the micro-grants program’s operational plan, ensuring adherence to policies, procedures, and processes.</li><li>Support the creation of grant-making criteria that reflect the mission and objectives of the funds.</li><li>Provide guidance and resources to youth applicants, including application writing tips, budget templates, and ongoing support.</li><li>Oversee and manage the implementation of grant cycles, ensuring efficient and effective distribution of funds. Assist in developing and applying monitoring and evaluation frameworks to measure program effectiveness.</li><li>Identify potential grant recipients and collaborate with them to develop proposals that align with program objectives.</li><li>Review and evaluate proposals, making recommendations to the Grant Coordinator and Program Director. Monitor and report on the progress of funded projects to the CEO, senior management team, and other relevant stakeholders.</li><li>Provide technical assistance to grant recipients for effective project implementation.</li><li>Lead the development of workshops and curriculum that build youth knowledge of community leadership and diversity.</li><li>Partner with youth organizations to strengthen their capacity through training and workshops.</li><li>Support the design and implementation of social events for children and youth.</li><li>Assist with scholarship programs administered by Frontlines, including cultivating opportunities with external partners.</li><li>Perform other related duties as assigned.</li></ul>Skills and Qualifications:&nbsp;<ul><li>Post-secondary education in social sciences, business management, community development, public administration, or a related field, or an equivalent combination of education and experience.</li><li>Previous experience in grant administration, program coordination, or related work involving funding processes.</li><li>Experience working with diverse populations, particularly youth and marginalized communities. Strong understanding of youth engagement strategies, diversity, and social inclusion.</li><li>Knowledge of monitoring and evaluation systems to assess program impact.</li><li>Ability to use technical tools and platforms to support grant administration and reporting.</li><li>Excellent communication and interpersonal skills, with the ability to provide guidance and support to youth and community partners. Strong organizational and time management skills with the ability to manage multiple priorities.</li><li>Demonstrated ability to work both independently and collaboratively within a team environment.</li></ul>What we offer:Free on-site parkingFlexible working hoursPaid Time OffExtended health care and dental benefits, life, and critical insuranceOpportunity to work within a small and diverse teamProfessional development opportunitiesConditions of Employment:The successful candidate must provide a police reference check clearance (vulnerable sector)To learn more about Frontlines, visit us at:&nbsp;<a href="https://frontlines.to" target="_blank">https://frontlines.to</a>

Grant Administrator

SummaryThe Ottawa Gloucester Hornets Soccer club (OGH) is a not-for-profit community-based organization delivering soccer-based programming for youth players (U4-18).Job DescriptionJob Title: Administrative LeadSalary: $25, 000 - $28, 000Hours: 25 – 30 hours/week. Hours are flexible and most of the work will be done virtually.&nbsp;Duration: Permanent (Part-Time)&nbsp;Position OverviewThe Administrative Lead will primarily support the General Manager and the Registrar in the daily management of the club.&nbsp;The successful Administrative Lead is an energetic professional who can manage multiple files. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges found in a community-based, not-for-profit organization.&nbsp;Key ResponsibilitiesUnder the direction of the General Manager the Administrative Lead will<ul><li>Monitor phone line and emails&nbsp;</li><li>Assist Registrar with scheduling and management of field contracts and team schedules</li><li>Assist in managing the club’s registration system</li><li>Assist in managing basic financial accounting and management&nbsp;</li><li>Maintain files and records  &nbsp;</li><li>Assist in the coordination or administration of club events such as tournaments &nbsp;</li><li>Create social media posts&nbsp;</li><li>Manage social media accounts&nbsp;</li><li>Assist with the management of gym rentals, field assignments and dome rentals&nbsp;</li><li>Coordinating / leading manager meetings with league management information</li><li>Assist program leads with messaging, scheduling, posting events&nbsp;</li><li>Assist program leads in generating / exporting data from registration software</li><li>Performing data audits. Review&nbsp;/ edit documents sent to members&nbsp;</li><li>Other duties as required by the General Manager&nbsp;</li></ul>Qualifications, Knowledge, Skills<ul><li>Experience as an Administrative Assistant&nbsp;</li><li>Project management skills and experience required&nbsp;</li><li>Proficiency in MS Office 365 (MS Excel, MS Outlook, Sharepoint and Planner in particular)&nbsp;</li><li>Excellent time management skills and ability to multi-task and prioritize work&nbsp;</li><li>Experience with Canva and content creation</li><li>Attention to detail and problem-solving skills&nbsp;</li><li>Excellent written and verbal communication skills&nbsp;</li><li>Strong organizational and planning skills in a fast-paced environment&nbsp;</li><li>A creative mind with an ability to suggest improvements&nbsp;</li><li>Knowledge of not-for-profit sector an asset</li><li>Experience managing invoices and payroll an asset</li><li>Event planning experience an asset&nbsp;</li><li>Public relations and communications experience &nbsp;an asset&nbsp;</li><li>French language proficiency an asset&nbsp;</li></ul>OGH is an equal opportunity employer committed to maximizing the diversity of our organization, and actively encourages all equity seeking groups to apply. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status or any other legally protected factors.Interested candidates should submit a resume and cover letter to Nazeer Patel (General Manager) <a href="mailto:npatel@oghornets.ca" target="_blank">npatel@oghornets.ca</a>&nbsp;stating:&nbsp;“Administrative Lead”&nbsp;in the subject line by September 30, 2025. We thank everyone for their interest in this position; however, only those candidates invited to interview with us will be contacted.

Ottawa Gloucester Hornets

Administrative Lead

The Elizabeth Fry Society of Ottawa is seeking proposals from qualified individuals to design a comprehensive Case Management Framework tailored to the unique needs of the organization. This initiative aims to strengthen our overall case management approach and enhance the quality and consistency of our service-delivery model and case note documentation in our work with clients.

904 Jobs in Ontario