Medical Secretary

Job Summary:

BQWCHC is looking for two full time Medical Secretaries for an 18 month contract. One will work in Trenton, ON, the other in Belleville, ON.

The Medical Secretary is part of an integrated administrative team, providing front-line reception support as well as administrative support to the Centre, with a primary focus on supporting the onboarding of new clients. The Medical Secretary coordinates and maintains appointments, chart management including incoming/outgoing fax management; electronic data transfer; uploading of relevant clinical and administrative documentation to electronic medical records.

Why work here:

Monday-Friday 

Employer Paid Benefits

HOOPP Pension

Collaborative Team Culture

Values Driven Decision Making 

Trauma-Informed Approach 

Key Areas of Responsibility:

Provides general administrative services to support the teams and activities of the Centre, including preparing correspondence and reports.

Maintains electronic waitlist database and co-ordinates/schedules new client intake appointments, ensuring accurate and timely updates of client demographic information into electronic system; maintains electronic wait-list database.

Assists with reception functions including managing multi-line phone system, greeting clients, and booking appointments.

Manages client records: correspondence, consents, referrals, and related documents.

Ensures accuracy and timely follow-up for all referrals.

Works collaboratively as a member of the interdisciplinary team.

Qualifications:

Medical Secretary Certificate and/or equivalent of education and experience in a health care setting.

Proficiency in the use of computers and various software applications and office equipment.

Experience with electronic medical records (Telus PS Suites) is an asset.

Seasoned professional with excellent communication skills; ability to work well in an inter-professional and collaborative environment.

Demonstrated ability to work effectively and efficiently with a focus on detail and accuracy in a fast-paced environment.

Experience working effectively with communities and individuals who face barriers to accessing equitable care, including those with mental health and addictions challenges, history of trauma, etc., an asset

Some evening shifts may be required.

To apply for this opportunity please forward your resume and cover letter electronically to hr@bqwchc.com.

Within the subject line of your email, please indicate the position title for which you are applying.

Deadline for applications is September 19, 2025 at 4:00pm