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Seeking board secretary for immediate election to board: Apply by&nbsp;January 31st, 2026SummaryWe are seeking a secretary for our board directors who is passionate about contributing their skills and experience to making a difference in Vancouver’s Downtown Eastside (DTES). As secretary, you will play a key role in co-ordinating meetings, communications, and information management for the board&nbsp;About the Neighbourhood HouseThe Downtown Eastside Neighbourhood House (DTESNH) is a secular, grassroots organization that provides a welcoming environment for residents to participate in community-driven programs. Our mission is to create opportunities for meaningful engagement in an equitable atmosphere of sharing and learning. Each year, we welcome nearly 9,000 residents, addressing critical issues like food insecurity and offering leadership, social, and recreational opportunities within a vibrant community.About the BoardOur board is a group of caring and committed community members and leaders who work collaboratively as directors to provide leadership and good governance in advancing the DTESNH mission, and who participate as volunteers in diverse initiatives.&nbsp;&nbsp;About the Secretary PositionThe Secretary serves as the Board’s records officer and process owner for meetings, communications, governance documentation, and statutory filings—ensuring decisions are captured accurately, members are properly notified, and the Society’s records remain complete, confidential, and compliant. The role is primarily one of information management, ensuring that key documents are created, maintained, organized and accessible.Key responsibilities include:<ul><li>Board meeting management, including meeting organization (in-person or virtual), agenda preparation and minutes.</li><li>Organization of Annual General Meetings of the DTES Neighbourhood House Society.</li><li>Maintenance of Society records in online database, include meeting records, membership register, legal documents, directors register, and other board records.</li><li>Ensuring compliance with external regulations and with board policies and procedures.</li><li>Statutory filings, including B.C Societies Registrar.</li><li>Communications coordination with directors including meeting notification, electronic voting.</li></ul>About Core Director Responsibilities and Expectations<ul><li>Understand and be willing to carry out the duties and responsibilities of a director as outlined in the regulations governing our operation as a registered Canadian charity and a B.C. registered society.</li><li>Attend monthly board meetings as a fully informed director prepared to engage in discussion and decision-making.</li><li>Commit to a 2-year term as director, and to at least 3-5 hours per month to core board duties, which may include volunteer support of various initiatives.</li></ul>About Who We’re Looking For – individuals who bring:<ul><li>An understanding of the DTES community, alignment with the values of the DTESNH, and a passion for community service.</li><li>Proficiency with basic information technology, including virtual meeting platforms, and document management tools.</li><li>Knowledge of non-profit sector environment, including funding management and regulatory compliance.</li><li>Strong organizational, time management, interpersonal, communication and collaboration skills.</li><li>We welcome and value a wide range of backgrounds, experience and skills among our directors, recognizing that the skill set for the secretary role is common to many professional and entrepreneurial careers, as well as community volunteer roles.</li></ul>How to Apply<ul><li>Send your resume with a cover letter describing your interest in joining the board to Benita Ho, Board Chair, at&nbsp;<a href="mailto:natureandnatural1968@gmail.com" target="_blank">natureandnatural1968@gmail.com</a>.</li><li>Applicants agree to meeting with the DTESNH board recruitment team to assess mutual fit.</li></ul>DTESNH Location and HeritageOur activities take place within the Unceded Territory of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, honoring the land and its original caretakersLearn More about the DTESNH:Discover more about our mission and how you can contribute at&nbsp;<a href="http://dtesnhouse.ca/" target="_blank">dtesnhouse.ca</a>.&nbsp;Join us in our journey to empower and uplift the Downtown Eastside community by contributing your leadership and expertise. Together, we can make a lasting impact!

Downtown Eastside Neighbourhood House

Secretary – DTES Neighbourhood House Board

Ministry of Children, Community and Social Services/Ministère des Services à l'enfance et des Services sociaux et communautaires

Ministry of Children, Community and Social Services

Administrative Assistant - Bilingual (English/French)/Adjoint administratif; adjointe administrative – poste bilingue (français et anglais)

EXTERNAL JOB OPPORTUNITYAdministrative AssistantOnsite PositionSalary: (50K)ABOUT YELLOW BRICK HOUSE:Yellow Brick House is a leading provider of life-saving services to women, families and children who have experienced violence and abuse. We offer emergency shelter, individual, group and child counselling, legal support services, and transitional housing support.PROFILE:Reporting to the Business Manager, this position is responsible for a wide range of administrative and office support activities for the Board/Managers/Departments to facilitate the efficient operation of the organization.RESPONSIBILITIES:The major responsibilities of this position include, but are not limited to: Board and Committee Support:&nbsp;<ul><li>Ensure board orientation package and contact lists are current and updated. </li><li>Setting up appropriate meeting location, ordering food, ensuring equipment is running smoothly, etc. </li><li>Assist the CEO, Board Chair and Committee Chairs in preparing for meetings, including sending email meeting invitations, drafting agendas, tracking attendance responses, and preparing and distributing documents accordingly.</li><li>Attend Board and Committee meeting and record meeting minutes, to be followed up with appropriate circulation after the meeting.</li><li>Coordinate York Region Violence Against Woman Coordinating Committee (YRVAWCC) meetings, record minutes, distribute membership email updates, prepare and send membership invoices and track payments of same.</li><li>Coordinate York Region Violence Against Woman Abuse Protocol trainings and complete annual workplan and year-end report including updates to training materials, handbooks, and other documents.</li><li>Post documents to Google Drive as applicable </li><li>Update board manual, tracking amendments and versions; ensure electronic copies are up to date. </li><li>Must be flexible to work evenings as required. Office Administration: </li><li>Operation of the reception area including greeting visitors and ensuring sign-in protocols are followed, monitoring the waiting area, answering incoming calls and questions, transferring calls to appropriate staff, receive and arrange for courier deliveries, sort, and distribute mail</li><li>Back-up support for office administration responsibilities including:<ul><li>Purchasing, receiving, organizing and storage of office supplies including brochures, letterhead, office groceries (perishable and non-perishable)</li><li>Coordinating, overseeing, and troubleshooting the maintenance of office equipment (photocopier, telephone system)</li><li>Maintaining key communication tools such as voicemail greetings, internal phone directories, staff sign-in sheet </li></ul></li><li>Assist Fund Development team with receiving donations (monetary and in-kind) and collecting donor information.</li><li>Update YRVAWCC website (wish lists, job postings, events, other applicable media) </li><li>Update video at reception (content to be provided) </li><li>Create and maintain library resource for research.<ul><li>Conference resources</li><li>Demographic reports</li></ul></li><li>Assist with the preparation of letters as required. </li><li>Office orientation kitchen duties, telephone/ voicemail</li></ul>Document Management:&nbsp;<ul><li>Create and maintain a schedule for policy review, track compliance. </li><li>Update policy and procedure manuals, tracking amendments and versions. </li><li>Ensure electronic and paper copies of manuals are up to date.</li></ul>Engagement:&nbsp;<ul><li>Communicate fully and openly with supervision; keeping manager fully informed of relevant client and staff member information, at all times. </li><li>Active positive participation in regular team meetings </li><li>Maintain a positive approach and a professional manner at all times. </li><li>Keeps up-to date on issues relating to gender-based violence and evidence-based practices for intervention as it pertains to woman and children. </li><li>Maintain community awareness of Yellow Brick House programs throughout York Region </li><li>Acts as a Brand Ambassador for the Yellow Brick House </li><li>Participates in internal/external committees as required. </li><li>Attend training sessions as required. </li><li>Works in a team environment; provides support and information to team members and assists other staff when required. </li><li>Fosters and maintains an anti-oppression working environment.</li></ul>HEALTH AND SAFETY RESPONSIBLITIES:&nbsp;<ul><li>Follow the duties and responsibilities specified under the Occupational Health &amp; Safety Act Sections 28. </li><li>Ensure all safety and non-safety rules and regulations are followed. </li><li>Ensure adherence to established safety, quality, and housekeeping standards. </li><li>Attends Environmental Health and Safety training. </li><li>Adhere to Yellow Brick House health and safety, environmental, and quality standards, policies, and procedures. </li><li>Report any known hazard, defect, incident or compliance issue to the employer or supervisor. </li><li>Understand BILL 132 and 168 and uphold the policies that prohibit domestic violence, workplace violence, sexual harassment, and harassment in the Workplace. PERFORMANCE MEASURES: </li><li>Accurate completion of all documentation as required. </li><li>Meet all Department goals and objectives. </li><li>Meet all timelines as established on assigned projects and daily administration.</li></ul>QUALIFICATIONS &amp; SKILLS:&nbsp;<ul><li>Diploma in Business Administration or equivalent. </li><li>2-3 years of demonstrated office administration experience, providing support to Sr. Management and Board of Directors considered an asset</li><li>A current police vulnerable sector screening (VSS) is required.</li><li>Must have reliable transportation </li><li>Familiar and comfortable with technology- assisted platforms, specifically video conferencing using MS teams, Zoom, etc.</li><li>Ability to speak French is considered an asset. </li><li>Working knowledge of application of Anti- Oppressive and Feminist frameworks </li><li>Must be able to work some evenings and weekends.</li></ul>CORE COMPETENCIES:&nbsp;<ul><li>Execution and Delivery</li><li>Analytical </li><li>Communication </li><li>Interpersonal </li><li>Discretion, Diplomacy, Confidentiality</li></ul>WORKING CONDITIONS:&nbsp;<ul><li>Works in a comfortable environment either inside or outside in typically pleasant conditions. Typical conditions are such that some risk of any injury or harmful effect is possible.</li><li>There is regularly a need to meet after or before normal business hours.</li><li>Must be able to sit/stand for extended period of time.</li></ul>Yellow Brick House would like to thank all applicants for their interests; however, only those selected for an interview will be contacted.Yellow Brick House is an equal opportunity employer, and we will accommodate your needs under the Ontario Human Rights Code. Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview, or selection processes, please contact the Human Resources Department for assistance.Please submit your resume to <a href="mailto:jobs@yellowbrickhouse.org" target="_blank">jobs@yellowbrickhouse.org</a>

Yellow Brick House

Administrative Assistant

Position:Total Rewards &amp; Culture SpecialistReports to:Director, People, Culture &amp; ConnectionPosition Term:Full Time PermanentPrimary Location:Mississauga, Ontario, CanadaWorkplace Type:HybridJob PurposeThe&nbsp;Total Rewards &amp; Culture&nbsp;Specialist&nbsp;plays a uniquely visible role in bringing compensation, rewards,&nbsp;recognition&nbsp;and staff experience together. While&nbsp;Total&nbsp;Rewards&nbsp;work is often behind the scenes, this role&nbsp;isn’t. It combines the precision of Total Rewards with direct involvement in culture and staff experience — work that is engaging, dynamic, and seen across World Vision Canada (WVC).&nbsp;This role helps create the kind of staff experience that keeps people inspired, supported, and able to do meaningful work.&nbsp;As the Total Rewards &amp; Culture&nbsp;Specialist,&nbsp;you’ll&nbsp;contribute to the moments and programs that help our teams feel connected and supported — because when people have a positive experience at work, they stay, they grow, and their impact reaches the vulnerable children and communities we serve. From salary survey participation to&nbsp;ensuring the ongoing success of our rewards and recognition programs and staff events,&nbsp;you’ll&nbsp;play an essential role in shaping&nbsp;experiences that help employees feel seen, valued, and connected. This work reaches across the organization — a blend of&nbsp;compensation administration, meaningful interactions, and practical support that strengthens the staff experience at every level.&nbsp;ResponsibilitiesCompensation&nbsp;&amp; Benefits&nbsp;Contribute to the compensation processes that&nbsp;maintain&nbsp;accuracy, fairness, and alignment across all roles at WVC.&nbsp;<ul><li>Maintain and organize the Job Description Library </li><li>Support annual salary survey submissions </li><li>Assist&nbsp;with compensation benchmarking and data preparation </li><li>Gather data and information for&nbsp;Pay Equity Maintenance reporting </li><li>Evaluate WVC’s Individual Contributor positions using the Hay Methodology </li><li>Ensure proper completion of benefit enrollment forms and distribute&nbsp;onboarding documentation for benefits and pension enrollment to ensure new hires receive&nbsp;timely&nbsp;and&nbsp;accurate&nbsp;plan&nbsp;information </li><li>Complete&nbsp;benefits&nbsp;and pension&nbsp;-related&nbsp;employee&nbsp;data updates&nbsp;and&nbsp;audits&nbsp;</li></ul>Recognition Program&nbsp;Support and champion WVC’s recognition program by coordinating the full nomination and evaluation process.&nbsp;<ul><li>Organize nomination information&nbsp;and&nbsp;prepare&nbsp;scorecard materials for committee members </li><li>Schedule and&nbsp;facilitate&nbsp;quarterly recognition committee meetings </li><li>Track nominations&nbsp;and participation metrics&nbsp;across all&nbsp;Ministry Functions </li><li>Prepare&nbsp;recognition&nbsp;postings for the intranet, ensuring stories are shared clearly, respectfully, and in alignment with the program’s tone </li><li>Serve as an ambassador for the program — answering questions, promoting participation, coordinating reminders, and supporting awareness across WVC&nbsp;</li></ul>Staff Experiences&nbsp;Help bring to life the events and moments that connect, inspire, and unite staff across WVC.&nbsp;<ul><li>Coordinate&nbsp;logistics&nbsp;and materials for key PC&amp;C-led events such as&nbsp;VisionWeek,&nbsp;Day of Prayer,&nbsp;Fiscal Kick-Off, Weekly/Quarterly&nbsp;Staff Events, and other experience-focused initiatives </li><li>Support day-of event coordination, including set-up, hosting needs, and frontline&nbsp;assistance,&nbsp;as&nbsp;required </li><li>Track staff experience metrics and participation data related to PC&amp;C OKRs, helping&nbsp;monitor&nbsp;progress and&nbsp;identify&nbsp;opportunities for improvement </li><li>Contribute ideas and observations that enhance the overall staff experience, ensuring events feel meaningful and welcoming </li><li>Collaborate with PC&amp;C teammates and internal partners to&nbsp;maintain&nbsp;consistent experience standards across all events&nbsp;</li></ul>General PC&amp;C Support&nbsp;Provide flexible support across the People, Culture &amp; Connection portfolio to strengthen key programs and initiatives.&nbsp;<ul><li>Assist Total Rewards, People Experience, and Learning &amp; Development teams with coordination, documentation, and project support,&nbsp;as needed </li><li>Contribute to cross-functional projects that advance staff experience, culture initiatives, and connection across WVC </li><li>Offer administrative and logistical support during peak PC&amp;C activity periods, ensuring smooth delivery of team-wide commitments&nbsp;</li></ul>Qualifications<ul><li>Minimum&nbsp;2-3 years&nbsp;of experience in compensation and benefits </li><li>Experience supporting compensation processes such as benchmarking, job descriptions, and job evaluation </li><li>Experience supporting Benefits and Pension programs </li><li>Excellent&nbsp;excel and data analytics skills </li><li>Strong written and verbal communication skills </li><li>Experience supporting performance management cycles and documentation </li><li>Highly organized with strong attention to detail </li><li>Ability to manage multiple priorities with accuracy and professionalism </li><li>Collaborative, people-focused approach with discretion in handling sensitive information </li><li>Bilingual French is an asset&nbsp;</li></ul>Mission &amp; Values Alignment&nbsp;<ul><li>Demonstrates alignment with World Vision Canada’s mission, values, and Christian identity&nbsp;</li></ul>Why Consider Us? &nbsp;<ul><li>Our competitive compensation &amp; benefits include:</li><li>Health Spending Account</li><li>Up to 6% matched pension contributions</li><li>Parental leave top-up</li><li>Generous paid vacation, sick days, wellness and personal days</li><li>Office closed extra days before long weekends (6x/year)</li><li>World Vision Canada has consistently been awarded Canada and GTA top employer awards.</li><li>We are Canada’s largest development, relief, and advocacy non-profit organization.</li><li>We embody an Agile mindset here.</li></ul>#LI-HybridJob FamilyPeople ResourcesJob FunctionIndividual ContributorPay TypeSalaryEmployment IndicatorHybrid

World Vision Canada

Total Rewards & Culture Specialist

<h2>Employer and Engagement Specialist</h2>Date Posted: 12/15/2025 Req ID: 46409 Faculty/Division: UofT Scarborough Department: UTSC:Academic Advising &amp; Career Centre Campus:&nbsp;University of Toronto Scarborough (UTSC) Position Number: 00040845Description:About us: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.The Academic Advising &amp; Career Centre (AA&amp;CC) embraces a holistic philosophy in its delivery of integrated academic advising, learning skills, career development and employment coaching services to students. With a commitment to equity, diversity and inclusion, the department operates as a cross-functional team working closely with campus partners to support student success and retention, foster student engagement and strengthen the student experience at UTSC.This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (<a href="https://governingcouncil.utoronto.ca/secretariat/policies/equity-diversity-and-excellence-statement-december-14-2006" target="_blank">Statement on Equity, Diversity &amp; Excellence</a>). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply. &nbsp;Your opportunity:Under the general supervision of the Career Supports, Team Lead, and in collaboration with your AA&amp;CC team and tri-campus career centre colleagues, you will build and cultivate relationships with employers, alumni and campus partners. This includes providing outstanding service delivery to professionals across a wide spectrum of industry sectors, by ascertaining both their immediate and long-term needs.Independently, and in consultation with other units at University of Toronto Scarborough and tri-campus partners, you will connect with employers and partners who wish to engage with UTSC students for employment and co-curricular programming purposes. This would include navigating them through the UofT career eco-system, posting opportunities and hosting events such as employer information sessions, networking events and career panels and fairs, as well as support AA&amp;CC events, activities and programming. Your responsibilities will include:<ul><li>Identifying, fostering and maintaining relationships with potential and existing employers</li><li>Building and strengthening relationships with stakeholders and partners of strategic importance</li><li>Promoting experiential learning opportunities</li><li>Providing detailed information to hosts on how to lead appropriate learning opportunities for students</li><li>Determining key performance indicators to measure success</li><li>Conceptualizing, organizing and executing program activities</li><li>Consulting with instructors, administrators and student groups on the development of tailored programming needs</li><li>Researching potential target markets to inform recruitment plans</li></ul>Essential Qualifications:<ul><li>Bachelor's Degree or equivalent combination of education and experience</li><li>Minimum three (3) years of related experience in a university career centre, co-op, or recruitment setting developing and maintaining relationships, including active outreach</li><li>Experience managing effective relationships with a wide variety of stakeholders (including employers, alumni, students, staff and faculty)</li><li>Experience in employer development and knowledge of best-practices; developing, coordinating and implementing large scale programs</li><li>Excellent organizational, project management and time management skills to cope with multiple projects and events occurring within short and overlapping time periods</li><li>Strong written communication skills (e.g. report writing; drafting content for marketing materials) and the ability to communicate effectively and empathetically with a diverse university student population in order to meet the needs of students</li><li>Able to manage conflicting demands, and able to work well under pressure</li><li>Strong presentation and public speaking skills</li><li>Strong computer skills including Microsoft Office and ability to source information and data using the Internet and social media sites such as LinkedIn</li><li>Demonstrated experience working with CRM databases to track contacts (e.g. Orbis, Simplicity, Salesforce, LinkedIn Navigator)</li><li>Broad knowledge of labour market trends</li><li>Must show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment</li></ul>To be successful in this role you will be:<ul><li>Approachable</li><li>Communicator</li><li>Organized</li><li>Problem solver</li><li>Tactful</li><li>Team player</li></ul>Notes:<ul><li>Please note that the working hours for this position are Monday, Tuesday, Thursday 8:45 AM - 5:00 PM; Friday 8:45AM - 4:00 PM; Wednesday 8:45 AM - 6:00 PM. </li><li>Please apply to this posting via this link: <a href="https://jobs.utoronto.ca/job-invite/46409/" target="_blank">https://jobs.utoronto.ca/job-invite/46409/</a>&nbsp;</li></ul>Closing Date: 01/05/2026, 11:59PM ET Employee Group: USW&nbsp; Appointment Type: Budget - Continuing&nbsp; Schedule: Full-Time Pay Scale Group &amp; Hiring Zone: USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.&nbsp; Job Category: Administrative / Managerial&nbsp;Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.Diversity StatementThe University of Toronto embraces Diversity and is building a&nbsp;culture of belonging that increases our capacity to effectively&nbsp;address and serve the interests of our global community. We&nbsp;strongly encourage applications from Indigenous Peoples,&nbsp;Black and racialized persons, women, persons with&nbsp;disabilities, and people of diverse sexual and gender identities.&nbsp;We value applicants who have demonstrated a commitment to&nbsp;equity, diversity and inclusion and recognize that diverse&nbsp;perspectives, experiences, and expertise are essential to&nbsp;strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see&nbsp;<a href="http://uoft.me/UP" target="_blank">http://uoft.me/UP</a>.Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact&nbsp;<a href="mailto:uoft.careers@utoronto.ca" target="_blank">uoft.careers@utoronto.ca</a>.

University of Toronto Scarborough

Employer and Engagement Specialist

Bain Apartments Co-operative Incorporated&nbsp;Operations Co-ordinator&nbsp;Job Description&nbsp;The Bain Apartments Co-operative Incorporated is a vibrant 260 unit member-led housing coop located in the heart of Toronto’s Riverdale neighbourhood. Our community is multicultural and full of diversity.&nbsp; We are looking for an energetic, full time, experienced, Operations Coordinator to join our amazing Management team. This position offers a varied portfolio including communications, administrative support, project co-ordination, and liaising with staff, the board of directors, and members of the co-op. To learn more about Bain Apartments Co-op, please see our website: <a href="http://www.bainco-op.ca/" target="_blank">www.bainco-op.ca&nbsp;</a>The Operations Co-ordinator&nbsp;is the frontline staff person for the co-op for its members and the public.&nbsp; It requires excellent organizational skills and communications skills.&nbsp;Key responsibilities:&nbsp;<ul><li>Receive and respond to inquiries from members of the Co-op as well as members of the community at large </li><li>Administrative support to the General Manager and staff team </li><li>Liaise between staff, members and the maintenance department </li><li>Preparing and printing packages as required for several regularly-scheduled meetings: background memos, correspondence and related documentation </li><li>Attend monthly meetings in the evening and take minutes if required </li><li>Researching, interpreting policies and by-laws, legislation as it relates to the co-op </li><li>Coordinate unit rentals, maintain waitlists with high level of accuracy and confidentiality </li><li>Responsible for Community Centre bookings </li><li>Prepare and distribute monthly bulletin </li><li>Maintaining Co-op website </li><li>General administrative duties including photocopying, mail distribution, file and list maintenance </li><li>Depending on the needs of the Co-operative, this role and its duties may be modified.&nbsp;</li></ul>The Successful Candidate will have:&nbsp;<ul><li>Minimum 3 years in administrative position, or commensurate experience </li><li>Good understanding of Housing Co-operatives and how they function </li><li>Exceptional interpersonal skills to interface with a very diverse community and the staff team while maintaining a high level of confidentiality in all interactions </li><li>Experience coordinating complex projects and events </li><li>Strong time and workload management skills </li><li>Excellent research skills interpreting policies and by-laws </li><li>Organized and energetic with demonstrated experience in performing administrative duties </li><li>Exemplary written and verbal communication skills </li><li>Creative problem-solving skills </li><li>Proficient in MS Office and Excel&nbsp;</li></ul>Assets<ul><li>Experience using HMWorx or other property management software </li><li>Prior experience in non-profit housing sector </li><li>Previous training in NVC or group process would be helpful </li><li>Experience working with volunteer committees or board of directors </li><li>Ability to work remotely if required&nbsp;</li></ul>Hours:&nbsp; Monday-Friday 9am-5pm, 40 hours per week with some evenings&nbsp;Salary:&nbsp; Starting at $25 per hour&nbsp;Excellent benefits package after successful completion of a 3 month probationary period:&nbsp; After successful completion of a 3 month probationary period&nbsp;Target start date:&nbsp; As soon as possible&nbsp;Please send resume and cover letter by January 16, 2026 to:&nbsp;<a href="mailto:resumes@100bain.com" target="_blank">resumes@100bain.com</a> with Operations Coordinator in the header.&nbsp; No phone calls please.&nbsp;Bain Co-op is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.&nbsp; We thank all applicants but only candidates selected for an interview will be contacted.&nbsp;

Bain Apartments Cooperative Inc.

Operations Coordinator

Intake and Triage CoordinatorDate Posted: 12/11/2025 Req ID: 46389 Faculty/Division: UofT Scarborough Department: UTSC:AccessAbility Services Campus:&nbsp;University of Toronto Scarborough (UTSC) Position Number: 00058442About us: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.AccessAbility Services provides and coordinates services and programs that empower students with disabilities to maximize their educational potential and ensure that all students with disabilities can freely and actively participate in all facets of University life. We value diverse abilities as a source of strength and knowledge and are committed to promoting a culture of inclusion. The department works to increase awareness of inclusive values among all members of the University community while building strong student success.This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (<a href="https://governingcouncil.utoronto.ca/secretariat/policies/equity-diversity-and-excellence-statement-december-14-2006" target="_blank">Statement on Equity, Diversity &amp; Excellence</a>). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.Your opportunity: In this role, you will work collaboratively within a dynamic, multi-disciplinary team to provide holistic accommodations services and supports to students with disabilities. You will play a key part in ensuring an efficient intake and registration process, reviewing and assessing confidential medical and psychological documentation, and determining and implementing appropriate interim accommodations. You will liaise regularly with faculty, instructors, external service provides, community agencies, and internal university partners to support the effective delivery of accommodations and related services.&nbsp;Core responsibilities include assessing eligibility of students to access services, processing registrations and planning and implementing interim accommodations based on each student’s disability-related needs and strengths. You will also supervise front-line staff who provide support services to students, which include booking appointments, responding to enquiries regarding services and assisting with the arrangement of accommodations.Your responsibilities will include:<ul><li>Checking eligibility of students to access services</li><li>Applying the established Ontario Human Rights Commission (OHRC) Guidelines on Accessible Education to determine reasonable accommodations</li><li>Reading and assessing medical information to develop accommodations for students</li><li>Liaising with an inter-disciplinary support team on the best approach to provide student care and service</li><li>Advising course instructors and staff on student accommodations issues</li><li>Overseeing day-to-day service delivery requirements and operational needs (of front-line services)</li><li>Developing and revising business methods that support administrative workflow and objectives</li><li>Directing the activities of a group of staff-appointed employees all performing a similar function</li></ul>Essential Qualifications:<ul><li>Master's Degree in Social Work, Counselling, Education and/or a relevant disability-related field such as rehabilitation services, or equivalent combination of education and experience.</li><li>Minimum four years of related experience working with adults with learning and mental health disabilities with co-morbid conditions, including two years of experience completing intake and registration for students with disabilities, assessing a range of medical documentation and developing and implementing interim accommodations in a post-secondary or student services environment</li><li>Must have experience reviewing clinical documentation, including psycho-educational testing reports and psychological evaluations</li><li>Demonstrated experience dealing with persons in emotional distress or conflict</li><li>Experience supervising a small team and overseeing the planning and workflow of administrative support services (i.e. supporting front desk intake and registration services)</li><li>Excellent computer proficiency and experience working with Microsoft Word, Excel, PowerPoint, as well as scheduling and data management software (i.e. Clockwork)</li><li>Knowledge of service provision for students with hearing and visual disabilities</li><li>Must be committed to the principles of equity, diversity and inclusion and be able to demonstrate an understanding of the implication of disabilities as they relate to students' success at university</li><li>Demonstrated understanding of the strengths and challenges of youth and adults with mental health and learning disabilities and have knowledge of cultural views of disability</li><li>Excellent reading, oral and written communication skills, including presentation and facilitations skills</li><li>Sound critical-thinking and interpersonal skills</li><li>Demonstrated ability to synthesize knowledge and display sound judgement, attention to detail and a high degree of accuracy and ability to respond calmly and efficiently in crisis situations</li><li>Ability to work effectively both independently and within an inter-disciplinary team</li><li>Ability to exercise initiative, tact, discretion, problem-solving skills and work in a fast-paced environment</li><li>Knowledgeable about general academic structure of a University and specific requirements of academic courses and programs</li><li>Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and work environment</li></ul>Assets (Nonessential):<ul><li>Knowledge of assistive technology to support reading and writing (including voice recognition, text-to-speech, scheduling and organizational software)</li></ul>To be successful in this role you will be:<ul><li>Adaptable</li><li>Approachable</li><li>Communicator</li><li>Organized</li><li>Problem solver</li><li>Resourceful</li><li>Tactful</li><li>Team player</li></ul>Notes:<ul><li>Please note that the working hours for this position are Monday, Tuesday, Thursday 8:30AM - 4:30PM; &nbsp;Wednesday 9:30AM - 7:00PM; Friday 8:30AM - 4:15PM</li><li>Please apply to this posting through this link: <a href="https://www.socialworkjobs.ca/job/2001240/intake-and-triage-coordinator-/" target="_blank">https://www.socialworkjobs.ca/job/2001240/intake-and-triage-coordinator…</a></li></ul>Closing Date: 01/11/2026, 11:59PM ET Employee Group: USW&nbsp; Appointment Type: Budget - Continuing&nbsp; Schedule: Full-Time Pay Scale Group &amp; Hiring Zone: USW Pay Band 13 -- $86,340. with an annual step progression to a maximum of $110,415. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.&nbsp; Job Category: Administrative / Managerial&nbsp;Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.Diversity StatementThe University of Toronto embraces Diversity and is building a&nbsp;culture of belonging that increases our capacity to effectively&nbsp;address and serve the interests of our global community. We&nbsp;strongly encourage applications from Indigenous Peoples,&nbsp;Black and racialized persons, women, persons with&nbsp;disabilities, and people of diverse sexual and gender identities.&nbsp;We value applicants who have demonstrated a commitment to&nbsp;equity, diversity and inclusion and recognize that diverse&nbsp;perspectives, experiences, and expertise are essential to&nbsp;strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see&nbsp;<a href="http://uoft.me/UP" target="_blank">http://uoft.me/UP</a>.Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact&nbsp;<a href="mailto:uoft.careers@utoronto.ca" target="_blank">uoft.careers@utoronto.ca</a>.

Intake & Triage Coordinator

<h2>The Opportunity</h2>The VHEC is actively searching for a skilled and dynamic Administrator to join our dedicated team in January 2026. This pivotal role involves a commitment of approximately 36.5 hours per week.&nbsp; As the Administrator, you will be instrumental in maintaining the overall efficiency of our organization by overseeing key areas such as office management, reception, school program scheduling and various critical administrative tasks. Your contributions will directly support our mission of Holocaust education and human rights, making you an invaluable part of our team. If you are a motivated and detail-oriented professional with a passion for making a positive impact, we invite you to apply and be a key player in our mission at the VHEC.<h2>Benefits &amp; Perks</h2><ul><li>Competitive benefits package</li><li>10 health days/year</li><li>Early closure on Fridays</li><li>2 weeks of vacation&nbsp;</li><li>December holiday shutdown (1 week)</li><li>Observation of Jewish holidays in addition to statutory holidays (as many as an additional 10 paid days off a year)&nbsp;</li></ul><h2>About You&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>You are an experienced professional with an undergraduate degree, ready to contribute your skills to the impactful work of the VHEC. With 2-3 years of proven expertise in office administration and management, you possess excellent verbal and written English language skills. Proficient in various software, including the Microsoft Office suite, office administration tools, and database systems like Raiser's Edge, you showcase strong computer skills. Known for meeting deadlines and efficiently managing multiple tasks, you are detail-oriented and tech-proficient.Your organizational prowess effortlessly coordinates office calendars, supports executive personnel, and ensures smooth day-to-day operations. Committed to providing exceptional client care, you excel in reception duties, greeting visitors with warmth and professionalism. Your interpersonal skills are second to none, enabling positive liaisons with staff, volunteers, vendors, and program partners. Committed to teamwork, active listening, empathetic communication, and conflict resolution, you bring a professional approach to all interactions. Administrative and clerical tasks are your forte, supporting both daily operations and forward planning. A background or interest in museum education and programming is an asset, as is a commitment to promoting human rights and social justice.<h2>Responsibilities&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>Reporting to the Associate Managing Director, the Administrator will be responsible for the following duties:Office Management<ul><li>Be the primary staff person responsible for opening and closing the VHEC</li><li>Ensure that public spaces, including exhibition areas, the library, lunchroom and reception, are neat and tidy, implementing proactive measures for effective office management</li><li>Coordinate office calendar, room bookings, and set-up for internal meetings</li><li>Troubleshoot office equipment and liaise with IT consultants for regular maintenance and interim matters</li><li>Update manuals (administrative, tech, security) as needed</li><li>Responsible for the storage and scheduled destruction of administrative records (onsite and offsite)</li><li>Record minutes at staff meetings and other meetings when required</li><li>Independently update and maintain the MailChimp audience list</li></ul>Reception<ul><li>Serve as the critical initial point of contact between the VHEC and the general public</li><li>Be the primary staff person responsible for answering phones, checking voicemail, and changing outgoing messages as needed</li><li>Ensure all telephone and email interactions are professional and positive, representing the VHEC well to clients and supporters</li><li>Respond to email inquiries on <a href="mailto:info@vhec.org" target="_blank">info@vhec.org</a> and forward specialized requests to the appropriate staff</li><li>Manage mail, including sending tribute cards as per donor specifications</li><li>Inform development staff of significant donations and send out corresponding acknowledgement letters</li></ul>Visitor Services<ul><li>Provide client care and visitor services, ensuring a welcoming environment for all visitors</li><li>Open and close the exhibitions and display equipment daily</li><li>Track daily visitors and record visitor figures</li><li>Manage event ticket sales and RSVPs, including virtual programs</li><li>Assist with library book sign-out and searches in the absence of the Librarian&nbsp;</li><li>Handle book sales (in person and online), taking payments, and updating inventory accordingly</li><li>Assist Holocaust restitution volunteers with certifying restitution documents and client care</li></ul>Database TasksUsing Raiser’s Edge:<ul><li>Collaborate with the Finance Administrator to update and maintain the donor database</li><li>Schedule reminders for recurring donations and process monthly and annual contributions</li><li>Record and process donation payments</li><li>Create targeted donor lists for campaigns, events, and publications</li><li>Generate, print, and send tax receipts</li></ul>Other tasks:<ul><li>Review and verify reimbursement forms submitted by team members</li><li>Monitor payment schedules to ensure vendors are paid promptly</li><li>Print and send tribute cards using the FileMaker database</li><li>Update and maintain the FileMaker database</li></ul>Light Financial Duties<ul><li>Coordinate authorized cheque signatories as required and prepare, write, and mail cheques</li><li>Serve as backup to Finance Administrator to receive and file invoices, preparing basic coding</li><li>Manage, track, and reconcile petty cash, providing monthly reports to the Finance Administrator</li><li>Process credit card transactions</li><li>Prepare and mail annual endowment and multi-year pledge reminder letters and statements</li></ul>Bookings<ul><li>Serve as the first point of contact for school tour and outreach speaker requests</li><li>Manage the scheduling of educational resource loans, including book sets and discovery kits</li><li>Coordinate registrations and send confirmations for VHEC-administered symposia programs and teachers’ conferences</li><li>Schedule appointments to support survivor services and the Holocaust restitution volunteer&nbsp;</li><li>Assist in the oversight of school programs, ensuring smooth logistics for the arrival of docents, speakers, and schools, setting out materials, and handling payments</li><li>Manage the scheduling of school tours and maintain the school tour booking calendar</li></ul>Procurement<ul><li>Order supplies for office, kitchen, library and archives, exhibitions etc.</li><li>Advise the Designer of any special stationery requirements</li><li>Replenish bookstore inventory as required</li></ul>Other Duties:<ul><li>Perform other duties as reasonably required</li></ul><h2>Experience</h2><ul><li>A minimum of 2-3 years of hands-on experience in office administration and management.</li><li>A bachelor’s degree, preferably in business administration, management or a related field, would be an asset.</li><li>Experience in donor database management (preferred).</li><li>Experience in the educational or non-profit sector (preferred).</li></ul><h2>Skills</h2><ul><li>MS Office Suite, particularly Outlook, Word &amp; Excel&nbsp;</li><li>Strong verbal and written English</li><li>A minimum of 35 words per minute accurate typing speed</li><li>Project management platforms (Eg: Asana)</li><li>File management systems (Eg: FileMaker Pro)</li><li>Donor database management (Eg: Raiser’s Edge)</li><li>Email marketing platform (Eg: MailChimp)</li><li>MS Teams or similar video conferencing software</li><li>PDF editors&nbsp;</li><li>Accurate data entry</li><li>Google calendar management</li><li>Basic IT troubleshooting</li><li>Square payment platform and equipment</li></ul><h2>How to Apply &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>If this sounds like you, we would love to hear from you!Please email your cover letter and resume in one file to&nbsp;<a href="mailto:jobs@vhec.org" target="_blank">jobs@vhec.org</a>&nbsp;quoting Administrator in the subject line.&nbsp; Applications will be accepted until the position is filled.Your application will be handled with utmost discretion and confidentiality. All applicants will receive an automated email response confirming receipt of their application submission.&nbsp;Please note that only applicants shortlisted for an interview will be contacted.&nbsp; While we are accepting applications throughout December, the VHEC will be closed from December 24 to January 5. Only shortlisted applicants will be contacted after January 5.The VHEC is an equal opportunities employer and encourages applications from Canada’s federal job equity groups: women, Aboriginal peoples, persons with disabilities and members of visible minorities.&nbsp;We sincerely thank all applicants for their interest in the VHEC.&nbsp;

Vancouver Holocaust Education Centre

Administrator

Position:Executive Assistant, ProductReports to:Vice President, ProductPosition Term:Full Time Temporary (18 month contract)Primary Location:Mississauga, Ontario, CanadaWorkplace Type:HybridJob Purpose:The Executive Assistant to the Vice President, Product works to providing strategic administrative support to the VP, Product. The role includes managing incoming and outgoing mail and calendaring for the VP, providing support for their meetings, business administration support, budget management and other tasks as needed. The EA will assist with research and presentations, travel arrangements for the VP, Product, and support for events.The Executive Assistant represents the VP, Product with diplomacy, discretion, integrity and wisdom, acts with professionalism, accuracy, speed, flexibility, and confidentiality, and is able to juggle multiple priorities. The individual demonstrates World Vision Canada’s Christian ethos through personal and professional attitudes and practices. The role works in partnership with key stakeholders within WVC and in the WV global partnership.Responsibilities:<ul><li>Develop an understanding of the VP, Product’s short- and long-term strategic priorities</li><li>Process the VP’s email as needed; organize, sort and track follow-up items. Draft routine correspondence, while expediting urgent, confidential, and important correspondence to appropriate staff as needed. Draft announcements and reports, prepare documents and agendas.</li><li>Provide logistical support for meetings for the VP including preparing materials, sourcing meeting locations, coordinating food needs, as required.</li><li>Manage the VP-Product calendars and prepare daily folder, as needed, with supporting documents for upcoming meetings.</li><li>Book meetings and Teams calls; and make reservations.</li><li>Provide administrative support on special projects such as Peer Reviews, standards guidelines, and in providing organizational and logistical support for hosting international delegations from other World Vision offices</li><li>Provide budget and finance support: this includes support to the VP as they prepare budgets. Monitor expenses and status reports according to budget approvals throughout the fiscal year.</li><li>Support in the preparation of presentations, as needed</li><li>Provide support for town halls or chapels for the VP, Product which may include research, creating power points, logistical support, sourcing materials.</li></ul>Qualifications:<ul><li>5+ years of senior administrative experience with demonstrated organizational, project planning, interpersonal, financial and communication skills</li><li>Ability to manage multiple projects simultaneously, to solve complex problems, to adapt to changing priorities and focus areas, and will be a collaborative team player</li><li>University degree or College diploma with an administrative focus</li><li>Understanding of the non-profit and NGO sector is an asset</li><li>Experience working with a high degree of confidentiality, diplomacy, grace and judgment; strategic thinking, initiative and proactivity; independent thinking; accuracy; and strong communication skills, both written and verbal</li></ul>Why Consider Us? &nbsp;<ul><li>World Vision Canada has consistently been awarded Canada and GTA top employer awards.</li><li>We are Canada’s largest development, relief, and advocacy non-profit organization.</li><li>We embody an Agile mindset here.</li><li>We offer competitive pay and benefits. Our comprehensive health benefits start at day 1 which includes a Health Spending Account. </li><li>We match pension contributions up to 6% and provide a top-up for pregnancy &amp; parental leaves.</li><li>We offer extra time off for restoration by closing for an additional day on long weekends, 6 times a year.</li><li>We provide up to six weeks’ vacation, plus paid sick days, personal days &amp; wellness days.</li><li>We offer a family-friendly, caring, and flexible work environment.&nbsp;</li></ul>#LI-HybridJob FamilyAdministrative ServicesJob FunctionIndividual ContributorPay TypeSalaryEmployment IndicatorFully Remote

Executive Assistant, Product

The Abbotsford Community Foundation (ACF) is a non profit charitable organization that acts as a grantmaker, charity collaborator, convener, and capacity builder in our local community. Since its inception, ACF has invested over $20 million back into community - supporting everything from student awards, flood recovery, at risk and vulnerable populations, our agricultural sector, and animal welfare. ACF is looking to fill a P/T (28&nbsp;hrs/week) permanent Student Awards Specialist and Administrative Support role. This position offers a pay range of $25-$26/hr (commensurate with experience) and comes with a comprehensive benefits package. We offer a friendly and passionate work environment and are looking for someone who will fit within our small but mighty team. Reporting to the Executive Director or her designate, the Awards and Administrative Support individual provides administrative support to our team and helps coordinate the planning and delivery of our Student Awards Program. This is a job where we rely heavily on Foundant's Community Suite software and great relationship skills to provide excellent support and service to our donors, charitable partners, and other committee members. Paying attention to the details and being able to multi task while maintaining a sense of calm and order is critical to this role. Responsibilities:<ul><li>Student Awards Program (approx. 70% of the role)<ul><li>Support the coordination of the Student Awards Program per established protocols</li><li>Create and update all awards documentation annually</li><li>Process all student awards applications and award claims</li><li>Maintain updated fund agreement binders and ensure database is updated as appropriate</li><li>Update awards pages on the website including applications</li><li>Support donor stewardship and act as a point of contact for all things related to awards for young people</li></ul></li><li>General Administrative Support (approx. 20% of the role)<ul><li>Coordinate all reception and general admin tasks such as mail processing, board room calendar bookings, general inquiries, filing, database entries, etc.</li><li>Responsible for maintaining the Petty&nbsp;Cash box, reporting and reconciliation</li><li>Maintain checklists and workflow processes as required including updates for Admin &amp; Awards manuals</li><li>Deposit physical donations, following established protocols</li><li>Work with volunteers on various admin projects such as digitalization of files</li><li>General office maintenance including acting as point of contact for vendors, repair contractors, safety compliance tasks, etc.</li><li>Ensure all staff have key and FOB access as appropriate</li></ul></li><li>Other (approx. 10% of the role)<ul><li>Assist with marketing and event planning as needed</li><li>Other duties as assigned</li></ul></li></ul>Qualifications<ul><li>At least 1 year of experience as administrative support within an organization (ideally a non profit or charity) including a strong understanding of database management</li><li>Excellent attention to detail, strong written and oral communication and warm interpersonal skills</li><li>Able to work independently and as part of a small but dynamic team</li><li>Able to learn new software for records tracking and donor stewardship</li></ul>We strive to build a team that reflects the diversity of the community we work in and encourage applications from traditionally underrepresented groups such as members of Black, racialized, or visible minority communities, Indigenous Peoples, people identifying as 2SLGBTQ+, and people with disabilities. If we can make this easier through accommodation in the recruitment process, please contact us at <a href="mailto:info@abbotsfordcf.org" target="_blank">info@abbotsfordcf.org</a>.Please include a cover letter detailing how you think you would be a fit for our work, along with your resume. Applications without a cover letter will not be reviewed. We thank all applicants for reaching out but only those selected for an interview will be contacted. Thank you.&nbsp;

79 Administrative / Clerical Support Jobs