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Pioneer Camp Ontario, located in Muskoka, is seeking to fill a permanent full-time registrar position. InterVarsity’s mission is to cultivate welcoming and witnessing communities that nurture growing faith in Jesus through the crucial years. In alignment with this purpose, the Registrar is responsible for managing registration processes with efficiency and care. This role is instrumental in ensuring a welcoming and seamless experience for campers and their families, thereby supporting the broader ministry goals of Ontario Pioneer Camp.<ul><li>The ideal applicant for this position will possess the following qualifications:</li><li>Personal relationship with Jesus Christ and a desire to grow as a follower of Christ</li><li>A strong understanding of and commitment to InterVarsity’s mission and ministry goals</li><li>Proficiency with Campbrain or similar camp registration management software</li><li>Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks efficiently</li><li>Excellent verbal and written communication skills, with a focus on providing outstanding customer service</li><li>High attention to detail and the ability to handle confidential information with discretion and integrity</li><li>Proven ability to work both independently and collaboratively in a fast-paced, dynamic environment</li><li>Strong conflict resolution and problem-solving skills, particularly in service to camper families</li><li>Post-secondary education or an equivalent combination of relevant training and experience</li><li>A minimum of two years’ experience in administration, customer service, or registration-related roles (nonprofit or camp experience an asset).</li><li>Flexibility to work irregular hours, including weekends and extended hours during peak periods.</li><li>Fun-loving and flexible attitude</li><li>A valid “G” driver’s license</li></ul>Application Process: Interested applicants are invited to email a résumé and cover letter.Employment is conditional upon a clear police reference check. The successful candidate must be able to submit to InterVarsity’s Statement of Agreement documents (Statement of Faith, Vision and Aims and Community Covenant). Please note this position is open to people who are eligible to reside and work in Canada. We welcome and encourage applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process.We thank all applicants for their interest, however only those candidates selected to move forward in the recruitment process will be contacted. No agencies please. &nbsp;

Inter-Varsity Christian Fellowship of Canada

Registrar (Camp)

Page | 1 


 JOB POSTING 
Fundraising Donor Clerk –3.5 months contract (On-
Site) 
 

Daily Bread Food Bank works towards long-term solutions to end hunger and poverty and runs 
innovative programs to support individuals living on low incomes and experiencing food insecurity. 
Daily Bread distributes fresh and shelf-stable food and fresh-cooked meals to 129 member 
agencies and 207 food programs across Toronto. Daily Bread also publishes the influential Who’s 
Hungry report - an annual survey measuring trends in food insecurity and poverty in Toronto to 
educate the public and spark policy change. 
 

Job Title Fundraising Donor Clerk –3.5 Months Contract 
Department Development 
Reporting to Senior Manager, Data and Donor Services 
Location: 191 New Toronto Street, Toronto, ON, M8V 2E7 
Wage Rate: Starting at $26 per hour, commensurate with experience 

Terms: 
35 hours a week, 8:30 am to 4:30 pm; Full-Time, 3.5-month Contract, 
on-site 

Contract Duration: 3.5 months, Sept 22, 2025, to Dec 31, 2025 
 
Other considerations for you: 
 

 • Active social committee. 
 • Free on-site parking. 
 • Free daily lunches when on-site at the 191 New Toronto St office. 
 • Recognized as one of Greater Toronto’s Top Employers. 
 • Awarded Canada’s Most Admired Corporate Cultures by Waterstone Human Capital 
 • Recognized as a 5-star-rated charity by Charity Intelligence Canada. 
 • Creative, kind, fun, and passionate team culture. 

 
GENERAL RESPONSIBILITIES 
Daily Bread Food Bank relies on funding from the Private Sector in order to maintain and/or expand 
its education and support programs and services that serve the people in our community. 
Donations are essential to raise public awareness of the organization and the fight against hunger. 
As an integral part of the Fundraising and Development team, the Donor Clerk will be responsible 
for the accurate entry of data in a high-paced environment to update donor records, and will provide 
customer service for donors. 
 
Responsibilities: 

 • Sort incoming donations. 
 • Process donations in Raisers Edge (constituent and gift data entry). 
 • Prepare printed receipts and acknowledgement letters for mailing. 


Page | 2 
 

 • Donor relations, including handling donations on the phone and in person. 
 • Provide customer service to donors via telephone and email. Communicate with donors to 

address questions/concerns and to clarify gift instructions. Where necessary, refers donor 
concerns to the appropriate Manager as needed. 

 • Assist with routine data maintenance. 
 • Maintain Health and Safety Guidelines and DBFB policies at all times. 
 • Provide additional support to the Donor Relation Team as required. 
 • Other duties as assigned. 

 
Skills/Qualifications: 

 • A commitment to DBFB’s mission. 
 • Able to work with sensitive, confidential material. 
 • Experience working for a non-profit organization in a fundraising environment an asset. 
 • Aptitude for learning new software programs; familiarity with donor databases an asset. 
 • Excellent attention to detail, high level of accuracy. 
 • Good oral communication skills (English). 
 • Front line customer service skills and the ability to maintain positive relationship with donors. 
 • Good to intermediate Microsoft Office suite skills. Ability to use Excel and Word merge 

functions an asset. 
 • Reliable, organized, responsible, and independent. 
 • Able to use basic office equipment including a photocopier, postage meter, adding machine. 
 

Education/Experience (or equivalent) 
 • Data entry experience. Raisers Edge experience strongly preferred. 
 • 1-2 years’ experience in general office administration and customer services. 
 • Preferably some fundraising, business, or communications-related courses. 

 
WORKING CONDITIONS 

 • Works under tight deadlines. 
 • Works with confidential issues and data. 
 • Sits for extended periods. 
 • Involves significant computer &amp; telephone use, often at the same time. 
 • Requires a high degree of concentration to ensure accuracy. 

 
This role is for the existing vacancy. All applicants must be legally eligible to work in Canada. 
 
Daily Bread Food Bank is an equal opportunity employer and encourages applications from 
members of designated groups and those with lived experience of poverty or food 
insecurity. Persons with disabilities who need accommodation in the application process or 
those needing job postings in another format, please e-mail a request to Human Resources at 
<a href="mailto:hr@dailybread.ca" target="_blank">hr@dailybread.ca</a>. 
 
Daily Bread Food Bank thanks all individuals who apply for this position and will only contact 
candidates who are selected for an interview. 


<ul>	<li>Other considerations for you:</li>
	<li>ï· Active social committee.</li>
	<li>ï· Free on-site parking.</li>
	<li>ï· Free daily lunches when on-site at the 191 New Toronto St office.</li>
	<li>ï· Recognized as one of Greater Toronto’s Top Employers.</li>
	<li>ï· Awarded Canada’s Most Admired Corporate Cultures by Waterstone Human Capital</li>
	<li>ï· Recognized as a 5-star-rated charity by Charity Intelligence Canada.</li>
	<li>ï· Creative, kind, fun, and passionate team culture.</li>
</ul>

Daily Bread Food Bank

Fundraising Donor Clerk –3.5 Months Contract ( On-Site)

Do you love when all the numbers line up?Are you a wizard with figures and a financial professional with personality, who cares about the bigger picture?If so, an over $16.5 Million endowment, countless generous donors and committed, community-focused local charities, need you!At The Guelph Community Foundation, a charitable public foundation, you’ll work with an experienced leader who is futureproofing value-based philanthropic leadership in one of Canada’s most generous cities.&nbsp;You’ll learn more on our website, but in a nutshell (or nest egg, if you prefer) a Community Foundation pools the charitable gifts from donors into permanent, income-earning endowments that provide consistent, sustainable revenue sources for the people and organizations working to solve societal issues related to health &amp; wellness, environment, arts &amp; culture, youth advancement, justice and community resilience. If purpose-driven work fires you up as much as a well-designed spreadsheet, let us know who you are and share your information with us.&nbsp;The Guelph Community Foundation&nbsp;The Guelph Community Foundation is a charitable public foundation whose purpose is to provide leadership in promoting community philanthropy to enhance the quality of life for the residents of Guelph and surrounding communities. The Foundation pools the charitable gifts of donors into permanent, income-earning endowments. Earnings from investments are granted to fund a wide range of charitable programs and activities. Our office is located in downtown Guelph in Old Quebec Street Shoppes, 55 Wyndham Street North, Guelph, Ontario, N1H 7T8The Finance and Office ManagerThe Finance and Office Manager will be an integral part of small team that works closely together and will serve as the key financial representative of the Foundation. The position reports to the Executive Director and works in partnership with the Grants Manager. This role is responsible for: &nbsp;<ul><li>supporting the administration and financial reporting requirements of the Guelph Community Foundation,</li><li>supporting fundholders and donors with their contributions,</li><li>grant processing,&nbsp;</li><li>full cycle accounting,</li><li>providing administrative support to our volunteer committees, and</li><li>managing our office space, stock and equipment.</li></ul>While there are established procedures and principles, this work includes complex financial and accounting processes. The holder of this position must be comfortable speaking with accountants, auditors, investment firms, and volunteer board members, as well as provide exceptional customer service to fundholders and charities to support both the Executive Director and Grants Manager in their work.&nbsp;The successful candidate should have a minimum of three years’ work experience as well as relevant education to meet expectations. This could include an accounting degree or diploma designation such as a CPA, post-graduate education in accounting or finance; or equivalent experience, with a preference for related experience in a not-for-profit or charitable environment.&nbsp;This is a hybrid, full-time (28-35 hours per week) role. The Finance and Office Manager will work onsite 2-3 days/week depending on need. &nbsp;Requirements and Qualifications:&nbsp;<ul><li>College or university degree or diploma, preferably with a financial or business specialization&nbsp;</li><li>Minimum of 3 years financial experience&nbsp;</li><li>Experience in the not-for-profit sector and familiarity with Canada Revenue Agency regulations and requirements&nbsp;</li><li>Familiarity with Fund Accounting&nbsp;</li><li>Experience and proficiency with Excel, Word, Outlook, financial software</li><li>Extraordinary attention to detail and accuracy&nbsp;</li><li>Excellent organizational skills with the ability to manage varied tasks simultaneously, juggle multiple projects and meet fast-moving deadlines&nbsp;</li><li>Discretion in dealing with private, confidential, or sensitive information.</li><li>Ability to exercise sound judgment in a variety of situations including advising on expenditures, budget planning and data interpretation</li><li>Excellent verbal and written communication skills</li><li>Strong interpersonal skills, with the ability to work independently as well as collaboratively</li><li>Experience working for a community foundation is also considered an asset</li><li>Experience with fund development and/or donor stewardship is an asset&nbsp;</li></ul>Position Responsibilities:&nbsp;Financial (Time Allocation: approximately 25%)&nbsp;<ul><li>Process all receipts and disbursements in Foundant CSuite (philanthropy software)</li><li>Monitor bank balances, prepare all bank deposits, complete monthly reconciliation of bank and investment account statements&nbsp;</li><li>Maintain general ledger, monthly reconciliation of fund balances and tracking of various inter-fund transactions and grants&nbsp;</li><li>Internal tracking and reporting including transfer of administration fees, undistributed income by fund, etc.&nbsp;</li><li>Verify donation reports for reconciliation&nbsp;</li><li>Support of bi-weekly payroll</li><li>Ensure the financial integrity of GCF, including preparing and monitoring budgets, and preparing forecasts and full financial reports for review by the Board.&nbsp;</li><li>Ensure proper financial controls are in place.</li><li>Work with the Executive Director to ensure adherence to Foundation policies, procedures and by-laws, manage risk and recommend changes or amendments to same as required.</li><li>Prepare annual/quarterly fund statements for fundholders&nbsp;</li><li>Prepare year-end reporting including draft financial statements, as required for audit&nbsp;</li></ul>Donor Management &amp; Services (Time Allocation: approximately 25%)&nbsp;<ul><li>Provide prompt donor stewardship including processing gift administration, tax receipts, statements and thank you letters using Foundant CSuite&nbsp;</li><li>Manage online giving system (Canada Helps) and ensuring it is integrated into Foundant CSuite with prompt and accurate data entry&nbsp;</li><li>Manage and maintain Foundant CSuite including updating donor records, fund listings, and donation reports&nbsp;</li></ul>Grants (Time Allocation: approximately 25%)&nbsp;<ul><li>Help maintain all granting details using Foundant Grant Lifecycle Manager, working in partnership with the Grants Manager to ensure current and up-to-date grant records, including categorizing grant type, service area and generating financial reports as required&nbsp;</li><li>Maintain fundholder files&nbsp;</li></ul>Administration (Time Allocation: approximately 12.5%)&nbsp;<ul><li>Complete filings, tax rebates and other CRA reporting accurately and on time&nbsp;</li><li>Organize computer files, data backups, and maintain an accurate financial filing system</li><li>Attend all Investment Management Committee Meetings, document minutes as needed</li><li>Attend Board of Directors meetings, including the Annual General Meeting</li><li>Assist with annual external audit&nbsp;</li><li>Participate in strategic planning sessions</li><li>Support the Executive Director with daily office procedures, policy updates and streamlining process&nbsp;</li><li>Investigate and implement operational process improvements and cost efficiencies when required</li><li>Lead team and/or committee meetings, as needed</li></ul>Office Management (12.5%)<ul><li>Maintain, update, and organize computer documents, folders, and the filing system&nbsp;</li><li>Track offices supplies and stock, ordering when needed</li><li>Oversee tracking and maintenance office equipment (e.g. computers, printer etc.)</li><li>Liaise with landlord about office repairs and needs</li><li>Act as main contact for third party information technology firm to set up technology systems and respond to and address IT needs that emerge</li><li>Coordinate contracts with other third-party providers, such as phone and internet services</li><li>Assist with the hiring and orientation of summer staff</li></ul>Salary: Compensation for this position will range between $65,000 and $70,000, depending on levels of experience. Remote office technology will be provided.&nbsp;How to Apply:&nbsp;If you are interested in applying for this position, please email your resume and cover letter to <a href="mailto:ed@guelphcf.ca" target="_blank">ed@guelphcf.ca</a>Deadline to apply is Monday September 29, 2025 at 9:00AM. Resumes and cover letters will be reviewed as they are submitted. Interviews may start before the application deadline closes. &nbsp;The Guelph Community Foundation is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. We invite applications from diverse populations and groups, including applicants who require accessibility accommodations. If contacted for an employment opportunity, please advise us if you require an accommodation.&nbsp;We thank all applicants; however only candidates selected to be interviewed will be contacted.&nbsp;

The Guelph Community Foundation

Finance and Office Manager

Type: Regular, Full-TimeExpected Start Date: October 2025Reports to: Executive DirectorLocation: Toronto, ON (Hybrid)Salary Range: $125,000-$140,000 AnnuallySummary&nbsp;Oceana Canada was established as an independent charity in 2015 and is part of the largest international advocacy group dedicated solely to ocean conservation. Oceana Canada has successfully campaigned to ban plastic pollution, end the shark fin trade, make rebuilding depleted fish populations the law, improve the way fisheries are managed and protect marine habitat.&nbsp;Canada has the longest coastline in the world, with an ocean surface area of 7.1 million square kilometres, or 70 per cent of its landmass. Oceana Canada believes that Canada has a national and global obligation to manage our natural resources responsibly and help ensure a sustainable source of protein for the world’s growing population.&nbsp;Oceana Canada works with civil society, academics, fishers, Indigenous Peoples and the federal government to return Canada’s formerly vibrant oceans to health and abundance. By restoring Canada’s oceans, we can strengthen our communities, reap greater economic and nutritional benefits, and protect our future.Oceana Canada seeks a Director of Finance and Administration, based in Toronto. Reporting to Executive Director, the Director of Finance and Administration is responsible for ensuring that Oceana Canada’s systems are working efficiently and effectively to support the organization’s strategic goals. They will ensure that Oceana Canada is meeting legal and regulatory requirements and is following the established policies and procedures of the office. The Director leads the budget process (annual, campaign and donor) and produces financial reports and analyses for the Executive Director, donors, and external auditors. They ensure that Oceana Canada’s resources are properly utilized, in accordance with the charity’s policies and procedures, and in strict conformity with all regulations and donor requirements. They are responsible for the financial, accounting, human resources, office administration, IT , contracts and procurement functions in Canada.&nbsp;The Director of Finance and Administration is responsible for the strategic oversight and management of the charity’s financial operations, ensuring strong internal controls, compliance with regulatory requirements, and alignment of financial practices with the organization’s mission and values. This role also provides organizational oversight for risk management, office operations, HR functions, and IT systems to support operational excellence across Oceana.Principal duties and responsibilities&nbsp;Regulatory and policy compliance and risk management<ul><li>Ensure compliance with CRA and provincial/federal regulations, including filings, audits, and risk mitigation.&nbsp;</li><li>Maintain internal controls and actively monitor organizational risk exposure.</li></ul>Oversight of physical and remote office operations in Canada<ul><li>Oversee financial and operational aspects of office infrastructure, remote work support, and vendor contracts across Canada.&nbsp;</li><li>Ensure vendor compliance and safe, functional work environments aligned with local and Oceana standards.</li></ul>Oversight of information technology within Canada<ul><li>Support the implementation and use of IT systems and tools at the country level, ensuring they meet local operational needs.&nbsp;</li><li>Ensure compliance with data privacy laws and alignment with Oceana standards and policies.</li></ul>Oversight of human resources and people operations&nbsp;<ul><li>Oversee payroll, benefits, and financial aspects of HR operations.</li><li>Ensure compliance with employment standards and alignment of HR policies with organizational values and foster an inclusive, supportive work culture.</li><li>Lead corrective performance improvement plans and termination processes as necessary in conjunction with the Executive Director</li><li>Review salaries for pay equity, advise on performance assessment increases and promotions aligned with Oceana Canada policies.</li></ul>Oversight of accounting and financial managementFinancial strategy and mission alignment:<ul><li>Lead financial planning and reporting to ensure alignment with strategic goals and long-term sustainability.&nbsp;</li><li>Manage the organization’s assets, ensuring all investment decisions align with CRA regulations governing registered charities.</li></ul>Budgeting and forecasting:<ul><li>Develop and manage annual budgets, variance analysis, and forecasts in collaboration with department leads.</li></ul>Grants, donor data, and donation processing:<ul><li>Oversee compliance and financial tracking for grants and donations, ensuring CRA and financial reporting requirements to funders and CRA are met in a timely manner.</li></ul>Internal Controls:<ul><li>Maintain and enforce internal controls, financial policies, and audit readiness to ensure transparency and accountability.</li></ul>Collaboration with Oceana, Inc.Liaise with and support Oceana, Inc’s departments—such as Fundraising, IT, HR and Legal—and coordinate collaboration, including negotiation of service agreements.Requirements<ul><li>Bachelor’s degree and recognized accounting designation in good standing, or an equivalent combination of education and experience.</li><li>Strong knowledge of Canadian accounting standards for not-for-profits and CRA regulations</li><li>More than 7+ years of progressive experience in accounting/finance, or operations, with increasing levels of responsibility.</li><li>Proven leadership in budgeting, financial planning, and grants management.</li><li>Familiarity with HR, IT, and operational best practices in a mission-driven organization.</li><li>Must be highly self-motivated and proactive, with the ability to manage multiple tasks and deadlines efficiently and accurately in a collaborative environment.</li><li>Must possess strong problem-solving, conflict resolution, and communication skills</li><li>Must have the ability to read, analyze, and interpret financial reports, professional publications, technical documentation, and relevant government regulations.</li><li>Proficient in writing clear, concise reports, business correspondence, and operational or procedural manuals.</li><li>Must have experience in preparing or overseeing payroll and statutory tax deductions.</li><li>Must be familiar of Canadian tax regulations, social security, and employment legislation in different provinces.</li><li>Demonstrated ability to work effectively as part of a cross-functional and geographically distributed team</li><li>Must have good planning and organizational skills&nbsp;</li><li>Ability to work effectively as a member of a team.&nbsp;</li><li>Working knowledge of Windows-based applications, including Microsoft Office Suite</li><li>Experience using Salesforce, Engaging Network, and Netsuite are strong assets.</li><li>Understanding of US GAAP is an asset</li><li>A commitment to&nbsp;Oceana Canada’s mission, goals, and values.&nbsp;</li></ul>This is a permanent full-time position that comes with a comprehensive and generous benefits package, including paid time off, health and dental coverage. This is a hybrid remote role, with in-office collaboration on Tuesdays, Wednesdays, and Thursdays, offering a great balance of flexibility and team engagement.Oceana Canada is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, support will be provided in the recruitment process and accommodations for disabilities will be provided on request wherever appropriate. All offers of employment are conditional upon the successful completion of reference checks and a criminal background check.&nbsp;While we thank all candidates for their interest, only those short-listed will be contacted.&nbsp;TO APPLY:&nbsp;Please apply at the link below by 5:00 p.m. ET on October 02, 2025 for the best consideration. Applications will be assessed upon receipt; therefore, we encourage early submission.

Oceana Canada

Director of Finance and Administration

Job Summary:&nbsp;BQWCHC is looking for two full time Medical Secretaries for an 18 month contract. One will work in Trenton, ON, the other in Belleville, ON.The Medical Secretary is part of an integrated administrative team, providing front-line reception support as well as administrative support to the Centre, with a primary focus on supporting the onboarding of new clients. The Medical Secretary coordinates and maintains appointments, chart management including incoming/outgoing fax management; electronic data transfer; uploading of relevant clinical and administrative documentation to electronic medical records.&nbsp;&nbsp;Why work here:&nbsp;Monday-Friday &nbsp;Employer Paid Benefits&nbsp;HOOPP Pension&nbsp;Collaborative Team Culture&nbsp;Values Driven Decision Making &nbsp;Trauma-Informed Approach &nbsp;Key Areas of Responsibility:&nbsp;&nbsp;Provides general administrative services to support the teams and activities of the Centre, including preparing correspondence and reports.&nbsp;Maintains electronic waitlist database and co-ordinates/schedules new client intake appointments, ensuring accurate and timely updates of client demographic information into electronic system; maintains electronic wait-list database.&nbsp;&nbsp;Assists with reception functions including managing multi-line phone system, greeting clients, and booking appointments.&nbsp;Manages client records: correspondence, consents, referrals, and related documents.&nbsp;Ensures accuracy and timely follow-up for all referrals.&nbsp;Works collaboratively as a member of the interdisciplinary team.&nbsp;Qualifications:&nbsp;&nbsp;Medical Secretary Certificate and/or equivalent of education and experience in a health care setting.&nbsp;Proficiency in the use of computers and various software applications and office equipment.&nbsp;Experience with electronic medical records (Telus PS Suites) is an asset.&nbsp;Seasoned professional with excellent communication skills; ability to work well in an inter-professional and collaborative environment.&nbsp;Demonstrated ability to work effectively and efficiently with a focus on detail and accuracy in a fast-paced environment.&nbsp;Experience working effectively with communities and individuals who face barriers to accessing equitable care, including those with mental health and addictions challenges, &nbsp;history of trauma, etc., an asset&nbsp;Some evening shifts may be required.&nbsp;To apply for this opportunity please forward your resume and cover letter electronically to <a href="mailto:hr@bqwchc.com" target="_blank">hr@bqwchc.com</a>.&nbsp;&nbsp;Within the subject line of your email, please indicate the position title for which you are applying.&nbsp;&nbsp;Deadline for applications is September 19, 2025 at 4:00pm&nbsp;&nbsp;

Belleville and Quinte West Community Health Centre

Medical Secretary

Administrative Assistant Position 2025: Cause We Care Foundation 

Title: Administrative Assistant 

Hours: 22.5 hrs/wk Part-time 

Wage: 26-30$/hour 

The Position: 

Cause We Care is seeking a highly organized, detail-oriented, energetic Administrative 

Assistant to support our small team and Board of Directors. The ideal candidate finds 

satisfaction in structure, consistency, and improving systems and takes pride in keeping things 

running smoothly behind the scenes. Organization, professionalism, and strong communication 

skills are key to success in this role. 

Role and Responsibilities: 

 
 • Maintain and optimize digital filing system 

 • Perform data entry to CRM and maintain database with accurate information 

 • Handle sensitive information in a confidential manner 

 • Support board relations, including preparation and circulation of agendas, minutes, and 

reports. 

 • Provide logistical and research support for key initiatives, including fundraising, and 

annual reporting. 

 • Prepare monthly and annual stewardship letters to donors 

 • Support with Annual Fundraising Events (Care Package Drive, Holiday Cocktail Party, 

Mother’s Day Luncheon) 

 • Assist with monthly financial reports 

 • Assist with minor website updates 


Key Competencies: 

 
 • Excellent communication abilities and interpersonal skills 

 • Enthusiastic with a positive can-do attitude 

 • Proactive and take responsibility 

 • Able to work independently and within a team 


 • Experienced using donor databases to input and maintain information 

 • Passion for the mission of Cause We Care Foundation with a commitment to social 
impact. 


Qualifications: 

 • Minimum of 3 years’ experience with Office Administration 

 • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 

 • Proficient with Google Drive (Sheets &amp; Docs) 

 • Strong written and verbal communication skills; excellent keyboarding and 
organizational abilities 

 • Positive, personable, and professional with the ability to interact with donors, board 
members and partners. 

 • Proven track record of meeting deadlines and managing time-sensitive projects 

 • Strong knowledge of CRM systems (e.g. Donor Driven) 

 • Pro-active, creative, and self-directed 


Reports To: General Manager

Cause We Care Foundation

Administrative Assistant

Frontlines is seeking a Grants Administrator to support the development and administration of our micro-grants and scholarship programs. This role will be responsible for coordinating the full grants cycle, which includes application design, proposal review, funds allocation, and reporting. The Grants Administrator will ensure that programs are accessible, impactful, and aligned with Frontlines’ mission of supporting youth and families in our community.Key responsibilities include:<ul><li>Develop and implement the micro-grants program’s operational plan, ensuring adherence to policies, procedures, and processes.</li><li>Support the creation of grant-making criteria that reflect the mission and objectives of the funds.</li><li>Provide guidance and resources to youth applicants, including application writing tips, budget templates, and ongoing support.</li><li>Oversee and manage the implementation of grant cycles, ensuring efficient and effective distribution of funds. Assist in developing and applying monitoring and evaluation frameworks to measure program effectiveness.</li><li>Identify potential grant recipients and collaborate with them to develop proposals that align with program objectives.</li><li>Review and evaluate proposals, making recommendations to the Grant Coordinator and Program Director. Monitor and report on the progress of funded projects to the CEO, senior management team, and other relevant stakeholders.</li><li>Provide technical assistance to grant recipients for effective project implementation.</li><li>Lead the development of workshops and curriculum that build youth knowledge of community leadership and diversity.</li><li>Partner with youth organizations to strengthen their capacity through training and workshops.</li><li>Support the design and implementation of social events for children and youth.</li><li>Assist with scholarship programs administered by Frontlines, including cultivating opportunities with external partners.</li><li>Perform other related duties as assigned.</li></ul>Skills and Qualifications:&nbsp;<ul><li>Post-secondary education in social sciences, business management, community development, public administration, or a related field, or an equivalent combination of education and experience.</li><li>Previous experience in grant administration, program coordination, or related work involving funding processes.</li><li>Experience working with diverse populations, particularly youth and marginalized communities. Strong understanding of youth engagement strategies, diversity, and social inclusion.</li><li>Knowledge of monitoring and evaluation systems to assess program impact.</li><li>Ability to use technical tools and platforms to support grant administration and reporting.</li><li>Excellent communication and interpersonal skills, with the ability to provide guidance and support to youth and community partners. Strong organizational and time management skills with the ability to manage multiple priorities.</li><li>Demonstrated ability to work both independently and collaboratively within a team environment.</li></ul>What we offer:Free on-site parkingFlexible working hoursPaid Time OffExtended health care and dental benefits, life, and critical insuranceOpportunity to work within a small and diverse teamProfessional development opportunitiesConditions of Employment:The successful candidate must provide a police reference check clearance (vulnerable sector)To learn more about Frontlines, visit us at:&nbsp;<a href="https://frontlines.to" target="_blank">https://frontlines.to</a>

Frontlines

Grant Administrator

SummaryThe Ottawa Gloucester Hornets Soccer club (OGH) is a not-for-profit community-based organization delivering soccer-based programming for youth players (U4-18).Job DescriptionJob Title: Administrative LeadSalary: $25, 000 - $28, 000Hours: 25 – 30 hours/week. Hours are flexible and most of the work will be done virtually.&nbsp;Duration: Permanent (Part-Time)&nbsp;Position OverviewThe Administrative Lead will primarily support the General Manager and the Registrar in the daily management of the club.&nbsp;The successful Administrative Lead is an energetic professional who can manage multiple files. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges found in a community-based, not-for-profit organization.&nbsp;Key ResponsibilitiesUnder the direction of the General Manager the Administrative Lead will<ul><li>Monitor phone line and emails&nbsp;</li><li>Assist Registrar with scheduling and management of field contracts and team schedules</li><li>Assist in managing the club’s registration system</li><li>Assist in managing basic financial accounting and management&nbsp;</li><li>Maintain files and records  &nbsp;</li><li>Assist in the coordination or administration of club events such as tournaments &nbsp;</li><li>Create social media posts&nbsp;</li><li>Manage social media accounts&nbsp;</li><li>Assist with the management of gym rentals, field assignments and dome rentals&nbsp;</li><li>Coordinating / leading manager meetings with league management information</li><li>Assist program leads with messaging, scheduling, posting events&nbsp;</li><li>Assist program leads in generating / exporting data from registration software</li><li>Performing data audits. Review&nbsp;/ edit documents sent to members&nbsp;</li><li>Other duties as required by the General Manager&nbsp;</li></ul>Qualifications, Knowledge, Skills<ul><li>Experience as an Administrative Assistant&nbsp;</li><li>Project management skills and experience required&nbsp;</li><li>Proficiency in MS Office 365 (MS Excel, MS Outlook, Sharepoint and Planner in particular)&nbsp;</li><li>Excellent time management skills and ability to multi-task and prioritize work&nbsp;</li><li>Experience with Canva and content creation</li><li>Attention to detail and problem-solving skills&nbsp;</li><li>Excellent written and verbal communication skills&nbsp;</li><li>Strong organizational and planning skills in a fast-paced environment&nbsp;</li><li>A creative mind with an ability to suggest improvements&nbsp;</li><li>Knowledge of not-for-profit sector an asset</li><li>Experience managing invoices and payroll an asset</li><li>Event planning experience an asset&nbsp;</li><li>Public relations and communications experience &nbsp;an asset&nbsp;</li><li>French language proficiency an asset&nbsp;</li></ul>OGH is an equal opportunity employer committed to maximizing the diversity of our organization, and actively encourages all equity seeking groups to apply. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status or any other legally protected factors.Interested candidates should submit a resume and cover letter to Nazeer Patel (General Manager) <a href="mailto:npatel@oghornets.ca" target="_blank">npatel@oghornets.ca</a>&nbsp;stating:&nbsp;“Administrative Lead”&nbsp;in the subject line by September 30, 2025. We thank everyone for their interest in this position; however, only those candidates invited to interview with us will be contacted.

Ottawa Gloucester Hornets

Administrative Lead

Make cents of it all! York Region Educational Services (YRES) is dedicated to leading community volunteerism as a proud recipient of Canada's Volunteer Award, through providing a wide range of volunteer positions in communities in the Greater Vancouver Area, Greater Toronto Area, Ottawa, and Alberta. We are looking for an Accountant &nbsp;Assistant Volunteer—someone devoted to giving back to their community, making an impact, and who loves numbers.The Accounting Assistant Volunteer is responsible for:&nbsp; ► Creating and working with complex spreadsheets to help us make business/financial decisions&nbsp; ► Work with financial documents such as invoices and receipts, and work with financial softwares such as QuickBooks ► Creating a welcoming and inclusive environment for everyone&nbsp; ► Signing into shift on timeLocation:&nbsp; 📍 RemoteDate &amp; Time:&nbsp; 🗓️ Time to be discussed with supervisorBenefits:&nbsp; ► Volunteer hours count toward OSSD (High School Graduation)&nbsp; ► Develop and enhance transferrable soft skills like leadership, teamwork, and communication&nbsp; ► Gain experience and skills that are resumé-worthy ► Free training&nbsp; ► Free networking opportunitiesWho We're Looking For:&nbsp; - Minimum age: 12&nbsp; - Passionate about volunteering and open to learning new skills and softwares&nbsp; - Complete training prior to start date&nbsp; - Can commit to the shift schedule Bonus Skills:&nbsp; - Fluency/high proficiency in a language other than English&nbsp; - Previous volunteer experienceWe're looking forward to meeting you! Please submit your application at <a href="https://yorkeducation.org/volunteer/" target="_blank">https://yorkeducation.org/volunteer/</a>

York Region Educational Services

Accounting Assistant Volunteer

• Process financial transactions, including invoices, receipts, payments, and reimbursements, ensuring accuracy and compliance with policies. • Maintain financial records and databases, tracking budgets, expenses, and account balances. • Assist with payroll, billing, and reconciliations, supporting timely and accurate financial operations. • Prepare financial reports and statements for management, funders, and auditors. • Support budgeting and forecasting activities, providing data and analysis as required. • Ensure compliance with organizational policies, accounting standards, and regulatory requirements. • Collaborate with staff and external partners to resolve financial queries and maintain smooth operations. • Assist in audits and financial reviews, providing documentation and responding to inquiries.Who We're Looking For:&nbsp; - Minimum age: 12&nbsp; - Passionate about volunteering and open to learning new skills and softwares&nbsp; - Complete training prior to start date&nbsp; - Can commit to the shift schedule Bonus Skills:&nbsp; - Fluency/high proficiency in a language other than English&nbsp; - Previous volunteer experience&nbsp; We're looking forward to meeting you! Please submit your application at <a href="https://yorkeducation.org/volunteer/" target="_blank">https://yorkeducation.org/volunteer/</a>

116 Administrative / Clerical Support Jobs