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<h2>Communications Coordinator - virtual volunteer</h2><h3>About us</h3>Ups and Downs is here for you. Registered as a charity in 1987, Ups &amp; Downs has supported individuals with Down syndrome, their parents, families, and friends in the Calgary area for over 30 years.<h3>What you will do</h3><ul><li>Develop and implement communication strategies to promote our mission and programs.</li><li>Create engaging content for newsletters, social media, and the website.</li><li>Coordinate with team members to ensure consistent messaging across all platforms.</li><li>Manage media relations and respond to inquiries.</li><li>Organize events and campaigns to raise awareness and support for our cause.</li></ul><h3>What we are looking for</h3><ul><li>Required Skills: Excellent written and verbal communication skills, proficiency in social media platforms, and experience in content creation.</li><li>Optional Skills: Experience in non-profit organizations, graphic design skills, and familiarity with media relations.</li></ul><h3>Why join us?</h3><ul><li>Be part of a dedicated team making a real difference in the community.</li><li>Opportunities for professional growth and development.</li><li>Flexible working conditions and a supportive work environment.</li></ul><h3>Our Hiring process</h3><ul><li>Submit your application and resume.</li><li>Interview with the hiring team over Teams.</li><li>Police check with vulnerable sector and final decision.</li></ul><h3>Place of work / Location</h3><ul><li>Calgary, Canada</li></ul><h3>How to apply for this job</h3>Apply to this job by carefully following the instructions in this job posting.

Ups and Downs- Calgary Down Syndrome Association

Communications Coordinator

About Good Foot Delivery and Support Services:Good Foot Support Services is a Toronto-based registered charity and social-purpose organization that exists to address the systemic exclusion of Autistic and neurodivergent individuals, an overwhelmingly disadvantaged and underrepresented group within the workforce.&nbsp;Since 2010, we have worked to break down barriers to employment by providing meaningful, paid work and critical skill-building opportunities through our courier service, employment readiness program and tailored support.Our work is founded on a simple yet profound belief: with the right support, autistic and neurodivergent individuals can thrive in the workforce and make meaningful contributions to their communities.Our Approach:Good Foot Delivery &amp; Support Services enhances the long-term employability of autistic and neurodivergent individuals through personalized support, training, and work experience to build skills, independence and confidence.We provide meaningful employment through our courier service and offer a free employment readiness program, Good Foot Forward, featuring interactive learning, job shadowing, 1:1 coaching, and work placements to help youth build skills, confidence, and independence.About the Role:Good Foot Delivery seeks a part-time&nbsp;Operations Assistant to join our Dispatch team, working on tasks crucial to delivery operations, customer relations, and administration. In this role, you will actively contribute to the Operations team, ensuring orders are dispatched efficiently, supporting Couriers on the road, and providing excellent customer service to meet client needs and contribute to long-term business growth. This role is hands-on and requires close interaction with Couriers throughout their shifts, providing real-time support and troubleshooting while ensuring Couriers complete deliveries. Additionally, you will assist the Business Operations team with ad hoc tasks as needed, helping to maintain smooth day-to-day operations.&nbsp;Reporting to:&nbsp;Business Operations Manager&nbsp;Duties and Responsibilities:Dispatch &amp; Courier SupportAs part of the Operations team:<ul><li>Dispatch orders based on Courier availability, location, and Courier capabilities.</li><li>Foster strong relationships with Couriers by ensuring open lines of communication, providing immediate assistance when issues arise, and offering ongoing encouragement and feedback to ensure successful delivery completion.</li><li>Act as a point of contact for any matters that may arise for a Courier while in transit.</li><li>Monitor the route and status of all Couriers to ensure delivery within guaranteed times.</li><li>Proactively troubleshoot and resolve potential delivery and pickup issues before they escalate into service issues.</li><li>Monitor relevant inboxes to ensure orders are completed in accordance with organizational standards.</li><li>Assist Couriers with troubleshooting issues related to applications and devices used within the organization.</li><li>Maintain Courier work records and schedules, and ensure timesheet summaries are completed accurately.&nbsp;</li></ul>Customer ServiceAs part of the Operations team:&nbsp;<ul><li>Develop a strong knowledge of Good Foot’s service to facilitate conversations with current and potential customers.</li><li>Build strong customer relationships by providing excellent customer service to encourage new and repeat business.</li><li>Respond to customer inquiries via email and phone, ensuring timely, polite, and professional responses.</li><li>Provide consistent, concise and accurate information to customers.</li><li>Assist in addressing customer concerns promptly, ensuring that their needs are met effectively while escalating more challenging issues to the appropriate team members.</li></ul>Other:<ul><li>Contribute to and collaborate with the Office team on administrative and operational activities to ensure organizational goals are met.</li><li>Other duties as assigned.</li></ul>Qualifications &amp; Requirements:<ul><li>Ability to work well under pressure and in fast-paced, dynamic environments.</li><li>Strong organizational skills, with a keen eye for detail and logistics.</li><li>Proven ability to multitask, prioritize, and solve problems in high-pressure situations</li><li>Adaptable and able to pivot between tasks quickly when unexpected issues arise</li><li>Empathy and interpersonal skills to build supportive relationships with neurodivergent Couriers</li><li>Ability to work independently, take initiative, and assume responsibility with minimal supervision</li><li>Punctual and attentive, consistently present and engaged during shifts to support Couriers effectively</li><li>Excellent verbal and written communication skills</li><li>Knowledge of the GTA and TTC routes is preferred </li><li>1 year of experience in customer service or a general office/administrative role preferred</li><li>Comfortable working in person as this is not a remote position</li><li>Experience working as part of a small team. Experience working on a team that includes neurodivergent individuals is an asset.</li><li>Familiarity and comfort with technology and various software and platforms, including Outlook, QBO, Asana &amp; Google Workspace (Drive, Sheets, etc.)</li></ul>Position Details:&nbsp;Pay: $26/hour<ul><li>Permanent, part-time role: 20 - 30 hours per week, with the possibility of additional hours during busier periods or when vacation coverage is needed.</li><li>Shift hours:<ul><li>General dispatch hours: 8:30 am – 5:30 pm, Monday to Friday.</li><li>This role primarily serves as the&nbsp;closer, with standard shifts from 12:00 pm – 5:30 pm, Monday to Friday.</li><li>During peak delivery periods, you may need to stay later if couriers are still on the road. These extended hours are occasional and dependent on delivery volumes.</li></ul></li><li>Personal Days:&nbsp;5 personal days per 12-month period </li><li>Vacation Days:&nbsp;10 vacation days per 12-month period</li><li>Location: 40 Eglinton Ave E, Toronto ON. Please note, this is an in-office position</li><li>Start date:&nbsp;Immediate preferred</li></ul>To Apply:&nbsp;Please email <a href="mailto:recruitment@goodfootdelivery.com" target="_blank">recruitment@goodfootdelivery.com</a> your cover letter and resume in PDF format, and include "Operations Assistant" in the&nbsp;subject line.&nbsp;The deadline for applications is January 2nd, 2026.We encourage candidates to apply, even if they do not meet all the qualifications or requirements, as we value diverse perspectives and are committed to fostering a supportive and inclusive work environment.Good Foot is built on values of diversity, equity, and accessibility. We recognize the unique contributions that individuals from marginalized communities bring to our organization and encourage applications from people representing the diverse community we serve. Good Foot strives to create a respectful, accessible, and inclusive work environment. If you have any accommodation requests after filling out this application, please include them in your cover letter.

Good Foot Delivery

Part Time Operations Assistant

Canada’s electricity sector is experiencing significant growth and transformation. As Canadians electrify their homes and vehicles, integrate renewable energy technologies into the grid and embrace the impact of digital technology, it is crucial to bring together employers, unions, post-secondary institutions and policymakers to address the labour challenges confronting the sector.Electricity Human Resources Canada (EHRC) is working with its partners to build a world-class, safety-focused, innovative and inclusive electricity workforce.The Project Coordinator supports national initiatives that connect employers with jobseekers, especially youth, newcomers and individuals from equity-deserving groups. Reporting to the Project Manager, this role involves administrative coordination, stakeholder engagement and process improvement. Ideal candidates are enthusiastic about supporting Canada’s low-carbon future and collaborating with partners across the country.<h3>Responsibilities</h3><ul><li>Coordinate the processing and filing of documents related to funding applications and contracts.</li><li>Prepare and send correspondence to partner organizations and contacts on behalf of project team.</li><li>Respond to phone and email inquiries, and maintain communication with project committees and stakeholders.</li><li>Conduct monitoring calls and collect testimonials from participants and partner organizations.</li><li>Update project records in the database software with all relevant information.</li><li>Generate reports on project metrics such as participation numbers and geographic distribution.</li><li>Review, code, validate and submit invoices, expense claims and payment requisitions to Finance.</li><li>Support marketing efforts by drafting communications and assisting with outreach.</li><li>Coordinate travel and hospitality arrangements in line with Treasury Board guidelines.</li><li>Prepare agendas, plan meetings and events, and take and transcribe minutes for project committees and working groups.</li><li>Occasionally, represent EHRC at industry events and speak to EHRC programs.</li><li>Perform other duties as needed in a dynamic work environment.</li></ul><h3>Qualifications</h3><ul><li>Undergraduate degree, college diploma or at least three years of related project and administrative experience in a professional service environment.</li><li>Outstanding communication and interpersonal skills; must be comfortable dealing with internal and external clients in senior management positions.</li><li>Strong knowledge of business support processes and tools, including Microsoft Office and Adobe Acrobat.</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</li><li>Strong attention to detail.</li><li>Self-starter with the ability to work independently and as part of a team, with minimum supervision.</li><li>Ability to maintain confidentiality, discretion and tact when dealing with sensitive information.</li><li>Experience working on diversity, equity and inclusion projects is an asset.</li><li>Knowledge of the electricity industry is an asset.</li><li>Experience working in partnership with local, provincial or federal government departments is an asset.</li><li>Ability to work in English, fluency in French is a strong asset.</li></ul><h3>Work Environment</h3><ul><li>Ottawa-based, hybrid work environment (minimum 3 days in office per week).</li><li>Small office with a team of about 15 staff.</li><li>Close to public transport, paid parking available and local amenities nearby.</li><li>Some travel across Canada is required.</li></ul>This position is open to individuals returning to the workforce after an extended absence. EHRC values transferable skills gained during caregiving or other life experiences, such as balancing competing demands and remaining calm under pressure. Accommodations to meet caregiving responsibilities will be actively considered for the right candidate.<h3>Compensation and Benefits</h3><ul><li>One-year contract with automatic conversion to permanent upon successful completion of year one deliverables.</li><li>Salary: $50,000 to $57,000 annually, commensurate with experience.</li><li>15 days of paid vacation annually, 1 paid volunteer day and 3 bonus days in December.</li><li>Flexible health benefits package upon the completion of probation, including prescription drugs and a Health Care Spending Account.</li><li>Employee Assistance Program.</li><li>Employer-matched RRSP contributions after one year of service.</li><li>Professional development and career growth opportunities.</li></ul><h3>Applications</h3>To apply for this position, please submit a cover letter and resume via email to Yoana Turnin, Director of Programs via Charity Village.Applications are accepted on an ongoing basis until the position is filled.Do you only meet some of the requirements but still think you are a good fit? At EHRC, we are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly match every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.EHRC is an enthusiastic equal-opportunity employer. If you are selected for an interview and require accommodations, please let us know. We thank all candidates for their interest, however, we will contact only those selected for an interview.

Electricity Human Resources Canada

Project Coordinator

12-month Contract starting March 2026(Maternity Leave Coverage)&nbsp;OASW is the voice of the social work profession in Ontario, and our mission is to mobilize mental health and wellbeing across Ontario. Our <a href="https://oasw.org/Public/About_OASW/Strategic_Plan.aspx" target="_blank">2022-2027 Strategic Plan</a>&nbsp;outlines how we will advance the social work profession by shaping the future of social work, leading equity integration, growing our membership, enhancing our engagement, and building a sustainable future for the organization.OASW is seeking a dynamic and experienced individual to assume the role of Executive Assistant to the Chief Executive Officer on a 12-month contract (maternity leave coverage). In this position, you will plan and coordinate an active calendar of appointments and work closely with the CEO to effectively manage and support internal and external commitments, projects and relationships.&nbsp; Your role will extend to the efficient management of a broad range of administrative responsibilities and tasks including supporting governance-related meetings and committees.&nbsp;If you are an experienced Executive Assistant or administration coordinator, who is highly organized and collaborative, possesses a strong sense of professionalism, respects and embraces diversity,&nbsp;we invite you to apply for this exciting opportunity to make a meaningful impact with our organization.Applicants of all races, ethnic origins, religions, abilities, gender identities and expressions, and sexual orientations are encouraged to apply.What We Offer&nbsp;<ul><li>Positive and inclusive team culture. </li><li>Shared focus on growth, innovation, collaboration and service to members.</li><li>Comprehensive vacation and benefits package, including support for ongoing career development.</li><li>Hybrid working model (2 days in downtown Toronto office, 3 days virtual).</li></ul>Responsibilities1. Calendar Management<ul><li>Manage an active calendar of appointments.&nbsp;Plan, coordinate, and ensure that the CEO’s schedule is followed and respected. Act as both a “gateway” and a “gatekeeper” in a positive and respectful way to coordinate appropriately timed direct access to the CEO’s time and office.</li></ul>2. Administrative &amp; Project Support<ul><li>Work closely with the CEO to manage upcoming commitments and responsibilities. Proactively track priorities, goals, projects, tasks, and deadlines, ensuring items are appropriately delegated, reprioritized, or resolved in the face of competing demands and time pressures. Anticipate the CEO’s needs and working preferences, identifying and addressing potential issues before they arise.</li><li>Collect, analyze, and interpret data to support decision-making processes.</li><li>Conduct research and compile data to support the CEO's presentations.</li><li>Monitor and report on key performance indicators (KPIs) and other metrics related to the CEO’s objectives.</li><li>Assist in the development of strategic plans and initiatives.</li><li>Follow through on projects to successful completion.</li><li>Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.</li><li>Assist the CEO in daily administrative tasks including completing expense reports, arranging complex agendas and compiling documents for meetings.</li><li>Collaborate closely with the Business Operations Associate and Director of Finance, HR and Business Operations on operations, meeting and event coordination, team building and training events, etc.</li><li>Undertake special projects and perform other administrative and business functions as required, which may involve providing support to other members of the senior leadership team and related work streams.</li></ul>3. Communication &amp; Liaison<ul><li>Coordinate and manage communications between the CEO, various partners and interested parties, ensuring timely and accurate dissemination of information.</li><li>Develop and maintain strong relationships with team members, Board and Committee members, and external partners, acting as a representative of the CEO’s office.&nbsp; Demonstrate a high degree of professionalism in all internal and external interactions. </li><li>Determine the appropriate courses of action, referral, or response and communications decisions on behalf of CEO. Prioritize conflicting needs and deadlines and handle matters expeditiously. </li><li>Demonstrate a high level of political acuity in both issues management and relationship management, maintaining real-time awareness of emerging and ongoing matters. Proactively brief the CEO on developing issues, resolved matters, and potential implications, while monitoring, assessing, and reporting on organizational risks.</li></ul>4. Meeting &amp; Event Coordination<ul><li>Plan&nbsp;and coordinate Board and Executive meeting logistics, attendance tracking, report and agenda preparation, slide decks, and official meeting minutes as needed. </li><li>Plan and coordinate meetings of Board Committees; attend meetings, take notes, capture action items, and ensure follow-through. </li><li>Coordinate internal and external meetings, ensuring clear documentation, tracking, and follow-up of action items requiring approval or further action. Arrange offsite venues and manage travel logistics as required to support effective engagement and execution.</li><li>Plan, organize, and coordinate corporate events. Manage event logistics, such as venue selection, catering, and guest accommodations.</li><li>Plan, organize and coordinate team training and team building events, in collaboration with Operations Team.</li></ul>Qualifications<ul><li>Experience: At least 3 years’ experience supporting senior level executives or administration.</li><li>Education:&nbsp;Undergraduate degree or equivalent training in business, administration, communications or other relevant field.</li><li>Equity, Diversity, Access, and Belonging: Demonstrated commitment to equity, diversity, access, and belonging, with the ability to apply an equity-informed and inclusive lens to communication, decision-making, and executive support functions.</li><li>Skills: Exceptional verbal and written English communication skills.&nbsp; Superior project management, time management and organization skills; ability to perform and prioritize multiple tasks seamlessly and&nbsp;autonomously, from concept to successful completion, and work in a fast-paced environment. Strong problem-solving skills with the ability to proactively anticipate, manage and minimize potential problems.</li><li>Technical Skills: Proficiency with Microsoft Office applications, including superior skills in developing informative and visually appealing PowerPoint slide decks to facilitate decision-making.&nbsp; Experience scheduling/running virtual meetings and breakout sessions (Zoom / Microsoft teams).</li><li>Soft Skills: High degree of political acuity and experience working and building relationships with a wide range of interested parties, including team members, executives, higher education administrators, and government representatives.&nbsp; Strong sense of professionalism, integrity, discretion and confidentiality in all matters.&nbsp; Positive attitude and energy.</li></ul>Reports to: Chief Executive Officer.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Salary:&nbsp;$60,000Contract:&nbsp;12 months (starting March 2026)To apply:&nbsp;Send resume and cover letter to&nbsp;<a href="mailto:HR@oasw.org" target="_blank">HR@oasw.org</a> &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Deadline to apply:&nbsp;January 8, 2026

Ontario Association of Social Workers

Executive Assistant to Chief Executive Officer

Seeking board secretary for immediate election to board: Apply by&nbsp;January 31st, 2026SummaryWe are seeking a secretary for our board directors who is passionate about contributing their skills and experience to making a difference in Vancouver’s Downtown Eastside (DTES). As secretary, you will play a key role in co-ordinating meetings, communications, and information management for the board&nbsp;About the Neighbourhood HouseThe Downtown Eastside Neighbourhood House (DTESNH) is a secular, grassroots organization that provides a welcoming environment for residents to participate in community-driven programs. Our mission is to create opportunities for meaningful engagement in an equitable atmosphere of sharing and learning. Each year, we welcome nearly 9,000 residents, addressing critical issues like food insecurity and offering leadership, social, and recreational opportunities within a vibrant community.About the BoardOur board is a group of caring and committed community members and leaders who work collaboratively as directors to provide leadership and good governance in advancing the DTESNH mission, and who participate as volunteers in diverse initiatives.&nbsp;&nbsp;About the Secretary PositionThe Secretary serves as the Board’s records officer and process owner for meetings, communications, governance documentation, and statutory filings—ensuring decisions are captured accurately, members are properly notified, and the Society’s records remain complete, confidential, and compliant. The role is primarily one of information management, ensuring that key documents are created, maintained, organized and accessible.Key responsibilities include:<ul><li>Board meeting management, including meeting organization (in-person or virtual), agenda preparation and minutes.</li><li>Organization of Annual General Meetings of the DTES Neighbourhood House Society.</li><li>Maintenance of Society records in online database, include meeting records, membership register, legal documents, directors register, and other board records.</li><li>Ensuring compliance with external regulations and with board policies and procedures.</li><li>Statutory filings, including B.C Societies Registrar.</li><li>Communications coordination with directors including meeting notification, electronic voting.</li></ul> &nbsp;About Core Director Responsibilities and Expectations<ul><li>Understand and be willing to carry out the duties and responsibilities of a director as outlined in the regulations governing our operation as a registered Canadian charity and a B.C. registered society.</li><li>Attend monthly board meetings as a fully informed director prepared to engage in discussion and decision-making.</li><li>Commit to a 2-year term as director, and to at least 3-5 hours per month to core board duties, which may include volunteer support of various initiatives.</li></ul>About Who We’re Looking For – individuals who bring:<ul><li>An understanding of the DTES community, alignment with the values of the DTESNH, and a passion for community service.</li><li>Proficiency with basic information technology, including virtual meeting platforms, and document management tools.</li><li>Knowledge of non-profit sector environment, including funding management and regulatory compliance.</li><li>Strong organizational, time management, interpersonal, communication and collaboration skills.</li><li>We welcome and value a wide range of backgrounds, experience and skills among our directors, recognizing that the skill set for the secretary role is common to many professional and entrepreneurial careers, as well as community volunteer roles.</li></ul>How to Apply<ul><li>Send your resume with a cover letter describing your interest in joining the board to Benita Ho, Board Chair, at&nbsp;<a href="mailto:natureandnatural1968@gmail.com" target="_blank">natureandnatural1968@gmail.com</a>.</li><li>Applicants agree to meeting with the DTESNH board recruitment team to assess mutual fit.</li></ul>DTESNH Location and HeritageOur activities take place within the Unceded Territory of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, honoring the land and its original caretakersLearn More about the DTESNH:Discover more about our mission and how you can contribute at&nbsp;<a href="http://dtesnhouse.ca/" target="_blank">dtesnhouse.ca</a>.&nbsp;Join us in our journey to empower and uplift the Downtown Eastside community by contributing your leadership and expertise. Together, we can make a lasting impact!

Downtown Eastside Neighbourhood House

Secretary – DTES Neighbourhood House Board

Anduhyaun Inc.&nbsp;1296 Weston Road, Toronto, Ontario M6M 4R3&nbsp;Tel: (416) 243-7669&nbsp; &nbsp;Fax: (416) 243-9929 <a href="https://www.anduhyaun.org" target="_blank">www.anduhyaun.org</a>&nbsp;JOB DESCRIPTION: PROGRAM ASSISTANT&nbsp;&nbsp;Contract: Full-time 5 days/40 hours per week OR Part-time flexibility if needed&nbsp;Term: 5 months for leave coverage with possibility of extension&nbsp;Classification:&nbsp;non-bargaining position &nbsp;The Program Assistant (PA) is under the direction of the Program Director, or designate. The PA will act as a first point of contact for Anduhyaun Inc. and assist in the day-to-day office administration of Nekenaan Second Stage Housing (NSSH). The PA must adhere to the Agency's policies and procedures including the non-disclosure of Client/Tenant information and information pertaining to Anduhyaun business. Any breach of confidentiality may lead to immediate termination. The PA will provide services consistent with Anduhyaun’s mandate: &nbsp;To support Indigenous women and their children in their efforts to maintain their cultural identity, self-esteem, economic, physical, and spiritual well-being. &nbsp;Duties and Responsibilities:&nbsp;General Administrative:&nbsp;<ul><li>Provide all aspects of reception, including checking mailboxes, distributing mail, updating bulletin boards </li><li>Answering main office telephone and email, respond to written and verbal inquiries </li><li>Assist with tenant relations, collect rent, and respond to inquiries </li><li>Maintain security of the building and a safe reception area </li><li>Accurate electronic and manual filing of all correspondence and documents for efficient recovery and use of this information</li><li>Maintain office supplies, inventory, ordering, deliveries, and transportation </li><li>Schedule housing applicant interviews and assist with interviews, as required </li><li>Maintain invoices for Accounting, prepare and deliver bank deposits, as required </li><li>Assist and support the Executive Director and management team, as required &nbsp;</li></ul>Other Duties:&nbsp;<ul><li>On-call may be required, from time to time </li><li>Travel may be required, from time to time </li><li>Perform all other duties as required &nbsp;</li></ul>Hours of Work/Hourly Rate:&nbsp;<ul><li>The regular work week will be 40 hours or part-time flexibility can be discussed </li><li>May be a possibility of some evening and/or weekend work </li><li>Compensation: $23.00-$25.00 per hour&nbsp;</li></ul>Additional Requirements:&nbsp;<ul><li>Must have or be able to acquire a clear Criminal Record Vulnerable Sector Check </li><li>Proof of vaccination against COVID-19 as per Anduhyaun’s Vaccination Policy </li><li>Knowledge of Indigenous culture is considered an asset </li><li>Experience in administrative/management role is considered an asset </li><li>Excellent communication skills&nbsp;</li></ul>Interested applicants should submit a cover letter and resume in confidence to&nbsp;<a href="mailto:office@anduhyaun.org" target="_blank">office@anduhyaun.org</a> with the subject line&nbsp;PROGRAM ASSISTANT APPLICATION by JANUARY 5, 2026.&nbsp;Due to the nature of the organization’s culturally based social services, Anduhyaun encourages applications from Indigenous women (Section24 (1) (a), Special Employment, Ontario Human Rights Code).&nbsp;Thank you to all applicants, however, only those selected for an interview will be contacted.&nbsp;

Anduhyuan Inc.

Program Assistant

About the roleThe position provides critical support to make sure CLWR’s team can do their best work and love their jobs, because someone is thinking about them holistically – from their workspace to their training needs to the culture around them. The office administrator provides support to the Finance and Operations department and plays a key role in coordinating administrative services for the organization. This includes supporting HR functions (like recruitment, onboarding, and helping staff understand CLWR policies and benefits); providing admin support specific to our Winnipeg office (including health and safety, hospitality, and ensuring the success of significant organizational meetings); ensuring staff access to office spaces, equipment and technology; and support for CLWR’s Board of Directors.About the person we’re looking forWe’re looking for a warm, highly organized administrator who loves making things work smoothly for other people. You’ve spent a couple of years in roles that combine HR support and office coordination, and you’re comfortable being the person others turn to when they’re not sure where to go. You understand the basics of HR processes—recruitment, onboarding, benefits and policies—and you care about making those experiences clear, welcoming, and well-documented.You’re the kind of person who notices when something isn’t working and quietly fixes it. You’re confident with tools like Outlook, Word, Excel, OneDrive, SharePoint and Teams, and you can navigate office equipment, audio-visual setups, and online meeting platforms without much fuss. Whether it’s supporting the Executive Director, coordinating with Senior Directors, setting up a hybrid Board meeting, updating an organizational chart, arranging travel, or planning a staff retreat, you take pride in details, timelines, and follow-through. You’re able to juggle multiple tasks, keep good records, and you don’t mind the practical side of office life—from restocking supplies to moving a box or two when needed.You bring a genuine, caring presence to your work and you enjoy building relationships across an organization—from Board members and senior leaders to new staff on their first day. Change doesn’t throw you; you bring a positive attitude to a fast-paced environment and you’re comfortable working independently when needed, while still collaborating closely with colleagues at all levels. This role is based at CLWR’s downtown Winnipeg office, with some flexibility for hybrid work during certain periods, and you’re willing to pitch in for occasional evenings or weekends when major meetings or events require it. If you’re energized by supporting others, creating a healthy workplace, and helping a mission-driven team do its best work, we’d be excited to meet you.Qualified applicants should email a single PDF document including a cover letter and resume to <a href="mailto:hr@clwr.org" target="_blank">hr@clwr.org</a> Closing date is January 11, 2026. Please quote “Office Administrator” in the subject line of your submission. We thank all who apply but will only contact applicants selected for interviews.KEY RESPONSIBILIITESHuman Resources Administration - 30%<ul><li>Coordinate onboarding and offboarding processes, ensuring staff receive required information, equipment, and orientation to CLWR’s timekeeping systems and Employee Manual and that they are referred to other internal leads for required training and support </li><li>Maintain complete and accurate HR and personnel files, training records, and other documentation </li><li>Coordinate recruitment logistics, including scheduling interviews, corresponding with candidates, preparing employment contracts for signature, etc. </li><li>Serve as a point of contact with CLWR’s third-part HR services providers, and as a day-to-day contact for routine staff questions related to policies, benefits, and general HR procedures. </li><li>Help organize staff engagement, morale, and culture-building activities, ensuring events are well-planned, well-communicated, and aligned with CLWR values.</li></ul>Office Operations, Facilities &amp; Vendor Coordination - 30%<ul><li>Coordinate the day-to-day management of CLWR’s office facilities, including coordination with staff in our BC, MB, and ON offices, ensuring workspaces are ready, stocked, and functional for staff. </li><li>Coordinate with vendors, service providers, and maintenance contacts for supplies, equipment, repairs, and office services, elevating issues to the Senior Director as needed. </li><li>Track and manage office inventory, including supplies, furniture, and shared equipment. </li><li>Support preparation for organizational gatherings, planning sessions, and all-staff meetings by managing venue and hotel bookings, materials, refreshments, and technology needs. </li><li>Provide administrative support across departments to ensure smooth daily operations and efficient internal processes.</li></ul>IT &amp; Equipment Coordination - 15%<ul><li>Act as the primary logistical liaison with CLWR’s third-party IT provider, coordinating service requests, equipment needs, and user support issues for staff. </li><li>Manage the procurement, distribution, tracking, and return of IT equipment (laptops, peripherals, accessories) during onboarding, offboarding, and role transitions. </li><li>Maintain inventories of IT assets and ensure basic set-up steps are completed before escalating technical issues to the IT provider. </li><li>Support organization-wide cyber-security and IT logistics initiatives led by the Senior Director and external provider.</li></ul>Governance, Travel &amp; Event Logistics - 15%<ul><li>Coordinate logistical preparation for Board of Directors meetings, including venue booking, catering, travel arrangements, materials preparation, and day-of coordination. </li><li>Coordinate staff and partner travel logistics as required, ensuring alignment with CLWR policies and budget guidance. </li><li>Assist in preparing and distributing meeting materials, agendas, and communications for Board, committee, and all-staff gatherings. </li><li>Record, save, and distribute meeting minutes of the Board of Directors and other meetings, as needed. </li><li>Provide flexible support during high-demand periods, including audits, forecasting cycles, or major events requiring additional coordination.</li></ul>Other organizational tasks - 10%<ul><li>Contribute to various initiatives as requested by Supervisor </li><li>Participate in team meetings, learning initiatives, and strategic planning sessions.</li></ul>Qualified applicants should email a single PDF document including a cover letter and resume to <a href="mailto:hr@clwr.org" target="_blank">hr@clwr.org</a> Closing date is January 11, 2026. Please quote “Office Administrator” in the subject line of your submission. We thank all who apply but will only contact applicants selected for interviews. &nbsp;

Canadian Lutheran World Relief

Office Administrator

Seeking board secretary for immediate election to board: Apply by&nbsp;January 31st, 2026SummaryWe are seeking a secretary for our board directors who is passionate about contributing their skills and experience to making a difference in Vancouver’s Downtown Eastside (DTES). As secretary, you will play a key role in co-ordinating meetings, communications, and information management for the board&nbsp;About the Neighbourhood HouseThe Downtown Eastside Neighbourhood House (DTESNH) is a secular, grassroots organization that provides a welcoming environment for residents to participate in community-driven programs. Our mission is to create opportunities for meaningful engagement in an equitable atmosphere of sharing and learning. Each year, we welcome nearly 9,000 residents, addressing critical issues like food insecurity and offering leadership, social, and recreational opportunities within a vibrant community.About the BoardOur board is a group of caring and committed community members and leaders who work collaboratively as directors to provide leadership and good governance in advancing the DTESNH mission, and who participate as volunteers in diverse initiatives.&nbsp;&nbsp;About the Secretary PositionThe Secretary serves as the Board’s records officer and process owner for meetings, communications, governance documentation, and statutory filings—ensuring decisions are captured accurately, members are properly notified, and the Society’s records remain complete, confidential, and compliant. The role is primarily one of information management, ensuring that key documents are created, maintained, organized and accessible.Key responsibilities include:<ul><li>Board meeting management, including meeting organization (in-person or virtual), agenda preparation and minutes.</li><li>Organization of Annual General Meetings of the DTES Neighbourhood House Society.</li><li>Maintenance of Society records in online database, include meeting records, membership register, legal documents, directors register, and other board records.</li><li>Ensuring compliance with external regulations and with board policies and procedures.</li><li>Statutory filings, including B.C Societies Registrar.</li><li>Communications coordination with directors including meeting notification, electronic voting.</li></ul>About Core Director Responsibilities and Expectations<ul><li>Understand and be willing to carry out the duties and responsibilities of a director as outlined in the regulations governing our operation as a registered Canadian charity and a B.C. registered society.</li><li>Attend monthly board meetings as a fully informed director prepared to engage in discussion and decision-making.</li><li>Commit to a 2-year term as director, and to at least 3-5 hours per month to core board duties, which may include volunteer support of various initiatives.</li></ul>About Who We’re Looking For – individuals who bring:<ul><li>An understanding of the DTES community, alignment with the values of the DTESNH, and a passion for community service.</li><li>Proficiency with basic information technology, including virtual meeting platforms, and document management tools.</li><li>Knowledge of non-profit sector environment, including funding management and regulatory compliance.</li><li>Strong organizational, time management, interpersonal, communication and collaboration skills.</li><li>We welcome and value a wide range of backgrounds, experience and skills among our directors, recognizing that the skill set for the secretary role is common to many professional and entrepreneurial careers, as well as community volunteer roles.</li></ul>How to Apply<ul><li>Send your resume with a cover letter describing your interest in joining the board to Benita Ho, Board Chair, at&nbsp;<a href="mailto:natureandnatural1968@gmail.com" target="_blank">natureandnatural1968@gmail.com</a>.</li><li>Applicants agree to meeting with the DTESNH board recruitment team to assess mutual fit.</li></ul>DTESNH Location and HeritageOur activities take place within the Unceded Territory of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, honoring the land and its original caretakersLearn More about the DTESNH:Discover more about our mission and how you can contribute at&nbsp;<a href="http://dtesnhouse.ca/" target="_blank">dtesnhouse.ca</a>.&nbsp;Join us in our journey to empower and uplift the Downtown Eastside community by contributing your leadership and expertise. Together, we can make a lasting impact!

Ministry of Children, Community and Social Services/Ministère des Services à l'enfance et des Services sociaux et communautaires

Ministry of Children, Community and Social Services

Administrative Assistant - Bilingual (English/French)/Adjoint administratif; adjointe administrative – poste bilingue (français et anglais)

EXTERNAL JOB OPPORTUNITYAdministrative AssistantOnsite PositionSalary: (50K)ABOUT YELLOW BRICK HOUSE:Yellow Brick House is a leading provider of life-saving services to women, families and children who have experienced violence and abuse. We offer emergency shelter, individual, group and child counselling, legal support services, and transitional housing support.PROFILE:Reporting to the Business Manager, this position is responsible for a wide range of administrative and office support activities for the Board/Managers/Departments to facilitate the efficient operation of the organization.RESPONSIBILITIES:The major responsibilities of this position include, but are not limited to: Board and Committee Support:&nbsp;<ul><li>Ensure board orientation package and contact lists are current and updated. </li><li>Setting up appropriate meeting location, ordering food, ensuring equipment is running smoothly, etc. </li><li>Assist the CEO, Board Chair and Committee Chairs in preparing for meetings, including sending email meeting invitations, drafting agendas, tracking attendance responses, and preparing and distributing documents accordingly.</li><li>Attend Board and Committee meeting and record meeting minutes, to be followed up with appropriate circulation after the meeting.</li><li>Coordinate York Region Violence Against Woman Coordinating Committee (YRVAWCC) meetings, record minutes, distribute membership email updates, prepare and send membership invoices and track payments of same.</li><li>Coordinate York Region Violence Against Woman Abuse Protocol trainings and complete annual workplan and year-end report including updates to training materials, handbooks, and other documents.</li><li>Post documents to Google Drive as applicable </li><li>Update board manual, tracking amendments and versions; ensure electronic copies are up to date. </li><li>Must be flexible to work evenings as required. Office Administration: </li><li>Operation of the reception area including greeting visitors and ensuring sign-in protocols are followed, monitoring the waiting area, answering incoming calls and questions, transferring calls to appropriate staff, receive and arrange for courier deliveries, sort, and distribute mail</li><li>Back-up support for office administration responsibilities including:<ul><li>Purchasing, receiving, organizing and storage of office supplies including brochures, letterhead, office groceries (perishable and non-perishable)</li><li>Coordinating, overseeing, and troubleshooting the maintenance of office equipment (photocopier, telephone system)</li><li>Maintaining key communication tools such as voicemail greetings, internal phone directories, staff sign-in sheet </li></ul></li><li>Assist Fund Development team with receiving donations (monetary and in-kind) and collecting donor information.</li><li>Update YRVAWCC website (wish lists, job postings, events, other applicable media) </li><li>Update video at reception (content to be provided) </li><li>Create and maintain library resource for research.<ul><li>Conference resources</li><li>Demographic reports</li></ul></li><li>Assist with the preparation of letters as required. </li><li>Office orientation kitchen duties, telephone/ voicemail</li></ul>Document Management:&nbsp;<ul><li>Create and maintain a schedule for policy review, track compliance. </li><li>Update policy and procedure manuals, tracking amendments and versions. </li><li>Ensure electronic and paper copies of manuals are up to date.</li></ul>Engagement:&nbsp;<ul><li>Communicate fully and openly with supervision; keeping manager fully informed of relevant client and staff member information, at all times. </li><li>Active positive participation in regular team meetings </li><li>Maintain a positive approach and a professional manner at all times. </li><li>Keeps up-to date on issues relating to gender-based violence and evidence-based practices for intervention as it pertains to woman and children. </li><li>Maintain community awareness of Yellow Brick House programs throughout York Region </li><li>Acts as a Brand Ambassador for the Yellow Brick House </li><li>Participates in internal/external committees as required. </li><li>Attend training sessions as required. </li><li>Works in a team environment; provides support and information to team members and assists other staff when required. </li><li>Fosters and maintains an anti-oppression working environment.</li></ul>HEALTH AND SAFETY RESPONSIBLITIES:&nbsp;<ul><li>Follow the duties and responsibilities specified under the Occupational Health &amp; Safety Act Sections 28. </li><li>Ensure all safety and non-safety rules and regulations are followed. </li><li>Ensure adherence to established safety, quality, and housekeeping standards. </li><li>Attends Environmental Health and Safety training. </li><li>Adhere to Yellow Brick House health and safety, environmental, and quality standards, policies, and procedures. </li><li>Report any known hazard, defect, incident or compliance issue to the employer or supervisor. </li><li>Understand BILL 132 and 168 and uphold the policies that prohibit domestic violence, workplace violence, sexual harassment, and harassment in the Workplace. PERFORMANCE MEASURES: </li><li>Accurate completion of all documentation as required. </li><li>Meet all Department goals and objectives. </li><li>Meet all timelines as established on assigned projects and daily administration.</li></ul>QUALIFICATIONS &amp; SKILLS:&nbsp;<ul><li>Diploma in Business Administration or equivalent. </li><li>2-3 years of demonstrated office administration experience, providing support to Sr. Management and Board of Directors considered an asset</li><li>A current police vulnerable sector screening (VSS) is required.</li><li>Must have reliable transportation </li><li>Familiar and comfortable with technology- assisted platforms, specifically video conferencing using MS teams, Zoom, etc.</li><li>Ability to speak French is considered an asset. </li><li>Working knowledge of application of Anti- Oppressive and Feminist frameworks </li><li>Must be able to work some evenings and weekends.</li></ul>CORE COMPETENCIES:&nbsp;<ul><li>Execution and Delivery</li><li>Analytical </li><li>Communication </li><li>Interpersonal </li><li>Discretion, Diplomacy, Confidentiality</li></ul>WORKING CONDITIONS:&nbsp;<ul><li>Works in a comfortable environment either inside or outside in typically pleasant conditions. Typical conditions are such that some risk of any injury or harmful effect is possible.</li><li>There is regularly a need to meet after or before normal business hours.</li><li>Must be able to sit/stand for extended period of time.</li></ul>Yellow Brick House would like to thank all applicants for their interests; however, only those selected for an interview will be contacted.Yellow Brick House is an equal opportunity employer, and we will accommodate your needs under the Ontario Human Rights Code. Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview, or selection processes, please contact the Human Resources Department for assistance.Please submit your resume to <a href="mailto:jobs@yellowbrickhouse.org" target="_blank">jobs@yellowbrickhouse.org</a>

77 Administrative / Clerical Support Jobs