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About the Organization The Income Security Advocacy Centre (ISAC) is a community legal clinic that specializes in improving income security and removing systemic barriers in order to provide access to justice and advance the rights of low-income Ontarians. ISAC’s work includes pursuing test case litigation, developing law reform initiatives, community organizing and providing community legal education. Visit us at <a href="http://www.incomesecurity.org" target="_blank">www.incomesecurity.org</a> for more details.Position Overview ISAC is seeking a full-time Legal and Administrative Assistant. This is a permanent unionized position located at ISAC’s downtown Toronto office, with hybrid work available in accordance with the needs of the organization. Candidates must be able to work flexible hours, including some evenings and week ends. The preferred start date is December 8, 2025. The primary role of Legal and Administrative Assistant is to provide litigation support to legal staff, as well as administrative assistance to program staff and management. Legal and Admin Assistant is responsible for a broad range of specialized administrative support, assisting as appropriate in litigation support, document management, and correspondence requiring knowledge of legal terminology and formats. This position reports to the Finance and Administration Manager.KEY RESPONSIBILITIES:Litigation Support •&nbsp;&nbsp;&nbsp;&nbsp;Prepare and file legal documents with courts and tribunals, maintain litigation and other files; assist with the scheduling of court appearances and other appointments and deadlines; and handling of correspondence.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Prepare materials and coordinate logistics for meetings, training sessions, conferences and other events.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Assist with advocacy, outreach and law reform projects and campaigns including compiling reports, assisting with the preparation of presentations and coordination of material distribution.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Manage case management system, ensuring the data is accurate and complete •&nbsp;&nbsp;&nbsp;&nbsp;Assist with training staff on administrative and computer procedures, including file management systems.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Open client files and maintain up-to-date contact information for the active files •&nbsp;&nbsp;&nbsp;&nbsp;Coordinate and manage reminder system for legal deadlines •&nbsp;&nbsp;&nbsp;&nbsp;Maintain legal library •&nbsp;&nbsp;&nbsp;&nbsp;Follow file management procedures to open and close files and upload documents to our internal data management systemsAdministrative Support&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Provide administrative support for program staff and management •&nbsp;&nbsp;&nbsp;&nbsp;Assist with developing office procedures, training staff on administrative processes and computer applications •&nbsp;&nbsp;&nbsp;&nbsp;Respond to telephone and email inquiries and provide referrals •&nbsp;&nbsp;&nbsp;&nbsp;Coordinate internal intake system to appropriately direct potential intakes and client inquiries to staff •&nbsp;&nbsp;&nbsp;&nbsp;Book meetings rooms and conference venues&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Provide support for Board and other tasks as may be assigned •&nbsp;&nbsp;&nbsp;&nbsp;Prepare client feedback and post-training surveys in SurveyMonkey and distribute them •&nbsp;&nbsp;&nbsp;&nbsp;Assist with occasional updates and edits to the organization’s website •&nbsp;&nbsp;&nbsp;&nbsp;Provide back-up administrative support as requiredOther •&nbsp;&nbsp;&nbsp;&nbsp;Attend staff &amp; team meetings and take minutes as required •&nbsp;&nbsp;&nbsp;&nbsp;Ensure work is captured in ISAC’s internal data management systems (CIMS)&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Participate in strategic planning sessions •&nbsp;&nbsp;&nbsp;&nbsp;Other duties as assignedCOMPETENCIES/REQUIREMENTS:&nbsp;&nbsp;&nbsp;&nbsp;•&nbsp;&nbsp;&nbsp;&nbsp;Diploma/Certificate from a recognized legal assistant program and/or equivalent education and experience •&nbsp;&nbsp;&nbsp;&nbsp;Minimum 3 years’ experience as a legal assistant or equivalent role •&nbsp;&nbsp;&nbsp;&nbsp;Experience with civil litigation including familiarity with the Ontario Rules of Civil Procedure, &nbsp;Consolidated Practice Direction for Divisional Court Proceedings, and/or Federal Court Rules •&nbsp;&nbsp;&nbsp;&nbsp;Familiarity with rules and filing requirements pursuant to various courts and tribunals, including but not limited to: Small Claims Court, Superior Court, Divisional Court, Federal Court, as well as the Ontario Labour Relations Board, Social Benefits Tribunal, Human Rights Tribunal of Ontario, Social Security Tribunal •&nbsp;&nbsp;&nbsp;&nbsp;Experience with document preparation including motions, records, affidavit of documents, and materials required for appellate and judicial review work (eg. Facta, appeal book and compendium, book of authorities etc.) •&nbsp;&nbsp;&nbsp;&nbsp;Experience with filing systems such as Justice Services Online, Case Center and Ontario Citizen Direct/Delivery Slip •&nbsp;&nbsp;&nbsp;&nbsp;Client service experience and strong communications skills •&nbsp;&nbsp;&nbsp;&nbsp;Ability to work with diverse communities, particularly low-income and marginalized groups&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Strong administrative and organizational skills and the ability to prioritize •&nbsp;&nbsp;&nbsp;&nbsp;Good judgment and strong problem-solving abilities •&nbsp;&nbsp;&nbsp;&nbsp;Excellent MS Word, Excel, Power Point, Microsoft Outlook, Adobe Pro, SurveyMonkey, and internet research skills •&nbsp;&nbsp;&nbsp;&nbsp;Ability to work under pressure with attention to accuracy and detail •&nbsp;&nbsp;&nbsp;&nbsp;Ability to work with minimal supervision and on own initiative as well as collaboratively as part of a team.Assets:&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;French Bilingual&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Familiarity with income security law (Ontario Works, Ontario Disability Support Program, Employment Insurance, and Canada Pension Plan) •&nbsp;&nbsp;&nbsp;&nbsp;Familiarity with CIMS, a client data management system •&nbsp;&nbsp;&nbsp;&nbsp;Experience in a legal clinic or other non-profit setting •&nbsp;&nbsp;&nbsp;&nbsp;Experience with webinar software, such as Zoom, WebEx or Skype for BusinessREMUNERATION AND APPLICATION PROCESS:This is a permanent position with an annual salary of $67,011–$80,400, commensurate with experience, plus a 5.5% defined benefit pension contribution and a group benefits package, subject to employee contributions and a waiting period.Please send a cover letter and resume in one document to: <a href="mailto:elena.koneva@isac.clcj.ca" target="_blank">elena.koneva@isac.clcj.ca</a>, by October 24th with the subject line: Legal and Administrative Assistant. We anticipate that interviews will be held the week of November 10th.ISAC is committed to an equitable, diverse, and inclusive workforce. We encourage applications from equity-seeking groups including, but not limited to women, individuals of Indigenous descent, persons with disabilities, members of racialized communities, people of diverse faiths and creeds, and people of diverse gender identities or expressions.We thank all applicants, however only candidates selected for an interview will be contacted. Candidates selected for an interview will be asked to provide two references in advance of the interview.&nbsp;

Income Security Advocacy Centre

Legal and Administrative Assistant

Auxiliary Program Co-ordinator Full-Time Permanent On-SiteAnnual Salary Range: $60,000 - $65,000For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with our bold mission - to "inspire girls to be fearless; educate them to be leaders" - and we continue to do that today.&nbsp;The Auxiliary Program Co-ordinator is responsible for managing and coordinating after-school and summer programs that sit outside regular school hours. This includes operational facilities tasks like managing rental community contract logistics, space management and utilization, event coordination, communication with rental community and supporting facilities projects. The Auxiliary Program Co-ordinator will help drive revenue for the school through marketing the facilities, attracting new vendors, and renting out spaces in the school. The Auxiliary Program Co-ordinator will have a service-oriented approach, excellent communication skills, and ability to work flexible hours including evenings and weekends. The responsibilities of this role are fulfilled primarily through collaboration and teamwork with other managers and support staff.&nbsp;Hours of work:September (after Labour Day) to June 30 (During Academic Year):<ul><li>Monday to Friday 2:30 to 10:30 with 30 min unpaid lunch</li></ul>July 1 to Labour Day Monday (During Summer):&nbsp;<ul><li>Monday to Friday 8:00 to 4:00 pm with 30 min unpaid lunch</li></ul>What You’ll Do:<ul><li>Develop, organize, and manage after-school and summer programs ensuring they align with the mission and philosophy of the school and serve the needs of the community</li><li>Manage existing contracts and develop new contracts &nbsp;</li><li>Review and support the creation of rental agreements, proposals, fee setting and event orders &nbsp;</li><li>Coordinate with Athletic Director to assist with set up and tear down for games in the afternoon and after school</li><li>Collaborate with other departments in the school for room booking</li><li>Act as liaison to the rental community&nbsp;</li><li>Work with Finance team on collecting and processing payments and for maintaining accurate documentation and records</li><li>Coordinate marketing and lead generation activities to secure new clients</li><li>Establish procedures that facilitate ongoing assessment &nbsp;of programs with the aim of improvement and maximization of revenue derived</li><li>Supervise use of the building for after-school and summer programs and ensure proper school space maintenance</li><li>Orient rental parties to the policies and procedures related to the rental and to the proper use of facilities, including equipment</li><li>Work with Security Supervisor to ensure proper on-site security and that all attendees exit at end of their contract</li><li>Walk through spaces during rental times to ensure proper care of BSS property</li><li>Meet and greet teams, coaches and summer camp staff&nbsp;</li><li>Work with service staff to ensure rental setup is completed in a timely manner; assist during set-up/clean-up as needed and make sure spaces are ready for school use the next day</li><li>Clear school spaces prior to external rentals (i.e. collect items left behind by students/staff and place in BSS lost and found)</li><li>Train rental community on crisis management procedures</li><li>Respond appropriately to emergency first aid and safety situations in accordance with BSS standard operating and emergency procedures and complete appropriate injury/incident reports</li></ul>Who You Are:<ul><li>Successful completion of a university degree or relevant college diploma&nbsp;</li><li>Availability to work evening/weekend shifts</li><li>Sales, hospitality, and events management experience preferred</li><li>Scheduling flexibility to meet the requirements and/or changing needs of the school, in response to high traffic activity is preferred</li><li>Willingness to work in adverse weather conditions and have the ability to lift up to 50 lbs</li><li>Ability to interface and maintain effective relationships with vendors, students, employees, and parents/guardians</li><li>Knowledge of budget and cost estimating principles&nbsp;</li><li>Knowledge of coding and payment processing of vendor invoices</li><li>Administrative and organizational ability, including demonstrated problem-solving and decision-making skills</li><li>First Aid, CPR and AED training certification a strong asset</li></ul>Why Work at BSS? At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.&nbsp;Additionally, BSS offers a competitive total compensation package that includes:<ul><li>Extensive health and dental benefits package</li><li>Lunch provided every day!</li><li>Use of on-site fitness center</li><li>Professional Learning opportunities</li><li>And a chance to be part of a great community!</li></ul>BSS Values Diversity: BSS is&nbsp;<a href="https://www.bss.on.ca/discover/diversity-equity-inclusion-and-belonging" target="_blank">committed</a>&nbsp;to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.&nbsp;How to Apply:Interested applicants should visit our<a href="https://www.bss.on.ca/discover/careers" target="_blank">&nbsp;website</a>&nbsp;and click&nbsp;<a href="https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=a455d512-2c15-4e80-9909-f7252c8d6408&amp;ccId=19000101_000001&amp;lang=en_CA&amp;selectedMenuKey=CareerCenter" target="_blank">Apply Now.</a>We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at&nbsp;<a href="mailto:hradmin@bss.on.ca" target="_blank">hradmin@bss.on.ca</a>. All information received in relation to accommodation will be kept confidential.We thank all candidates for their applications; however, only those selected for an interview will be contacted.BSS is&nbsp;<a href="https://www.bss.on.ca/discover/diversity-equity-inclusion-and-belonging" target="_blank">committed</a>&nbsp;to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.&nbsp;

The Bishop Strachan School

Auxiliary Program Co-ordinator

Region : Ontario &amp; AlbertaVolunteer opportunity conditions:&nbsp;<ul><li>Location :&nbsp;In-person at our office.</li><li>Regions / or cities :<ul><li>Ontario:&nbsp;North Bay,Timmins, Kapuskasing, Hearst, Cochrane</li><li>Alberta: Edmonton &amp; Calgary</li></ul></li><li>Minimum volunteer hours/period :&nbsp;One 4-hour shift per week Monday through Friday for a minimum of 6 months. Schedule and time commitment is set during regular business hours, Monday through Friday.&nbsp;&nbsp; &nbsp;</li></ul> The Canadian Red Cross (Red Cross) – an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. We are committed to having an accessible, diverse, inclusive, and barrier-free working environment.&nbsp;As a volunteer in this role, you will :&nbsp;<ul><li>Oversee and ensure smooth operation of the reception area at the office, including acting as first point of contact with the public. &nbsp;</li><li>Reply to general enquiries, information requests and voicemails, and direct incoming calls. &nbsp;</li><li>Provide access to the building, handle and relay couriers/deliveries, electronic and physical filing, and receive and process donations.&nbsp;</li><li>Assist personnel with booking shared equipment, spaces, and vehicles.&nbsp;</li><li>Support new personnel with onboarding and building orientations.&nbsp;</li><li>Support Supervisors/Managers with the general operation of administrative functions and special projects as needed.&nbsp;</li><li>Provide information and referrals on Canadian Red Cross services, programs, and volunteer opportunities.&nbsp; &nbsp;</li></ul>You bring these essential talents :&nbsp;<ul><li>Proficiency with technology (Microsoft Office, printers, online platforms/support portals, etc.).&nbsp;</li><li>Thrive at providing optimum customer service, comfortable interacting with the public.&nbsp;</li><li>Experience or interest working in an administrative environment.&nbsp;</li><li>Strong interpersonal, communication and organizational skills.&nbsp;</li><li>Attention to accuracy and detail.&nbsp;</li><li>Experience working with diverse populations and an understanding of cultural issues is an asset.&nbsp;</li><li>Fluency in written and spoken English is required, fluency in other languages is an asset.&nbsp;</li></ul>A satisfactory Enhanced Police Information Check or equivalent is mandatory for all personnel volunteering or working with the Red Cross.

Canadian Red Cross

Administrative Assistant Volunteer

Financial ControllerJob Summary&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;The Financial Controller is responsible for maintaining the financial operations of Huronia Transition Homes. This position will provide accurate and timely information to the Executive Director, providing advice and guidance on all accounting matters including financial systems, record keeping, and analysis and reporting. The Financial Controller will complete the day-to-day operations of the organization’s financials including corporate accounting, regulatory and financial reporting, A/P, A/R and payroll. This position is part of the organization’s administration team.Responsibilities and ActivitiesAccounting<ul><li>Lead and manage all accounting functions including billing, general ledger, cost accounting, banking, accounts payable and accounts receivable</li><li>Complete and consolidate all petty cash and social enterprise sales.</li><li>Administer bi-weekly payroll and organizational RSPs</li><li>Coordinate the preparation and management of organizational budgets and financial forecasts to ensure financial resources are allocated appropriately</li><li>Coordinate the preparation and management of the budgets and forecasting for the organization’s social enterprise</li><li>Prepare monthly, quarterly and annual financial statements and reports, inclusive of variance analysis to track deviations from the budget</li><li>Drive the month-end and year-end close process</li><li>Ensure that financial policies are adhered to across the organization to maintain compliance and best practice</li><li>Ensure quality control over financial transactions and financial reporting</li></ul>Financial planning and procurement<ul><li>Complete and manage all organizational purchasing and procurement</li><li>Support in guiding organizational decision making through financial forecasting</li><li>Develop and maintain the financial infrastructure for the organization’s social enterprise</li><li>Support in the implementation of HTH’s social procurement policy</li><li>Support in the development and maintenance of HTH’s social enterprise financial infrastructure</li><li>Identify areas of growth within the organization, specifically the organization’s social enterprise</li><li>Make recommendations on long-term organizational and financial planning</li></ul>Risk and Compliance Management<ul><li>Assess and identify financial risks and liabilities, and make recommendations to minimize and mitigate those risks</li><li>Coordinate the annual audit; prepare materials and liaise with auditors</li><li>Ensure timely and accurate filing of regulatory financial reports and returns, inclusive but not limited to EHT, HST, WSIB, T4’s, and Charity Return.</li><li>Research technical accounting issues for compliance.</li></ul>Administration<ul><li>Ensure the organization’s vision and values are upheld</li><li>Assist staff to understand their role and responsibility related to the organization’s fiscal matters</li><li>Educate the Executive Director and Senior Leadership Team about the organization’s finances and their implications and keep the Executive Director engaged in financial matters.</li><li>Carry out such other duties and responsibilities as the Executive Director may request from time to time.</li><li>Liaise and act as the point of contact for the organization’s investment portfolio manager, ensuring the proper handling of organizational funds</li><li>Prepare financial documents and reports for external stakeholders, including donors and funders</li><li>Oversee the financial components of organizational capital and fundraising campaigns</li></ul>Qualifications<ul><li>Accounting designation is preferred</li><li>Minimum 5+ years progressive experience in medium sized organizations, preferably non-profits</li><li>Excellent knowledge of data analysis and forecasting methods</li><li>Hands-on experience with accounting and financial management software (e.g. SAGE)</li><li>Expertise in MS Excel and Microsoft Office Suite</li><li>Analytical skills</li><li>Familiarity with charitable organizations</li><li>Genuine interest in our mission</li><li>Must display interpersonal and communication skills, both verbally and written.</li></ul>Included in the compensation:34-hour work weekGenerous vacation entitlementExtended health benefitsEmployer matching RSP starting at 3%

Huronia Transition Homes

Financial Controller

​DATE: September 19, 2025​&nbsp; LOCATION: Toronto, ON – Social Medicine Housing Solution COMPENSATION: $64,933 - $76,560 Annually Prorated&nbsp; CONTRACT DURATION: 1 year&nbsp;LOFT Community Services is a unique and dynamic charitable organization that supports people living with complex issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving 19,633 annually and providing 1,861 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient. To help fulfill its mission, LOFT is hiring a Full-time Contract&nbsp;Coordinator.Job Summary&nbsp; The Coordinator provides team leadership in the overall service delivery and day-to-day operations of the Service. They provide a range of assistance and support in facilitating optimal client care.&nbsp;&nbsp; Social Medicine Housing Solution (Social Medicine)&nbsp;is an interdisciplinary team of providers from the University Health Network and LOFT Community Services that provides wrap around services to individuals with concurrent conditions that span physical and mental health challenges and social and economic vulnerability who are experiencing homelessness or at risk of losing their housing.&nbsp;&nbsp; Social Medicine delivers clinical hands-on support to those with complex healthcare needs providing outreach and case management services with access to psychiatric and medical assessment, consultation, and access to treatment, service planning, advocacy, and system navigation support. The aim of this partnership is to provide low barrier access to housing for these individuals, while assisting in stabilizing their physical and mental health, substance use, behavioural, psychosocial, and social drivers of health challenges. The Social Medicine team works from a housing first and harm reduction approach. The goal is to work with individuals in getting connected to housing and follow up support that meets the level of need required for each individual to live successfully in the community.&nbsp; What You Will Do&nbsp; In conjunction with the Program Manager, the position facilitates the operation by:<ul><li>Overseeing all aspects of the site management of the Service.&nbsp; This includes managing all health and safety requirements and general maintenance and security.</li><li>Promoting the personal empowerment of each client by assisting in creating a program and programming that builds a rapport through coaching, mentoring and support, enabling each to meet the daily requirements of their living environment; advocating on their behalf in navigating the social services and health care systems to ensure accessibility and availability of services; mediating issues or conflicts between clients, or residents and neighbors, teaching conflict resolution; following-up on issues with clients to ensure resolution;</li><li>Providing direction and support to staff involved in direct service delivery; scheduling staff, assigning duties, assisting in the selection, orientation, training and performance management of staff; assisting with recruiting and hiring; developing and implementing operating procedures for the site and ensuring compliance with established standards; maintaining a general awareness of the daily activities and client issues and identifying staffing issues;</li><li>Monitoring the operations of the site and ensuring compliance with property standards and fire codes; ensure the program is following health and safety standards; coordinating the acquisition, use and maintenance of furniture, supplies and equipment, contacting appropriate source for repairs; maintaining accurate records and files on the provision of service to residents/clients, ensuring that incident reports have been completed and processed; maintaining the petty cash;</li><li>Participating in the regular service planning processes which includes preparing the service plan, operating plan, client satisfaction feedback process, quality improvement and other research activities; identifying gaps in service and recommending solutions, participating in meetings, planning and evaluation initiatives, committees, events and activities; compiling program evaluation reports and statistical information, inputting as required;</li><li>Organizing and participating in client meetings or other group activities which promote the wellbeing of the residents and the smooth operation of the service; providing other related assistance as required.</li></ul>What You Bring&nbsp; Must-Have<ul><li>A degree/diploma in health care/social services or other related field with a minimum of five years relevant experience in the mental health sector</li><li>The position requires an excellent understanding of harm reduction and psychosocial rehabilitation principles as acquired through a post-secondary degree/diploma in human services, coupled with at least five years of experience providing community support services to the client population in order to provide team leadership in the application of the theories to practical settings.</li><li>Knowledge is required of the issues faced by adults with special needs and of a marginalized client group which can include addictions, cognitive impairments, HIV/AIDS.</li><li>Experience in program development, planning and evaluation.</li><li>An understanding is also required of the therapeutic relationship with an ability to negotiate with clients on goals and priorities.</li><li>Experience in conducting meetings or facilitating groups, good analytical, time management, and organizational skills to co-ordinate and follow-up on issues or activities with clients.</li><li>Excellent interpersonal, communication and counselling skills are required to provide team leadership and support and to engage the clients in some highly personal areas.</li><li>Advocacy skills with knowledge of local community agencies and other professional services available for the client group and an ability to establish effective relationships with service providers, residents’ families and friends.</li><li>Good intake assessment, crisis intervention, advocacy and problem solving skills.</li><li>Computer literacy sufficient to produce and maintain files, records or statistical information.</li></ul>Nice-to-Haves<ul><li>A Valid Ontario driver's license may be required for the position</li><li>An understanding of cultural competency and framework</li><li>Experience working with individuals who are homeless and/or at risk of homelessness</li></ul>Work Environment<ul><li>Availability to be on after-hours on call, on a rotating schedule</li><li>May be required to be on-call as emergency contact for after hours.</li><li>Frequent bending, kneeling and reaching, combined hours of sitting and standing while using office equipment and computers, light lifting of supplies and materials from time to time. </li><li>Staff will be required to work in client rooms and may be exposed to second hand smoke</li><li>Expected to meet people outside, making exposure to the weather an expectation of the position. </li><li>A car is not a requirement of the position however driving for prolonged periods of time with frequent stops is an essential part of the job. </li><li>You may need to walk on rough terrain from time-to-time, for example uneven ground, parks, or ravines while providing outreach to community members sleeping outside.</li></ul>What We Offer<ul><li>E-learning program available all year round</li><li>Starting vacation time above minimum standard,</li><li>Additional paid personal and paid sick days</li><li>Professional development budget available to help you nurture and shape your career</li><li>Corporate Gym membership rate with GoodLife Fitness</li><li>Access to Perkopolis, a comprehensive corporate discount program</li><li>Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion</li></ul>Our Commitment to Diversity and Inclusion&nbsp; LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. LOFT’s vision is that together, we can all live successfully in our community. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce who also reflects that diversity. LOFT believes there are many ways to develop skills and build experience and expertise. So even if you don’t “tick all the boxes” but think you’d thrive in this role, you are encouraged to apply.&nbsp; Note: A satisfactory vulnerable sector check (VSC) is also required.&nbsp; CLOSING DATE: October 3, 2025​

LOFT Community Services

Coordinator_FT-Contract

Operations Assistant Job Posting 
Please note that we expect internal candidate(s) to apply for this position. As required by the Collective Agreement, internal 

candidates who meet the requirements and qualifications for the position will be interviewed prior to consideration of 

external candidates. 

Role Overview 
As one of the largest faculty and staff associations in BC, the BCIT Faculty &amp; Staff Association (FSA) is a membership-driven, 

certified trade union that represents full-time and part-time technological faculty and staff at the British Columbia Institute 

of Technology (BCIT). Through committee representations, negotiations with BCIT, and dedicated advocacy for our 

members, we strive to advance the employment interests of our members and improve working conditions across BCIT. 

We are hiring a full-time Operations Assistant (OA) for our office at the BCIT Burnaby campus located on unceded 
Indigenous land belonging to the Coast Salish peoples, including the territories of the xÊ·mÉÎ¸kwÉyÉÌm (Musqueam), 
SkwxwuÌ7mesh (Squamish), and sÉlilwÉtaÉ¬ (Tsleil-Waututh) Nations. 
 

The OA reports to the Associate Executive Director and works as part of the FSA office team by following or developing 
policies, procedures, routines, and directions. The OA maintains routine administrative systems across the association’s 
operations and provides support to other functions, including: 
 

 • reception 

 • records maintenance 

 • organizing and retrieving information 

 • preparation of documents 

 • financial administration 

 • event and meeting co-ordination 

 • supplies and equipment management 

 • logistics and material distribution 

 • coordinating of facilities maintenance 
 
The OA is expected to represent the union in a welcoming manner to members, representatives of the employer, 
community members, and service providers through reception services, assistance with communications and events, and 
ensuring our information and materials are well organized and accessible. 
 
The OA may be responsible for setting up and tearing down events; this often includes transporting materials of up to 
40lbs using a cart/dolly. 


Qualities We’re Looking For 
 • Strong organizational skills with excellent attention to detail 

 • Demonstrates problem-solving ability and independent thinking 

 • Proficient in Microsoft Office, especially Outlook, Word, and Excel 

 • Comfortable using accounting software such as QuickBooks with an understanding of basic accounting (AP/AR) 
processes 

 • Skilled in navigating digital and print records, and databases 

 • Accurate and efficient keyboarding and proofreading 

 • Effective written and verbal communicator 

 • Ability to handle sensitive information with discretion and confidentiality 


 • Capable of managing shifting priorities in a fast-paced environment 

 • Follows procedures and directions while showing initiative 

 • Works collaboratively and cooperatively with others 

 • Understanding of, and commitment to, trade union principles and public, post-secondary institutions 
 

What We Offer 
The salary for the position is between $66,559.90 and $70,259.80 with placement based on experience. The FSA offers 
many advantages including a comprehensive benefit package, defined benefit pension plan, hybrid work arrangements, 
the protections of a collective agreement and union representation, the amenities of working on a post-secondary 
campus, and the opportunity to support our outstanding members and contribute to providing them an excellent 
workplace experience. 
 

Employment Equity 
The FSA is actively committed to creating a diverse and inclusive workplace. An open and diverse community fosters the 

inclusion of voices that have been underrepresented or discouraged. We encourage applications from qualified members 

of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including but not 

limited to status as a First Nation, Metis, Inuit, or Indigenous person, sex, sexual orientation, gender identity or expression, 

racialization, disability, neurodiversity, political belief, religion, marital or family status, or age. 


How to apply 
Using Charity Village’s Quick Apply, submit your resume and a cover letter in a single PDF file explaining why you are 

interested in working at the FSA by end of day Sunday, October 5, 2025. The in-person interviews are anticipated to take 

place October 9, 2025. NOTE: Applicants must create an account with Charity Village to apply. 

Applicants must be eligible to work in Canada. 


<a href="https://www.charityvillage.com/job/operations-assistant-full-time-233599" target="_blank">https://www.charityvillage.com/job/operations-assistant-full-time-233599</a>

BCIT Faculty and Staff Association

Operations Assistant, Full-Time

Raiser’s Edge NXT Database AdministratorBeit Halochem Canada, Aid to Disabled Veterans of Israel (BHC) raises funds to support rehabilitating, rebuilding, and enhancing the lives of Israelis disabled in the line of duty or through acts of terror.&nbsp;The&nbsp;Raiser’s Edge and RENXT Database Administrator&nbsp;works directly with the BHC CEO. We are looking for a skilled, discreet, and organized individual to join our team on a full-time basis.GENERAL SUMMARY OF POSITION<ul><li>Administration of the organization’s Raiser’s Edge NXT (RENXT) donor database, ensuring that it is managed effectively, efficiently, and accurately&nbsp;</li><li>Issue and produce tax receipts in a consistent and timely manner</li><li>Regular gift batch entry</li><li>Regular gift payment and tax receipt processing</li><li>Regular production of assorted mailing lists and reports</li><li>Acts as a RENXT subject matter resource for internal users</li></ul>ESSENTIAL DUTIES<ul><li>Coordinate and manage all aspects of the Blackbaud hosted Raiser’s Edge NXT database (approximately 65,000 constituent records)</li><li>Regular gift data batch entry (approximately 11,000 gifts per year)</li><li>Ensure all gifts are processed via credit card, online, stocks/securities, EFTs, and bank deposits</li><li>Regularly create and issue mailed tax receipts and e-receipts throughout the year, while adhering to CRA guidelines. Includes one-time gifts and annual consolidated receipts</li><li>Manage the Events module: participants, registrants, guests</li><li>Create and manage online NXT donation forms and events registration forms&nbsp;</li><li>Speak with donors to resolve issues and queries regarding tax receipts and other donation questions</li><li>Export a variety of mailing and emailing marketing data lists as required&nbsp;</li><li>Create reports as needed for data analysis&nbsp;</li><li>Maintain current fund and appeal coding; code tables&nbsp;</li><li>Participate as staff for all off-site local special events</li><li>Participate in annual financial audit</li><li>Work with office volunteers to ensure tax receipts are regularly mailed and phoned-in credit cards are processed</li><li>Train and support staff with RENXT where necessary</li><li>Keep current with RENXT updates through use of Blackbaud’s Knowledgebase&nbsp;</li></ul>ESSENTIAL QUALIFICATIONS<ul><li>At least three (3) years Raiser’s Edge advanced user database administration&nbsp;</li><li>RENXT experience is an asset but can be trained for if applicant is skilled with the regular Raiser’s Edge database</li><li>Strong familiarity with current CRA tax receipt rules for charities</li><li>Ability to produce advanced reports, exports, and query functions</li><li>Excellent organizational skills and the ability to work on multiple projects and set priorities to meet deadlines&nbsp; &nbsp; &nbsp; &nbsp;</li><li>Attention to detail with a high degree of accuracy in data entry&nbsp; &nbsp; &nbsp; &nbsp;</li><li>Excellent written and oral communication skills and an ability to speak with external donors&nbsp; &nbsp;</li><li>Ability to work independently, as well as in a small team environment made up of staff and volunteers&nbsp; &nbsp;</li><li>Ability to maintain high levels of confidentiality and maintain donor privacy&nbsp;</li></ul>Location:&nbsp;Concord, ON Work Type:&nbsp;In office Work Hours:&nbsp;Monday to Thursday 9:00 am – 5:00 pm EST, Friday 9:00 am – 3:00 pm ESTBenefits &amp; Compensation:&nbsp;We offer a competitive benefits package and salaried compensation based upon the candidate’s experience and skillset.If interested in exploring this position, send a short cover note and your resume to&nbsp;<a href="mailto:info@beithalochem.ca" target="_blank">info@beithalochem.ca</a> with&nbsp;Raiser’s Edge NXT Database Administrator&nbsp;in your subject. We thank all applicants but only those selected for an interview will be contacted.&nbsp; No phone calls, please.

Beit Halochem Canada

Raiser’s Edge NXT Database Administrator

The Digital Sexual Violence Support Centre (DSVSC) is a Canadian and federally-incorporated non-profit that provides educational resources, research, and advocacy support for adult survivors of technology-facilitated sexual violence. The includes adults living in Canada who have faced online sexual harassment, doxxing, intimate image abuse, cyber-stalking, and the creation of sexual deepfake images and videos. The DSVSC is based in Ontario, Canada and operates on a virtual basis.&nbsp;<ul><li>Time:&nbsp;2-4 hours per week (or 8-16 hours per month)&nbsp;</li></ul>ALL MEETINGS ARE SET IN EASTERN STANDARD TIME<ul><li>Minimum commitment:&nbsp;5 months</li></ul>Location:&nbsp;Virtual/remote in Canada.&nbsp; This position is exclusively open to those living in Canada. &nbsp;Key Tasks:Recruitment<ul><li>Create and post volunteer position openings on Charity Village and LinkedIn</li><li>Draft volunteer and contract position descriptions that are detailed and relevant to our organization (e.g. focus on gender-based violence prevention and survivor advocacy)</li><li>Conduct candidate interviews via Zoom or Google Meet, document their responses and contribute to the final hiring decision</li><li>Conduct background and criminal records checks when required &nbsp;</li></ul> Onboarding<ul><li>Support the onboarding process including processing new hire paperwork and scheduling orientation sessions for new volunteers to the DSVSC.</li><li>Serve as first point of contact for all new volunteers’ inquiries and triage with volunteer HR coordinator or other teams as needed.</li><li>Send volunteer orientation packages including our organizational overview, internal staff directory and help provide access to our shared drives</li></ul>Staff Retention and Recognition<ul><li>Support the development of a staff retention strategy</li><li>Lead at least 1 (1-hour) staff virtual social &nbsp;per month for all staff (the virtual sessions are held via Zoom and include icebreakers, games and activities)</li></ul> Administration<ul><li>Maintain accurate and updated volunteer and employee records</li><li>Support benefit enrollment and administration for eligible employees</li><li>Support the ongoing feedback reviews and exit interview process</li></ul> Performance management<ul><li>Support with preparation of documents related to performance improvement, reassignment, discipline and exits.</li></ul>Employee &amp; Volunteer Relations<ul><li>Support the coordination of live and asynchronous learning and development activities for volunteers and employees of the DSVSC (e.g. staff lunch and learns and finding guest speakers)</li><li>Support the HR Coordinator with volunteers’ complaints and grievances by tracking incident reports and providing status updates.</li></ul>Eligibility requirements:&nbsp; (The DSVSC is a non-profit that fosters intersectionalism and equity, therefore we welcome applications from those who do not meet 100% of the eligibility requirements)<ul><li>Excellent written and verbal communication skills in English.</li><li>Bachelor's Degree or Diploma in Human Resources or currently enrolled in a HR program at a recognized post-secondary institution (Essential).</li><li>Highly computer literate with capability in email, Google Drive, Slack, MS Office and related business and communication tools (Essential).</li><li>Demonstrates sensitivity, confidentiality and maintains records with discretion.</li><li>Demonstrates familiarity and good knowledge of Ontario Labor Laws</li><li>Excellent organizational and time management skills.</li><li>Excellent attention to detail.</li></ul>

The Digital Sexual Violence Support Centre

Volunteer Human Resources Associate

<h2>Summary</h2><ul><li>Job Title: Book-Keeper/Office Manager (m/f/d)</li><li>Employment Type: Full-time</li></ul><h2>About us</h2>Rainbow's End Community Development is a dedicated organization within the social advocacy sector, committed to making a tangible difference in our community. We focus on empowering individuals and groups through various initiatives and programs, fostering a more inclusive and supportive environment for all.<h2>What you will do</h2><ul><li>Manage all bookkeeping tasks, including accounts payable and receivable, payroll, and financial reporting.</li><li>Oversee office operations to ensure efficiency and productivity.</li><li>Maintain accurate financial records and ensure compliance with relevant regulations.</li><li>Coordinate with external accountants and auditors as needed.</li><li>Support the management team with budgeting and financial planning.</li><li>Handle general administrative tasks, such as scheduling meetings and managing office supplies.</li></ul><h2>What we are looking for</h2><ul><li>Required: Proven experience as a bookkeeper or office manager.</li><li>Required: Proficiency in accounting software and MS Office Suite.</li><li>Required: Strong organizational and multitasking skills.</li><li>Optional: Experience in a non-profit or social advocacy setting.</li><li>Optional: Relevant certification in bookkeeping or office management.</li></ul><h2>Why join us?</h2><ul><li>Opportunity to make a meaningful impact in the community.</li><li>Collaborative and supportive work environment.</li><li>Competitive salary and benefits package.</li><li>Professional development opportunities.</li></ul><h2>Our Hiring process</h2><ul><li>Submit your application and resume.</li><li>Initial phone screening.</li><li>In-person or virtual interview with the hiring team.</li><li>Reference checks.</li><li>Final decision and offer.</li></ul><h2>Place of work / Location</h2><ul><li>Location: Rainbow's End Community Development, [Street Name], [City], [Country]</li></ul>

Rainbow's End Community Develo

Book-Keeper/Office Manager

SUMMARYChristian Counselling Services (CCS) is seeking an Administrative Assistant who is&nbsp;passionate about community based mental health services, relates easily to our clients and staff and is also excellent at juggling a wide variety of administrative functions. The Administrative Assistant&nbsp;is an integral member of our team, responsible for providing exceptional service to agency clients, clinical staff, and management.DESCRIPTIONPosition: Administrative AssistantReports to: Business ManagerEmployment Term: Permanent Part-time (8 hours per week plus holiday coverage throughout the year)Compensation: $25-$30 per hourLocation: Toronto, ONMode: On-site (potential for some hybrid depending on agency needs)Start Date: As soon as possibleWho We Are:Christian Counselling Services (CCS) is a community-based mental health agency whose mission is to provide compassionate and caring psychotherapy honouring the whole person, regardless of the client’s ability to pay from their own resources. Our clients represent a cross-section of our society in terms of socio-economic status, cultural background, and religion. And our clinical staff is a community of professionals offering counselling and psychotherapy services addressing a wide range of mental health issues. CCS is rooted in the pastoral care tradition of the Christian church, and takes a client-centered approach to our clients’ needs and concerns by honouring “who they are” and meeting them “where they are.”Program and Role Description:We are looking for an exceptionally organized and reliable individual who can handle a variety of tasks with consistent speed and excellence, who is able to work both independently and collaboratively, and who is able to handle sensitive and confidential matters with diplomacy and discretion. They will be learning all facets of the Business Manager’s role so that they can offer year-round support in all areas and step in to provide more full-time coverage as needed during periods of absence.Key Duties and Responsibilities:Finance and Administration<ul><li>Become familiar with Owl Practice software for the purpose of supporting clients and staff with its use in keeping with established standards.</li><li>Receive client payments, issue receipts and handle related inquiries.</li><li>Submit benefits claims to providers using online platforms.</li><li>Prepare payroll twice monthly including entry in QuickBooks, payment via Telpay and sending of payroll details to staff.</li><li>Use&nbsp;QuickBooks to create journal entries, enter invoices, credit card charges and payments.</li><li>Monitor Accounts Receivable, prepare reports for staff&nbsp;and, in partnership with therapists,&nbsp;follow up on outstanding amounts.</li><li>Maintain general and donor databases and assist in the preparation of agency newsletters and communications.</li></ul>Client Services<ul><li>Welcome in-person clients and notify clinical staff of their arrival.</li><li>Respond to phone&nbsp;calls and emails promptly with a focus on customer service.</li><li>Receive client intake requests and distribute to therapists&nbsp;according to their needs.</li></ul>Knowledge, Skills, Abilities:<ul><li>A high level of computer literacy and proficiency particularly&nbsp;in the use of QuickBooks,&nbsp;Microsoft Excel, Microsoft Word and Google Sheets.</li><li>Excellent inter-personal&nbsp;skills including the&nbsp;ability to effectively communicate with people on the telephone or in-person who may present in emotional distress.</li><li>Familiarity with the language, spirituality and culture of Christianity.</li><li>Efficient, organized, detail-oriented, eager learner,&nbsp;self-motivated, adaptive.</li></ul>How to Apply:Please submit your CV and cover letter by October 3, 2025&nbsp;by email to:Alan Beattie, Business Manager, <a href="mailto:admin@christiancounsellingservices.com" target="_blank">admin@christiancounsellingservices.com</a>We appreciate all applicants’ interest; however, only those selected for an interview will be contacted. Thank you for your interest in CCS.Christian Counselling Service’s Commitment:CCS strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity and creating a healthy and rewarding environment in which all can flourish. In our goal to foster diversity on our team, we are seeking qualified candidates who share our commitment to equity, diversity and inclusion.&nbsp;In accordance with the Accessibility for Ontarians Act (AODA), CCS is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

118 Administrative / Clerical Support Jobs