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The&nbsp;<a href="https://www.cip-icu.ca" target="_blank">Canadian Institute of Planners</a> (CIP) is looking for an experienced and detail-oriented Governance and Member Services Officer&nbsp;who will bring their positive energy, expertise, and willingness to further their skills to our national not-for-profit organization as we continue to implement our&nbsp;<a href="https://www.cip-icu.ca/wp-content/uploads/2024/05/Strategic-Plan_ENGLISH_Updated.pdf" target="_blank">Strategic Plan</a>. A full description of the role can be found further below.What we do:&nbsp;CIP is a member-based organization that works on behalf of planning professionals and students across Canada. Our members work on many important issues, from planning new communities and public spaces to expanding public transit and bike paths (and much more!). As such, our organization is involved in conversations on how to support aspiring planners on their career journey, as well as policy issues related to&nbsp;<a href="https://www.cip-icu.ca/climate-change/" target="_blank">climate change</a>,&nbsp;<a href="https://www.cip-icu.ca/healthy-communities/" target="_blank">healthy communities</a>,&nbsp;<a href="https://www.cip-icu.ca/housing/" target="_blank">housing</a>, and what it means to support&nbsp;<a href="https://www.cip-icu.ca/reconciliation/" target="_blank">reconciliation</a> and&nbsp;<a href="https://www.cip-icu.ca/equity-diversity-inclusion/" target="_blank">equity, diversity and inclusion</a> in our communities.Who we are:&nbsp;CIP is strongly committed to a diverse, inclusive, and accessible workplace and strives to maintain a collaborative work environment that fosters personal and professional growth for all employees.Where we are:&nbsp;Due to the collaborative nature of this role, the Governance and Member Services Officer will be a hybrid employee and expected to be in the CIP office in person, in downtown Ottawa, a minimum of two (2) days per week.&nbsp;CIP respectfully acknowledges that our office is located on the unceded territory of the Anishinaabe Algonquin Nation. CIP values the ongoing stewardship of all First Nations, Inuit, and Métis peoples.What we’re offering:Compensation for this position is $55,000-$65,000/year, commensurate with experience, plus the following enhancements:<ul><li>A comprehensive benefits package (Extended Health, Dental, Life Insurance, AD&amp;D, LTD, and Employee and Family Assistance Program) – all premiums paid by CIP except for LTD (LTD premium to be paid by employee)</li><li>An RRSP contribution matching program – up to 5% of gross salary</li><li>Generous vacation entitlement – 18 paid days/year, plus additional non-statutory holidays</li><li>Generous personal leave (for illness, family emergencies, etc.) – up to 20 paid days/year</li><li>Professional development opportunities</li><li>Hybrid office work environment, with flex-time option as per CIP policy</li></ul>How to apply: If you are interested in working collaboratively with the CIP team plus partners across the country, we’d love to hear from you. Applicants are asked to submit a single PDF document to <a href="mailto:controller@cip-icu.ca" target="_blank">controller@cip-icu.ca</a> which includes:<ul><li>A cover letter addressing the duties, skills and abilities, and hard qualifications for the position, explaining why you are well suited to the position</li><li>A detailed C.V., including a summary of relevant knowledge and workplace experience</li></ul>We thank all who apply; however, only those selected for an interview will be contacted. No follow-up emails or phone calls, please.CIP is strongly committed to a diverse and inclusive workplace. CIP welcomes applications from those who will contribute to the diversity of our community. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.Position SummaryThe Governance and Member Services Officer&nbsp;provides administrative and governance support to the Chief Executive Officer&nbsp;(CEO) and the CIP Board of Directors.&nbsp;This role also supports the planning and execution of CIP’s annual national hybrid conference under the direction of the Manager, Projects and Events.This is a bilingual position (English/French)&nbsp;Reports ToChief Executive Officer&nbsp;Also Works Closely WithManager, Projects and Events, staff team, and organizational partnersConnection to Strategic PlanThis role is closely aligned with CIP’s mission to “support our members, add value to the larger Canadian planning ecosystem” and CIP’s strategic commitment to provide members “<a href="https://www.cip-icu.ca/About/Strategic-Plan" target="_blank">Career Support for Life</a>”. This position is also critical for ensuring that CIP operations are running optimally, thereby enabling the rest of the CIP team to also implement the Strategic Plan.&nbsp;Key ResponsibilitiesMajor areas of responsibility within the portfolio include, but are not limited to:Governance and Meeting Coordination<ul><li>Organizes meetings related to the CEO, CIP Board of Directors, and external committee activities</li><li>Creates and maintains work-back schedules for the Board, AGM, and external committees</li><li>Supports and coordinates the call for Director nominations</li><li>Oversees all meeting logistics: scheduling, accommodations, meeting venues, and travel</li><li>Prepares and distributes meeting packages (includes meeting details, agendas, and reading material), and posts them on members-only site and Basecamp, in accordance with CIP’s policies and procedures</li><li>Attends Board, AGM, and external committee meetings*, assists with administering votes, and prepares meeting minutes/notes</li><li>Ensures that By-laws, policies, and procedures are followed and also updated as required</li></ul>Governance Administration<ul><li>Creates and maintains up-to-date tracking of all motions, reports, and action items presented at the Board and external committee meetings</li><li>Maintains Board and committee rosters and terms</li><li>Administers and maintains tracking for external committee processes and documentation</li><li>Coordinates volunteer recognition of Board and committee members</li><li>Maintains Board Orientation Manuals and Governance Policies and Procedures Manuals</li><li>Assists with Board orientation and governance training</li><li>Tracks outgoing and incoming correspondence, as required</li><li>Assists, schedules, and prepares CEO and Board members for meetings with key stakeholders, as required</li><li>Coordinates Board, committee, and CEO expense claims</li><li>Supports tracking of carbon emissions, related to Board and committee travel</li><li>Assists with Board and committee budgeting, as required</li><li>Coordinates CEO meetings and administrative responsibilities, as required</li></ul>Event and Project Coordination Support<ul><li>Provide administrative support to the Member Services team under the direction of the Manager, Projects, and Events Including;</li><li>Assisting with program logistics, data entry and document preparation</li><li>Book travel, accommodation, and transportation for speakers, moderators, and event staff, as required</li><li>Compile quotes and coordinate with vendors for audio-visual, catering, rentals, and other event-related services.</li><li>Maintain and update event management systems (e.g., Pheedloop) with session details, speaker bios, and registration forms</li><li>Prepare attendee lists, name badges, signage, collateral, and other conference materials in collaboration with the communications team</li><li>Compile post-event reports (attendance, feedback, budget tracking).</li><li>Provide onsite event support (registration desk, exhibitor setup, speaker coordination) as well as technical and administrative support for virtual/hybrid events (currently via Zoom)</li><li>Support other Member Services initiatives as required</li></ul>Qualifications:&nbsp;The ideal candidate will have the following skills and background:Required<ul><li>Minimum 2 years of administrative, governance, or event coordination experience, preferably in a membership-based or not-for-profit organization.</li><li>Experience providing logistical and administrative support for meetings, events, or conferences (virtual, hybrid, and in-person).</li><li>Strong written and verbal communication skills in both English and French (bilingualism is mandatory).</li><li>Proficiency with Microsoft Office Suite and comfort learning other software platforms such as Basecamp, Zoom, Pheedloop, and member databases.</li><li>Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.</li><li>Strong attention to detail and accuracy in record-keeping, document preparation, and correspondence.</li><li>Ability to provide professional, courteous, and timely support to members, volunteers, Board directors, and event participants.</li><li>Willingness to occasionally work overtime during peak periods (e.g., conference season) and travel outside Ottawa for events.</li></ul>Preferred Aptitudes<ul><li>Experience supporting governance processes, such as preparing meeting packages, taking minutes, or tracking motions and action items.</li><li>Experience working with volunteers, committees, or boards.</li><li>Knowledge of event management systems, online registration tools, and/or sponsorship tracking.</li><li>Comfort providing basic IT or virtual platform troubleshooting during meetings or events.</li><li>Collaborative, team-oriented approach, with a high level of discretion and professionalism.</li><li>Flexibility to adapt to changing priorities and deadlines.</li><li>A customer service mindset, with the ability to work well with people from diverse backgrounds and regions.</li></ul>

Canadian Institute of Planners

Governance and Member Services Officer

Administrative and Supply Teacher Co-ordinatorPermanent (Commencing end of August 2025)On-SiteAnnual Salary Range: $58,000 - $62,000For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with our bold mission - to "inspire girls to be fearless; educate them to be leaders" - and we continue to do that today.&nbsp;The Administrative and Supply Teacher Co-ordinator plays a key role in supporting the Principal, Vice Principal, and Junior School (JS) office team by managing a wide range of administrative processes and responsibilities that ensure the smooth and efficient operation of the JS. In a busy, nurturing environment, the Co-ordinator provides outstanding administrative and customer service support, demonstrating flexibility in moving seamlessly between routine office tasks and more complex duties. These include monitoring and recording teacher attendance and coordinating appropriate coverage for absences throughout the day. Collaborating with faculty, students, parents, and staff, the Co-ordinator fosters a procedural and consensus-driven approach that reflects the school’s mission, vision, and values.&nbsp;What You’ll Do:<ul><li>Receives and manages teacher absence requests, including outside the school day contacts supply teachers, liaises with absent teachers to ensure adequate supply coverage is arranged, and communicates coverage plans to teachers and the Junior School Office Team</li><li>Handles all Junior School reception responsibilities for half of the day, including security, meeting and greeting students, parents, staff and guests</li><li>Corresponds with parents, students and staff inquiries in person and via email/phone</li><li>Collaborates with JS athletic director for classroom coverage of coaches and supports coverage for internal events e.g. bobcat games, girls march etc.</li><li>Prepares supply teacher timesheet and follows up with Vice Principal and Human Resources Manager regarding supply needs </li><li>Manages JS myBSS including content, editing and writing communications to be sent out to JS community</li><li>Attends to the coordination and communication of key JS events to the JS community via myBSS,&nbsp;News You Can Use&nbsp;and other school platforms</li><li>Oversees the registration, communication, event planning and administrative needs for Longtimers Lunch, Junior School community events, Grade 6 Graduation and the Summer Symposium, in collaboration with Faculty Leads</li><li>Supports the JS Handbooks formatting and works in collaboration with JS Office and JS Vice Principal</li><li>Manages follow-up evaluation meeting bookings, all trip excursion and athletic forms, and general filing</li><li>Oversees trip budgeting and student chargebacks</li><li>Collaborates with the other Junior School Co-ordinator to ensure that responsibilities and tasks, both strategic and operational, are completed efficiently</li></ul>Who You Are:<ul><li>Administrative experience, preferably working in an educational setting</li><li>Strong technology skills, specifically knowledge of Google Suite and Microsoft Office</li><li>Strong writing, editing and proofreading skills with an eye for detail and accuracy</li><li>Experience with and interest in working with children and their families</li><li>Ability and experience maintaining database systems</li><li>Strong organizational and interpersonal skills</li><li>Excellent customer relations skills</li><li>Ability to work some evenings for school related events such as: Curriculum Nights, Student Conferences, Open Houses and other community events</li><li>High level operations to ensure optimal student and faculty experience</li></ul>Why Work at BSS? At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.&nbsp;Additionally, BSS offers a competitive total compensation package that includes:<ul><li>Extensive health and dental benefits package</li><li>Lunch provided every day!</li><li>Use of on-site fitness center</li><li>Professional Learning opportunities</li><li>And a chance to be part of a great community!</li></ul>BSS Values Diversity: BSS is&nbsp;<a href="https://www.bss.on.ca/discover/diversity-equity-inclusion-and-belonging" target="_blank">committed</a>&nbsp;to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.&nbsp;&nbsp;How to Apply: Interested applicants should visit our<a href="https://www.bss.on.ca/discover/careers" target="_blank">&nbsp;website</a>&nbsp;and click&nbsp;<a href="https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=a455d512-2c15-4e80-9909-f7252c8d6408&amp;ccId=19000101_000001&amp;lang=en_CA&amp;selectedMenuKey=CareerCenter" target="_blank">Apply Now.</a>We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at&nbsp;<a href="mailto:hradmin@bss.on.ca" target="_blank">hradmin@bss.on.ca</a>. All information received in relation to accommodation will be kept confidential.We thank all candidates for their applications; however, only those selected for an interview will be contacted.

The Bishop Strachan School

Administrative and Supply Teacher Co-ordinator

The Assistant, Examinations&nbsp;provides administrative support to the&nbsp;Education and International AffairsDepartment and CIA volunteer committees to ensure the successful delivery of the CIA’s online examinations that lead to the Associate and Fellow of the Canadian Institute of Actuaries designations. They provide frontline customer service to candidates, employers and other stakeholders as required to support the delivery of the CIA’s education system.L’adjoint ou adjointe, éducation et examens,&nbsp;fournit un soutien administratif au département de l’éducation et affaires internationales et des commissions de bénévoles de l’ICA pour assurer l’administration des examens en ligne de l’ICA menant aux titres de membre associé et de Fellow de l’Institut canadien des actuaires. Cette personne démontre un excellent service à la clientèle aux participants et participantes, aux employeurs et aux autres parties prenantes, au besoin, pour soutenir la prestation du système d’éducation de l’ICA.

Canadian Institute of Actuaries / Institut canadien des actuarires

Assistant Examinations

What we doAt BC Children’s Hospital Foundation, we’re on a quest to ensure every kid in the province receives the best health care imaginable. As a fundraising organization, we inspire communities and people to support BC Children’s Hospital, along with its world-class research institute, mental health facility and rehabilitation center.&nbsp;Our work makes a profound difference. From helping get the boldest research ideas off the ground to supporting the most advanced equipment, together we are pushing the boundaries of what’s possible in children’s health care. This is no small task—which is why we’re looking for passionate people to join our team and help propel our work forward to power the possible.What you’ll doReporting to the Associate Director, Estates, and with operational guidance and training from the Estates &amp; Bequest Stewardship Specialist, you will support the estates team in managing a robust and dynamic portfolio. This role is crucial in ensuring timely follow-ups and maintaining comprehensive documentation to sustain a vital revenue stream for the Foundation and the hospital.In this role, you will handle a variety of tasks, including drafting correspondence at various stages of estate administration, managing internal documents, maintaining accurate digital files and physical records, and assisting with database entries and reports to ensure accuracy. Additionally, you will oversee a high volume of estate-related mail, ensure fast and accurate creation of new estate files, and collaborate with other teams to provide timely materials for external stakeholders. You may also support archival processes when needed.More specifically, this role:<ul><li>Proactively initiate a smooth flow of inbound estate mail, ensuring it is recorded and processed in a timely manner, and flagged for responses by the AD and Specialist. </li><li>Provide the Director and Associate Director with day-of alerts on notices when served, and ensure paperwork delivered physically is secured, recorded, and disseminated for immediate review. </li><li>Create and manage new estate files, maintaining an organized physical and digital filing system. Monitor notifications and facilitate initial response steps. Handle incoming calls and record detailed information for follow-up by the estates team.</li><li>Draft preliminary responses for new estate files, reflecting specific factors unique to each file. Draft forms with standard basic information for third parties. </li><li>Ensure clear and prompt communications to the estates team for revenue received and held with Donor Services. Provide support to the Specialist in processing distributions and liaise with gift processing team as directed. Assist in the process for determining specific Fund codes as needed. </li><li>Draft and edit correspondence for on-going files as guided by the Associate Director, ensuring letters reflect the unique circumstances of each estate and administration stage and are checked for accuracy of facts. Ensure timely mailing and accurate digital updates.</li><li>Assist in follow up steps as directed by the Associate Director or the Specialist, including phone and email, and proactively schedule additional follow up steps as required. This includes contact with a variety of external parties, such as insurance companies, law firms and government agencies, as appropriate.</li><li>Manage the flow of internal paperwork for signatures and ensure all materials are scanned, digitally stored, and reflected in the database. Facilitate internal meetings for file management.</li><li>Ensure consistency between digital and paper records, proactively addressing discrepancies with the team. Conduct regular audits to maintain meticulous record-keeping and coordinate archiving for closed files in collaboration with Donor Services.</li></ul>What you bringWe understand that no single candidate will perfectly meet all the qualifications outlined for this job posting. The following highlights the qualifications we consider important:<ul><li>Certificate, Diploma or post-secondary education in a relevant field (e.g. estate office assistant program, business, marketing, fundraising, administration, legal education).</li><li>Minimum of two years’ experience in a similar role within detailed administrative environments (ex. legal, notarial, accounting, or banking). </li><li>Proven ability to be organized, efficient, proactive, and a team player.</li><li>Demonstrated capacity to quickly learn new processes and procedures within complex database systems, with the ability to follow instructions and anticipate next steps.</li><li>Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).</li><li>Strong data entry skills with the ability to understand relational coding and work within complex database systems. Familiarity with Raiser’s Edge NXT is an asset.</li><li>Excellent business-level verbal and written communication, with strong grammar, punctuation, and editing skills.</li><li>Detail-oriented with a proven ability to self-check, proofread, and ensure accuracy in all tasks.</li><li>Strong interpersonal skills, with a collaborative work style and ability to build positive relationships with colleagues and external contacts.</li><li>Exceptional organizational and prioritization abilities, with sound judgment in identifying urgent matters and handling follow-ups.</li><li>Ability to handle sensitive, confidential information with the highest level of discretion and professionalism.</li><li>Embody our values – Think Big, Step Up, and Lead with Heart.</li></ul>What you can expect&nbsp;This is a full-time temporary opportunity for 18 months. This role follows a hybrid work model and requires a minimum of three days per week onsite, due to the nature of the work demands.Ensuring that kids receive the best health care imaginable is no small task, therefore taking care of our team is a top priority. To help you power the possible and to support you in your health, well-being, and career growth, in additional to competitive compensation, we offer perks like a hybrid work environment (minimum of three days onsite per week) and&nbsp;nine-day fortnight schedule, generous vacation, topnotch health and dental benefits, a defined benefit pension plan, and a commitment to professional development.The hiring range for this position is between $51,070 and $57,000. At BCCHF, we are committed to ensuring that compensation is fair and equitable. Your placement in the salary range will be determined by your experience, relevant skills, and qualifications as they relate to this role.Please note that all employees of BCCHF are required to complete vulnerable sector criminal record check as a condition of employment.Join UsWe exist to power the possible. And that permeates every action we take. As a team, we push ourselves to: think big in how we boldly envisioning the future; step up in how we are accountable to ourselves, each other and our shared cause; and lead with heart in how we listen and engage with others.&nbsp;BCCHF invites and encourages all qualified individuals to apply. As an organization committed to fostering an inclusive workplace that reflects the diversity of the communities we serve and support. We welcome individuals whose lived experiences may further contribute to the rich diversification of skills, knowledge, and backgrounds at the Foundation.Seem like the right place for you? Join us and help make kids mighty. Apply online by September 7, 2025 at&nbsp;<a href="https://www.bcchf.ca/join-team%20" target="_blank">https://www.bcchf.ca/join-team&nbsp;</a>

BC Children's Hospital Foundation

Estates Program Administrator

Position OverviewWe are looking for a dedicated volunteer to support our Toronto office Reception team. This individual will be on-site each Tuesday and Wednesday, our busiest days, to cover lunch breaks and provide additional support throughout the day. They will also cover full days from September 22–29, 2025, and be available on short notice to cover Reception if our staff member is away due to illness or other needs.Reporting to the Senior Director, Human Resources Operations, the Receptionist Volunteer acts as the first point of contact for all visitors to Arthritis Society Canada’s Toronto office. Main responsibilities include ensuring the smooth and efficient day-to-day running of reception, delivering excellence in customer service, handling and triaging incoming calls and emails, and supporting general office administration, including light housekeeping.Time CommitmentThis is a long-term volunteer opportunity until December 2025. Volunteers are expected to commit at least two days per week, preferably Tuesdays and Wednesdays, and provide coverage during September 22–29, 2025, as well as be available on short notice if needed. The position is based at the Toronto Office, 220 Bay St. #300.Key Areas of ResponsibilityThe Receptionist Volunteer will greet visitors in a professional and welcoming manner, informing relevant staff of their arrival. They will handle incoming calls to the main reception line professionally and promptly, review, triage, and respond to general voicemails and emails, and review the Toronto fax inbox, forwarding confidential referrals and patient details to AREP as needed. Maintaining a consistent presence at the reception desk during business hours and providing light administrative and housekeeping support are also key components of this role. &nbsp;Desired Skills, Attributes &amp; QualificationsThe ideal candidate has experience in customer service or client-facing roles, ensuring smooth day-to-day reception operations. They are professional, courteous, and reliable when interacting with staff, visitors, and external clients. Strong oral and written communication skills are required, with French language skills considered an asset. The role also requires a high level of discretion, strong organizational and multitasking abilities, and comfort with Microsoft Office and other technology tools.Benefits of VolunteeringVolunteers contribute their skills directly to support Arthritis Society Canada’s programs and mission. They gain hands-on experience in a professional and collaborative environment, work alongside passionate staff and like-minded volunteers, and may receive a letter of reference upon successful completion of their volunteer term.Availability &amp; Working EnvironmentThis is an in-person volunteer opportunity at our Toronto office. Volunteers must be available on the agreed-upon days and able to commute reliably to the site.Major ContactsVolunteers will work closely with the Senior Director, HR Operations, the Receptionist, and interact with internal and external clients of Arthritis Society Canada, including staff, AREP patients, donors, suppliers, building maintenance, and other visitors.✅ How to Apply To get started, the first step is to submit your application here: <a href="https://arthritis.galaxydigital.com/user/register/" target="_blank">Apply!</a> After submitting your initial application, &nbsp;respond to the role directly from your volunteer profile you created by clicking here:<a href="https://arthritis.galaxydigital.com/need/detail/?need_id=821292" target="_blank">Respond</a>.&nbsp;We will also request the following: a resume, two professional references, and an interview.Questions? Please send your application to <a href="mailto:volunteer@arthritis.ca" target="_blank">volunteer@arthritis.ca</a>

Arthritis Society Canada

Volunteer Receptionist

Operations Coordinator (m/f/d) in Toronto, Canada with a salary range of CA$50,000 - CA$53,000 per year, Full Time, Permanent.<h2>About us</h2>Heritage Toronto is a vibrant organization dedicated to preserving and celebrating the rich history and cultural heritage of Toronto. We engage with the community through various programs, events, and initiatives that highlight the city's diverse historical narratives.<h2>What you will do</h2><ul><li>Coordinate daily operations and ensure the smooth running of office activities.</li><li>Assist in the planning and execution of events and projects.</li><li>Maintain records and manage documentation efficiently.</li><li>Communicate with internal teams and external partners to facilitate operations.</li><li>Support the management team with administrative tasks.</li></ul><h2>What we are looking for</h2><ul><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office Suite.</li><li>Experience in project management or operations coordination is a plus.</li><li>Attention to detail and problem-solving skills.</li></ul><h2>Why join us?</h2><ul><li>Competitive salary range of CA$50,000 - CA$53,000 per year.</li><li>Opportunity to work in a dynamic and culturally rich environment.</li><li>Comprehensive benefits package.</li><li>Professional development and growth opportunities.</li></ul><h2>Our Hiring process</h2><ul><li>Initial application review.</li><li>Phone screening interview.</li><li>In-person or virtual interview with the hiring team.</li><li>Final decision and offer.</li></ul><h2>Place of work / Location</h2><ul><li>Toronto, Canada</li></ul><h2>How to apply for this job</h2>To apply for this position, please click the apply button. You will be redirected to an external site to complete your application.

Heritage Toronto

Operations Coordinator (full time, permanent)

Canadian Pride Historical Society 
 


VER-03-2021 1 


Volunteer Title: Grant Writer Coordinator Position Class: Coordinator 

Reports To: Vice-Chair/COO Term: N/A 

Volunteer Job Description 

Position Summary &amp; Job Purpose: 
The Grant Writer Coordinator is responsible for researching, writing, and submitting grant proposals, reports and 
other materials needed to support the organization's fundraising goals. 
 
Duties &amp; Responsibilities 
 

 • Researching and identifying potential grants the organization can apply to. 

 • Tracking and managing current and prospective grant and reporting deadlines. 

 • Coordinating and preparing materials for grant proposals and reports. 

 • Writing grant proposals and reports as required by granting bodies. 

 • Providing the Board of Directors with regular updates on the status of grants. 
 
Qualifications: 
 

 • Demonstrated success and evidence of ability to secure revenue via grants. 

 • Excellent written and verbal communications skills. 

 • Strong organization and time management skills. With the ability to meet multiple deadlines 

 • Proven ability to work independently and with a diverse team. 

 • Good research skills. 


We are committed to ensuring our Board of Directors and supporting volunteer base are made up of a diverse 
group of individuals. We encourage the following groups to get involved with the CPHS: 

 • Trans Identified 

 • Non-Binary Identified 

 • Female Identified 

 • BIPOC 

 • Person with a Disability 

 • People aged 40+ 

 • French-speaking or other languages spoken besides English 

For more information on the CPHS please visit our website at <a href="http://www.cphs.ca" target="_blank">www.cphs.ca</a>. 

Interested applicants can apply at <a href="mailto:HR@cphs.ca" target="_blank">HR@cphs.ca</a> 
 

We thank you for your interest and will contact you if you are selected for an interview. 


<a href="http://www.cphs.ca/" target="_blank">http://www.cphs.ca/</a>
<a href="mailto:HR@cphs.ca" target="_blank">mailto:HR@cphs.ca</a>


Canadian Pride Historical Society 
 


VER-03-2021 2 


Titre du bénévole : Coordinateur/coordinatrice des 
rédacteurs de subventions 

Classe de poste : Coordinateur/coordinatrice 

Supérieur 
hiérarchique: 

Vice-président/COO Durée du 
contrat: 

N/A 

Description du poste de bénévole 

Résumé du poste et objectif du poste : 
Le coordinateur/la coordinatrice des rédacteurs de demandes de subvention est chargé(e) de rechercher, de 
rédiger et de soumettre des demandes de subvention, des rapports et d'autres documents nécessaires pour 
soutenir les objectifs de l'organisation en matière de collecte de fonds. 
 Tâches et responsabilités : 

 • Rechercher et identifier les subventions potentielles auxquelles l'organisation peut demander. 

 • Suivre et gérer les échéances des subventions actuelles et potentielles et des rapports. 

 • Coordonner et préparer les documents pour les propositions de subventions et les rapports. 

 • Rédiger des propositions de subventions et des rapports conformément aux exigences des organismes 
subventionnaires. 

 • Fournir au conseil d'administration des mises à jour régulières sur l'état des subventions. 
 

Qualités : 

 • Réussite avérée et preuve de la capacité à obtenir des revenus par le biais de subventions. 

 • Excellentes aptitudes à la communication écrite et orale. 

 • Solides compétences en matière d'organisation et de gestion du temps. Capacité à respecter des 
échéances multiples 

 • Capacité avérée à travailler de manière indépendante et avec une équipe diversifiée. 

 • Bonnes compétences en matière de recherche. 
 
Nous nous engageons à faire en sorte que notre conseil d'administration et notre base de bénévoles soient 
composés d'un groupe diversifié de personnes. Nous encourageons les groupes suivants à s'impliquer auprès de 
la SHFC : 

 • Trans Identifié(e) 

 • Identifié(e) non binaire 

 • Femme identifiée 

 • PANDC 

 • Personnes handicapées 

 • Personnes âgées de 40 ans et plus 

 • Personnes qui parlent le français ou autres langues que l'anglais 
 

Pour de plus amples renseignements sur la SHFC, veuillez visiter notre site Web à <a href="http://www.cphs.ca" target="_blank">www.cphs.ca</a>. 
Les candidats/ candidates intéressés(es) peuvent postuler à <a href="mailto:HR@cphs.ca" target="_blank">HR@cphs.ca</a> 
 
Nous vous remercions de votre intérêt et vous contacterons si vous êtes sélectionné (e) pour un entretien. 


<a href="mailto:HR@cphs.ca" target="_blank">mailto:HR@cphs.ca</a>

Canadian Pride Historical Society

Grant Writer Coordinator / Coordinateur/coordinatrice des rédacteurs de subventions

Canadian Pride Historical Society 
 


VER-03-2021 1 


Volunteer Title: Fundraising Coordinator Position Class: Coordinator 

Reports To: Vice-Chair/COO Term: N/A 

Volunteer Job Description 

Position Summary &amp; Job Purpose: 

Responsible for planning and executing the organization's fundraising activities to raise funds to support the 
organization's projects and strategic initiatives. 


Duties &amp; Responsibilities 

 • Development of an annual fundraising action plan. 

 • Leading the administration and execution of the annual fundraising plan and associated fundraising 
activities. 

 • Identifying and soliciting major sponsorships prospects. 

 • Working with the Accounting Coordinator to issue receipts and invoices related to fundraising initiatives. 

 • Providing the Board of Directors with regular reports on the results and progress of the annual 
fundraising action plan and associated fundraising activities. 

 
Qualifications: 

 • Demonstrated success and evidence of ability to plan and execute a fundraising campaign or event. 

 • Strong organization and time management skills. 

 • Excellent written and verbal communications skills. 

 • Experience in the non-profit sector or a similar role would be considered an asset. 


We are committed to ensuring our Board of Directors and supporting volunteer base are made up of a diverse 
group of individuals. We encourage the following groups to get involved with the CPHS: 

 • Trans Identified 

 • Non-Binary Identified 

 • Female Identified 

 • BIPOC 

 • Person with a Disability 

 • People aged 40+ 

 • French-speaking or other languages spoken besides English 

For more information on the CPHS please visit our website at <a href="http://www.cphs.ca" target="_blank">www.cphs.ca</a>. 

Interested applicants can apply at <a href="mailto:HR@cphs.ca" target="_blank">HR@cphs.ca</a> 
 

We thank you for your interest and will contact you if you are selected for an interview. 


<a href="http://www.cphs.ca/" target="_blank">http://www.cphs.ca/</a>
<a href="mailto:HR@cphs.ca" target="_blank">mailto:HR@cphs.ca</a>


Canadian Pride Historical Society 
 


VER-03-2021 2 


Titre du volontaire: Coordonnatrice / Coordonnateur 
de la collecte de fonds 

Type de poste: Coordonnatrice / 
Coordonnateur 

Supervisé par: Vice-présidente / Vice-président 
/COO 

Durée: N/A 

Description du poste de volontaire 

Résumé du poste 
Responsable de la planification et de l'exécution des activités de collecte de fonds de l'organisation afin de 
recueillir des fonds pour soutenir les projets et les initiatives stratégiques de l'organisation. 
 
Devoirs &amp; responsabilités 

 • Élaboration d'un plan d'action annuel de collecte de fonds. 

 • Administration et exécution du plan de collecte de fonds annuel et des activités de collecte de fonds 
associées. 

 • Identifier et solliciter des prospects majeurs de parrainage. 

 • En collaboration avec le coordonnateur de la comptabilité, émettre des reçus et des factures liés aux 
initiatives de collecte de fonds. 

 • Fournir au conseil d'administration des rapports réguliers sur les résultats et les progrès du plan d'action 
annuel de collecte de fonds et des activités de collecte de fonds associées. 

 
Qualifications: 

 • Succès démontré et preuve de capacité à planifier et exécuter une campagne ou un événement de collecte 
de fonds. 

 • Solides compétences en organisation et en gestion du temps. 

 • Excellentes compétences en communication écrite et verbale. 

 • Une expérience dans le secteur à but non lucratif ou dans un rôle similaire serait considérée comme un 
atout. 

 
Nous nous engageons à faire en sorte que notre conseil d'administration et notre base de bénévoles soient 
composés d'un groupe diversifié de personnes. Nous encourageons les groupes suivants à s'impliquer dans la 
Société Historique de la Fierté Canadienne (SHCF): 

 • Personne à identité trans 

 • Personne à identité non binaire 

 • Personne à identité femme 

 • PANDC (personnes autochtones, noires et de couleur) 

 • Personne handicapée 

 • Personnes âgées de 40 ans et plus 

 • Personnes francophones ou autres langues parlées en plus de l'anglais 
 
Pour plus d'informations sur la SHFC, veuillez visiter notre site web à <a href="http://www.cphs.ca" target="_blank">www.cphs.ca</a>. Les candidats intéressés 
peuvent postuler à <a href="mailto:HR@cphs.ca" target="_blank">HR@cphs.ca</a> 
 
Nous vous remercions de votre intérêt et nous vous contacterons si vous êtes sélectionné pour un entretien. 


<a href="http://www.cphs.ca/" target="_blank">http://www.cphs.ca/</a>
<a href="mailto:HR@cphs.ca" target="_blank">mailto:HR@cphs.ca</a>

Fundraising Coordinator / Coordonnatrice / Coordonnateur de la collecte de fonds

VER-10-2021 1 


Volunteer Title: Translation Coordinator Position Class: Coordinator 

Reports To: Communications and Marketing 
Team Lead 

Term: N/A 

Volunteer Job Description 

Position Summary &amp; Job Purpose: 
Responsible for interpreting written and audio pieces in different languages, making sure to maintain their 
original meaning, format and tone. 
 
Duties &amp; Responsibilities 

 • Reads through or listens to material in one language, ascertains understanding of the meaning and 
context of that material, and converts it into a second language, making sure to preserve the original 
meaning 

 • Ensure translated content conveys original meaning, format (e.g., font and structure) and tone 

 • Prepare subtitles for videos and online presentations 

 • Cross-reference specialized dictionaries and translation tools to check quality of translation 

 • Proofread translated texts for grammar, spelling and punctuation accuracy 

 • Follow up with internal team members and external clients to ensure translation meets their needs 
 
Qualifications: 

 • Proven work experience as a Translator, Interpreter or similar role 

 • Fluency in at least one language other than English 

 • Excellent proofreading skills with the ability to identify grammar, spelling and punctuation errors 

 • Good knowledge of content editing tools 

 • Familiarity with translation software 

 • Advanced skills in Microsoft Office 

 • Strong communication, presentation, and interpersonal skills 

 • Strong time-management and organization skills 
 

We are committed to ensuring our Board of Directors and supporting volunteer base are made up of a diverse 
group of individuals. We encourage the following groups to get involved with the CPHS: 

 • Trans Identified 

 • Non-Binary Identified 

 • Female Identified 

 • BIPOC 

 • Person with a Disability 

 • People aged 40+ 

 • French-speaking or other languages spoken besides English 
 
For more information on the CPHS please visit our website at <a href="http://www.cphs.ca" target="_blank">www.cphs.ca</a>. 
Interested applicants can apply at <a href="mailto:HR@cphs.ca" target="_blank">HR@cphs.ca</a> 
 
We thank you for your interest and will contact you if you are selected for an interview. 


<a href="http://www.cphs.ca/" target="_blank">http://www.cphs.ca/</a>
<a href="mailto:HR@cphs.ca" target="_blank">mailto:HR@cphs.ca</a>

VER-10-2021 1 


Titre du volontaire: Coordonnatrice / 
Coordonnateur à la traduction 

Type de poste: Coordonnatrice / Coordonnateur 

Supervisé par: Chef d’équipe Communications 
et Marketing 

Durée: N/A 

Description du poste de volontaire 

Résumé du poste 
Responsable de l'interprétation de pièces écrites et audio dans différentes langues, en veillant à conserver leur 
sens, leur format et leur ton d'origine. 
 
Devoirs et responsabilités 

 • Lit ou écoute du matériel dans une langue, vérifie la compréhension du sens et du contexte de ce 
matériel et le convertit dans une deuxième langue, en veillant à préserver le sens original. 

 • S’assurer que le contenu traduit transmet la signification, le format (par exemple, la police et la 
structure) et le ton d'origine. 

 • Préparer des sous-titres pour des vidéos et des présentations en ligne. 

 • Utiliser les dictionnaires spécialisés et les outils de traduction pour vérifier la qualité de la traduction. 

 • Relire les textes traduits pour la grammaire, l'orthographe et la précision de la ponctuation. 

 • Assurer le suivi auprès des membres de l'équipe interne et des clients externes pour s'assurer que la 
traduction répond à leurs besoins. 

 
Qualifications 

 • Expérience professionnelle avérée en tant que traducteur, interprète ou rôle similaire. 

 • Maîtrise d'au moins une langue autre que l'anglais. 

 • Excellentes compétences en relecture avec la capacité d'identifier les erreurs de grammaire, 
d'orthographe et de ponctuation. 

 • Bonne connaissance des outils d'édition de contenu. 

 • Familiarité avec les logiciels de traduction. 

 • Compétences avancées dans Microsoft Office. 

 • Solides compétences en communication, en présentation et en relations interpersonnelles. 

 • Solides compétences en gestion du temps et en organisation. 
 
Nous nous engageons à faire en sorte que notre conseil d'administration et notre base de bénévoles soient 
composés d'un groupe diversifié de personnes. Nous encourageons les groupes suivants à s'impliquer dans la 
Société Historique de la Fierté Canadienne (SHFC): 

 • Personne à identité trans 

 • Personne à identité non binaire 

 • Personne à identité femme 

 • PANDC (personnes autochtones, noires et de couleur) 

 • Personne handicapée 

 • Personnes âgées de 40 ans et plus 

 • Personnes francophones ou autres langues parlées en plus de l'anglais 
 
Pour plus d'informations sur la SHFC, veuillez visiter notre site web à <a href="http://www.cphs.ca" target="_blank">www.cphs.ca</a>. Les candidats intéressés 
peuvent postuler à <a href="mailto:HR@cphs.ca" target="_blank">HR@cphs.ca</a> 
 
Nous vous remercions de votre intérêt et nous vous contacterons si vous êtes sélectionné pour un entretien. 


<a href="http://www.cphs.ca/" target="_blank">http://www.cphs.ca/</a>
<a href="mailto:HR@cphs.ca" target="_blank">mailto:HR@cphs.ca</a>

Volunteer Translation Coordinator / Coordonnatrice / Coordonnateur à la traduction (English to Québécois French or Indigenous)

Canadian Pride Historical Society 
 


VER-03-2021 1 


Volunteer Title: Social Media Coordinator Position Class: Coordinator 

Reports To: Chair/CEO Term: N/A 

Volunteer Job Description 

Position Summary &amp; Job Purpose: 

Responsible for maintaining the CPHS’s online presence through various social media platforms. 


Duties &amp; Responsibilities 

 • Assist in developing strategies to increase engagement across the CPHS’s social media platforms. 

 • Execute tactics to increase participation in the CPHS’s social media activities. 

 • Actively engage the CPHS’s social media fan base to transform visitors into engaged followers. 

 • Design posts to actively encourage visitor curiosity and engagement. 

 • Plan and develop a posting schedule, factoring in peak periods of website traffic and online analytics. 

 • Assist with social media advertising and promotional campaigns. 


Qualifications: 

 • Previous working experience as an organizations Social Media Coordinator or related position would be 
an asset. 

 • Expertise with a wide range of social media platforms. 

 • Proven ability to deliver creative and engaging content. 

 • Familiar with online social media and marketing strategies. 

 • Ability to collect and interpret SEO and analytics information. 

 • Excellent written and verbal communications skills. 

 • Ability to establish and maintain working relationships within a diverse team. 

 • Self-motivated, creative, collaborative, and innovative. 


We are committed to ensuring our Board of Directors and supporting volunteer base are made up of a diverse 
group of individuals. We encourage the following groups to get involved with the CPHS: 

 • Trans Identified 

 • Non-Binary Identified 

 • Female Identified 

 • BIPOC 

 • Person with a Disability 

 • People aged 40+ 

 • French-speaking or other languages spoken besides English 

For more information on the CPHS please visit our website at <a href="http://www.cphs.ca" target="_blank">www.cphs.ca</a>. 

Interested applicants can apply at <a href="mailto:HR@cphs.ca" target="_blank">HR@cphs.ca</a> 
 

We thank you for your interest and will contact you if you are selected for an interview. 

<a href="http://www.cphs.ca/" target="_blank">http://www.cphs.ca/</a>
<a href="mailto:HR@cphs.ca" target="_blank">mailto:HR@cphs.ca</a>

Canadian Pride Historical Society 
 


VER-03-2021 2 


Titre du volontaire: Coordonnatrice / Coordonnateur 
des réseaux sociaux 

Type de position: Coordonnatrice / 
Coordonnateur 

Supervisé par: Présidente / Président Durée: N/A 

Description du poste de volontaire 

Résumé du poste 
Responsable du maintien de la présence en ligne de la Société Historique de la Fierté Canadienne (SHFC) sur diverses 
plateformes de médias sociaux. 
 
Devoirs et responsabilités 

 • Aider à développer des stratégies pour accroître l'engagement sur les plateformes de médias sociaux de la SHFC. 

 • Utiliser des tactiques pour accroître la participation aux activités de médias sociaux du SHFC. 

 • S’engager activement en utilisant la base de fans des médias sociaux de la SHFC pour transformer les visiteurs en 
abonnés engagés. 

 • Concevez des messages pour encourager activement la curiosité et l'engagement des visiteurs. 

 • Planifier et développer un calendrier de publication, en tenant compte des périodes de pointe du trafic sur le site Web 
et des analyses en ligne. 

 • Participer aux campagnes publicitaires et promotionnelles sur les médias sociaux. 
 
Qualifications 

 • Une expérience de travail antérieure en tant que coordonnateur des médias sociaux d'une organisation ou un poste 
similaire serait un atout. 

 • Expertise avec un large éventail de plateformes de médias sociaux. 

 • Capacité éprouvée à fournir un contenu créatif et engageant. 

 • Familier des médias sociaux en ligne et des stratégies de marketing. 

 • Capacité à collecter et interpréter les informations SEO et d'analyse. 

 • Excellentes compétences en communication écrite et verbale. 

 • Capacité à établir et maintenir des relations de travail au sein d'une équipe diversifiée. 

 • Motivé, créatif, collaboratif et innovateur. 
 
Nous nous engageons à faire en sorte que notre conseil d'administration et notre base de bénévoles soient composés d'un 
groupe diversifié de personnes. Nous encourageons les personnes suivants à s'impliquer dans la SHFC: 

 • Personnes à identité trans 

 • Personnes à identité non binaire 

 • Personnes à identité femme 

 • PANDC (personnes autochtones, noires et de couleur) 

 • Personnes handicapée 

 • Personnes âgées de 40 ans et plus 

 • Personnes francophones ou autres langues parlées en plus de l'anglais 
 
Pour plus d'informations sur la SHFC, veuillez visiter notre site web à <a href="http://www.cphs.ca" target="_blank">www.cphs.ca</a>. Les candidats intéressés peuvent 
postuler à <a href="mailto:HR@cphs.ca" target="_blank">HR@cphs.ca</a> 
 
Nous vous remercions de votre intérêt et nous vous contacterons si vous êtes sélectionné pour un entretien. 


<a href="http://www.cphs.ca/" target="_blank">http://www.cphs.ca/</a>
<a href="mailto:HR@cphs.ca" target="_blank">mailto:HR@cphs.ca</a>

115 Administrative / Clerical Support Jobs