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<h2>The Opportunity</h2>The VHEC is actively searching for a skilled and dynamic Administrator to join our dedicated team in January 2026. This pivotal role involves a commitment of approximately 36.5 hours per week.&nbsp; As the Administrator, you will be instrumental in maintaining the overall efficiency of our organization by overseeing key areas such as office management, reception, school program scheduling and various critical administrative tasks. Your contributions will directly support our mission of Holocaust education and human rights, making you an invaluable part of our team. If you are a motivated and detail-oriented professional with a passion for making a positive impact, we invite you to apply and be a key player in our mission at the VHEC.<h2>Benefits &amp; Perks</h2><ul><li>Competitive benefits package</li><li>10 health days/year</li><li>Early closure on Fridays</li><li>2 weeks of vacation&nbsp;</li><li>December holiday shutdown (1 week)</li><li>Observation of Jewish holidays in addition to statutory holidays (as many as an additional 10 paid days off a year)&nbsp;</li></ul><h2>About You&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>You are an experienced professional with an undergraduate degree, ready to contribute your skills to the impactful work of the VHEC. With 2-3 years of proven expertise in office administration and management, you possess excellent verbal and written English language skills. Proficient in various software, including the Microsoft Office suite, office administration tools, and database systems like Raiser's Edge, you showcase strong computer skills. Known for meeting deadlines and efficiently managing multiple tasks, you are detail-oriented and tech-proficient.Your organizational prowess effortlessly coordinates office calendars, supports executive personnel, and ensures smooth day-to-day operations. Committed to providing exceptional client care, you excel in reception duties, greeting visitors with warmth and professionalism. Your interpersonal skills are second to none, enabling positive liaisons with staff, volunteers, vendors, and program partners. Committed to teamwork, active listening, empathetic communication, and conflict resolution, you bring a professional approach to all interactions. Administrative and clerical tasks are your forte, supporting both daily operations and forward planning. A background or interest in museum education and programming is an asset, as is a commitment to promoting human rights and social justice.<h2>Responsibilities&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>Reporting to the Associate Managing Director, the Administrator will be responsible for the following duties:Office Management<ul><li>Be the primary staff person responsible for opening and closing the VHEC</li><li>Ensure that public spaces, including exhibition areas, the library, lunchroom and reception, are neat and tidy, implementing proactive measures for effective office management</li><li>Coordinate office calendar, room bookings, and set-up for internal meetings</li><li>Troubleshoot office equipment and liaise with IT consultants for regular maintenance and interim matters</li><li>Update manuals (administrative, tech, security) as needed</li><li>Responsible for the storage and scheduled destruction of administrative records (onsite and offsite)</li><li>Record minutes at staff meetings and other meetings when required</li><li>Independently update and maintain the MailChimp audience list</li></ul>Reception<ul><li>Serve as the critical initial point of contact between the VHEC and the general public</li><li>Be the primary staff person responsible for answering phones, checking voicemail, and changing outgoing messages as needed</li><li>Ensure all telephone and email interactions are professional and positive, representing the VHEC well to clients and supporters</li><li>Respond to email inquiries on <a href="mailto:info@vhec.org" target="_blank">info@vhec.org</a> and forward specialized requests to the appropriate staff</li><li>Manage mail, including sending tribute cards as per donor specifications</li><li>Inform development staff of significant donations and send out corresponding acknowledgement letters</li></ul>Visitor Services<ul><li>Provide client care and visitor services, ensuring a welcoming environment for all visitors</li><li>Open and close the exhibitions and display equipment daily</li><li>Track daily visitors and record visitor figures</li><li>Manage event ticket sales and RSVPs, including virtual programs</li><li>Assist with library book sign-out and searches in the absence of the Librarian&nbsp;</li><li>Handle book sales (in person and online), taking payments, and updating inventory accordingly</li><li>Assist Holocaust restitution volunteers with certifying restitution documents and client care</li></ul>Database TasksUsing Raiser’s Edge:<ul><li>Collaborate with the Finance Administrator to update and maintain the donor database</li><li>Schedule reminders for recurring donations and process monthly and annual contributions</li><li>Record and process donation payments</li><li>Create targeted donor lists for campaigns, events, and publications</li><li>Generate, print, and send tax receipts</li></ul>Other tasks:<ul><li>Review and verify reimbursement forms submitted by team members</li><li>Monitor payment schedules to ensure vendors are paid promptly</li><li>Print and send tribute cards using the FileMaker database</li><li>Update and maintain the FileMaker database</li></ul>Light Financial Duties<ul><li>Coordinate authorized cheque signatories as required and prepare, write, and mail cheques</li><li>Serve as backup to Finance Administrator to receive and file invoices, preparing basic coding</li><li>Manage, track, and reconcile petty cash, providing monthly reports to the Finance Administrator</li><li>Process credit card transactions</li><li>Prepare and mail annual endowment and multi-year pledge reminder letters and statements</li></ul>Bookings<ul><li>Serve as the first point of contact for school tour and outreach speaker requests</li><li>Manage the scheduling of educational resource loans, including book sets and discovery kits</li><li>Coordinate registrations and send confirmations for VHEC-administered symposia programs and teachers’ conferences</li><li>Schedule appointments to support survivor services and the Holocaust restitution volunteer&nbsp;</li><li>Assist in the oversight of school programs, ensuring smooth logistics for the arrival of docents, speakers, and schools, setting out materials, and handling payments</li><li>Manage the scheduling of school tours and maintain the school tour booking calendar</li></ul>Procurement<ul><li>Order supplies for office, kitchen, library and archives, exhibitions etc.</li><li>Advise the Designer of any special stationery requirements</li><li>Replenish bookstore inventory as required</li></ul>Other Duties:<ul><li>Perform other duties as reasonably required</li></ul><h2>Experience</h2><ul><li>A minimum of 2-3 years of hands-on experience in office administration and management.</li><li>A bachelor’s degree, preferably in business administration, management or a related field, would be an asset.</li><li>Experience in donor database management (preferred).</li><li>Experience in the educational or non-profit sector (preferred).</li></ul><h2>Skills</h2><ul><li>MS Office Suite, particularly Outlook, Word &amp; Excel&nbsp;</li><li>Strong verbal and written English</li><li>A minimum of 35 words per minute accurate typing speed</li><li>Project management platforms (Eg: Asana)</li><li>File management systems (Eg: FileMaker Pro)</li><li>Donor database management (Eg: Raiser’s Edge)</li><li>Email marketing platform (Eg: MailChimp)</li><li>MS Teams or similar video conferencing software</li><li>PDF editors&nbsp;</li><li>Accurate data entry</li><li>Google calendar management</li><li>Basic IT troubleshooting</li><li>Square payment platform and equipment</li></ul><h2>How to Apply &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>If this sounds like you, we would love to hear from you!Please email your cover letter and resume in one file to&nbsp;<a href="mailto:jobs@vhec.org" target="_blank">jobs@vhec.org</a>&nbsp;quoting Administrator in the subject line.&nbsp; Applications will be accepted until the position is filled.Your application will be handled with utmost discretion and confidentiality. All applicants will receive an automated email response confirming receipt of their application submission.&nbsp;Please note that only applicants shortlisted for an interview will be contacted.&nbsp; While we are accepting applications throughout December, the VHEC will be closed from December 24 to January 5. Only shortlisted applicants will be contacted after January 5.The VHEC is an equal opportunities employer and encourages applications from Canada’s federal job equity groups: women, Aboriginal peoples, persons with disabilities and members of visible minorities.&nbsp;We sincerely thank all applicants for their interest in the VHEC.&nbsp;

Vancouver Holocaust Education Centre

Administrator

The Abbotsford Community Foundation (ACF) is a non profit charitable organization that acts as a grantmaker, charity collaborator, convener, and capacity builder in our local community. Since its inception, ACF has invested over $20 million back into community - supporting everything from student awards, flood recovery, at risk and vulnerable populations, our agricultural sector, and animal welfare. ACF is looking to fill a P/T (28&nbsp;hrs/week) permanent Student Awards Specialist and Administrative Support role. This position offers a pay range of $25-$26/hr (commensurate with experience) and comes with a comprehensive benefits package. We offer a friendly and passionate work environment and are looking for someone who will fit within our small but mighty team. Reporting to the Executive Director or her designate, the Awards and Administrative Support individual provides administrative support to our team and helps coordinate the planning and delivery of our Student Awards Program. This is a job where we rely heavily on Foundant's Community Suite software and great relationship skills to provide excellent support and service to our donors, charitable partners, and other committee members. Paying attention to the details and being able to multi task while maintaining a sense of calm and order is critical to this role. Responsibilities:<ul><li>Student Awards Program (approx. 70% of the role)<ul><li>Support the coordination of the Student Awards Program per established protocols</li><li>Create and update all awards documentation annually</li><li>Process all student awards applications and award claims</li><li>Maintain updated fund agreement binders and ensure database is updated as appropriate</li><li>Update awards pages on the website including applications</li><li>Support donor stewardship and act as a point of contact for all things related to awards for young people</li></ul></li><li>General Administrative Support (approx. 20% of the role)<ul><li>Coordinate all reception and general admin tasks such as mail processing, board room calendar bookings, general inquiries, filing, database entries, etc.</li><li>Responsible for maintaining the Petty&nbsp;Cash box, reporting and reconciliation</li><li>Maintain checklists and workflow processes as required including updates for Admin &amp; Awards manuals</li><li>Deposit physical donations, following established protocols</li><li>Work with volunteers on various admin projects such as digitalization of files</li><li>General office maintenance including acting as point of contact for vendors, repair contractors, safety compliance tasks, etc.</li><li>Ensure all staff have key and FOB access as appropriate</li></ul></li><li>Other (approx. 10% of the role)<ul><li>Assist with marketing and event planning as needed</li><li>Other duties as assigned</li></ul></li></ul>Qualifications<ul><li>At least 1 year of experience as administrative support within an organization (ideally a non profit or charity) including a strong understanding of database management</li><li>Excellent attention to detail, strong written and oral communication and warm interpersonal skills</li><li>Able to work independently and as part of a small but dynamic team</li><li>Able to learn new software for records tracking and donor stewardship</li></ul>We strive to build a team that reflects the diversity of the community we work in and encourage applications from traditionally underrepresented groups such as members of Black, racialized, or visible minority communities, Indigenous Peoples, people identifying as 2SLGBTQ+, and people with disabilities. If we can make this easier through accommodation in the recruitment process, please contact us at <a href="mailto:info@abbotsfordcf.org" target="_blank">info@abbotsfordcf.org</a>.Please include a cover letter detailing how you think you would be a fit for our work, along with your resume. Applications without a cover letter will not be reviewed. We thank all applicants for reaching out but only those selected for an interview will be contacted. Thank you.&nbsp;

Abbotsford Community Foundation

Awards & Administrative Support

FULL TIME, REGULAR POSITION SALARY RANGE: $47,187 - $50,179Benefits include: • Extended Health and Dental benefits including Life, AD&amp;D and LTD • Healthcare of Ontario Pension Plan (HOOPP) • Employee Assistance Program (EAP) • Paid time off (vacation, sick and personal days) • Professional development time and fundsSouth Riverdale Community Health Centre is a non-profit, multi-service organization that provides primary healthcare, social and community outreach services with an emphasis on health promotion and disease prevention primarily to people of East Toronto. Our mission is to improve the lives of people that face barriers to physical, mental, spiritual and social well-being. We do so by meaningfully engaging our clients and communities, ensuring equitable access to primary health care and delivering quality care through a range of evidence informed programs, services and approaches. As a leader in community health, our locally and internationally recognized community services include cutting-edge primary health services, health promotion, harm reduction, environmental health, community food centre and population-based community programs for marginalized peoples. We value health equity and inclusion and respect in our work and in the delivery of our services.This position will operate as part of the new HART Hub. The HART Hub is an initiative of East Toronto Health Partners Ontario Health Team (ETHP OHT) led by South Riverdale Community Health Centre and St. Michael’s Homes with support from Anishnawbe Health Toronto, Gerstein Crisis Centre, The Neighbourhood Group, Michael Garron Hospital, Alpha House, Fontbonne Ministries, The Salvation Army, 2-Spirited People of the 1st Nations, Woodgreen Community Services, Comprehensive Treatment Clinic and The Neighbourhood Organization.This position acts as part of a multidisciplinary team, facilitating client flow and referrals through the East HART Hub and other SRCHC Substance Use &amp; Mental Health (SUMH) programs. This will involve providing program information, answering and triaging calls, inquiries, referrals, greeting and checking-in clients, booking appointments and file management using the EMR system, data entry, program material and supply ordering, and scheduling. This position requires providing services to a range of clients, including people who use drugs, people with mental health concerns, and other marginalized populations facing significant health barriers.Working within the larger Service Administration &amp; Quality (SAQ) team, this position will also provide back-up administrative support for the clinic and centre as a whole. This could include working at various SRCHC locations, booking appointments, communicating with clients, responding to general enquiries, acquiring services for and providing information to the public and other agencies regarding the services of SRCHC. This position involves working evenings and weekends, and is expected to work onsite.Responsibilities: Reception • Provide reception services for the SUMH team, the clinic and SRCHC • Respond to general enquires, provide basic service to clients (e.g. TTC tokens, taxis, referrals to other agencies) and provide information to the public and other agencies regarding services • Schedule new intakes, follow up appointments, make reminder phone calls and coordinate client drop-in visits via the EMR • Provide backup support within the SAQ team • Recognize escalating situations and follow established protocols to obtain assistance and apply de-escalating techniques General Administrative Duties • Respond to the administrative needs of the SUMH and Operational Health System teams • Assist with team meetings i.e. maintain running agendas and minute taking • Ensure relevant Process Manual and workflows are followed, accurate and up-to-date • Responsible for the opening and closing of the centre following procedures to ensure the security and safety of the building, staff, clients and guests • Open and distribute mail accordingly • Support with supply organization, ordering and tracking • Collaborate with program teams in the production and distribution of program material, brochures and flyers across multiple sites • Enter and maintain provider EMR templates, orientation and group schedules, as well as meetings and room booking • Provide administrative support with time off requests and rebooking clients following established minimum coverage guidelines • Utilize Excel in reception and administrative tasks Clinical Support and Administration • Administrative support for new referrals to SUMH programs via the EMR, email, e-referrals, fax and phone • Screen client calls; make appropriate appointments for services • Make arrangements and referrals with external services (e.g. x-rays, ECG’s and prescription renewals) as directed • Intake and registration of new clients following established protocols in the EMR • Work collectively to manage client waitlists for SUMH programs • Book appointments for clients using the EMR • Ensure the EMR and files are accurate and current • Input encounter information for data collection purposes into excel, EMR or other tracking system • Participate in all required meetings, trainings and communicate program and service updates across applicable teams • All other duties as requiredQualifications: • University, College and/or medical administrative education • Minimum one (1) year experience as a medical secretary or administrative assistant in a clinical or social service related environment preferred • Customer service training an asset • Conflict prevention and de-escalation training an asset • Knowledge of community, the health sector (including primary health care) and community health centres • A strong interest in issues affecting people who are homeless, living with a mental illness or substance use, and complex health needs • Experience working with marginalized populations, including homeless and street-involved people, current and former drug users, and sex workers an asset • General knowledge of Harm Reduction philosophy of care • Ability to assist with and help de-escalate conflicts, and confidence in asserting and maintaining strong boundaries • Respect for diversity, equity and accessibility with the ability to work collaboratively and positively with others • Ability to work effectively independently and as part of a multi-disciplinary team in a fast-paced environment • Planning and task management skills • Ability to prioritize and multi-task with simultaneous attention to detail • Excellent verbal and written communication skills • Excellent interpersonal skills in dealing with the public • Ability to assist people in a mature, friendly and helpful manner • Strong organizational skills • Proficiency in the use of computer technology and various software applications in particular an electronic health record • Ability to be flexible and a self-starter • Police clearance documentation will be required for employment • Proof of double COVID-19 vaccination status will be required for employmentThis posting is for an existing vacancy.Internal applicants please apply by Tuesday, December 16, 2025 at 12:00 p.m. (noon).This position remains open until filled.Please mail in your cover letter and resume in confidence to: The Hiring Committee – Admin Program Assistant – SUMH South Riverdale Community Health Centre 955 Queen Street East Toronto, ON M4M 3P3Or by email to: <a href="mailto:humanresources@srchc.com" target="_blank">humanresources@srchc.com</a>.Please enter “Admin Program Assistant – SUMH” in the subject line of your email.No faxes, phone calls, or requests to meet please. This is a bargaining unit position with CUPE Local 5399. SRCHC welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. SRCHC is an equal opportunity employer. We would like to thank all those that apply but only those selected for an interview will be contacted. SRCHC encourages applicants who are racialized (IBPOC) and/or applicants who face any barriers as a result of systemic discrimination to apply for this position. SRCHC encourages a scent-free environment. Employees, students, volunteers, and visitors are asked to refrain from wearing fragrances and other scented personal care products (i.e. perfumes, deodorants, lotions, hairspray, etc.) while at the Centre.

South Riverdale Community Health Centre

Administrative Program Assistant – Substance Use & Mental Health

Be a part of transforming healthcare for our Guelph-Wellington community!Is delivering exceptional customer service your superpower? Can you bring energy and organization to a team dedicated to creating positive change? Are you excited to learn the art of fundraising and begin a rewarding career?If your answer is a resounding “yes”, then keep reading.&nbsp;We offer&nbsp;<ul><li>Competitive compensation package,</li><li>Opportunities to do challenging and meaningful work in an open and collaborative environment,</li><li>Comprehensive group benefit plan, </li><li>Defined benefit pension plan,</li><li>Generous time off entitlements including floater days, extended long weekends in the summer, personal days,</li><li>The anticipated hiring range for this role is $47,000 to $57,000</li><li>This is a full-time continuing position, based on 37.5 hours of work per week. This role is mainly in our Guelph office, with some limited potential for hybrid working arrangements following onboarding.</li><li>A growing team with potential for future opportunities</li></ul>Role Summary&nbsp;To provide exceptional administrative and donor support that strengthens the Philanthropy team’s ability to engage, steward, and inspire donors. This role ensures seamless coordination of donor communications, events, and recognition initiatives while delivering outstanding service to donors and&nbsp;volunteers,&nbsp;and&nbsp;advancing the Foundation’s mission to transform healthcare through giving. The ideal candidate is detail-oriented, proactive, and skilled at managing multiple priorities in a fast-paced environment.Expected Job Outcomes1.&nbsp;Provide administrative support to the Philanthropy team&nbsp;<ul><li>&nbsp;Support Philanthropy team donor engagement activities, including correspondence, briefing materials, proposals, and reports</li><li>Support Philanthropy team prospecting initiatives with research and relevant statistics.&nbsp; </li><li>Collaborate with the Stewardship Coordinator on thank you calls, donor reports, and recognition initiatives </li><li>Provide general administrative support, including filing, answering phones/emails, and&nbsp;assisting&nbsp;with philanthropy events&nbsp;</li></ul>2.&nbsp;Provide exceptional service to donors and volunteers&nbsp;<ul><li>&nbsp;Answer telephone, email and in-person donor inquiries in&nbsp;a timely,&nbsp;inclusive&nbsp;and professional manner </li><li>Act as&nbsp;a central point&nbsp;of contact for the Foundation, delegating tasks and routing correspondence as&nbsp;required </li><li>Monitor&nbsp;outstanding inquiries and ensure&nbsp;timely&nbsp;responses </li><li>Provide back-up support for stewardship programs such as donor milestone acknowledgement, Footprints and Gift of Gratitude program&nbsp;</li></ul>ValuesIntegrityWe uphold trust and transparency in our stewardship of each gift we receive and dollar we spend. We are accountable to the highest standards of ethics, and respect the privacy of our donors.InclusivityWe value diversity and different perspectives. We strive to create an accessible, safe andwelcoming space for all.CompassionWe treat everyone with kindness. We empathize with patients, their care partners and the Guelph General Hospital team.CollaborationWe work as a team and with our donors, volunteers, hospital colleagues and other partners to make our community a stronger, healthier place for all. We match donor passion with impact.InnovationWe welcome creativity and forward thinking. We believe that small improvements over time make a difference. We also embrace big ideas to strengthen our relationships with our donors and meet hospital needs.Key Competencies<ul><li>Strong interpersonal skills and ability to build relationships </li><li>Self-starter with high attention to detail and organizational excellence </li><li>Creative, resourceful, and adaptable with a positive attitude </li><li>Curiosity and a desire to understand donor motivations </li><li>Professionalism, discretion, and sound judgement </li><li>Collaborative team player who thrives both independently and in a team setting&nbsp;</li></ul>Skills, QualificationsMust-haves<ul><li>Previous&nbsp;administrative or receptionist experience (non-profit experience preferred) </li><li>Excellent written and verbal communication skills and strong customer service abilities </li><li>Post-secondary education or equivalent </li><li>Ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment </li><li>Proficiency&nbsp;in Microsoft Office and experience with fundraising databases (preferably Raiser’s Edge) </li><li>Passion for health care and commitment to&nbsp;transforming healthcare through giving&nbsp;</li></ul>Nice to have<ul><li>Customer Service experience</li><li>Connection to, or knowledge of the Guelph Community</li><li>Experience in fundraising and/or non-profit, healthcare sector</li></ul>Not everyone fits neatly into a box. We value the new perspectives and skills that divergent experience brings. If you have transferrable skills from other areas and feel you can make a meaningful contribution to our work, please apply.&nbsp;The OrganizationOur mission is to transform healthcare through giving. We are looking for candidates who are interested in growing with us in the years to come. Together with Guelph General Hospital, we seek to create a healthier community for everyone.&nbsp;Donors are an essential part of a Hospital’s healthcare team. They give caregivers the tools they need to diagnose and treat injury and illness. That’s because patient care equipment is not covered by government funding. Donors fund all equipment used in the direct care of patients at Guelph General Hospital. They ensure our Hospital can keep pace with ongoing patient care equipment needs and invest in the latest patient care equipment and technology to continuously improve the quality and safety of care.If you want to know more about us and our amazing team, check us out at:&nbsp;<a href="https://gghfoundation.ca/about-fggh/%20%20" target="_blank">FGGH</a>,&nbsp;<a href="https://www.facebook.com/FdnofGGH" target="_blank">FGGH Facebook</a>, <a href="https://www.linkedin.com/company/fdnofggh/?originalSubdomain=ca" target="_blank">Linkedin</a>How to ApplyPlease send a cover letter and resume in confidence to <a href="mailto:foundationjobs@gghorg.ca" target="_blank">foundationjobs@gghorg.ca</a> with a subject line referencing the job title.&nbsp;Applications will be reviewed on a rolling basis and are encouraged prior to December 23, 2025.We thank all applicants for their interest; however, only those selected for an interview will be contacted.&nbsp;Interview ProcessWe are tentatively planning virtual interviews to take place the week of January 5, 2026, and in person interviews for short-listed candidates the week of January 12. The expected start date is February 9, 2026.&nbsp;We look forward to receiving and reviewing your application.Our CommitmentsThe Foundation of Guelph General Hospital is dedicated to creating an inclusive and diverse work environment that values every individual's unique perspective, background, and abilities. We welcome&nbsp;applications from candidates from different&nbsp;backgrounds, expertise, personalities, talents, and ideas.&nbsp;We treat everyone with kindness and&nbsp;care for one another, making people feel welcome and free to be themselves. As we strive to create an accessible, safe and welcoming space for all, we are committed to providing reasonable accommodations for individuals with disabilities during recruitment.As part of our commitment to the health and safety of patients, staff and our community from COVID-19, subject to any accommodation required by applicable human rights legislation, The Foundation of Guelph General Hospital requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada prior to their start date.

The Foundation Guelph General Hospital

Philanthropy Coordinator

Be a part of transforming healthcare for our Guelph-Wellington community!Do you anticipate needs and deliver solutions before they arise? Do you excel at organization and juggling priorities? Do you care about the details, and love creating order, clarity and meaningful connections?If your answer is a resounding “yes”, then keep reading.&nbsp;We offer&nbsp;<ul><li>Competitive compensation package,</li><li>Opportunities to do challenging and meaningful work in an open and collaborative environment,</li><li>Comprehensive group benefit plan, </li><li>Defined benefit pension plan,</li><li>Generous time off entitlements including floater days, extended long weekends in the summer, personal days,</li><li>The anticipated hiring range for this role is $55,000 to $65,000</li><li>This is a full-time continuing position, based on 37.5 hours of work per week. This role is mainly in our Guelph office, with some limited potential for hybrid working arrangements following onboarding.</li><li>A growing team with potential for future opportunities</li></ul>Role Summary&nbsp;The Executive Assistant and Board Liaison provides high-level administrative and governance support to the CEO and the Foundation’s volunteer Board of Directors. This role ensures seamless coordination of executive schedules, board meetings, and official records while maintaining confidentiality and accuracy. It also supports efficient gift processing and office operations, contributing to the Foundation’s mission to transform healthcare through giving. The ideal candidate is detail-oriented, proactive, and skilled at managing multiple priorities in a fast-paced environment.Expected Job Outcomes<ol><li>Assist the CEO and Foundation team</li></ol><ul><li>Manage the CEO’s calendar, scheduling meetings and ensuring optimal time management </li><li>Perform general office and administrative duties such as organizing team meetings, maintaining and organizing office admin needs, managing inventory of office supplies, and drafting correspondence</li><li>Conduct monthly safety inspections and serve as part of the Joint Health and Safety Committee</li><li>Maintain confidentiality and handle sensitive information with discretion</li><li>Provide administrative and event support as required for the team</li></ul>2. Support effective board governance&nbsp;<ul><li>Serve as the primary administrative contact for the volunteer Board of Directors</li><li>Coordinate all aspects of board and committee meetings including preparing agendas&nbsp; &nbsp; and managing logistics</li><li>Prepare and distribute board meeting materials, ensuring accuracy and timeliness</li><li>Maintain official records, minutes, policies and other governance documents to ensure compliance</li><li>Support board recruitment, orientation and ongoing governance best practices</li><li>Engage the board in donor stewardship, such as coordinating regular board gratitude calls</li></ul>3. Provide additional support for processing donations<ul><li>Provide ongoing accurate and timely gift processing support, under the direction of the Finance Manager</li><li>Support the preparation and distribution of donor donation receipts</li><li>Provide administrative support for monthly donors, including changes to payment details, missed payments, and upgrades/cancellations.</li><li>Maintain and update donor contact records and preferences</li></ul>ValuesIntegrityWe uphold trust and transparency in our stewardship of each gift we receive and dollar we spend. We are accountable to the highest standards of ethics, and respect the privacy of our donors.InclusivityWe value diversity and different perspectives. We strive to create an accessible, safe andwelcoming space for all.CompassionWe treat everyone with kindness. We empathize with patients, their care partners and the Guelph General Hospital team.CollaborationWe work as a team and with our donors, volunteers, hospital colleagues and other partners to make our community a stronger, healthier place for all. We match donor passion with impact.InnovationWe welcome creativity and forward thinking. We believe that small improvements over time make a difference. We also embrace big ideas to strengthen our relationships with our donors and meet hospital needs.Key CompetenciesAttention to detail – ensures accuracy in documentation, meeting materials and governance recordsCommunication - written and verbal, with a clear, professional demeanor that reflects tact, compassion and inclusivityTime management – ability to manage multiple priorities, schedules and deadlines with precisionTechnical Proficiency – skilled in MS Office 365, virtual meeting platforms, and other platforms such as Raiser’s Edge and Board EffectDiscretion – handles sensitive information with the highest level of integrity&nbsp;Governance Knowledge - understanding of board structures, bylaws and best practices or a willingness and aptitude for learningSkills &amp; QualificationsMust-haves<ul><li>University degree in a relevant field preferred or an equivalent combination of training and experience</li><li>3-5 years of successful track record in an administrative support role or similar </li><li>Attention to detail and the ability to balance priorities and track tasks</li><li>Strong verbal and written communication skills</li><li>Advanced computer literacy, and high level of proficiency in Raiser’s Edge (or other fundraising database), Outlook, Microsoft Office 365 and other tools as required</li><li>Commitment to advancing equity, diversity and inclusion</li><li>Passion for transforming healthcare through giving</li></ul>Nice to have<ul><li>Experience in executive level support</li><li>Knowledge of governance best practice and charitable regulations</li><li>Familiarity with board management software, such as Board Effect, and import/export tools such as Importacular</li><li>Experience in fundraising and/or non-profit, healthcare sector and knowledge of the Guelph community</li></ul>Not everyone fits neatly into a box. We value the new perspectives and skills that divergent experience brings. If you have transferrable skills from other areas and feel you can make a meaningful contribution to our work, please apply.&nbsp;The OrganizationOur mission is to transform healthcare through giving. We are looking for candidates who are interested in growing with us in the years to come. Together with Guelph General Hospital, we seek to create a healthier community for everyone.&nbsp;Donors are an essential part of a Hospital’s healthcare team. They give caregivers the tools they need to diagnose and treat injury and illness. That’s because patient care equipment is not covered by government funding. Donors fund all equipment used in the direct care of patients at Guelph General Hospital. They ensure our Hospital can keep pace with ongoing patient care equipment needs and invest in the latest patient care equipment and technology to continuously improve the quality and safety of care.If you want to know more about us and our amazing team, check us out at:&nbsp;<a href="https://gghfoundation.ca/about-fggh/%20%20" target="_blank">FGGH</a>,&nbsp;<a href="https://www.facebook.com/FdnofGGH" target="_blank">FGGH Facebook</a>, <a href="https://www.linkedin.com/company/fdnofggh/?originalSubdomain=ca" target="_blank">Linkedin</a>How to ApplyPlease send a cover letter and resume in confidence to <a href="mailto:foundationjobs@gghorg.ca" target="_blank">foundationjobs@gghorg.ca</a> with a subject line referencing the job title.&nbsp;Applications will be reviewed on a rolling basis and are encouraged prior to December 23, 2025.We thank all applicants for their interest; however, only those selected for an interview will be contacted.&nbsp;Interview ProcessWe are tentatively planning virtual interviews to take place the week of January 5, 2026, and in person interviews for short-listed candidates the week of January 12. The expected start date is February 9, 2026.&nbsp;We look forward to receiving and reviewing your application.Our CommitmentsThe Foundation of Guelph General Hospital is dedicated to creating an inclusive and diverse work environment that values every individual's unique perspective, background, and abilities. We welcome&nbsp;applications from candidates from different&nbsp;backgrounds, expertise, personalities, talents, and ideas.&nbsp;We treat everyone with kindness and&nbsp;care for one another, making people feel welcome and free to be themselves. As we strive to create an accessible, safe and welcoming space for all, we are committed to providing reasonable accommodations for individuals with disabilities during recruitment.As part of our commitment to the health and safety of patients, staff and our community from COVID-19, subject to any accommodation required by applicable human rights legislation, The Foundation of Guelph General Hospital requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada prior to their start date.

Executive Assistant & Board Liaison

Big Brothers Big Sisters of Canada (BBBSC) is seeking a French Language Services Coordinator to provide in-house translation services (mainly English to French) and ensure the quality of French content through translation, transcreation, translation revision and copyediting.&nbsp; This individual serves the National Office to provide translations for internally requested content, as well as revisions to external translations.&nbsp; They help maintain consistent linguistic standards in both official languages across all publications, as well as during meetings and special events (virtual).&nbsp; This position ensures that French speaking colleagues can participate and contribute to the work of the BBBS federation.WHY BIG BROTHERS BIG SISTERS OF CANADA?&nbsp;For over 110 years, Big Brothers Big Sisters of Canada (BBBSC) has been championing the health and wellbeing of young people across the country by supporting its member agencies in a united Federation. The BBBSC national office provides the Federation with support, resources, and guidance, including a national quality assurance program, pan-Canadian mentoring programs, centralized data-collection, shared technology infrastructure, and national fundraising and advocacy campaigns. Together, we mobilize thousands of volunteers who in turn mentor more than 33,000 children and youth.&nbsp;&nbsp;IDEAL CANDIDATE&nbsp;As a French Language Services Coordinator, you’ll play a pivotal role in translation services (mainly English to French) and ensure the quality of French content through translation, transcreation, translation revision and copyediting.&nbsp; You'll work with a passionate team dedicated to creating life-changing relationships for young people across Canada. We offer a collaborative and purpose-driven environment where your skills directly support strategic decisions, enhance program effectiveness, and contribute to social good. If you’re motivated by meaningful work and want to help shape brighter futures, we’d love to hear from you. Join our mission-driven team as we work together to enable life-changing mentoring relationships that ignite the power and potential of young people.&nbsp;RESPONSIBILITIES AND DUTIES&nbsp;This is a 1 FTE (35 hours per week) position that reports to the Vice President, Fund Development &amp; Marketing. &nbsp;As our French Language Services Coordinator, you will be responsible to:&nbsp;<ul><li>Translate a wide range of documents (Word, PowerPoint, Excel) in administrative, technical, financial, social services, and marketing fields, primarily from English to French, and occasionally from French to English, while delivering high-quality translations for complex or high-visibility texts.</li><li>Ensure that translated texts accurately reflect the original meaning, context, and tone.</li><li>Conduct research as needed to understand specialized terminology, concepts and brand lexicon.</li><li>Copyedit and perform quality control of French-language content, including original texts drafted internally as well as translations produced both in-house and by external suppliers, by comparing them with the source texts to ensure the highest quality.</li><li>Collaborate closely with your supervisor and&nbsp; internal colleagues to meet project deadlines and quality standards.</li><li>Act as an advisor to members of the communications team and internal clients; provide linguistic advice on language usage and field-specific vocabulary.</li><li>Support the team's terminology work by helping enrich terminology databases (lexicon) and ensuring high-quality content.</li><li>Participate in small group phone calls to support French-speaking members. </li><li>Use technological tools such as Microsoft Teams and other collaboration platforms for disseminating content and hosting bilingual virtual meetings. </li><li>Coordinate translation workflow and project tracking, keeping clients informed of the status of their projects.</li><li>Liaise with external translation supplier for technical projects and overflow assignments.</li><li>Demonstrate a commitment to continuous learning.&nbsp;</li></ul>KNOWLEDGE AND SKILLS&nbsp;In addition to being a team player, the successful candidate will have the following qualifications:&nbsp;<ul><li>Ability to adapt in a dynamic environment and perform well under pressure.</li><li>Strong organizational skills and ability to manage multiple tasks and deadlines effectively.</li><li>Ability to work independently with minimal supervision while maintaining high productivity and quality.</li><li>Strong attention to detail and commitment to quality.</li><li>Problem-solving attitude and proactive approach to challenges.</li><li>Strong knowledge of translation technologies and research methods to ensure accurate terminology, streamline the translation process, and keep up to date with language and domain developments.</li><li>Initiative for continuous professional development and learning.&nbsp;&nbsp;</li></ul>EDUCATION, EXPERIENCE AND REQUIREMENTS&nbsp;<ul><li>Undergraduate degree in translation, linguistics or multilingual communication.</li><li>3 to 5 years of translation and editing experience, preferably in not-for-profit, social services, or industry association with a pan-Canadian organisation. Specific experience supporting Quebec French an asset.</li><li>Certification or member or accredited through the Canadian Translators, Terminologists and Interpreters Council (CTTIC),&nbsp; or the Ordre des traducteurs, terminologues et interprètes agréés du Québec (OTTIAQ) </li><li>Candidates must be fluently bilingual in both English and French at the time of application. This position requires advanced proficiency in both spoken and written English and French (Canada, Quebec). Candidates should be prepared to demonstrate this fluency during the recruitment process.&nbsp;</li></ul>We accept applications from individuals with an equivalent combination of training and/or&nbsp;&nbsp; experience. &nbsp;APPLICATION PROCESS&nbsp;Big Brothers Big Sisters of Canada is committed to principles of anti-oppression and employment equity. We strongly encourage members of Indigenous, ethno-racial, LGBTQ+, Francophone, immigrant, refugee, differently abled and other equity seeking groups to apply and self-identify. English is required for this role.&nbsp;&nbsp;Please send a cover letter, resume, and salary expectations to Beth Picariello at: <a href="mailto:hrbbbsc@bigbrothersbigsisters.ca" target="_blank">hrbbbsc@bigbrothersbigsisters.ca</a>&nbsp;We thank all applicants and only those selected for an interview will be contacted.&nbsp;-----------Grands Frères Grandes Sœurs du Canada (GFGSC) recherche un coordonnatrice/coordonnateur des services linguistiques en français pour fournir des services de traduction à l'interne (principalement de l'anglais vers le français) et assurer la qualité du contenu français par le biais de la traduction, de la transcréation, de la révision de traductions et de la révision de textes.&nbsp; Cette personne travaillera au bureau national afin de fournir des traductions pour le contenu demandé en interne, ainsi que des révisions de traductions externes. Elle contribuera à maintenir des normes linguistiques cohérentes dans les deux langues officielles dans toutes les publications, ainsi que lors des réunions et des événements spéciaux (virtuels). Ce poste permet de garantir que les collègues francophones puissent participer et contribuer au travail de la fédération GFGS.&nbsp;POURQUOI TRAVAILLER AVEC GRANDS FRÈRES GRANDES SŒURS DU CANADA?&nbsp;Depuis plus de 110 ans, Grands Frères Grandes Sœurs du Canada (GFGSC) lutte pour la santé et le bien-être des jeunes personnes à l’échelle nationale en soutenant les organismes membres au sein d’une fédération unie. Le Bureau national de GFGSC fournit à la fédération un soutien, des ressources et des conseils, y compris un programme national d’assurance de la qualité, des programmes de mentorat pancanadiens, une collecte de données centralisée, une infrastructure technologique partagée et des campagnes nationales de collecte de fonds et de plaidoyer. Ensemble, nous mobilisons des milliers bénévoles qui, à leur tour, font du mentorat auprès de 33 000 enfants et jeunes.&nbsp;CANDIDATURE IDÉALE&nbsp;En tant que coordonnatrice/ coordonnateur des services linguistiques en français, vous jouerez un rôle central dans les services de traduction (principalement de l'anglais vers le français) et veillerez à la qualité du contenu français par le biais de la traduction, de la transcréation, de la révision de traductions et de la révision de textes.&nbsp; Vous travaillerez avec une équipe passionnée qui se consacre à créer des relations qui changent la vie des jeunes à travers le Canada. Nous offrons un environnement collaboratif et axé sur les objectifs, où vos compétences soutiennent directement les décisions stratégiques, améliorent l'efficacité des programmes et contribuent au bien-être social. Si vous êtes motivé par un travail significatif et que vous souhaitez contribuer à façonner un avenir meilleur, nous serions ravis de vous rencontrer. Joignez-vous à une équipe animée par une mission pour permettre aux jeunes personnes de bâtir des relations de mentorat qui contribueront à changer leur vie et à révéler leur pouvoir et leur potentiel.&nbsp;PRINCIPALES RESPONSABILITÉS&nbsp;Il s’agit d’un poste ETP (35 heures par semaine) qui relève du vice-présidente développement des fonds et marketing. &nbsp;En tant Coordonnatrice/Coordonnateur des services linguistiques français, vous serez responsable de ce qui suit :&nbsp;<ul><li>Traduire un large éventail de documents (Word, PowerPoint, Excel) dans les domaines administratif, technique, financier, des services sociaux et du marketing, principalement de l'anglais vers le français, et occasionnellement du français vers l'anglais, tout en fournissant des traductions de haute qualité pour des textes complexes ou à forte visibilité. </li><li>Veiller à ce que les textes traduits reflètent fidèlement le sens, le contexte et le ton de l'original. </li><li>Effectuer les recherches nécessaires pour comprendre la terminologie spécialisée, les concepts et le lexique de la marque. </li><li>Réviser et contrôler la qualité des contenus en français, y compris les textes originaux rédigés en interne ainsi que les traductions produites en interne et par des fournisseurs externes, en les comparant aux textes sources afin de garantir la meilleure qualité possible. </li><li>Collaborer étroitement avec votre supérieur hiérarchique et vos collègues internes afin de respecter les délais et les normes de qualité des projets. </li><li>Agir en tant que conseiller auprès des membres de l'équipe de communication et des clients internes ; fournir des conseils linguistiques sur l'usage de la langue et le vocabulaire spécifique à un domaine. </li><li>Soutenir le travail terminologique de l'équipe en contribuant à enrichir les bases de données terminologiques (lexique) et en garantissant la haute qualité du contenu. </li><li>Participer à des appels téléphoniques en petits groupes afin d’accompagner les membres francophones. </li><li>Utiliser des outils technologiques tels que Microsoft Teams et d'autres plateformes de collaboration pour diffuser du contenu et organiser des réunions virtuelles bilingues.  </li><li>Coordonner le flux de travail de traduction et le suivi des projets, en tenant les clients informés de l'état d'avancement de leurs projets. </li><li>Assurer la liaison avec le fournisseur de traduction externe pour les projets techniques et les missions supplémentaires. </li><li>Faire preuve d'un engagement envers l'apprentissage continu. &nbsp;</li></ul>AUTRES COMPÉTENCES ET APTITUDES&nbsp;En plus d'avoir l'esprit d'équipe, la candidate/le candidat retenu devra posséder les qualifications suivantes :&nbsp;<ul><li>&nbsp;Capacité à s'adapter à un environnement dynamique et à bien travailler sous pression. </li><li>Solides compétences organisationnelles et capacité à gérer efficacement plusieurs tâches et échéances. </li><li>Capacité à travailler de manière autonome avec un minimum de supervision tout en maintenant une productivité et une qualité élevées. </li><li>Grand souci du détail et engagement envers la qualité. </li><li>Attitude orientée vers la résolution de problèmes et approche proactive des défis. </li><li>Solides connaissances des technologies de traduction et des méthodes de recherche afin de garantir une terminologie précise, de rationaliser le processus de traduction et de se tenir au courant des évolutions linguistiques et sectorielles. </li><li>Initiative en matière de développement professionnel et d'apprentissage continus.&nbsp;</li></ul>&nbsp;FORMATION, EXPÉRIENCE ET EXIGENCES  &nbsp;<ul><li>Diplôme de premier cycle en traduction, en linguistique ou en communication multilingue.  </li><li>De 3 à 5 ans d'expérience en traduction et en révision, de préférence dans le secteur à but non lucratif, les services sociaux ou une association industrielle avec des organisations pancanadiennes. Une expérience spécifique dans le soutien au français québécois est un atout.  </li><li>Certification ou adhésion ou accréditation auprès du Conseil canadien des traducteurs, terminologues et interprètes (CTTIC) ou de l'Ordre des traducteurs, terminologues et interprètes agréés du Québec (OTTIAQ) .</li><li>Les candidats doivent être parfaitement bilingues en anglais et en français au moment de leur candidature. Ce poste exige une maîtrise avancée de l'anglais et du français (Canada, Québec) à l'oral et à l'écrit. Les candidats doivent être prêts à démontrer cette maîtrise au cours du processus de recrutement.  </li></ul>Nous acceptons les candidatures de personnes ayant une combinaison équivalente de formation et/ou d'expérience.  &nbsp;PROCESSUS DE CANDIDATURE&nbsp;L’organisme Grands Frères Grandes Sœurs du Canada souscrit aux principes de la lutte contre l’oppression et de l’équité en matière d’emploi. Nous encourageons fortement les membres des groupes autochtones, ethnoraciaux, LGBTQ+, francophones, immigrants, réfugiés, handicapables et autres qui sont à la recherche d’équité à postuler et à s’identifier en tant que tels. La maîtrise de l’anglais est nécessaire pour ce poste.&nbsp;&nbsp;Envoyez une lettre de présentation, un curriculum vitæ et vos attentes salariales à Beth Picariello à l’adresse <a href="mailto:hrbbbsc@bigbrothersbigsisters.ca" target="_blank">hrbbbsc@bigbrothersbigsisters.ca</a>&nbsp;&nbsp;Nous remercions toutes les candidates et tous les candidats, mais nous communiquerons uniquement avec celles et ceux convoqués pour une entrevue.&nbsp;

Big Brothers Big Sisters of Canada/Grands Frères Grandes Sœurs du Canada

French Language Services Coordinator | coordonnatrice/coordonnateur des services linguistiques en français

The Institute of Public Administration of Canada (IPAC) is a professional association for public servants, scholars, and students who share a passion for high-performance public-sector management. IPAC works through its vast network of members, colleagues and international partners to enhance knowledge of the best practices and generate new ideas in public policy and administration.&nbsp; For over 70 years, the Institute of Public Administration of Canada has been a recognized national leader in promoting public administration excellence. We are a respected voice across all orders of government, academia, research, indigenous communities, and non-government organizations We are focused on uniting our members and partners to share knowledge, drive policy innovation and cultivate collaboration.IPAC is currently seeking a dynamic individual to take on the role of Finance and Programs Administrator who contributes to the overall success of the organization by providing administrative support to IPAC’s various areas of operation. This includes scheduling, email contact with members, updating and maintaining various files. The Finance and Programs Administrator operates in a multitasking environment interacting with different clients and users often under tight deadlines.&nbsp;The position requires an ability to work with a very diverse set of clients and partners. The capacities to multitask and meet sometimes tight deadlines are required for the position. Attentiveness to details, accuracy, and effective organizational skills are also very important assets. Interpersonal skills, demonstrated ability for accuracy, details, and thoroughness; ability to solve problems and work independently and as a team, and effective communications are key areas for success in this position.The ideal candidate will perform various tasks, work under pressure and sometimes changing deadlines, with strong attention to detail.&nbsp; Results-oriented and accurate, the candidate will approach the position with professionalism, commitment and a passion for an organization that supports the public sector. With an ability to develop and maintain strong collaborative relationships with multiple stakeholders, the successful candidate will be a team player who recognizes accountability.This support includes but is not limited to:Administration:<ul><li>Board Governance (BOD lists, Sub-Committee, Nominations, AGM support, By-Laws etc.)</li><li>Organizing Committee meetings, drafting and preparation of meeting materials (Agenda, Minutes, Motions).</li><li>Travel booking &amp; logistical support.</li><li>Formatting and/or reviewing agreements, documents etc.</li><li>Maintaining records as needed, updating information in internal databases and files.</li><li>Managing contact and communication activities with the clients (including marketing e-blasts, job opportunities information).</li><li>Support membership administrator (database updates and contact with members).</li><li>Preparing documents and scheduling conference calls and committee meetings for the Director of Finance and CEO (when required).</li><li>Coordinating and assembling materials for projects and meetings from a variety of sources.</li><li>Provide support for the annual IPAC conference and other events.</li></ul>Finance Support<ul><li>Expenditures review and submission; reconciliation.</li><li>Misc. Finance support including journal entries and invoicing in QuickBooks.</li><li>Annual Financial Audit support.</li><li>File management – server e-files; on site financial filing.</li></ul>Other duties as assigned by the Director of Finance and the CEO.Skills and Abilities<ul><li>Excellent communication, interpersonal, analytical and organizational skills.</li><li>Ability to multi-task, set priorities, work under pressure, and meet deadlines.</li><li>Good judgment and tact – ability to handle information of a confidential and sensitive nature.</li><li>Strong public relations skills – ability to work well with senior officials in the public and private sectors, and academia.</li><li>Ability to take initiative and work independently, as well as collaboratively as part of a team.</li><li>Proficiency in Microsoft Word, Excel, and Outlook; experience hosting webinars with Microsoft Teams is considered an asset.</li></ul>Education and Experience<ul><li>College diploma or a combination of relevant experience.</li><li>2-3 years of experience in a similar role.</li></ul>Working Conditions<ul><li>Virtual office environment</li><li>Sensitive and confidential information</li></ul>We offer a salary commensurate with experience supplemented by a generous benefit package.We thank all applicants for their interest but on

The Institute of Public Administration of Canada

Finance and Programs Administrator

Job Description&nbsp;Position: Administrative Support Worker&nbsp;Phone: (416)-787-3007 Email: <a href="mailto:careers@acrossboundaries.ca" target="_blank">careers@acrossboundaries.ca</a>&nbsp;Position: Administrative Support Worker&nbsp;Permanent Full Time&nbsp;About Across Boundaries:&nbsp;Across Boundaries is a mental health centre that provides a range of mental health and addictions support and services to individuals from racialized and Black communities in the Greater Toronto Area. We have a holistic approach to mental health care and operate within an anti-racism/antioppression and confronting anti-Black racism frameworks. These frameworks focus on providing opportunities to respond to systemic barriers, advocate for the inclusion of traditionally and historically silenced voices at decision-making tables, and strive for change at the individual, organisational and systemic levels.&nbsp;About the role:&nbsp;The Administrative Support Worker performs all aspects of administrative work including&nbsp;Bookkeeping, IT support, secretarial and clerical to support the Admin Team discharge their duties to ensure that services are provided in an effective and efficient manner. Administrative Support Worker works in partnership with and is accountable to the Manager Operations and Administration Manager.&nbsp; Administrative Support Worker works collaboratively with all other staff, volunteers and students in the organization and is expected to provide agreed upon coverage to the office.&nbsp;This is a confidential non-bargaining unit position.&nbsp;Normal Hours for full-time employees consist of (8) hours per day, Monday to Friday, and Saturdays on a rotating basis, inclusive of a thirty (30) minutes unpaid lunch break (entitled under the ESA) and an additional two (fifteen (15) minute unpaid rest breaks. Normal hours of work will generally be scheduled between 8:00 am and 8:00 pm. Employees may be requested, but not required, to work some Sundays.&nbsp;RESPONSIBILITIES:&nbsp;<ul><li>Provide technical and administrative support in computer maintenance and the network system and, database, application installation and working closely with the external IT team. </li><li>Experience in bookkeeping and knowledge of account receivables. </li><li>Remains the focal point of all IT supply, maintenance and support requests and coordinates with other team members to ensure the support has been provided. </li><li>Acts as the first point of contact for staff, service user and other guests along with all incoming phone calls, emails and fax and shares the shift at the front desk </li><li>Supports maintaining and managing the calendar of executive director and help support organization of various agency events online as required. </li><li>Assists in preparation and arranging of meetings and telephone conference calls. </li><li>Supports all stuff with maintaining and operations of office equipment including printer, copier, devices and mail. </li><li>Supports the administration department with creating simple office forms and ensuring implementation time-in time-out processes. </li><li>Maintains an inventory of office supplies </li><li>Respond to e-mail requests as appropriate </li><li>Prepare for distribution, correspondence, proposals, briefs, flyers, newsletters and other materials at Across Boundaries</li><li>Respond to requests from staff on administrative issues </li><li>Maintain an organized reception area to ensure a clean and uncluttered workplace </li><li>Provide overall administrative support and assistance to the overall day-to-day running of the office </li><li>Work in collaboration with the Finance/Office Manager in tasks assigned as required &nbsp;</li></ul>QUALIFICATIONS:<ul><li>Diploma in IT or information management preferred. </li><li>Experience in working as a bookkeeper preferred and knowledge of accounting receivable is required. </li><li>Technological know how including zoom, outlook, MS office, IT troubleshooting required. </li><li>Minimum two (2) years in a customer service and/or administrative role in a Not-for-Profit environment preferred. </li><li>Excellent interpersonal, written communication and customer service skills. </li><li>Working both independently and cooperative as part of a team. </li><li>Strong organizational and multi-tasking abilities with high attention to detail </li><li>Easily adapting to changing priorities (flexibility is essential) </li><li>Open and friendly disposition&nbsp;</li></ul>Salary Range: $47 000.00 - 50,000 per annum&nbsp;Vaccination Policy:Being vaccinated for Covid 19 is an asset. Note: Job posting is open until filled Send your applications to:&nbsp;Hiring Committee,&nbsp;Across Boundaries: An Ethnoracial Mental Health Centre&nbsp;51 Clarkson Avenue, Toronto, Ontario, M6E 2T5 Fax: 416-787-0812&nbsp;Email: <a href="mailto:careers@acrossboundaries.ca" target="_blank">careers@acrossboundaries.ca</a>&nbsp;51 Clarkson Avenue, Toronto, Ontario Canada M6E 2T5&nbsp;Tel: (416) 787-3007Fax: (416) 787-4421E-Mail:&nbsp;<a href="mailto:info@acrossboundaries.ca" target="_blank">info@acrossboundaries.ca</a>&nbsp; &nbsp; &nbsp; Web Site<a href="http://www.acrossboundaries.ca/" target="_blank">: http://www.acrossboundaries.ca&nbsp;</a><a href="https://www.facebook.com/ABMentalHealth" target="_blank">https://www.facebook.com/ABMentalHealth</a><a href="https://www.google.ca/url?sa=i&amp;rct=j&amp;q=&amp;esrc=s&amp;frm=1&amp;source=images&amp;cd=&amp;cad=rja&amp;uact=8&amp;ved=0CAcQjRxqFQoTCJWXwdC8jskCFUtbGgodj8YCnA&amp;url=https%3A%2F%2Fblog.twitter.com%2F&amp;psig=AFQjCNFzpG4i63-ZXC-ox6Oxdhv2kh51pg&amp;ust=1447541003845034" target="_blank"> h</a><a href="https://twitter.com/ABMentalHealth" target="_blank">ttps://twitter.com/ABMentalHealth</a><a href="http://www.google.ca/url?sa=i&amp;rct=j&amp;q=&amp;esrc=s&amp;frm=1&amp;source=images&amp;cd=&amp;cad=rja&amp;uact=8&amp;ved=0CAcQjRxqFQoTCMecm528jskCFYsTGgodBd8D0w&amp;url=http://www.thebusinessofbeingsocial.co.uk/tag/instagram/&amp;psig=AFQjCNFRaTRTVnBYToCSKIXHQerCbejHUA&amp;ust=1447540876716651" target="_blank"> h</a><a href="https://instagram.com/abmentalhealth/" target="_blank">ttps://instagram.com/abmentalhealth/&nbsp;</a>We encourage applications from individuals who reflect the broad diversity of communities we work with, including those from racialized, Bi-Racial and LGBTQ communities. We thank all applicants for their interest, however, only those selected for an interview will be contacted.&nbsp;Across Boundaries is a recipient of the Silver Certification Mental Health at Work by Excellence Canada 2023 and is proudly Accredited with Commendation by Accreditation Canada 2019-2023.&nbsp;A Registered Charitable Organization&nbsp;Charitable # 14098 8262 RR0001&nbsp;

Across Boundaries

Administrative Support Worker

Society Profile:Seniors Services Society is a non-profit charity located in New Westminster, BC which provides support services for seniors in New Westminster to live independently, as well as housing information across BC and outreach services for seniors in the Lower Mainland.Purpose &amp; Strategic Alignment:Reporting to the Chief Executive Officer (CEO), the Administration Manager plays a strategic role in ensuring smooth organizational operations. This position supports staff and volunteers, leads key initiatives such as CRM implementation and policy development, and contributes to long-term planning aligned with SSSBC’s mission.Position Overview:This role oversees human resources, office operations, technology coordination, and executive support. It is ideal for a candidate who thrives in a dynamic environment and is passionate about improving systems and supporting community impact.Key Responsibilities:1. Human Resources Management (Full Cycle HR)<ul><li>Lead all HR functions including recruitment, onboarding, performance management, employee relations, and offboarding.</li><li>Maintain and update HR policies and procedures and ensure compliance with employment legislation.</li><li>Manage benefits administration, staff training, and professional development initiatives.</li><li>Support leadership with workforce planning and organizational structure development.</li></ul>2. Information Technology Coordination<ul><li>Act as the primary liaison with the managed IT service provider to ensure effective technology support, security, and system uptime.</li><li>Coordinate technology upgrades, asset management, and implementation of new systems or tools.</li><li>Support cybersecurity, data integrity, and IT-related policy compliance.</li></ul>3. CRM Development and Data Management<ul><li>Lead the evaluation and implementation of a new Customer Relationship Management (CRM) system in collaboration with internal stakeholders and vendors.</li><li>Define data architecture, workflows, and reporting needs to support organizational goals.</li><li>Maintain accurate data records, including stats tracking, and generate reports for decision-making and performance tracking.</li></ul>4. Process Mapping and Operational Efficiency<ul><li>Collaborate with and support the Director of Programs in reviewing and enhancing organizational processes.</li><li>Assist in developing and maintaining process maps and standard operating procedures (SOPs).</li><li>Contribute to cross-departmental alignment and continuous improvement initiatives to strengthen operational effectiveness.</li></ul>5. Policy and Compliance Oversight<ul><li>Review and update organizational policies and procedures regularly</li><li>Ensure compliance with regulatory, legal, and internal governance requirements.</li><li>Maintain policy documentation and version control.</li></ul>6. Administrative and Executive Support<ul><li>Provide executive-level administrative support to the Director, CEO, and Board of Directors.</li><li>Coordinate scheduling, correspondence, meetings, and preparation of briefing materials.</li><li>Support board governance processes, including minute-taking, document management, and meeting logistics.</li></ul>7. Organizational Operations and Office Management<ul><li>Oversee daily administrative operations and office management.</li><li>Manage office resources, vendor relationships, and contracts.</li><li>Support internal communication, team coordination, and organizational culture initiatives.</li></ul>This is a full-time position – 37.5 hours per week&nbsp;Job Details:<ul><li>Working Hours: Monday to Friday, 8:30am-4:30pm, some evenings and weekends as needed. </li><li>Compensation: $64,350 – $70,200 annually. Salary will depend on the applicant’s qualifications, experience, and skillset.</li><li>Probationary period:&nbsp;month-to- month contract up to a year with possibility of extension</li></ul>Benefits:<ul><li>Paid time off between Christmas and New Year.</li><li>Birthday leave.</li><li>Professional development and wellness support.</li><li>Opportunities to contribute to meaningful work supporting seniors in BC.</li></ul>How to Apply:Please submit your resume and cover letter to <a href="mailto:admin@sssbc.ca" target="_blank">admin@sssbc.ca</a>.Deadline: Open until filled.Note: Only shortlisted candidates will be contacted. No phone calls, please

Seniors Services Society of BC

Administration Manager

LocationOttawa, ONSummaryThe Liberal Party of Canada is seeking a Coordinator, Riding and Party Services for an opportunity to join a dedicated team of staff to support Mark Carney and our Liberal team’s work to build a stronger Canada.Reporting to the Riding and Party Services Director, this role will provide administrative support and compliance to local Liberal associations, nomination contestants, campaigns, and the party at large.We are looking for people who care about the work we do and who are a great fit for our culture and team. If you want to work in a dynamic and fast paced environment, build and win our next campaign, and play an active role in promoting Liberal values, then we want to hear from you!What we are looking for<ul><li>Adaptability</li><li>Attention to Detail and Accuracy</li><li>Communication</li><li>Cooperation</li><li>Cultural Sensitivity</li><li>Innovative</li><li>Organization</li><li>Professionalism</li><li>Teamwork</li><li>Time Managemen</li></ul>What you’ll be doing<ul><li>Assisting with the party’s electoral processes</li><li>Assisting with the party’s nomination process</li><li>Assisting with Registry Updates and Annual Confirmations</li><li>Assisting with financial returns</li><li>Writing correspondence to riding executives about filings, deadlines, and more</li><li>Maintaining various databases to support party services, organization, and engagement</li><li>Providing support to party stakeholders</li><li>Holding training sessions for party stakeholders</li><li>Reviewing and preparing various reports and documents</li><li>Other tasks as required</li></ul>You’ll need to have<ul><li>Computer literacy, including effective working skills of MS Word, Excel, PowerPoint, Adobe products and email required</li><li>Ability to prioritize and manage multiple files at once</li><li>Understanding of financial literacy</li><li>Deadline-focused</li><li>Good writing and verbal communication skills</li><li>Bilingualism is a strong asset</li><li>Knowledge on Salesforce, Liberalist, WordPress and EFR (Elections Canada’s Financial Return Software) is a strong asset</li><li>Knowledge of HTML and CSS is an asset</li></ul>What we can offer you<ul><li>Health and dental benefits</li><li>Life and critical illness insurance</li><li>Short term and long term disability plan</li><li>Defined contribution pension plan</li><li>Maternity/Parental leave top-ups</li><li>Flexible schedule arrangements</li><li>Employee and family assistance program</li><li>Prime downtown location close to transit and shopping</li><li>Free Gym membership and shower facilities</li><li>Bike lockers</li></ul>ApplyIf you need accommodation at any stage of the application process or want more information on our accommodation policies, contact the Human Resources department at&nbsp;<a href="mailto:hr-rh@liberal.ca" target="_blank">hr-rh@liberal.ca</a>.LPC is committed to the values of diversity, equity, and inclusion. We strongly encourage applications from women, Indigenous Peoples, racialized people, 2SLGBTQI+ people, people living with disabilities, and other equity-seeking groups.We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.------------------------------------------------------------------------------LieuOttawa (Ontario)RésuméLe Parti libéral du Canada est à la recherche d’un coordonnateur, services aux circonscriptions et au parti. Il s’agit d’une occasion de se joindre à une équipe d’employés dévoués pour appuyer Mark Carney et l’équipe libérale.Relevant du directeur des services aux circonscriptions et au parti, le titulaire de ce poste offre aux associations libérales, aux candidats à l’investiture, aux équipes de campagne et au parti dans son ensemble un soutien administratif et une assistance relative aux questions liées à la conformité.Nous sommes à la recherche de candidats qui ont à cœur le travail que nous faisons et qui trouvent leur place dans notre culture et dans notre équipe. Si vous souhaitez travailler dans un milieu dynamique et au rythme rapide, élaborer et gagner notre prochaine campagne, et jouer un rôle actif dans la promotion des valeurs libérales, nous voulons vous connaître!Qualités recherchées<ul><li>Capacité d’adaptation</li><li>Souci du détail et exactitude</li><li>Communication</li><li>Coopération</li><li>Sensibilité aux réalités culturelles</li><li>Esprit d’innovation</li><li>Organisation</li><li>Professionnalisme</li><li>Esprit d’équipe</li><li>Bonne gestion du temps</li></ul>Responsabilités<ul><li>Apporter de l’aide en ce qui concerne les processus électoraux du parti</li><li>Apporter de l’aide en ce qui concerne le processus d’investiture du parti</li><li>Apporter de l’aide pour les mises à jour des déclarations au registre et les confirmations annuelles</li><li>Apporter de l’aide pour les rapports financiers</li><li>Rédiger des lettres aux membres de l’équipe de direction des circonscriptions au sujet de la production de déclarations, des échéances et autres</li><li>Tenir à jour différentes bases de données en appui aux services, à l’organisation et aux activités de mobilisation du parti</li><li>Appuyer les intervenants du parti</li><li>Organiser des séances de formation à l’intention des intervenants du parti</li><li>Examiner et préparer différents rapports et documents</li><li>Exécuter d’autres tâches, au besoin</li></ul>Compétences requises<ul><li>Connaissances informatiques, dont une maîtrise efficace de MS Word, Excel et PowerPoint, des logiciels Adobe et des plateformes de courrier électronique</li><li>Capacité à prioriser et à gérer plusieurs dossiers en même temps</li><li>Littératie financière</li><li>Souci des échéances</li><li>Excellente capacité de communication à l’oral comme à l’écrit</li><li>Le bilinguisme constitue un atout important</li><li>La connaissance de Salesforce, de Libéraliste, de WordPress et du logiciel Rapport financier électronique (RFE) d’Élections Canada constitue un atout important.</li><li>La connaissance des langages HTML et CSS constitue un atout</li></ul>Ce que nous pouvons vous offrir<ul><li>Prestations dentaires et de soins de santé</li><li>Assurance vie et contre les maladies graves</li><li>Régime d’invalidité à court terme et à long terme</li><li>Régime de retraite à cotisations déterminées</li><li>Supplément de congé de maternité ou de congé parental</li><li>Horaire de travail flexible</li><li>Programme d’aide aux employés et à leur famille</li><li>Emplacement de choix au centre-ville, à proximité des commerces et des transports en commun</li><li>Adhésion gratuite à un gymnase, avec vestiaires et douches</li><li>Cases à vélos</li></ul>PostulezSi, pendant le processus de soumission de candidature, vous avez besoin d’un accommodement particulier ou souhaitez recevoir de l’information sur notre politique en matière d’accommodement, veuillez envoyer un courriel au service des ressources humaines à&nbsp;<a href="mailto:hr-rh@liberal.ca" target="_blank">hr-rh@liberal.ca</a>Le PLC défend l’équité, la diversité et l’inclusion. Nous encourageons fortement les candidatures des groupes visés par l’équité en emploi, notamment les femmes, les Autochtones, les personnes racisées, les personnes 2ELGBTQI+ et les personnes vivant avec un handicap.Nous remercions tous les candidats de leur intérêt envers ce poste, mais nous ne communiquerons qu’avec les personnes retenues pour un entretien.

36 Administrative / Clerical Support Full Time Jobs