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Job Title: Coordinator, Programs and PartnershipsLocation: Ottawa, Ontario (Hybrid Work Arrangement)Position Type: Full-Time, PermanentReports To: Manager, Programs and PartnershipsExisting Role: YesSupervisory: NoAbout the Rideau Hall Foundation The Rideau Hall Foundation (RHF) is an independent and non-partisan charitable organization established to amplify the impact of the office of the Governor General as a central institution of Canadian democracy, and to better serve Canadians through a range of initiatives linked to learning, leadership, giving and innovation. By working in partnership across all sectors, the RHF celebrates excellence while creating opportunities and connecting communities, all towards the shared purpose of a better Canada.&nbsp;For more information about the RHF, please visit: <a href="https://www.rhf-frh.ca/" target="_blank">https://www.rhf-frh.ca/</a>About the Role We are seeking a collaborative and organized professional to join our team as the Coordinator, Programs and Partnerships. In this key role, you will support the coordination of initiatives across multiple portfolios and thematic areas, with a focus on the Forum for Young Canadians program. Your contributions will strengthen the RHF’s programmatic work, enhance national impact, and foster a culture of teamwork and collaboration across the organization.Key Responsibilities&nbsp; • Coordinate, implement and track activities that are required for the smooth running of multipleinitiatives.&nbsp; • Support work planning and implementation while maintaining effective communication withstakeholders by sharing relevant information, materials and opportunities shared by RHF.&nbsp; • Support program delivery and/or grant making infrastructure including development of plansand communication materials in collaboration with relevant RHF departments.&nbsp; • Coordinate logistics for in-person and virtual events, including travel arrangements,communications, and post-event follow-up in collaboration with partners.&nbsp; • Organize RHF information booths at events and ensure materials are updated and availableacross both print and digital media.&nbsp; • Collaborate with RHF staff to ensure timely distribution of materials, meeting minutes, andreports to managers, team members, and relevant stakeholders.&nbsp; • Coordinate the development of community engagement tools to support stakeholder outreachand collaboration efforts.Qualifications &amp; Experience&nbsp; • A relevant diploma or a combination of relevant training, education and experience.&nbsp; • 2 years of experience with youth programs, civic engagement, or government-related initiatives.&nbsp; • Demonstrated experience in program administration, project and event management.&nbsp; • Related work experience in the non-profit or charitable sector an asset.&nbsp; • Experience with and/or knowledge of Indigenous cultures, languages and histories within Canada an asset.Core Competencies &amp; Skills&nbsp; • Excellent office administration and organization skills.&nbsp; • Excellent event management skills.&nbsp; • Very strong interpersonal skills with the ability to navigate multiple team priorities.&nbsp; • Display flexibility and resourcefulness when dealing with competing work priorities.&nbsp; • Strong competency with Microsoft applications including Word, Excel, Power Point and Outlook.&nbsp; • Strong written and verbal communication skills; ability to work effectively in both official languages an asset.Compensation &amp; Benefits&nbsp; • Competitive Salary: Hiring range of $56,500 - $61,000 depending on experience and qualifications. • Comprehensive Benefits: Day-one access to extended health and dental coverage to support you and your family’s well-being. • RSP Matching: Immediate enrollment in our employer-matched Retirement Saving Program. • Employee Assistance Program: 24/7 confidential support via TELUS Health for you and your family. • Generous Vacation: Start with 15 vacation days per year, accruing from day one. Earn an extra 5 days every 3 years, up to a maximum of 30 days annually.Application Process&nbsp; • Apply through the <a href="https://rhffrh.bamboohr.com/careers/42?source=aWQ9MTQ%3D" target="_blank">Rideau Hall Foundation's career portal</a> by August 24, 2025. Candidates must successfully pass all required security clearances.&nbsp;The Rideau Hall Foundation is an equal opportunity employer. We strongly encourage applications from all qualified candidates, including those who are Indigenous, Black, racialized, LGBTQ2S+, women, persons with disabilities, members of visible minorities and other equity-seeking groups. We seek to build a workforce that reflects the communities we serve.&nbsp;The Rideau Hall Foundation will provide accommodations upon request during the recruitment, selection and assessment process for candidates with a disability. We thank all candidates for their interest; however, only those selected for an interview will be contacted.---------------------------------------------------------------------------------Titre du poste: Coordonnateur.trice des programmes et des partenariatsLieu : Otawa, Ontario (possibilité de travail en mode hybride)Type de poste:&nbsp; Temps plein, permanentSupérieur.e immédiat.e: Gestionnaire des programmes et des partenariatsNouveau poste: OuiSupervision: NonÀ propos de la Fondation Rideau Hall La Fondation Rideau Hall (FRH) est un organisme caritatif indépendant et apolitique qui a pour but d’optimiser l’influence du Bureau du gouverneur général à titre d’institution clé de la démocratie canadienne et de mieux servir les Canadiens et Canadiennes par l’intermédiaire d’initiatives axées sur l’apprentissage, le leadership, le don et l’innovation. En nouant des partenariats dans tous les secteurs, la FRH célèbre l’excellence, crée des opportunités et relie les communautés, le tout dans le but commun de bâtir un Canada meilleur.Pour en savoir davantage sur la FRH, veuillez visiter : <a href="https://rhf-frh.ca/fr/" target="_blank">https://rhf-frh.ca/fr/</a>.Rôle&nbsp;Nous recherchons une personne organisée, dotée d’un bon esprit de collaboration et professionnelle pour se joindre à notre équipe en tant que coordonnateur.trice des programmes et des partenariats. Dans ce rôle essentiel, vous soutiendrez la coordination des initiatives pour une variété de portefeuilles et de thèmes, avec une attention particulière au programme du Forum pour jeunes Canadiens. Votre contribution devra renforcer les programmes de la FRH, augmenter leur portée à l’échelle nationale et favoriser une culture de travail d’équipe et de collaboration dans l’ensemble de l’organisation.Principales responsabilités&nbsp; • Coordonner, mettre en Åuvre et assurer le suivi des activités nécessaires au bon déroulement de plusieurs initiatives.&nbsp; • Contribuer à la planification du travail et à sa réalisation en entretenant une communication efficace avec les parties par l’envoi d’information, de documentation et d’offres pertinentes.&nbsp; • Soutenir la mise en Åuvre des programmes et l’infrastructure d’octroi de subventions, y compris l’élaboration de plans et de la documentation en collaboration avec les équipes concernées de la FRH. • Coordonner la logistique des événements en personne et en ligne, y compris les modalités de transport, les communications et le suivi après événement, en collaboration avec les partenaires. • Préparer les kiosques d’information de la FRH pour les événements et s’assurer que la documentation est mise à jour et accessible en versions papier et numérique. • Collaborer avec le personnel de la FRH pour s’assurer de la transmission en temps opportun de la documentation, des comptes-rendus de réunion et des rapports aux gestionnaires, aux membres de l’équipe et aux parties prenantes concernées. • Coordonner la conception d’outils d’engagement communautaire pour promouvoir l’implication des parties prenantes et des partenaires.Qualifications et expérience&nbsp; • Diplôme pertinent ou une combinaison de formations, d’études et d’expérience pertinentes.&nbsp; • Au moins deux ans d’expérience au service de programmes destinés à la jeunesse, d’initiatives gouvernementales ou en engagement citoyen.&nbsp; • Expérience confirmée en administration des programmes et en gestion de projets et d’événements.&nbsp; • Expérience de travail associée au secteur sans but lucratif ou caritatif (un atout).&nbsp; • Expérience ou connaissances associées aux cultures, aux langues et aux histoires autochtones au Canada (un atout).Aptitudes et compétences essentielles&nbsp; • Maîtrise de l’administration de bureau et grandes compétences organisationnelles.&nbsp; • Maîtrise des compétences en gestion des événements.&nbsp; • Excellent entregent accompagné de l’aptitude à jongler avec plusieurs priorités d’équipe.&nbsp; • Souplesse et débrouillardise dans la gestion des priorités de travail concurrentes.&nbsp; • Maîtrise de la suite Microsoft, dont Word, Excel, PowerPoint et Outlook.&nbsp; • Maîtrise des compétences écrites et orales; capacité à travailler efficacement dans les deux langues officielles (un atout).Rémunération et avantages sociaux&nbsp; • Salaire concurrentiel: Fourchette de 56 500 $ à 61 000 $ selon l’expérience et les compétences. • Large gamme d’avantages sociaux: Accès dès le premier jour à une couverture étendue d’assurance-maladie et d’assurance dentaire pour soi et sa famille. • Régime d’épargne-retraite à cotisations partagées: Inscription immédiate à notre régime d’épargne-retraite avec cotisations correspondantes de l’employeur. • Programme d’aide aux employés: Soutien confidentiel en tout temps via TELUS Santé, pour soi et sa famille. • Congé annuel généreux: Offre de 15 jours de congés annuels accumulés dès l’entrée en poste, puis 5 jours supplémentaires tous les 3 ans jusqu’à un maximum de 30 jours par an.Pour postuler&nbsp; • Postulez via <a href="https://rhffrh.bamboohr.com/careers/42?source=aWQ9MTQ%3D" target="_blank">le portail des emplois de la Fondation Rideau Hall </a>avant le 24 août 2025. Les candidat.e.s doivent obtenir toutes les autorisations de sécurité requises.&nbsp;La Fondation Rideau Hall est un employeur qui souscrit au principe d’égalité des chances. Nous encourageons fortement toute personne qualifiée à postuler, y compris les personnes autochtones, noires et racialisées, les membres de la communauté LGBTQ2S+, les femmes, les personnes en situation de handicap, les personnes faisant partie d’une minorité visible et les membres d’autres groupes en quête d’équité. Nous cherchons à bâtir une équipe qui reflète les communautés que nous servons.&nbsp;Des mesures d’adaptation seront offertes aux personnes en situation de handicap qui en font la demande, à toutes les étapes du processus de recrutement, de sélection ou d’évaluation.&nbsp;Nous vous remercions de votre intérêt; toutefois, seules les personnes retenues pour une entrevue seront contactées.

Rideau Hall Foundation

Coordinator, Programs and Partnerships | Coordonnateur.trice des programmes et des partenariats

Program Assistant&nbsp; Extend-A-Family Waterloo Region (EAFWR)Do you have a passion for people, relationships, inclusion and belonging? Do you want to work towards a community that welcomes and accepts everyone?&nbsp;So do we!Extend-A-Family Waterloo Region (EAFWR) was founded on the values of working with people with disabilities to grow their social relationships and be seen and valued as full contributing citizens in our community.&nbsp;By offering supports and services tailored to your dreams&nbsp;and goals,&nbsp;Extend-A-Family Waterloo Region puts you first.If this sounds exciting to you, come join our dynamic team to help bring these values to life in our community.Role:We are looking for two (2) Program Assistants to support our teams. This position is new within the organization and as such, will be a great growth and development opportunity within both teams!<ol><li>As a key member of the Children’s team, the Program Assistant for this team will ensure the smooth processing of the team’s Independent Service Provision (ISP) invoices and purchase requests on behalf of families and individuals supported. They will work primarily with the Children’s Team to ensure prompt reimbursement for eligible expenses and help develop the role as time goes on to support other administrative tasks within the team.&nbsp; This position is a great opportunity for someone who has a love of problem-solving, appreciates the sight of a stack of papers getting smaller, and seeks ways to empower others. </li><li>The Program Assistant&nbsp;within the Residential Services team will ensure smooth communication and administrative processes to support FamilyHome and Supported Independent Living programs. Communicating directly with team members, direct support staff, and occasionally people supported, the Program Assistant - Residential Services will help navigate the systems and requirements that maintain safe living arrangements for people with developmental disabilities. The Program Assistant role will be a great fit for someone who is dedicated, dependable, detail-oriented, and guided by compassion, care and responsibility.</li></ol>Qualifications:&nbsp;<ul><li>Related post-secondary certification and/or 1-2 years’ experience related to administration, data entry, and customer service</li><li>Finance and bookkeeping experience is an asset</li><li>Specific experience with Developmental Services Sector funding types is preferred (Specialized Services At Home (SSAH), Respite, Enhanced Respite/Medically Fragile, Technologically Dependent (MFTD))</li><li>Strong working knowledge of computer applications (i.e. Microsoft Office, Adobe and/ PDF building software, Excel, email and database services, video calling, etc.) For example: </li><li>Receive, track, file and convert incoming documents into a standardized file format</li><li>Identify missing information in required documents and follow up with appropriate parties as needed</li><li>Excellent organizational and time management skills (i.e. navigating deadlines and being able to multi-task based on time sensitivity and needs of the Child Team)</li><li>Exceptional attention to detail for following processes, file tracking, purchase management, expense reconciliation, etc. </li><li>Self-starter and willing to take initiative and responsibility for ensuring team members are supported with administrative tasks in a timely manner, meeting deadlines and Quality Assurance Measures requirements</li><li>Proven ability to show strong oral and written communication skills</li><li>Demonstrated experience handling confidential/sensitive information </li><li>Ability to meet deadlines while maintaining exceptional attention to detail for following processes, file tracking, purchase management, expense reconciliation, etc.&nbsp;</li></ul>Core Competencies:Display&nbsp;Evolving&nbsp;level competency which is defined as&nbsp;“intentional growth of oneself and valuing other’s perspectives. They exhibit the competency consistently in more than one context and promote positive opportunities for change beyond themselves.”&nbsp;Competencies required in this role:<ul><li>Building relationships</li><li>Creative Problem Solving</li><li>Championing Change and Innovation</li><li>Resilience</li><li>Valuing Equity, Diversity, Inclusion, and Belonging</li></ul>The requirements listed are guidelines. Candidates do not have to satisfy every requirement or meet every qualification to be considered.&nbsp;&nbsp;Applicants with lived experiences with mental health, disability, or who identify as BIPOC, 2SLGBTQ+ are encouraged to apply, and to seek accommodations as required to support their candidacy.Hours and Pay:<ul><li>37.5 hours per week</li><li>Hybrid roles – Requires minimum of 2 days in office (91 Moore Ave, Kitchener) per week</li><li>Band 5, starting rate: Between $24.14 - $25.60 per hour based on skills and experience</li><li>Enrollment in EAFWR base benefit package after 3 months of regular employment</li></ul>Responsibilities and Functions:Child Team:<ol><li>Reporting to&nbsp;the Program Manager the Program Assistant for the Child Team will:&nbsp;</li></ol>Provide administrative support on behalf of families and individuals served:<ul><li>Receive reimbursement information from families and individuals served</li><li>Verify required information, and format submissions for processing by finance team</li><li>Identify missing information on submissions and referring to specific team members for detailed follow-up</li><li>Remain up to date on changing guidelines and funder expectations</li><li>Maintain strict confidentiality for service users</li></ul>Provide purchasing support for the Child Team:<ul><li>Promptly process requests for purchases as requested by team staff</li><li>Credit Card expense reconciliation</li></ul>Provide Support to EAFWR&nbsp;administration:<ul><li>Maintain&nbsp;awareness of and adherence to relevant&nbsp;guidelines,&nbsp;policies and procedures</li><li>Promote the&nbsp;growth of an organizational culture that is both inclusive and anti-oppressive</li><li>Participate&nbsp;in training and staff development as requested/required</li><li>Provide documents or reports as requested by the team</li><li>Assist with administrative tasks as determined by the Child team</li><li>Act as short-term backup coverage as needed&nbsp;</li></ul>Residential Services Team: Reporting to the Residential Services Program Manager, the Program Assistant for the Residential Services team will:Provide Administrative Support to Residential Services team:<ul><li>Plan, track, and execute program-wide mailouts including newsletters, notices, and other communications.</li><li>File and upload documents to the organization’s software/database system, or place in physical file, in an accurate and timely manner</li><li>Assist with data entry, records management, and maintenance of documentation in accordance with confidentiality standards and Quality Assurance Measures </li><li>Tracking of various program requirements on a monthly and yearly basis, providing reminders to staff for completion</li><li>Coordinate with the finance department on various finance-related tasks such as invoice processing, expense tracking, updated banking information and credit card reconciliation support</li><li>Assist in the organization and coordination of meetings, training sessions, and community events</li><li>Prepare reports, presentations, and program materials, as requested.</li><li>Assist with purchases and tracking related to Passport funding, ensuring compliance with all government guidelines and reporting requirements</li></ul>Communication with External Stakeholders and Supports:<ul><li>Monitor and help resolve timecard discrepancies or payroll-related issues pertaining to Residential Services staff (Direct Support People, Respite Providers, FamilyHome Providers, etc)</li><li>Converse with external professionals including medical and legal professionals.</li><li>Coordinate communication and documentation with external agencies, including the Ontario Public Guardian and Trustee (OPGT) office.</li><li>Create and maintain positive relationships with external agencies and partners.</li></ul>EAFWR Policies and Procedures:<ul><li>Maintain awareness of and adherence to relevant guidelines, policies and procedures</li><li>Promote the growth of an organizational culture that is both inclusive and anti-oppressive</li><li>Participate in training and staff development as requested/required</li><li>Provide documents relevant to the position as requested by EAFWR</li><li>Perform other general administrative tasks, as assigned</li></ul>To apply for this position, please follow the application process on ADP Workforce Now. A resume is required, as well as a cover letter outlining your interest in this position.&nbsp;Please note that applications for the Residential Services position will not be reviewed until September 2025.&nbsp;Extend-A-Family is an equal opportunities employer. We are committed to ensuring that people with disabilities have the same opportunity of access to employment.

Extend-A-Family Waterloo Region

Program Assistant

About Ending Violence Association of BCThe Ending Violence Association of BC (EVA BC) is a dynamic, solutions-based provincial non-profit association that trains and supports close to 300 anti-violence programs and cross-sector initiatives across BC that respond to gender-based violence (GBV) including sexual and intimate partner violence.The programs we support include BC’s Community-Based Victim Services (CBVS), Stopping the Violence Counselling (STVC), STV Outreach (STV ORS) and Multicultural Outreach (STV MORS), and Sexual Assault Services (SAS) as well as a number of community coordination and prevention initiatives.We wish to respectfully acknowledge that our office is located on the unceded, ancestral, and traditional territories of the xʷməθkʷəy̓əm (Musqueam),&nbsp;Sḵwx̱wú7mesh (Squamish), and səl̓ilw̓ətaɬ (Tsleil-Waututh) Nations.Position OverviewReporting to the Director of the Community Coordination for Survivor Safety (CCSS) Program, the Manager of Policy &amp; Projects is responsible for managing projects and policy-related initiatives. This position requires the ability to create and sustain relationships with internal and external stakeholders, including EVA BC’s membership, community and system partners, and government.&nbsp; The Manager or Policy &amp; Projects is part of the CCSS team and communicates and liaises with staff and contractors as needed.About YouThe ideal candidate must have a strong interest in working collaboratively to end gender-based violence. You will have the ability to work from a survivor-centred, trauma-informed, intersectional, gender-inclusive, anti-oppressive perspective, informed by the ongoing impacts of colonization and a commitment to reconciliation. You enjoy working in a fast-paced office environment with many competing priorities.Overview of Key ResponsibilitiesPlanning &amp; Aligning<ul><li>Manage and/or participate in the planning, facilitation and management of various initiatives including training and projects CCSS is involved in</li><li>Work with the Director of CCSS, and others as needed, to develop positions on legislation, policy and program issues on an as needed basis</li><li>Oversee the implementation of EVA BC’s Advocacy Strategy</li><li>Develop and contribute to the development of written resources such as program guides and training materials</li><li>Stay informed on issues, research, policy, and legislation in the field of gender-based violence Work with the Director of CCSS to write funding proposals</li></ul>Communication<ul><li>Contribute articles to EVA BC’s ReachOut newsletter</li><li>Develop funding deliverables, including reports</li><li>Represent EVA BC on various external committees for issues concerning anti-violence workers, community coordination, and gender-based violence</li></ul>Training<ul><li>Contribute to training projects as needed, including developing in-person and online training curricula and materials; facilitating training; and evaluating training for continuous improvement</li><li>Contribute to the development and delivery of training on community coordination, ICAT and TPR</li></ul>Collaboration<ul><li>Be an active contributing member to the overall work of EVA BC, taking a teamwork approach, whatever tasks may be required</li><li>Maintain relationships with EVA BC’s members, community and system partners, and other key stakeholders such as government</li><li>May support staff, students, and contractors as needed</li></ul>Other<ul><li>Stay updated on anti-violence and feminist issues, using a gender-based lens with relevant policies, and inclusion principles to effectively communicate EVA BC’s goals and initiatives</li><li>Stay informed on issues, policy, legislation and best practices that may affect or impact the areas/projects being managed</li><li>Support other tasks and work as needed</li></ul>Knowledge, Skills, and Abilities<ul><li>Minimum five years of experience working in the area of gender-based violence with a focus on intimate partner violence and sexual violence</li><li>Bachelor’s level by way of degree or combination of experience and training</li><li>Demonstrated ability to lead projects and initiatives, ensuring project deliverables and timelines are achieved, in accordance with the project plan and budget</li><li>Demonstrated excellence in written communication including experience developing briefing notes, bulletins, and other resources as needed,</li><li>Demonstrated experience working collaboratively with key stakeholders, organizations, and cross-sector partners to develop and deliver resources that meet the needs of diverse communities and sectors</li><li>Demonstrated understanding of gender-based violence, trauma, and the impacts of trauma</li><li>Demonstrated understanding of the perspectives and needs of diverse communities, including Indigenous communities, immigrant and refugee communities, people with disabilities, LGBT2SQ+ communities, sex workers, and isolated and rural communities</li><li>Knowledge of relevant legislation, public policy, and best practices that relate to gender-based violence in BC and other jurisdictions</li><li>Experience working directly with survivors of gender-based violence, communities impacted by GBV, and and/or community-based anti-violence workers an asset</li><li>Knowledge of BC’s Community-Based Victim Services, Stopping the Violence Counselling and Outreach,</li><li>Multicultural Outreach, and Sexual Assault Services programs an asset</li><li>Knowledge of Interagency Case Assessment Teams (ICATs) and Third Party Reporting (TPR) an asset</li><li>Ability to work from a survivor-centred, trauma-informed, intersectional, gender-inclusive, anti-oppressive perspective, informed by the ongoing impacts of colonization and a commitment to reconciliation</li></ul>Additional InformationWe strongly encourage applications from and prioritize hiring people with diverse backgrounds and experiences, including Indigenous people, racialized people, people with disabilities, and 2SLGBTQQIA+ folks. Should you need any accommodations during the recruitment process, please let us know.<ul><li>The salary range for this position is $60,769.80 to $73,200.40.</li><li>This position normally works in a regular office environment, Monday to Friday, between the hours of 9:00 am to 4:30 pm.</li><li>This position will occasionally require working off site, extended travel and hours, and/or evenings or weekends</li></ul>Please visit our website’s “<a href="https://endingviolence.org/job-postings/why-work-with-us/" target="_blank">Why work with us?</a>” page to learn about employee benefits.

Ending Violence Association of BC

Manager, Policy & Projects

About CKUA&nbsp; CKUA is recognized as Canada’s first public broadcaster, and it continues to inspire and guide a world-wide community of loyal arts and culture enthusiasts along a journey of musical discovery every day. CKUA offers more than 45 expertly curated multi-genre musical programs, plus other enriching arts and cultural content on-air and online. CKUA serves 380 communities across Alberta with FM Radio and reaches listeners around the world with live-streaming and digital content through CKUA.com, the CKUA App, and social platforms. We are an inclusive, creative, hardworking group on a musical mission to enrich lives and support the arts.&nbsp;Fund Development Assistant&nbsp;Location: Edmonton, AB | in-person | Full Time | Union Position&nbsp;About the Role&nbsp;The Fund Development Assistant is a detail-focused and highly organized member of CKUA’s Fund Development team. Reporting to the Director of Development, this role provides essential administrative and database support to ensure the team operates smoothly and effectively. From processing donations and keeping constituent records accurate, to managing correspondence and preparing donor communications, the Fund Development Assistant keeps the systems running behind the scenes that make great donor care possible.&nbsp;Accuracy, organization, and a commitment to excellence are central to this role. The position is full-time, 40 hours per week, based in CKUA’s downtown Edmonton office (located in the historic Alberta Hotel). Occasional evening or weekend work may be required to support special initiatives.&nbsp;&nbsp;How You’ll Make an Impact&nbsp;You will keep CKUA’s Fund Development operations accurate, efficient, and responsive. Each day will bring a mix of administrative, database, and communications work. &nbsp;You will manage the donor inbox and answer phone and email inquiries from donors and the public, ensuring requests are handled promptly, whether that’s updating payment information, reissuing tax receipts, troubleshooting gift centre issues, or connecting donors with the right person on the team. You will also prepare and mail communications such as thank-you letters, impact reports, and annual consolidated tax receipts, ensuring they are accurate and sent on time.&nbsp;Your organizational and detail-oriented skills will shine in using our database, Raiser’s Edge, where you will set up or cancel donations, batch and process new gifts, and ensure all donor and donation records are clean, consistent, and complete. You will formulate queries and reports to support analysis, tracking, and decision-making. You will update records to reflect newsletter subscriptions or unsubscribes, maintain accurate contact details, and ensure all information is captured for quality data analysis and reporting.&nbsp;Beyond daily transactions, you will support fundraising appeals, campaigns, and other initiatives with accurate data and seamless coordination. You will provide administrative support to the Chief Development Officer and Director of Development, from managing schedules and preparing materials to assisting in the design and implementation of fund development strategies. In every task, your attention to detail will help CKUA maintain the trust of its donors and the integrity of its data, which are both essential to delivering meaningful results for the arts and culture community.&nbsp;What You Bring&nbsp;Our ideal candidate is highly organized, detail-oriented, and thrives on keeping systems, data, and processes in order. You have at least three years of administrative experience, with recent experience supporting senior leaders considered an asset. You are confident learning and working with new technology, and experience with Raiser’s Edge or another donor or CRM database is a strong asset.&nbsp;You bring advanced skills in Microsoft Office Suite, particularly Excel, and you can prepare communications that are clear, accurate, and professional. You excel at managing multiple priorities, meeting deadlines, and handling confidential information with discretion. You enjoy working independently while collaborating with others as needed, and you approach every task, whether data entry, donor correspondence, or campaign support, with the same level of care and accuracy.&nbsp;You are someone who builds positive, respectful relationships and approaches your work in a way that reflects CKUA’s values of Community, Diversity, Inclusion, Creativity, Curiosity, and Authenticity.&nbsp;&nbsp;Above all, you take pride in doing your work well, knowing that your contribution keeps the Fund Development team running smoothly and helps CKUA serve its mission of connecting Albertans through music, arts, and culture.&nbsp;Your background may include experience in administrative support, data entry and database management, customer or donor service, fundraising administration, member services, or nonprofit operations. We also welcome candidates whose lived or professional experience has equipped them with strong organizational skills, and attention to detail, with or without formal education in these areas.&nbsp;Additional Details&nbsp;This is a Full Time, unionized position based in CKUA’s downtown Edmonton office, with terms and conditions governed by the Collective Agreement between CKUA and IBEW Local 2228, with the pay range for this position starting at $22.25 per hour.&nbsp;How to Apply:&nbsp;If you’re ready to support CKUA’s mission, please apply online through ADP by clicking “Apply” below. &nbsp;This position will be posted until a suitable candidate is found. &nbsp;CKUA welcomes applications from all qualified individuals. We are particularly interested in and encourage applications from equity-seeking communities, including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.&nbsp;CKUA is a donor-supported arts organization that inspires and connects through the power of music, arts, culture and story. With a focus on musical discovery, we showcase the best creative work from Alberta and beyond and deliver it on-air, online and in-person.&nbsp;In the spirit of our journey to promote reconciliation, we honour the truth of the shared history and acknowledge that we operate on Treaty 6 and Treaty 7 territories.&nbsp;Treaty 6 territory is the traditional gathering place for diverse Indigenous peoples including the Cree, Blackfoot, Métis, Nakoda, Sioux, Iroquois, Dene, Ojibway, Saulteaux/Anishinaabe and many others whose histories, languages and cultures continue to influence our vibrant community of Amiskwaciwaskahigan, also known as Edmonton. Treaty 7 is the traditional lands of the Blackfoot Confederacy which includes the Siksika, Kainai and Pikani, the Tsuut’ina and the Stoney Nakoda nations including the Chiniki, Bearspaw and Wesley nations. We also recognize the Métis people and the Inuit who make their home in Mohkins’tsis, also known as Calgary.&nbsp;

CKUA Radio Founfation

Fund Development Assistant

Employment Opportunity 
Board Administrator 

The Trout Lake Community Centre Association (TLCCA) is looking for a full-time Board Administrator to 
join our incredible team. 

TLCCA has supported Trout Lake Community Centre (TLCC) since 1956. Led by an elected volunteer 
Board, we work with Park Board staff to ensure the Centre reflects and benefits the community. 

Our vision is to make Trout Lake a connected, vibrant, and sustainable community. Our mission is to 
provide accessible and inclusive social, cultural, recreational, and educational opportunities that enhance 
well-being. 

Position 

We are looking for an organized Board Administrator to provide comprehensive administrative support to 
the Board of Directors and various committees and working groups. This role involves ensuring the 
smooth operation of the Association’s Admin office and facilitating communication between the Board, 
Executives, Park Board staff and various internal and external stakeholders. 

Responsibilities 

â Manage Association correspondence and maintain official records, including meeting minutes, 
policies, procedures, partnership agreements and related documentation. This includes ensuring 
compliance with the BC Societies Act and annual filings. 

â Coordinate and schedule Board and committee meetings, including logistics such as room booking, 
room setup, refreshments, invites, agenda preparation, and distribution of materials. 

â Oversee Preschool funding agreements, support the Preschool registration process, and 
communicate any important information to parents as directed. 

â Organize special and social events such as Summer and Winter Socials, Annual General Meetings, 
Meet the Association events, and the Mother’s Day Pow Wow Elder Room on behalf of the 
Association, act as the point of contact for event coordination, assess needs, make 
recommendations, and manage budgets and expenses. 

â Reconcile credit card spending, review invoices, secure approvals, prepare expense reports, and 
liaise with the Treasurer, Accountant and CRS with budget preparations (as needed). 

â Coordinate Youth-In-Action and Summer Day Camp grant agreements and funding applications and 
identify new grant opportunities for Board review. 

â Manage staff benefits, coordinate instructor contracts, and oversee volunteer recruitment and 
background checks. 

â Maintain Google Admin console and Google drives including the management of user groups, access 
rights and data backups. 

â Prepare quality briefs, summaries, reports, and presentations by researching, compiling, and 
analyzing information from various sources. 

Trout Lake Community Centre Association — Association Administrator Position Posting — August 2025 Page 1 of 3 


â Working in collaboration with TLCCA Board, Committees, and Park Board Staff on new initiatives or 
projects as needed 

â Performing such other duties, functions, and responsibilities as assigned. 

Qualifications 

â Minimum 3 years of administrative experience required 

â Strong communication, organizational, and time management skills 

â Proficiency with Microsoft Word, Excel, PowerPoint and Outlook 

â Minute-taking experience a strong asset 

â Collaborative and able to work respectfully and productively with Board Directors, Board volunteers, 
Trout Lake Community Centre Staff, and community members 

â Creative problem-solver; will seek input from others to generate solutions 

â Ability to work independently, exercising good judgment with strong attention to detail 


Reporting Structure 

â The Board Administrator is employed by the volunteer non-profit society and reports directly to the 
President and Executive, who hold the ultimate authority over their role and employment. 

â A designated Park Board staff member may provide day-to-day overnight and operational support as 
needed. This support does not extend to decision-making on the Administrator’s terms of employment 
and responsibilities, which remain solely with the society’s Executive. 

Position Commitments 

â Full-time, 35 hours per week at the Trout Lake Community Centre 

â Mandatory twice monthly evening shift (6:00–9:30 p.m.) for Board, Executive, &amp; Finance meetings 
(except August &amp; December) 

Compensation: 

â Salary range is $32 to $38 per hour 

â 3 weeks vacation 

â Paid time off from December 24 to January 2 

â Extended health &amp; dental benefits 

Application Process 

â Deadline for application: 5 pm on Wednesday, August 27, 2025 
â We thank all applicants for the time and consideration they have taken in the submission of their 

resumes. However, due to time constraints, only those who are invited for an interview will be 
contacted. 

â Send your resume and cover letter, together as one PDF, by email, to <a href="mailto:admin@troutlakecc.com" target="_blank">admin@troutlakecc.com</a>. 

Trout Lake Community Centre Association — Board Administrator Position Posting — August 2025 Page 2 of 3 

<a href="mailto:admin@troutlakecc.com" target="_blank">mailto:admin@troutlakecc.com</a>

Diversity and Inclusion 
The TLCCA is committed to providing a work environment in which all individuals are treated with respect 
and dignity. To support employment equity and diversity in the workplace, we welcome applications from 
all. This includes women, visible minorities, Indigenous Peoples, persons living with disabilities, persons 
of diverse age, sexual orientation, gender identity or expression (LGBTQ2S+), and others. 

Trout Lake Community Centre Association — Board Administrator Position Posting — August 2025 Page 3 of 3 

<a href="mailto:admin@troutlakecc.com" target="_blank">mailto:admin@troutlakecc.com</a>

<ul>	<li>Position </li>
	<li>We are looking for an organized Board Administrator to provide comprehensive administrative support to the Board of Directors and various committees and working groups. This role involves ensuring the smooth operation of the Association’s Admin office and facilitating communication between the Board, Executives, Park Board staff and various internal and external stakeholders. </li>
	<li>Diversity and Inclusion </li>
</ul>

Trout Lake Community Centre Association

Board Administrator

Sitka Foundation Grants and Operations Coordinator Job Description 

 
Outline of Organization 
The Sitka Foundation (“Sitka” or “the Foundation”) is a family foundation with a mission to 
catalyze the protection of the environment and promotion of biodiversity. Sitka achieves this goal 
through activation of its capital in philanthropy and investments. Working under CRA’s charitable 
guidelines, the Foundation grants funds to partners in service of its mission. Sitka is supported 
by the family office located in the downtown core of Vancouver, BC. 
 
Outline of Position 
We are seeking a Grants and Operations Coordinator to work with the Foundation’s 
philanthropy team to research, facilitate and support grantmaking. This is a new, full-time 
position posted at a time when the Foundation is growing in size and complexity. Reporting to 
the Executive Director, this position will be responsible for the smooth administration of 
grantmaking operations as well as coordinating events and communications for Sitka. 
 
Responsibilities include: 
As Grants and Operations Coordinator you will join a dynamic team dedicated to supporting the 
movement of philanthropic capital in efficient and effective ways that fulfill the goals of the 
Foundation. Specifically, you will be responsible for: 
 

Granting and Operations Administration (70%) 
â Work with the philanthropy team to implement all of the granting programs of the 

Foundation with an emphasis on the strategic streams (currently three). 
â Manage systems to track the entire lifecycle of the grantmaking process, as well as 

preliminary research, eligibility, application support, and data management, and 
reporting, tracking and evaluation. 

â Provide administrative support for quarterly granting cycles through robust management 
of pre- and post- award administration as well as the preparation of Board meeting 
materials and logistics. 

â Support the Director of Operations to execute the Foundation’s annual workplan and 
internal checks and audits as well as historic data projects and administrative tasks. 

â Review grantmaking documents (letter, contracts, templates) alongside the philanthropy 
team to ensure systems are compliant with policies, procedures, and match budget and 
funding allocations as well as other operational workflows (all digital). 

â Contribute to the development, optimization and implementation of initiatives that 
streamline workflows, templates, etc., to enhance the Foundation’s tools to make more 
efficient and effective philanthropic work which is the heart of the organization. 

â Ensure compliance with CRA’s charitable rules and regulations. 
 

Communications and Learning (30%) 


 
â Support the philanthropy team with Board, internal and external communications, 

meetings, and special projects. 
â Manage the general communications for the Foundation, such as newsletters, impact 

reports, the website, event invitations and social media. 
â Support Sitka’s learning, monitoring and evaluation of its philanthropic program. 
â Help to share the Foundation’s programmatic updates with grant- and community 

partners through storytelling and communications. 
â Lead the planning of events to celebrate learning opportunities and amplify impact. 
â Represent the Foundation at conferences, events, and other gatherings. 
â Other tasks assigned by the family office and Foundation team, as needed. 

 
Position Requirements 

â Currently legally eligible to work in Canada. 
â Four years in the philanthropic, charitable or not-for-profit sector 
â Post-secondary degree 
â Exceptional writing, organizational, administrative, and interpersonal skills 
â Experience with social media management and communications 
â Website management experience preferred though not required 
â Facilitation or convening experience 
â Passion and intellectual curiosity for climate change and biodiversity solutions 
â Flexible, collaborative, willing to adapt to changing priorities 
â Open to working in a dynamic and small team environment 
â Proficiency in Google Suite, Microsoft Office, other digital tools 
â Experience with Grants and/or Customer Relationship Management Software (we use 

Fluxx and 4Degrees) is beneficial but not required 
 
Compensation and Benefits. The position is based in a family office in downtown Vancouver. 
Some travel may occasionally be required. Compensation (in the range of $62,500-$85,000) is 
commensurate with experience and includes a health benefits package and paid vacation. 
 
The Sitka Foundation recognizes that structural barriers shape experiences and opportunities 
and will take this into consideration when screening and selecting candidates for this position. 
For applicants with disabilities, accommodations during the hiring process are available on 
request. The Foundation strongly encourages applications from underrepresented groups. 
All requests and inquiries and applications will be held in strict confidence. 
 
Next steps: please submit a cover letter and resume combined into one document. Send your 
application to <a href="mailto:careers@sitkafoundation.org" target="_blank">careers@sitkafoundation.org</a> with the subject line “Grants and Operations 
Coordinator” Applications will be accepted until September 15th, 2025. References will be 
considered later in the interview process: please do not include them at this time. We sincerely 
thank you for your interest in this opportunity and will only contact those under consideration for 
the role. 

<a href="mailto:careers@sitkafoundation.org" target="_blank">mailto:careers@sitkafoundation.org</a>

The Sitka Foundation

Grants and Operations Coordinator

1.&nbsp;&nbsp; IDENTIFICATION DU POSTETitre du poste :&nbsp;COORDONNATEUR·TRICE NATIONAL·E DES PROGRAMMESPoste du supérieur immédiat :Directrice nationale des programmesDate de rédaction :&nbsp;08-2025La Société canadienne de l’hémophilie a pour mission de défendre les intérêts de tous les Canadiens aux prises avec un trouble héréditaire de la coagulation afin d’améliorer leur état de santé et leur qualité de vie, jusqu’à ce que des remèdes définitifs et universels soient mis au point.2.&nbsp;&nbsp; RÉSUMÉ DU POSTELa Société canadienne de l'hémophilie (SCH) recherche un&nbsp;coordonnateur·trice national·e&nbsp;des programmes hautement organisé·e et proactif·ve pour soutenir l'élaboration, la mise en œuvre et l'évaluation des programmes de la SCH. Le·la candidat·e idéal·e sera une personne soucieuse du détail et collaborative, qui s'épanouit dans des environnements dynamiques et qui est emballée par la création d'un impact significatif grâce à la mise en œuvre de programmes.3.&nbsp;&nbsp; RESPONSABILITÉS DU POSTESous l’autorité de la directrice nationale des programmes, le·la coordonnateur·trice national·e des programmes de la Société canadienne de l’hémophilie (SCH) est responsable des tâches suivantes :COORDINATION DES PROGRAMMES<ul><li>Soutien administratif à l’élaboration, la mise en œuvre et l’évaluation des programmes de la SCH, notamment, mais sans s’y limiter, la défense des intérêts en matière de soins et traitements; la sûreté du sang et l’approvisionnement sanguin; le renforcement des capacités; la recherche; la collecte de données; les partenariats de jumelage; les programmes de bourses; et l’engagement communautaire.</li><li>Soutien administratif à&nbsp;l’élaboration de demandes de subventions afin d’obtenir des fonds auprès d’entreprises, de fondations, de divers niveaux de gouvernements et d’autres organismes.</li><li>Révision et mise à jour des sections du site web relatives aux programmes.</li></ul>ENGAGEMENT DES INTERVENANTS<ul><li>Soutien administratif et logistique dans le cadre de la collaboration entre la SCH et les professionnel·les de la santé canadien·nes spécialisé·es dans les troubles de la coagulation.</li><li>Point de contact pour les participant·es aux programmes : individus et sections provinciales de la SCH.</li><li>Planification et soutien dans le cadre de réunions, d’ateliers et d’activités d'engagement communautaire.</li><li>Préparation des rapports périodiques à l'intention des parties prenantes internes et externes.</li><li>Collaboration à l'évaluation des programmes et aux efforts d'amélioration continue.</li></ul>GESTION DES DONNÉES<ul><li>Suivi des indicateurs de performance des programmes, les données des participant·es et les commentaires.</li><li>Tenue rigoureuse des registres dans les bases de données et les plateformes partagées.</li><li>Soutien à la gestion des relations avec les donateurs.</li><li>Tenue à jour des listes de diffusion électronique de la SCH.</li><li>Gestion des factures et des paiements.</li><li>Saisie des factures dans le programme informatique ACCPAC.</li></ul>4.&nbsp;&nbsp; EXIGENCES PRÉALABLES4.1&nbsp;Qualifications<ul><li>Baccalauréat dans une discipline pertinente ( p. ex. gestion d’organisation à but non lucratif, santé publique, travail social) ou expérience équivalente.</li><li>Au moins trois ans d'expérience dans la coordination de programmes ou dans un domaine connexe.</li><li>Maîtrise avancée de la suite Microsoft Office.</li></ul>4.2&nbsp;Expérience et compétences supplémentaires<ul><li>Maîtrise du français et de l'anglais indispensable.</li><li>Excellentes compétences en communication orale et écrite.</li><li>Solides compétences en matière d'organisation et de gestion du temps, avec la capacité de gérer plusieurs priorités.</li><li>Capacité à travailler de manière autonome et en équipe.</li><li>La connaissance des outils de gestion de projets et de sites web (par exemple, Basecamp, Wordpress) est un atout.</li><li>Flexibilité face à l'évolution des priorités et capacité à rester concentré·e pour respecter les délais fixés.</li></ul>5.&nbsp;&nbsp; CONDITIONS D’EMPLOI<ul><li>Salaire proportionnel à l’expérience et aux qualifications ainsi que des avantages sociaux, un environnement de travail souple et une culture de milieu de travail engagée envers le bien-être et la sécurité psychologique des employés.</li><li>Environnement de travail hybride flexible à Montréal, conformément aux politiques et procédures de l'organisation.</li><li>Gamme complète d’avantages sociaux : couverture pour les frais médicaux et paramédicaux, assurance invalidité de longue durée, assurance pour les soins dentaires, congés de maladie payés, assurance-voyage, assurance pour les soins de la vue, vacances, reconnaissance pour les années de service.</li><li>Adaptabilité et disponibilité pour des activités occasionnelles les soirs et les week-ends (suivi avec les intervenants dans différents fuseaux horaires, conférences téléphoniques de comités, conférences et ateliers).</li><li>Certains déplacements peuvent être nécessaires pour des réunions au Canada.</li><li>Doit être admissible à travailler au Canada.</li><li>Semaine de travail de cinq jours.</li></ul>Les personnes intéressées doivent soumettre leur curriculum vitae ainsi qu’une lettre de motivation par courriel au plus tard&nbsp;le lundi 8 septembre&nbsp;2025 à&nbsp;<a href="mailto:HR.RH@hemophilia.ca" target="_blank">HR.RH@hemophilia.ca</a>. Si vous avez besoin de mesures d’adaptation à une étape particulière du processus de recrutement, veuillez nous en aviser à <a href="mailto:HR.RH@hemophilia.ca" target="_blank">HR.RH@hemophilia.ca</a>.Veuillez noter que la SCH communiquera uniquement avec les candidat·es retenu·es pour une entrevue.

Canadian Hemophilia Society

COORDONNATEUR·TRICE NATIONAL·E DES PROGRAMMES

Employment Type:&nbsp; Full-Time, PermanentWork Hours:&nbsp; 35 hours per week (may be required to work some evenings and weekends)Salary:&nbsp;&nbsp; $59,399 annually (L7), plus comprehensive benefitsLocation:&nbsp; 389 Church Street Toronto, Ontario M5B 2E5External Application Deadline:&nbsp; &nbsp;Friday, August 22, 2025JOIN OUR TEAMYWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as trans, intersex, non-binary, agender, and/or Two-Spirit.&nbsp; We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.The Business Administrator is responsible for assisting the Managers of Housing Support, Property Services, and Inspirations Studio with financial, administrative and IT support duties related to the smooth operation of the programs. The Business Administrator works in a collaborative, multidisciplinary team to provide meaningful and relevant services within a theoretical feminist framework that includes a working knowledge of the dynamics and effects of oppression, trauma and mental health.ABOUT YWCA TORONTO – HOUSING SUPPORT PROGRAM, CHURCH STREET AND INSPIRATIONS STUDIOYWCA Toronto Church St. facility includes 120 units of permanent housing and a community-based Pottery studio. The pottery program offers ceramic art-based training to women and gender diverse members who have lived experiences with mental health, who have been affected by poverty, homelessness, trauma, mental health and addiction issues. The integrated housing model creates a safe, inclusive and supportive community for tenants and is designated for women and gender diverse people who are: chronically homeless or at risk of homelessness; women and gender diverse people following transitions from provincially-funded institutions and service systems such as hospitals or prisons; and homeless Indigenous women/two-spirit people. As part of the Housing Support programs at the YWCA Toronto, the program goals include housing stabilization, harm reduction, health promotion and increased access to primary health care and acute mental health services.KEY RESPONSIBILITIES<ul><li>Assists Managers in developing, preparing, analyzing and monitoring budgets; </li><li>Prepares financial reports for a variety of funding applications;</li><li>Provides administrative support to Program and Property Managers using advanced Excel;</li><li>Assists Managers to develop external communication materials that relate to the promotion of services&nbsp;at Church St. in coordination with the Advocacy and Communications Department;</li><li>Assists in the development and implementation of evaluation tools aligned with both YWCA internal evaluator processes and funder specific requirements;</li><li>Assists with the development, collection and analysis of reports using property services database, assigned software and Funder proposed client management database;</li><li>Undertakes special projects as assigned by Managers including critiquing policies currently in effect and making suggestions for updates. Brings any issues requiring policy decisions to the attention of Managers;</li><li>Provides orientation and admin support to new staff entering the program;</li><li>Assists Managers in coordinating meetings of Advisory Groups, program partners etc.;</li><li>Assists the Director of Permanent Housing and the Director of Property Services as needed.&nbsp;</li></ul>QUALIFICATIONS<ul><li>In-depth knowledge of an academic discipline normally acquired through completion of an undergraduate degree (e.g. Accounting or Business Administration)&nbsp;(Cases of equivalent will be considered);</li><li>3 to 5 years directly related experience in managing and developing administrative and financial systems, providing leadership and administrative functions within a fast paced, high demand, social service setting;</li><li>Demonstrated knowledge, experience preparing, monitoring and reconciling budgets, billings, cash and cash equivalent; </li><li>Ability to monitor and present financial statements and present an analysis of financial issues;</li><li>Working knowledge of harm reduction framework is an asset;</li><li>Advanced computer skills in a Windows environment with strong knowledge of Accounting Software (e.g. GP Dynamics), Microsoft Office and Excel applications, Acori and property service databases); </li><li>Ability to respond to multiple requests or service demands;</li><li>Ability to focus and concentrate on critical tasks to meet established deadlines;</li><li>Uses good judgment and discretion in dealing with confidential information;</li><li>Excellent interpersonal skills; demonstrated effective, respectful interactive skills with people who have experienced homelessness, mental health and addiction issues;</li><li>Knowledgeable of mental health/addiction issues and the impact on client’s presentation;</li><li>Demonstrated experience in working under pressure and remaining calm in a crisis;</li><li>Knowledge of Health and Safety requirements, Ontario Works and relevant legislation and regulations;</li><li>Excellent oral and written communication skills and experience in report writing; </li><li>Experience working with City of Toronto reporting&nbsp; (TGRIP) an asset;</li><li>Knowledge of office equipment and ability to troubleshoot and fix problems;</li><li>Excellent organizational skills;</li><li>Experience working in a high demand, multi-service environment required;</li><li>Ability to maintain a positive approach and a professional manner at all times;</li><li>Ability to interact with a diverse community of women within mixed and supportive housing environments;</li><li>Demonstrated crisis intervention and conflict mediation skills;</li><li>Knowledge of a second language and/or culture is an asset;</li></ul>Note: Restriction on vacation for year-end closing and a variety of annual reporting and funding application deadlinesWHAT WE OFFER:<ul><li>Comprehensive Medical, Vision, and Dental Coverage</li><li>Life Insurance and Long-Term Disability Benefit</li><li>Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%</li><li>Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days</li><li>Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development</li></ul>Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health.&nbsp;HOW TO APPLYPlease click or copy and paste the link in your browser to apply.<a href="https://ywcatoronto.applytojob.com/apply/Meg3dkBLRo/Business-Administrator?source=Charity+Village" target="_blank">https://ywcatoronto.applytojob.com/apply/Meg3dkBLRo/Business-Administrator?source=Charity+Village</a>Please note:&nbsp;A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is secondable.YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.&nbsp;YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation.&nbsp;While we thank all candidates for their interest, only those selected for an interview will be contacted.&nbsp;YWCA Toronto is a Scent-Sensitive Workplace.

YWCanada Toronto

YWCA Toronto

Business Administrator

Position Title: O ice and Team Support Specialist 
Location: 130 Albert St., Ottawa, ON (Hybrid, with minimum of three days per week in 
o ice) 
Reports To: Vice President, Finance &amp; Operations 
Organization: Hotel Association of Canada (HAC) 

Salary: $68K-$75K, plus benefits 

ABOUT HAC 

The Hotel Association of Canada is committed to enabling the success of the Canadian 
hotel and lodging industry through trusted, impactful advocacy, and strong member 
programs. 

When you join HAC, you join an energetic team of professionals who appreciate a dynamic 
work environment, flex hours, great benefits, and strong morale. We work hard and have 
fun while doing it! 

HAC is an equal opportunity employer. We celebrate diversity and are committed to 
creating an inclusive environment for all employees. We respect the dignity and 
independence of people with disabilities and provide accommodation and support to 
persons with disabilities throughout the recruitment and selection process. 

Position Overview: 

The O ice and Team Support Specialist plays a key role in ensuring the smooth 
functioning of o ice operations, supporting human resources and financial administration, 
and facilitating e ective communication and coordination across the organization. This 
role requires a proactive, organized, and detail-oriented individual who thrives in a dynamic 
environment and enjoys supporting a collaborative team. 

 
Key Responsibilities: 

O ice Operations &amp; Facilities Management 

ï· Oversee day-to-day o ice operations, including supply inventory. 
ï· Serve as the first point of contact for general internal and external inquiries. 
ï· Ensure professional and well-organized common o ice spaces, including storage. 
ï· Maintain filing systems (physical and digital) and support document preparation. 
ï· Support internal communications and manage corporate information on 

Basecamp. 


ï· Support IT and o ice equipment (printers, copiers, phones) functionality and 
coordinate maintenance and repairs. 

ï· Maintain records of software subscriptions and external memberships. 
ï· Handle incoming/outgoing mail and courier services. 
ï· Administer o ice/building security and access systems. 
ï· Liaise with facilities management, vendors, and service providers. 
ï· Maintain o ice policies and procedures. 
ï· Ensure compliance with health and safety regulations 

Administrative Support 

ï· Organize sta meetings and events, including catering, logistics, and any meeting 
notes or follow-up documentation. 

ï· Assist with Board and Committee meeting logistics, materials, and follow-ups. 
ï· Provide scheduling and travel coordination, as required. 

Human Resources Support 

ï· Coordinate onboarding/o boarding schedules and requirements in collaboration 
with Finance, HR and IT. 

ï· Maintain onboarding documentation and internal protocols. 
ï· Support employee recognition and retention programs. 
ï· Maintain and track sta training and policy documentation. 

Finance &amp; Budget Administration 

ï· Track o ice expenses and manage petty cash. 
ï· Code and submit invoices, support document collection, and deposits. 
ï· Coordinate expense reports and reimbursements for Board and senior leadership. 

 
Qualifications: 

Education/Experience 

ï· Postsecondary education in business administration, o ice management, a related 
field (diploma or degree), or equivalent experience. 

ï· 3–5 years of administrative or o ice coordination experience, including: 
o Managing budgets, vendors, and/or o ice facilities. 
o Demonstrated computer literacy, especially in Microsoft O ice Suite (Word, 

Excel, Outlook, PowerPoint). 


o Coordinating o ice equipment and systems (printers, phone systems, video 
conferencing tools). 

o Accounting or CRM software (e.g., QuickBooks) is an asset. 
 

Core Skills 

ï· Strong organizational and time management abilities, with the ability to prioritize 
tasks and manage multiple deadlines. 

ï· Attention to detail and accuracy. 
ï· Excellent written and verbal communication. 
ï· Professional and courteous interpersonal skills. 
ï· Budget management and expense tracking. 
ï· O ice procurement and inventory management. 
ï· Ability to manage vendor contracts and service agreements. 
ï· Proactive in identifying and resolving o ice issues. 
ï· Adaptable and able to handle unexpected situations with calm and 

professionalism. 
ï· Maintains a high level of discretion and confidentiality. 


Why Join Us: 
This is an opportunity to help support HAC as it strives to influence public policy in a sector 
that plays a vital role in Canada’s economy and communities. At HAC, you’ll work in a high-
impact, collaborative environment alongside industry leaders committed to driving 
change. 

Interested applicants should send their CV and cover letter to 
<a href="mailto:careers@hotelassociation.ca" target="_blank">careers@hotelassociation.ca</a> by Thursday, September 4, 2025.

Hotel Association of Canada

Office & Team Support Specialist

Here at the Oakville &amp; Milton Humane Society, our executive director, Jeff, needs an executive assistant. But the role is much more than keeping Jeff organized and out of trouble. It’s also a role that will coordinate all-things board of directors. And if that’s not enough, we always have “other” projects to take on and keep you out of trouble.And while it all might sound like a lot, no need to fear. We’re a supportive bunch. If you bring the right attitude and a solutions-focus, we will ‘high-five’ you a lot and do all that we can to ensure your success.Beyond the basics, if you are a positive, trustworthy, self-starter and people-person who is organized with a glass half full and a sense of humour…you should apply!If working in a mission-driven organization matters to you, and you thrive in diving in to help keep everything in motion… you should apply!.Your key responsibilities will include supporting the board of directors and board committee logistics and related activities. You will manage all aspects of the executive director’s office, including organizing meetings, creating agendas and reports, taking minutes, ordering supplies, managing records and files, and other organizational tasks.And you’ll bring your administrative expertise to the role, working collaboratively to improve office processes and systems, making them more efficient and effective.We know you’re out there and look forward to having you on the team!Here's some more of what you’ll find on your plate:<ul><li>Coordinates executive communications, including taking calls, responding to emails and interfacing with board members, donors, volunteers and clients</li><li>Manages the executive director’s schedule, coordinating meetings with management, all staff and external partners</li><li>Supports the board of directors and committee meeting logistics by preparing the agenda package and accurately preparing minutes from various meetings</li><li>Researches and collects data to prepare documents for review and prepares presentations for the Board of Directors and Committees, Management Team and external partners</li><li>Prepares internal and external corporate documents for team members and partners</li><li>Develops and manages the Executive office budget</li><li>Maintains an organized filing system of paper and electronic documents, including handling basic bookkeeping tasks</li><li>Coordinates ordering and organization of office supplies for the shelter</li><li>Monitors and ensures resolution of IT challenges with our IT provider</li><li>Files and retrieves corporate records, documents, and reports</li><li>Uses various software, including word processing, spreadsheets, Raiser’s Edge, databases, and presentation software</li></ul>QUALIFICATIONS:<ul><li>You’re a team player. You’re fair and supportive of others.</li><li>You are professional and always customer-focused.</li><li>You respect all others and naturally give people the benefit of the doubt.</li><li>You like people and animals.</li><li>You’re keen to make things better, including our organization and the community.</li><li>You’ve built a strong personal reputation.</li><li>Proven experience as an executive assistant or other relevant administrative support experience.</li><li>Advanced proficiency in Microsoft Word, Excel, PowerPoint and online software applications.</li><li>Experience working with invoices, budgets, and basic financial forms.</li><li>Excellent verbal and written communications skills for participating in meetings and recording minutes, and writing reports.</li><li>Must be self-motivated/self-directed, professional, and possess outstanding interpersonal skills.</li><li>Excellent organizational skills; able to multi-task and take initiative when needed</li><li>Eager to assist team members as required to support program goals.</li><li>Ability to maintain sensitive information, exhibit tact, diplomacy and good judgment, with high standards of ethics and confidentiality</li><li>Capable of working under pressure with frequent interruptions; able to prioritize while still balancing demands.</li><li>Able to work independently and build strong working team relationships.</li><li>Flexible to work evenings and weekends if required.</li><li>Relevant post-secondary education.</li><li>Experience in the non-profit sector is an asset.</li></ul>Introduce yourself to us in your cover letter – show us your personality and style, and don’t be shy!The OMHS is an equal opportunity employer. We strive to promote diversity and equal opportunity in the workplace and encourage applications from all qualified individuals.If contacted in relation to a job opportunity, please advise the HR Manager of accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Job Types: Full-time, PermanentBenefits:<ul><li>Dental care</li><li>Discounted pet food</li><li>Employee assistance program</li><li>Extended health care</li><li>On-site parking</li><li>Paid time off</li><li>Store discount</li><li>Vision care</li></ul>Schedule:<ul><li>Monday to Friday</li><li>Weekends as needed</li></ul>Work Location: In person

32 Administrative / Clerical Support Full Time Jobs