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Reporting to the Artistic Director and Managing Director, this is an amazing opportunity for someone who wants to learn more about producing professional theatre from the inside. Working in the main office, the successful candidate will assist in the areas of company management, marketing, development, and events. The Artistic &amp; Administrative Assistant works most closely with management, but will collaborate with all other Capitol Theatre team members. The ideal candidate will be comfortable working in a fast-paced and changing environment, working independently, and contributing in a collaborative team setting. This position requires the candidate to work primarily on site in Port Hope and have availability during regular business hours as well as some evenings and weekends.DUTIES &amp; RESPONSIBILITIESArtisticSupport Artistic Director with programming, script preparation, rights acquisition, registrations and contracting, and general communications. The person in this role will work directly with industry associations and artists on a regular basis.Company Management Support, such as:&nbsp;<ul><li>Coordinate artist travel and accommodation</li><li>Assist with preparing contracts and create CTA documentation</li><li>Organize and execute Opening Night festivities</li><li>Communicate and collaborate with local businesses</li><li>There are additional opportunities for the person in this role to observe rehearsal and tech, offer programming opinions, read plays, and shadow all artistic aspects of running a mid-size Canadian Theatre.</li></ul>AdministrationSupport Managing Director and the Patron Services Team with administrative tasks associated with marketing, development, and events.Administrative Support, such as:<ul><li>Coordinate Development activities, which includes Membership, Sponsorship, Fundraising, and other Donor events (invitations, rsvp, promotional efforts, and on-site support)</li><li>Coordinate of public fundraising, through identifying granting opportunities, keeping track of deadlines, and supporting senior management</li><li>Execute Contracts and ensure deliverables for all organization sponsors</li><li>Support Marketing &amp; Outreach initiatives, including Seasonal Mailer</li><li>Liaise with internal departments to ensure accurate calendars, schedules &amp; communications of all events; public and private&nbsp;</li><li>Support organizational documentation, policy, process, and archives</li><li>Other administrative duties as assigned.</li></ul>NECESSARY QUALIFICATIONSEducationPost-Secondary Training in Arts Management is an asset, but not required.ExperienceSome prior experience working in the non-profit sector is recommended.&nbsp;Prior experience working in an arts organization is an asset.Skills<ul><li>Detail-oriented. This position requires extensive organizational and time management skills, and attention to detail.</li><li>Entrepreneurial. The successful candidate should know how to take initiative in order to solve problems, create systems, and recommend improvements.</li><li>Service. This position is a community-facing role and requires friendly and professional conduct at all times.</li><li>Collaboration. The successful candidate must be able to work well with all team members, volunteers, and artists on-site.</li><li>Communication. This position requires strong interpersonal skills, with the ability to communicate in a fast-paced and ever-changing environment.</li><li>Technical. Strong Proficiency in Microsoft Office Suite (Excel, Word), GSuite (Cloud Computing, Google Docs), Social Media (Facebook, Twitter, Instagram) is required. Training will be provided to use our ticketing/donor software, Spektrix.</li></ul>

Capitol Theatre Heritage Foundation

ARTISTIC & ADMINISTRATIVE ASSISTANT

We are Sanctuary, and we’re looking for a full time Financial and HR Team Lead to join our team. This job is perfect for someone who has a background in finance and human resources; has a passion for supporting marginalized communities; and a love of people and Jesus.<h2>About Sanctuary</h2>At Sanctuary, we are becoming a healthy, welcoming community where people who are poor or excluded are particularly valued. This community is an expression of the good news embodied in Jesus Christ.Our faith and relationship with God inform us in identifying the following as some of our core values:<ul><li>Dignity: We believe that each person is created in the image of God and, as such, has the right to be treated with the utmost dignity.</li><li>Mutuality: We come to our relationships recognizing that each person has gifts to be shared and gifts to be received.</li><li>Inclusivity: We intend that our community at Sanctuary will be as inclusive as Jesus was in his life.</li></ul>This is also a community that puts you at risk for trauma, compassion fatigue, burnout, and compound grief. You will witness traumatic events both directly and indirectly. It’s essential that you are someone who regularly accesses a personal support network and strives to maintain health through activities and resources that ground and inspire you.<h2>The Role: Financial and HR Team Lead</h2>The Financial and HR Team Lead’s role is to assist the Executive Director to oversee our finances, provide leadership to our administrative team, and provide human resources support to our small staff team.&nbsp;Team Lead for Administrative Team<ul><li>Provide leadership and support for our administrative team, both donor relations and bookkeeping</li><li>Assist with communication to donors through our newsletter and social media</li><li>Assist with grant writing and administration</li><li>Assist the donor relations team with special events</li><li>Provide support to staff as a member of the Operations Team, dealing with day to day issues</li></ul>Support to Executive Director<ul><li>Assist the Executive Director with financial planning, analysis, and budgeting</li><li>Provide updates on donations and donor information</li><li>Oversee the yearly audit</li><li>Assist with human resources support for the staff team</li><li>Assist with creating connections with neighbours</li></ul>Experience in the following areas are an asset:<ul><li>Working with marginalized communities</li><li>Full-cycle bookkeeping, the audit process for charities, budgeting,</li><li>Donor relations, communications and social media, and grant writing</li><li>Managing a small staff team</li><li>Canadian HR standards for hiring, evaluation, and releasing employees</li><li>Quickbooks online, BrightHR, Salesforce, CanadaHelps, and Zeffy</li></ul>Additional expectations for all staff members:<ul><li>Participation in community drop-in meals (Tuesday lunch and Thursday dinner) </li><li>Walking outreach (where schedule allows) </li><li>Community care (e.g. helping clean someone’s apartment, where schedule allows) </li><li>Engagement in regular self-care practices and trauma-informed therapy</li><li>Participation in weekly all-staff meetings and two annual staff retreats (typically offsite) </li><li>Participating in training on anti-racism, anti-oppressive practices, and non-violent de-escalation required </li><li>Participation in training for overdose prevention and response and first aid and BLS required (not a prerequisite for the role) </li><li>Professional development (e.g. regularly meeting with mentors) </li><li>Occasional church duty (e.g. provide support to Sunday Team to monitor front-door)&nbsp;</li></ul><h2>Hours and Compensation</h2><ul><li>Full Time and salary range is $63,000 to $72,500 depending on experience </li><li>Benefits package, including LTD (both financial and other benefits)</li><li>20 days of paid vacation per year (prorated depending on the length of contract)</li></ul><h2>You’ll succeed in this role if you have these characteristics:</h2><ul><li>Your Christian faith informs, motivates and inspires all facets of your life.</li><li>You are comfortable with tension and ambiguity.&nbsp;This community includes a wide range of people. We don’t always agree, but we always care for one another. Sanctuary tends towards being a harm-reduction community, and the tension of wanting the best for people while supporting them where they’re at is part of our reality.</li><li>You are a strong communicator. You listen more than you talk, and you want to understand other people’s viewpoints. You are able to convey empathy and conviction.</li><li>You are resourceful. When something goes wrong, you know how to bring together resources on hand to make it right, whether the challenge is logistical or interpersonal.</li><li>You are flexible. Schedules around here are written in pencil, and you’ll probably be asked to do things you’ve never done before. You can change plans when the need arises.</li><li>You engage intentionally with self-care. This is a community that puts you at risk for trauma, compassion fatigue, burnout, and compound grief. It’s essential that you are someone who regularly accesses a personal support network and strives to maintain health through activities and resources that ground and inspire you.&nbsp;</li></ul><h2>Application Process</h2>To apply for the position, please send your resume and cover letter to&nbsp;<a href="mailto:gilc@sanctuarytoronto.ca" target="_blank">gilc@sanctuarytoronto.ca</a>.&nbsp;The posting will be closed on December 1, 2025.Eligible candidates will be contacted the first week of December for an interview in mid December.&nbsp;After the interview, short-listed candidates will be asked to attend at least one Sanctuary worship service (Sunday afternoons between 5:00 and approximately 7:15), and a Sanctuary drop-in for a minimum of one hour. The drop-in times are Tuesday between 10:30 am – 3:00 pm and Thursday between 4:30 pm – 9:00 pm. Prior to attending the drop-in, the candidate should contact the team to ensure arrangements can be made to provide an orientation to the drop-in setting at Sanctuary. No such arrangements need to be made for the worship service. These experiences may provide an opportunity for the candidate to talk with some of our team and will offer them a valuable opportunity to get a first-hand sense of the Sanctuary community.After the interview and visits are completed, a successful candidate will be selected and your references will be contacted.&nbsp;The target start date for&nbsp;&nbsp;the position is January 2026.

Sanctuary Ministries of Toronto

Admin/Finance Team Lead

SummaryThe Liberal Party of Canada is seeking a new Manager, National Field Volunteer Program for an opportunity to join a dedicated team of staff to support Mark Carney and the Liberal team in our work to build Canada Strong.As part of a dynamic and fast-paced organizing team, the Liberal Party of Canada’s Manager, National Field Volunteer Program will be responsible for managing the national volunteer program by developing training products, auditing and leading the LPC Fellowship program, and all volunteer recognition programs.We are looking for someone who cares about the work we do and who is a great fit for our culture and team. If you want to work in a dynamic and fast paced environment, take part in empowering Canadians to engage in the democratic process, and play an active role in promoting Liberal values, then we want to hear from you!What we are looking for<ul><li>Attention to detail and accuracy</li><li>Effective communication skills</li><li>Understanding of Canadian Political system</li><li>Experience in political campaigning</li><li>Outstanding interpersonal skills</li><li>Reliable problem-solving skills</li><li>Accountability and dependability</li><li>Ethics and integrity</li><li>Teamwork</li><li>Time management</li><li>Adaptability</li></ul>What you’ll be doing<ul><li>Assisting the Director, National Field to manage and support the national field team and local EDAs across Canada to meet key objectives.</li><li>Designing multimedia campaign training presentations</li><li>Preparing detailed reports and communication communications to LPC staff and stakeholders</li><li>Managing the LPC HQ Phonebank volunteer recruitment and staffing schedule</li><li>Updating and maintaining internal databases</li><li>Monitoring email accounts</li><li>Using LPC data platforms to send out email communications and internal/external records</li><li>Managing the Volunteer Appreciation &amp; Recognition Program</li><li>Other duties as assigned</li></ul>You’ll need to have<ul><li>Experience in managing volunteers and/or training programs</li><li>Good computer skills (understanding Excel, and Google Slides/PowerPoint is highly preferred);</li><li>Ability to represent the Liberal Party of Canada in a positive manner;</li><li>Ability to quickly build and leverage relationships;</li><li>Excellent oral and written communication skills in English and French are highly preferred</li><li>Experience with Google Slides/PowerPoint a plus is an asset</li></ul>ApplyIf you need accommodation at any stage of the application process or want more information on our accommodation policies, contact the Human Resources department at&nbsp;<a href="mailto:hr-rh@liberal.ca" target="_blank">hr-rh@liberal.ca</a>.LPC is committed to the values of diversity, equity, and inclusion. We strongly encourage applications from women, Indigenous Peoples, racialized people, 2SLGBTQI+ people, people living with disabilities, and other equity-seeking groups.We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.--------------------------------------------------------------RésuméLe Parti libéral du Canada est à la recherche d’un nouveau gestionnaire du programme de bénévolat, équipe terrain nationale. Il s’agit d’une occasion de se joindre à une équipe d’employés dévoués qui appuient Mark Carney et notre équipe libérale dans leurs efforts pour bâtir un Canada fort.En tant que membre d’une équipe d’organisation dynamique travaillant à un rythme rapide, le gestionnaire du programme de bénévolat, équipe terrain nationale du Parti libéral du Canada sera chargé de gérer le programme national de bénévolat en élaborant des produits de formation, ainsi qu’en vérifiant et en dirigeant le programme de leadership du PLC et l’ensemble des programmes de reconnaissance des bénévoles.Nous recherchons une personne qui a à cœur notre travail et qui trouve sa place dans notre culture et dans notre équipe. Si vous souhaitez travailler dans un milieu dynamique et à cadence rapide, contribuer à donner aux Canadiens et aux Canadiennes les moyens de participer au processus démocratique et jouer un rôle actif dans la promotion des valeurs libérales, nous voulons vous connaître!Qualités recherchées<ul><li>Souci du détail et minutie</li><li>Grande facilité à communiquer</li><li>Compréhension du système politique canadien</li><li>Expérience en gestion de campagnes politiques</li><li>Entregent exceptionnel</li><li>Aptitude démontrée à résoudre les problèmes</li><li>Responsabilité et fiabilité</li><li>Éthique et intégrité</li><li>Esprit d’équipe</li><li>Bonne gestion du temps</li><li>Capacité d’adaptation</li></ul>Responsabilités<ul><li>Aider la directrice de l’équipe terrain nationale à gérer et à appuyer l’équipe terrain nationale et les ADC locales partout au Canada pour atteindre les objectifs clés.</li><li>Concevoir des présentations multimédias de formation sur les techniques de campagne.</li><li>Préparer des rapports détaillés et des communications à l’intention du personnel du PLC et des intervenants.</li><li>Gérer le recrutement de bénévoles pour les centres d’appels du PLC et l’horaire du personnel.</li><li>Mettre à jour et maintenir des bases de données internes.</li><li>Surveiller des comptes de courriel.</li><li>Utiliser les plateformes de données du PLC pour envoyer des courriels et des dossiers internes et externes.</li><li>Gérer le programme de reconnaissance des bénévoles.</li><li>Exécuter d’autres tâches connexes au besoin.</li></ul>Compétences requises<ul><li>Expérience dans la gestion de bénévoles et (ou) de programmes de formation.</li><li>Bonne connaissance de l’informatique (compréhension d’Excel et de Google Slides/PowerPoint, hautement privilégiée).</li><li>Aptitude à représenter le Parti libéral du Canada de façon positive.</li><li>Aptitude à tisser rapidement des relations et à en tirer parti.</li><li>Excellente maîtrise de l’anglais et du français à l’oral et à l’écrit, hautement privilégiée.</li><li>Expérience avec Google Slides/PowerPoint, un atout.</li></ul>PostulezSi, pendant le processus de soumission de candidature, vous avez besoin d’un accommodement particulier ou souhaitez recevoir de l’information sur notre politique en matière d’accommodement, veuillez envoyer un courriel au service des ressources humaines à&nbsp;<a href="mailto:hr-rh@liberal.ca" target="_blank">hr-rh@liberal.ca</a>Le PLC défend l’équité, la diversité et l’inclusion. Nous encourageons fortement les candidatures des groupes visés par l’équité en emploi, notamment les femmes, les Autochtones, les personnes racisées, les personnes 2ELGBTQI+ et les personnes vivant avec un handicap.Nous remercions tous les candidats de leur intérêt envers ce poste, mais nous ne communiquerons qu’avec les personnes retenues pour un entretien.

The Federal Liberal Agency of Canada

Manager, National Field Volunteer Program / Gestionnaire du programme de bénévolat, équipe terrain nationale

ENTREPRENEUR PROGRAM COORDINATOR &nbsp;Black Opportunity Fund (BOF) is seeking an energetic and motivated team player for the role of the Entrepreneur Program Coordinator. &nbsp; &nbsp;Black Opportunity Fund is a community-led registered Canadian Charitable organization, whose mandate is to dismantle anti-Black racism by establishing a sustainable pool of capital to fund Black led businesses and Black led not for profits and charities, in order to improve the social and economic well-being of Canada’s Black communities. The fund will catalyze the cultural, socio-economic, institutional and political change required to enable Canada’s diverse Black communities to thrive.  &nbsp; &nbsp;ABOUT THE ROLE:  &nbsp;Position Title: Entrepreneur Program Coordinator  &nbsp;Position Type: Full-time   &nbsp;Location: Toronto, Hybrid  &nbsp;Salary Range: $68,000 - $72,000 &nbsp;Hours of work: Approximately 37.5 hours; Monday - Friday and occasional weekends   &nbsp;Reporting to: Programs Manager &nbsp; &nbsp;JOB SUMMARY: &nbsp;Reporting to the Programs Manager, this position will be responsible for engaging with various stakeholders in the administration of BOF supported capacity building programs for Black entrepreneurs, administration and disbursement of non-repayable funds, administering payments to subsidize the cost of mandatory permits, licenses and certifications to help Black businesses scale, helping to implement and monitor adjudication processes; working directly with program participants and capacity building program partners; compiling and providing detailed reports to the accounting team to ensure timely disbursement of funding to participating entrepreneurs, providing information and reporting on the status of payments and monitoring and tracking performance metrics. &nbsp; The ideal candidate possesses a strong background in tracking and database management, payment disbursement, and program administration. &nbsp;  &nbsp; ROLES AND RESPONSIBILITIES: &nbsp; Working in a dynamic, team-based environment, the Entrepreneurship Program Coordinator’s primary responsibilities will include: &nbsp;<ul><li>Collaborate with accounting staff to track budgets and to oversee the disbursement of funding &nbsp;</li><li>Helping to implement and monitor funding program adjudication and assessment criteria &nbsp;</li><li>Monitoring project progress by tracking activity, tracking deadlines, resolving problems, helping to prepare progress reports, and recommending actions &nbsp;</li><li>Liaising with training service providers on delivery of capacity building training for Black entrepreneurs &nbsp;</li><li>Preparation and submission of reports to accounting staff to enable timely payments to program participants  &nbsp;</li><li>Maintaining comprehensive project documentation in line with service level agreements with service providers &nbsp;</li><li>Organize and participate in client and stakeholder meetings and prepare presentation materials &nbsp;</li><li>Provide high-quality customer service to program participants and partners   &nbsp;</li><li>Attending partner events, as part of community engagement &nbsp;</li><li>Any other duties that may be required to meet the evolving needs of the organization &nbsp;</li></ul> &nbsp;CANDIDATE PROFILE: &nbsp; We’re looking for someone who brings a mix of administrative excellence and a passion for social impact. The ideal candidate will have: &nbsp;<ul><li>Minimum of 5 years' experience as a program coordinator or in an administrative or project-related role is required &nbsp;</li><li>Proficiency with data management systems &nbsp;</li><li>Strong logic, analytical and problem-solving abilities &nbsp;</li><li>Advanced knowledge of Microsoft Office Suite; proficiency in using excel for data management (e.g. performing VLOOKUP and IF statements is essential) &nbsp;</li><li>Solid planning and organizational skills with high attention to detail, accuracy, protocol, and deadlines &nbsp;</li><li>Experience with administering grants or loan administration programs is highly desirable &nbsp;</li><li>Experience with budget administration and monitoring &nbsp;</li><li>Demonstrated skill in providing a high level of service to multiple customers, ideally in a nonprofit environment &nbsp;</li><li>Excellent verbal and written communication skills with the ability to provide information that is clear, concise, and analytical &nbsp;</li><li>Strong interpersonal and customer service skills including solid presentation skills &nbsp;</li><li>Experience coordinating training programs for adult learners is an asset &nbsp;</li><li>Bi-lingual (French/English) is an asset &nbsp;</li><li>Commitment to supporting social and economic justice organizations &nbsp;</li><li>Deep understanding of historic systemic barriers to opportunities faced by Black and racialized Canadians &nbsp;</li></ul>EDUCATION: &nbsp;Post-secondary education in Business Administration, Social Sciences, Communications, or related fields is required&nbsp;COMPENSATION: &nbsp; The target hiring range for this position is $68,000 - $72,000 per annum, commensurate to experience. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.   &nbsp; &nbsp;EMPLOYEE BENEFITS INCLUDE:  &nbsp;<ul><li>Extended health benefits - medical, dental, vision, life insurance, mental health support, physio, massage, other specialist services &nbsp;</li><li>Company Supplied Equipment (for remote work) - laptop, phone &nbsp;</li><li>Non-traditional time off benefits - office closed between Christmas &amp; New Year’s, closed Fridays in the summer months &nbsp;</li><li>Hybrid work arrangements &nbsp;</li><li>Opportunity to work for an organization whose mandate involves significant social impact &nbsp;</li></ul>Black Opportunity Fund is committed to fostering a collegial work culture grounded in diversity and inclusiveness. We strive to build a team that reflects the diversity of the community we work in and serve, so we encourage applications from traditionally marginalized groups such as Black, Indigenous and racially visible persons, persons with a disability, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.  &nbsp; &nbsp;BOF welcomes and encourages applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process.   &nbsp;  &nbsp;  TO APPLY: &nbsp; Please email a copy of your resume together with your cover letter as one file with the email subject line   &nbsp;‘Re: Entrepreneur Program Coordinator BOF’ to: <a href="mailto:BOF_HR@blackopportunityfund.org" target="_blank">BOF_HR@blackopportunityfund.org</a> &nbsp;           &nbsp;Posted Date: November 5th, 2025  &nbsp;Closing Date: November 18th, 2025 &nbsp;  &nbsp; We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department. &nbsp;______________________________________COORDINATEUR(TRICE) DU PROGRAMME POUR LES ENTREPRENEURS&nbsp;Le Fonds de prospérité pour l’avancement des communautés noires (FPACN) recherche une personne dynamique et motivée, capable de travailler en équipe, pour occuper le poste de coordinateur(trice) du programme pour les entrepreneurs.Le FPACN est un organisme de bienfaisance canadien enregistré, dirigé par la communauté, dont le mandat est de démanteler le racisme anti-Noirs en créant un fonds commun durable pour financer les entreprises, les organismes sans but lucratif et les organismes de bienfaisance dirigés par des Noirs, afin d'améliorer le bien-être social et économique des communautés noires du Canada. Le fonds catalysera les changements culturels, socio-économiques, institutionnels et politiques nécessaires pour permettre aux diverses communautés noires du Canada de prospérer.&nbsp;&nbsp;AU SUJET DU POSTE :&nbsp;&nbsp;Tire du poste : Coordinateur(trice) du programme pour les entrepreneurs&nbsp;Titre du poste :&nbsp;Temps plein&nbsp;&nbsp;&nbsp;Lieu :&nbsp;Toronto, hybrideFourchette salariale :&nbsp;68 000 $ - 72 000 $Horaire de travail :&nbsp;Environ 37,5 heures; du lundi au vendredi et parfois la fin de semaine&nbsp;Supérieur hiérarchique :&nbsp;Responsable des programmes&nbsp;SOMMAIRE DU POSTE :&nbsp;Sous la responsabilité du/de la responsable des programmes, le/la titulaire de ce poste sera chargé de collaborer avec divers intervenants dans le cadre de l'administration des programmes de renforcement des capacités soutenus par le FPACN destinés aux entrepreneurs noirs, de l'administration et du versement de fonds non remboursables, de l'administration des paiements destinés à subventionner le coût des permis et certifications obligatoires afin d'aider les entreprises noires à se développer, de la mise en œuvre et du suivi des processus d'arbitrage, de la collaboration directe avec les participants au programme et les partenaires du programme de renforcement des capacités, de la compiler et fournir des rapports détaillés à l'équipe comptable afin de garantir le versement en temps opportun des fonds aux entrepreneurs participants, fournir des informations et des rapports sur l'état des paiements, et surveiller et suivre les indicateurs de performance.&nbsp;Le/la candidat(e) idéal(e) possède une solide expérience dans le suivi et la gestion de bases de données, le paiement des dépenses et l'administration de programmes.&nbsp;&nbsp;&nbsp; RÔLES ET RESPONSABILITÉS&nbsp;:&nbsp; Travaillant dans un environnement dynamique et axé sur le travail d'équipe, le/la coordonnateur/trice du programme pour les entrepreneurs aura pour principales responsabilités :&nbsp;<ul><li>Collaborer avec le personnel comptable pour suivre les budgets et superviser le décaissement des fonds&nbsp;</li><li>Contribuer à mettre en œuvre et à contrôler les critères d'évaluation et d'attribution des programmes de financement&nbsp;</li><li>Suivre l'avancement des projets en assurant le suivi des activités, en respectant les délais, en résolvant les problèmes, en aidant à préparer les rapports d'avancement et en recommandant des mesures&nbsp;</li><li>Assurer la liaison avec les prestataires de services de formation pour la mise en œuvre de formations de renforcement des capacités destinées aux entrepreneurs noirs&nbsp;</li><li>Préparer et soumettre des rapports au personnel comptable afin de permettre le paiement en temps opportun des participants au programme&nbsp; &nbsp; &nbsp;</li><li>Tenir à jour une documentation complète sur les projets, conformément aux accords de niveau de service conclus avec les prestataires de services&nbsp;</li><li>Organiser et participer à des réunions avec les clients et les parties prenantes, et préparer des supports de présentation&nbsp;</li><li>Fournir un service client de haute qualité aux participants au programme et aux partenaires&nbsp; &nbsp;</li><li>Participer à des événements organisés par des partenaires, dans le cadre de l'engagement communautaire</li><li>Accomplir toute autre tâche nécessaire pour répondre aux besoins évolutifs de l'organisation</li></ul>PROFIL DU/DE LA CANDIDAT(E) :&nbsp;&nbsp;Nous recherchons une personne qui allie excellence administrative et passion pour l'impact social. Le/la candidat(e) idéal(e) aura :&nbsp;<ul><li>Au moins 5 ans d'expérience en tant que coordinateur/trice de programme ou dans un poste administratif ou lié à la gestion de projets sont requis</li><li>Maîtrise des systèmes de gestion des données</li><li>Solides capacités logiques, analytiques et de résolution de problèmes</li><li>Connaissance avancée de la suite Microsoft Office ; maîtrise de l'utilisation d'Excel pour la gestion des données (par exemple, la maîtrise des fonctions VLOOKUP et IF est essentielle)</li><li>Solides compétences en matière de planification et d'organisation, avec un grand souci du détail, de la précision, du protocole et des délais</li><li>Une expérience dans la gestion de programmes de subventions ou de prêts est fortement souhaitable&nbsp;</li><li>Expérience dans la gestion et le suivi budgétaires</li><li>Compétences avérées dans la fourniture d'un service de haut niveau à de multiples clients, idéalement dans un environnement à but non lucratif</li><li>Excellentes compétences en communication orale et écrite, avec la capacité de fournir des informations claires, concises et analytiques</li><li>Solides compétences interpersonnelles et en matière de service à la clientèle, y compris de solides compétences en matière de présentation</li><li>Une expérience dans la coordination de programmes de formation pour adultes est un atout</li><li>Le bilinguisme (français/anglais) est un atout&nbsp;</li><li>Engagement à soutenir les organisations de justice sociale et économique&nbsp;</li><li>Compréhension approfondie des obstacles systémiques historiques auxquels sont confrontés les Canadiens noirs et racialisés</li></ul>ÉTUDES :&nbsp;<ul><li>Une formation postsecondaire en administration des affaires, en sciences sociales, en communications ou dans un domaine connexe est requise</li></ul>RÉMUNÉRATION :&nbsp;La fourchette salariale cible pour ce poste est comprise entre 68 000 $ et 72 000 $ par an, en fonction de l'expérience. Le placement dans la fourchette salariale sera basé sur des facteurs tels que les conditions du marché, l'équité interne et l'expérience, les compétences et les qualifications du/de la candidat(e) en rapport avec le poste.&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;LES AVANTAGES SOCIAUX COMPRENNENT :&nbsp;&nbsp;<ul><li>Avantages sociaux étendus - assurance médicale, dentaire, optique, assurance vie, soutien en santé mentale, physiothérapie, massages, autres services spécialisés&nbsp;</li><li>Équipement fourni par l'entreprise (pour le travail à distance) - ordinateur portable, téléphone &nbsp;</li><li>Avantages liés aux congés non traditionnels - fermeture du bureau entre Noël et le Nouvel An, fermeture les vendredis pendant les mois d'été&nbsp;</li><li>Modalités de travail hybrides&nbsp;</li><li>Possibilité de travailler pour une organisation dont le mandat a un impact social important&nbsp;</li></ul>Le FPACN s'engage à promouvoir une culture de travail collégiale fondée sur la diversité et l'inclusion. Nous nous efforçons de constituer une équipe qui reflète la diversité de la communauté dans laquelle nous travaillons et que nous servons. Nous encourageons donc les candidatures de personnes issues de groupes traditionnellement marginalisés, tels que les Noirs, les Autochtones et les personnes de race visible, les femmes, les personnes ayant une orientation sexuelle et/ou une identité de genre minoritaires, ainsi que tous les candidats qui contribueraient à la diversité de notre communauté.&nbsp;&nbsp;&nbsp;Le FPACN accueille et encourage les candidatures de personnes handicapées. Des aménagements sont disponibles sur demande pour les candidats participant à toutes les étapes du processus de sélection.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;COMMENT POSTULER :&nbsp;Veuillez envoyer par courriel une copie de votre CV et de votre lettre de motivation en indiquant l'objet suivant dans l'objet du courriel&nbsp;:&nbsp;«&nbsp;coordinateur(trice) du programme pour les entrepreneurs&nbsp;» :&nbsp;<a href="mailto:BOF_HR@blackopportunityfund.org" target="_blank">BOF_HR@blackopportunityfund.org</a>&nbsp;Date de publication :&nbsp;5 novembre 2025&nbsp;&nbsp;Date limite pour postuler : 18 novembre 2025&nbsp; &nbsp; Nous apprécions sincèrement toutes les candidatures et précisons que seuls les candidats sélectionnés pour un entretien seront contactés directement par le service chargé du recrutement.

Black Opportunity Fund

Entrepreneur Coordinator/Coordinateur(trice) Du Programme Pour Les Entrepreneurs

JOB POSTING: OFFICER, EXECUTIVE OFFICE &amp; OPERATIONS&nbsp;About the Canadian Paralympic Committee&nbsp;The Canadian Paralympic Committee is a non-profit, private organization in collaboration with 28-member sport organizations. We are deeply committed to harnessing the transformative power and impact of Paralympic sport. &nbsp;With a vision of fostering an inclusive world through Paralympic sport, our mission emphasizes both the excellence in games preparation and the promotion of inclusive communities. By celebrating the stories and successes of high-performance athletes with disabilities, the Canadian Paralympic Committee aims to inspire all Canadians to embrace inclusivity and actively engage in sports. &nbsp;Job Summary:&nbsp;The Officer, Executive Office and Operations, provides dedicated support to the executive team while ensuring the efficient management of day-to-day operations. This role demands excellent communication skills, sound judgment, and the ability to manage multiple priorities simultaneously. The successful candidate will be proactive in anticipating needs, optimizing workflows, and fostering a productive and positive work environment.&nbsp;Type: Full-time.&nbsp;Salary: $60,000-$68,000 annually based on experience, plus benefits&nbsp;Reports to: Manager, Governance &amp; Engagement&nbsp;Location: Ottawa.&nbsp;The position is primarily based in the Canadian Paralympic Committee's Ottawa office, operating within a hybrid work environment. The successful candidate is required to be in the office for a minimum of 3 days per week, with flexibility for additional days as needed based on job demands. &nbsp;Duties and Responsibilities:&nbsp;Executive Office Support&nbsp;<ul><li>Provide administrative and operational support to the CEO and Executive Leadership Team, including calendar management, preparation of briefing materials, coordination of correspondence, and assistance with travel planning and logistics. </li><li>Manage confidential information and materials with discretion and integrity </li><li>Support special projects undertaken by the CEO or ELT, including coordination, research, and communications&nbsp;</li></ul>Operations&nbsp;&nbsp;<ul><li>Oversee office and physical space management, including inventory and asset tracking, as well as the development and maintenance of organizational systems and processes that support efficient workflows and team collaboration. </li><li>Act as the office “lead” for reception, facilities, and meeting space coordination and logistics </li><li>Manage travel platform implementation for staff, leadership, and key stakeholders, while also providing support with expense reconciliation and reimbursement tracking. &nbsp;</li></ul>Games &amp; Major Event Support&nbsp;&nbsp;<ul><li>Provide operational and logistic support during the Paralympic Games and other major events, assisting the Executive Office with scheduling, coordination, and partner engagement. </li><li>Lead CPC’s gifting and recognition program, overseeing the planning, sourcing, and distribution of official gifts and recognition items that support executive initiatives, Games-related activities, and partner engagement.&nbsp;</li></ul>Communications and Member/Partner Engagement&nbsp;&nbsp;<ul><li>Support effective communication and engagement with CPC sport members and partners.&nbsp;</li></ul>Requirements:&nbsp;<ul><li>Minimum 3-5 years of experience in administrative support and/or other relevant experience. </li><li>Proven ability to support senior leadership team members </li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) </li><li>Outstanding written and verbal communication skills </li><li>Bilingualism in French is considered a strong asset </li><li>Exceptional attention to detail and effective time management </li><li>Ability to work both independently and collaboratively, with a strong sense of accountability </li><li>Resourceful and proactive in identifying and resolving issues </li><li>Strong organizational and prioritization skills&nbsp;</li></ul>Working Conditions&nbsp;<ul><li>The position is primarily based in the Canadian Paralympic Committee's Ottawa office, operating within a hybrid work environment. The successful candidate is required to be in the office a minimum of 3 days per week, with flexibility for additional days as needed based on job demands &nbsp;</li><li>Successful candidates must reside in the Ottawa region or be willing to relocate to the Ottawa region. </li><li>Occasional overnight travel and off-site work required</li><li>Will be required to work evenings and weekends during busy periods, including Games and other unique events. &nbsp;</li></ul>Application Process:&nbsp;&nbsp;If you share our passion for sports and are committed to the CPC values, please submit a cover letter and your resume.&nbsp;&nbsp;Please apply through BambooHR using the following link: &nbsp;<a href="https://paralympic.bamboohr.com/careers/115?source=aWQ9Nw%3D%3D" target="_blank">https://paralympic.bamboohr.com/careers/115?source=aWQ9Nw%3D%3D&nbsp;</a>Deadline to apply: November 24th, 2025, at 5 pm EST&nbsp;&nbsp;Please note that only those selected for an interview will be contacted. &nbsp;&nbsp;CPC is committed to creating an inclusive and diverse work environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, record of offenses, age, marital status, family status, or disability. We strongly encourage people from underrepresented or marginalized groups to apply.&nbsp;CPC welcomes and encourages applications from First Nations, Metis, and Inuit peoples, racialized persons, persons with disabilities, women, and/or 2SLGBTQ+. Accommodation is available on request for candidates taking part in all aspects of the selection process. &nbsp;FRENCH VERSION BELOW &nbsp;OFFRE D’EMPLOI : AGENT(E), SERVICE ADMINISTRATIF ET OPÉRATIONS&nbsp;&nbsp;À propos du Comité paralympique canadien&nbsp;Le Comité paralympique canadien est un organisme privé sans but lucratif qui collabore avec 28 organismes de sport membres. Nous sommes absolument déterminés à exploiter le pouvoir de transformation et l’impact du sport paralympique. &nbsp;Notre vision est de promouvoir le sport paralympique comme tremplin vers un monde inclusif. Notre mission met l’accent sur l’excellence lors de la préparation pour les Jeux, ainsi que sur la promotion de collectivités inclusives. En célébrant les récits et les réussites des athlètes de haut niveau ayant un handicap, le Comité paralympique canadien souhaite inciter les Canadiennes et les Canadiens à adopter l’inclusion et à s’engager activement dans le sport. &nbsp;Résumé des fonctions :&nbsp;L’Agent(e) Services administratifs et Opérations, apporte un soutien dédié à l’équipe de direction tout en veillant à assurer la gestion efficace des activités quotidiennes. Ce poste requiert une excellente aptitude à communiquer, un jugement éclairé et la capacité à gérer plusieurs priorités en même temps. Le ou la candidat(e) retenu(e) adoptera une attitude proactive en anticipant les besoins, en optimisant les flux et en favorisant un environnement de travail productif et positif.&nbsp;Type : Temps plein&nbsp;Salaire : De 60 000 à 68 000 $ par année, selon l’expérience, plus avantages sociaux&nbsp;Relève de : Responsable, Gouvernance et Engagement&nbsp;Lieu : Ottawa. Le travail s’effectuera principalement dans les bureaux du Comité paralympique canadien situé à Ottawa. Le ou la titulaire du poste opérera dans un environnement de travail hybride. Le ou la candidat(e) retenu(e) devra être présent(e) au bureau au moins trois jours par semaine, avec la possibilité d’ajouter des jours supplémentaires selon les exigences du poste. &nbsp;Tâches et responsabilités :&nbsp;Soutien au service administratif&nbsp;<ul><li>Apporter une assistance administrative et opérationnelle directe à la cheffe de la direction et à l’équipe dirigeante, en assurant notamment la gestion des calendriers, la préparation de documents d’information, la coordination de la correspondance, et une aide en matière de déplacement et de logistique. </li><li>Gérer les informations et les documents confidentiels avec discrétion et intégrité• </li><li>Soutenir les projets spéciaux entrepris par le PDG ou l'équipe de direction, y compris la coordination, la recherche et les communications</li></ul>Opérations&nbsp;<ul><li>Superviser la gestion des bureaux et des espaces physiques, y compris le suivi des stocks et des actifs, ainsi que le développement et la maintenance des systèmes et processus organisationnels favorisant l'efficacité des flux de travail et la collaboration au sein des équipes. &nbsp;</li><li>Agir en tant que « responsable » du bureau pour l'accueil, les installations et la coordination/logistique des espaces de réunion </li><li>Gérer la mise en œuvre de la plateforme de voyages pour le personnel, la direction et les principales parties prenantes, tout en apportant un soutien au rapprochement des dépenses et au suivi des remboursements.&nbsp;</li></ul>Soutien en lien avec les jeux et les événements importants&nbsp;<ul><li>Assurer un soutien opérationnel pendant les Jeux paralympiques et les événements importants, en aidant le service administratif avec les calendriers, la logistique et l’engagement des parties prenantes. &nbsp;</li><li>Piloter le programme de dons du CPC, notamment la planification, l’approvisionnement et la distribution des dons officiels et des articles de reconnaissance, afin d’appuyer les activités d’engagement de la direction, des Jeux et des parties prenantes.</li></ul>Communication et engagement des membres/partenaires&nbsp;<ul><li>Soutenir la communication et l’engagement avec les sports membres du CPC et les partenaires sportifs. &nbsp;</li></ul>Exigences :&nbsp;<ul><li>Minimum de 3 à 5 ans d'expérience en support administratif et/ou autre expérience pertinente </li><li>Capacité prouvée à soutenir les membres de l'équipe de direction </li><li>Maîtrise de la suite Microsoft Office (Word, Excel, Outlook, PowerPoint) • &nbsp;Excellentes capacités de communication, à l’écrit comme à l’oral </li><li>Le bilinguisme (anglais-français) constitue un atout de poids. </li><li>Souci exceptionnel du détail et gestion efficace du temps </li><li>Capacité à travailler de manière autonome et en équipe, avec un sens aigu des responsabilités </li><li>Ingéniosité et proactivité dans l’identification et la résolution des problèmes </li><li>Solides compétences en matière d’organisation et de hiérarchisation des priorités Conditions de travail </li><li>Le travail s’effectuera principalement dans les bureaux du Comité paralympique canadien situé à Ottawa. Le ou la titulaire du poste opèrera dans un environnement de travail hybride. Le ou la candidat(e) retenu(e) devra être présent(e) au bureau au moins trois jours par semaine, avec la possibilité d’ajouter des jours supplémentaires selon les exigences du poste. &nbsp;</li><li>Le ou la candidat(e) retenu(e) doit résider ou être prêt(e) à déménager dans la région d’Ottawa.</li><li>Le ou la candidat(e) retenu(e) devra effectuer, à l’occasion, des voyages de plus de 24 h et des activités en dehors des locaux</li><li>Il sera nécessaire de travailler les soirs et les fins de semaine lors des périodes chargées, notamment pendant les Jeux et lors d’autres événements uniques. &nbsp;</li></ul>Processus de dépôt des candidatures :&nbsp;&nbsp;Si vous partagez notre passion pour le sport et si vous adhérez aux valeurs du CPC, veuillez envoyer une lettre d’accompagnement et votre CV.&nbsp;&nbsp;Veuillez déposer votre candidature par l’entremise de BambooHR en utilisant le lien suivant : &nbsp;<a href="https://paralympic.bamboohr.com/careers/115?source=aWQ9Nw%3D%3D" target="_blank">https://paralympic.bamboohr.com/careers/115?source=aWQ9Nw%3D%3D&nbsp;</a>&nbsp;Date limite de candidature : Le 24 novembre 2025 à 17 h HNE&nbsp;&nbsp;Veuillez noter que nous ne communiquerons qu’avec les personnes sélectionnées pour une entrevue. &nbsp;&nbsp;Le CPC s’engage à créer un environnement de travail inclusif et diversifié, et se targue d’être un employeur prônant l’égalité des chances. La candidature de tous les requérants qualifiés sera envisagée, indépendamment de leur race, ascendance, lieu d’origine, couleur, origine ethnique, citoyenneté, croyance, sexe, orientation sexuelle, identité de genre, expression de genre, casier judiciaire, âge, état civil, situation familiale ou handicap. Nous encourageons vivement les personnes issues de groupes sous-représentés ou marginalisés à postuler.&nbsp;Le CPC accueille et encourage les candidatures des Premières Nations, des Métis et des Inuits, des personnes racialisées, des personnes ayant un handicap, des femmes ou des personnes 2SLGBTQ+. Des mesures d’adaptation seront proposées sur demande aux candidats qui prendront part à toutes les étapes du processus de sélection. &nbsp;

Canadian Paralympic Committee / Le Comité paralympique canadien

Job Posting: Officer, Executive Office & Operations

Are you the kind of person who thrives behind the scenes, keeping everything organized, on time, and running smoothly—especially when the stakes are high? Do you love being the trusted right hand to leadership, the calm in the chaos, and the one who ensures that meetings, decisions, and communications happen seamlessly?&nbsp;In this role, you’ll be the central support for our Executive Director and Board of Directors. You’ll coordinate meetings, manage logistics, and keep governance processes on track. If you’re fluent in French and English, comfortable working independently, and energized by structure, precision, and purpose, this could be your perfect fit.&nbsp;This role is ideal for someone who enjoys working quietly but powerfully—someone who’s comfortable with long stretches of focused work, occasional late-night meetings, and the challenge of keeping busy people on schedule. You’ll need patience, persistence, and a sense of pride in being the person everyone relies on. Being politically savvy and tactful in navigating complex relationships and communication styles is key to thriving here.&nbsp;The responsibilities you will be entrusted with include:&nbsp;<ul><li>Supporting the Executive Director and Board of Directors with high-level administrative coordination.</li><li>Managing calendars, travel, correspondence, and meeting logistics—especially for Board and committee meetings.</li><li>Preparing agendas, minutes, and follow-ups, using AI-supported tools and presentation software.</li><li>Coordinating online meetings and maintaining the Board portal and documentation.</li><li>Supporting Board member onboarding, training, and governance processes.</li><li>Ensuring French Language Services (FLS) compliance, including documentation, complaint handling, and bilingual staffing.</li><li>Liaising with internal teams, volunteers, and external partners.</li><li>Navigating complex Board communications with professionalism and persistence.</li><li>Working independently, often outside regular hours, to support evening and weekend meetings.</li><li>Other reasonable duties as assigned.</li><li>Performance Expectations Include:</li><li>Board meeting materials are prepared and distributed on time.</li><li>Minutes are accurate, timely, and action items are tracked.</li><li>FLS compliance documentation is maintained and submitted as required.</li><li>Board portal is consistently updated and accessible.</li><li>Online meetings are set up and run smoothly.</li><li>Communications with Board members are professional, persistent, and respectful.</li><li>Confidentiality and discretion are maintained at all times.&nbsp;</li></ul>What you bring:&nbsp;You’re a Great Fit If You:&nbsp;<ul><li>Have a university degree in business or a related field, or equivalent experience.</li><li>Bring 5+ years of experience in an Executive Assistant or senior administrative role.</li><li>Are fluent in French and English, with exceptional written and verbal communication skills.</li><li>Are confident using Microsoft Office Suite, presentation tools, and online meeting platforms.</li><li>Are comfortable using AI-supported tools for documentation and minute-taking.</li><li>Are highly organized, detail-oriented, and able to manage multiple priorities.</li><li>Thrive in a role that requires independence, discretion, and professionalism.&nbsp;</li></ul>Bonus Points For:&nbsp;<ul><li>Experience supporting a volunteer Board or working in a governance-focused role.</li><li>Familiarity with non-profit organizations and French Language Services (FLS) compliance.&nbsp;</li></ul>What We Offer:&nbsp;Compensation: $61,200 - $81,800 (base salary will commensurate with candidate’s demonstrated experience)&nbsp;<ul><li>Competitive Health and Dental Package;</li><li>Flexible work schedule of 35 hours per week in a hybrid remote work environment;</li><li>Generous PTO;</li><li>A generous Retirement Savings Plan;</li><li>A supportive, mission-focused workplace culture;</li><li>Numerous opportunities for professional development and growth;</li><li>A chance to contribute to meaningful change in your community.&nbsp;</li></ul>About Us: &nbsp;Service Coordination (SCS) is a dynamic organization committed to supporting individuals and families through high-quality services and collaborative partnerships. We believe in empowering people, fostering inclusion, and creating positive change in our community.&nbsp;Service Coordination Support (SCS) is the initial contact for individuals who have a developmental disability or autism in the Ottawa and the Eastern Region. We help people find the supports and services in the community that are needed to assist them in their daily lives. One of our important goals is to empower families/individuals to make informed choices about the supports they seek. For more information about us, please visit: <a href="http://www.scsonline.ca" target="_blank">www.scsonline.ca</a>. &nbsp;Location &amp; commitments: &nbsp;<ul><li>Full-time, permanent position.</li><li>Evening and occasional weekend availability required for Board and committee meetings.&nbsp;</li></ul>Working Conditions:&nbsp;SCS offers a hybrid working environment where work is completed at home or at our head office. It is expected that employees come into the office at their expense when requested. &nbsp;There are frequent interruptions, tight deadlines and shifting priorities. Flexibility is required to support after-hours meetings and events.&nbsp;Accommodations:&nbsp;Service Coordination (SCS) has an accommodation process in place and provides accommodations for candidates and employees with specific needs. If you require specific accommodation please contact the Human Resources Supervisor of SCS so that we can plan to provide appropriate accommodations for you.&nbsp;DEI Statement:&nbsp;SCS strives to create a progressive and inclusive environment that continually recognizes and celebrates the diverse community we are privileged to serve. We endeavor to create a barrier free environment for our clients and our staff where all are welcome, accepted and empowered to recognize and use their strengths and live their best lives. &nbsp; &nbsp; &nbsp;To Apply:&nbsp;Qualified candidates may submit their resumes, along with a cover letter quoting job number 22 - 2025 no later than November 21, 2025 at 4:00pm to Human Resources. &nbsp;While we appreciate all responses, only candidates under consideration will be contacted. We kindly ask not to send in duplicate copies of your resume.

Service Coordination Support / Service Coordination Soutien

Executive Assistant and Board Liaison

The Ottawa and District Labour Council is currently seeking an Administrative Assistant.&nbsp; Under the supervision of the Labour Council President, the Administrative Assistant will provide support and assistance in a professional and friendly environment.&nbsp;&nbsp;General Duties:<ul><li>Administrative Support (including document filing and record keeping, proofreading, processing (general e-mail and mail) correspondence. </li><li>Handling reception including providing information as requested.</li><li>Processing all incoming and outgoing mail and couriers.</li><li>Operating office equipment including photocopiers and postage machine. </li><li>Preparing information packages.</li><li>Set-up and coordination of meetings and conference calls – participant arrangements and logistics.</li><li>Coordination of in-house and out-of-house document storage.</li><li>Update master databases and mailing lists.</li><li>Performing other general office duties as and when assigned.</li></ul>Required Skills:<ul><li>Administrative experience in a professional environment.</li><li>Superior organizational, time management, problem solving skills, and a strong work ethic.</li><li>Strong computer skills, including advanced knowledge of MS Office applications</li><li>Knowledge of the labour movement an asset.</li><li>Social Media skills an asset.</li><li>Bilingualism an asset</li></ul>The ODLC is an equal opportunity employer.&nbsp;Only qualified candidates will be contacted for an interview.

Labour Community Services of Ottawa

Administrative Assistant

Are you looking to join one of <a href="https://reviews.canadastop100.com/top-employer-oma" target="_blank">Greater Toronto’s Top 2025 Employers</a>? The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve. Job summary Reporting to the Senior Manager, Operations, the Sr. Administrator is responsible for providing complex administrative support across the administrative and operational functional areas of the Physician Health Program (PHP) to effectively serve Ontario physicians. How you will make a difference<ul><li>Coordinating, tracking, planning, preparing, and expediting daily workflows for the senior staff by responding to inquiries, preparing documents, supporting the financial operations, and coordinating schedules, travel, and meeting arrangements.</li><li>Preparing documents including but not limited to routine correspondence, contracts, client reports and meeting minutes, ensuring deadlines are met.</li><li>Participate in internal projects, developing and enhancing the administrative processes, PHP database, and documenting department procedures in the Standard Operating Procedures Manual.</li><li>Coordinating activities for annual meetings by assembling and distributing member packages/agendas, recording, determining relative importance and sensitivity of meeting discussions and record minutes, communicating decisions made, and identifying appropriate action through action lists.</li><li>Prepare and provide regular reporting to management on the administrative and clinical activities. Tracking and monitoring administrative metrics for the program to assist the Senior Manager, Operations with program planning, budget, identifying gaps and quality improvement initiatives, and assisting the Senior Manager with reporting to governance.</li><li>Preparing financial invoices and collaborating with the Finance Department on program-related billings</li><li>Present ideas for discussion, participate, and make recommendations for new practices and procedures that will contribute to the participants' experience and ensure high quality of service is provided to PHP participants.</li><li>Manage highly sensitive personal and professional information in accordance with OMA's privacy policies and existing legislation pertaining to addiction and mental health issues.&nbsp; Investigate and research when lab and clinical reports receive insufficient or misleading information.</li></ul>Requirements that are important to us<ul><li>College Diploma in Business/Office Administration or equivalent.</li><li>A minimum 4-7 years’ administrative experience, including medical terminology and financial processing (e.g., invoicing and record keeping).</li><li>Experience in a clinical environment (hospital or clinic).</li><li>Experience working in mental health field would be considered an asset.</li><li>Experience working in an interdisciplinary cross-functional team environment.</li><li>Excellent communication, interpersonal skills and report writing abilities are essential.</li><li>Strong familiarity with Microsoft Office Suite including PowerPoint, Excel, and Word.</li></ul>The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office. What do we have to offer you?<ul><li>A work environment whose values are to be&nbsp;respectful, bold, responsive, and transparent in our work and our behaviours</li><li>A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system</li><li>An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity</li><li>A commitment to growth and development through paid professional development and continuous in-house learning</li><li>A friendly and flexible hybrid work environment</li><li>Competitive salary and bonus program</li><li>Exceptional group benefits package, including a spending account and a robust wellness program</li><li>An organization that has been recognized as a <a href="https://reviews.canadastop100.com/top-employer-oma" target="_blank">Greater Toronto’s Top Employers</a> for five consecutive years.</li></ul>As a condition of employment, OMA conducts background checks and reference checks for all open positions. &nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <a href="https://www.facebook.com/Ontariosdoctors/" target="_blank">Facebook</a><a href="https://twitter.com/ontariosdoctors" target="_blank">Twitter</a><a href="https://www.instagram.com/ontariosdoctors/" target="_blank">Instagram</a><a href="https://www.youtube.com/user/OntMedAssociation" target="_blank">YouTube</a><a href="https://www.linkedin.com/organization-guest/company/ontario-medical-association?challengeId=AQGdOp6XePYVKQAAAXMGTu62OwybvmRqOTI9r9wP-GdGgBm0Is8Mv65Fxm4jhQ_vvVTJ1eCXiNtCyWBph4VH8saK4Tw4445BKQ&amp;submissionId=35e3a3d1-0163-1d16-4bc2-4d9b1f345375" target="_blank">LinkedIn</a>­­ We're excited to share this opportunity, which is for an existing vacancy on our team.&nbsp; Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence. The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.

Ontario Medical Association

Senior Administrator, Physician Health Program

About Food Banks CanadaAt Food Banks Canada, our commitment stretches across the nation, tirelessly supporting and enhancing the work of over 5,500 food banks and community organizations. We invest in, advocate for, and bolster their critical efforts. Through diligent research, we delve into the root causes of food insecurity, devising actionable solutions informed by our findings as we work to create a Canada where no one goes hungry.In 2024, Waterstone Human Capital recognized our workplace for embodying one of Canada’s Most Admired™ Corporate Cultures of the year. This distinction highlights best-in-class Canadian organizations with cultures that have helped them enhance performance. For us, performance means advancing our mission and achieving organizational goals collaboratively with a team that is happy, healthy and engaged.Our efforts and impact are expanding, and we're opening doors for passionate, teamwork-driven professionals in search of a career that's both meaningful and captivating. Bilingualism (English/French) is an asset for all our roles at Food Banks Canada as we support Canadians across the country.About the RoleJoin Food Banks Canada’s national network and help drive programs that make a tangible difference across Canada. As the Coordinator, Grants, you will play an essential role in supporting the delivery and administration of national grant programs that strengthen community partnerships and advance Food Banks Canada’s mission to end hunger. This role combines exceptional customer service with strong attention to detail – you will be the first point of contact for grant recipients, guiding them through applications, agreements, and reporting with professionalism and care. You will manage data entry and documentation to ensure accurate records, organize photos and impact stories, and keep program information up to date for reports and donors. Your clear communication, problem-solving mindset, and ability to build strong relationships will help ensure smooth collaboration with food banks, provincial associations, and other partners. This is a great fit for someone who thrives in a collaborative environment, takes pride in accuracy, and enjoys balancing administrative precision with relationship-driven work.What You Will Be Doing<ul><li>Assist with the administration of national grant programs, including administering applications and providing support through Food Banks Canada’s grant portal (SurveyMonkey Apply)</li><li>Gather and save photos, quotes, and impact reports that are relevant to the grant outcomes from SMApply and complete general data entries </li><li>Lead the follow up process with grant recipients to ensure timely completion of all grant-related requirements, including signing Grant Agreements, submitting quotes or supporting documents, and providing required reports in compliance with grant guidelines</li><li>Collect and organize data across all grant programs to support monitoring, reporting, and continuous improvement, including information for donors, partners, and other stakeholders</li><li>Assist the Program Manager, Grants in building and maintaining strong relationships with the network and program partners by preparing for and participating in meetings with food banks, provincial associations, and other stakeholders, and ensuring prompt follow-up</li><li>Work collaboratively with the Grants team to support the delivery and coordination of program activities and timelines</li></ul>What You Will Need<ul><li>Completion of a post-secondary college diploma program or equivalent in business, administration, or a related field and minimum 2 years’ professional experience. A combination of education/experience will be considered.</li><li>Excellent written and verbal communication skills and knowledge of donor reporting</li><li>Strong experience with Excel and working with large data sets</li><li>Familiarity with basic budgeting and financial record-keeping to support program administration</li><li>Strong customer service skills and relationship building experience</li><li>Experience assisting with programs involving multiple stakeholders, with the ability to help coordinate tasks, timelines, and priorities.</li><li>Clear, professional, and warm communicator</li><li>Superior listening skills and customer service skills with the ability to interpret the concerns and interests of diverse groups of stakeholders </li><li>Project coordination and issue management skills</li><li>Experience supporting granting programs funded by the Government of Canada is an asset</li><li>Bilingualism (English/French) is an asset</li></ul>Working Conditions<ul><li>Full-time, Monday-Friday, with occasional evening and weekend work</li><li>The position is remote and may be based anywhere in Canada</li><li>Occasional travel within Canada may be required</li></ul>Application Information:If this opportunity to work with an exciting, growing, national non-profit appeals to you, please apply with your <a href="https://engagedhr.teamtailor.com/jobs/6717339-coordinator-grants?promotion=1701436-trackable-share-link-fbc-coord-grants-charity-village" target="_blank">cover letter and resume</a>. Additional information on this role can be found in the <a href="https://engagedhr.com/wp-content/uploads/2025/11/1.-Job-Description-Coordinator-Grants-Final.pdf" target="_blank">full job description</a>.This posting will remain open until noon PST Friday, November 21st.We look forward to hearing from and connecting with you!Food Banks Canada believes that diversity is the cornerstone of excellence within our team and mirrors the community we serve. We warmly invite candidates of all genders, ethnicities, cultural backgrounds, sexual orientations, and abilities to apply. Committed to an accessible recruitment journey, Food Banks Canada ensures a barrier-free experience. Should you be approached for a job opportunity, please reach out to <a href="mailto:alleta@engagedhr.com" target="_blank">alleta@engagedhr.com</a>&nbsp;if you require accommodations.We thank all those who apply but only those applicants who are selected for an interview will be contacted.

Food Banks Canada

Coordinator, Grants

Charitable number: 850554858 RR0001Executive Assistant/Office CoordinatorAbout CPFFThe Canadian Pulmonary Fibrosis Foundation (CPFF) is a national charitable organization dedicated to creating a world free of pulmonary fibrosis. We bring together patients, caregivers, healthcare professionals, researchers, and policy makers to improve the lives of Canadians affected by this devastating disease.Guided by our mission, we provide compassionate support, lead advocacy efforts, raise awareness, and fund innovative research—always with the goal of inspiring hope and driving meaningful change for everyone living with pulmonary fibrosis.We invite passionate and purpose-driven candidates to join us in Tackling the Crackle and Shining a Light on Pulmonary Fibrosis—because breathing should never be hard work.PositionExecutive Assistant/Office Coordinator – Full TimeReporting to - CEOLocationThis hybrid role will be Ontario based remote work with occasional travel across Canada for fundraising events, team meetings and other related CPFF work.Summary of the RoleCPFF is seeking an Executive Assistant/Office Coordinator. The successful candidate will play a key role in keeping the organization running efficiently and supporting its mission of patient advocacy, fundraising, and health research collaboration. Reporting to the CEO, this role provides high-level administrative, operational, and Board support — ensuring that leadership can focus on strategy and relationships while day-to-day operations run smoothly.The ideal candidate is proactive, detail-oriented, and thrives in a small, collaborative environment where every task contributes to meaningful impact.Key ResponsibilitiesExecutive and CEO Support• Manage the CEO’s calendar, travel, and meeting logistics.• Track follow-ups, priorities, and deadlines to ensure the CEO stays on top of key deliverables.• Prepare briefing notes, background materials, presentations, and correspondence for meetings and events.• Draft letters, reports, and emails on behalf of the CEO, maintaining professionalism and confidentiality.• Serve as a key liaison between the CEO, Board, staff, donors, and external partners.• Conduct background research and compile information for reports, proposals, or advocacy initiatives.• Support donor and stakeholder communications, acknowledgements, and engagement activities.• Organize and maintain filing systems, databases, and contact lists related to the CEO’s office.Board and Governance Support• Coordinate Board and committee meetings — scheduling, agenda preparation, minute-taking, and follow-up actions.• Maintain Board records, contact lists, and terms of office.• Support the organization’s annual general meeting, Board Retreat and the Board recruitment process.• Ensure governance documentation and compliance records are up to date.Operations and Administration• Oversee general office operations and vendor coordination.• Assist CEO with payroll, expenses, reimbursements and invoices in processing to and communicating with the bookkeeper as needed.• Assists in supporting HR and administrative processes such as onboarding, time tracking, and maintaining organizational policies• Manage electronic filing systems and ensure information is organized and accessible.• Liaise with Finance, I.T. and Donor Coordination roles to ensure a smooth flow of informationFundraising and Event Support –• Assist with fundraising campaigns, donor database updates, and tracking contributions if needed e.g. donor acknowledgment, tax receipts, Canada Help support.• Support for events when donor coordinators are away or need additional support.• Help with communication materials for donors, volunteers, and advocacy campaigns such as reviewing, proofreading and ordering marketing materials.Other• Other duties as assignedSuccessful Applicants will have• 5+ years of experience in administrative, executive support, or operations roles — ideally within a nonprofit or health-related organization.• Diploma or degree in Business Administration, Communication, Nonprofit Management• Related field or equivalent experience will be considered.• Exceptional organizational skills and ability to manage multiple priorities and deadlines.• Strong written and verbal communication skills, with attention to tone and detail.• As we desire to be more technically proficient, the ideal candidate will be comfortable using technology and exploring tools that enhance digital efficiency, productivity and communication.• Advanced proficiency in Microsoft Office 365, Google Workspace, and Dropbox required• Previous experience and intermediate level of proficiency in using Canada Helps, One Cause, and WordPress platforms• Ability to learn software easily such as learning our in-house CRM/data management programs• Experience supporting executives and/or boards and handling confidential information.• Comfortable working independently while contributing to a small, collaborative team.• Must hold a valid driver's license and be comfortable driving to events/meetingsOccupational Requirements:This position supports five-ten events per year which may involve extended periods of standing and walking (up to 10 hours on event days). Duties include event setup, teardown, and supply preparation, which may require lifting or moving materials up to 50 lbs. Some events may take place during evenings or weekends.How to Apply:For more information, visit us at <a href="https://cpff.ca" target="_blank">https://cpff.ca</a>Please send your resume with a cover letter outlining how you meet our specific requirements for the position, put CPFF Job Application on the Subject line and send it to <a href="mailto:info@peoplebrightconsulting.com" target="_blank">info@peoplebrightconsulting.com</a>Please note that the selected candidate may be required to meet any special requirements, e.g., a criminal records or vulnerability checksWe wish to thank all applicants for their interest in CPFF and their applications. Only those candidates selected for an interview will be contacted.

33 Administrative / Clerical Support Full Time Jobs