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The Intake and Client Support Worker plays a pivotal role in ensuring compassionate, responsive, and efficient care for individuals seeking support. This position is designed to engage clients, facilitate their navigation through services, and promote holistic care tailored to individual needs. The Intake and Client Support Worker works closely with a diverse, interdisciplinary team to ensure clients receive coordinated and comprehensive care in line with RPCHC’s mission of promoting health equity and community empowerment.Responsibilities Include:Client Intake and Engagement:<ul><li>Conduct intake interviews with new and returning clients to gather personal, demographic information.</li><li>Provide a welcoming, respectful, and confidential environment for clients to share their needs and concerns.</li></ul>Service Navigation and Referrals:<ul><li>Assist clients in navigating the range of health and community services offered at RPCHC and beyond, ensuring that clients are aware of available resources and how to access them.</li><li>Provide clear information on health services, eligibility, and the application process for various community support programs.</li><li>Book initial appointments, and monitor incoming correspondence, client communication, and accommodation needs.&nbsp;<ul><li>Respond to clients in crisis situations, applying de-escalation techniques to manage conflict and reduce distress, and contribute to a calm and safe environment for both clients and staff.</li></ul></li></ul>Crisis Management and Conflict De-escalation:<ul><li>Document and report any incidents involving crisis situations in accordance with RPCHC policies to support continuous improvement and safety.</li></ul>Documentation and Administration:<ul><li>Register new clients in electronic medical record (EMR) system PS Suite.</li><li>Maintain program wait lists and produce summary reports</li><li>Maintain accurate and up-to-date records of client interactions, services provided, and progress made.</li></ul>&nbsp;Qualifications and Skills required:<ul><li>College diploma or university degree in social services, community health, or a related field.</li><li>At least 3 years of experience working in community-based settings doing client intake, case management, or social services role.</li><li>Strong interpersonal and communication skills, with the ability to build rapport and trust with clients from various cultural, age and economic backgrounds.</li><li>Experience working with individuals facing mental health challenges, addictions, homelessness, and other barriers to health and well-being.</li><li>Ability to work collaboratively in a team-oriented, client-centred environment.</li><li>Understanding and commitment to health equity, anti-racism, social justice, trauma-informed practice, and community empowerment.</li><li>Positive attitude and dependable with strong initiative and the ability to work both independently and in a team-oriented atmosphere.</li><li>Proficiency in the use of computer technology and various software applications (PS Suite EMR an asset).&nbsp;</li><li>Ability to speak additional languages is an asset (i.e.,&nbsp;Amharic, Somali, Swahili, Tamil, Vietnamese, Bengali).</li><li>Flexibility to work some evenings or weekends as needed to accommodate client schedules and community events.</li><li>Commitment to valuing diversity, equity, partnerships and advocacy in keeping with Regent Park Community Health Centre’s Strategic Direction.</li><li>Awareness of and sensitivity to the health issues of a diverse community and experience working with disenfranchised populations.</li><li>Understanding of impacts of systemic oppression on marginalized individuals and communities.</li><li>Knowledge of the Regent Park area and issues affecting families living within the Regent and Moss Park communities&nbsp;</li><li>Must have full COVID 19 vaccine for the protection of clients and staff</li></ul>Please submit your resume and cover letter noting the job title in the subject line by August 19, 2025 to:&nbsp; <a href="mailto:HumanResources@regentparkchc.org" target="_blank">HumanResources@regentparkchc.org</a>Regent Park CHC is committed to equity in our hiring and employment practices. Applications are encouraged from qualified individuals who are Indigenous people, members of racialized communities, individuals of diverse sexual orientation and gender identification, persons with disabilities and others protected under the Human Rights Code as well as individuals with lived experience in the Regent Park community.&nbsp;This is a bargaining unit position within OPSEU Local 5115.

Regent Park Community Health Centre

Intake and Client Support Worker

JOB POSTING&nbsp;Finance and Administration Coordinator&nbsp;&nbsp;Location: Hybrid – 1-2 days in-office (Toronto)&nbsp;Reports to: Director of Operations and HR&nbsp;Job Type: Full-Time, Permanent&nbsp;Salary Range: $60,000 – $65,000 per year and benefits.&nbsp;About CCHR&nbsp;&nbsp;&nbsp;The Canadian Centre for Housing Rights (CCHR) is one of Canada’s oldest charities working to advance the right to adequate housing. Founded in 1987, CCHR has worked tirelessly for over 38 years at the intersection of human rights and housing and is one of Canada’s leading NGOs working in social and economic rights. CCHR works to advance the right to adequate housing by:&nbsp; &nbsp;<ul><li>Serving clients to help them stay housed: CCHR provides free services to tenants facing eviction and human rights violations in their housing, and we are experts in these fields. Each year, we provide services to over a thousand tenants, and we are highly effective in ensuring that some of the most vulnerable Ontario renters remain in their homes.&nbsp; &nbsp;</li><li>Providing education and training about housing rights: CCHR provides public education and training on housing rights and human rights in housing to diverse groups across Ontario, reaching approximately 4,000 people annually. We work with community partners to train individuals and communities about their housing rights and how to assert them, and we engage with landlords to educate them about their obligations as housing providers.&nbsp; &nbsp;&nbsp;</li><li>Advancing rights-based housing solutions: CCHR advances rights-based housing solutions through research, policy development, advocacy, and law reform. Notable achievements include setting a legal precedent preventing landlords from discriminating against renters who receive social assistance, launching a constitutional challenge against the federal government for failing to take action against homelessness, and coordinating the Right to Housing Toronto (R2HTO) network.&nbsp; &nbsp;&nbsp;</li></ul>Working at CCHR &nbsp;CCHR is a collaborative and cross-functional team of about 30 motivated professionals working across Canada, linked by our commitment to advancing the right to housing.&nbsp;&nbsp;Over the past three years, the organization has grown fivefold, expanded our work nationally, and developed innovative ways to engage communities, individuals, and organizations to support rights-based housing solutions. CCHR’s 2024-27strategic plan aims to tackle Canada’s housing affordability crisis head-on through initiatives that promote affordability, equality, and security of tenure across the country.&nbsp;&nbsp;Position Summary&nbsp;&nbsp;The Finance and Administration Coordinator plays a central role in supporting the operational backbone of our organization. With a primary focus on accounts payable/receivable, reconciliation, payroll, and HRIS support, and administrative coordination, this position ensures that key financial and administrative functions are carried out with accuracy and efficiency. The ideal candidate brings strong technical skills, attention to detail, and a service-oriented approach to working in our dynamic, mission-driven team.&nbsp;&nbsp;Key Responsibilities&nbsp;Finance&nbsp;<ul><li>Manage day-to-day accounts payable and receivable processes, including coding, payments,&nbsp;and deposits in QuickBooks and Dext.&nbsp;</li><li>Perform regular reconciliations of bank, credit card, expenses, and statements.&nbsp;</li><li>Support the month-end and year-end financial processes with the accountant.&nbsp;</li><li>Maintain financial documentation by internal policies and procedures, audit, and funding requirements.&nbsp;</li><li>Prepare reports and financial summaries using advanced Excel.&nbsp;</li><li>Utilize software tools such as Dext for processing receipts and invoices.&nbsp;</li><li>Manage vendor and supplier payables and receivables documentation.&nbsp;</li><li>Assist with payroll processing and related reporting.&nbsp;</li><li>Support financial tracking for grants and project-specific budgets.&nbsp;</li></ul>General Administration&nbsp;<ul><li>Provide day-to-day administrative support, including internal communications, scheduling,&nbsp;meeting coordination, agenda preparation, and minute-taking.&nbsp;</li><li>Manage office systems, including document organization through SharePoint.&nbsp;</li><li>Administer and manage the voicemail system and phone service providers.&nbsp;&nbsp;</li><li>Liaise with the external IT service provider to coordinate and escalate requests&nbsp;&nbsp;</li><li>Coordinate procurement and maintain vendor, contractor, and supplier records.&nbsp;</li><li>Manage office supplies and subscriptions, coordinate mail and courier services.&nbsp;</li><li>Maintain shared calendars, filing systems, and workflow documentation.&nbsp;</li></ul>HR Administration&nbsp;<ul><li>Assist with onboarding and offboarding tasks.&nbsp;</li><li>Maintain accurate and up-to-date HR records and data.&nbsp;</li><li>Maintain and update employee information in SharePoint and HRIS system.&nbsp;</li><li>Provide administrative support for payroll and benefits administration.&nbsp;</li><li>Coordinate internal HR processes such as training, leave tracking.&nbsp;</li><li>Ensure discretion and confidentiality with sensitive HR and payroll data.&nbsp;</li></ul>Qualifications&nbsp;<ul><li>Minimum 5+ years of experience in office administration and accounts payable/receivable and payroll processing.&nbsp;</li><li>Proficient in MS Office, SharePoint, QuickBooks, Adobe Pro, and HRIS systems.&nbsp;</li><li>Advanced Excel skills required (formulas and conditional formatting).&nbsp;</li><li>Experience with project management and software such as Asana, MS Project,&nbsp;</li><li>Knowledge of privacy, confidentiality, and data security best practices.&nbsp;</li><li>Strong attention to detail, problem-solving, and analytical skills.&nbsp;</li><li>Excellent communication and people skills.&nbsp;</li><li>Proven ability to prioritize, juggle multiple tasks, and take initiative.&nbsp;</li><li>Ability to work independently with minimal supervision.&nbsp;</li><li>High degree of discretion and professionalism in managing confidential data.&nbsp;</li><li>Charity or nonprofit experience is a strong asset.&nbsp;</li></ul>Skills and Attributes&nbsp;<ul><li>Excellent organizational, analytical, and problem-solving skills.&nbsp;</li><li>Strong strategic thinking, political acumen, diplomacy, discretion, and judgment.&nbsp;</li><li>Ability to work under pressure and adapt quickly to shifting priorities.&nbsp;</li><li>A proactive, flexible attitude with a focus on impact and quality.&nbsp;</li><li>Proficiency in French or other languages is considered a strong asset.&nbsp;</li><li>We recognize and value the unique perspective that people with lived experience of poverty and/or precarious housing bring, in addition to the qualifications listed.&nbsp;</li></ul>&nbsp;Working Conditions&nbsp;This is a hybrid role; most work is performed remotely; flexible in-person work (1-2 days/week) is required at our Toronto office.&nbsp; Standard business hours apply, with some flexibility.&nbsp;<ul><li>Reliable home office setup suitable for remote work, including stable internet and a quiet work environment.&nbsp;</li><li>Extensive computer use and prolonged periods at a workstation.&nbsp;</li><li>Frequent participation in virtual meetings and use of telecom tools effectively.&nbsp;</li><li>Some lifting of equipment or supplies up to 30 lbs.&nbsp;</li><li>On-site work in a small office space.&nbsp;</li></ul>Benefits&nbsp;<ul><li>Health and Dental benefits&nbsp;</li><li>Accidental Death &amp; Dismemberment (AD&amp;D) insurance&nbsp;</li><li>Long-term disability insurance&nbsp;</li><li>Life insurance&nbsp;</li><li>Employer-sponsored RRSP (Registered Retirement Savings Plan),&nbsp;&nbsp;</li><li>Group and individual professional development opportunities.&nbsp;</li></ul>Paid Time Off&nbsp;<ul><li>Four weeks (20 days) of paid vacation annually&nbsp;</li><li>10 paid sick days per year&nbsp;</li><li>Birthday off&nbsp;&nbsp;</li><li>Office closes Dec 25-Jan 1st and Friday afternoons in summer.&nbsp;</li></ul>To apply for this job&nbsp;Applications should include a resume and cover letter in one PDF document submitted by email to <a href="mailto:opportunities@housingrightscanada.com" target="_blank">opportunities@housingrightscanada.com</a> with the subject line: Application – Finance and Administration Coordinator. &nbsp; CLOSING DATE: August 29th, 2025.&nbsp; &nbsp; At CCHR, we believe that a workforce that reflects the diversity of the communities we serve strengthens our ability to achieve our mission. We strongly encourage applicants of all genders, racial, ethnic, and cultural backgrounds, sexual orientations, abilities, and with a range of life experiences to apply.&nbsp; We are committed to full compliance with the Human Rights Code, the Accessibility for Ontarians with Disabilities Act, the Occupational Health and Safety Act, and all other applicable legislation. We will provide accommodation during the hiring process upon request, and information received relating to accommodation measures will be addressed confidentially.&nbsp; &nbsp; We thank all applicants for their interest. Only candidates selected for an interview will be contacted.&nbsp; No telephone or email enquiries, please.&nbsp;

Canadian Centre for Housing Rights

Finance and Administration Coordinator

Corporate Engagement CoordinatorWHO WE ARE Up With Women / Exponenti’elles is a national charity dedicated to helping women and gender diverse individuals experiencing low income build a sustainable pathway out of poverty and realize their full potential. Currently serving in 5 provinces (British Columbia, Alberta, Ontario, Quebec and Nova Scotia) and growing, Up With Women/Exponenti’elles is committed to serving our clients in the official language of their choice, anywhere within our service areas. WHAT WE CAN OFFER We are a team of passionate, innovative professionals, many with lived experience of the intersecting issues of poverty. We are flexible, pro-parent, pro-mental health, and pro-human. Together, we take pride in cultivating a thriving and enjoyable workplace that values diversity, equity, and inclusion. Click here to hear directly from our employees about what it’s like to work with us. Benefits: Health Plan (Paramedical and Dental), Health Spending Account, group insurance (Life, Dependent Life, AD&amp;D), Peace of Mind plan (i.e. prescription drugs, accidental dental, hospital care, etc.), birthday off, internal psycho-social resources, access to one on one coaching as available, and a positive and innovative office culture grounded in our core values of humanity, integrity, humour and purpose.   We offer a hybrid working environment (remote working combined with some office time) with occasional travel within the GTHA.&nbsp;WHO YOU ARE &nbsp;You are a motivated and organized Corporate Engagement Coordinator that will support the delivery of our Pathway to work and Up With Experts volunteer programs, which engage corporate volunteers in skills-based and mentorship opportunities that benefit our clients. You will work closely with the Corporate Engagement Specialist and report to the Associate Director, Philanthropy. &nbsp;The role is ideal for a bilingual (English/French) communicator with strong administrative skills, a keen eye for detail, and a passion for Up With Women/Exponenti'elles Mission. The Coordinator will also support fundraising operations by maintaining accurate records, assisting with reporting, and preparing stewardship materials.&nbsp;WHAT YOU'LL DO Program Coordination (Volunteer Engagement - 60%)&nbsp;<ul><li>Support the scheduling, logistics, and communication for Pathway to Work and Up With Experts volunteer sessions&nbsp;</li><li>Liaise with internal program teams and clients to ensure smooth program delivery&nbsp;</li><li>Track volunteer participation and session outcomes using RE NXT and Salesforce&nbsp;</li><li>Help develop presentation decks and promotional materials using Canva and PowerPoint&nbsp;</li><li>Support post-session surveys and feedback collection.</li></ul>Fundraising Administration (Corporate Partnerships - 30%)<ul><li>Assist with data entry and updates in RE NXT&nbsp;</li><li>Generate reports and pull data to support partnership reporting and renewals&nbsp;</li><li>Conduct prospect research to identify potential corporate partners and volunteer groups.</li></ul>Team Support (10%)<ul><li>Assist the Corporate Engagement Specialist with special projects.&nbsp;</li><li>Contribute to team meetings and planning sessions.</li></ul>KNOWLEDGE &amp; SKILLS<ul><li>1-2 years of experience in program coordination, volunteer engagement, or nonprofit administration&nbsp;</li><li>Strong organizational skills with attention to detail and ability to manage multiple timelines&nbsp;</li><li>Proficiency in Microsoft Office and experience with PowerPoint; experience with Canva is an asset.&nbsp;</li><li>Experience with RE NXT and Salesforce is an asset&nbsp;</li><li>Bilingual (English and French) is strongly preferred</li><li>Excellent written and verbal communication skills&nbsp;</li></ul>

Up With Women/Exponenti'elles

Corporate Engagement Coordinator

Girls Forward is looking for a detail-oriented, systems-savvy Operations &amp; Finance Manager to join our growing team. This is a unique opportunity to step into a dynamic role that blends financial oversight with operations, project management, and team support. As we grow our impact across Canada, we’re looking for someone who thrives behind the scenes — bringing structure to our systems, clarity to our finances, and support to our team. If you’re passionate about building processes that empower others and believe in advancing gender equity through sport and movement, we want to hear from you! ROLE OVERVIEW&nbsp;The Operations &amp; Finance Manager is a new and critical role supporting the day-to-day operations of Girls Forward, with a primary focus on financial oversight, internal systems, and team coordination. You will be responsible for implementing and maintaining efficient operational and financial processes, including onboarding the team into a new project management platform, managing financial workflows, and supporting organization-wide systems. This role includes liaising with our external financial providers and may take on increasing responsibility for full-cycle financial management.You’ll work closely with the Executive Director and leadership team, ensuring the organization runs smoothly behind the scenes. This role is ideal for someone proactive, detail-oriented, and systems-savvy — someone who thrives in a dynamic nonprofit environment and is eager to help build sustainable infrastructure for growth THE ROLE<ul><li>Title: Operations and Finance Manager</li><li>Location: Remote (work from anywhere in Canada)</li><li>Reports to: Executive Director</li><li>Compensation: $45,000 – $60,000 annual salary, $100 monthly cellphone and internet allowance</li><li>Contract Dates: September 2025 – September 2026 (with potential for renewal)</li><li>Hours: Full-time – 37.5 hours per week</li></ul>

Fastandfemale

OPERATIONS AND FINANCE MANAGER (1-YEAR CONTRACT)

--French Description Follows--The Canadian Union of Public Employees (CUPE) 2626 represents the Teaching and Research Assistants, Correctors, Tutors, Lab Monitors, Demonstrators, Proctors, Lifeguards, and Residence Life Workers at the University of Ottawa. Its 4,000+ members support the education and research missions of the uOttawa community, and are the cornerstone of the quality of the academic experience for more than 40,000 students. The Union Coordinator coordinates the Bylaws Revision Committee, the Bargaining Committees and the Labour Relations Committees of all units of CUPE 2626, and supports the work of the Executive Board. These responsibilities are executed under the supervision of the elected Executive Board of Union officers, especially the President, and in collaboration with other Union employees and the diaspora of our membership. The Union Coordinator is generally responsible for supporting the work of the Executive Board; organizing general membership meetings; coordinating with the University of Ottawa’s labour relations; and working to improve the working conditions of union members.Tasks and responsibilities:&nbsp;<ul><li>Assists the president or their representative in internal and external working relations as needed;</li><li>Assists in the preparation of Union and member meetings at the request of the Executive Board;</li><li>Liaises with CUPE and all other organizations regarding labour relations;</li><li>Coordinates Labour relations with the University of Ottawa and coordinates the Labour Management Committees;</li><li>Prepares pre-negotiation documents that includes suggested Articles of the collective agreements to be amended;</li><li>Coordinates the negotiation process for all units of CUPE 2626 under the supervision of the President of each Bargaining Committee;</li><li>Supports the administrative work of the President of each Bargaining Committee;</li><li>Conducts research related to collective bargaining, labour movement, and any other topics requested by the President;</li><li>Coordinates the organization of general assemblies under the supervision of the Executive Board;</li><li>Prepares internal and external documents like monthly reports, General Assemblies kits;</li><li>With the Chairs of Bargaining Committees, coordinates the organization of ratification and strike votes, including but not limited to organizing membership meetings and information sessions (when applicable), as well as preparing the necessary documents for the votes;</li><li>Coordinates the organization of the orientation sessions under the supervision of the Executive Board;</li><li>Assists with the translation of documents as needed;</li><li>With the Stewards Representatives, manages internal and external lists of stewards and develops steward recruitment strategies.</li></ul>------Le Syndicat canadien de la fonction publique (SCFP), section 2626, représente les assistant·e·s d’enseignement et de recherche, correctrices et correcteurs, tutrices et tuteurs, moniteurs et monitrices de laboratoire, sauveteuses et sauveteurs, et travailleuses et travailleurs de la vie en résidence de l’Université d’Ottawa. Les 4000+ membres de ce syndicat répondent aux missions d’éducation et de recherche auprès de la communauté universitaire et sont des acteurs importants pour favoriser la qualité de l’expérience académique d’environ 40 000 étudiant·e·s. Le SCFP 2626 cherche un·e Coordonnateur·trice syndical·e bilingue pour un emploi permanent à temps plein. Le ou la Coordonnateur·trice syndical·e coordonne le Comité de révision des règlements, les Comités de négociation et les Comités de relations de travail de toutes les unités du SCFP 2626, et appuie les travaux des membres du Comité exécutif. Ces responsabilités sont exercées sous la supervision des officiers élu·e·s du syndicat, principalement le ou la Président·e, et conjointement avec ses collègues et la diaspora de nos membres. Le ou la Coordonnateur·trice syndical·e est généralement responsable pour soutenir le travail du Comité exécutif, organiser les assemblées générales, coordonner les relations de travail avec l'Université d'Ottawa, et oeuvre à améliorer les conditions de travail des membres du syndicat.Tâches et responsabilités<ul><li>Aide le ou la Président·e ou son ou sa représentant·e dans les relations de travail internes et externes au besoin ;</li><li>Aide à la préparation des réunions de du syndicat et des membres à la demande du Comité exécutif ;</li><li>Assure la liaison avec le SCFP et toutes les autres organisations en ce qui concerne les relations de travail ;</li><li>Coordonne les relations de travail avec l'Université d'Ottawa et les comités employés-employeur ;</li><li>Prépare les documents de pré-négociation qui comprennent des propositions d'articles des conventions collectives suggérés à amender ;</li><li>Coordonne le processus de négociation de toutes les unités du SCFP 2626 sous la supervision du ou de la Président·e de chaque comité de négociation ;</li><li>Soutient le travail administratif du ou de la Président·e de chaque comité de négociation;</li><li>Effectue des recherches sur les négociations collectives, le mouvement syndical et tout autre sujet demandé par le ou la Président·e ;</li><li>Coordonne l’organisation des assemblées générales sous la supervision du Comité exécutif ;</li><li>Prépare les documents internes et externes tels que les rapports mensuels, les dossiers des assemblées générales ;</li><li>Avec les Président·e·s des comités de négociation, coordonne l'organisation des votes de ratification et de grève, y compris, mais sans s'y limiter, l'organisation des réunions des membres et des séances d'information (le cas échéant), ainsi que la préparation des documents nécessaires pour les votes ;</li><li>Coordonne l'organisation des sessions d'orientation sous la supervision du Comité exécutif ;</li><li>Aide à la traduction des documents au besoin ;</li><li>Avec les Représentant·e·s des délégué·e·s syndicaux·les, gère les listes internes et externes de déléguées syndicales et élabore des stratégies de recrutement de déléguées syndicales.</li></ul>

SCFP-CUPE2626

Union Coordinator | Coordonnateur·trice syndical·e

Job Posting: Administrative Coordinator (Remote Position)We will be reviewing applications and conducting interviews on an ongoing basis, so anyone interested in the position is encouraged to apply early. This posting will close on August 29, 2025.About IPACThe Indigenous Physicians Association of Canada (IPAC) advocates for Indigenous peoples’ health, and acts as a support mechanism for Indigenous physicians, residents and students.&nbsp; We believe in elevating the voices of our Indigenous physician leaders to greater spheres of influence to impact system-level change for the care of Indigenous people. We strive to create a work culture that values respect, collaboration, wellness, and cultural safety.&nbsp; <a href="http://www.ipacamic.ca" target="_blank">www.ipacamic.ca</a>About the job: Administrative Coordinator&nbsp;&nbsp;&nbsp;Administrative SupportThis is an excellent opportunity for an administrator who both appreciates mentorship and learning independently. We are looking for a detail-oriented and collaborative administrator who is as comfortable receiving instruction as they are seeking out innovative solutions to emerging challenges. The person in this position will report to our Executive Director.&nbsp;Administrative Coordinator Roles and Responsibilities<ul><li>Scheduling meetings for Executive Director and Managers.</li><li>Review and upload job board posting requests.</li><li>Assist with mentorship tracking and matching.</li><li>Perform website editing and maintenance.</li><li>Assist with compiling content for e-Newsletters.&nbsp;</li><li>Provide administrative support to staff.</li><li>Update membership information and trackers in real time.</li><li>Attend monthly board meetings and take detailed minutes.</li><li>Direct emails to the appropriate staff member.&nbsp;</li><li>Prioritize tasks across multiple projects.&nbsp;</li><li>Other administrative duties may be added overtime by the Executive Director.&nbsp;</li></ul>What we are looking for in a CandidatePotential candidates may not have everything on this list.&nbsp; We encourage applications from candidates who meet some of the qualifications and are excited about the job.Must Haves<ul><li>A commitment to a culturally safe, supportive and respectful work environment.</li><li>Works well both with a team and independently.</li><li>1 - 2 years experience in an administrative role.</li><li>Enjoys solving a problem and building and improving organizational systems.</li><li>Ability to prioritize and move between diverse projects.</li><li>Resourceful and flexible.</li><li>Ability to think strategically and to seek out feedback to manage systems and improve on them.</li><li>Excellent written and verbal communication skills in English.</li><li>Competence with Microsoft Office, Google tools, Canva, Adobe Products, WordPress and Zoom.</li><li>Confidence with learning to source and use new technological platforms and tools.&nbsp;</li><li>Experience using social media accounts, including Facebook, Instagram and LinkedIn.</li><li>A familiarity with the TRC Calls to Action, the In Plain Sight Report and Joyce’s Principle.</li><li>Excellent follow up and record keeping skills.</li><li>Ability to travel approximately 8-12 days/year.</li><li>Attend board meetings the last Wednesday of each month 7:00-8:30 PM EST</li><li>Ability to attend occasional meetings and events on evenings and weekends.</li></ul>Nice to haves<ul><li>Written and spoken French language skills.</li><li>Experience with Membee would be considered an asset.</li><li>Familiarity with medical education, healthcare, and/or the non-profit sector.</li></ul>Position Details<ul><li>Ideal start date September 15, 2025.</li><li>Full-time employment contract.</li><li>37.5 hours/week.</li><li>$56,000.00/year.</li><li>2 weeks (10 business days) paid vacation.</li><li>One paid organization-wide closure week (5 business days) each summer, upon successful completion of the probationary period. Date to be chosen by the team.&nbsp;</li><li>One paid organization-wide closure week (5 business days) each winter between Christmas and New Years, upon successful completion of the probationary period.</li><li>7 paid sick days upon successful completion of the probationary period</li><li>Unpaid Cultural leaves as outlined in&nbsp;<a href="https://www.canada.ca/en/services/jobs/workplace/federal-labour-standards/leaves.html#h2.8" target="_blank">https://www.canada.ca/en/services/jobs/workplace/federal-labour-standards/leaves.html#h2.8</a>&nbsp;</li><li>Ongoing home office stipend $40/bi-weekly.</li><li>Extended health insurance benefits after the 3 month probation period as well as a $1000.00 annual spending allowance for health and wellness.</li><li>Employees are required to have access to an adequate internet connection and a workspace where the candidate is able to participate in video conferencing and online facilitation.</li></ul>Understanding that internet quality can be a challenge in remote areas, IPAC is committed to working with employees to compensate for costs associated with securing an adequate internet connection.<ul><li>If necessary, computer equipment will be provided.</li><li>Due to the nature of meetings and events, occasional weekends and evening hours will be required.</li><li>All staff are required to attend and work at our IPAC Annual Mentorship Gathering and AGM each summer. The 2026 IPAC Annual Mentorship Gathering and AGM will be at NOSM University June 4-7, 2026. Travel expenses are paid by IPAC.</li><li>All staff are required to attend our annual Board and Staff in person which will take place October 14-19, 2026. Travel expenses are paid by IPAC.</li></ul>Work Environment<ul><li>An opportunity to work in an environment that values Indigenous ways of knowing, learning, and doing.&nbsp;</li><li>A supportive work environment that is committed to your success and development.</li><li>IPAC is a national organization, working across all time zones, with all staff currently working from home.&nbsp;</li><li>You’ll be joining a team of four staff members who virtually collaborate regularly.</li></ul>The Application ProcessAll candidates are asked to&nbsp;<a href="https://docs.google.com/forms/d/e/1FAIpQLSfOOyYPqOy5H9dCdxO0W7QjjZzsDb4H8Hnp7nsk87R3p14VsQ/viewform?usp=dialog" target="_blank">fill out this form</a>, instead of a cover letter. The form will also ask you to upload your resume in a PDF format. Note that you cannot edit your responses after they have been submitted. If you have any problems with the form or have questions about this position, please contact&nbsp;<a href="mailto:kayla.knelsen@ipac-amac.ca" target="_blank">kayla.knelsen@ipacamic.ca</a>&nbsp;&nbsp;We will be reviewing applications and conducting interviews on a rolling basis, so anyone interested in the position is encouraged to apply early. Applicants selected for an interview will be contacted within two weeks of their applications. This posting will close on August 29, 2025.&nbsp;Once the position has been filled, we will close the application form.&nbsp;We are thankful for all applications, and will only be contacting candidates invited for an interview. Given the mission and nature of the activities of IPAC, First Nations, Inuit and Métis applicants will be given priority.

Indigenous Physicians Association of Canada

Administrative Coordinator

<h2>Join us in shaping Canada’s sustainable energy future</h2>The Pembina Institute is seeking a lead for our Operations team based out of either of our Alberta offices (Calgary or Edmonton). Come join our team to&nbsp;ensure the smooth, consistent, and people-centred functioning of our internal operations, supporting staff across the organization to do their best work.<h2>Who we are</h2>At the Pembina Institute, it’s all hands on deck and it has been for the last 40 years.&nbsp;Our 50+ person team, distributed across the country, are passionate and dedicated, but we don't sweat the small stuff. We’re too busy tackling one of the most important issues of our time: Canada’s clean energy transition.&nbsp;In that transition, we don’t leave anyone behind and believe each member of our team plays a critical role in achieving our goals. We ensure equity but promote individuality. We lead with curiosity — challenging our own ideas and limiting beliefs, being open to diversity of thought and opinion. We use evidence-based thinking to inform our recommendations to decision-makers and understand that to make long-lasting changes, we need to take a practical approach when collaborating with others.&nbsp;Our commitment to responsible development, and our “tough, but fair” approach, using research, consulting and convening, gives us credibility with decision-makers whose actions today are setting the direction for the planet. Are you ready to join us?&nbsp;<h2>Meet the team</h2>The Operations team at the Pembina Institute plays a vital role in ensuring the organization runs smoothly, efficiently, and equitably across all offices. We are the behind-the-scenes enablers who support staff through thoughtful systems, responsive service, and reliable tools that help them focus on advancing the institute’s mission. From onboarding and internal communications to document management and office infrastructure, we take care of the essential functions that keep things moving. As a central hub, we work closely with teams across the organization to uphold shared standards and foster a cohesive, people-centred workplace. Our goal is to create an operational environment that empowers impact.<h2>The opportunity</h2>Reporting to the Manager, Operations, the Lead is primarily responsible for overseeing operational processes related to staff onboarding and offboarding, and general office and phone management. As a member of the Operations team, the incumbent will also provide support on other general operations tasks.<h2>Your key responsibilities&nbsp;</h2><ul><li>Lead and coordinate operational tasks related to employee changes — including onboarding, offboarding, and job transitions — in collaboration with human resources and relevant teams.</li><li>Deliver operational onboarding training and conduct touchpoints to ensure new employees are equipped with essential tools and knowledge.</li><li>Maintain accurate and up-to-date employee and operational data across&nbsp;Microsoft 365 and other internal systems.</li><li>Serve as the first point of contact for internal and external inquiries directed to the Operations team’s general inboxes, providing timely and professional support.</li><li>Monitor and support consistent operational standards across all offices, conducting reviews and addressing equity considerations as directed.</li><li>Manage procurement and inventory of office supplies to meet day-to-day operational needs.</li><li>Oversee the organization-wide phone system, including user setup, reception duties, voicemail management, inquiry redirection, and holiday scheduling.</li><li>Provide support with document management systems and contribute to broader operational and administrative tasks, including coverage during team absences.</li></ul><h2>What we’re looking for</h2>As a highly organized and detail-oriented professional, you bring a solutions-oriented mindset, emotional maturity, and a strong sense of ownership to operational work. You excel at managing priorities, making informed decisions, and ensuring consistency and accuracy across systems. Proactive and autonomous, you take initiative, adapt easily to shifting priorities, and thrive in a hands-on role where accountability and follow-through matter. With strong project management skills, you independently organize resources and timelines to maintain efficient, high-quality operations.You’re a thoughtful communicator who builds strong, respectful relationships across teams, approaching challenges with creativity, clarity, and a commitment to resolution. Proficient in Microsoft 365 and other operational tools, you're eager to adopt new technologies and continuously improve how work gets done. Above all, you bring passion and purpose to your work, aligning with the Pembina Institute’s mission and contributing meaningfully to a collaborative, results-driven environment.<h2>What you bring</h2><ul><li>A bachelor’s degree in business administration, operations management, or a related field is preferred.</li><li>Minimum of one year of experience in an administrative or operations role within a professional environment; a combination of education and relevant experience will be considered.</li><li>Proficiency in Microsoft 365 applications and document management systems within a PC-based setting.</li><li>Experience with change management initiatives is strongly preferred.</li><li>Experience working with CRM platforms such as Salesforce is considered an asset.</li><li>Background in a front-facing customer service role is considered an asset.</li><li>Experience working or volunteering in a not-for-profit organization is considered an asset.</li></ul>The typical hiring range for the position is $60,706 to $66,225 annually based on a 37.5-hour work week, with a maximum range of $71,745. Within this range, individual pay is determined by factors including job-related skills, related experience, education and/or training, and internal equity.&nbsp;We know that to meet our ambitious goals, our people are the core. We also know that one size does not fit all; therefore, we offer employees a flexible office and home schedule that allows individuals to find an optimal balance. Our employees receive a generous paid time-off package starting with four weeks of vacation, time to cover health and wellness and professional development, and our offices are closed annually from December 25 to January 1. In addition, we offer RRSP matching, parenthood top-ups, extended health and dental benefits, and yearly development funds.&nbsp;Note: The incentive programs have certain eligibility requirements and may be subject to employment type.<h2>To apply</h2>Applications will be accepted until 11:59 p.m. MDT on Sunday, August 17, 2025.The Pembina Institute is committed to an inclusive, accessible and welcoming hiring process that provides reasonable accommodation to all applicants. Please advise if you require any accommodation to participate in the posting, recruitment, selection or assessment process.&nbsp;Applications at Pembina are reviewed by our hiring team with each recruitment process following similar steps. These typically include a screening call, interview, short assessment or samples of work and a reference check. Candidates selected to advance through the recruitment process will be contacted directly through our applicant tracking system.

Pembina Institute

Lead, Operations (Hybrid)

Mission BC &amp; Alberta Guide Dogs is a registered charity that provides professionally trained Guide Dogs to individuals who have low vision or are blind, Autism Service Dogs to children with autism, and OSI-PTSD Service Dogs to Veterans &amp; First Responders in British Columbia &amp; Alberta. Position Summary The Executive Assistant is a key administrative partner to the CEO and Executive Leadership Team, responsible for ensuring the smooth and efficient operation of executive functions. This high-visibility role demands a detail-oriented, proactive individual with exceptional organizational and communication skills, and the ability to handle confidential information with professionalism and discretion. KEY RESPONSIBILITIES Executive Support<ul><li>Manage executive calendars, appointments, travel arrangements, and conference calls.</li><li>Prepare reports, presentations, correspondence, and meeting materials.</li><li>Screen and prioritize emails, phone calls, and other communications.</li><li>Draft, proofread, and distribute professional-level communications.</li><li>Coordinate meeting logistics, venues, agendas, and follow-ups.</li><li>Serve as the main point of contact between executives and internal/external stakeholders.</li><li>Handle confidential and sensitive information with utmost integrity.</li><li>Assist with special projects and perform general office management tasks as needed.</li></ul>Human Resources Administration<ul><li>Create and maintain up-to-date job descriptions.</li><li>Post job openings and monitor application traffic.</li><li>Draft and distribute employment offer letters and documentation.</li><li>Onboard new hires: personnel file setup, payroll data coordination, handbook issuance, driver’s license and criminal record checks.</li><li>Maintain vacation and time-off records.</li><li>Update Employee Handbook and ensure policy compliance.</li><li>Manage Compass Cards distribution and records.</li></ul>Office Administration<ul><li>Reconcile monthly corporate credit card expenses.</li><li>Organize and archive key documents both physically and digitally.</li><li>Prepare and distribute documents for Board and Annual General Meetings.</li><li>Maintain Board of Directors listings and update governing bodies as needed.</li><li>Submit annual regulatory filings (BC Society Act, Industry Canada, Alberta Extra-Provincial Registration).</li><li>Maintain insurance records for fleet and general liability.</li><li>Secure Certificates of Insurance for events and training.</li><li>Manage the Annual Report distribution list.</li><li>Coordinate IT needs with the off-site IT Manager.</li><li>Schedule monthly virtual staff meetings.</li></ul>Fundraising and Event Coordination<ul><li>Maintain and distribute a schedule of bequests.</li><li>Support planning and logistics for major events (e.g., Golf for Guide Dogs tournament, Trivia Night, Ties for Tails Gala).</li><li>Apply for Gaming Licenses and submit post-event revenue reports.</li><li>Collaborate with CEO on thank-you letters, funding reports, and grant applications.</li></ul>QUALIFICATIONS Education &amp; Experience<ul><li>University degree or equivalent post-secondary education.</li><li>Minimum 3 years’ experience in an Executive Assistant or senior administrative role, preferably supporting C-level executives.</li></ul>Skills &amp; Competencies<ul><li>Excellent verbal and written communications.</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and relationship-building skills.</li><li>High degree of professionalism and discretion.</li><li>Ability to work independently and within a team.</li><li>Comfortable in a dynamic, fast-paced environment.</li></ul>Technical Proficiency<ul><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Familiarity with Google Workspace (Docs, Sheets, Calendar).</li><li>Experience with project management and communication tools (e.g., Trello, Slack) is an asset.</li><li>Comfort working in a Mac/Apple environment.</li></ul>What We’re Looking For At BC &amp; Alberta Guide Dogs, we pride ourselves on fostering a supportive, mission-driven workplace where team members are empowered to make a meaningful impact.<ul><li>A positive, self-motivated individual who takes initiative.</li><li>Someone who thrives in a fast-paced, deadline-driven environment.</li><li>A team player who can build effective relationships within the organization.</li><li>A candidate who is passionate about making a difference through their work.</li></ul>What We Offer<ul><li>4 weeks’ vacation plus Christmas Eve, Easter Monday &amp; your birthday off.</li><li>A comprehensive benefits package includes coverage for health, drugs, vision, and dental care.</li><li>A mission-driven, supportive workplace.</li><li>Opportunities for professional development and training.</li><li>An office culture that values initiative, collaboration, and a good sense of humour.</li></ul>Bring your skills to a team that’s changing lives—we can’t wait to meet the next amazing person to join us! Please email your resume and cover letter to <a href="mailto:william.thornton@bcandalbertaguidedogs.com" target="_blank">william.thornton@bcandalbertaguidedogs.com</a> with "Executive Assistant" in the subject line.

BC & Alberta Guide Dogs

Executive Assistant

Athletics Co-ordinator Permanent (Commencing end of August 2025) On-SiteAnnual Salary Range: $50,000 - $56,000For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with our bold mission - to "inspire girls to be fearless; educate them to be leaders" - and we continue to do that today.&nbsp;The Athletics Co-ordinator plays a key role in delivering an exceptional athletics experience for our students. This multifaceted role provides comprehensive administrative and coordination support across our competitive and instructional athletics programs, ensuring a positive, well-organized, and inclusive environment for all student-athletes. Beyond administrative duties, the Athletics Coordinator will be an active member of our swim coaching team and contribute significantly to our Junior School aquatics programs, including lifeguarding and swim instruction.What You’ll Do:<ul><li>Assists in the organization, and execution of athletic events, practices, and competitions, for athletics programs across the school, such as; weekly game schedules, arrangements for coaches, referees, timekeepers, and transportation, equipment and uniforms inventory and distribution, hosting on-site events and payments for game/tournament officials.</li><li>Helps manage athletic program communications to students, parents, and employees, including myBSS Athletics Team pages.</li><li>Maintains accurate records of student participation, attendance, and achievements in athletic programs.</li><li>Updates and distributes sport guidelines, OPHEA standards, emergency contact details, first aid kits, keys and equipment at the start of each term for all coaches.</li><li>Supports the High Performing Athlete Program (HPAP) with program planning, scheduling, bookings, event planning, data tracking, and communication to parents and athletes.</li><li>Supports the Lang Scholar Program, recognizing leadership potential in student athletes, with the application process, communications, bookings and program planning. </li><li>Assists with swim team practices, attends swim meets and serves as an assistant coach as needed.</li><li>Assists with curricular swim instruction and supervision for students in Grades JK to 6 during Physical Education classes, planning with the Junior School Physical Education team and providing student feedback.</li><li>Leads the swim test process for students going on overnight trips that require a swim test.</li><li>Reinforces pool safety, water safety standards and facility procedures, ensuring first aid kits are up-to-date.</li><li>Schedules lifeguards and keep qualifications records of swim staff in the school in the pool.</li><li>Prepares pool deck equipment for each class and supervises the change room.</li><li>Creates and shares an annual pool schedule. </li><li>Conducts facility inspections and advises facility staff of any maintenance issues.</li></ul>Who You Are:<ul><li>Experience in administrative support and program coordination, preferably within an educational or athletic setting. </li><li>Current NL, Swim Instructors, Standard First Aid and CPR certificates. NCCP Swimming Certification would be an asset.</li><li>Certified to run and evaluate LSS courses and certifications is an asset, but not required.</li><li>Experience in instructing swimming, particularly with school-aged children and adolescents.</li><li>Strong organizational skills with meticulous attention to detail.</li><li>Effective communication and interpersonal skills, with the ability to interact effectively with students, parents, staff, and coaches.</li></ul>Why Work at BSS? At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.&nbsp;Additionally, BSS offers a competitive total compensation package that includes:<ul><li>Summers off! This role works September to June and has July and August off.</li><li>Extensive health and dental benefits package</li><li>Lunch provided every day!</li><li>Use of on-site fitness center</li><li>Professional Learning opportunities</li><li>And a chance to be part of a great community!</li></ul>BSS Values Diversity: BSS is&nbsp;<a href="https://www.bss.on.ca/discover/diversity-equity-inclusion-and-belonging" target="_blank">committed</a> to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.&nbsp;How to Apply: Interested applicants should visit our<a href="https://www.bss.on.ca/discover/careers" target="_blank">&nbsp;website</a>&nbsp;and click&nbsp;<a href="https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=a455d512-2c15-4e80-9909-f7252c8d6408&amp;ccId=19000101_000001&amp;lang=en_CA&amp;selectedMenuKey=CareerCenter" target="_blank">Apply Now.</a>We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at <a href="mailto:" target="_blank">hradmin@bss.on.ca</a>. All information received in relation to accommodation will be kept confidential.We thank all candidates for their applications; however, only those selected for an interview will be contacted.

The Bishop Strachan School

Athletics Co-ordinator

Mackenzie Health Foundation invites you to be part of an extraordinary journey. We've achieved the incredible milestone of raising $250 million – the largest campaign ever for a community hospital in Canada. Now, we’re building on that incredible success with renewed energy and ambition. As we look to the future, our focus is on continued growth, innovation and impact.&nbsp; Join us in driving forward investment to attracts top talent, enhances program excellence, and secures cutting-edge equipment and technology to advance world-leading health care in York Region. Enjoy a rewarding work environment with flexible schedules, growth opportunities, and a culture of inclusivity and belonging. Role Overview: The Specialist, Fundraising Communications supports the development of compelling, donor-centered content that advances major and transformational giving and supports donor stewardship. This role is integral to crafting persuasive proposals, impact reports, stewardship materials, and donor stories that demonstrate the power of philanthropy in transforming health care in York Region. Reporting to the Senior Manager, Fundraising Communications and working closely with cross-functional teams, the Specialist brings donor impact to life through storytelling, content development, and compelling messaging across multiple platforms. Contribute to the Foundation by:<ul><li>Support the creation of persuasive, donor-focused content including annual giving appeals, proposals, pitch decks, impact reports, stewardship materials and news releases.</li><li>Conduct interviews with hospital staff, patients, donors, and other stakeholders to gather meaningful stories that align with philanthropic priorities.</li><li>Write and edit tailored content for high-value donor materials, ensuring consistency in tone, brand voice, and strategic messaging.</li><li>Contribute to the development of donor stories and impact content that highlight the value of philanthropy across clinical programs and areas of greatest need.</li><li>Assist in deploying donor-centric content across Foundation owned digital and social channels.</li><li>Collaborate with the broader marketing and communications team to support Foundation-wide initiatives, including social media, email campaigns, website content and storytelling.</li><li>Support the stewardship team in executing communications materials for major gift announcements and stewardship events.</li><li>Contribute editorial content to Foundation publications such as&nbsp;In Touch&nbsp;magazine.</li><li>Ensure all communications are accurate, brand-aligned, and tailored to specific audiences including donors, clinicians, internal teams and community stakeholders.</li><li>Stay current with emerging technologies and best practices in nonprofit and healthcare storytelling and fundraising communications, including the use of AI tools to enhance content creation and donor personalization.</li></ul>What must you have?<ul><li>Post-secondary degree or diploma in Communications, Journalism, Marketing, Public Relations, or a related field.</li><li>Minimum 3 years of experience in a communications, content development, or fundraising writing role, preferably in the health care or nonprofit sector.</li><li>Proven experience writing persuasive and emotionally resonant content for donor audiences.</li><li>Experience conducting interviews and transforming complex or clinical information into accessible, engaging narratives.</li><li>Familiarity with donor stewardship and fundraising communications best practices.</li><li>Proficiency in Microsoft Office; experience with Canva, Adobe Creative Suite, email marketing platforms, and CMS tools is an asset.</li></ul>What else do you bring?<ul><li>Exceptional writing, editing, and proofreading skills with a keen eye for detail.</li><li>Critical thinker and self-starter with strong organizational, research, interviewing and information-gathering skills.</li><li>Demonstrated ability to adapt writing styles for various audiences and communications channels.</li><li>Ability to work both independently and collaboratively with a team to prioritize competing demands and deadlines in a fast-paced environment.</li><li>Strong storytelling ability with a donor-centric mindset with interview and research experience.</li><li>Ability to manage multiple projects and deadlines in a fast-paced environment.</li><li>Collaborative team player with excellent interpersonal and communication skills.</li><li>Ability to effectively leverage AI-powered writing tools, when appropriate, to support the drafting, editing and refinement of donor-communications—enhancing clarity, consistency and emotional resonance.</li><li>Commitment to the highest standards of ethical practice and occupational health and safety.</li><li>Ability to work independently and collaboratively in a team-orientated environment.</li><li>Alignment with the values of Mackenzie Health Foundation’s purpose and values.</li></ul>Preferably your profile also includes:<ul><li>Access to a vehicle and valid driver’s license</li></ul>This position is permanent full-time, with a flexible, hybrid schedule. Some regional travel may be required to meet with staff, donors, partners and volunteer leaders. Competitive compensation plus benefits and pension plan. The position supports the Foundation’s mission of enhancing healthcare in York Region and offers a fulfilling work environment with growth opportunities and a culture of inclusivity and belonging.

32 Administrative / Clerical Support Full Time Jobs