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BC EPILEPSY SOCIETY JOB DESCRIPTION &nbsp;Salary Range: CAD $25/hr. – CAD $30/hr.&nbsp;As an Admin Support Coordinator with the BC Epilepsy Society, you will provide crucial clerical and organizational support, handle communications (phones, emails, mail), prepare and organize documents, reports, and presentations, coordinate meetings, and assist staff to ensure smooth daily operations &nbsp; &nbsp;Qualifications:&nbsp;Education &amp; Experience&nbsp;<ul><li>Bachelor's degree in business administration with bookkeeping courses, preferred or a combination or equivalent education and experience </li><li>Experience working in a health non-profit setting is an asset&nbsp; Knowledge, Skills &amp; Abilities </li><li>Strong organization, time management, communication (written &amp; verbal), attention to detail, adaptability, and problem-solving skills </li><li>Proficiency in office software – Microsoft Office, Google Workspace, Jane, Sumac, Hootsuite, Canva and Quickbooks are ideal </li><li>Knowledge of counselling skills is an asset </li><li>Knowledge of crisis intervention techniques is an asset </li><li>Understanding of chronic conditions, in particular, epilepsy and functional seizures is a strong asset </li><li>Physical ability to perform the duties of the position. &nbsp;</li></ul>WHY JOIN THE BC EPILEPSY SOCIETY? &nbsp;The BC Epilepsy Society is a provincially incorporated non-profit organization, and a federally registered charitable organization dedicated to serving British Columbians living with epilepsy, and their families.&nbsp;We offer programs and services that build and advocate for our community, tackle the obstacles of living with epilepsy, and educate those in the public.&nbsp;At the BC Epilepsy Society, our vision is to build a community for people living with epilepsy and their loved ones. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with medical conditions and people of all gender identities and expressions and sexual orientations. &nbsp;Our ideal candidate would have personal experience with epilepsy.&nbsp; All successful applicants must provide a copy of a successful vulnerable sector criminal record check.&nbsp; &nbsp;To those Joining our team full-time, we offer a benefits package, including extended health, dental, an Employee Assistance Program (EAP), and the potential for a flexible work schedule in a remote working environment &nbsp;Thank you all for your interest in this position. Only short-listed applicants will be contacted.&nbsp;

BC Epilepsy Society

Admin Support Coordinator

Date Posted: 01/15/2026 Req ID: 46633 Faculty/Division: VP - Division of University Advancement Department: Advancement Services Campus: St. George (Downtown Toronto)Description:Position Summary:Working independently under the general direction of the Counsel, Business Affairs and Advancement and the Executive Director of the Office of the Advancement Counsel, the Executive Assistant supports complex legal and highly sensitive and confidential issues relating to portfolios of the VP Advancement. &nbsp;The Executive Assistant provides executive administrative support related to the Counsel’s responsibilities on financial and legal issues: maintains a comprehensive calendar, prepares background material, drafts complex communication materials/correspondence, serves as the point person with stakeholders, develops and drafts meeting schedules, agendas, meeting packets, and minutes. &nbsp;In addition, the incumbent provides administrative support to the Office of the Counsel: &nbsp;coordinates university signatures for gift agreements, provides information relating to donations and strategic business directions, drafts confidential correspondence relating to University business decisions, provides information and support during confidential University negotiations (e.g., negotiations with outside suppliers; negotiations with entities that the University may acquire or enter into relationships with, including employee entitlements when units join or separate from University), assists the Director with the tracking, filing, preparation and distribution of major gift agreements as required, coordinating naming approvals, governance reporting, annual meetings, conferences and events, tracking and reconciling donations, responds to inquiries from U of T staff, donors and potential donors, &nbsp;prepares monthly and year-end reports for the Associates of the University of Toronto, and assists with special projects.&nbsp;Qualification Required:Education:&nbsp;<ul><li>University degree or acceptable equivalent combination of education and experience.</li></ul>Experience:<ul><li>Minimum five (5) years’ experience in progressively responsible senior administrative roles.</li><li>Experience working in an academic environment and/or with fundraising environment preferred.</li><li>Technical experience managing and organizing a high volume of electronic files preferred.</li><li>Experience working with technical information and databases an asset.</li><li>Proven success in providing superior service and support in a busy, demanding environment.</li><li>Knowledge of the University structure and senior administration an asset.</li></ul>Skills:<ul><li>Superior word processing skills using Microsoft Word; 65 wpm typing; advanced working knowledge of Microsoft Word, Excel, and PowerPoint.</li><li>Experience with databases, digital and electronic file management systems, digital signature solutions, computerized scheduling software, email and internet.&nbsp;</li></ul>Other:<ul><li>Exceptional knowledge of University policies and procedures, and decision-making processes.</li><li>Superior oral and written communication, interpersonal, analytical, decision-making, organizational, and problem-solving skills.</li><li>Demonstrated ability to draft clear and concise correspondence.</li><li>Strong customer-service orientation.</li><li>Demonstrated initiative, accuracy, leadership and meticulous attention to detail.</li><li>Demonstrated judgment, tact, discretion and ability to handle complex matters of a sensitive and confidential nature.</li><li>Ability to organize a heavy and fluctuating workload in a changing environment.</li><li>Ability to work under pressure and to meet deadlines. Ability to assimilate and interpret significant amounts of information.</li><li>Ability to work effectively and professionally, both independently and within a team environment.</li></ul>Closing Date:&nbsp;01/29/2026, 11:59PM ET Employee Group: Salaried Personnel Subarea:PM Appointment Type: Budget - Continuing Schedule: Full-Time Pay Scale Group &amp; Hiring Zone:&nbsp;PM 1 -- Hiring Zone: $76,641 - $89,415 -- Broadband Salary Range: $76,641 - $127,734 Job Category: Administrative / ManagerialDiversity StatementThe University of Toronto embraces Diversity and is building a&nbsp;culture of belonging that increases our capacity to effectively&nbsp;address and serve the interests of our global community. We&nbsp;strongly encourage applications from Indigenous Peoples,&nbsp;Black and racialized persons, women, persons with&nbsp;disabilities, and people of diverse sexual and gender identities.&nbsp;We value applicants who have demonstrated a commitment to&nbsp;equity, diversity and inclusion and recognize that diverse&nbsp;perspectives, experiences, and expertise are essential to&nbsp;strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see&nbsp;<a href="http://uoft.me/UP" target="_blank">http://uoft.me/UP</a>.Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact&nbsp;<a href="mailto:uoft.careers@utoronto.ca" target="_blank">uoft.careers@utoronto.ca</a>.

University of Toronto

Executive Assistant to the Office of Advancement Counsel

Advancement and Foundation Co-ordinatorPermanent Full TimeSalary Range: $60,000 - $68,000For more than 155 years, The Bishop Strachan School has empowered talented girls to grow into fearless women, equipped with intellectual curiosity, adaptability, and compassion to navigate the world. We inspire our students to discover their purpose, build confidence, and express themselves with a strong, independent voice.&nbsp;The Advancement and Foundation Co-ordinator is responsible for providing exemplary administrative and customer service to support the Advancement team, including support for the Major Gifts prospect research and tracking functions. They will maintain the fundraising database by ensuring accurate donor records, processing gifts, generating reports, and supporting fundraising campaigns through effective data management. They are also responsible for administrative support for the Board of Trustees.&nbsp;What You’ll Do:<ul><li>Serve as the primary contact person for the Advancement office.&nbsp;</li><li>Oversees core administrative functions of the Advancement office, including incoming and outgoing mail and courier service, office resources, file management, and room bookings.</li><li>Oversees the Advancement calendar and regularly attends interdepartmental calendar meetings.</li><li>Exercises diplomacy and good judgment in liaising with parents, students, employees, alumnae, donors and volunteers through support that reflects a thorough knowledge and understanding of the department’s activities.&nbsp;</li><li>Monitors budget activity and expense coding and circulates GLs to budget managers.</li><li>Assists with and participates in special events as needed.&nbsp;</li><li>Occasional evening, early morning and weekend work and support for the Front Desk.&nbsp;</li><li>Tracks and coordinates approval of donor-related funding requests made by departments across the school for Advancement records and reporting to donors.</li><li>Coordinates meetings and performs recording secretary duties for the Board of Trustees and Trustee Committees.&nbsp;</li><li>Ensures all Board of Trustees materials are prepared in advance and uploaded to Diligent</li><li>Records and tracks outreach/cultivation activities related to prospective candidates for the Board of Trustees (BoT), including maintaining the BoT skills matrix and pipeline.&nbsp;</li><li>Provides support for the Prospect Management module and moves management measures for the Major Gifts function.</li><li>Oversees bank deposits, batch gifts and issues tax receipts and acknowledgment letters.</li><li>Manages and maintains accurate records in the fundraising database, ensuring accurate data entry, donor records, and gift processing.&nbsp;</li><li>Generates reports, track donor engagement, and support fundraising campaigns by maintaining clean and organized records.&nbsp;</li><li>Supports month end reconciliation with Finance.</li></ul>Who You Are:<ul><li>Successful completion of a university degree or relevant college diploma&nbsp;</li><li>Experience working in a senior administrative role, preferably in an educational or non-profit environment&nbsp;</li><li>Knowledge of Board governance structures and best practices</li><li>Strong organizational, administrative, and time-management skills with the ability to manage multiple priorities and perform effectively under pressure</li><li>Excellent interpersonal and communication skills, including sound judgment, discretion, and diplomacy when working with diverse stakeholders and the public</li><li>Exceptional customer service orientation</li><li>Advanced proficiency with Microsoft Office (Word and Excel), Google Workspace, and Zoom</li><li>Experience with databases, preferably Raiser’s Edge NXT</li><li>Self-motivated, proactive team player with the ability to work independently and collaboratively</li></ul>Why Work at BSS?At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.&nbsp;Additionally, BSS offers a competitive total compensation package that includes:<ul><li>Extensive health and dental benefits package</li><li>Robust pension plan with up to 8% match</li><li>Lunch provided everyday!</li><li>Use of on-site fitness center</li><li>Professional Learning opportunities</li><li>And a chance to be part of a great community!</li></ul>BSS Values Diversity:BSS is <a href="https://www.bss.on.ca/discover/diversity-equity-inclusion-and-belonging" target="_blank">committed</a> to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.&nbsp;How to Apply:Interested applicants should visit our<a href="https://www.bss.on.ca/discover/careers" target="_blank"> website</a> and click <a href="https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=a455d512-2c15-4e80-9909-f7252c8d6408&amp;ccId=19000101_000001&amp;lang=en_CA&amp;selectedMenuKey=CareerCenter" target="_blank">Apply Now.</a>We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at <a href="mailto:hradmin@bss.on.ca" target="_blank">hradmin@bss.on.ca</a>. All information received in relation to accommodation will be kept confidential.Please note, this is an existing vacancy at the school. We thank all candidates for their applications; however, only those selected for an interview will be contacted.

The Bishop Strachan School

Advancement and Foundation Co-ordinator

Big Brothers Big Sisters of Canada (BBBSC) is looking for a National Coordinator, Quality Assurance - Bilingual&nbsp;(French/English) who plays a critical role in facilitating a federation-wide quality assurance program in support of organizational excellence and safe, quality mentoring programs for children and youth across the country.Why Big Brothers Big Sisters of Canada?For over 110 years, Big Brothers Big Sisters Canada (BBBSC) has been championing the health and wellbeing of young people across the country by supporting over 80 member agencies in a united federation. The BBBSC national office provides the federation with support, resources, and guidance, including a national quality assurance program, pan-Canadian mentoring programs, centralized data-collection, shared technology infrastructure, and national fundraising and advocacy campaigns. Together, we mobilize thousands of volunteers who in turn mentor 33,000 children and youth.Ideal CandidateAs a National Coordinator, Quality Assurance - Bilingual, you have knowledge and skills related to quality assurance in the not-for-profit social services sector, ideally achieved through both training and on-the-ground experience. You are fluently bilingual (oral and written in French and English). You are analytical and you have a strong work ethic. You are detail-oriented, and you have an understanding that your work supports the big picture. You have strong listening and presentation skills and a readiness to foster supportive relationships with BBBS agencies of all sizes and in various regions across Canada.&nbsp;You will work collaboratively with a passionate team of professionals in a purpose-driven environment. If you're fluently bilingual, motivated by meaningful work and want to help shape brighter futures, we'd love to hear from you!Responsibilities and Duties&nbsp;In recruiting for the&nbsp;National Coordinator, Quality Assurance - Bilingual, we are looking for someone who can ensure smooth operation of the federation-wide quality assurance program,&nbsp;including working collaboratively with the national office team and agency representatives to conduct reviews, and providing training, guidance and support to more than 80 member agencies. The role also provides crucial logistical, administrative, and technical support to the national office team and assists in the review, revision, and creation of tools, resources, and quality assurance processes.&nbsp;&nbsp;This is a permanent full-time position that reports to the National Director, Quality Assurance. As our National Coordinator, Quality Assurance - Bilingual, you will:<ul><li>Provide information, education and guidance related to National Standards and the quality assurance program to the national office team and to BBBS agency leaders and staff members.</li><li>Facilitate quality assurance reviews with BBBS member agencies across the country, analyze the information and develop written feedback reports.</li><li>Support the design, implementation, and delivery of a training program for conducting reviews, including the provision of ongoing support.</li><li>Work collaboratively with the national office team and BBBS agency representatives to create and disseminate tools and resources.</li><li>Assist in investigations related to federation and organizational health, and quality and safety of BBBS mentoring programs.</li><li>Monitor emerging issues and opportunities and&nbsp;support initiatives involving research, evaluation, and continuous quality improvement.</li><li>Work closely with the national office team on the development and implementation of its operational plans.</li><li>Perform other tasks as assigned from time-to-time.&nbsp;</li></ul>Knowledge and Skills&nbsp;In addition to being a team player, quick learner, and analytical thinker, the ideal candidate will have the&nbsp;following qualifications:&nbsp;<ul><li>Fluent bilingualism (oral and written French and English) is required.</li><li>A degree or diploma in social or human services, organizational development, evaluation, quality assurance, or a related discipline, or an equivalent combination of formal education and experience.</li><li>A minimum of 2 years of experience in the not-for-profit community-based social services sector.</li><li>A commitment to equity and experience working with diverse communities.</li><li>Experience in accreditation, quality assurance, program evaluation, project management or a related field, preferably in a not-for-profit setting.</li><li>Experience using evaluation tools and/or reviewing results of evaluations.</li><li>Ability to analyze,&nbsp;synthesize, and&nbsp;present information in a clear and concise manner.</li><li>Strong oral and written communication skills and organizational skills.</li><li>Adult education experience.</li><li>Advanced Office 365 Suite (Outlook, Teams, SharePoint, One Drive); Advanced MS Office Suite (Excel, Word).</li><li>Enthusiasm for role and ability to work collaboratively with a team and independently and reliably in a remote environment.</li></ul>Application Process&nbsp;Big Brothers Big Sisters of Canada is committed to principles of anti-oppression and employment equity. We strongly encourage persons with disabilities and members of Indigenous, Black, racialized, 2SLGBTQIA+, Francophone, and other equity-seeking groups to apply and to self-identify. French and English, both oral and written, is required for this role.BBBSC does not use AI to screen, assess, or select applicants. The posting will be live until the position is filled, or until a candidate has been identified. We thank all applicants for your interest. Only those selected for an interview will be contacted.------------Grands Frères Grandes Sœurs du Canada (GFGSC) est à la recherche d'une coordinatrice nationale ou d'un coordinateur national de l'assurance de la qualité – bilingue (français et anglais) qui jouera un rôle essentiel dans la facilitation d'un programme d'assurance de la qualité à l'échelle de la fédération afin de soutenir l'excellence organisationnelle et des programmes de mentorat sûrs et de qualité pour les enfants et les jeunes à l'échelle nationale.Pourquoi travailler pour grands frères grandes sœurs du canada?Depuis plus de 110 ans, Grands Frères Grandes Sœurs du Canada (GFGSC) lutte pour la santé et le bien-être des jeunes personnes à l'échelle nationale en soutenant plus de 80 organismes membres au sein d'une fédération unie. Le Bureau national de GFGSC fournit à la fédération un soutien, des ressources et des conseils, y compris un programme national d'assurance de la qualité, des programmes de mentorat pancanadiens, une collecte de données centralisée, une infrastructure technologique partagée et des campagnes nationales de collecte de fonds et de plaidoyer. Ensemble, nous mobilisons des milliers de bénévoles qui, à leur tour, font du mentorat auprès de 33 000 enfants et jeunes.Candidature idéaleEn tant que coordinatrice nationale ou coordinateur national de l'assurance de la qualité – bilingue, vous devez posséder des connaissances et des compétences liées à l'assurance de la qualité dans le secteur sans but lucratif des services sociaux, idéalement acquises grâce à une formation et à une expérience pratique. Vous devez être parfaitement bilingue (à l'oral et à l'écrit en français et en anglais). Vous êtes une personne analytique et vous avez une excellente éthique de travail. Vous avez le souci du détail et vous savez que votre travail s'inscrit dans une perspective d'ensemble. Vous avez d'excellentes compétences en écoute et en présentation et vous êtes disposée ou disposé à établir des relations de soutien avec les agences des GFGS de différentes tailles et de diverses régions du Canada.&nbsp;&nbsp;&nbsp;&nbsp;Vous collaborerez avec une équipe passionnée de spécialistes dans un environnement axé sur l'engagement. Si vous êtes parfaitement bilingue, que le sens du travail vous motive et que vous souhaitez aider à façonner un avenir meilleur, n'hésitez pas à communiquer avec nous.Fonctions et responsabilitésNous sommes à la recherche d'une coordinatrice nationale ou d'un coordinateur national de l'assurance de la qualité – bilingue en mesure d'assurer le bon fonctionnement du programme d'assurance de la qualité dans l'ensemble de la fédération, notamment en travaillant en collaboration avec l'équipe du Bureau national et les représentantes et représentants des agences afin de mener des examens et de fournir de la formation, des conseils et du soutien à plus de 80 organismes membres. La ou le titulaire de ce poste apporte également un soutien logistique, administratif et technique essentiel à l'équipe du Bureau national et contribue à l'examen, à la révision et à la création d'outils, de ressources et de processus d'assurance de la qualité.Il s'agit d'un poste permanent à temps plein qui relève de la directrice nationale, Assurance de la qualité. En tant que coordinatrice nationale ou coordinateur national de l'assurance de la qualité – bilingue, vous devrez :<ul><li>Fournir de l'information, de la formation et des conseils concernant les normes nationales et le programme d'assurance de la qualité à l'équipe du Bureau national et aux membres de la direction et du personnel des agences des GFGS.</li><li>Faciliter les examens de l'assurance de la qualité auprès des organismes membres des GFGS dans l'ensemble du pays, analyser l'information et élaborer des rapports de rétroaction écrits.</li><li>Soutenir la conception, la mise en œuvre et la prestation d'un programme de formation pour la réalisation d'examens, y compris la fourniture d'un soutien continu.</li><li>Collaborer avec l'équipe du Bureau national et les représentantes et représentants des agences des GFGS pour créer et diffuser des outils et des ressources.</li><li>Participer aux enquêtes relatives à la santé organisationnelle de la fédération ainsi qu'à la qualité et à la sécurité des programmes de mentorat des GFGS.</li><li>Surveiller les questions et occasions émergentes et soutenir des initiatives impliquant la recherche, l'évaluation et l'amélioration continue de la qualité.</li><li>Collaborer étroitement avec l'équipe du Bureau national dans le cadre de l'élaboration et de la mise en œuvre de ses plans opérationnels.</li><li>Effectuer d'autres tâches à l'occasion, selon les besoins.</li></ul>Connaissances et compétencesEn plus d'avoir un esprit d'équipe, d'apprendre rapidement et d'avoir des compétences analytiques, la candidate idéale ou le candidat idéal devra satisfaire les exigences suivantes :<ul><li>Bilinguisme (à l'oral et à l'écrit en français et en anglais) requis.</li><li>Diplôme en services sociaux ou humains, en développement organisationnel, en évaluation, en assurance de la qualité ou dans une discipline connexe, ou une combinaison équivalente d'éducation formelle et d'expérience.</li><li>Au moins 2 ans d'expérience dans le secteur sans but lucratif des services sociaux communautaires.</li><li>Engagement en faveur de l'équité et expérience de travail avec diverses communautés.</li><li>Expérience en accréditation, en assurance de la qualité, en évaluation de programmes, en gestion de projets ou dans un domaine connexe, de préférence dans un environnement sans but lucratif.</li><li>Expérience dans l'utilisation d'outils d'évaluation ou dans l'examen des résultats d'évaluations.</li><li>Capacité à analyser, à synthétiser et à présenter de l'information de manière claire et concise.</li><li>Excellentes aptitudes en communication orale et écrite ainsi qu'un grand sens de l'organisation.</li><li>Expérience en formation pour adultes.</li><li>Connaissances avancées de la suite Office 365 (Outlook, Teams, SharePoint et OneDrive) et de la suite Microsoft Office (Excel et Word).</li><li>Enthousiasme pour le rôle et capacité à travailler en collaboration avec une équipe et de manière indépendante et fiable en télétravail.</li></ul>Processus de candidatureL'organisme Grands Frères Grandes Sœurs du Canada souscrit aux principes de la lutte contre l'oppression et de l'équité en matière d'emploi. Nous encourageons fortement les personnes en situation de handicap et les membres des groupes autochtones, noirs, racialisés, 2SLGBTQIA+, francophones et d'autres groupes en quête d'équité à postuler et à s'identifier en tant que tels. La maîtrise du français et de l'anglais, à l'oral et à l'écrit, est requise pour ce poste.GFGSC n'utilise pas l'intelligence artificielle pour présélectionner, évaluer ou sélectionner les candidates et candidats. L'annonce demeurera publiée en ligne jusqu'à la dotation du poste ou l'identification d'une candidate ou d'un candidat. Nous remercions l'ensemble des candidates et candidats de leur intérêt. Nous communiquerons uniquement avec les personnes sélectionnées pour une entrevue.

Big Brothers Big Sisters of Canada/Grands Frères Grandes Sœurs du Canada

NATIONAL COORDINATOR, QUALITY ASSURANCE - BILINGUAL (FRENCH/ENGLISH)  |  COORDONATRICE NATIONALE OU COORDONATEUR NATIONAL DE L’ASSURANCE DE LA QUALITÉ – BILINGUE (FRANÇAIS ET ANGLAIS)

The <a href="https://cou.ca/" target="_blank">Council of Ontario Universities (COU)</a> invites applications for the position of Administrative Assistant.&nbsp;The Council of Ontario Universities is the forum for Ontario’s universities to collaborate and advocate in support of their shared mission to the benefit and prosperity of students, communities, and the province of Ontario.Our work advances postsecondary education through collective advocacy, sector collaboration, and a range of shared services for our members, Ontario’s 21 universities. The COU Secretariat is a collaborative team of professionals where each employee contributes directly to the success of the organization. COU is committed to equity, diversity, and inclusion and supports equal opportunity to all employees.Reporting to the Vice-President, Public Affairs, the Administrative Assistant will provide support and assistance to all unit staff. COU invites applications from experienced professionals with backgrounds in the public, private, and not-for-profit sectors. We offer a competitive total compensation package, generous time off, and a close-knit and collaborative work environment in the heart of downtown Toronto’s Discovery District.&nbsp;The hiring salary range for this position is $47,317-$52,640/year plus comprehensive benefits package. Remuneration commensurate to relevant skills and experience.Key Responsibilities:In this role, you will proactively:<ul><li>Provide day-to-day administrative support to the Public Affairs unit and participate in various projects and committees, providing support to other team members as required.</li><li>Provide calendar management for the VP-Public Affairs, Manager Government and Stakeholder Relations and Director of Communications.</li><li>Schedule and book meetings, including for Public Affairs supported committees, prepare meeting packages, assist in the preparation and distribution of documents, prepare expense reports and other financial material, photocopy, and organize meeting logistics including catering and meeting room set-up; coordinate travel arrangements as required. </li><li>Contribute to the process of planning and executing special events.</li><li>Conduct background research and prepare reports for senior staff on assigned issues and topics.</li><li>Daily media scanning and email summaries.</li><li>Process invoice and responsible for budget reconciliation and management.</li><li>Provide support to the broader COU Secretariat based on a “whole COU” in coordination with other administrative staff.</li></ul>Skills:<ul><li>Completion of postsecondary diploma or degree and at least 2-4 years’ experience in a similar role.</li><li>Minimum college diploma. An undergraduate degree would be an asset.</li><li>Two to three years’ experience in an administrative position in a government ministry or agency, an educational institution, an NGO or membership organization or other relevant business as applicable.</li><li>Strong organizational skills and ability to prioritize effectively. </li><li>Excellent verbal and written communications skills.</li><li>Professionalism, sound judgment, tact and discretion. </li><li>Proven ability to work effectively in a fast-paced environment and handle changing priorities.</li><li>Capacity for independent, self-initiated action, with minimum supervision and high level of accuracy and quality of work.</li><li>Solid computer skills and experience working with Microsoft Word, Excel, PowerPoint, Outlook and Adobe Acrobat. </li><li>A team player who is adept at working with people at all organizational levels, both internally and externally.</li></ul>Those qualified are asked to submit a cover letter with resume, outlining your experience and suitability for the position as well as salary expectations, to: <a href="mailto:PARecruit@cou.ca" target="_blank">PARecruit@cou.ca</a>.&nbsp;Application Deadline:&nbsp;5:00pm EST January 26, 2026.Information regarding COU is available at <a href="http://www.cou.ca" target="_blank">www.cou.ca</a>.COU is an Equity-Focused and Equal Opportunity employer, committed to equity, diversity and inclusion (EDI) as part of its core values. EDI is a vital component of COU’s strategic priority to achieve organizational excellence. COU will foster a culture of equity, diversity and inclusion by enhancing and developing programs, policies, and training that supports and educates our employees. We recognize and appreciate the transformative power of diversity in the workplace. We encourage applications from individuals who identify as members of equity-deserving communities.COU is committed to providing an inclusive and barrier free recruitment process to applicants with accessibility needs in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA).&nbsp; If you require an accommodation during this process, please inform COU of your requirements.We thank all applicants for their interest, however, only those selected for an interview will be contacted.Land AcknowledgementThe land on which the Council of Ontario Universities (COU) operates in the traditional territory of the Huron-Wendat, Anishnabek Nation and Haudenosaunee, and the treaty land of the Mississaugas of the Credit.&nbsp;The territory is the subject of the Dish with One Spoon Wampum Belt Covenant, an agreement between the Haudenosaunee Confederacy and the Anishinabek and allied nations to peaceably share and care for the resources around the Great Lakes. Today, this meeting place is still the home to many First Nations, Inuit, and Métis people from across Turtle Island and we are grateful to have the opportunity to work on this land.&nbsp;COU recognizes the historical and ongoing contributions of Indigenous peoples to our society, the historical and continuing injustices that Indigenous peoples endure, and the need for truth and reconciliation.&nbsp; COU is committed to&nbsp;forging a sustainable relationship with Indigenous partners based on principles of mutual trust, respect, reciprocity, and inclusion, towards making historic and significant progress in advancing the process of reconciliation in our communities, in our province, and across Canada.

Council of Ontario Universities

Administrative Assistant

Executive AssistantFull-time • Canmore, AB • Hybrid FlexibilityIf you love keeping leaders organized, creating calm in busy environments, and being the go-to person who makes everything run smoothly, this role is for you.We’re looking for an Executive Assistant who brings initiative, professionalism, and heart. Someone who thrives in a people-centered organization. Someone who can manage details, juggle priorities, and build strong relationships with ease.You’ll support the CEO, the Board of Directors, and HR administration—all while contributing to a compassionate, values-driven team that serves the Bow Valley community.Day to day responsibilities include:Support the CEO<ul><li>Manage calendars, meetings, travel, and logistics</li><li>Prepare correspondence, presentations, and briefing materials</li><li>Track priorities and ensure follow up happens</li><li>Coordinate donor stewardship and maintain accurate records</li><li>Support expense submissions and documentation</li><li>Act as a professional, welcoming first point of contact for staff, partners, donors, and community members</li></ul>Support the Board of Directors<ul><li>Coordinate Board and Committee meetings, including agendas, minutes, scheduling, and logistics</li><li>Prepare and distribute governance materials on time</li><li>Manage Board onboarding and offboarding</li><li>Support the Board Chair with scheduling and background information</li><li>Maintain accurate governance documentation and archives</li></ul>HR Administration<ul><li>Coordinate recruitment activities and new hire onboarding</li><li>Maintain employee files and complete quarterly BambooHR audits</li><li>Support payroll coordination and time approvals</li><li>Liaise with contracted HR services</li></ul>What We Want to See on Your Resume<ul><li>Experience supporting senior leaders or executives</li><li>Strong written and verbal communication skills</li><li>Proven ability to manage calendars, scheduling, and competing priorities</li><li>Comfort working with technology, documentation, and administrative systems</li><li>Experience in HR administration or office coordination (asset, not required)</li><li>High level of discretion and confidentiality</li></ul>What We’ll Explore Together in the Interview<ul><li>How you stay organized when everything is urgent</li><li>How you communicate with clarity, professionalism, and warmth</li><li>How you handle confidential information and sensitive conversations</li><li>Your approach to relationship-building with staff, Board members, and donors</li><li>How you adapt when plans shift</li><li>Your ability to anticipate needs before they’re requested</li><li>Your alignment with our values of dignity, comfort, and excellence</li></ul>What It’s Like to Work HereOur team is grounded in three core values:Dignity Respect for every person and every situation.Comfort Warm, supportive interactions that reduce barriers.Excellence Reliable follow through, thoughtful execution, and continuous improvement.You’ll be joining a supportive environment where your work truly matters.Ready to Apply?If you’re looking for meaningful work where your organizational strengths make a real impact, we’d love to meet you. This position is based in beautiful&nbsp;Canmore, Alberta, with hybrid flexibility.About Bow Valley PalliativeBow Valley Palliative provides compassionate support to individuals and families navigating serious illness, caregiving, and end-of-life experiences. We are committed to dignity, comfort, and excellence in everything we do.&nbsp;&nbsp;

CAREERS: Next Generation

Executive Assistant

<h2>If you are an administrative wizard and get things DONE kind of person, keep scrolling or <a href="https://thereconsulting.ca/project-mobilizer-talent-2026/" target="_blank">check out our digital job posting here</a>.</h2>Are you a curious, highly organized badass who brings both rigor and care to their work? Do you want to be part of values-driven management consulting and want to push your edges in the service of incredible clients with deep impact? Then we are for you! We're looking a Project Mobilizer to join our team.<h3>The Role</h3>A Project Mobilizer is an important part of the There Consulting team. This role reports directly to the Director of Operations and plays an essential, supportive administrative role in projects, producing high quality work. Project Mobilizers have the right mix of qualities, skill and experience to help us deliver exceptional results for our clients.<h3>First things first</h3>THIS IS A FULL-TIME PERMANENT ROLE:32 hours per week$45,000- $55,000 annuallyANTICIPATED START DATE:As soon as possibleWE OFFER:<ul><li>An opportunity to work with a principled, impact-driven firm recognized for integrity and excellence.</li><li>A team that punches above its weight — creative, curious, and grounded in purpose.</li><li>A supportive environment that supports people to grow and values laughter, learning, and bringing your whole self to work.</li><li>Competitive salary and benefits, including generous vacation, medical and dental coverage, and a Health Spending Account.</li></ul><h3>We are There</h3>We are a Black-owned, women-led, values-driven management consulting firm that prioritizes working with small- to medium-sized not-for-profit organizations, foundations and NGOs that are committed to creating a better world. Our consultants work domestically and internationally with clients who are changemakers doing critical work in social, gender and environmental justice; violence against women; HIV/AIDS; 2SLGBTQIA+ rights; community-based health; housing; youth employment; mental health; newcomer and settlement; prisoner justice and addictions services.&nbsp;We also work with and support the development of a range of coalitions, coordinating committees, networks, and consortiums. We currently operate both in-person and virtually with team members and associates in various cities.<h3>What is a Project Mobilizer?</h3>An eager, curious, organized and initiative-taking individual who is inspired by the work of values-driven, not-for-profit organizations doing transformative work. You bring a range of administrative and productivity skills and tools that will contribute to the overall success of the team. You are excited to stretch and learn in an agile and iterative environment, providing support to multiple projects across several sectors. Like us, you value integrity, ingenuity, humility and accountability in all aspects of how you work and can demonstrate and celebrate these accordingly.Project Mobilizers are responsible for providing general support to all assigned projects, working autonomously and collaboratively on a wide variety of tasks and deliverables. You will work directly with the Co-CEOs, Director of Operations, Associate Consultants and Core Team to intimately support the work of various not-for-profit organizations locally, nationally and internationally. There will never be a dull moment, and your detail-oriented drive to deliver and find administrative efficiencies will be highly valued.Generally, as a Project Mobilizer, you will work with us to:<ul><li>Complete a wide variety of administrative project related tasks that facilitate project delivery.</li><li>Assist with the coordination of all projects, supporting project meetings and task mobilization.</li><li>Mobilize elements of the project through meeting scheduling and direct engagement with project rights and interest holders.</li><li>Support technological aspects of projects including, but not limited to, virtual meetings, whiteboarding and other web-based productivity tools.</li></ul><h3>What we are looking for</h3>We expect Project Mobilizers to be able to demonstrate their:<ul><li>Strong administrative and organizing abilities.</li><li>Problem-solving and prioritization skills.</li><li>Curiosity and attention to detail.</li><li>Exceptional writing, editing and presentation skills.</li><li>Technological prowess with software and systems like Google Workspace and its suite of applications, Kumospace and other virtual meeting platforms, project management systems like ClickUp, and whiteboarding tools like Miro, along with other SaaS and productivity tools.</li><li>Integrity and commitment to an intersectional feminist, anti-racist, anti-oppressive ethos.</li><li>Warmth, empathy and care for others.</li><li>Strong, independent work ethic and ability to meet timelines and deadlines.</li><li>Surge capacity to supportively stretch when needed.</li><li>Fast thinking and ability to juggle multiple projects and competing deadlines with ease.</li></ul><h3>Let's break down the role</h3>Project Work and Coordination (70%)<ul><li>Supporting the delivery of virtual meetings, focus groups and engagements, taking detailed notes and tracking action items.</li><li>Scheduling appointments and project-related meetings, using scheduling software such as Koalender and Google Calendar, coordinating with the Co-CEOs, Director of Operations, Associate Consultants and external partners.</li><li>Understanding and prioritizing workflows and multiple project requirements.</li><li>Managing and tracking data collection and rights and interest holders engagement processes while ensuring a seamless client experience.</li><li>Following up on project scheduling and working closely with Project Leads.</li><li>Regular communication with clients and other external rights and interest holders.</li><li>Gathering information and analyzing project information.</li><li>Supporting report template preparation, proofreading, formatting and the logistics of documents.</li><li>Developing presentation decks, agendas and other project related materials.</li><li>Providing other forms of surge capacity where needed.</li></ul>Administrative Duties (30%)<ul><li>Scheduling/organizing the administrative logistics of project-related meetings and events (travel, booking rooms, room set up and materials, handling technology, catering, etc. to ensure a smooth, successful session).</li><li>Updating and project task-tracking in ClickUp.</li><li>Storing, filing, creating and organizing project folders and documents in Google Drive.</li></ul><h3>The work environment</h3>The Project Mobilizer can work from a home office anywhere in the GTA (Greater Toronto Area) with a strong internet connection and cellular reception that enables them to be available within our office hours (8am – 6pm ET) and to work confidentially, effectively, efficiently and participate in or lead tele or video conference meetings. The Mobilizer will provide their own phone and laptop with appropriate software and security applications.Our work is both virtual and in-person, and some evenings and weekend work may be required. Meetings with the Co-CEOs, Director of Operations, Project Leads and other team members will usually take place online. We maintain a virtual office to decrease isolation, host meetings and co-work. We work hard, encourage role autonomy, practice accountability and respect people’s ability to manage their own time while delivering on commitments.<h3>What you bring</h3>Key Qualifications and Competencies<ul><li>Post-secondary education coupled with 3-5 years of office/project administration or coordination experience, preferably within the not-for-profit and social impact sectors.</li><li>Technological prowess across SaaS platforms and productivity tools (e.g. ClickUp, Google Workspace, Zoom, MS Office, Miro, Atarim, etc.).</li><li>Demonstrated project coordination / management skills.</li><li>Seriously badass scheduling skills with a keen attention to detail.</li><li>Excellent client service skills and a commitment to building and maintaining strong, respectful and effective relationships.</li><li>Proactive in following up on details, anticipating issues and timely follow up on all requests.</li><li>Capacity to manage multiple priorities and the ability to work in a supportive, collaborative and solution-focused way horizontally across the business.</li><li>Problem-solving skills and flexibility, with the ability to adapt and pivot to ever changing demands.</li><li>Experience with report and presentation preparation.</li><li>Professionalism in working with senior executives and navigating relationships with acuity.</li><li>Demonstrated commitment to values driven practice that is feminist, anti-racist, anti-oppressive and accessible.</li><li>Thrives in a fast-paced, dynamic, small-team environment.</li></ul><h3>How to apply</h3>Please submit a cover letter and resume in one PDF file <a href="https://forms.clickup.com/14149589/f/dftyn-147334/TKBUHZ5W6KZ1IE3FAD" target="_blank">using this form</a>. Your cover letter should outline why you are perfect for this role and what excites you the most about it.We will be reviewing applications as they’re received until February 5th, 2026 at 5:00pm EST. We thank all applicants; however, only those selected for an interview will be contacted. Please use the link provided to apply; no emails or phone calls.&nbsp;Should you have any questions or require accommodations during the recruitment process, please contact Victoria Nhan, Director of Operations, at <a href="talent@thereconsulting.ca">talent@thereconsulting.ca</a>.Learn more about There Management Consulting Inc. at <a href="https://thereconsulting.ca/" target="_blank">thereconsulting.ca</a>

There Management Consulting Inc.

Project Mobilizer

Canada’s electricity sector is experiencing significant growth and transformation. As Canadians electrify their homes and vehicles, integrate renewable energy technologies into the grid and embrace the impact of digital technology, it is crucial to bring together employers, unions, post-secondary institutions and policymakers to address the labour challenges confronting the sector.Electricity Human Resources Canada (EHRC) is working with its partners to build a world-class, safety-focused, innovative and inclusive electricity workforce.The Project Coordinator supports national initiatives that connect employers with jobseekers, especially youth, newcomers and individuals from equity-deserving groups. Reporting to the Project Manager, this role involves administrative coordination, stakeholder engagement and process improvement. Ideal candidates are enthusiastic about supporting Canada’s low-carbon future and collaborating with partners across the country.<h3>Responsibilities</h3><ul><li>Coordinate the processing and filing of documents related to funding applications and contracts.</li><li>Prepare and send correspondence to partner organizations and contacts on behalf of project team.</li><li>Respond to phone and email inquiries, and maintain communication with project committees and stakeholders.</li><li>Conduct monitoring calls and collect testimonials from participants and partner organizations.</li><li>Update project records in the database software with all relevant information.</li><li>Generate reports on project metrics such as participation numbers and geographic distribution.</li><li>Review, code, validate and submit invoices, expense claims and payment requisitions to Finance.</li><li>Support marketing efforts by drafting communications and assisting with outreach.</li><li>Coordinate travel and hospitality arrangements in line with Treasury Board guidelines.</li><li>Prepare agendas, plan meetings and events, and take and transcribe minutes for project committees and working groups.</li><li>Occasionally, represent EHRC at industry events and speak to EHRC programs.</li><li>Perform other duties as needed in a dynamic work environment.</li></ul><h3>Qualifications</h3><ul><li>Undergraduate degree, college diploma or at least three years of related project and administrative experience in a professional service environment.</li><li>Outstanding communication and interpersonal skills; must be comfortable dealing with internal and external clients in senior management positions.</li><li>Strong knowledge of business support processes and tools, including Microsoft Office and Adobe Acrobat.</li><li>Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</li><li>Strong attention to detail.</li><li>Self-starter with the ability to work independently and as part of a team, with minimum supervision.</li><li>Ability to maintain confidentiality, discretion and tact when dealing with sensitive information.</li><li>Experience working on diversity, equity and inclusion projects is an asset.</li><li>Knowledge of the electricity industry is an asset.</li><li>Experience working in partnership with local, provincial or federal government departments is an asset.</li><li>Ability to work in English, fluency in French is a strong asset.</li></ul><h3>Work Environment</h3><ul><li>Ottawa-based, hybrid work environment (minimum 3 days in office per week).</li><li>Small office with a team of about 15 staff.</li><li>Close to public transport, paid parking available and local amenities nearby.</li><li>Some travel across Canada is required.</li></ul>This position is open to individuals returning to the workforce after an extended absence. EHRC values transferable skills gained during caregiving or other life experiences, such as balancing competing demands and remaining calm under pressure. Accommodations to meet caregiving responsibilities will be actively considered for the right candidate.<h3>Compensation and Benefits</h3><ul><li>One-year contract with automatic conversion to permanent upon successful completion of year one deliverables.</li><li>Salary: $50,000 to $57,000 annually, commensurate with experience.</li><li>15 days of paid vacation annually, 1 paid volunteer day and 3 bonus days in December.</li><li>Flexible health benefits package upon the completion of probation, including prescription drugs and a Health Care Spending Account.</li><li>Employee Assistance Program.</li><li>Employer-matched RRSP contributions after one year of service.</li><li>Professional development and career growth opportunities.</li></ul><h3>Applications</h3>To apply for this position, please submit a cover letter and resume via email to Yoana Turnin, Director of Programs via Charity Village.Applications are accepted on an ongoing basis until the position is filled.Do you only meet some of the requirements but still think you are a good fit? At EHRC, we are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly match every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.EHRC is an enthusiastic equal-opportunity employer. If you are selected for an interview and require accommodations, please let us know. We thank all candidates for their interest, however, we will contact only those selected for an interview.

Electricity Human Resources Canada

Project Coordinator

Anduhyaun Inc.&nbsp;1296 Weston Road, Toronto, Ontario M6M 4R3&nbsp;Tel: (416) 243-7669&nbsp; &nbsp;Fax: (416) 243-9929 <a href="https://www.anduhyaun.org" target="_blank">www.anduhyaun.org</a>&nbsp;&nbsp;JOB DESCRIPTION: PROGRAM ASSISTANT&nbsp;&nbsp;Contract: Full-time 5 days/40 hours per week OR Part-time flexibility if needed&nbsp;Term: 5 months for leave coverage with possibility of extension&nbsp;Classification:&nbsp;non-bargaining position &nbsp;The Program Assistant (PA) is under the direction of the Program Director, or designate. The PA will act as a first point of contact for Anduhyaun Inc. and assist in the day-to-day office administration of Nekenaan Second Stage Housing (NSSH). The PA must adhere to the Agency's policies and procedures including the non-disclosure of Client/Tenant information and information pertaining to Anduhyaun business. Any breach of confidentiality may lead to immediate termination. The PA will provide services consistent with Anduhyaun’s mandate: &nbsp;To support Indigenous women and their children in their efforts to maintain their cultural identity, self-esteem, economic, physical, and spiritual well-being. &nbsp;Duties and Responsibilities:&nbsp;General Administrative:&nbsp;<ul><li>Provide all aspects of reception, including checking mailboxes, distributing mail, updating bulletin boards </li><li>Answering main office telephone and email, respond to written and verbal inquiries </li><li>Assist with tenant relations, collect rent, and respond to inquiries </li><li>Maintain security of the building and a safe reception area </li><li>Accurate electronic and manual filing of all correspondence and documents for efficient recovery and use of this information</li><li>Maintain office supplies, inventory, ordering, deliveries, and transportation </li><li>Schedule housing applicant interviews and assist with interviews, as required </li><li>Maintain invoices for Accounting, prepare and deliver bank deposits, as required </li><li>Assist and support the Executive Director and management team, as required &nbsp;</li></ul>Other Duties:&nbsp;<ul><li>On-call may be required, from time to time </li><li>Travel may be required, from time to time </li><li>Perform all other duties as required &nbsp;</li></ul>Hours of Work/Hourly Rate:&nbsp;<ul><li>The regular work week will be 40 hours or part-time flexibility can be discussed </li><li>May be a possibility of some evening and/or weekend work </li><li>Compensation: $23.00-$25.00 per hour&nbsp; &nbsp;</li></ul>Additional Requirements:&nbsp;<ul><li>Must have or be able to acquire a clear Criminal Record Vulnerable Sector Check </li><li>Proof of vaccination against COVID-19 as per Anduhyaun’s Vaccination Policy </li><li>Knowledge of Indigenous culture is considered an asset </li><li>Experience in administrative/management role is considered an asset </li><li>Excellent communication skills&nbsp;</li></ul>Interested applicants should submit a cover letter and resume in confidence to&nbsp;<a href="mailto:office@anduhyaun.org" target="_blank">office@anduhyaun.org</a> with the subject line&nbsp;PROGRAM ASSISTANT APPLICATION by JANUARY 5, 2026.&nbsp;Due to the nature of the organization’s culturally based social services, Anduhyaun encourages applications from Indigenous women (Section24 (1) (a), Special Employment, Ontario Human Rights Code).&nbsp;Thank you to all applicants, however, only those selected for an interview will be contacted.&nbsp;

Anduhyuan Inc.

Program Assistant

EXTERNAL JOB OPPORTUNITYAdministrative AssistantOnsite PositionSalary: (50K)ABOUT YELLOW BRICK HOUSE:Yellow Brick House is a leading provider of life-saving services to women, families and children who have experienced violence and abuse. We offer emergency shelter, individual, group and child counselling, legal support services, and transitional housing support.PROFILE:Reporting to the Business Manager, this position is responsible for a wide range of administrative and office support activities for the Board/Managers/Departments to facilitate the efficient operation of the organization.RESPONSIBILITIES:The major responsibilities of this position include, but are not limited to: Board and Committee Support:&nbsp;<ul><li>Ensure board orientation package and contact lists are current and updated. </li><li>Setting up appropriate meeting location, ordering food, ensuring equipment is running smoothly, etc. </li><li>Assist the CEO, Board Chair and Committee Chairs in preparing for meetings, including sending email meeting invitations, drafting agendas, tracking attendance responses, and preparing and distributing documents accordingly.</li><li>Attend Board and Committee meeting and record meeting minutes, to be followed up with appropriate circulation after the meeting.</li><li>Coordinate York Region Violence Against Woman Coordinating Committee (YRVAWCC) meetings, record minutes, distribute membership email updates, prepare and send membership invoices and track payments of same.</li><li>Coordinate York Region Violence Against Woman Abuse Protocol trainings and complete annual workplan and year-end report including updates to training materials, handbooks, and other documents.</li><li>Post documents to Google Drive as applicable </li><li>Update board manual, tracking amendments and versions; ensure electronic copies are up to date. </li><li>Must be flexible to work evenings as required. Office Administration: </li><li>Operation of the reception area including greeting visitors and ensuring sign-in protocols are followed, monitoring the waiting area, answering incoming calls and questions, transferring calls to appropriate staff, receive and arrange for courier deliveries, sort, and distribute mail</li><li>Back-up support for office administration responsibilities including:<ul><li>Purchasing, receiving, organizing and storage of office supplies including brochures, letterhead, office groceries (perishable and non-perishable)</li><li>Coordinating, overseeing, and troubleshooting the maintenance of office equipment (photocopier, telephone system)</li><li>Maintaining key communication tools such as voicemail greetings, internal phone directories, staff sign-in sheet </li></ul></li><li>Assist Fund Development team with receiving donations (monetary and in-kind) and collecting donor information.</li><li>Update YRVAWCC website (wish lists, job postings, events, other applicable media) </li><li>Update video at reception (content to be provided) </li><li>Create and maintain library resource for research.<ul><li>Conference resources</li><li>Demographic reports</li></ul></li><li>Assist with the preparation of letters as required. </li><li>Office orientation kitchen duties, telephone/ voicemail</li></ul>Document Management:&nbsp;<ul><li>Create and maintain a schedule for policy review, track compliance. </li><li>Update policy and procedure manuals, tracking amendments and versions. </li><li>Ensure electronic and paper copies of manuals are up to date.</li></ul>Engagement:&nbsp;<ul><li>Communicate fully and openly with supervision; keeping manager fully informed of relevant client and staff member information, at all times. </li><li>Active positive participation in regular team meetings </li><li>Maintain a positive approach and a professional manner at all times. </li><li>Keeps up-to date on issues relating to gender-based violence and evidence-based practices for intervention as it pertains to woman and children. </li><li>Maintain community awareness of Yellow Brick House programs throughout York Region </li><li>Acts as a Brand Ambassador for the Yellow Brick House </li><li>Participates in internal/external committees as required. </li><li>Attend training sessions as required. </li><li>Works in a team environment; provides support and information to team members and assists other staff when required. </li><li>Fosters and maintains an anti-oppression working environment.</li></ul>HEALTH AND SAFETY RESPONSIBLITIES:&nbsp;<ul><li>Follow the duties and responsibilities specified under the Occupational Health &amp; Safety Act Sections 28. </li><li>Ensure all safety and non-safety rules and regulations are followed. </li><li>Ensure adherence to established safety, quality, and housekeeping standards. </li><li>Attends Environmental Health and Safety training. </li><li>Adhere to Yellow Brick House health and safety, environmental, and quality standards, policies, and procedures. </li><li>Report any known hazard, defect, incident or compliance issue to the employer or supervisor. </li><li>Understand BILL 132 and 168 and uphold the policies that prohibit domestic violence, workplace violence, sexual harassment, and harassment in the Workplace. PERFORMANCE MEASURES: </li><li>Accurate completion of all documentation as required. </li><li>Meet all Department goals and objectives. </li><li>Meet all timelines as established on assigned projects and daily administration.</li></ul>QUALIFICATIONS &amp; SKILLS:&nbsp;<ul><li>Diploma in Business Administration or equivalent. </li><li>2-3 years of demonstrated office administration experience, providing support to Sr. Management and Board of Directors considered an asset</li><li>A current police vulnerable sector screening (VSS) is required.</li><li>Must have reliable transportation </li><li>Familiar and comfortable with technology- assisted platforms, specifically video conferencing using MS teams, Zoom, etc.</li><li>Ability to speak French is considered an asset. </li><li>Working knowledge of application of Anti- Oppressive and Feminist frameworks </li><li>Must be able to work some evenings and weekends.</li></ul>CORE COMPETENCIES:&nbsp;<ul><li>Execution and Delivery</li><li>Analytical </li><li>Communication </li><li>Interpersonal </li><li>Discretion, Diplomacy, Confidentiality</li></ul>WORKING CONDITIONS:&nbsp;<ul><li>Works in a comfortable environment either inside or outside in typically pleasant conditions. Typical conditions are such that some risk of any injury or harmful effect is possible.</li><li>There is regularly a need to meet after or before normal business hours.</li><li>Must be able to sit/stand for extended period of time.</li></ul>Yellow Brick House would like to thank all applicants for their interests; however, only those selected for an interview will be contacted.Yellow Brick House is an equal opportunity employer, and we will accommodate your needs under the Ontario Human Rights Code. Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview, or selection processes, please contact the Human Resources Department for assistance.Please submit your resume to <a href="mailto:jobs@yellowbrickhouse.org" target="_blank">jobs@yellowbrickhouse.org</a>

28 Administrative / Clerical Support Full Time Jobs