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BC EPILEPSY SOCIETY JOB DESCRIPTION &nbsp;Salary Range: CAD $25/hr. – CAD $30/hr.&nbsp;As an Admin Support Coordinator with the BC Epilepsy Society, you will provide crucial clerical and organizational support, handle communications (phones, emails, mail), prepare and organize documents, reports, and presentations, coordinate meetings, and assist staff to ensure smooth daily operations &nbsp; &nbsp;Qualifications:&nbsp;Education &amp; Experience&nbsp;<ul><li>Bachelor's degree in business administration with bookkeeping courses, preferred or a combination or equivalent education and experience </li><li>Experience working in a health non-profit setting is an asset&nbsp; Knowledge, Skills &amp; Abilities </li><li>Strong organization, time management, communication (written &amp; verbal), attention to detail, adaptability, and problem-solving skills </li><li>Proficiency in office software – Microsoft Office, Google Workspace, Jane, Sumac, Hootsuite, Canva and Quickbooks are ideal </li><li>Knowledge of counselling skills is an asset </li><li>Knowledge of crisis intervention techniques is an asset </li><li>Understanding of chronic conditions, in particular, epilepsy and functional seizures is a strong asset </li><li>Physical ability to perform the duties of the position. &nbsp;</li></ul>WHY JOIN THE BC EPILEPSY SOCIETY? &nbsp;The BC Epilepsy Society is a provincially incorporated non-profit organization, and a federally registered charitable organization dedicated to serving British Columbians living with epilepsy, and their families.&nbsp;We offer programs and services that build and advocate for our community, tackle the obstacles of living with epilepsy, and educate those in the public.&nbsp;At the BC Epilepsy Society, our vision is to build a community for people living with epilepsy and their loved ones. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with medical conditions and people of all gender identities and expressions and sexual orientations. &nbsp;Our ideal candidate would have personal experience with epilepsy.&nbsp; All successful applicants must provide a copy of a successful vulnerable sector criminal record check.&nbsp; &nbsp;To those Joining our team full-time, we offer a benefits package, including extended health, dental, an Employee Assistance Program (EAP), and the potential for a flexible work schedule in a remote working environment &nbsp;Thank you all for your interest in this position. Only short-listed applicants will be contacted.&nbsp;

BC Epilepsy Society

Admin Support Coordinator

Business Unit:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Rick Hansen Foundation School Program (RHFSP)&nbsp;Reports to: &nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manager, Rick Hansen Foundation School ProgramStatus:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Full-time, OngoingStart Date:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; January 2026Salary Range&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $40,000.00 - $50,000.00 per yearLocation:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; RHF Office in Richmond, BC, hybrid and/or remoteFounded on the legacy of Rick Hansen’s Man In Motion World Tour, the Rick Hansen Foundation (RHF) is a Canadian registered charity with the vision of creating a fully inclusive and accessible world where people with disabilities are living to their full potential. Through our programs and partnerships, we break down barriers for people with disabilities by changing attitudes, creating accessible spaces and inspiring an inclusive society.RHF is committed to building a diverse workforce representative of the&nbsp;communities we serve. We welcome applications from all qualified candidates including Indigenous peoples, individuals of all genders and sexual orientation, race, ethnic origin, all abilities, age, and religion and anyone living at the intersection of these identities.RHF is a dynamic and rewarding place to work and our success begins with our people. If you’re interested in being a part of our innovative team, we hope that you will consider this opportunity with us. If you do not meet the required education, experience and skills but have a combination of&nbsp;lived and professional experience, we encourage you to&nbsp;apply.JOB SUMMARYThe Program Coordinator is responsible for the coordination and implementation of various Rick Hansen Foundation School Program (RHFSP) initiatives that empower K-12 educators and youth to be champions for disability inclusion and accessibility, including Ambassador presentations and the Rick &amp; Amanda Hansen Scholarship for Youth with Disabilities.&nbsp;WORKING RELATIONSHIPS&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Reporting to the Manager, RHFSP, the&nbsp;Program Coordinator&nbsp;works closely with RHFSP team, Ambassador contractors and the Marketing and Communications team.ALL STAFF: KEY ACCOUNTABILITIESAs an integral member of the RHF team and as expected of all staff, this position actively participates with:<ul><li>Strategy</li><li>Organizational Culture<ul><li>Contributes in regular sessions, develops goals, supports and implements action plans.</li></ul></li><li>Inclusion, Diversity, Equity and Accessibility (IDEA)</li><li>Values</li></ul><ol><li>We Collaborate Authentically&nbsp;&nbsp;</li><li>We Engage Respectfully&nbsp;</li><li>We Keep Our Promises&nbsp;</li></ol>KEY ACCOUNTABILITIES<ul><li>Acts as main point of contact for Ambassador speakers and monitors and&nbsp;responds to&nbsp;requests received in the RHFSP and Ambassador email inboxes;</li><li>Ensures all Ambassador speaker information package documents and contracts are signed;</li><li>Coordinates dates, times and logistics for in-person and virtual Ambassador speaker presentations, webinars and Professional Development workshops;</li><li>Contributes to the development of content for Ambassador speaker presentations and assists with training;</li><li>Helps to ensure Ambassador presentations meet operational / funder goals and budgets;</li><li>Provides pre- and post-presentation activities and survey links;</li><li>Sets up Salesforce campaigns and accurately monitors performance;</li><li>Coordinates and administers the Rick &amp; Amanda Hansen Scholarship for Youth with Disabilities;</li><li>Acts as main point of contact for scholarship applicants and recipients;</li><li>Provides support with RHFSP Salesforce database management, including entering&nbsp;information&nbsp;and&nbsp;reporting;&nbsp;</li><li>Distributes Educator E-Learning course licences;</li><li>Ensures all new resources are uploaded in online resource library;</li><li>Coordinates and distributes program Advisory Committee agendas and meeting minutes;</li><li>Works with Marcom team to coordinate all program collateral inventory, printing and distribution;</li><li>Provides general team support including assistance with IT requests, marketing and communications, events, webinars and meetings;&nbsp;</li><li>Assists&nbsp;with preparing POs contracts and processing invoices;</li><li>Works on research and other special projects as required; and&nbsp;</li><li>Performs other related duties in keeping with the purpose and accountabilities of the position.</li></ul>QUALIFICATIONSEducation: University degree in a relevant discipline or an equivalent combination of education and experience.Certification/Designations: None.Experience/Knowledge:<ul><li>Minimum 1 year of related experience;</li><li>Demonstrated experience with program coordination and/or event planning, engagement and relationship management;</li><li>Computer experience including proficiency with MS Word, Excel, PowerPoint and Outlook, virtual meeting/webinar technology (i.e., Zoom, MS Teams). Experience with Salesforce and/or other CRM database, and D2L Brightspace and/or other LMS platforms are assets;</li><li>Knowledge of program management;&nbsp;</li><li>Non-profit experience an asset; and</li><li>Understanding and sensitivity of issues relating to people with disabilities preferred.</li></ul>Skills/Behaviours:<ul><li>Effective oral and written communication skills;</li><li>Effective interpersonal, relationship and team-building skills;</li><li>Effective coordination, organizational, time management and problem-solving skills;</li><li>Ability to exercise flexibility, creativity, tact and discretion;&nbsp;</li><li>Proven attention to detail;</li><li>Ability to maintain confidentiality; and</li><li>Demonstrated ability to work both independently and as a team player.</li></ul>An equivalent combination of education, experience and skills/behaviours will be considered.HOW TO APPLYIf you are interested in being a part of our innovative team and are passionate about making a difference, we hope that you will consider a career with us.&nbsp;Interested and qualified candidates can apply quoting #2025-13&nbsp;by&nbsp;January 15, 2026. While we thank all applications for their interest, only short-listed candidates will be contacted.*Please note: The Rick Hansen Foundation is committed to providing accommodations to candidates taking part in all aspects of the selection process. Please let us know if you require specific accommodation (i.e. virtual/web based interview, flexible scheduling, accessibility needs), so that arrangements can be made for the appropriate accommodation to be in place.

Rick Hansen Foundation

Coordinator, RHF School Program

Seeking board secretary for immediate election to board: Apply by&nbsp;January 31st, 2026SummaryWe are seeking a secretary for our board directors who is passionate about contributing their skills and experience to making a difference in Vancouver’s Downtown Eastside (DTES). As secretary, you will play a key role in co-ordinating meetings, communications, and information management for the board&nbsp;About the Neighbourhood HouseThe Downtown Eastside Neighbourhood House (DTESNH) is a secular, grassroots organization that provides a welcoming environment for residents to participate in community-driven programs. Our mission is to create opportunities for meaningful engagement in an equitable atmosphere of sharing and learning. Each year, we welcome nearly 9,000 residents, addressing critical issues like food insecurity and offering leadership, social, and recreational opportunities within a vibrant community.About the BoardOur board is a group of caring and committed community members and leaders who work collaboratively as directors to provide leadership and good governance in advancing the DTESNH mission, and who participate as volunteers in diverse initiatives.&nbsp;&nbsp;About the Secretary PositionThe Secretary serves as the Board’s records officer and process owner for meetings, communications, governance documentation, and statutory filings—ensuring decisions are captured accurately, members are properly notified, and the Society’s records remain complete, confidential, and compliant. The role is primarily one of information management, ensuring that key documents are created, maintained, organized and accessible.Key responsibilities include:<ul><li>Board meeting management, including meeting organization (in-person or virtual), agenda preparation and minutes.</li><li>Organization of Annual General Meetings of the DTES Neighbourhood House Society.</li><li>Maintenance of Society records in online database, include meeting records, membership register, legal documents, directors register, and other board records.</li><li>Ensuring compliance with external regulations and with board policies and procedures.</li><li>Statutory filings, including B.C Societies Registrar.</li><li>Communications coordination with directors including meeting notification, electronic voting.</li></ul> &nbsp;About Core Director Responsibilities and Expectations<ul><li>Understand and be willing to carry out the duties and responsibilities of a director as outlined in the regulations governing our operation as a registered Canadian charity and a B.C. registered society.</li><li>Attend monthly board meetings as a fully informed director prepared to engage in discussion and decision-making.</li><li>Commit to a 2-year term as director, and to at least 3-5 hours per month to core board duties, which may include volunteer support of various initiatives.</li></ul>About Who We’re Looking For – individuals who bring:<ul><li>An understanding of the DTES community, alignment with the values of the DTESNH, and a passion for community service.</li><li>Proficiency with basic information technology, including virtual meeting platforms, and document management tools.</li><li>Knowledge of non-profit sector environment, including funding management and regulatory compliance.</li><li>Strong organizational, time management, interpersonal, communication and collaboration skills.</li><li>We welcome and value a wide range of backgrounds, experience and skills among our directors, recognizing that the skill set for the secretary role is common to many professional and entrepreneurial careers, as well as community volunteer roles.</li></ul>How to Apply<ul><li>Send your resume with a cover letter describing your interest in joining the board to Benita Ho, Board Chair, at&nbsp;<a href="mailto:natureandnatural1968@gmail.com" target="_blank">natureandnatural1968@gmail.com</a>.</li><li>Applicants agree to meeting with the DTESNH board recruitment team to assess mutual fit.</li></ul>DTESNH Location and HeritageOur activities take place within the Unceded Territory of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, honoring the land and its original caretakersLearn More about the DTESNH:Discover more about our mission and how you can contribute at&nbsp;<a href="http://dtesnhouse.ca/" target="_blank">dtesnhouse.ca</a>.&nbsp;Join us in our journey to empower and uplift the Downtown Eastside community by contributing your leadership and expertise. Together, we can make a lasting impact!

Downtown Eastside Neighbourhood House

Secretary – DTES Neighbourhood House Board

Seeking board secretary for immediate election to board: Apply by&nbsp;January 31st, 2026SummaryWe are seeking a secretary for our board directors who is passionate about contributing their skills and experience to making a difference in Vancouver’s Downtown Eastside (DTES). As secretary, you will play a key role in co-ordinating meetings, communications, and information management for the board&nbsp;About the Neighbourhood HouseThe Downtown Eastside Neighbourhood House (DTESNH) is a secular, grassroots organization that provides a welcoming environment for residents to participate in community-driven programs. Our mission is to create opportunities for meaningful engagement in an equitable atmosphere of sharing and learning. Each year, we welcome nearly 9,000 residents, addressing critical issues like food insecurity and offering leadership, social, and recreational opportunities within a vibrant community.About the BoardOur board is a group of caring and committed community members and leaders who work collaboratively as directors to provide leadership and good governance in advancing the DTESNH mission, and who participate as volunteers in diverse initiatives.&nbsp;&nbsp;About the Secretary PositionThe Secretary serves as the Board’s records officer and process owner for meetings, communications, governance documentation, and statutory filings—ensuring decisions are captured accurately, members are properly notified, and the Society’s records remain complete, confidential, and compliant. The role is primarily one of information management, ensuring that key documents are created, maintained, organized and accessible.Key responsibilities include:<ul><li>Board meeting management, including meeting organization (in-person or virtual), agenda preparation and minutes.</li><li>Organization of Annual General Meetings of the DTES Neighbourhood House Society.</li><li>Maintenance of Society records in online database, include meeting records, membership register, legal documents, directors register, and other board records.</li><li>Ensuring compliance with external regulations and with board policies and procedures.</li><li>Statutory filings, including B.C Societies Registrar.</li><li>Communications coordination with directors including meeting notification, electronic voting.</li></ul>About Core Director Responsibilities and Expectations<ul><li>Understand and be willing to carry out the duties and responsibilities of a director as outlined in the regulations governing our operation as a registered Canadian charity and a B.C. registered society.</li><li>Attend monthly board meetings as a fully informed director prepared to engage in discussion and decision-making.</li><li>Commit to a 2-year term as director, and to at least 3-5 hours per month to core board duties, which may include volunteer support of various initiatives.</li></ul>About Who We’re Looking For – individuals who bring:<ul><li>An understanding of the DTES community, alignment with the values of the DTESNH, and a passion for community service.</li><li>Proficiency with basic information technology, including virtual meeting platforms, and document management tools.</li><li>Knowledge of non-profit sector environment, including funding management and regulatory compliance.</li><li>Strong organizational, time management, interpersonal, communication and collaboration skills.</li><li>We welcome and value a wide range of backgrounds, experience and skills among our directors, recognizing that the skill set for the secretary role is common to many professional and entrepreneurial careers, as well as community volunteer roles.</li></ul>How to Apply<ul><li>Send your resume with a cover letter describing your interest in joining the board to Benita Ho, Board Chair, at&nbsp;<a href="mailto:natureandnatural1968@gmail.com" target="_blank">natureandnatural1968@gmail.com</a>.</li><li>Applicants agree to meeting with the DTESNH board recruitment team to assess mutual fit.</li></ul>DTESNH Location and HeritageOur activities take place within the Unceded Territory of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, honoring the land and its original caretakersLearn More about the DTESNH:Discover more about our mission and how you can contribute at&nbsp;<a href="http://dtesnhouse.ca/" target="_blank">dtesnhouse.ca</a>.&nbsp;Join us in our journey to empower and uplift the Downtown Eastside community by contributing your leadership and expertise. Together, we can make a lasting impact!

<h2>The Opportunity</h2>The VHEC is actively searching for a skilled and dynamic Administrator to join our dedicated team in January 2026. This pivotal role involves a commitment of approximately 36.5 hours per week.&nbsp; As the Administrator, you will be instrumental in maintaining the overall efficiency of our organization by overseeing key areas such as office management, reception, school program scheduling and various critical administrative tasks. Your contributions will directly support our mission of Holocaust education and human rights, making you an invaluable part of our team. If you are a motivated and detail-oriented professional with a passion for making a positive impact, we invite you to apply and be a key player in our mission at the VHEC.<h2>Benefits &amp; Perks</h2><ul><li>Competitive benefits package</li><li>10 health days/year</li><li>Early closure on Fridays</li><li>2 weeks of vacation&nbsp;</li><li>December holiday shutdown (1 week)</li><li>Observation of Jewish holidays in addition to statutory holidays (as many as an additional 10 paid days off a year)&nbsp;</li></ul><h2>About You&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>You are an experienced professional with an undergraduate degree, ready to contribute your skills to the impactful work of the VHEC. With 2-3 years of proven expertise in office administration and management, you possess excellent verbal and written English language skills. Proficient in various software, including the Microsoft Office suite, office administration tools, and database systems like Raiser's Edge, you showcase strong computer skills. Known for meeting deadlines and efficiently managing multiple tasks, you are detail-oriented and tech-proficient.Your organizational prowess effortlessly coordinates office calendars, supports executive personnel, and ensures smooth day-to-day operations. Committed to providing exceptional client care, you excel in reception duties, greeting visitors with warmth and professionalism. Your interpersonal skills are second to none, enabling positive liaisons with staff, volunteers, vendors, and program partners. Committed to teamwork, active listening, empathetic communication, and conflict resolution, you bring a professional approach to all interactions. Administrative and clerical tasks are your forte, supporting both daily operations and forward planning. A background or interest in museum education and programming is an asset, as is a commitment to promoting human rights and social justice.<h2>Responsibilities&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>Reporting to the Associate Managing Director, the Administrator will be responsible for the following duties:Office Management<ul><li>Be the primary staff person responsible for opening and closing the VHEC</li><li>Ensure that public spaces, including exhibition areas, the library, lunchroom and reception, are neat and tidy, implementing proactive measures for effective office management</li><li>Coordinate office calendar, room bookings, and set-up for internal meetings</li><li>Troubleshoot office equipment and liaise with IT consultants for regular maintenance and interim matters</li><li>Update manuals (administrative, tech, security) as needed</li><li>Responsible for the storage and scheduled destruction of administrative records (onsite and offsite)</li><li>Record minutes at staff meetings and other meetings when required</li><li>Independently update and maintain the MailChimp audience list</li></ul>Reception<ul><li>Serve as the critical initial point of contact between the VHEC and the general public</li><li>Be the primary staff person responsible for answering phones, checking voicemail, and changing outgoing messages as needed</li><li>Ensure all telephone and email interactions are professional and positive, representing the VHEC well to clients and supporters</li><li>Respond to email inquiries on <a href="mailto:info@vhec.org" target="_blank">info@vhec.org</a> and forward specialized requests to the appropriate staff</li><li>Manage mail, including sending tribute cards as per donor specifications</li><li>Inform development staff of significant donations and send out corresponding acknowledgement letters</li></ul>Visitor Services<ul><li>Provide client care and visitor services, ensuring a welcoming environment for all visitors</li><li>Open and close the exhibitions and display equipment daily</li><li>Track daily visitors and record visitor figures</li><li>Manage event ticket sales and RSVPs, including virtual programs</li><li>Assist with library book sign-out and searches in the absence of the Librarian&nbsp;</li><li>Handle book sales (in person and online), taking payments, and updating inventory accordingly</li><li>Assist Holocaust restitution volunteers with certifying restitution documents and client care</li></ul>Database TasksUsing Raiser’s Edge:<ul><li>Collaborate with the Finance Administrator to update and maintain the donor database</li><li>Schedule reminders for recurring donations and process monthly and annual contributions</li><li>Record and process donation payments</li><li>Create targeted donor lists for campaigns, events, and publications</li><li>Generate, print, and send tax receipts</li></ul>Other tasks:<ul><li>Review and verify reimbursement forms submitted by team members</li><li>Monitor payment schedules to ensure vendors are paid promptly</li><li>Print and send tribute cards using the FileMaker database</li><li>Update and maintain the FileMaker database</li></ul>Light Financial Duties<ul><li>Coordinate authorized cheque signatories as required and prepare, write, and mail cheques</li><li>Serve as backup to Finance Administrator to receive and file invoices, preparing basic coding</li><li>Manage, track, and reconcile petty cash, providing monthly reports to the Finance Administrator</li><li>Process credit card transactions</li><li>Prepare and mail annual endowment and multi-year pledge reminder letters and statements</li></ul>Bookings<ul><li>Serve as the first point of contact for school tour and outreach speaker requests</li><li>Manage the scheduling of educational resource loans, including book sets and discovery kits</li><li>Coordinate registrations and send confirmations for VHEC-administered symposia programs and teachers’ conferences</li><li>Schedule appointments to support survivor services and the Holocaust restitution volunteer&nbsp;</li><li>Assist in the oversight of school programs, ensuring smooth logistics for the arrival of docents, speakers, and schools, setting out materials, and handling payments</li><li>Manage the scheduling of school tours and maintain the school tour booking calendar</li></ul>Procurement<ul><li>Order supplies for office, kitchen, library and archives, exhibitions etc.</li><li>Advise the Designer of any special stationery requirements</li><li>Replenish bookstore inventory as required</li></ul>Other Duties:<ul><li>Perform other duties as reasonably required</li></ul><h2>Experience</h2><ul><li>A minimum of 2-3 years of hands-on experience in office administration and management.</li><li>A bachelor’s degree, preferably in business administration, management or a related field, would be an asset.</li><li>Experience in donor database management (preferred).</li><li>Experience in the educational or non-profit sector (preferred).</li></ul><h2>Skills</h2><ul><li>MS Office Suite, particularly Outlook, Word &amp; Excel&nbsp;</li><li>Strong verbal and written English</li><li>A minimum of 35 words per minute accurate typing speed</li><li>Project management platforms (Eg: Asana)</li><li>File management systems (Eg: FileMaker Pro)</li><li>Donor database management (Eg: Raiser’s Edge)</li><li>Email marketing platform (Eg: MailChimp)</li><li>MS Teams or similar video conferencing software</li><li>PDF editors&nbsp;</li><li>Accurate data entry</li><li>Google calendar management</li><li>Basic IT troubleshooting</li><li>Square payment platform and equipment</li></ul><h2>How to Apply &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>If this sounds like you, we would love to hear from you!Please email your cover letter and resume in one file to&nbsp;<a href="mailto:jobs@vhec.org" target="_blank">jobs@vhec.org</a>&nbsp;quoting Administrator in the subject line.&nbsp; Applications will be accepted until the position is filled.Your application will be handled with utmost discretion and confidentiality. All applicants will receive an automated email response confirming receipt of their application submission.&nbsp;Please note that only applicants shortlisted for an interview will be contacted.&nbsp; While we are accepting applications throughout December, the VHEC will be closed from December 24 to January 5. Only shortlisted applicants will be contacted after January 5.The VHEC is an equal opportunities employer and encourages applications from Canada’s federal job equity groups: women, Aboriginal peoples, persons with disabilities and members of visible minorities.&nbsp;We sincerely thank all applicants for their interest in the VHEC.&nbsp;

Vancouver Holocaust Education Centre

Administrator

The Abbotsford Community Foundation (ACF) is a non profit charitable organization that acts as a grantmaker, charity collaborator, convener, and capacity builder in our local community. Since its inception, ACF has invested over $20 million back into community - supporting everything from student awards, flood recovery, at risk and vulnerable populations, our agricultural sector, and animal welfare. ACF is looking to fill a P/T (28&nbsp;hrs/week) permanent Student Awards Specialist and Administrative Support role. This position offers a pay range of $25-$26/hr (commensurate with experience) and comes with a comprehensive benefits package. We offer a friendly and passionate work environment and are looking for someone who will fit within our small but mighty team. Reporting to the Executive Director or her designate, the Awards and Administrative Support individual provides administrative support to our team and helps coordinate the planning and delivery of our Student Awards Program. This is a job where we rely heavily on Foundant's Community Suite software and great relationship skills to provide excellent support and service to our donors, charitable partners, and other committee members. Paying attention to the details and being able to multi task while maintaining a sense of calm and order is critical to this role. Responsibilities:<ul><li>Student Awards Program (approx. 70% of the role)<ul><li>Support the coordination of the Student Awards Program per established protocols</li><li>Create and update all awards documentation annually</li><li>Process all student awards applications and award claims</li><li>Maintain updated fund agreement binders and ensure database is updated as appropriate</li><li>Update awards pages on the website including applications</li><li>Support donor stewardship and act as a point of contact for all things related to awards for young people</li></ul></li><li>General Administrative Support (approx. 20% of the role)<ul><li>Coordinate all reception and general admin tasks such as mail processing, board room calendar bookings, general inquiries, filing, database entries, etc.</li><li>Responsible for maintaining the Petty&nbsp;Cash box, reporting and reconciliation</li><li>Maintain checklists and workflow processes as required including updates for Admin &amp; Awards manuals</li><li>Deposit physical donations, following established protocols</li><li>Work with volunteers on various admin projects such as digitalization of files</li><li>General office maintenance including acting as point of contact for vendors, repair contractors, safety compliance tasks, etc.</li><li>Ensure all staff have key and FOB access as appropriate</li></ul></li><li>Other (approx. 10% of the role)<ul><li>Assist with marketing and event planning as needed</li><li>Other duties as assigned</li></ul></li></ul>Qualifications<ul><li>At least 1 year of experience as administrative support within an organization (ideally a non profit or charity) including a strong understanding of database management</li><li>Excellent attention to detail, strong written and oral communication and warm interpersonal skills</li><li>Able to work independently and as part of a small but dynamic team</li><li>Able to learn new software for records tracking and donor stewardship</li></ul>We strive to build a team that reflects the diversity of the community we work in and encourage applications from traditionally underrepresented groups such as members of Black, racialized, or visible minority communities, Indigenous Peoples, people identifying as 2SLGBTQ+, and people with disabilities. If we can make this easier through accommodation in the recruitment process, please contact us at <a href="mailto:info@abbotsfordcf.org" target="_blank">info@abbotsfordcf.org</a>.Please include a cover letter detailing how you think you would be a fit for our work, along with your resume. Applications without a cover letter will not be reviewed. We thank all applicants for reaching out but only those selected for an interview will be contacted. Thank you.&nbsp;

Abbotsford Community Foundation

Awards & Administrative Support

Region : British ColumbiaVolunteer opportunity conditions :&nbsp; &nbsp;<ul><li>Location : The response work is performed in the community, more frequently in-person, but virtually if needed.&nbsp;</li><li>Regions or cities :&nbsp;<ul><li>Richmond</li><li>District of Ucluelet&nbsp;</li><li>Qathet Regional District Communities: Gillies Bay, Powell River, Texada Island, Van Anda&nbsp;</li><li>Sea to Sky Communities: Whistler, Pemberton&nbsp;</li><li>Regional District of Kootenay Boundary Communities: Christina Lake, Fruitvale, Grand Forks, Greenwood, Midway, Montrose, Rock Creek, Rossland, Trail, Warfield, Westbridge&nbsp;</li><li>Regional District of North Okanagan Communities: Armstrong, Coldstream, Enderby, Lumby, Mara, Spallumcheen &nbsp;</li><li>Regional District of East Kootenay Communities: Canal Flats, Cranbrook, Elkford, Fernie, Grasmere, Invermere, Kimberley, Radium Hot Springs, Sparwood&nbsp;</li></ul></li><li>Minimum age : 18 years and older</li><li>Minimum volunteer hours/period : 1 year commitment. &nbsp;</li></ul>The Canadian Red Cross (Red Cross) – an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. We are committed to having an accessible, diverse, inclusive, and barrier-free working environment.&nbsp;&nbsp;Emergency Management Teams across Canada are looking for volunteers to be a part of their mission. Because of our wide-reaching network of highly trained volunteers, Canadians who have found themselves impacted by disasters big and small, are able to turn to the Canadian Red Cross for relief and support.&nbsp;As a volunteer in this role, you will :&nbsp;<ul><li>Respond to alerts to support local and provincial responses, in-person or virtually, depending on needs.&nbsp;</li><li>Fully assess those impacted by the emergency to evaluate their needs immediately following the event; complete documentation and ensure the appropriate supports are provided, such as shelter, food, and comfort.&nbsp;</li><li>Support the recovery of impacted individuals by providing referrals to partner agencies and other community-based assistance.&nbsp;&nbsp;</li><li>Through the course of your work as an ESS volunteer, you will not only assist during times of a smaller disaster and emergency, but you will also help people to be better prepared, better connected, and more resilient when emergencies happen.&nbsp;</li></ul> You bring these essential talents :&nbsp;<ul><li>Commitment: To the Fundamental Principles of the Red Cross Movement and the core competencies of team excellence, service excellence and accountability.&nbsp;</li><li>Customer service skills: Empathetic and dedicated to supporting those affected by emergencies. Respond decisively, remain focused and can shift priorities quickly as needed.&nbsp;</li><li>Communication skills: Utilize active listening, care and the ability to clearly communicate your understanding when dealing with complex situations.&nbsp;</li><li>Computer skills and attention to detail: Basic/intermediate skills will be necessary for training and responses. Accuracy when inputting sensitive information.&nbsp;</li><li>Flexibility and dependability: Ability to respond to alerts during traditional and non-traditional hours may be required. This can include late nights or weekends, depending on the event.&nbsp;</li><li>Teamwork values: Assist your team members, respect diversity, and be willing to build relationships.&nbsp;</li></ul> A satisfactory Enhanced Police Information Check or equivalent is mandatory for all personnel volunteering or working with the Red Cross. ESS training completion is a requirement for this volunteer opportunity.&nbsp;

Canadian Red Cross

Emergency Support Services Responder

Society Profile:Seniors Services Society is a non-profit charity located in New Westminster, BC which provides support services for seniors in New Westminster to live independently, as well as housing information across BC and outreach services for seniors in the Lower Mainland.Purpose &amp; Strategic Alignment:Reporting to the Chief Executive Officer (CEO), the Administration Manager plays a strategic role in ensuring smooth organizational operations. This position supports staff and volunteers, leads key initiatives such as CRM implementation and policy development, and contributes to long-term planning aligned with SSSBC’s mission.Position Overview:This role oversees human resources, office operations, technology coordination, and executive support. It is ideal for a candidate who thrives in a dynamic environment and is passionate about improving systems and supporting community impact.Key Responsibilities:1. Human Resources Management (Full Cycle HR)<ul><li>Lead all HR functions including recruitment, onboarding, performance management, employee relations, and offboarding.</li><li>Maintain and update HR policies and procedures and ensure compliance with employment legislation.</li><li>Manage benefits administration, staff training, and professional development initiatives.</li><li>Support leadership with workforce planning and organizational structure development.</li></ul>2. Information Technology Coordination<ul><li>Act as the primary liaison with the managed IT service provider to ensure effective technology support, security, and system uptime.</li><li>Coordinate technology upgrades, asset management, and implementation of new systems or tools.</li><li>Support cybersecurity, data integrity, and IT-related policy compliance.</li></ul>3. CRM Development and Data Management<ul><li>Lead the evaluation and implementation of a new Customer Relationship Management (CRM) system in collaboration with internal stakeholders and vendors.</li><li>Define data architecture, workflows, and reporting needs to support organizational goals.</li><li>Maintain accurate data records, including stats tracking, and generate reports for decision-making and performance tracking.</li></ul>4. Process Mapping and Operational Efficiency<ul><li>Collaborate with and support the Director of Programs in reviewing and enhancing organizational processes.</li><li>Assist in developing and maintaining process maps and standard operating procedures (SOPs).</li><li>Contribute to cross-departmental alignment and continuous improvement initiatives to strengthen operational effectiveness.</li></ul>5. Policy and Compliance Oversight<ul><li>Review and update organizational policies and procedures regularly</li><li>Ensure compliance with regulatory, legal, and internal governance requirements.</li><li>Maintain policy documentation and version control.</li></ul>6. Administrative and Executive Support<ul><li>Provide executive-level administrative support to the Director, CEO, and Board of Directors.</li><li>Coordinate scheduling, correspondence, meetings, and preparation of briefing materials.</li><li>Support board governance processes, including minute-taking, document management, and meeting logistics.</li></ul>7. Organizational Operations and Office Management<ul><li>Oversee daily administrative operations and office management.</li><li>Manage office resources, vendor relationships, and contracts.</li><li>Support internal communication, team coordination, and organizational culture initiatives.</li></ul>This is a full-time position – 37.5 hours per week&nbsp;Job Details:<ul><li>Working Hours: Monday to Friday, 8:30am-4:30pm, some evenings and weekends as needed. </li><li>Compensation: $64,350 – $70,200 annually. Salary will depend on the applicant’s qualifications, experience, and skillset.</li><li>Probationary period:&nbsp;month-to- month contract up to a year with possibility of extension</li></ul>Benefits:<ul><li>Paid time off between Christmas and New Year.</li><li>Birthday leave.</li><li>Professional development and wellness support.</li><li>Opportunities to contribute to meaningful work supporting seniors in BC.</li></ul>How to Apply:Please submit your resume and cover letter to <a href="mailto:admin@sssbc.ca" target="_blank">admin@sssbc.ca</a>.Deadline: Open until filled.Note: Only shortlisted candidates will be contacted. No phone calls, please

8 Administrative / Clerical Support Jobs in British Columbia