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Do you want to be part of a dynamic team that is making significant impact on the advancement of healthcare on Vancouver Island? If so, Victoria Hospitals Foundation (VHF) may be your next opportunity!The Victoria Hospitals Foundation is a leading philanthropic organization on Vancouver Island that champions giving through prudent stewardship to advance and elevate care at Royal Jubilee and Victoria General hospitals. As a charitable partner of Island Health, we raise funds to invest in priority and best- in-class medical equipment, caregiver education, research, and special projects. VHF donors fund 40% of the medical equipment at Royal Jubilee and Victoria General hospitals.In 2024-25, more than $24.2 million was raised from over 5,635 donors to bring innovation to the forefront of patient care in Victoria. Since 1989, the Foundation has raised over $233 million to benefit Vancouver Island’s acute care hospitals, which serve the region’s 930,000+ residents.We have an exciting opportunity for an Executive Assistant to join our team! The Executive Assistant plays a key role in ensuring the smooth operation of the executive office by providing high-level administrative support to the CEO, senior leadership team and Board of Directors. This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, mission-focused environment. This role provides administrative support to our CEO and the Board of Directors and works closely with the Chief Financial Officer and Island Health’s Executive Office. The Executive Assistant plays a key role in managing the CEO’s schedule, coordinating correspondence, administering reports, organizing and scheduling meetings and preparing minutes. This position is a liaison to our volunteer Board of Directors. Our ideal candidate has 5+ years of relevant experience supporting senior executives. Prior non-profit experience is required, along with excellent communication and project management skills. This is an in-office position, during regular business hours of 8:30-4:30, located in the Wilson Block (Royal Jubilee Hospital) in Victoria, BC.<ul><li>Key Responsibilities:&nbsp; Maintains the CEO’s schedule and calendar and coordinates incoming correspondence by prioritizing internal and external appointments with key stakeholders. Ensures the CEO is properly supported for these meetings and actions results of the meeting.</li><li>Maintains an agenda of issues and time-sensitive requests that require attention/action by the CEO and coordinates documentation or reports with the team and stakeholders.</li><li>Acts as Board Liaison by coordinating the preparation of Board and committee meeting agendas, materials and minutes.</li><li>Supports individual governance committee work plans on behalf of Committee Chairs/Board of Directors. Updates terms of references and governance policies as directed by the Board of Directors.</li><li>Provides administrative and secretarial support to the American Friends of Victoria Hospitals Foundation</li><li>Supports fundraising efforts and proposals of the CEO, recording information as required in Raiser’s Edge/NXT.</li><li>Supports the CFO with organizing and preparing financial documents including Audit files, budget materials, tax materials, etc.</li><li>Facilitates the distribution of important information shared by the CEO to the Island Health Executive Office and maintains excellent working relationships with Island Health EA’s.</li><li>Coordinates travel for the team and handles the preparation and submission of the CEO’s monthly expenses.</li><li>Performs other administrative related duties as required.</li><li>Qualifications:&nbsp; Minimum 5 years of relevant experience supporting senior executives in a professional office setting.</li><li>Minimum 3 years of supporting a Board of Directors or Shareholders.</li><li>3+ years of experience in a non-profit organization preferred.</li><li>Certificate in business administration, governance, non-profit sector preferred.</li><li>Being reliable and accessible to the Executive office and Board of Directors.</li><li>Demonstrated technical skills including proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, virtual meeting platforms (Zoom, Teams, Webex) and the initiative to learn and use emerging technologies as required.</li><li>Experience with online resources (i.e. Google dropbox, Canva, Survey Monkey, social media) and database applications (i.e. Raiser's Edge).</li><li>Strong initiative, efficiency and organizational skills.</li><li>Superior communication (verbal and written) skills and the ability to effect strong public relations with directors, staff, physicians, volunteers, donors and dignitaries.</li><li>Driver’s licence required. Travel, event and meeting set up is required within this role.&nbsp;</li></ul>This position will be based in the VHF office at the Wilson Block at Royal Jubilee Hospital. Total&nbsp;Compensation Package:&nbsp;The base salary hiring range for this position is $62,550- $76,000.&nbsp;The base salary range for this position is $62,550 - $84,620.&nbsp;This salary is based on a 37.5-hour workweek with core hours 8:30-4:30.&nbsp;The total compensation package also includes a comprehensive extended benefit package starting immediately, and participation in a defined benefit pension program after 3 months. The time off program includes 4 weeks of vacation per year, paid sick time and other time off to support personal wellbeing.About Us:Our team is highly collaborative with a strong connected purpose. We are passionate about supporting the health and well-being of our community through philanthropy and deeply care about the health of our hospitals. Our team is innovative and approaches feedback as an opportunity to learn and grow, seeking understanding of different perspectives. We lead by example, hold ourselves to a high standard of professionalism and share the same core values: Embody trust; Champion Island care; Foster meaningful donor journeys; Elevate and celebrate everything we do.Join Us: We welcome qualified candidates to submit a detailed cover letter and resume to <a href="mailto:VHFHR@islandhealth.ca" target="_blank">VHFHR@islandhealth.ca</a>. This position will be open until successfully filled. Screenings and interviews will be scheduled as applications are received. A full job description is available upon request.&nbsp;Please include “Executive Assistant” in the subject line.

Victoria Hospitals Foundation

Executive Assistant to the CEO

Organization OverviewThe Vancouver Botanical Gardens Association (VBGA) and Vancouver Board of Parks and Recreation (Park Board) are joint operating partners of VanDusen Botanical Garden and Bloedel Conservatory. The VBGA is a charitable organization that offers membership, education, volunteer, and fundraising programs to support the Gardens, and fulfills our mission to inspire generations to conserve, protect, and enhance the natural world.&nbsp;To learn more about our organization, visit our&nbsp;<a href="https://vandusengarden.org/" target="_blank">website</a>!Position Overview&nbsp;The Event and Operations Coordinator ensures the successful delivery of organization-wide events and the smooth functioning of day-to-day operations. Reporting to the Philanthropy and Operations Manager, this position supports event planning and execution across departments, while also assisting with the administrative and operational tasks that keep the organization running efficiently.The ideal candidate is highly organized, proactive, and adaptable, with a strong work ethic and a collaborative, friendly approach. Thriving in a dynamic environment, they take initiative, and bring a calm, solutions-focused attitude to both planning and problem-solving. This is a hands-on role suited to someone who enjoys variety, teamwork, and making meaningful contributions to a mission-driven organization. &nbsp;What We Offer<ul><li>Permanent, full-time position with flexibility to accommodate part-time hours if preferred.</li><li>Annual salary $45,000-50,000, commensurate with experience and adjusted proportionally if part-time hours are preferred.&nbsp;</li><li>Comprehensive benefits package.</li><li>Paid vacation and&nbsp;paid time off Dec 25th- Jan 1st.</li><li>RRSP matching program, available after 12 months.</li><li>Office located within 55-acre botanical garden.&nbsp;</li><li>Opportunities for professional development.</li><li>Supportive work culture.</li><li>Reimbursement for all approved work-related expenses, including mileage, supplies, and other work-related costs.</li></ul>Work Environment<ul><li>35 hours a week, with flexibility to accommodate less hours if preferred.</li><li>Primarily onsite with some opportunity for remote work.</li><li>Occasional weekend or evening work required.</li><li>Free onsite parking available.</li></ul>Responsibilities<ul><li>Collaborate with various teams to develop event concepts, timelines, and promotional strategies.&nbsp;</li><li>Coordinate all event logistics, including planning and vendor communications,&nbsp;leading onsite set-up and tear down.&nbsp;</li><li>Act as the primary on-site contact and coordinator during events, ensuring smooth execution and addressing any day-of needs.</li><li>Develop comprehensive and meticulous event plans, managing timelines, scheduling dates, and tracking expenses.&nbsp;</li><li>Collect and deliver event-related items.</li><li>Conduct post-event evaluations with department Managers to identify event successes and identify areas for improvement.</li><li>Provide administrative support across the Operations and Philanthropy departments, assisting with file organization, data entry, onboarding, and issuing tax receipts.</li><li>Schedule internal staff meetings and training sessions, manage shared calendars and support with distributing policies and resources.</li><li>Serve as backup to the Board Liaison, ensuring seamless support for Board operations during absences.</li><li>Assist the Philanthropy &amp; Operations Manager with other tasks and duties as required.&nbsp;</li><li>Maintain office supply inventory and coordinate maintenance and repairs.</li></ul> &nbsp;Qualifications &amp; Experience<ul><li>1-2 years’ experience in event coordination or planning.</li><li>Valid driver’s license and access to a vehicle.</li><li>Physical ability to lift or move items as needed and comfortably navigate the Gardens. &nbsp;</li><li>Professional and effective written and verbal communication skills; fluent English required.&nbsp;</li><li>Experience working in dynamic or multi-functional roles, both independently and as part of a team.&nbsp;</li><li>Previous administrative experience or familiarity with an office environment is an asset.</li><li>Willingness to obtain a Criminal Record Check.</li></ul>Skills &amp; Competencies<ul><li>Exceptional organizational skills, with the ability to manage multiple priorities and meet deadlines.&nbsp;</li><li>Creative and confident approach to problem solving, navigating challenges independently and remaining adaptable when responding to changing priorities.&nbsp;</li><li>Acute attention to detail and an eye for accuracy.</li><li>Strong work ethic and dedication to delivering high-quality results.</li><li>Strong interpersonal and communication skills, with a friendly and professional demeanor. &nbsp;</li><li>Calm, efficient, and proactive presence during event setup, coordination, and teardown.&nbsp;</li><li>Familiarity with&nbsp;Microsoft Word and Excel</li><li>Experience with basic marketing tools like Canva is considered an asset.</li></ul>Please submit your resume and cover letter to VBGA Recruitment:&nbsp;<a href="mailto:hiring@vandusen.org" target="_blank">hiring@vandusen.org</a>Interviews will be conducted on a rolling basis. We appreciate the interest of all applicants, however only those considered for the position will be contacted.&nbsp;The VBGA is committed to employment equity and diversity and encourages applications from all qualified candidates, including people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.The Vancouver Botanical Gardens Association (VBGA) acknowledges that VanDusen Botanical Garden and Bloedel Conservatory are located on the unceded Ancestral shared lands of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and&nbsp;səlilwətaɬ (Tsleil-Waututh) Nations. We are honoured to be on the lands where these Nations have lived since time immemorial, and where they continue to maintain stewardship and live in balance with nature.&nbsp;

Vancouver Botanical Gardens Association

Event & Operations Coordinator

Operations Assistant Job Posting 
Please note that we expect internal candidate(s) to apply for this position. As required by the Collective Agreement, internal 

candidates who meet the requirements and qualifications for the position will be interviewed prior to consideration of 

external candidates. 

Role Overview 
As one of the largest faculty and staff associations in BC, the BCIT Faculty &amp; Staff Association (FSA) is a membership-driven, 

certified trade union that represents full-time and part-time technological faculty and staff at the British Columbia Institute 

of Technology (BCIT). Through committee representations, negotiations with BCIT, and dedicated advocacy for our 

members, we strive to advance the employment interests of our members and improve working conditions across BCIT. 

We are hiring a full-time Operations Assistant (OA) for our office at the BCIT Burnaby campus located on unceded 
Indigenous land belonging to the Coast Salish peoples, including the territories of the xÊ·mÉÎ¸kwÉyÉÌm (Musqueam), 
SkwxwuÌ7mesh (Squamish), and sÉlilwÉtaÉ¬ (Tsleil-Waututh) Nations. 
 

The OA reports to the Associate Executive Director and works as part of the FSA office team by following or developing 
policies, procedures, routines, and directions. The OA maintains routine administrative systems across the association’s 
operations and provides support to other functions, including: 
 

 • reception 

 • records maintenance 

 • organizing and retrieving information 

 • preparation of documents 

 • financial administration 

 • event and meeting co-ordination 

 • supplies and equipment management 

 • logistics and material distribution 

 • coordinating of facilities maintenance 
 
The OA is expected to represent the union in a welcoming manner to members, representatives of the employer, 
community members, and service providers through reception services, assistance with communications and events, and 
ensuring our information and materials are well organized and accessible. 
 
The OA may be responsible for setting up and tearing down events; this often includes transporting materials of up to 
40lbs using a cart/dolly. 


Qualities We’re Looking For 
 • Strong organizational skills with excellent attention to detail 

 • Demonstrates problem-solving ability and independent thinking 

 • Proficient in Microsoft Office, especially Outlook, Word, and Excel 

 • Comfortable using accounting software such as QuickBooks with an understanding of basic accounting (AP/AR) 
processes 

 • Skilled in navigating digital and print records, and databases 

 • Accurate and efficient keyboarding and proofreading 

 • Effective written and verbal communicator 

 • Ability to handle sensitive information with discretion and confidentiality 


 • Capable of managing shifting priorities in a fast-paced environment 

 • Follows procedures and directions while showing initiative 

 • Works collaboratively and cooperatively with others 

 • Understanding of, and commitment to, trade union principles and public, post-secondary institutions 
 

What We Offer 
The salary for the position is between $66,559.90 and $70,259.80 with placement based on experience. The FSA offers 
many advantages including a comprehensive benefit package, defined benefit pension plan, hybrid work arrangements, 
the protections of a collective agreement and union representation, the amenities of working on a post-secondary 
campus, and the opportunity to support our outstanding members and contribute to providing them an excellent 
workplace experience. 
 

Employment Equity 
The FSA is actively committed to creating a diverse and inclusive workplace. An open and diverse community fosters the 

inclusion of voices that have been underrepresented or discouraged. We encourage applications from qualified members 

of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including but not 

limited to status as a First Nation, Metis, Inuit, or Indigenous person, sex, sexual orientation, gender identity or expression, 

racialization, disability, neurodiversity, political belief, religion, marital or family status, or age. 


How to apply 
Using Charity Village’s Quick Apply, submit your resume and a cover letter in a single PDF file explaining why you are 

interested in working at the FSA by end of day Sunday, October 5, 2025. The in-person interviews are anticipated to take 

place October 9, 2025. NOTE: Applicants must create an account with Charity Village to apply. 

Applicants must be eligible to work in Canada. 


<a href="https://www.charityvillage.com/job/operations-assistant-full-time-233599" target="_blank">https://www.charityvillage.com/job/operations-assistant-full-time-233599</a>

BCIT Faculty and Staff Association

Operations Assistant, Full-Time

About the Community Foundation North OkanaganCommunity Foundation North Okanagan is dedicated to enhancing the quality of life in the communities of North Okanagan. Since 1975, our donors have created over 200 endowment funds and together we have distributed more than $16.6 million to charities. From arts and culture to the environment, health and recreation, education, and more, we exist to make meaningful and lasting improvements to communities in our region.Position Overview The Donor Relations &amp; Grants Coordinator is a key member of our small but mighty team, helping things run smoothly behind the scenes. Reporting to the Executive Director, this role supports both donor stewardship and grant administration, ensuring our donors feel appreciated and our grants make it into the hands of local charities making a difference.We’re looking for someone who’s detail-oriented, tech-savvy, and great with people. If you enjoy juggling a variety of tasks, building relationships, and improving systems, you’ll thrive in this role. Your work will directly support our mission to strengthen the North Okanagan through thoughtful giving and community leadership.1. Donor Stewardship &amp; Fund Development<ul><li>Provide exceptional stewardship to donors and fundholders to help them achieve their philanthropic goals</li><li>Process donations, issue receipts, prepare donor statements, and send thank-you letters</li><li>Maintain accurate donor records, fund listings, and donation reports in CommunitySuite (C-Suite) and Grant Lifecycle Manager (GLM)</li><li>Manage online giving platforms (e.g., CanadaHelps)</li><li>Prepare and distribute bi-annual donor fund updates and other donor communications in alignment with best practices</li><li>Support the Executive Director in cultivating and maintaining donor relationships</li><li>Assist with planned giving and corporate partnership strategies</li><li>Develop and implement fundraising and stewardship plans</li><li>Track and report undistributed granting dollars and support strategies for annual disbursement</li><li>Contribute to communications strategies to ensure donor engagement is prioritized</li></ul>2. Grant Administration &amp; Coordination<ul><li>Lead the planning, delivery, and evaluation of the Community Foundation’s grant programs</li><li>Manage grant cycles using the Community Foundation’s grants management system</li><li>Ensure accurate CRM data and integration across systems.</li><li>Liaise with applicants and grantees, providing materials, guidance, and follow-up</li><li>Support the Grants Committee by preparing summaries and reports</li><li>Analyze grant applications for eligibility and alignment with Community Foundation priorities</li><li>Conduct outreach to ensure local charities are aware of funding opportunities</li><li>Process and track grant agreements, payments, and feedback forms</li><li>Ensure compliance with internal grant policies and donor directives</li><li>Prepare annual reports on grant disbursements</li></ul>3. Administrative &amp; Organizational Support<ul><li>Maintain confidentiality and ensure accuracy of donor and grant information</li><li>Update and manage Board and committee documents, policies, and office records</li><li>Support Board and committee meetings by coordinating logistics, scheduling, and taking minutes</li><li>Collaborate with colleagues to provide a donor and grant perspective on new and ongoing projects</li></ul>4. Flexibility, Initiative &amp; Systems Improvement<ul><li>Adapt to new tasks, special projects, and shifting priorities as needed</li><li>Take initiative in identifying and implementing improvements to internal systems, processes, and strategies that enhance donor services, grantmaking, and overall effectiveness</li></ul>Required Experience, Skills, and Qualifications<ul><li>Minimum 3 years of administrative experience in the charitable sector, ideally in fundraising, donor relations, grants, or finance.&nbsp;</li><li>Strong proficiency with databases, Microsoft Office, Google Workspace, and online tools.&nbsp;</li><li>Excellent communication skills — both written and verbal.&nbsp;</li><li>Highly organized with the ability to manage multiple deadlines and priorities.&nbsp;</li><li>Confident analyzing grant applications and reviewing financial information.&nbsp;</li><li>Able to maintain confidentiality and ensure data accuracy.&nbsp;</li><li>Familiarity with donor stewardship and fundraising best practices.&nbsp;</li><li>Known for integrity, professionalism, and ethical conduct.</li></ul>Other Requirements<ul><li>Valid driver's license and reliable vehicle (mileage reimbursed)&nbsp; &nbsp; &nbsp;</li><li>High-speed internet and home office setup for remote work</li><li>Willingness to occasionally work evenings and weekends&nbsp;</li><li>Openness to evolving responsibilities and additional duties as assigned</li></ul>Work Environment &amp; Flexibility<ul><li>The Community Foundation offers a flexible work environment, allowing team members to set their own schedules in consultation with the Executive Director.</li><li>Work will be a combination of in-office and remote, with occasional in-person meetings and events required.</li><li>The focus is on achieving defined goals rather than following rigid work hours.</li></ul>Equity, Diversity &amp; Inclusion StatementThe Community Foundation is committed to fostering an inclusive and equitable work environment. We encourage applications from candidates of diverse backgrounds, including those who experience barriers to equity.We welcome candidates to share any lived experiences that may enrich our understanding of the communities we serve.To Apply:Please email your cover letter, resume, and the names of two work-related references in one PDF file. Use the subject line “Donor Relations &amp; Grants Coordinator.” Send applications to: <a href="mailto:leanne@cfno.org" target="_blank">leanne@cfno.org</a>Applications will be accepted until October 6th, 2025. We thank all applicants for their interest; only those selected for an interview will be contacted.

Community Foundation North Okangan

Donor Relations & Grants Coordinator

<h2>Development Associate&nbsp;</h2><h2>About us</h2>Ridge Meadows Hospital Foundation (RMHF) exists to enhance the delivery of health care in the Ridge Meadows community through philanthropy and advocacy. Ridge Meadows Hospital Foundation fuels excellence in local healthcare by funding life-saving equipment, innovative programs, and patient-centered initiatives that government funding alone cannot cover. We are committed to fostering a healthy community through strategic partnerships and innovative fundraising initiatives.<h2>What you will do</h2><ul><li>Act as Executive Assistant to the Executive Director, managing calendar, donor meeting logistics, follow-up, and correspondence.</li><li>Arrange all Board meetings, ensuring there is quorum for each meeting</li><li>Attend each board meeting, taking minutes and distributing to all directors in a timely fashion.&nbsp;</li><li>Support proposal development, stewardship activities, and donor impact reporting</li><li>Assist in preparing materials for presentations, board meetings, and grant submissions</li><li>Coordinate internal and external meetings, ensuring effective follow-up</li><li>Maintain and update donor databases and records.</li><li>Organize and participate in fundraising events and activities.</li><li>Serve as the first point of contact for donors, volunteers, and visitors—ensuring a warm and professional reception experience</li><li>Process donations, issue tax receipts, and track gifts in Raiser’s Edge NXT CRM under the supervision of the operations lead.&nbsp;</li><li>Collaborates closely with team members to ensure a coordinated, donor centric approach and assist with donor relations activities.&nbsp;</li><li>Support the coordination of in-house campaigns and third party fundraisers such as Marketplace, Purdy’s Chocolates, Jeans Day, and Payroll Lottery.</li><li>Process donations, issue tax receipts, and track gifts in Raiser’s Edge NXT CRM under the supervision of the operations lead.&nbsp;</li><li>Collaborates closely with team members to ensure a coordinated, donor centric approach and assist with donor relations activities.&nbsp;</li><li>Support the coordination of in-house campaigns and third party fundraisers such as Marketplace, Purdy’s Chocolates, Jeans Day, and Payroll Lottery.</li></ul><h2>What we are looking for</h2><ul><li>Required: Excellent communication and interpersonal skills.</li><li>Required: Strong organizational and administrative abilities.</li><li>Optional: Experience in fundraising or non-profit sector.</li><li>Optional: Proficiency in donor management software.</li><li>Optional: Bachelor's degree in a related field or equivalent experience.</li></ul><h2>Why join us?</h2><ul><li>Opportunity to make a meaningful impact in the community.</li><li>Collaborative and supportive work environment.</li><li>Professional development and growth opportunities.</li><li>Competitive salary and benefits package.</li></ul><h2>Our Hiring process</h2><ul><li>Submit your application and resume.</li><li>Initial screening and interview with HR.</li><li>Interview with the hiring manager.</li><li>Final decision and offer.</li></ul><h2>Place of work / Location</h2><ul><li>Ridge Meadows Hospital Foundation, Maple Ridge, Canada</li></ul>

Ridge Meadows Hospital Foundation

Development Associate

About the BC Hospitality FoundationThe BC Hospitality Foundation (BCHF) is a registered charity that supports hospitality and tourism workers across British Columbia facing financial crisis due to a health challenge. In addition to providing direct assistance to individuals, the Foundation also offers scholarships to foster the development of future leaders in the industry. By rallying community and industry partners, BCHF plays a vital role in sustaining the people who make BC’s hospitality and tourism sector thrive.Job SummaryThe Business and Fundraising Administrator is an integral component in promoting growth and opportunity in fundraising. This position is also responsible for ensuring the financial integrity, compliance, and operational effectiveness of the BC Hospitality Foundation. This position requires a detail-oriented professional with strong financial skills and a deep connection to the hospitality and tourism sector in British Columbia. The successful candidate will oversee financial systems, ensure organizational compliance, and provide high-level administrative support to help the Foundation continue its mission of supporting hospitality and tourism workers facing health challenges.Key ResponsibilitiesFundraising &amp; Donor Relations<ul><li>Support the Executive Director in identifying new donor opportunities and sponsorships.</li><li>Provide financial and administrative support for fundraising campaigns and donor stewardship activities.</li><li>Maintain donor records and ensure timely and accurate acknowledgment of contributions.</li><li>Follow up with donors to collect outstanding pledges and contributions from fundraising campaigns.</li><li>Assist in recruiting partners and sponsors to participate in fundraising programs and initiatives.</li></ul>Financial Oversight &amp; Compliance&nbsp;<ul><li>Prepare and manage budgets and financial reports.</li><li>Monitor income, expenditures, and cash flow to ensure sustainability and accountability.</li><li>Oversee invoicing, banking, and accounting practices in collaboration with the finance team or external accountants.</li><li>Ensure compliance with charitable regulations, insurance requirements, and other relevant legal obligations.</li><li>Maintain strong internal controls, policies, and procedures that reflect nonprofit best practices.</li></ul>Administrative Management<ul><li>Implement and improve administrative systems, processes, and policies.</li><li>Support the planning and logistics of board and committee meetings.</li><li>Maintain accurate governance and organizational records.</li><li>Provide executive-level administrative support to the Executive Director.</li><li>Write and coordinate communications, including newsletters, program applications, and scholarship announcements.</li></ul>Human Resources&nbsp;<ul><li>Support recruitment and onboarding processes for the board of directors and volunteers.</li><li>Ensure compliance with labour and volunteer management policies.</li><li>Oversee staff and volunteer record-keeping, while leaving detailed scheduling and supervision to program leads.</li></ul>Key Qualifications<ul><li>Bachelor’s degree in business administration, Accounting, Nonprofit Management, or equivalent experience.</li><li>Proven experience in financial management, budgeting, and compliance, preferably in a nonprofit or charitable organization.</li><li>Familiarity with Canadian charitable governance and reporting requirements.</li><li>Proficiency with QuickBooks, Microsoft Office, and donor management/CRM systems.</li><li>Strong organizational, analytical, and problem-solving skills.</li><li>Strong, demonstrated connection to British Columbia’s hospitality and tourism industry — through professional experience, partnerships, or community involvement.</li><li>Excellent communication and interpersonal skills, with the ability to work collaboratively with staff, board members, and stakeholders.</li></ul>Key Attributes<ul><li>High ethical standards and integrity in managing financial and confidential information.</li><li>Proactive, detail-oriented, and able to manage multiple priorities under deadlines.</li><li>Mission-driven, with a passion for supporting the hospitality and tourism community.</li><li>Collaborative team player who can also work independently with minimal supervision.</li></ul>Benefits<ul><li>Opportunity to make a meaningful impact in the BC hospitality and tourism community.</li><li>Professional development opportunities.</li></ul>

BC Hospitality Foundation

Business / Fundraising Administrator

Reports To:&nbsp;Director of DevelopmentKey Partners:&nbsp;Philanthropy Manager&nbsp;&nbsp;Interfaces with:&nbsp;faculty, staff, parents, consultants, and service providersStart Date: September 8, 2025Salary Range:&nbsp;$65,000 – $75,000, commensurate with experienceThe SchoolStratford Hall, an independent K–12 IB World School, invites applications from individuals who wish to join our dynamic team. Located in Vancouver, BC, our welcoming and purposeful community is home to over 540 students and more than 100 faculty and staff. Our graduates attend top post-secondary institutions across Canada, the U.S., and abroad. Founded in 2000, Stratford Hall is one of the few IB continuum schools in Canada and has a rich tradition of educational innovation and excellence in the Primary Years, Middle Years, and Diploma Programmes.Position SummaryThe Development Coordinator is a key member of the newly revitalized and strengthened Development team. This is a unique opportunity for a skilled administrator with strong operations and fundraising ambitions to elevate their experience.&nbsp;Key Responsibilities&nbsp;1. Database &amp; Records Management (Advancement)<ul><li>Administer and maintain the Raiser’s Edge NXT database, ensuring data accuracy, system integrity, and controlled user access.</li><li>Conduct regular data entry, clean-up, global updates, imports, and exports.</li><li>Generate queries, reports, mailing lists, dashboards, and fundraising analytics.</li><li>Provide expert support to the data managers in the Enrollment, Communications, and Academic departments.</li><li>Provide training and troubleshooting support for Development team members.</li><li>Coordinate data consistency across institutional systems.</li></ul>2. Gift Processing &amp; Financial Reporting<ul><li>Process, acknowledge, and receipt all donations, including one-time, recurring, in-kind, and share-based gifts in alignment with CRA regulations.</li><li>Oversee recurring giving programs, send pledge reminders, and monitor lapsed donor follow-up.</li><li>Reconcile monthly and annual donation reports with the Finance Department; support financial audits.</li><li>Maintain and update online donation forms and giving platforms.</li></ul>3. Prospect Research<ul><li>Maintain donor profiles.</li><li>Actively support pipeline development for the team by supporting the Development Director with prospect research.</li></ul>4. Donor Stewardship &amp; Events<ul><li>Manage donor stewardship calendars and coordinate individualized follow-up activities.</li><li>Support Development events by managing invitation lists, registration tracking, and donation reporting.</li><li>Collaborate with the Communications team to ensure fundraising content and donor communications are accurate and up to date.</li></ul>Required Skills &amp; Qualifications&nbsp;<ul><li>3–5 years of experience in database administration, advancement operations, or fundraising support.</li><li>Advanced knowledge of Raiser’s Edge NXT.</li><li>Familiarity with CRA gift receipting guidelines, donor data privacy, and record keeping standards.</li><li>Demonstrated communications skills (oral and written).</li><li>Ability to plan to ensure most efficient task completion outcomes.</li><li>Flexible and adaptable and embraces change.</li><li>Ability to handle confidential information with the utmost professional integrity.</li><li>Respect, dignity and inclusion for all members of the community.</li><li>Enthusiasm, eagerness and genuine interest in all aspects of the school’s success.</li><li>Self-awareness, with a desire for constant self-improvement (goal-oriented).</li><li>Proficient in advancement and productivity tools, including CRM platforms and donor databases.</li><li>Flexible schedule with ability to attend evening events.</li><li>Fluent in spoken and written English; additional languages an asset.</li><li>Experience in an independent school or nonprofit environment is considered an asset.</li></ul>Application ProcessInterested applicants should apply with a cover letter and resume.We thank all applicants for their interest in Stratford Hall; only shortlisted candidates will be contacted. This position will remain open until filled.We are committed to supporting a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, including applicants from historically underrepresented groups such as BIPOC (black, indigenous, and people of color), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability and require accommodation in either the recruitment process or on the job, we will work together with you to provide the reasonable workplace accommodations you need.

7 Administrative / Clerical Support Jobs in British Columbia