Summit Volunteer

GENERAL VOLUNTEER

Role Description

ROLE General Volunteer (5-10 people)

TYPE Volunteer (short-term, event-based, 3-5 hours per week)

LOCATION Remote and Calgary, Alberta (in-person attendance preferred on September 19, 2026)

REPORTS TO Connecting the Dots Diversity & Inclusion Council (CDDIC)

TIMELINE July 2026 – September 30th, 2026

About the Black Business Summit

The Black Business Summit (BBS) is a one-day event hosted by the Connecting the Dots Diversity & Inclusion Council (CDDIC), taking place on September 19, 2026 in Calgary, Alberta. Designed for Black immigrant entrepreneurs and business owners, the summit will bring together 100 attendees for keynote presentations, panel discussions, a vendor marketplace, networking, live entertainment, and refreshments.

The summit is free to attend and is being organized for the first time. It is a milestone event that reflects the collective effort of a small, dedicated team, making the Volunteer Coordinator role critical to its success.

Role Summary

General Volunteers are the backbone of the Black Business Summit. This is a dynamic role where specific duties will be confirmed upon your onboarding, allowing us to match tasks to your skills, interests, and the immediate needs of the event. While ideal candidates will be located in Calgary or the broader Alberta region, we are completely open to volunteers from any location who can assist remotely in the lead-up to the event.

Key Responsibilities

(Note: Your specific roles will be confirmed upon onboarding. Below is a sample of potential areas where support will be needed.)

• Administrative Support: Manage the event inbox, respond to routine internal and external emails, assist with calendar management and meeting scheduling, and draft written communications for the organizing team.
• Design & Marketing: Assist with designing event flyers and posters to finalize our visual promotional materials.
• Pre-Event Preparation & Setup: Prepare attendee name tags and event programs. Take the lead in setting up the check-in system and registration desk prior to the guests' arrival.
• Event Day Operations: Execute your assigned on-the-day roles, which will primarily include running registration, ushering attendees, and managing general event logistics.
• Event Flow & Vendor Support: Provide on-the-ground support throughout the summit and the subsequent networking session. Assist in managing the vendor marketplace, which will host between 15 and 25 vendor booths.
• Communications & Outreach: Contact Black immigrant communities and organizations to broaden the summit's reach. Distribute invitations to prospective guests, and send reminder
• Wrap-Up & Teardown: Execute complete post-event breakdown and cleanup operations once the summit concludes.

What We’re Looking For

Essential

• Located in Alberta (ideally Calgary), but we are open to candidates from anywhere.
• Reliable, dependable, and ready to adapt to tasks assigned during the onboarding process.
• Strong team player with excellent, proactive communication skills.
  Comfortable using online platforms (such as WhatsApp or Google Drive) for team coordination

Nice to Have

• Able to attend the event in person in Calgary on September 5, 2026.
• Previous experience volunteering for or supporting events.
• Familiarity with the Black immigrant or newcomer community

Time Commitment

July – August 2026 3-5 hours per week — check-ins, tracking, follow-ups

September 1st to 29th Higher intensity (5-10 hours per week)— final briefings, logistics confirmations

September 19 (Event Day) Full day, in person (approximately 8 AM – 6 PM) for Calgary-based volunteers

Why Volunteer with BBS?

• Be part of a historic first-of-its-kind summit celebrating Black immigrant entrepreneurship in Calgary
• Build your project management and leadership experience in a real event setting
• Expand your network within the Black business and newcomer community
• Make a meaningful contribution to a community-driven initiative
• Opportunity for compensation via a $150 honorarium at the end.

How to Apply

Whether you are based in Calgary for event-day support or looking to assist us remotely from elsewhere in Alberta, if you are passionate about community-building, we’d love to hear from you.

Please express your interest by sending your resume and a cover letter to cddiccommunications@gmail.com.

Subject Line: BBS 2026 General Volunteer Application [Your First & Last Name]

Cover Letter Requirements: Please keep your letter to a single page. Be sure to address why you are interested in this role and highlight any specific areas (such as admin, marketing, or event-day logistics) that best align with your skills.

Selected candidates will be contacted to discuss how we can best match your strengths to the summit's needs.

• Role Summary
• Key Responsibilities
• What We’re Looking For
  • Essential
  • Nice to Have
• Time Commitment
• Why Volunteer with BBS?