Operations Assistant, Full-Time

Operations Assistant Job Posting Please note that we expect internal candidate(s) to apply for this position. As required by the Collective Agreement, internal

candidates who meet the requirements and qualifications for the position will be interviewed prior to consideration of

external candidates.

Role Overview As one of the largest faculty and staff associations in BC, the BCIT Faculty & Staff Association (FSA) is a membership-driven,

certified trade union that represents full-time and part-time technological faculty and staff at the British Columbia Institute

of Technology (BCIT). Through committee representations, negotiations with BCIT, and dedicated advocacy for our

members, we strive to advance the employment interests of our members and improve working conditions across BCIT.

We are hiring a full-time Operations Assistant (OA) for our office at the BCIT Burnaby campus located on unceded Indigenous land belonging to the Coast Salish peoples, including the territories of the xʷməθkwəyə̓m (Musqueam), Skwxwú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations.

The OA reports to the Associate Executive Director and works as part of the FSA office team by following or developing policies, procedures, routines, and directions. The OA maintains routine administrative systems across the association’s operations and provides support to other functions, including:

• reception

• records maintenance

• organizing and retrieving information

• preparation of documents

• financial administration

• event and meeting co-ordination

• supplies and equipment management

• logistics and material distribution

• coordinating of facilities maintenance The OA is expected to represent the union in a welcoming manner to members, representatives of the employer, community members, and service providers through reception services, assistance with communications and events, and ensuring our information and materials are well organized and accessible. The OA may be responsible for setting up and tearing down events; this often includes transporting materials of up to 40lbs using a cart/dolly.

Qualities We’re Looking For
• Strong organizational skills with excellent attention to detail

• Demonstrates problem-solving ability and independent thinking

• Proficient in Microsoft Office, especially Outlook, Word, and Excel

• Comfortable using accounting software such as QuickBooks with an understanding of basic accounting (AP/AR) processes

• Skilled in navigating digital and print records, and databases

• Accurate and efficient keyboarding and proofreading

• Effective written and verbal communicator

• Ability to handle sensitive information with discretion and confidentiality

• Capable of managing shifting priorities in a fast-paced environment

• Follows procedures and directions while showing initiative

• Works collaboratively and cooperatively with others

• Understanding of, and commitment to, trade union principles and public, post-secondary institutions

What We Offer The salary for the position is between $66,559.90 and $70,259.80 with placement based on experience. The FSA offers many advantages including a comprehensive benefit package, defined benefit pension plan, hybrid work arrangements, the protections of a collective agreement and union representation, the amenities of working on a post-secondary campus, and the opportunity to support our outstanding members and contribute to providing them an excellent workplace experience.

Employment Equity The FSA is actively committed to creating a diverse and inclusive workplace. An open and diverse community fosters the

inclusion of voices that have been underrepresented or discouraged. We encourage applications from qualified members

of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including but not

limited to status as a First Nation, Metis, Inuit, or Indigenous person, sex, sexual orientation, gender identity or expression,

racialization, disability, neurodiversity, political belief, religion, marital or family status, or age.

How to apply Using Charity Village’s Quick Apply, submit your resume and a cover letter in a single PDF file explaining why you are

interested in working at the FSA by end of day Sunday, October 5, 2025. The in-person interviews are anticipated to take

place October 9, 2025. NOTE: Applicants must create an account with Charity Village to apply.

Applicants must be eligible to work in Canada.

https://www.charityvillage.com/job/operations-assistant-full-time-233599