Operations Assistant (Administrative Assistant)

Operations Assistant Job Posting Role Overview

One of the largest faculty and staff associations in BC, the BCIT Faculty & Staff Association (FSA) is a membership-driven, certified trade union that represents full-time and part-time technological faculty and staff at the British Columbia Institute of Technology (BCIT). Through committee representation, negotiations with BCIT, and dedicated advocacy for our members, we strive to advance the employment interests of our members and improve working conditions across BCIT.

The FSA is hiring a full-time Operations Assistant (OA) for our office at the BCIT Burnaby campus located on unceded Indigenous land belonging to the Coast Salish peoples, including the territories of the xʷməθkwəyə̓ m (Musqueam), Skwxwú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations.

The OA reports to the Associate Executive Director and works as part of the FSA office team by following or developing policies, procedures, routines, and directions. The OA maintains routine administrative systems across the union’s operations and provides support for other functions, including:

• Reception
• Event and meeting co-ordination
• Coordinating of facilities maintenance
• Financial administration
• Supplies and equipment management
• Records maintenance
• Organizing and retrieving information
• Logistics and material distribution
• Preparation of documents

The OA is expected to present the union in a welcoming manner to members, representatives of the employer, community members, and service providers through reception services, assistance with communications and events, and ensuring our information and materials are well organized and accessible.

The OA is responsible for setting up and tearing down events; this often includes transporting materials of up to 40lbs using a cart/dolly, often between buildings at the BCIT Burnaby campus.

Qualities We’re Looking For

• Strong organizational skills with excellent attention to detail
• Ability to anticipate needs, troubleshoot, and problem solve in high pressure environments
• Proficient in Microsoft Office, especially Outlook, Work, and Excel
• Comfortable using accounting software such QuickBooks understanding basic accounting (AP/AR) principles
• Skilled in navigating digital and print records and databases
• Accurate and efficient keyboarding and proofreading
• Effective written and verbal communicator
• Ability to handle sensitive information with discretion and confidentiality
• Capable of managing shifting priorities in a fast-paced environment
• Follows procedures and directions while showing initiative
• Demonstrates problem-solving ability and independent thinking
• Works collaboratively and cooperatively with others
• Understanding of, and commitment to, trade-union principles and public, post-secondary institutions

What We Offer

The salary for the position is between $70,959 and $74,789 with placement based on experience. The FSA offers many advantages including a comprehensive benefit package, defined benefit pension plan, hybrid work arrangements, the protection of a collective agreement and union representation, the amenities of working on a post-secondary campus, and the opportunity to support our outstanding members and contribute to providing them an excellent workplace experience.

Employment Equity

The FSA is actively committed to creating a diverse and inclusive workplace. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from qualified members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including but not limited to status as a First Nation, Metis, Inuit, or Indigenous person, sex, sexual orientation, gender identity or expression, racialization, disability, neurodiversity, political belief, religion, marital or family status, or age.

How to Apply

Please visit the careers page on our website to learn more about this opportunity. To apply, submit your resume and cover letter combined into a single PDF file through the Quick Apply feature on the Charity Village posting by end of day Thursday, March 5, 2026; your cover letter should explain why you are interested in working at the FSA.

The in-person skills assessment and interviews are anticipated to take place on Thursday, March 12; alternate dates may be available under extenuating circumstances.

Applicants must be eligible to work in Canada.