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Request for Proposals - Independent Audit ServicesThe Inn From The Cold, Inc. invites qualified Chartered Professional Accounting firms to submit proposals to provide independent audit services for 5 years, commencing with its fiscal year ending December 31, 2025. &nbsp;The Inn From The Cold is a not-for-profit registered charity incorporated under the Ontario Corporations Act as a corporation without share capital. &nbsp;The Inn From The Cold endeavours to meet the needs of people who are homeless or at risk of becoming homeless.

Inn From The Cold, Inc.

RFP for Independent Audit Services

Cycling Canada CyclismeRequest for Proposal:&nbsp; Financial / Accounting ServicesOctober 2025BackgroundCycling Canada Cyclisme (“CCC”) is the governing body for competitive cycling in Canada. With the vision of becoming a leading competitive cycling nation, Cycling Canada manages high performance programs, hosts national and international events and administers programs to promote and grow cycling across the country. CCC is seeking 3rd party support in the area of accounting and financial services. This support will likely be on a contract basis and can primarily be provided remotely / off-site.CCC’s head office is located in Ottawa, ON., with a satellite office as part of our performance training centre in Milton, ON. CCC has 28 full-time employees – staff and coaches – and approximately 30 additional part-time, contracted and seasonal staff located across the country and abroad. The organization’s annual operating budget ranges between approximately $8-$10 million. A majority of total operating revenue is derived from key funding partners including Sport Canada, Own the Podium, the Canadian Paralympic Committee, the Canadian Olympic Committee and a number of private partners, sponsors and donors. Approximately $1.5 million annually comprises in &amp; out transactions related to collection and remittance of various grants, subsidies and funding to external stakeholders. CCC has a special charitable status known as Registered Canadian Amateur Athletics Association (RCAAA) and, as such, is able to issue donation tax receipts and benefits from minimal CRA reporting requirements. CCC uses Quickbooks Online accounting software. Payables are primarily transacted via EFT (Plooto) or Corpay for large foreign currency wire payments. Expenses are processed via DEXT and payroll via Ceridian Powerpay / Dayforce.Services RequiredCCC currently outsources the bulk of its bookkeeping and accounting to a remote third party provider, although continues to maintain some in-house staff resources for the main purpose of budget development, general financial oversight and direction, adjustments, results analysis and reporting to a variety of stakeholders. In your proposal and, from the following summary of tasks, please list tasks that you suggest can be outsource supported versus tasks that would continue to best be supported via in-house staff / specialty providers; or a collaborative approach between outsource and in-house. Please also outline your suggested approach in terms of priority, sequencing and timelines to achieve a smooth transition from CCC’s existing accounting services provider (should one be required).&nbsp;1.&nbsp; Financial Statements<ul><li>Monthly preparation of balance sheet and income statements based on payable invoices received, accounts receivable and monthly transactions</li><li>Monthly general ledgers to budget managers, as required</li><li>Variance reports quarterly</li><li>Board reports approx. monthly</li></ul>2.&nbsp; Payroll and Benefits Administration<ul><li>Payroll with or without current provider (Ceridian)</li><li>Benefit coordination and RRSP distributions</li></ul>3.&nbsp; Accounts Payable<ul><li>Verification of all invoices</li><li>Set-up and execution of EFT / cheque runs</li><li>Corporate credit cards (~$1.5 to $2 million annual transactions)</li></ul>4.&nbsp; Accounts Receivable<ul><li>Invoicing, including follow-up of aged receivables / statements.</li></ul>&nbsp;5.&nbsp; Banking<ul><li>Monthly reconciliation of banking transactions to the general ledger</li><li>Cash flow monitoring </li><li>Foreign currency exchange and wire transfers (Current FX broker Corpay)</li><li>Monthly entries and reconciliation from third-party member registration system</li></ul>6.&nbsp; Year-End and Government Reporting<ul><li>Final year-end accounting and direct work with auditors</li><li>All government reporting and filing, including reporting to public funding partners (Sport Canada, Own The Podium, etc.)</li><li>Quarterly cash flow reports to Sport Canada</li><li>Semi-annual HST/GST/PST tax recovery filings</li></ul>7.&nbsp; Registered Canadian Amateur Athletics Association<ul><li>Donation tax receipts</li><li>Annual filings</li><li>Quarterly reconciliation and distribution of funds raised for member clubs</li></ul>8.&nbsp; Inventory of Goods<ul><li>Monthly inventory adjustment (minimal at this time)</li></ul>9.&nbsp; Financial Oversight<ul><li>Regularly develop, review and upgrade CCC’s fiscal management systems, processes and policies</li><li>Adhere to generally accepted financial policies and procedures</li><li>Ensure sufficient training of CCC staff on financial policies and processes and provide advice as required</li><li>Participate in meetings as required</li></ul>Any other financial duties as assignedSubmission RequirementsPlease submit the following documents to Meiko Lydall (<a href="mailto:meiko.lydall@cyclingcanada.ca" target="_blank">meiko.lydall@cyclingcanada.ca</a>) before November 14, 2025 at 5:00 p.m. ET:<ul><li>Fully-costed proposal</li><li>Transition plan</li><li>Resume or overview of firm + credentials</li><li>Three references</li><li>Please limit the proposal to 15 pages single-sided minimum font size 11</li></ul>CCC is an equal opportunity employer.&nbsp; This contract / position is financially supported in part by Sport Canada.

Cycling Canada Cyclisme

RFP - Financial / Accounting Services

ACE RFP – November 7, 2025Request for Proposals (RFP) for a Strategic Planning ConsultantAdvocacy Centre for the Elderly Toronto, ONAbout ACEThe Advocacy Centre for the Elderly (ACE) is non-profit charitable corporation operating as a specialty community legal clinic under the Legal Aid Services Act, 2020. ACE is committed to upholding the rights of low-income seniors. Its purpose is to improve the quality of life of seniors by providing legal services which include direct client assistance, public legal education, law reform, community development, and community organizing. Visit us at <a href="http://www.acelaw.ca" target="_blank">www.acelaw.ca</a>.Purpose of the RFPACE is seeking a qualified and experienced strategic planning consultant to facilitate the development of a new strategic plan. This plan will guide the agency in setting clear priorities, defining the measurement of outcomes, and the allocation of resources in responding effectively to community needs.BudgetThe proposed budget of this project is up to $25,000 plus HST, inclusive of all consultant fees, materials, travel, disbursements, and administrative costs.Scope of WorkThe consultant will be expected to:<ul><li>Conduct a review of key organizational documents including the current mission and purpose</li><li>Obtain and review census data, demographics and other internal and external information that will facilitate an informative environmental scan including but not limited to a SWOT analysis </li><li>Design and implement a stakeholder engagement process involving board, staff, clients, community members, and partnering organizations </li><li>Document and analyze the environmental scan and stakeholder engagement activities, and use the results to directly inform the strategic priorities and directions</li><li>Facilitate one strategic planning session with board and staff </li><li>Facilitate the drafting of a strategic plan that includes a clear statement of mission, vision and values, strategic priorities, and key outcomes </li><li>Present the final plan to the Board and staff and provide an executive summary for public use.</li></ul>TimelinePhase Estimated Timeline RFP Issued November 7, 2025 Proposals Due November 24, 2025 Consultant Selected December 12, 2025 Engagement Begins December 19, 2025 Stakeholder Consultation January 2026<a href="http://www.acelaw.ca/" target="_blank">http://www.acelaw.ca/</a>ACE RFP – November 7, 2025Strategic Planning Session February 2026 Draft Plan Delivered March 16, 2026 Final Plan Delivered April 30, 2026Proposal Requirements<ul><li>Overview of the consultant/team, including relevant experience and qualifications </li><li>Proposed approach and methodology tailored to the $25,000 budget </li><li>Work plan with timelines and costed deliverables </li><li>Examples of similar competed projects or references </li><li>Equity and inclusion approach for stakeholder engagement </li><li>Detailed cost breakdown and total fees </li><li>Primary contact information</li></ul>Costed Deliverables<ul><li>Delivery of a report of environmental scan and stakeholder engagement findings by January 30, 2026 -- $5,000</li><li>Completion of one strategic planning session by February 27, 2026 -- $5,000 </li><li>Delivery of draft plan by March 16, 2025 -- $5,000 </li><li>Delivery of final plan with Board approval by April 30, 2025 -- $10,000</li></ul>Evaluation Criteria<ul><li>Qualifications and experience – 20%: Extensive experience and a strong track record in strategic planning for non-profit agencies.</li><li>Proposed methodology – 20%: Comprehensive, structured, data-driven, participatory, EDI- sensitive and understandable methodology.</li><li>Project timeline – 10%: Alignment with RFP Timeline. </li><li>Fee structure – 10%: Over-budget proposals will not be considered. </li><li>References and past work – 20%: Strong references and excellent examples of past work. </li><li>Understanding of Legal Clinic Services – 20%: Demonstrated understanding and awareness of the role of community legal clinics in the administration of justice.</li></ul>Submission DetailsSubmit proposals in pdf format by November 24, 2025, by email clearly marked “RFP” to <a href="mailto:graham.webb@ace.clcj.ca" target="_blank">graham.webb@ace.clcj.ca</a>Questions?Questions regarding this RFP may be directed to:Graham Webb, Lawyer/Executive Director (416) 598-2656 x 1230 <a href="mailto:graham.webb@ace.clcj.ca" target="_blank">graham.webb@ace.clcj.ca</a><a href="mailto:graham.webb@ace.clcj.ca" target="_blank">mailto:graham.webb@ace.clcj.ca</a> <a href="mailto:graham.webb@ace.clcj.ca" target="_blank">mailto:graham.webb@ace.clcj.ca</a>

Advocacy Centre for the Elderly

Request for Proposals (RFP) for a Strategic Planning Consultant

REQUEST FOR PROPOSAL FORJanitorial Services Please forward required documents by 5:00PM, November 28th, 2025 to:Janitorial Services RFP LAMP Community Health Centre185 Fifth Street, Etobicoke M8V 2Z5Fax (416)252-6471 E-mail: <a href="mailto:jasminr@lampchc.org" target="_blank">jasminr@lampchc.org</a>This RFP provides a summary of the main elements of the contract. Bidders are cautioned to carefully examine the entire RFP and the requirements contained therein before responding.&nbsp;Lakeshore Area Multi-Service Program (LAMP) operates from five (5) locations, for the purpose of this RFP only one location will be involved, namely; East Mississauga Community Health Centre (EMCHC) located at 2555 Dixie Road, Units 7 &amp; 8.&nbsp;Bidders are encouraged to submit questions and clarifications pertaining to the RFP (by email to <a href="mailto:jasminr@lampchc.org" target="_blank">jasminr@lampchc.org</a> ) soon after its release to allow us time to respond as fully as possible. Proposals will be evaluated on the basis of the evaluation criteria listed in section 2.4 of the RFP. LAMP will subsequently select the firm that offers the best overall value to LAMP considering their response to the requirements.&nbsp;LAMP reserves the right to hold discussions with bidders that are the most competitive, or to reject any or all bids. Awarding of services will not be solely based on price. The contract will be for a base period of three (3) years with two (2) years extension options contingent upon LAMP’s satisfaction with the chosen contractor’s services.&nbsp;The RFP contains the following sections: • Section 1: Introduction – Organizational background, goals/objectives for services. • Section2: Bid Instructions – Required content and format for proposals and the selection process. • Section3: Scope of Services – General requirements and terms for the contract. • Section 4: Pricing – Gives instructions on how to provide bids for the base financial proposal. • Section 5: Liability Insurance – All bidders must carry and maintain adequate liability insurance. • Attachment A: Facility and Tour Schedule • Attachment B: Pricing Sheet.All communications for submission of questions and proposal correction or withdrawal prior to the closing date should be made via e-mail to <a href="mailto:jasminr@lampchc.org" target="_blank">jasminr@lampchc.org</a>.&nbsp;1.0 Introduction&nbsp;Lakeshore Area Multi-service Project (LAMP) is a fully accredited community health Centre that provides a wide range of services to all ages, namely; Primary health care services, Occupational Health, Physiotherapy, Chiropody, Social Work, Dietetics, Health promotion programming, Harm reduction programming, Youth programs, Children’s programs and Diabetes programs to improve the health and wellness in the East Mississauga area.2.0 BID INSTRUCTIONS&nbsp;The following section provides instructions for preparation of bid materials that must be followed if a respondent is to be consider in compliance with the RFP.&nbsp;2.1 Pre-bid Meeting and Building/Facility Tours. A pre-bid meeting and tour of the facility will be at 2555 Dixie Road, Mississauga, ON. On Friday November 21st, 2025 at 10:00AM as per attachment A. Respondents who intend to submit a response are encouraged to attend the pre-bid meeting and tours. The preliminary agenda includes: • Overview presentation by LAMP • Q &amp; A by bidder • Facilities tour: EMCHC Units 7 &amp; 8-2555 Dixie Rd, Mississauga.2.2 Queries and Primary Contact Person All enquiries about this RFP must be made in written form via e-mail or fax to the primary contact:Jasmin Ricketts, Supervisor Facilities and Administration E-mail – <a href="mailto:jasminr@lampchc.org" target="_blank">jasminr@lampchc.org</a> Fax – 416-252-6471In the interest of fairness and the best service outcome, any questions received and corresponding responses will be distributed via e-mail to all prospective respondents who have indicated intent to submit a proposal. The identity of companies who submitted questions will be kept confidential. All questions must be received by Thursday November 20th, 2025 at 10:00AM. Responses to all questions will be issued to all providers either at the pre-bid meeting or by e-mail by the end of the day on November 24th, 2025.&nbsp;2.3 Proposal Required Contents and Format At a minimum, each base proposal should address all of LAMP’s requirements through • A narrative response specifying operation plan that addresses the services requested in section 3 (scope &amp; services) • A completed pricing sheet as per attachment B.A complete proposal for this RFP can either be submitted as a hard copy or an electronic copy via e-mail. Respondents should respond to the points raised as directly as possible. Proposals that are incomplete, not properly endorsed, do not follow the requested format, or otherwise are contrary to the guidelines of this RFP may be rejected as non-responsive.&nbsp;2.4 Response Evaluation Criteria Submissions will be evaluated based on, but not limited to the following:1. Ability to meet LAMP’s requirements&nbsp;2. Vendor and Staff Experience&nbsp;3. References&nbsp;4. Price&nbsp;5. Overall company social, environmental and financial performance&nbsp;6. Value Added – Ability to provide continuous, value-added strategic services2.5 Proposal Correction or Withdrawal of Proposal Prior to Closing Date Any proposal may be withdrawn or modified by written request of the respondent provided such request is e-mailed to LAMP by the deadline stipulated in Section 2.3. Modifications received after the due date will not be accepted. Each correction to a proposal must be clearly marked and initialed by the respondent. LAMP reserves the right at any time to request clarification from any or all respondents submitting a proposal.&nbsp;2.6 Additional information, Investigation and Inspection LAMP reserves the right to request site visits to one or more of the respondent’s existing customer facilities, to speak directly to a provider’s references, and to make independent investigations as to the qualification of any respondent at any time during the process. Performance information may be solicited from any available source. LAMP may request additional information by respondents to clarify elements of their bid proposals. LAMP will notify companies after all bids are received on whether a presentation is required.&nbsp;2.7 Confidentiality of LAMP Information The terms of this RFP, and all other information provided are to be treated by the respondent as strictly confidential and propriety. All data and business information are to be used solely for the purpose of responding to this inquiry. Access to this information shall not be granted to third parties except upon prior written consent of LAMP and upon the written agreement of the intended recipient to treat the same as confidential. No news releases, public announcements or any other references to this proposal shall be made without the prior written consent of LAMP. We may request at any time that any of our material be returned. Should there be a breach of this request for confidentiality or other restrictions identified in this RFP, the respondent will be eliminated from consideration for this RFP.&nbsp;2.8 Confidentiality of Proposals All proposal materials shall become the property of LAMP and will be held confidential. Any copies of submitted proposals will be limited to LAMP employees and consultants on a need-to-know basis. No proposals or associated documents will be returned.&nbsp;2.9 Responsibility for Costs LAMP will not reimburse any respondent for any cost involved in the preparation and submission of the proposals, in making an oral presentation, or in contract negotiations. Respondents are responsible for all costs associated with responding to and submitting a proposal as part of this solicitation process.&nbsp;2.10 Non-Standard Proposal Submissions LAMP recognizes that this RFP may request that respondents describe their business in ways that are different than their normal business practice; however, LAMP nonetheless requires that proposals be submitted in accordance with the instructions contained in this RFP.&nbsp;2.11 Reservations and Limitations Lamp reserves the following rights and options: • To reject any and all proposals that fail to meet the literal and exact requirements of the specifications provided in this RFP document. • To accept the proposal that is, in the judgement of LAMP, in the best interest of LAMP and its facilities. • To reject any and all non-responsive proposals. • To waive irregularities in any proposals as LAMP may elect to waive. • To reject all proposals without cause. • To issue subsequent requests for new proposals. • To discontinue its negotiations after commencing negotiations with a finalist, if progress is unsatisfactory, and commence discussions with another respondent.3.0 Scope of Services This section provides a general description of the scope of services sought, period of performance, locations of service, and other issues pertaining to providing the services.&nbsp;3.1 General The respondent will be required to provide cleaning service for the facility enumerated in Attachment A. The scope of the program will cover the following areas: • Reception and Lobby Areas • All offices • Washrooms • Clinical Examination rooms • Dental rooms, x-ray rooms. • Enclosed workstations and cubicles • Corridors or Hallways and internal staircases • Kitchenette and Lunchrooms • Storage areas and closets • Photocopy/Mail/Server rooms • Conference/Meeting rooms • Exterior Facility Areas.&nbsp;3.2 Provision of Cleaning Supplies and Equipment The respondent will be required to provide all cleaning chemicals, paper products, hand soaps, garbage bags, sanitizers, etc. at a reasonable charge. Also, the respondent must provide the list of products that will be used as well as corresponding safety data information. The respondent will be required to provide all cleaning equipment and ensure equipment is in good working order. Broken equipment should be replaced immediately.&nbsp;3.3 Period of Performance This contract will be awarded for a minimum base period of three (3), after which LAMP reserves the right to again tender the contract or extend the current agreement.&nbsp;3.4 General Operating Policies and Procedures Below are general operating policies and procedures the respondent is expected to work within: • Frequency – Depending on the level of cleanliness achieved, traffic in the buildings and weather conditions, the frequency and type of cleaning (i.e night or day cleaning) will be adjusted as necessary. Schedules are reviewed twice per year to ensure that appropriate levels of cleanliness are being achieved. • Log book – A log of cleaning activities will be kept. The log should include the type of cleaning or maintenance performed, the date on which cleaning or maintenance is carried out, date of equipment/material purchases and any other relevant information which will be negotiated with the successful respondent. • Hazardous Waste Management – The successful respondent shall also, with LAMP’s assistance develop, maintain and follow work instructions, safety rules and established policies and procedures as they apply to hazardous waste management activities. • Shall supply Material Data Sheets for all supplies that will be used, prior to its use. LAMP reserves the right to ask that supplies be changed as a direct result of the Ministry’s policy on bio-hazard materials.3.5 Training of Staff and Supervisors The contractor must ensure cleaning staff and supervisors are properly trained. It is the responsibility of the respondent to ensure staff and supervisors are properly screened and trained in accordance with, but not limited. In the same way Staff and Supervisors must be re-trained and updated on a regular basis. Any new staff members will be fully trained and training should be provided on a semi-annual basis and more frequently whenever any changes are made to the cleaning plan. A log of the training of each worker should be kept to ensure proper training is carried out. The log is to include training topics, outlines of information covered, the name and qualifications of the trainer, and the dates and duration of the training.3.6 Billing The contractor shall provide monthly billing statements as required by LAMP.&nbsp;3.7 Respondent’s References List three of your current major customers. Include as many customers as possible that are comparable to LAMP’s requirements as it relates to size and cleaning requirements, who can speak to the quality of your company’s work.&nbsp;4.0 Pricing This section outlines the general requirements and guidelines for preparing a quote for services at the facilities identified in this RFP. A pricing sheet (attachment B) must be enclosed and included with the respondent’s submission in order for the bid submission to be considered. The pricing sheet at minimum should cover the scope of services provided, the expected frequency and the monthly rate. In addition, identify any special services that requires separate pricing and scheduling and which are beyond the services highlighted in this RFP.&nbsp;5.0 Liability Insurance Any and all damages caused by the respondent in relation to the execution of cleaning services will be rectified by the respondent at no cost to LAMP and to the satisfaction of LAMP within a reasonable time frame. During the term of the contract the service provider is required to maintain in full force and effect and at its own expense general liability insurance. Failure to provide insurance will result in the withholding of payment or at the sole option of LAMP, forfeiture of the contract.&nbsp;ATTACHMENT A: PROPERTY ADDRESS AND TOUR SCHEDULEProperty Descriptions: EMCHC – This is an industrial building, renovated to be utilized as a Community Health Centre, with two floors, having a square footage of 12,812. The main operation of the agency is a Community Health Centre with all open spaces or closed offices being utilized&nbsp;Hours of Operation:&nbsp;The hours of operation that will dictate the cleaning schedule are: Areas to be cleaned: • Reception and Lobby Areas • All offices • Washrooms • Clinical Examination rooms • Dental rooms, x-ray rooms. • Enclosed workstations and cubicles • Corridors or Hallways and internal staircases • Kitchenette and Lunchrooms • Storage areas and closets • Photocopy/Mail/Server rooms • Conference/Meeting rooms • Exterior Facility Areas&nbsp;Levels of Service:&nbsp;Respondents are expected to ensure that the outside of the building is done to ‘Hotel’ level clean on a daily basis, while the interior must be done to ‘Hospital’ level clean on a daily basis. Cleaning should be done during hours when the clinic is closed. For more information on these terms or other expectations of LAMP in terms of service levels you can refer to the document / Link below: <a href="https://www.publichealthontario.ca/-/media/Documents/B/2018/bp-environmental" target="_blank">https://www.publichealthontario.ca/-/media/Documents/B/2018/bp-environm…</a>- cleaning.pdf?rev=5dfe8f638f01400ea2640910902d789d&amp;sc_lang=en&amp;hash=36853FC2FDC3434AA7632 BF9018EA48F&nbsp;ATTACHMENT B: PRICING SHEET&nbsp;The pricing sheet must be enclosed and included with the respondent submission in order for the response to be considered. Cleaning Schedule: Daily Days of Week: Monday, Tuesday, Wednesday, Thursday, Friday and Saturday. Time of Day: Negotiable, however must be outside of clinical hours.&nbsp;Cleaning Services to Perform Please list the services covered in Attachment A, Cleaning schedules including frequency of each service, quantity of people and the final rate for the complete service. ExampleService Frequency of MaintenanceLobby Daily Times perWeek Times perMonth Times per YearEmpty all organic waste &amp; remove to designated area 1Clean and disinfect all countertops 1Restock hand sanitizer 1Dust mop all hard surface floors 1Damp mop hard surface entire area 2Strip, Wax and Seal VCT Tile 1Meeting Rooms Daily Times perWeek Times perMonth Times per YearEmpty all waste &amp; recycling, &amp; remove to designated area 1Damp wipe all Tables, Chairs, Shelves and Counter. 1Dust mop all hard surface floors 1Damp mop hard surface entire area 1Washroom Daily Times perWeek Times perMonth Times per YearEmpty all waste &amp; recycling, &amp; remove to designated area 1Clean and disinfect all countertops 1Clean Fixtures, Surfaces &amp; Restock Supplies 2Damp mop hard surface entire area 1Washroom Check 2Offices Daily Times perWeek Times perMonth Times per YearEmpty all waste &amp; recycling, &amp; remove to designated area 1Clean and disinfect all countertops 1Damp mop hard surface entire area 1Services Frequency Rate Hours Annual Total* * * *4 x month $/hour hrs/day $Special Services* * * *1 x month $/hour hrs/day $Total $Rate: $ Indicate in the table below if you expect changes in contract years 2 and 3 to the rates bid for contract Year 2 &amp; 3.Service Year2 (%) Year 3 (%)

LAMP

Request For Proposal - Janitorial Services

Canadian Fertility and Andrology SocietyRequest for Proposals: Development of the CFAS Strategic Plan (2026–2031)Date Issued: November 3, 2025Proposals due by: November 16, 2025OverviewThe Canadian Fertility and Andrology Society (CFAS) invites proposals from consultants or firms to facilitate the development of the Society’s next multi-year Strategic Plan, covering the period 2026–2031. This RFP outlines the expectations, context, and minimum requirements for the engagement.About CFAS: Membership and MissionCFAS is the recognized national multidisciplinary authority in reproductive health, representing professionals working in fertility and andrology, in the areas of research, medicine, science, and law. The Society’s members include clinicians, scientists, embryologists, nurses, lawyers, counsellors, and allied professionals committed to advancing reproductive health and patient care across Canada. The CFAS is one of the oldest professional Societies in Canada, entering its 72nd year. The mission of the CFAS is to responsibly advance reproductive science and medicine in Canada through leadership, research and guidance. It is responsible for the balanced advancement of the Assisted Reproductive Technology (ART) field in Canada, prioritizing evidence-based decision making to the benefit of Canadians and children born of this technology.About CFAS: Membership and MissionThe CFAS is a national multidisciplinary organization representing a diverse membership: reproductive endocrinologists, andrologists, embryologists, fertility nurses, counsellors, lab scientists, administrators, trainees, and allied professionals engaged in the science and practice of reproductive health across Canada. CFAS advances evidence-based policy and educational excellence, fosters professional development, and advocates for access to high-quality reproductive care. Members work in academic, clinical, laboratory, and policy settings, united by a mandate to support individuals and families in their reproductive journeys. Our recent CFAS Membership Policy Survey (2025) gathered input on priorities and perceptions from members in clinical, scientific, and administrative roles, informing our engagement and strategic outlook for the future.Project ObjectiveThe CFAS seeks external expertise to develop a 5-year strategic plan that is concise and clear, with achievable outcomes, while also building in components to be adaptive and responsive. The plan should consider the current context of the funding landscape for fertility treatments, advances and anticipated advances in the field of ART, and key policy changes required to bringCanada up to par with leading nations on the international stage. The CFAS is poised for global leadership in specific areas in the field and it is expected that the strategic plan will outline this roadmap to distinguish CFAS as the leading voice of ART not only in Canada, but also internationally.Key Stakeholders:Internal: CFAS Members at large, CFAS member professions, CFAS Special Interest Groups, Continuing Professional Guideline Committee, Board of Directors, staff team.External:Primary: federal and provincial/territorial governments, patient-facing advocacy organizations.Secondary: partner fertility societies (American Society for Reproductive Medicine (ASRM), European Society of Human Reproductive Endocrinology (ESHRE), International Federation of Fertility Societies, (IFFS).Scope of Work:The selected consultant/firm will:<ul><li>Review all relevant background materials (prior strategic plans, survey report, governance documents).</li><li>Design and facilitate an inclusive, collaborative consultation process (e.g., workshops, interviews, focus groups, online surveys).</li><li>Identify external trends (regulatory, legislative, scientific, policy, societal) influencing reproductive health practice(s).</li><li>Synthesize findings and support the Board in defining strategic directions, measurable outcomes, and implementation approaches.</li><li>Develop an evaluation framework to support the Board in monitoring progress over the lifespan of the plan.</li></ul>Deliverables<ul><li>Strategic Plan (2026–2031) – Draft and final versions</li><li>Board Work Plan/Implementation Guide</li><li>Summary report capturing consultation outcomes</li></ul>Timeline<ul><li>Anticipated start: January 2026</li><li>Draft strategic plan: September 2026</li><li>Final Strategic Plan and Work Plan: November 2026</li><li>Dates are subject to change, depending on rate of consultation and availability of stakeholders to engage. Earlier engagement is preferrable.</li></ul>Proposal StructureProposals should be no more than 8 pages and must include:<ul><li>Overview of consulting team/firm, relevant experience, and CVs.</li><li>Proposed approach and methodology for facilitating a national strategic planning process.</li><li>Initial project plan, timeline, and budget estimate.</li><li>Examples of related work with other non-profits, multidisciplinary Societies, or member- based organizations.</li><li>Names/contact information for two references.</li></ul>Evaluation CriteriaProposals will be evaluated on the following criteria:<ul><li>Relevant experience in strategic development (40%)</li><li>Qualifications and experience of proposed team (35%)</li><li>Cost effectiveness and value for money (15%)</li><li>Demonstrated knowledge of the ART field (5%)</li></ul>Submission InstructionsProposals must be submitted electronically in PDF format no later than November 16th to:Emily McIntosh Executive Director Canadian Fertility and Andrology Society (CFAS) Email: <a href="mailto:Emily.mcintosh@cfas.ca" target="_blank">Emily.mcintosh@cfas.ca</a>Subject Line: RFP Submission – Strategic Planning*Late submissions will not be considered.Submission Instructions<ul><li>Proposals must be submitted electronically to <a href="mailto:emily.mcintosh@cfas.ca" target="_blank">emily.mcintosh@cfas.ca</a> before November 16th, 2025.</li><li>Shortlisted applicants may be asked for an interview or to provide a brief presentation.</li></ul>Additional Information<ul><li>Review the current CFAS Strategic Plan here.</li><li>Reference the findings of the 2025 CFAS Membership Policy Survey (summary available upon request).</li><li>For background on the Society, see <a href="https://cfas.ca/about-cfas.html" target="_blank">https://cfas.ca/about-cfas.html</a></li></ul>Terms and Conditions<ul><li>CFAS reserves the right to accept or reject any or all proposals.</li><li>CFAS is not obligated to award a contract or reimburse any costs incurred in preparing proposals. </li><li>All information provided in response to this RFP will be treated as confidential. </li><li>selected consultant/firm will be required to enter into a written agreement with CFAS, including confidentiality and conflict of interest provisions.</li></ul>

Canadian Fertility and Andrology Society

Request for Proposals : Development of the CFAS Strategic Plan (2026–2031)

Request for Proposals (RFP)Strategic Planning Consultant1. Organization OverviewAbout WomanACT: WomanACT has been providing coordination, planning, and community mobilization across Canada since 1991. Today, we are a charitable organization with a membership of organizations and individuals working to end violence against women through system change.Our Mission: WomanACT advocates for a world where all women and gender diverse people live free from violence and have economic security.Our Approach: WomanACT works collaboratively to eradicate gender-based violence through research, education, and advocacy. We are a planning and policy organization that drives system change through leadership, research, policy, education, and community mobilization.Our Values:<ul><li>Feminist organization using an intersectional lens to challenge systems that reinforce inequities</li><li>Support and learn from diverse voices, perspectives, and approaches</li><li>Work across sectors and with communities to strengthen collective impact </li><li>Value continuous learning and embrace bold, evidence-based solutions </li><li>Value integrity and accountability to stakeholders and communities</li></ul>Our Work Areas:<ul><li>Cross-sector coordination and leadership </li><li>Community-based research </li><li>Policy analysis and advocacy </li><li>Education and training (community, corporate, and government partners)</li><li>Workplace training and support for employers</li></ul>2. Strategic ContextWomanACT is seeking proposals from experienced consultants or consulting firms to lead a comprehensive strategic planning process. This initiative will refresh our strategic direction, strengthen governance, refine objectives, and develop a clear roadmap for the next 4 years.Current Strategic Focus: Our current strategic plan emphasizes strengthening long-term partnerships with cross-sector partners, including the private sector, and engaging women with lived experience across all areas of our work. The new strategic plan should build on these priorities while positioning WomanACT for emerging opportunities and challenges.The process should be participatory, inclusive, trauma-informed, and grounded in research, community realities, and the lived experiences of survivors of gender-based violence.3. Objectives<ul><li>Review and potentially refresh WomanACT's Mission, Vision, and Values</li><li>Conduct a comprehensive environmental scan (internal &amp; external) to assess strengths, weaknesses, opportunities, and threats</li><li>Engage key stakeholders, including the Board, staff, women with lived experience of violence, members, and community partners, to gather meaningful input</li><li>Analyze the current landscape of gender-based violence prevention, policy, and services in Toronto and across Canada</li><li>Identify strategic priorities and goals for the next 4 years aligned with WomanACT's mission and approach</li><li>Develop an implementation plan with clear timelines, responsibilities, and success metrics</li><li>Facilitate alignment across the Board, Membership and Staff, ensuring organizational buy-in and shared ownership</li><li>Design mechanisms for ongoing monitoring, evaluation, and periodic review</li><li>Ensure integration of intersectional feminist lens and trauma-informed approaches throughout the planning process</li></ul>4. Scope of WorkPhase 1: Discovery &amp; Assessment<ul><li>Review of organizational documents (current strategic plan, annual reports, research publications, policy submissions)</li><li>Interviews and/or surveys with Board members, Organizational members, staff, and key stakeholders</li><li>External environmental analysis, including policy landscape, funding environment, and sector trends</li><li>Review of best practices in gender-based violence prevention and system change approaches</li></ul>Phase 2: Stakeholder Engagement &amp; Facilitation<ul><li>Design and facilitate Board and staff strategic planning workshops/retreats. </li><li>Conduct focus groups or interviews with women with lived experience of violence (trauma-informed approach required)</li><li>Engage with organizational members and community partners </li><li>Ensure diverse voices are included, with particular attention to Indigenous, Black, racialized, immigrant, refugee, 2SLGBTQI+ communities, and women with disabilities</li></ul>Phase 3: Strategic Direction &amp; Goal Setting<ul><li>Facilitate organizational visioning exercises </li><li>Support identification and prioritization of strategic goals and objectives</li><li>Develop strategic approaches aligned with WomanACT's integrated model of research, education, and advocacy</li><li>Ensure alignment with organizational values and commitment to system change</li></ul>Phase 4: Plan Development<ul><li>Draft comprehensive strategic plan document including mission/vision/values, strategic priorities, and detailed goals</li><li>Create implementation roadmap with clear timelines, responsibilities, and resource requirements</li><li>Develop Key Performance Indicators (KPIs) and success metrics aligned with organizational objectives</li><li>Incorporate feedback from Board and staff on draft documents</li></ul>Phase 5: Implementation &amp; Monitoring Guidance<ul><li>Develop and, if applicable, integrate evaluative tools and dashboards for tracking progress against strategic priorities</li><li>Create framework for periodic review cycles (quarterly, annual) </li><li>Provide guidance on integrating strategic plan into operational planning and decision-making</li><li>Offer recommendations for sustaining momentum and organizational learning</li></ul>5. Deliverables<ul><li>Comprehensive Strategic Plan document (including mission/vision/values, environmental scan summary, strategic priorities, goals, and objectives)</li><li>Implementation roadmap with timelines, responsibilities, and resource requirements </li><li>Stakeholder engagement summary report documenting consultation process and key themes</li><li>Evaluation and monitoring framework including KPIs and review cycles</li><li>Executive summary document suitable for external stakeholders and funders</li><li>Presentation of final plan to Board, Members and Staff </li><li>Digital toolkit/dashboard templates for ongoing monitoring</li></ul>6. Proposal RequirementsProposals should be no more than 15 pages and include the following:a) Background &amp; Qualifications<ul><li>Overview of consultant(s) or firm, including relevant experience </li><li>Demonstrated expertise in nonprofit strategic planning, particularly with organizations focused on gender equity, violence against women, or social justice</li><li>Experience working with feminist, equity-seeking, and trauma-informed approaches </li><li>Team composition and roles (if applicable)</li></ul>b) Proposed Methodology &amp; Work Plan<ul><li>Detailed approach to each phase of work </li><li>Stakeholder engagement strategy, including approaches for engaging women with lived experience</li><li>Description of facilitation methods and tools to be used </li><li>Approach to ensuring diversity, equity, and inclusion throughout the process</li></ul>c) Timeline &amp; Milestones<ul><li>Proposed timeline with key milestones and deliverables </li><li>Estimated time commitment required from WomanACT Board and staff</li></ul>d) Budget &amp; Fees<ul><li>Detailed budget breakdown by phase and activity </li><li>Fee structure and payment schedule </li><li>Any additional costs or expenses (travel, materials, etc.)</li></ul>e) Examples &amp; References<ul><li>At least 2-3 examples of similar strategic planning engagements with nonprofit organizations, including outcomes and impact</li><li>At least 2 professional references with contact information</li></ul>7. Evaluation CriteriaProposals will be evaluated based on the following criteria:Experience &amp; Expertise (30%)<ul><li>Demonstrated experience in nonprofit strategic planning </li><li>Track record working with organizations focused on gender equity, violence against women, or social justice</li><li>Understanding of systems change, policy advocacy, and community mobilization</li></ul>Methodology &amp; Approach (30%)<ul><li>Quality, appropriateness, and innovation of proposed methodology </li><li>Comprehensive stakeholder engagement strategy </li><li>Strength of facilitation approaches and tools</li></ul>Cultural Competency &amp; Values Alignment (25%)<ul><li>Commitment to intersectional feminist, equity-focused, and trauma-informed practice </li><li>Demonstrated ability to work with diverse communities and honour lived experience </li><li>Commitment to participatory and inclusive processes</li></ul>Timeline &amp; Feasibility (10%)<ul><li>Clarity and realism of the proposed timeline </li><li>Ability to meet organizational needs and deadlines</li></ul>Cost Effectiveness (5%)<ul><li>Value for investment within budget parameters </li><li>Clear and transparent budget breakdown</li></ul>8. TimelineMilestone Date RFP Issued November 2026 Proposals Due January 2026 Interviews with Shortlisted Consultants February 2026 Contract Award March 2026 Strategic Planning Process Begins April 2026 Final Plan Delivered August 20269. Budget / Payment RangeProject Budget: CAD $10,000 - $15,000This is a project-based fee for a complete strategic planning process over 3-5 months, including all phases of work and deliverables outlined in this RFP.10. Submission InstructionsDeadline: January 15th, 2026, 5:00 PM ESTSubmission Format: Please submit proposals electronically as a single PDF document (maximum 13 pages, excluding attachments)Subject Line: “Strategic Plan RFP Proposal – (Consultant Name)File naming convention: Consultant Name_StrategicPlan_RFP_2026.pdfContact: To submit your proposal, please use the following email: <a href="mailto:info@womanact.ca" target="_blank">info@womanact.ca</a>11. About This OpportunityWomanACT is at a pivotal moment in our organizational journey. As we approach our 35th year of operation, we are seeking a consultant partner who can help us build on our strong foundation while positioning us for the evolving landscape of gender-based violence prevention and systems change.This strategic planning process represents an opportunity to:<ul><li>Deepen our impact through more intentional cross-sector partnerships, including expanded work with the private sector</li><li>Strengthen our commitment to centering the voices and leadership of women with lived experience</li><li>Enhance our integrated approach to research, education, and advocacy for maximum systems change</li><li>Position WomanACT as a leading voice in the movement to end gender-based violence in Canada</li></ul>We look forward to partnering with a consultant who shares our values and can bring fresh perspectives, proven methods, and a collaborative spirit to this important work._______________Thank you for your interest in working with WomanACT.

WomanACT

Strategic Planning Consultant

Canadian Fertility and Andrology SocietyRequest for Proposals (RFP) Website Redesign and Membership PortalDate Issued: October 29, 2025Proposals due by: November 30, 2025<a href="http://www.cfas.ca/" target="_blank">http://www.cfas.ca/</a>IntroductionThe Canadian Fertility and Andrology Society (CFAS) is a national organization representing professionals working in reproductive health across research, medicine, science, and law. Its members include clinicians, scientists, embryologists, nurses, lawyers, counsellors, and other allied professionals dedicated to advancing reproductive health and patient care in Canada. With a long history of professional leadership, the CFAS is committed to promoting responsible progress in reproductive science and medicine, supporting evidence-based practices, and guiding the field of Assisted Reproductive Technology (ART) to benefit Canadians and families.CFAS seeks a qualified Canadian web design and development firm to redesign its website and membership portal and integrate a learning management system. The new design should retain key existing features, but modernize and simplify functionality, and significantly improve overall user experience. The project should leverage the latest technology to maximize efficiencies through automation, translation, and user-friendly maintenance on the backend for CFAS staff.The project includes creating a fully bilingual (English/French) public website and private membership portal with integrated event, membership, clinic, and sponsorship management. The new website should retain a professional look and feel but integrate dynamic and creative elements. The website must enhance user engagement, streamline administrative processes, and embody content and presentation that represent CFAS’s mission.Project OverviewThe goal of this project is to modernize CFAS’s digital presence and provide a comprehensive, user- friendly website that supports the Society’s mission and engages its members, partners, and the public. The redesigned website should:<ul><li>Reflect CFAS’s mission and brand identity, projecting professionalism, credibility, and leadership in reproductive health.</li><li>Engage visitors and convert them into supporters or members, providing intuitive calls to action for memberships, donations, and event participation.</li><li>Provide a secure, easy-to-use membership portal for individual members. This should be easy to navigate and have the ability for members to access the learning management portal for various uses, including:<ul><li>online training;</li><li>tracking their learning credits;</li><li>holding documentation for necessary professional accreditation;</li><li>access to meeting minutes and resources pertaining to both general CFAS membership and Special Interest Group membership;</li></ul></li><li>Provide the ability for members to learn about and apply for CFAS research grants, including the ability for:<ul><li>members to adjudicate proposals via a scoring matrix online (with automatic tallying of weighted scoring);</li><li>automatic replies for all applicants, including the successful recipients.</li><li>built-in payment criteria, such as a secure way to upload institutional banking information for electronic fund transfer.</li></ul></li><li>Provide a secure and straightforward integrated and automated invoice and payment process, with the ability:<ul><li>for employers to register and pay for individual membership fees and event attendance.</li><li>To process payments from out of country without issue.</li></ul></li><li>Improve backend manageability for staff, allowing straightforward and efficient content updates, document cleanup, and administration of memberships, events, and resources.</li><li>Creative and interactive components, such as a map of Canada showcasing fertility clinic locations, as well as government and territorial funding that can be updated in ‘real-time’ to correspond to funding announcements.</li><li>Support educational initiatives, with specific pages for certification, courses, webinars, continuing education, and a resource library.</li><li>Integrate large files and documents efficiently, ensuring smooth upload and access to scientific guidelines, reports, and other materials.</li><li>Allow for large file video uploads, to showcase CFAS’s various promotional event videos.</li><li>Capacity to submit (from membership) and manage (on the back end) research requests from data captured in the Canadian Assisted Reproductive Technologies Register.</li><li>Include a Job Bank page for career postings relevant to the field.</li><li>Allow easy document cleanup and content reorganization, ensuring the site remains current, organized, and accessible.</li><li>Be fully bilingual (English/French) across all pages, dynamic elements, emails, forms, and portal features.</li><li>Be responsive and optimized for desktop, laptop, tablet, and mobile devices.</li><li>Include membership and event management, exhibitor registration, sponsorship opportunities, advertising options, pop-ups, reminders, and chat functionality.</li><li>Ensure accessibility (WCAG 2.1 AA), SEO optimization, analytics setup, and integration with email marketing tools.</li></ul>Website Audience and Use Cases Audience Use Cases / NeedsMembers (individual members)Access membership portal, update profiles, register for events, download resources, view certifications/CFAS credits, communicate with other members, export membership contact information easily into email for<a href="http://www.cfas.ca/" target="_blank">http://www.cfas.ca/</a>Audience Use Cases / NeedsSpecial Interest Groups to facilitate communication, option for automatic membership renewal annually.Clinics and Institutions Allow clinics and institutions to register and create staff as members, memberships, access resources, register for events as the employer, submit event sponsorships and process payment online.Event Attendees Register for conferences, webinars, workshops; receive participation confirmations and certificates/credits; access event materials, where applicable.Sponsors/Members of the Public/Policy MakersLearn about CFAS programs, quality fertility care, practitioners’ best practices and guidelines, position statements on key issues, national and global impact and governance; ability to make online donations; access and process sponsorship opportunities; receive acknowledgements.Researchers and ProfessionalsAccess to CFAS grants, scientific resources, publications, guidelines, and educational content; ability to connect within the CFAS network.Staff Update content, manage memberships (ideally not required with a new website redesign), events, resources, and communications; generate reports; manage administrative tasks efficiently.Partner Organizations / InstitutionsAccess resources, refer to members or students, ability to register multiple people for events.General Public Learn about the CFAS mission, educational resources, events, and advocacy initiatives.CFAS Website Goals<ul><li>Be welcoming, engaging, inspirational, and reflective of CFAS and its membership community.</li><li>Vibrant, creative (reflecting the constantly changing nature of the field and technological innovation and a human rights approach to family building for all Canadians), professional, reiterating the credibility of evidence through research, position CFAS as the leader in Assisted Reproductive Technology.</li><li>Ensure intuitive navigation so all users can find information quickly.</li><li>Feature high-quality, professional images, videos, and graphics.</li><li>Fully bilingual (English/French), including all dynamic elements, portal features, notifications, and emails.</li><li>Accessible (WCAG 2.1 AA) and responsive across all devices.</li><li>Simplify and streamline event, membership, clinic, and sponsorship management.</li><li>Support large file uploads, videos, document cleanup, educational content, resource library, and job bank</li><li>Integrate communication features such as pop-ups, reminders, and optional chat functionality</li><li>Allow staff and volunteers to easily update content.</li><li>Connect seamlessly with other channels like social media and newsletters.</li><li>Provide analytics, reporting, and regular maintenance.</li></ul>Specific Functional Requests<ul><li>Front page should include dynamic news, event highlights, and pop-up messages for urgent updates.</li><li>Volunteers and members should find opportunities and applications easily. All applications should be available to complete and submit via the online portal and link to either: 1) a staff email or 2) have a staff log-in to manage communications from the portal on the back end that communicates to members directly to their email (and available for record on the portal).</li><li>Membership portal should facilitate automatic updates to member information from event registration.</li><li>Event registration should be simplified, fast, and mobile-optimized.</li><li>Automated issuance of CFAS credits/certifications upon event completion.</li><li>Efficient management of sponsors, exhibitors, and advertising options, including the ability for the CFAS office to upload a floor plan so that sponsors can choose their booth based on level (which will change year over year).</li><li>Interactive map of Canada showcasing clinic locations and government funding.</li></ul>Scope of Work1 Website Redesign<ul><li>Modern, responsive UI/UX design for all devices</li><li>Complete bilingual functionality</li><li>CMS integration (WordPress, Drupal, or similar)</li><li>Accessibility compliance, SEO optimization, analytics, and email marketing integration</li></ul>2 Membership Portal&nbsp;<ul><li>Secure login, member dashboard, and tiered permissions</li><li>Clinic registration with ability to connect with member management</li><li>Automated member info updates and annual verification</li><li>Chat/messaging feature for members</li><li>Automated CFAS credit/certification issuance</li><li>Pop-ups and reminder notifications</li></ul>3 Event, Exhibitor, and Sponsorship Management&nbsp;<ul><li>Simplified event registration for individuals, clinics, and groups</li><li>Exhibitor registration and management</li><li>Sponsorship packages and management</li><li>Automated certificates/credits for participants at events</li><li>Mobile-friendly interface</li></ul>4 Job Bank and Educational Pages&nbsp;<ul><li>Prominent Job Bank for career postings</li><li>Educational pages for courses, webinars, and continuing education</li><li>Resource library for guidelines, reports, and publications</li><li>Large file support</li></ul>5 Member Directory&nbsp;<ul><li>Searchable member and clinic directory with privacy controls</li><li>Filtering by specialty, location, or institution</li><li>Ability to download an email contact excel for generating emails lists for each Special Interest group</li><li>Security measures to appropriately protect private member information in compliance with all applicable laws.</li></ul>6 Content Migration&nbsp;<ul><li>Migration and reorganization of existing content</li><li>Document cleanup and optimization</li><li>Bilingual formatting</li></ul>7 Training and Documentation&nbsp;<ul><li>Staff training on CMS, portal, and event management</li><li>Technical and user documentation</li></ul>8 Ongoing Support (Optional)&nbsp;<ul><li>Hosting, maintenance, updates, and 24/7 support</li><li>Preference for Canadian-based provider familiar with nonprofit budgets</li></ul>Deliverables<ul><li>Fully functional, bilingual CFAS website and membership portal</li><li>Integrated event, membership, exhibitor, and sponsorship management</li><li>Administrative dashboard for content, membership, and event management</li><li>User acceptance testing and final launch</li><li>Training materials and technical documentation</li></ul>Proposal RequirementsProposals should include:1. Company Overview<ul><li>Canadian-based company, history, and size</li><li>Experience with nonprofit and membership-based websites</li></ul>2. Team<ul><li>Key personnel and roles, relevant experience</li></ul>3. Approach &amp; Methodology<ul><li>Design and development process, bilingual strategy, accessibility compliance, and mobile optimization</li><li>CMS recommendation and technical stack</li></ul>4. Timeline<ul><li>Estimated milestones and project completion dates</li></ul>5. Budget<ul><li>Itemized cost breakdown including design, development, content migration, portal functionality, and optional support</li></ul>6. Portfolio<ul><li>Examples of similar nonprofit, healthcare, or membership websites</li></ul>7. References<ul><li>At least two client references from comparable projects</li></ul>Evaluation Criteria<ul><li>Understanding of CFAS mission and requirements</li><li>Relevant experience with nonprofit and membership organizations</li><li>Technical and bilingual approach</li><li>Design quality and mobile responsiveness</li><li>Budget feasibility and value</li><li>References and client satisfaction</li></ul>Submission Details<ul><li>Submission Deadline: November 30th, 2025</li><li>Format: PDF, max 20 pages</li><li>Subject Line: RFP Submission – CFAS Website Redesign &amp; Membership Portal</li></ul>Project Timeline (Estimated)Milestone Target DateRFP Issued October 29th, 2025Vendor Q&amp;A Period November 7th to 14th, 2025Milestone Target DateTo Proposals Due November 30th, 2025Vendor Selection December 5th, 2025Project Kickoff December 12th, 2025Beta Site Review March 1st, 2025Final Launch March 16th, 2025Budget RangeAnticipated budget: CAD $45,000, inclusive of design, development, migration, event functionality, portal features, and training. Optional support/hosting may be quoted separately.Terms and Conditions<ul><li>CFAS reserves the right to accept or reject any proposal</li><li>All proposal costs are the responsibility of the bidder</li><li>Intellectual property of all developed content belongs to CFAS</li><li>Vendor must adhere to Canadian privacy laws (PIPEDA compliance)</li></ul>Website Management ConsiderationsTo ensure CFAS staff can manage the website efficiently, the following considerations must be addressed:<ul><li>Multiple user access: The backend must allow multiple staff users with role-based permissions. The system should be intuitive and easy to learn, with full training provided.</li><li>Content updates: Staff should be able to update pages, news, events, and resources without needing technical expertise.</li><li>Dynamic content integration: Where appropriate, consider incorporating automated feeds (e.g., social media, news updates) to keep pages fresh without requiring manual updates.</li><li>Analytics and reporting: Integrate Google Analytics and other data tools to track site traffic, event registrations, membership activity, resource downloads, and other metrics valuable to CFAS communications, development, and governance teams.</li><li>Ease of maintenance: The CMS should allow easy document cleanup, media management, and file handling (including large files).</li></ul>Further RequirementsThe CFAS website must provide functionality that enhances user experience while reducing administrative burden:<ul><li>Locations, services, and hours: Provide an elegant and clear solution to display clinics across Canada, services, health care providers and hours. Users should easily find the nearest clinics, service offerings, and contact details.</li><li>Event calendar: Include an organization-wide calendar that displays all CFAS events. Optionally, allow tagging or segmentation so users can filter events based on type (e.g., conferences, webinars, workshops).</li><li>Newsletter or text subscriptions: Include a permanent signup area for CFAS newsletters (e.g., general news, events, educational updates) or text updates with event information with opt-in selection for users.</li><li>Dynamic, low-maintenance content: The site should have features that make it appear lively and up-to-date (e.g., auto-populating social media posts, news highlights) without placing a heavy load on limited communications staff.</li><li>Accessibility and bilingual functionality: All features must work seamlessly in both English and French.</li><li>Integration with other channels: Ensure smooth connection with CFAS email systems, social media, and CRM tools to support communications, member engagement, and development activities.</li></ul>Reference WebsitesVendors are encouraged to review the following websites for inspiration on design, functionality, membership engagement, and user experience:Website What the Site Does Well<ul><li>International Federation of</li></ul>Fertility Societies (IFFS)Professional presentation of international resources and guidelines; clear structure for members and public; strong educational content.<ul><li>Spring Fertility –</li></ul><a href="https://springfertility.com/" target="_blank">https://springfertility.com/</a>Modern, visually engaging website; clear calls to action; easy navigation for patients and professionals; strong integration of resources and service information.<ul><li>Sick Kids Foundation Compelling storytelling through images and videos; minimal clicks to key actions; strong donor engagement and peer-to-peer fundraising features.</li></ul><a href="http://www.cfas.ca/" target="_blank">http://www.cfas.ca/</a><a href="https://springfertility.com/" target="_blank">https://springfertility.com/</a>Website What the Site Does Well<ul><li>Society of Obstetricians and Gynaecologists of Canada (SOGC) Professional, member-focused site; easy access to educational content, guidelines, and events; strong resource library; membership portal functionality.</li><li>American Society for Reproductive Medicine (ASRM)Well-organized educational and scientific content; strong member services and portal; easy navigation for professionals, researchers, and patients.</li></ul>Purpose of this section:These websites exemplify:&nbsp;<ul><li>Clear, intuitive navigation for multiple audiences (members, professionals, patients/public)</li><li>Integration of membership, event, and educational content</li><li>Effective storytelling and professional branding</li><li>Accessibility and responsiveness across devices</li><li>Seamless bilingual or multilingual content where applicable</li></ul>CFAS expects its redesigned website to incorporate similar principles while adapting to its Canadian bilingual context, nonprofit structure, and professional mission in reproductive health.<a href="http://www.cfas.ca/" target="_blank">http://www.cfas.ca/</a>

Request for Proposals : Website Redesign

Request for Proposals: Federal Government Relations Services

Project: BuildHer Future – Newcomer Women in ConstructionOrganization: Newcomer Women’s Services Toronto (NEW)Deadline for Submissions: October 30th, 2025About the ProjectBuildHer Future – Newcomer Women in Construction is an innovative initiative led by Newcomer Women’s Services Toronto (NEW) aimed at creating equitable pathways for newcomer women to access and build careers in the construction industry.&nbsp; The project brings together community, industry, and training partners to design a gender-responsive program model that bridges skill gaps and addresses labour shortages within Ontario’s construction sector.Purpose of the ConsultancyNEW is seeking proposals from qualified Evaluation Consultants or Consulting Firms to design a robust evaluation framework for the BuildHer Future project. The consultant will be responsible for developing data collection tools, conducting community consultations, surveys, and analyzing findings to guide program and curriculum design aligned with industry needs and labour market trends.Scope of WorkThe consultant will:1. Develop a comprehensive evaluation framework for the BuildHer Future project, outlining indicators, data sources, and methodologies including baseline surveys and post project outcomes.&nbsp;2. Design and facilitate community consultations, including:<ul><li>3 - 5 community consultations/focus groups with key stakeholders (prospective participants, employers in the construction industry, and training partners).</li></ul>3. Develop and administer surveys to:<ul><li>At least gather 200 respondents, including prospective program participants and employers, to identify skills, competencies, and labour market gaps.&nbsp;</li></ul>4. Synthesize findings to inform program and training design, including recommendations for curriculum development, industry engagement, and participant success indicators.5. Provide a final report summarizing methodology, findings, actionable recommendations, and provide the evaluation framework and tools to be used throughout the project.Deliverables<ul><li>Evaluation framework and implementation plan.</li><li>Focus group and survey tools (e.g., discussion guides, questionnaires).</li><li>Summary of consultation findings and data analysis.</li><li>Recommendations report to guide program and curriculum design.</li><li>Presentation of findings to NEW’s project steering committee.</li></ul>Timelines:All project deliverables should be completed by January 15, 2026Qualifications<ul><li>Proven experience in program evaluation, preferably in the employment, skills development, or newcomer settlement sectors.</li><li>Strong qualitative and quantitative research skills, including survey design and focus group facilitation.</li><li>Experience engaging diverse and equity-deserving communities, particularly newcomer and gender-diverse populations.</li><li>Familiarity with labour market research and/or the construction or skilled trades industry is an asset.</li><li>Excellent analytical, writing, and presentation skills.</li></ul>Proposal Submission RequirementsInterested consultants should submit:1. A brief proposal (max 5 pages) outlining:<ul><li>Understanding of the project and proposed approach</li><li>Work plan, including key milestones and timeline</li><li>Deliverables and methodology</li><li>Budget breakdown</li></ul>2. Resume(s) of consultant(s) highlighting relevant experience.&nbsp;3. Two references from previous evaluation or research projects.&nbsp;4. (Optional) Sample(s) of relevant work (e.g., evaluation report or framework).

Newcomer Women's Services Toronto

Call for Proposals: Design and Evaluation Consultant

The Coaching Association of Canada (CAC) is issuing a Request for Proposals (RFP) to procure an Instructional Design expert or team and eLearning Developer to develop a new peer-led educational resource for youth coaches and revise 4 existing eLearning modules, as part of the Support Through Sport series. The CAC is looking for an innovative expert or team, who thrives on creativity, innovation and a willingness to collaborate and engage with youth coaches and sport leaders.L’Association canadienne des entraîneurs (ACE) lance une demande de propositions (DP) pour obtenir des services professionnels de conception pédagogique (un spécialiste ou une équipe) et un responsable de l’élaboration de la formation en ligne afin de mettre sur pied une nouvelle ressource éducative dirigée par les pairs pour les entraîneurs jeunesse et de réviser quatre modules d’apprentissage en ligne existants, dans le cadre de la série Intervenir au-delà du sport. L’ACE est à la recherche d’un spécialiste ou d’une équipe qui fait preuve d’innovation, qui se nourrit de créativité, d’originalité et de volonté de collaborer et de s’engager auprès des entraîneurs jeunesse et des intervenants sportifs.&nbsp;Instructional Design Team’s ResponsibilitiesThe successful Instructional Design expert or team and eLearning Developer will be responsible for:<ul><li>Project management as it relates to the analysis and eLearning design plan, instructional design, graphic design and storyboard development, and technical production, prototype development and testing;</li><li>Completing the instructional design of the peer-led resource to enable the determined learning objectives, using content provided by the CAC;</li><li>Adhering to the CAC’s eLearning hosting and learning management system requirements;</li><li>Ensuring all modules meet the Accessibility for Ontarians with Disabilities Act (AODA: <a href="https://accessontario.com/aoda/);" target="_blank">https://accessontario.com/aoda/);</a></li><li>Ensuring all deliverables follow the CAC’s Brand Guidelines and the Canada.ca Content Style Guide;</li><li>Delivery of all source files and assets to the CAC, including a single PDF document that shows all content for at-a-glance reference and future template for revisions;</li><li>Final eLearning files to be SCORM 2004 (4th version) or xAPI that will be uploaded to the CAC’s eLearning hosting platform.</li><li>Work in collaboration with the CAC team, the University of Toronto research team and the Youth Coach Development Team, and other agencies as required.</li></ul>Learn more by visiting our website at <a href="https://coach.ca/about-us/opportunities#sidebar_request-for-proposal" target="_blank">coach.ca</a>.&nbsp;Responsabilités de l’équipe de conception pédagogiqueLe spécialiste ou l’équipe de conception pédagogique et le responsable de l’élaboration de la formation en ligne retenus auront les responsabilités suivantes :<ul><li>Gérer le projet en ce qui a trait à l’analyse et au plan de conception de la formation en ligne, à la conception pédagogique et graphique, à l’élaboration du scénarimage, à la production technique, ainsi qu’au développement et à la mise à l’essai de prototypes.</li><li>Réaliser la conception pédagogique de la ressource dirigée par les pairs pour permettre l’atteinte des objectifs d’apprentissage établis, en utilisant le contenu fourni par l’ACE. 2451, promenade Riverside Ottawa (Ontario) K1H 7X7 613 235-5000</li><li>Respecter les exigences d’hébergement de la formation en ligne et du système de gestion de l’apprentissage.</li><li>S’assurer que tous les modules sont conformes à la Loi sur l’accessibilité pour les personnes handicapées de l’Ontario (LAPHO : <a href="https://accessontario.com/aoda/" target="_blank">https://accessontario.com/aoda/</a>). • S’assurer que tous les livrables respectent le Guide de la marque de l’ACE et le Guide de rédaction du contenu du site Canada.ca.</li><li>Remettre tous les fichiers sources et les actifs à l’ACE, y compris un document PDF montrant tout le contenu qui pourra servir d’outil de référence rapide et de modèle futur pour les révisions.</li><li>Les versions définitives des fichiers de la formation en ligne doivent être en format SCORM 2004 (4e édition) ou xAPI afin d’être téléversées sur la plateforme d’hébergement de la formation en ligne de l’ACE.</li><li>Collaborer avec l’équipe de l’ACE, l’équipe de recherche de l’Université de Toronto et l’équipe de développement des entraîneurs jeunesse, ainsi qu’avec d’autres agences si nécessaire.&nbsp;</li></ul>Pour en savoir plus, visitez le <a href="https://coach.ca/fr/propos/possibilites#sidebar_request-for-proposal" target="_blank">coach.ca/fr</a>.&nbsp;&nbsp;Questions for the RFP will be answered until November 3, 2025. To ensure a fair and transparent process, questions and answers will be shared with all parties asked to participate in this process and those known to be interested in this process. Please direct questions to Andrea Johnson at <a href="mailto:ajohnson@coach.ca" target="_blank">ajohnson@coach.ca</a>. Submissions must be received before 20:00, ET, on November 9, 2025, and emailed to the attention of Andrea Johnson at <a href="mailto:ajohnson@coach.ca" target="_blank">ajohnson@coach.ca</a>.&nbsp;L’ACE répondra aux questions sur la DP jusqu’au 3 novembre 2025. Par souci d’équité et de transparence, nous communiquerons les questions et réponses à toutes les parties à qui il a été demandé de participer au processus ou dont l’intérêt pour celui-ci est connu. Pour toute question, communiquez avec Andrea Johnson à <a href="mailto:ajohnson@coach.ca" target="_blank">ajohnson@coach.ca</a>. Les soumissions doivent être envoyées à Andrea Johnson à <a href="mailto:ajohnson@coach.ca" target="_blank">ajohnson@coach.ca</a> et reçues avant 20 h (HE) le 9 novembre 2025.&nbsp;

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