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&nbsp;Assignment Type: Canadian International VolunteerEligibility Requirements: Open to Canadian citizens and permanent residents of Canada onlyAssignment ID: VA-107367Assignment Title: International Seminar CoordinatorPartner: WUSC GhanaCountry: GhanaDuration: 6 to 8 months (flexible)Time Commitment: Full time<h2>Assignment Context</h2>Are you passionate about improving education and economic opportunities for young people? Would you like to support the WUSC Volunteer Cooperation Program partner organizations in exploring how digital skills can be leveraged to enhance youth employment and entrepreneurship in Ghana? Do you have event-planning or project-management skills to share?&nbsp;As the International Seminar Coordinator with WUSC Ghana in Accra, you will support the planning and implementation of activities for WUSC’s 2026 International Seminar taking place from July 18 to August 15, 2026, in Ghana.&nbsp;Apply today to make an impact in Ghana's technology and digital sector, especially for young people!<h2>Roles and Responsibilities</h2>-Lead and participate in the International Seminar planning committee for Ghana (weekly Google Meet meetings with appropriate stakeholders)&nbsp;-Oversee the International Seminar event logistics (travel, catering, accommodation, venues, etc.), ensuring that the highest standards are upheld, and follow a detailed work plan-Liaise with the WUSC Ghana office to identify suppliers, establish contracts, and support the team to ensure financial payments-Collaborate with the team to draft a detailed work plan with key tasks, responsibilities, and dates; identify internal collaborators needed to accomplish tasks prior to and during the event&nbsp;-Coordinate and/or support internal and external communications (including social media and publicity related to the event) with key actors and partners in Ghana to raise the profile of the Seminar and recruit potential speakers/workshop facilitators-In collaboration with the Seminar team, prepare the International Seminar program, including the opening and closing ceremonies and the participants' handbook-In collaboration with the Senior Program Officer, Recruitment &amp; Mobilization (Academic and Standard), draft the Seminar final report and other key reference documents as required by the Volunteer Cooperation Program&nbsp;-Provide guidance to Seminar participants around managing expectations, intercultural communication, and conflict resolution.-Participate in pre-assignment training-Participate in at least 3 public engagement initiatives with Canadian audiences before, during, or within 6 months after the end of the assignment. Volunteers will be equipped with the tools, training, funds, and support to achieve these goals. Volunteers must also report on each of their public engagement activities through our Volunteer Information Portal. Virtual chats and individual check-ins can be booked with the Senior Public Engagement Officer throughout the course of their assignment and during the 6 months following its completion to seek guidance and support with their public engagement activities.-Canadian volunteers are required to do at least one activity that contributes to meeting a fundraising target of $1,500. The minimum requirement is met by each volunteer using our Volunteer Information Portal to report having sent one message to their network about their volunteer assignment that includes the link to the WUSC Shared Impact Fund webpage. This message also counts as one of their three required public engagement activities. Volunteers will be supported with the tools, training, and resources to achieve the fundraising goal.-Submit reports as required by the partner organization and by WUSC.<h2>Experience and Qualifications</h2><ul><li>Bachelor's degree in a relevant discipline&nbsp;</li><li>Demonstrated experience in event planning and management</li><li>Demonstrated experience in group-based facilitation for training and learning</li><li>Excellent ability to formulate creative ideas, design event activities and scenarios, negotiate arrangements, and manage a successful event targeted at a specific audience</li><li>Excellent communication, problem-solving, team leadership, customer service, organizational, and time management skills</li><li>Flexibility, adaptability, excellent interpersonal skills and cultural sensitivity</li><li>Experience with group facilitation and trainings, including content development considered an asset</li><li>Experience living and working internationally considered an asset</li><li>Written and oral fluency in English</li></ul><h2>Project Description</h2>Volunteering for development is one of the important ways in which WUSC pursues its mission. The IGNI+E project, funded by Global Affairs Canada, supports over 70 partner organizations to advance gender equality and the economic empowerment of 1.2 million youth around the world. IGNI+E harnesses the knowledge, capacity and expertise of skilled Canadians through volunteer assignments and public engagement activities to assist partners in improving their performance, advocating for gender equality, and implementing more sustainable, innovative and inclusive initiatives and services for poor and marginalised youth, particularly young women. Overseas, our volunteers collaborate with a wide variety of partners, including enterprise and social enterprise development incubators, skills training centres, women’s organizations, and youth groups. In Canada, WUSC works with institutions and individuals to identify, prepare, and support volunteers who travel overseas to support our partners. Our network in Canada also works with WUSC to raise awareness among Canadians to inspire greater action on global development issues. Our collective focus is on sustainable and inclusive changes to create a better world for youth.<h2>Partner Description</h2>World University Service of Canada (WUSC) is a Canadian non-profit organization with a mission to enhance education, economic opportunities, and empowerment for youth. WUSC works with a diverse network of volunteers, students, institutions, governments, and businesses. Together, WUSC and its networks foster youth-centered solutions to overcome inequality and exclusion, with a vision of a better world for all young people. Funded by Global Affairs Canada (GAC), the IGNI+E project (Innovative Global Networks for Inclusion + Equality, pronounced ‘ignite’) will be implemented in at least 8 countries between 2020-27. By strengthening the performance of key stakeholders in the employment/self-employment ecosystem including service delivery organizations, employers, government bodies, civil society organizations, training institutions and women’s organizations, the IGNI+E project will improve the socio-economic well-being of poor and marginalized youth, particularly young women. In some countries, the project will also target youth and young women with compounding vulnerabilities, such as forcibly displaced youth, marginalized women and youth impacted by climate change. To support partners to generate inclusive and sustainable employment and entrepreneurship opportunities, 1 million Canadians will be engaged along a continuum of awareness to action on key global issues, with 50,000 Canadians undertaking an action to sustain IGNI+E’s development impact.<h2>Support Package</h2><ul><li>Support and guidance from the WUSC Volunteer Mobilization Team prior to departure and from the WUSC Country Team while on assignment</li><li>Pre-departure training to learn about the volunteering for development program, gain practical skills for living and working in an intercultural context and network with other volunteers</li><li>In-country orientation upon arrival in country of assignment</li><li>Language training in country of assignment, where required</li><li>Modest monthly living and accommodation allowance</li><li>Airfare to and from the assignment country</li><li>Visa/work permit</li><li>Pre-departure medical exam</li><li>Health insurance</li><li>Vaccinations and antimalarial medication</li><li>Criminal record verification</li><li>Vacation leave entitlement</li><li>Debriefing after completion of assignment</li><li>An incredible opportunity to make a meaningful contribution to global development, enhance your professional skills and participate in an experience of a lifetime!</li></ul>

World University Service of Canada (WUSC)

International Seminar Coordinator | Ghana | Volunteer Internationally

Canada’s electricity sector is experiencing significant growth and transformation. As Canadians electrify their homes and vehicles, integrate renewable energy technologies into the grid and embrace the impact of digital technology, it is crucial to bring together employers, unions, post-secondary institutions and policymakers to address the labour challenges confronting the sector.Electricity Human Resources Canada (EHRC) is working with its partners to build a world-class, safety-focused, innovative and inclusive electricity workforce. A key area of our work is convening stakeholders through events that inform, engage and strengthen partnerships throughout the industry.The Events Coordinator leads the delivery of EHRC’s diverse event portfolio, from national conferences to webinars and stakeholder roundtables, across in-person, virtual and hybrid formats. This role plays a key part in advancing EHRC’s strategic goals through high-impact events and oversees the organization’s participation in external industry forums, including speaking opportunities, partnerships and trade shows.<h3>Responsibilities</h3><ul><li>Plan and deliver EHRC events—including conferences, webinars, roundtables and stakeholder engagements—across Canada in in-person, virtual and hybrid formats.</li><li>Manage all logistics, including registration, scheduling, venues, catering, AV, travel, hospitality and on-site execution.</li><li>Oversee webinar setup and delivery, including platform configuration, technical rehearsals and live moderation.</li><li>Coordinate EHRC’s participation in external events, including abstract, registration, travel, shipping and organizer liaison.</li><li>Collaborate with the Marketing and Communications team to align event messaging, branding and promotion.</li><li>Drive attendance growth through targeted outreach, marketing campaigns and audience engagement strategies.</li><li>Support the Business Development team in growing sponsorship opportunities and enhancing sponsor visibility.</li><li>Manage budgets, timelines and digital tools for efficient delivery and reporting.</li><li>Ensure events are inclusive and accessible to diverse audiences.</li><li>Work cross-functionally to align events with organizational goals and stakeholder needs.</li><li>Represent EHRC at industry events and support on-site logistics.</li><li>Perform other duties as required.</li></ul><h3>Qualifications</h3>The ideal candidate is an organized and detail-oriented planner and communicator, with a passion for creating memorable experiences and building impactful relationships.<ul><li>Three years of experience in event coordination, conference planning or related roles.</li><li>Proven ability to manage complex logistics across in-person, virtual and hybrid event formats.</li><li>Strong stakeholder management skills, including experience with partners, vendors and sponsors.</li><li>Excellent time management and organizational skills, with a track record of delivering projects on time and within budget.</li><li>Strong written and verbal communication skills, with the ability to collaborate across teams and with external audiences.</li><li>Proficiency with event platforms (e.g., Zoom), CRM systems, survey tools, CRM tools and digital marketing.</li><li>Knowledge of accessibility standards and inclusive event design is an asset.</li><li>Post-secondary education in Communications, Marketing, Event Management or a related field preferred.</li><li>Bilingualism in English and French is an asset.</li></ul><h3>Work Environment</h3><ul><li>Ottawa-based, hybrid work environment (minimum 3 days in office per week).</li><li>Small office with a team of about 15 staff.</li><li>Close to public transport, paid parking available and local amenities nearby.</li><li>Some travel across Canada is required.</li></ul><h3>Compensation and Benefits</h3><ul><li>One-year contract with automatic conversion to permanent upon successful completion of year one deliverables.</li><li>Salary: $50,000 to $57,000 annually, commensurate with experience.</li><li>15 days of paid vacation annually, 1 paid volunteer day, and 3 bonus days in December.</li><li>Flexible health benefits package upon the completion of probation, including prescription drugs and a Health Care Spending Account.</li><li>Employee Assistance Program.</li><li>Employer-matched RRSP contributions after one year of service.</li><li>Professional development and career growth opportunities.</li></ul><h3>Applications</h3>To apply for this position, please submit a cover letter and resume via email to Ryan Baan, Marketing and Communications Manager via Charity Village.Applications are accepted on an ongoing basis until the position is filled.Do you only meet some of the requirements but still think you are a good fit? At EHRC, we are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly match every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.EHRC is an enthusiastic equal-opportunity employer. If you are selected for an interview and require accommodations, please let us know. We thank all candidates for their interest; however, we will contact only those selected for an interview.

Electricity Human Resources Canada

Events Coordinator

Terms of Reference&nbsp;Public Engagement Coordinator&nbsp;Location: Ottawa, ON&nbsp;Type: Permanent, full-timeAbout AKFC&nbsp;Aga Khan Foundation Canada (AKFC) is an international development organization and registered charity. AKFC partners with communities, businesses, and governments to find innovative, lasting solutions to promote inclusive development. Working in Africa and Asia, the Foundation invests in local institutions and systems that anchor progress over the long term. In Canada, AKFC mobilizes funding and expertise, and promotes awareness of global issues. AKFC is an agency of the Aga Khan Development Network, one of the world’s most comprehensive development organizations. Since 1980, AKFC has helped millions unlock their own potential to build a better life.Position Summary&nbsp;The Public Engagement Coordinator plays a central role in the planning and delivery of AKFC’s national public engagement initiatives. Based in Ottawa, the Coordinator is responsible for coordinating a diverse portfolio of in-person, hybrid, and virtual events that bring Canadians together to explore and engage with pressing global development issues, which make up a significant portion of the role.&nbsp;Alongside this event-focused work, the Coordinator provides administrative and systems support within the Public Engagement team, which sits within the broader Public Engagement and Resource Mobilization department. This includes maintaining and improving tools such as Asana and SharePoint, streamlining workflows, and supporting reporting and knowledge management. Together, these responsibilities strengthen both the delivery of high-quality engagement experiences and the operational foundations needed to sustain a growing national program.This position is a cornerstone of the PE team’s work, ensuring that AKFC’s events and initiatives are delivered seamlessly, strategically, and with impact. The Coordinator acts as a key connector across teams, partners, and audiences, translating plans into action and ensuring details are managed effectively from conception to post-event evaluation. The role also upholds AKFC’s commitments to safeguarding, diversity, equity, and inclusion in all aspects of its work.&nbsp;The position reports to the Senior Manager, Public Engagement, and is anchored on the Public Engagement team. The anticipated salary range is between $51,500 and $58,000 per year, alongside a competitive benefits package.Areas of Responsibility&nbsp;Event Planning and Execution&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;<ul><li>Coordinate logistics for a range of public engagement activities including workshops, seminars, webinars, conferences, and speaker series.</li><li>Develop event scenarios, schedules, timelines, and guest lists; coordinate logistics including catering, AV, room bookings, registration, and event materials.</li><li>Support event budget management: develop cost estimates, review expenditures, submit purchase orders, track spending, and ensure cost-effective solutions in line with AKFC’s procurement policies.</li><li>Support pre-event preparation including technical checks with speakers, partners, and AV teams.</li><li>Oversee on-site execution, providing clear instructions to staff, volunteers, and service providers, and ensuring a seamless participant experience.</li><li>Manage follow-up activities including audience engagement strategies, thank-you communications, and tracking participation data.</li><li>Execute duties while upholding AKFC’s commitments to safeguarding, diversity, equity, and inclusion.</li></ul>Stakeholder Engagement &amp; Communications<ul><li>Serve as the main point of contact for internal and external stakeholders throughout event planning and delivery, including the CEO’s Office, program teams, partners, speakers, diplomatic guests, and service providers, ensuring seamless, high-profile communications and engagement.</li><li>Maintain strong working relationships and ensure timely, clear communication across all parties involved in events and engagement activities.</li><li>Support collaboration across various internal and external stakeholders during event conceptualization and implementation.</li></ul>Marketing, Promotion &amp; Audience Engagement<ul><li>Coordinate with Strategic Communications and Content Team on invitations, promotional assets, and marketing campaigns to maximize event reach.</li><li>Draft event invites and manage distribution through tools such as MailChimp and Eventbrite.</li><li>Track RSVPs and respond to public inquiries in a timely, professional manner.</li><li>Support strategies to sustain engagement with audiences over time.</li></ul>Monitoring, Evaluation &amp; Reporting<ul><li>Collect and analyze event feedback and engagement metrics to assess reach and impact.</li><li>Prepare event summaries, after-action reviews, and inputs for donor and internal reporting.</li><li>Integrate lessons learned into planning to continually strengthen programming.</li><li>Maintain and enhance internal project management and knowledge-sharing tools (e.g., Asana, SharePoint) to support efficient workflows.</li><li>Provide administrative support to the PE team, including meeting coordination, procurement/financial administrative processing, and document management.</li><li>Support documentation, data management, and internal communication to ensure operational cohesion across the team.</li></ul>Team Collaboration<ul><li>Work with other departments and offices to ensure alignment and support for events.</li><li>Facilitate teamwork among event staff and volunteers.</li></ul>Diversity, Equity, Inclusion, Safeguarding, Creativity and Innovation<ul><li>Ensure that events are approached with a lens to diversity, equity, and inclusion.</li><li>Ensure that all events and associated materials respect AKF’s commitment to safeguarding.</li><li>Generate ideas for themes, activities, and experiences to enhance events.</li><li>Stay updated on industry trends and best practices.</li></ul>Qualifications and Experience<ul><li>Two to five years of experience in administration or program coordination. Experience in logistics, planning and executing hybrid (in-person / online) events for youth considered a strong asset. </li><li>Post-secondary diploma or degree in a relevant discipline such as event management, business administration, communications, international development, or public affairs, or an equivalent combination of education and experience. </li><li>Experience working with consultants, service providers, and managing contracts. </li><li>Proven ability to support innovative ideas for programming, adopting a collaborative approach, building strong relationships with team members, and other stakeholders. </li><li>Superior oral and written communication skills in English. Proficiency in French is a strong asset. </li><li>Demonstrated ability to research, assess trends, best practices, and innovative approaches for public engagement event logistics, with a keen eye for financial and budget management. </li><li>Experience safeguarding vulnerable populations.&nbsp;</li></ul>Skills &amp; Attributes<ul><li>Highly organized with strong attention to detail.</li><li>Solid understanding of event logistics and travel coordination.</li><li>Culturally sensitive and committed to international development principles.</li><li>Able to work independently, exercise sound judgment, and manage shifting priorities.</li><li>Solutions-oriented with strong analytical and problem-solving abilities.</li><li>Collaborative team player who builds trust and supports shared goals.</li><li>Adaptable and calm under pressure in fast-paced environments.</li><li>Clear, confident communicator across diverse and cross-cultural settings.</li><li>Committed to safeguarding best practices.</li><li>Able to travel within Canada and work occasional evenings and weekends.</li></ul>How to ApplyQualified applicants should submit a cover letter, CV and the names and contact information of three professional referees&nbsp;via email to <a href="mailto:akfc.hr@akdn.org" target="_blank">akfc.hr@akdn.org</a> indicating “Public Engagement Coordinator” in the subject line. Applications will be reviewed on an ongoing basis. Short-listed candidates will be invited for an initial interview and may be invited to additional interviews and/or asked to complete a written assignment.Deadline for submissions: January 11th, 2026&nbsp;Only shortlisted candidates will be contacted. Please note that applicants must be eligible to work in Canada. Please confirm this in the cover letter.&nbsp;AKFC is committed to advancing gender equality and inclusion through our programming and operations in Canada and overseas. AKFC requires all employees to review and abide by the&nbsp;<a href="https://www.akfc.ca/wp-content/uploads/2017/04/AKFC-Gender-Equality-Policy.pdf" target="_blank">AKFC Gender Equality Policy.</a>AKFC recognizes the importance of&nbsp;<a href="https://www.akfc.ca/wp-content/uploads/2020/12/AKF-Safeguarding-Manual-July-2020-v.2-compressed.pdf" target="_blank">safeguarding</a> and is committed to ensuring it manages a wide range of risks such that beneficiaries, staff, other associates and the organization as a whole are kept safe from harm.&nbsp;AKFC welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.To learn more about us, please visit our website at:&nbsp;<a href="https://www.akfc.ca" target="_blank">www.akfc.ca</a>

Aga Khan Foundation Canada

Public Engagement Coordinator

Posting - Independent Contractor (Remote – must reside in the Province of Ontario)&nbsp; &nbsp;About the Organization:&nbsp;&nbsp;&nbsp;ABLE2: Support for People with Disabilities (ABLE2) is an organization that has been present in the community and delivering services to individuals with disabilities for 50 years. ABLE2 believes in an inclusive community where all people are seen as able, respected, and valued. People with disabilities face many challenges, our programs and services empower persons of all ages across the disability spectrum and their families to live lives of meaning and joy as valued members of our community.&nbsp; &nbsp;Summary:&nbsp;&nbsp;With funding from The Law Foundation of Ontario, ABLE2’s Reach Legal Referral Program is delivering a project focused on increasing access to justice for its clients and service users through the utilization of an accessible Legal Library and Chat Box over a two-year period which ends on March 31, 2027. &nbsp;ABLE2 is seeking an Independent Contractor to work a maximum of 14 hours per week to complete the delivery of this project for the Reach Legal Program. Compensation for this project is $32 per hour. &nbsp;Description of Responsibilities:&nbsp;&nbsp;The Contractor will be responsible for the development and execution of: &nbsp;<ul><li>Translating the project’s goals into measurable objectives, developing measures and quantitative and qualitative data collection tools; analysing evidence of effectiveness and sustainability of the Plain Language Legal Library and its Chat Box. &nbsp;</li><li>Conducting periodic legal environmental scans to identify legal topics for the Plain Language Legal Library. This includes determining relevant subjects, format, and targeted audience (people with disabilities, their families, professionals and workers who provide services to people with disabilities). &nbsp;</li><li>Scheduling and resourcing periodic meetings of the Advisory Group and any other action groups; preparing briefing materials; documenting recommendations regarding legal topic proposals (for the Plain Language Legal Library) and administration (of the Chat Box). &nbsp;</li><li>Legal resources for law student volunteers, clients and service users of the Reach Legal Program.</li><li>Regular video meetings with the legal referral program volunteers to facilitate onboarding training and supervision. &nbsp;</li><li>Identifying and conducting outreach to appropriate legal educational institutions to expand the law student volunteer database for the Reach Legal Program. &nbsp;</li><li>Surveying partner legal educational institutions for feedback regarding their students’ volunteering experience with the Program. &nbsp;&nbsp;</li><li>Workshops and seminars to promote the Reach Legal Program and provide information on how to narrow the gaps faced by marginalized populations in access to justice. &nbsp;</li><li>Tracking of activities related to the project through periodic reports and periodic meetings with the Advisory Committee and Executive Team. &nbsp;</li><li>Completion of timely reports for funders, partners and other stakeholders as required. &nbsp;</li><li>Travel within Ottawa as required, and Ontario as needed. &nbsp;</li></ul>Contractor Requirements&nbsp; &nbsp;<ul><li>Licensed Ontario Lawyer &nbsp;</li><li>Bilingual (French/English) &nbsp;</li><li>Experience developing and delivering educational or training programs. &nbsp;</li><li>Experience with project reporting. &nbsp;</li><li>Supervisory experience or experiential learning techniques for law students. &nbsp;</li><li>Strong written communication, active listening, multi-tasking and problem-solving skills. &nbsp;</li><li>Professional, empathetic and a positive attitude. &nbsp;</li><li>Ability to work primarily remotely with occasional in-person meetings as required. &nbsp;</li><li>Valid driver’s licence and access to a vehicle &nbsp;</li><li>Experience with database and spreadsheet software. &nbsp;</li><li>Accessibility for Ontarians with Disabilities Act (AODA) certification and additional training or knowledge of matters related to disability an asset. &nbsp;</li></ul>Number of Work Hours: 14 hours per week &nbsp;Type:&nbsp;Independent Contractor (14 months) &nbsp;Hourly:&nbsp;$32 per hour&nbsp;Commitment to Fair Hiring&nbsp;ABLE2 is committed to a fair and transparent hiring process. As part of our recruitment process, we may use Artificial Intelligence (AI) tools to screen applications for qualifications and suitability. All final hiring decisions are made by human reviewers.&nbsp;How to apply:&nbsp;&nbsp;&nbsp;If interested, please send your letter of interest and resume to <a href="mailto:smainprize@able2.org" target="_blank">smainprize@able2.org</a>&nbsp;before January 5th, 2026.&nbsp; Only successful applicants will be contacted for an interview. &nbsp;

ABLE2: Support for People with Disabilities

Legal Project Coordinator

Job Title: Manager, Events and Member ServicesLocation: Ottawa, ON (Hybrid work environment)Reports to: Director, External Engagement and EventsAbout CCMTAFor Canadians, road safety is a shared priority. We are committed to ensuring safe roads, reducing injuries and fatalities, and making sure every traveler, whether driver or passenger, reaches their destination securely.The Canadian Council of Motor Transport Administrators (CCMTA) is the national body responsible for coordinating motor vehicle transportation and highway safety across Canada.Our vision is to achieve the safest and most efficient movement of people and goods on the road globally. With a legacy of over 80 years, we lead national conversations on road safety through our Board of Directors and three Program Committees: Road Safety Research and Policies; Drivers and Vehicles; and Compliance and Regulatory Affairs.If you're passionate about road safety and want to contribute to a meaningful mission, we invite you to join us as a Manager, Events and Member Services.Position SummaryThe Manager, Events and Member Services plays a critical role in supporting the organization’s mission by planning, executing, and enhancing a variety of events, while ensuring a top-tier member experience. This role involves managing the logistics of both internal and external events nationally, improving internal processes, and contributing to marketing and branding efforts that support the organization’s external presence.Additionally, this role actively contributes to delivering administrative, communications and marketing services, supporting our internal teams and a multi-faceted national membership.If you thrive in a hands-on, dynamic environment, enjoy event planning, have a customer-oriented mindset and are excited about making a difference, we encourage you to apply.Key Duties and ResponsibilitiesAnnual Meeting Coordination:<ul><li>Works closely with the Director, External Engagement and Events to manage the logistics, planning, and execution of the CCMTA Annual Meeting.</li><li>Serve as the primary event planner for the Annual Meeting, including sourcing and contracting vendors through an RFP process.</li><li>Assist with budget development and reporting, program content creation, and the coordination of speaker schedules and speeches.</li><li>Lead the sponsorship program, registration process, and exhibition coordination with team support.</li><li>Support CCMTA’s awards process, from planning through to execution.</li><li>Contribute to future Annual Meeting planning, including site visits and location selection.</li></ul>Meeting Planning &amp; Execution:<ul><li>Oversee the planning and execution of the Fall Program Committee Meetings.</li><li>Lead the planning of CCMTA Board Meetings, including vendor sourcing, budget management, and on-site leadership.</li><li>Manage logistics for ad hoc meetings, project groups, workshops, and staff functions.</li></ul>Membership Services:<ul><li>Work with the Director, External Engagement and Events to support the CCMTA’s Associates Program, including its marketing strategy.</li><li>Contribute to and manage marketing materials for events and general promotion, ensuring alignment with the CCMTA brand.</li><li>Enhance the visibility and external presence of CCMTA through targeted promotional initiatives.</li></ul>External Conferences &amp; Representation:<ul><li>Collaborate with the Director, External Engagement and Events to plan and execute CCMTA’s participation in external conferences and events.</li><li>Represent CCMTA at external functions, including exhibiting with outside organizations to further the organization’s goals, as necessary.</li></ul>Guidance and Mentorship:<ul><li>Provide ongoing guidance, mentorship, and support to team members working on event- related, membership service, and communications files.</li><li>Coach staff on best practices in event planning, industry engagement, and project management.</li><li>Offer direction and oversight on team workflows to ensure high-quality output and adherence to organizational standards.</li><li>Foster a collaborative, supportive environment that encourages professional growth and skills development.</li><li>Support onboarding and knowledge transfer for new team members involved in events and member services.</li></ul>Education &amp; ExperienceRequired:<ul><li>College diploma in conference/event management, project management, or related field (or equivalent work experience).</li><li>Minimum of 7 years of progressive experience in event planning, with a focus on managing conferences, meetings, and hybrid events.</li><li>Experience in vendor contract negotiation and management.</li><li>Ability to travel within Canada, with potential travel to the U.S., for event-related duties (approximately 50-60 days per year, subject to change).</li><li>Commitment to in-person office work two* days per week (*Tuesdays and Thursdays, subject to change)</li><li>Canadian citizen or permanent resident (eligible to work in Canada) required.</li></ul>Preferred:<ul><li>Experience with database management systems, including IMIS or other membership databases.</li><li>Certified Meeting Professional (CMP) or Digital Event Strategist (DES) designation is an asset.</li></ul>Skills &amp; Qualifications for Success<ul><li>Excellent written and verbal communication skills.</li><li>Exceptional attention to detail and organizational skills.</li><li>Strong project management experience, particularly with cross-functional teams and external stakeholders.</li><li>Comfortable working in a hybrid conference environment and adapting to new event formats.</li><li>Ability to prioritize and handle multiple tasks in a fast-paced setting.</li><li>Strong critical thinking and problem-solving skills.</li><li>Ability to work independently with minimal supervision.</li><li>Fluency in both English and French is preferred.</li></ul>Working with CCMTAWe’re a small group who are deeply committed to making a difference for Canadians, by making Canadian roads the safest in the world. We have an open and flexible culture, and our team is approachable, fun, and enthusiastic. We enjoy working together, and practice values of accountability, respect, collaboration, engagement, responsiveness and a people-first approach.This is a full-time permanent position, working in a convenient, central location in Ottawa. This position is not remote; however, CCMTA has a hybrid work environment. Relocation assistance will not be provided.You’ll work a standard work week (36.25 hours), Monday to Friday. Our office is easily accessible by transit, as well as a biking/path network, and offers free outside parking.You’ll earn a competitive salary commensurate with experience, plus employer paid benefits and a defined contribution group pension plan. We offer flexible working hours, and we have an office closure between Christmas and New Year’s!How to ApplyPlease submit your résumé and a cover letter outlining your qualifications and interest in the role to the Director, External Engagement and Events at <a href="https://ccmta.bamboohr.com/careers" target="_blank">https://ccmta.bamboohr.com/careers</a>.We are looking to fill this position ASAP and will assess applications, and contact qualified applicants, as we receive them. There is no official closing date for applications. Closing date for applications is January 2, 2026.We thank all applicants for their interest. However, only those invited for an interview will be contacted.CCMTA is committed to fostering an inclusive workplace. We encourage applicants from all backgrounds, and from persons with disabilities in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodation is available on request during the hiring process. Applicants are asked to make their needs known in advance.Titre du poste : Gestionnaire, Événements et Services aux membresEmplacement : Ottawa (Ontario) (mode de travail hybride)Relève de : Directrice, Engagement externe et événementsÀ propos du CCATMLa sécurité routière est une priorité pour tous les Canadiens. Nous nous engageons à assurer la sécurité routière, à réduire le nombre de blessures et de décès et à veiller à ce que chaque personne qui emprunte nos routes, qu’elle soit conductrice ou passagère, se rende à destination en toute sécurité.Le Conseil canadien des administrateurs en transport motorisé (CCATM) est l’organisme national responsable de la coordination du transport par véhicule motorisé et de la sécurité routière au Canada. La vision du CCATM est de mettre en place le réseau de transport routier de personnes et de marchandises le plus sécuritaire et le plus efficace au monde. Forts d’un héritage de plus de 80 ans, nous abordons les enjeux nationaux de sécurité routière grâce à notre conseil d’administration et aux comités des programmes Sécurité routière – recherche et politiques, Conducteurs et véhicules et Conformité et réglementation.Si la sécurité routière vous passionne et que vous souhaitez contribuer à une mission porteuse de sens, nous vous invitons à vous joindre à notre équipe en tant que gestionnaire, Événements et Services aux membres.Résumé du posteLe gestionnaire, Événements et Services aux membres, joue un rôle essentiel dans le soutien de la mission de l’organisation en planifiant, en réalisant et en améliorant divers événements, tout en assurant une expérience de premier plan aux membres. Ce poste consiste à gérer la logistique des événements internes et externes à l’échelle nationale, à améliorer les processus internes et à contribuer aux efforts de marketing et d’image de marque qui appuient la présence externe de l’organisation.De plus, ce poste contribue activement à la prestation de services administratifs, de communication et de marketing pour appuyer nos équipes internes et nos membres nationaux.Si vous exprimez votre plein potentiel dans un environnement pratique et dynamique, aimez planifier des événements, êtes axé sur le client et êtes enthousiaste à l’idée de changer la donne, nous vous encourageons à postuler.Principales tâches et responsabilitésCoordination de l’assemblée annuelle :<ul><li>Travailler en étroite collaboration avec la directrice, Engagement externes et événements pour gérer la logistique, la planification et la mise en oeuvre de l’Assemblée annuelle du CCATM.</li><li>Agir comme principal planificateur de l’Assemblée annuelle et effectuer la recherche de fournisseurs et la conclusion des contrats dans le cadre d’un processus de demande de propositions.</li><li>Participer à l’élaboration du budget et des rapports, à la création du contenu du programme et à la coordination des horaires des conférenciers et des discours.</li><li>Diriger le programme de commandite, le processus d’inscription et la coordination de l’exposition avec le soutien de l’équipe.</li><li>Soutenir le processus de remise des prix du CCATM, de la planification à la mise en oeuvre.</li><li>Contribuer à la planification de la prochaine Assemblée annuelle, y compris les visites de sites et la sélection de l’emplacement.</li></ul>Planification et mise en oeuvre des réunions :<ul><li>Superviser la planification et la mise en oeuvre des réunions de l’automne des comités de programmes.</li><li>Diriger la planification des réunions du conseil d’administration du CCATM, y compris la recherche de fournisseurs, la gestion du budget et la gestion de l’événement sur place.</li><li>Gérer la logistique pour les réunions ponctuelles, les groupes de travail, les ateliers et les réunions du personnel.</li></ul>Services aux membres :<ul><li>Travailler avec la directrice, Engagement externes et événements pour appuyer le programme des associés du CCATM, y compris sa stratégie de marketing.</li><li>Contribuer au matériel de marketing et le gérer pour les événements et les promotions générales, en veillant à ce qu’il soit conforme à la marque du CCATM.</li><li>Accroître la visibilité et la présence externe du CCATM grâce à des initiatives promotionnelles ciblées.</li></ul>Conférences externes et représentation :<ul><li>Travailler en collaboration avec la directrice, Engagement externes et événements pour planifier et mettre en oeuvre la participation du CCATM aux conférences et événements externes.</li><li>Représenter le CCATM lors de réceptions externes, y compris aux côtés d’organisations externes s’il y a lieu pour faire avancer les objectifs de l’organisation.</li></ul>Encadrement et mentorat :<ul><li>Fournir un encadrement, un mentorat et un soutien continus aux membres de l’équipe qui travaillent aux dossiers liés aux événements, aux services aux membres et aux communications.</li><li>Former le personnel aux pratiques exemplaires en matière de planification d’événements, de mobilisation de l’industrie et de gestion de projet.</li><li>Fournir des directives et un encadrement sur les flux de travail de l’équipe afin de garantir un rendement de haute qualité et le respect des normes organisationnelles.</li><li>Favoriser un environnement de collaboration et de soutien qui favorise le développement professionnel et le perfectionnement des compétences.</li><li>Appuyer le transfert de connaissances aux nouveaux membres de l’équipe impliqués dans les événements et les services aux membres et leur intégration.</li></ul>Formation et expérienceObligatoire :<ul><li>Diplôme d’études collégiales en gestion de conférences ou d’événements, en gestion de projets ou dans un domaine connexe (ou expérience de travail équivalente).</li><li>Au moins sept ans d’expérience progressive en planification d’événements, axée sur la gestion de conférences, de réunions et d’événements hybrides.</li><li>Expérience en négociation et en gestion de contrats avec des fournisseurs.</li><li>Capacité de voyager au Canada et peut-être aux États-Unis pour des tâches liées à des événements (environ 50 à 60 jours par année, sous réserve de modifications).</li><li>Engagement à travailler en personne au bureau deux jours* par semaine (*les mardis et jeudis, sous réserve de modifications).</li><li>Citoyenneté canadienne ou résidence permanente (autorisation à travailler au Canada) obligatoire.</li></ul>Préférable :<ul><li>Expérience avec des systèmes de gestion de bases de données, y compris la base de données IMIS ou d’autres bases de données sur les membres.</li><li>Le titre de Certified Meeting Professional (CMP) ou de Digital Event Strategist (DES), un atout.</li></ul>Compétences et qualifications requises<ul><li>Excellentes compétences en communication écrite et orale.</li><li>Minutie hors pair et excellentes aptitudes organisationnelles.</li><li>Expérience solide en gestion de projets, notamment ceux qui font intervenir des équipes interfonctionnelles et des parties prenantes externes.</li><li>Capacité à travailler dans un environnement de conférence hybride et à s’adapter aux nouveaux formats d’événements.</li><li>Capacité à établir les priorités et à mener plusieurs tâches de front dans un environnement de travail dynamique.</li><li>Solides compétences en pensée critique et en résolution de problèmes.</li><li>Capacité à travailler de manière autonome sous une supervision minimale.</li><li>Bilinguisme (anglais et français), préférable.</li></ul>Travailler pour le CCATMNous sommes un petit groupe profondément engagé à changer la donne pour les Canadiens en rendant nos routes les plus sécuritaires au monde. Le climat de travail y est ouvert et flexible, et les membres de l’équipe sont faciles d’approche, sympathiques et enthousiastes. Nous prenons plaisir à travailler ensemble et misons sur la responsabilité, le respect, la collaboration, la mobilisation, la réactivité et le dialogue.Il s’agit d’un poste permanent à temps plein, avantageusement situé près du centre-ville d’Ottawa. Ce poste n’est pas en télétravail; cependant, le CCATM offre un environnement de travail hybride. Aucune aide à la réinstallation n’est offerte.Vous travaillerez une semaine de travail normale (36,25 heures), du lundi au vendredi. On peut se rendre au bureau en transport en commun ou par le réseau piétonnier et cyclable. Enfin, le stationnement extérieur est gratuit.Le salaire, concurrentiel, est proportionnel à votre expérience et vous bénéficiez d’avantages sociaux à la charge de l’employeur et d’un régime de retraite collectif à cotisations déterminées. Nous proposons des heures de travail flexibles. Les bureaux sont fermés entre Noël et le jour de l’An!Poser sa candidatureFaites parvenir, à l’attention de la directrice, Engagement externe et événements, un curriculum vitæ et une lettre de présentation résumant votre expérience et votre adéquation au poste, au site web <a href="https://ccmta.bamboohr.com/careers" target="_blank">https://ccmta.bamboohr.com/careers</a> (site web seulement disponible en anglais).Ce poste doit être pourvu le plus rapidement possible. Nous évaluerons les candidatures dès que nous les recevrons et communiquerons ensuite avec les personnes qualifiées. La date limite pour postuler est le 2 janvier 2026.Nous remercions toutes les personnes qui soumettront leur candidature de leur intérêt. En revanche, nous communiquerons uniquement avec celles que nous souhaitons convoquer en entrevue.Le CCATM s’engage à favoriser un milieu de travail inclusif. Le CCATM encourage les candidats de tous les milieux à postuler, conformément à la Loi sur l’accessibilité pour les personnes handicapées de l’Ontario (LAPHO). Des mesures d’adaptation peuvent être mises en place sur demande pendant le processus d’embauche. Les candidats sont priés de formuler d’avance leurs besoins particuliers.

5 Event Coordination / Management Jobs in Ottawa, ON, Canada