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Le texte français suit le texte anglais.CAUBO OpportunityFounded in 1937, CAUBO is a non-profit professional organization representing the chief administrative and financial officers at over 100 universities and affiliated colleges in Canada. CAUBO provides a national perspective on matters related to higher education administration. It strengthens the capacity of leaders in the sector by connecting them with peers and information, enabling them to pursue opportunities and create solutions for shared issues. Supported by a vibrant community of volunteers, CAUBO offers a wide array of programs and services, which includes Faculty Bargaining Services (FBS). &nbsp;FBS supports Canadian universities in matters related to academic bargaining and contract administration.Scope and Objective of PositionThe incumbent plays a key role in the successful delivery of FBS programs and services, related to academic labour relations, through operational and administrative support requiring strong organizational, communications and interpersonal skills.Primary Functions and ResponsibilitiesProvide administrative, logistical, technical, and editorial support for FBS staff, consultants and committees as prioritized by the FBS Director.This support includes but is not limited to:<ul><li>Schedule and coordinate internal and committee meetings, assist with preparing document packages, and ensure the timely distribution of meeting materials.</li><li>Support the delivery of FBS events, including webinars, roundtables, and regional meetings. </li><li>Attend meetings, document discussion points and track the progress of action items.</li><li>Provide support for the annual FBS conference, including administrative assistance during the content development phase and on-site registration.</li></ul>Support the membership database and web application:<ul><li>Implement membership directory changes, as requested.</li><li>Develop distribution lists for communications initiatives as requested by CAUBO staff and Field Representatives.</li><li>Process web application access requests.</li><li>Assist the Senior Analyst, FBS in web application product management activities.</li></ul>As directed by the FBS Director, liaise with FBS Subject Matter Experts (SMEs) and authors (FBS Director, Senior Analyst, FBS Field Representatives) to provide the following support for FBS’ various publications, research reports, website, newsletters, marketing collateral and communications aimed at members and volunteers:&nbsp;<ul><li>Ensure a consistent look, feel, brand voice, and quality for all FBS communications, publications, and materials, in alignment with FBS branding guidelines.</li><li>Secure FBS Director approval for all FBS outputs prior to translation or design</li><li>Coordinate the development and production process for FBS publications, including formatting, design, proofreading and editing with SMEs, translation with the outsourced translator, publishing (as required) and distribution.</li><li>Prioritize the flow of documents, often with competing deadlines, among stakeholders to ensure that project timelines are met.&nbsp;</li></ul>Oversee the upload and organization of resources in the FBS web app’s Resource Centre.<ul><li>Review collective agreement dates in the FBS Resource Centre to verify dates, ensure documents are current, and maintain an accurate inventory.</li><li>Upload on-demand webinars to the FBS web app and verify that links and descriptions are correct.</li><li>Support the Senior Analyst in maintaining the FBS newsfeed with up-to-date events, releases, and member communications.</li></ul>Act as the liaison with CAUBO shared services on portfolios requiring their support.<ul><li>Participate in regular meetings with the shared services related to FBS events and provide FBS Director and FBS team with status of portfolios.</li><li>Consolidate, delegate and report on event and communications action items ensuring that deadlines are met.</li><li>Conduct yearly review of membership database prior to membership invoicing.</li><li>Manage all supplier invoicing processes and follow-up.</li></ul>Support other FBS activities as identified by the FBS Director.Education and Experience<ul><li>College diploma in administration or office management or a combination of relevant experience</li><li>2-3 years of experience in a similar role</li></ul>Management/Supervisory ResponsibilityDirect Supervision:<ul><li>No direct reports</li></ul>Working Conditions<ul><li>Virtual office environment</li><li>Sensitive and confidential information</li></ul>Skills and Abilities<ul><li>Excellent written and verbal communication skills in English; ability to communicate in French is an asset.</li><li>Embraces innovation and new technologies; demonstrates adaptability and a desire to learn and grow.</li><li>Proficiency in Microsoft Word, Excel, Outlook and Mailchimp; experience hosting webinars with Microsoft Teams and using Adobe InDesign is considered an asset.</li><li>Excellent attention to detail.</li><li>Ability to multi-task, prioritize and balance competing deadlines and demands.</li><li>Ability to take initiative and work independently, as well as collaboratively as part of a team.</li><li>Ability to handle confidential materials with discretion and tact.</li></ul>CAUBO offers a comprehensive fringe benefit package, including:<ul><li>Participation in defined contribution pension plan with 140% employer match.</li><li>Health, dental and vision plan.</li><li>Life insurance.</li><li>LTD (paid by employee).</li><li>Paid leave (vacation, sick, special leave).</li><li>Fitness subsidy.</li><li>Health care spending account.</li></ul>The salary range for this position is $48,894 to $65,701. &nbsp;Hours: Full-Time (35 hours per week). Anticipated Start date: January 5, 2026. &nbsp;Location: Currently, CAUBO is a remote-first organization with team members primarily located in Ottawa. Candidates must reside within 200km of downtown Ottawa in order to meet in person as required (typically once a month).____________________________________________________Offre d’emploi ACPAUCréée en 1937, l’ACPAU est une organisation professionnelle à but non lucratif qui représente les principaux cadres administratifs et financiers de plus de 100 universités et collèges affiliés au Canada. L’ACPAU fournit un point de vue national sur des enjeux liés à l’administration de l’enseignement supérieur. Elle renforce les capacités des leaders du secteur en les mettant en contact avec leurs pairs et en leur donnant de l’information, leur permettant ainsi de tirer parti des occasions qui se présentent et de créer des solutions à des problèmes communs. Appuyée par une communauté de bénévoles dynamiques, l’ACPAU offre un vaste éventail de programmes et services, tels que les Services d’appui à la négociation avec le corps professoral (SANCP). &nbsp;Les SANCP soutiennent les universités canadiennes en relations de travail avec le personnel académique.Portée des responsabilités et objectif du postePar l’offre d’un soutien opérationnel et administratif reposant sur de solides compétences organisationnelles, communicationnelles et interpersonnelles, le ou la titulaire du poste jouera un rôle pivot dans la prestation des programmes et services des Services d’appui à la négociation avec le corps professoral (SANCP) liés aux relations de travail avec le personnel enseignant.Fonctions et responsabilités principalesOffrir du soutien administratif, logistique, technique et éditorial au personnel, aux consultants et aux comités des&nbsp;SANCP, en fonction des priorités établies par le directeur des&nbsp;SANCP.Il faudra entre autres&nbsp;:<ul><li>Programmer et coordonner les réunions internes et les réunions de comités, aider à la préparation des documents et assurer la distribution en temps utile de la documentation nécessaire aux réunions.</li><li>Soutenir l’organisation des activités des SANCP, notamment les webinaires, tables rondes et réunions régionales. </li><li>Assister aux réunions, en assurer le compte rendu, et faire le suivi des différents points et mesures.</li><li>Fournir un soutien pour la Conférence annuelle des SANCP, notamment un soutien administratif durant l’élaboration de la programmation et l’inscription sur place.</li></ul>Gérer les applications Web et la base de données des membres.<ul><li>Reporter les modifications effectuées au répertoire des membres.</li><li>Préparer les listes de distribution pour les initiatives de communication, à la demande du personnel de l’ACPAU et des représentants régionaux.</li><li>Traiter les demandes d’accès à l’application Web.</li><li>Appuyer l’analyste principale des SANCP dans les activités de gestion de produit de l’application Web.&nbsp;</li></ul>Sous la gouverne du directeur des SANCP, se coordonner avec les experts des SANCP et les auteurs (directeur des SANCP, analyste principale, représentants régionaux des SANCP) pour appuyer et faire le suivi de divers écrits (publications, rapports de recherche, sites Web, infolettres, matériel promotionnel, communications à l’intention des membres et des bénévoles) :<ul><li>Assurer la cohérence de la présentation, de l’expression de la marque et de la qualité des communications, publications et ressources des SANCP, en accord avec les lignes directrices des SANCP en matière de valorisation de la marque. </li><li>Soumettre à l’approbation du directeur des SANCP le contenu de toutes les productions des SANCP avant de les envoyer à la traduction ou à la conception.</li><li>Coordonner le processus de développement et de production des publications des SANCP, y compris le formatage, la conception, la révision par les experts, la traduction envoyée à l’externe, la publication (le cas échéant) et la distribution.</li><li>Ordonnancer, dans le respect d’échéances souvent similaires, le flux des documents entre les parties prenantes de manière à assurer l’avancement des projets selon les échéanciers prévus.&nbsp;</li></ul>Surveiller le téléchargement et l’organisation des ressources dans le centre de ressources de l’application Web des SANCP.&nbsp;<ul><li>Vérifier les dates des conventions collectives dans le centre de ressources des SANCP, vérifier que les documents sont à jour et maintenir un inventaire précis.</li><li>Télécharger les webinaires à la demande sur l’application Web des SANCP et vérifier que les liens et les descriptions sont corrects.</li><li>Aider l’analyste principale à alimenter le fil d’actualité des SANCP avec des annonces d’activités, des communiqués et des communications aux membres.</li></ul>Assurer la liaison avec les services partagés de l’APCAU sur les portefeuilles requérant du soutien.<ul><li>Participer aux réunions avec les services partagés liés aux événements des SANCP et présenter au directeur et à l’équipe des SANCP une mise à jour sur les portefeuilles.</li><li>Rassembler, déléguer et consigner les points et mesures concernant les événements et les communications, et veiller au respect des échéances fixées.</li><li>Réviser annuellement la base de données des membres avant d’envoyer les factures d’adhésion.</li><li>Gérer tous les processus de facturation des fournisseurs et effectuer les suivis.</li></ul>Apporter son soutien à d’autres activités liées aux SANCP demandées par le directeur des SANCP.Formation et expérience<ul><li>Diplôme universitaire en administration ou en gestion administrative, ou combinaison d’expériences pertinentes.</li><li>De 2 à 3 ans d’expérience dans un poste similaire.</li></ul>Responsabilités de gestion ou de supervision.Supervision immédiate :<ul><li>Aucune</li></ul>Conditions de travail<ul><li>Environnement de travail virtuel.</li><li>Information confidentielle et de nature délicate.</li></ul>Compétences et habiletés<ul><li>Excellentes aptitudes à la communication écrite et orale en anglais; savoir communiquer en français est un plus.</li><li>Penchant marqué pour l’innovation et les nouvelles technologies; adaptabilité et désir d’apprendre et de progresser.</li><li>Maîtrise de Microsoft Word, Excel, Outlook ainsi que de Mailchimp; posséder de l’expérience dans l’organisation de webinaires avec Microsoft Teams et l’utilisation d’Adobe InDesign est un plus.</li><li>Grande minutie.</li><li>Capacité à mener plusieurs tâches de front, à établir adéquatement ses priorités et à respecter des échéances et des demandes concurrentes.</li><li>Capacité à prendre des initiatives et à travailler en autonomie ainsi qu’en collaboration au sein d’une équipe.</li><li>Capacité à manipuler des documents confidentiels avec discrétion et tact.</li></ul>L’ACPAU offre un programme d’avantages sociaux des plus complets :<ul><li>Régime de retraite à cotisations déterminées, auquel l’employeur contribue à 140 %.</li><li>Assurance pour les soins de santé, dentaires et de la vue.</li><li>Assurance vie.</li><li>Assurance invalidité de longue durée (payée par l’employé).</li><li>Congés payés (vacances, maladie, congés spéciaux).</li><li>Subvention à l’exercice physique.</li><li>Compte de dépenses pour les soins de santé.</li></ul>La plage salariale pour ce poste va de 48 894 $ à 65 701 $. &nbsp;Horaire : Temps plein (35 heures par semaine). &nbsp;Date de début prévue : 5 janvier 2026. Lieu : Actuellement, l’ACPAU est en mode télétravail, mais les membres de l’équipe sont principalement à Ottawa. Les personnes qui envoient leur candidature doivent demeurer dans un rayon de 200 km du centre-ville d’Ottawa afin de pouvoir assister aux rencontres en personne (généralement une fois par mois).

Canadian Association of University Business Officers (CAUBO) / Association canadienne du personnel administratif universitaire (ACPAU)

Member Services and Administrative Coordinator, Faculty Bargaining Services / Coordonnatrice ou coordonnateur des services aux membres et de l’administration, Services d'appui à la négociation avec le corps professoral

Join Our Team: Manager of OperationsWho You AreYou are a professional generalist with a broad knowledge of office administration and facility management coupled with a deep commitment to the midwifery model of care. You thrive within a fast-paced, multi-faceted work environment. You are comfortable working in both French and English. You have experience managing staff and wearing a wide range of “hats”. You are highly organized, with great interpersonal skills, initiative, tact, flexibility, and mature judgement. You’re not scared of numbers and technology, and you don’t mind getting your hands dirty from time-to-time.&nbsp;Who We AreThe Ottawa Birth and Wellness Centre (OBWC) is a midwife-led birth and wellness centre, funded by Ontario Health, and licensed by the Ministry of Health. Located in southeast Ottawa we offer a broad range of maternal and infant services to Ottawa clients, newborns, and their families. The primary service offered at the facility is labour and delivery, offered by Registered Midwives in the community who hold appointment with us. Other services offered through the facility include prenatal care, breastfeeding support and educational programs.What You’ll DoYou will undertake a variety of duties to support the smooth operations of the facility and that ultimately contribute to the delivery of high-quality services at the Ottawa Birth and Wellness Centre. Your responsibilities will include planning and reporting, financial management and budgeting, facilities management, human resources management, communications, records management, governance, IT support, and general administration. Read on for a full job description.RequirementsEducation, Training and Experience<ul><li>Post-secondary education in business administration and/or other related disciplines.</li><li>A minimum of four year’s work experience with increasing levels of responsibility, including experience managing staff.</li><li>Knowledge and experience in health care or not-for-profit/public sector organizations.</li><li>Good working knowledge of financial management, bookkeeping, human resource administration and other corporate functions.&nbsp; Governance experience is an asset.</li><li>Highly proficient in the use of MS Office software, including Word, Excel, Outlook, and PowerPoint. Experience with financial accounting software, specifically QuickBooks Online. Experience working with databases.</li><li>Some experience with facility and building operations would be considered an asset.</li><li>Current Police Record Check.</li></ul>Competencies and Skills<ul><li>Understanding and commitment to the OBWC’S model of midwifery care.</li><li>Ability to understand the OBWC’S broader strategic environment while ensuring a strong attention to detail.</li><li>Excellent organizational,&nbsp;coordination and planning&nbsp;skills.&nbsp; Ability to work with minimum supervision, prioritize work, meet deadlines, and manage multiple activities.</li><li>Strong problem-solving skills and demonstrated resourcefulness and initiative.</li><li>Ability to build rapport with staff and create a positive, collaborative working environment.</li><li>Excellent oral and written communication skills in English and French. Proficiency in other languages an asset.</li><li>Must be able to work effectively in a diverse environment and uphold OBWC’s commitment to equity, anti-racism and people-centered care.&nbsp;Skilled in listening and understanding business requirements and able to identify and present clear options and recommendations.</li><li>Strong client service orientation.&nbsp; Excellent interpersonal skills and a demonstrated ability to develop mutually respectful relationships with clients, colleagues, vendors, and OBWC stakeholders.</li><li>Good technical and troubleshooting skills related to office equipment and information technology.</li><li>Demonstrated professionalism, discretion, and sound judgment.</li></ul>Hours and Salary<ul><li>37.5 hours per week, Monday to Friday. </li><li>$63,000 -$65,000 per annum, plus benefits. </li><li>On-call for staffing and facility issues 3 weeks per month.</li><li>A willingness to work flexible hours on occasion is required.</li></ul>How to ApplyPlease send, by email only (<a href="mailto:jobs@ottawabirthcentre.ca" target="_blank">jobs@ottawabirthcentre.ca</a>):<ul><li>a cover letter that includes reference to your level of French fluency and outlines how your background meets the requirements of this position</li><li>a CV/résumé&nbsp;</li></ul>Deadline for Applications: Tuesday December 9th at 5:00pmPlease note that interviews for this position will be conducted on&nbsp;Monday December 15th or Tuesday December 16th.The position is expected to begin in January 2026.The Ottawa Birth and Wellness Centre is committed to employment equity.&nbsp;Only applicants selected for an interview will be contacted. Thank you for your interest._______________________________________________________________________________________POSITION DESCRIPTIONPOSITION TITLE: &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manager of OperationsREPORTS TO: &nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Director&nbsp;JOB SUMMARYThe Manager of Operations is an integral member of the OBWC team.&nbsp; They will provide administrative support that contributes to the delivery of high-quality services at the OBWC.The Manager of Operations is a generalist with a broad knowledge of office administration within a fast-paced, multi-faceted work environment.&nbsp; They provide direct support to the Executive Director in all aspects of the OBWC’s operations, performing duties that require a high degree of organization, strong interpersonal skills, initiative, tact, flexibility, and mature judgment.<h2>RESPONSIBILITIES</h2>The Manager of Operations performs duties that fall into the following categories:<ul><li>Human Resource Management</li><li>Financial Management</li><li>Planning, Budgeting and Reporting</li><li>Facilities Management</li><li>Material Management</li><li>Records Management and Information Technology</li><li>Governance and Meeting Management</li><li>Communications</li><li>General Administration</li></ul><ol><li>Human Resource Management<ul><li>Supervise and manage members of the OBWC staff team. Provide support as needed. Undertake probationary and annual performance reviews. </li><li>Plan quarterly all-staff trainings in conjunction with the management team.</li><li>Prepare the monthly Birth Centre Aide schedule.</li><li>Manage the OBWC’s Employee Benefits Plan.</li><li>Oversee the OBWC’s Occupational Health and Safety program, in accordance with OH&amp;S legislation. Act as primary Health and Safety management representative.</li><li>Manage HR files including security clearances.</li><li>Maintain an up-to-date attendance calendar for OBWC staff. Track and report on staff leave and balances.</li><li>Facilitate hiring process for all OBWC positions.</li></ul></li><li>Financial Management<ul><li>Submit payroll on a biweekly basis. Oversee remittances through the payroll system. Hire new staff through the payroll system, ensuring proper setup. Record all completed payroll expenses in accounting software.</li><li>Manage accounts payable and receivable with OBWC vendors and tenants. Ensure timely payments and collections in alignment with contractual terms. </li><li>Oversee all financial transactions recorded in the online accounting program, including sales, accounts receivable, accounts payable, procurement, as completed by the Administrative Coordinator. Collaborate with the external Accountant to ensure accuracy and completeness of all of the financial records. </li><li>Support the Executive Director in submission of government remittances, annual information and tax returns in accordance with requirements prior to deadlines </li><li>Maintain the corporate accounts for various taxes including Goods and Services Tax (GST) and Harmonized Sales Tax (HST), ensuring OBWC compliance and protecting against overpayment. </li><li>Verify and track revenues and expenditures to ensure accuracy and completeness and compliance with OBWC policies and internal controls.&nbsp; Review and report on variances to the Executive Director. Update budget tracking. </li><li>Prepare all materials for annual external audit, acts as primary contact for audit process. </li><li>Support the Executive Director and the External Auditors in conducting the annual audit and other auditors conducting special audits or examinations.</li></ul></li><li>Planning, Budgeting and Reporting<ul><li>Assist the Executive Director in the development, coordination and administration of the OBWC’s annual plan and budget.</li><li>Maintain the OBWC’s Birth Log Database. Prepare a range of standardized and ad hoc reports as required.</li><li>Work with the Executive Director to develop annual plans aligned with the Strategic Plan. Drive and monitor progress on goals.</li><li>Support the Executive Director in business development efforts and special projects.</li></ul></li><li>Facilities Management &amp; Secondary Services<ul><li>Lead on planning and implementing maintenance activities, changes and improvements to the OBWC’S facility.</li><li>Responsible for troubleshooting and addressing any facility management issues on a day-to-day basis, including alarms, security and access.</li><li>Maintain an up-to-date suite of facilities policies and procedures. Provide training to staff.</li><li>Institute or support evacuation procedures, as required. </li><li>Oversee the Wellness Centre, including rental rate reviews, contact with new potential service providers, follow-up on payments, and dispute resolution.</li></ul></li><li>Material Management<ul><li>Oversee ordering of goods and services for the OBWC in accordance with policy.&nbsp;Appropriately dispose of waste, equipment and expired supplies.</li><li>Oversee management of equipment and supply inventories. Prepare reports related to tangible assets on an annual and ad hoc basis.</li><li>Manage contractual relationships with external vendors to meet operational requirements, to ensure fairness and compliance with policy and to obtain the best value for the OBWC.</li><li>Serve as primary liaison with service providers.&nbsp; Monitor purchasing and outsourcing arrangements.</li></ul></li><li>Records Management and Information Technology<ul><li>Maintain the corporate filing system and official OBWC documentation, ensuring accuracy, timely filing, and appropriate accessibility.</li><li>Together with the management team, responsible for updating the various OBWC policies and procedures. Responsible for version management to ensure that staff and midwives have access to all of the most up to date documents. </li><li>Design and develop forms and common templates for use by the OBWC. </li><li>Design, develop and analyze various feedback and communication vehicles, such as on-line surveys. </li><li>Oversee the relationship with external IT provider. Act as Single Point of Contact for IT provider and conduct basic troubleshooting. Ensure that OBWC IT needs are being met. Review contracts as needed. </li><li>Establish, maintain and update access rights, user profiles and e-mail groups for the OBWC. </li><li>Ensure back-up of OBWC data and applications, in accordance with policies and procedures. </li><li>Serve as the OBWC super-user for its technology system by coaching users on network access, documenting policies and procedures and providing training as required.</li></ul></li><li>Governance<ul><li>Work in consultation with the Executive Director, the Board Chair and Committee Chairs to determine governance meeting dates.&nbsp; Establish and maintain the OBWC governance calendar.</li><li>Develop Board and Committee agendas and materials in consultation with the Executive Director, the Board Chair and Committee Chairs. Ensure that governance materials are clearly named, categorized, and appropriately filed.</li><li>Coordinate meeting arrangements for the Board and Committees. Send meeting notifications and materials, ensuring timeliness and accuracy.</li><li>Record and prepare minutes of various Board and Committee meetings, including records of decisions and action items.&nbsp; Develop and maintain a yearly log of records of decisions and a master list of governance action items.&nbsp; Follow up with responsible individuals regarding outstanding action items and files documents in corporate records.</li><li>Support various governance processes, including Board and Committee appointments and evaluation process.</li></ul></li><li>Communications<ul><li>Manage and maintain the OBWC website. Liaise with web developers as needed for maintenance and major changes. Update information, grant access to users, and create new content.</li><li>Oversee the OBWC’s social media presence on Facebook and Instagram. Work with the ED and the Admin Coordinator to plan and implement OBWC’s social media presence. Create&nbsp;content for social media platforms, to promote the OBWC’s services and events.</li><li>Plan and execute OBWC participation in outside events as may be determined by the OBWC management team.</li></ul></li><li>General Administration<ul><li>Participate in weekly management team meetings. </li><li>Attend some, or all, of the monthly BCA meetings during the management presence time frame to address questions and dialogue with the team. </li><li>Participate in quarterly meetings with CLM, Lead Midwives, Birth Centre Aides, the Executive Director and other staff to identify general issues and areas for improvement.&nbsp; Actively participate in staff team building efforts.</li><li>Provide back-up to the Administrative Coordinator and the Executive Director in their absence.</li></ul></li></ol>

OBWC

Manager of Operations

SummaryWe’re building a national volunteer Communications Team to amplify stories of sustainability across Canada, and we’d love for you to be part of it!Description &nbsp;What you’ll be doingAre you passionate about climate action, creative communication, and storytelling that drives&nbsp;impact?&nbsp; &nbsp;Who We AreBiosphere Eco-Cities Canada (BECC) is a national environmental non-profit supportinggrassroots climate and environmental sustainability solutions. With a national hub and fiveactive chapters (Vancouver, Edmonton, Toronto, Brampton, Ottawa), we’re scaling up ourcommunications, and need creative, committed volunteers to help tell our story.About the RoleAs our Volunteer Communications Coordinator, you'll work with a dynamic and purpose-driven&nbsp;team. This is a hands-on opportunity to help shape the voice, visuals, and community presence&nbsp;of a growing sustainability movement. &nbsp;Key Responsibilities● Social Media: Curate, create, and schedule engaging content on Instagram, LinkedIn,Facebook, and more. Spot trends, build engagement, and grow our online presence.● Content Writing: Draft blogs, newsletters, interview pieces, and campaign stories thatinform and inspire diverse audiences.● Visual Design: Create compelling graphics and short-form videos for social media andcampaigns (using Canva or Adobe Suite). Turn environmental messages intoeye-catching, accessible visuals.Whether you're a writer, a designer, a social media enthusiast—or a bit of all three—this roleoffers creative freedom and real-world experience in nonprofit communications.Why Join Us?● Shape the voice of a national climate movement● Gain experience across writing, social media &amp; design● Collaborate with a friendly, mission-driven team● Work flexibly—from anywhere in Canada● Grow your professional networkReady to Apply?Send us a short introduction, your résumé, and any relevant work samples or links to:<a href="mailto:etoy@bioecocity.org" target="_blank">etoy@bioecocity.org</a>

Biosphere Eco-Cities Canada

Volunteer Communications Coordinator (Content + Social + Design) 

JOB POSTING: OFFICER, EXECUTIVE OFFICE &amp; OPERATIONS&nbsp;About the Canadian Paralympic Committee&nbsp;The Canadian Paralympic Committee is a non-profit, private organization in collaboration with 28-member sport organizations. We are deeply committed to harnessing the transformative power and impact of Paralympic sport. &nbsp;With a vision of fostering an inclusive world through Paralympic sport, our mission emphasizes both the excellence in games preparation and the promotion of inclusive communities. By celebrating the stories and successes of high-performance athletes with disabilities, the Canadian Paralympic Committee aims to inspire all Canadians to embrace inclusivity and actively engage in sports. &nbsp;Job Summary:&nbsp;The Officer, Executive Office and Operations, provides dedicated support to the executive team while ensuring the efficient management of day-to-day operations. This role demands excellent communication skills, sound judgment, and the ability to manage multiple priorities simultaneously. The successful candidate will be proactive in anticipating needs, optimizing workflows, and fostering a productive and positive work environment.&nbsp;Type: Full-time.&nbsp;Salary: $60,000-$68,000 annually based on experience, plus benefits&nbsp;Reports to: Manager, Governance &amp; Engagement&nbsp;Location: Ottawa.&nbsp;The position is primarily based in the Canadian Paralympic Committee's Ottawa office, operating within a hybrid work environment. The successful candidate is required to be in the office for a minimum of 3 days per week, with flexibility for additional days as needed based on job demands. &nbsp;Duties and Responsibilities:&nbsp;Executive Office Support&nbsp;<ul><li>Provide administrative and operational support to the CEO and Executive Leadership Team, including calendar management, preparation of briefing materials, coordination of correspondence, and assistance with travel planning and logistics. </li><li>Manage confidential information and materials with discretion and integrity </li><li>Support special projects undertaken by the CEO or ELT, including coordination, research, and communications&nbsp;</li></ul>Operations&nbsp;&nbsp;<ul><li>Oversee office and physical space management, including inventory and asset tracking, as well as the development and maintenance of organizational systems and processes that support efficient workflows and team collaboration. </li><li>Act as the office “lead” for reception, facilities, and meeting space coordination and logistics </li><li>Manage travel platform implementation for staff, leadership, and key stakeholders, while also providing support with expense reconciliation and reimbursement tracking. &nbsp;</li></ul>Games &amp; Major Event Support&nbsp;&nbsp;<ul><li>Provide operational and logistic support during the Paralympic Games and other major events, assisting the Executive Office with scheduling, coordination, and partner engagement. </li><li>Lead CPC’s gifting and recognition program, overseeing the planning, sourcing, and distribution of official gifts and recognition items that support executive initiatives, Games-related activities, and partner engagement.&nbsp;</li></ul>Communications and Member/Partner Engagement&nbsp;&nbsp;<ul><li>Support effective communication and engagement with CPC sport members and partners.&nbsp;</li></ul>Requirements:&nbsp;<ul><li>Minimum 3-5 years of experience in administrative support and/or other relevant experience. </li><li>Proven ability to support senior leadership team members </li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) </li><li>Outstanding written and verbal communication skills </li><li>Bilingualism in French is considered a strong asset </li><li>Exceptional attention to detail and effective time management </li><li>Ability to work both independently and collaboratively, with a strong sense of accountability </li><li>Resourceful and proactive in identifying and resolving issues </li><li>Strong organizational and prioritization skills&nbsp;</li></ul>Working Conditions&nbsp;<ul><li>The position is primarily based in the Canadian Paralympic Committee's Ottawa office, operating within a hybrid work environment. The successful candidate is required to be in the office a minimum of 3 days per week, with flexibility for additional days as needed based on job demands &nbsp;</li><li>Successful candidates must reside in the Ottawa region or be willing to relocate to the Ottawa region. </li><li>Occasional overnight travel and off-site work required</li><li>Will be required to work evenings and weekends during busy periods, including Games and other unique events. &nbsp;</li></ul>Application Process:&nbsp;&nbsp;If you share our passion for sports and are committed to the CPC values, please submit a cover letter and your resume.&nbsp;&nbsp;Please apply through BambooHR using the following link: &nbsp;<a href="https://paralympic.bamboohr.com/careers/115?source=aWQ9Nw%3D%3D" target="_blank">https://paralympic.bamboohr.com/careers/115?source=aWQ9Nw%3D%3D&nbsp;</a>Deadline to apply: November 24th, 2025, at 5 pm EST&nbsp;&nbsp;Please note that only those selected for an interview will be contacted. &nbsp;&nbsp;CPC is committed to creating an inclusive and diverse work environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, record of offenses, age, marital status, family status, or disability. We strongly encourage people from underrepresented or marginalized groups to apply.&nbsp;CPC welcomes and encourages applications from First Nations, Metis, and Inuit peoples, racialized persons, persons with disabilities, women, and/or 2SLGBTQ+. Accommodation is available on request for candidates taking part in all aspects of the selection process. &nbsp;FRENCH VERSION BELOW &nbsp;OFFRE D’EMPLOI : AGENT(E), SERVICE ADMINISTRATIF ET OPÉRATIONS&nbsp;&nbsp;À propos du Comité paralympique canadien&nbsp;Le Comité paralympique canadien est un organisme privé sans but lucratif qui collabore avec 28 organismes de sport membres. Nous sommes absolument déterminés à exploiter le pouvoir de transformation et l’impact du sport paralympique. &nbsp;Notre vision est de promouvoir le sport paralympique comme tremplin vers un monde inclusif. Notre mission met l’accent sur l’excellence lors de la préparation pour les Jeux, ainsi que sur la promotion de collectivités inclusives. En célébrant les récits et les réussites des athlètes de haut niveau ayant un handicap, le Comité paralympique canadien souhaite inciter les Canadiennes et les Canadiens à adopter l’inclusion et à s’engager activement dans le sport. &nbsp;Résumé des fonctions :&nbsp;L’Agent(e) Services administratifs et Opérations, apporte un soutien dédié à l’équipe de direction tout en veillant à assurer la gestion efficace des activités quotidiennes. Ce poste requiert une excellente aptitude à communiquer, un jugement éclairé et la capacité à gérer plusieurs priorités en même temps. Le ou la candidat(e) retenu(e) adoptera une attitude proactive en anticipant les besoins, en optimisant les flux et en favorisant un environnement de travail productif et positif.&nbsp;Type : Temps plein&nbsp;Salaire : De 60 000 à 68 000 $ par année, selon l’expérience, plus avantages sociaux&nbsp;Relève de : Responsable, Gouvernance et Engagement&nbsp;Lieu : Ottawa. Le travail s’effectuera principalement dans les bureaux du Comité paralympique canadien situé à Ottawa. Le ou la titulaire du poste opérera dans un environnement de travail hybride. Le ou la candidat(e) retenu(e) devra être présent(e) au bureau au moins trois jours par semaine, avec la possibilité d’ajouter des jours supplémentaires selon les exigences du poste. &nbsp;Tâches et responsabilités :&nbsp;Soutien au service administratif&nbsp;<ul><li>Apporter une assistance administrative et opérationnelle directe à la cheffe de la direction et à l’équipe dirigeante, en assurant notamment la gestion des calendriers, la préparation de documents d’information, la coordination de la correspondance, et une aide en matière de déplacement et de logistique. </li><li>Gérer les informations et les documents confidentiels avec discrétion et intégrité• </li><li>Soutenir les projets spéciaux entrepris par le PDG ou l'équipe de direction, y compris la coordination, la recherche et les communications</li></ul>Opérations&nbsp;<ul><li>Superviser la gestion des bureaux et des espaces physiques, y compris le suivi des stocks et des actifs, ainsi que le développement et la maintenance des systèmes et processus organisationnels favorisant l'efficacité des flux de travail et la collaboration au sein des équipes. &nbsp;</li><li>Agir en tant que « responsable » du bureau pour l'accueil, les installations et la coordination/logistique des espaces de réunion </li><li>Gérer la mise en œuvre de la plateforme de voyages pour le personnel, la direction et les principales parties prenantes, tout en apportant un soutien au rapprochement des dépenses et au suivi des remboursements.&nbsp;</li></ul>Soutien en lien avec les jeux et les événements importants&nbsp;<ul><li>Assurer un soutien opérationnel pendant les Jeux paralympiques et les événements importants, en aidant le service administratif avec les calendriers, la logistique et l’engagement des parties prenantes. &nbsp;</li><li>Piloter le programme de dons du CPC, notamment la planification, l’approvisionnement et la distribution des dons officiels et des articles de reconnaissance, afin d’appuyer les activités d’engagement de la direction, des Jeux et des parties prenantes.</li></ul>Communication et engagement des membres/partenaires&nbsp;<ul><li>Soutenir la communication et l’engagement avec les sports membres du CPC et les partenaires sportifs. &nbsp;</li></ul>Exigences :&nbsp;<ul><li>Minimum de 3 à 5 ans d'expérience en support administratif et/ou autre expérience pertinente </li><li>Capacité prouvée à soutenir les membres de l'équipe de direction </li><li>Maîtrise de la suite Microsoft Office (Word, Excel, Outlook, PowerPoint) • &nbsp;Excellentes capacités de communication, à l’écrit comme à l’oral </li><li>Le bilinguisme (anglais-français) constitue un atout de poids. </li><li>Souci exceptionnel du détail et gestion efficace du temps </li><li>Capacité à travailler de manière autonome et en équipe, avec un sens aigu des responsabilités </li><li>Ingéniosité et proactivité dans l’identification et la résolution des problèmes </li><li>Solides compétences en matière d’organisation et de hiérarchisation des priorités Conditions de travail </li><li>Le travail s’effectuera principalement dans les bureaux du Comité paralympique canadien situé à Ottawa. Le ou la titulaire du poste opèrera dans un environnement de travail hybride. Le ou la candidat(e) retenu(e) devra être présent(e) au bureau au moins trois jours par semaine, avec la possibilité d’ajouter des jours supplémentaires selon les exigences du poste. &nbsp;</li><li>Le ou la candidat(e) retenu(e) doit résider ou être prêt(e) à déménager dans la région d’Ottawa.</li><li>Le ou la candidat(e) retenu(e) devra effectuer, à l’occasion, des voyages de plus de 24 h et des activités en dehors des locaux</li><li>Il sera nécessaire de travailler les soirs et les fins de semaine lors des périodes chargées, notamment pendant les Jeux et lors d’autres événements uniques. &nbsp;</li></ul>Processus de dépôt des candidatures :&nbsp;&nbsp;Si vous partagez notre passion pour le sport et si vous adhérez aux valeurs du CPC, veuillez envoyer une lettre d’accompagnement et votre CV.&nbsp;&nbsp;Veuillez déposer votre candidature par l’entremise de BambooHR en utilisant le lien suivant : &nbsp;<a href="https://paralympic.bamboohr.com/careers/115?source=aWQ9Nw%3D%3D" target="_blank">https://paralympic.bamboohr.com/careers/115?source=aWQ9Nw%3D%3D&nbsp;</a>&nbsp;Date limite de candidature : Le 24 novembre 2025 à 17 h HNE&nbsp;&nbsp;Veuillez noter que nous ne communiquerons qu’avec les personnes sélectionnées pour une entrevue. &nbsp;&nbsp;Le CPC s’engage à créer un environnement de travail inclusif et diversifié, et se targue d’être un employeur prônant l’égalité des chances. La candidature de tous les requérants qualifiés sera envisagée, indépendamment de leur race, ascendance, lieu d’origine, couleur, origine ethnique, citoyenneté, croyance, sexe, orientation sexuelle, identité de genre, expression de genre, casier judiciaire, âge, état civil, situation familiale ou handicap. Nous encourageons vivement les personnes issues de groupes sous-représentés ou marginalisés à postuler.&nbsp;Le CPC accueille et encourage les candidatures des Premières Nations, des Métis et des Inuits, des personnes racialisées, des personnes ayant un handicap, des femmes ou des personnes 2SLGBTQ+. Des mesures d’adaptation seront proposées sur demande aux candidats qui prendront part à toutes les étapes du processus de sélection. &nbsp;

Canadian Paralympic Committee / Le Comité paralympique canadien

Job Posting: Officer, Executive Office & Operations

Are you the kind of person who thrives behind the scenes, keeping everything organized, on time, and running smoothly—especially when the stakes are high? Do you love being the trusted right hand to leadership, the calm in the chaos, and the one who ensures that meetings, decisions, and communications happen seamlessly?&nbsp;In this role, you’ll be the central support for our Executive Director and Board of Directors. You’ll coordinate meetings, manage logistics, and keep governance processes on track. If you’re fluent in French and English, comfortable working independently, and energized by structure, precision, and purpose, this could be your perfect fit.&nbsp;This role is ideal for someone who enjoys working quietly but powerfully—someone who’s comfortable with long stretches of focused work, occasional late-night meetings, and the challenge of keeping busy people on schedule. You’ll need patience, persistence, and a sense of pride in being the person everyone relies on. Being politically savvy and tactful in navigating complex relationships and communication styles is key to thriving here.&nbsp;The responsibilities you will be entrusted with include:&nbsp;<ul><li>Supporting the Executive Director and Board of Directors with high-level administrative coordination.</li><li>Managing calendars, travel, correspondence, and meeting logistics—especially for Board and committee meetings.</li><li>Preparing agendas, minutes, and follow-ups, using AI-supported tools and presentation software.</li><li>Coordinating online meetings and maintaining the Board portal and documentation.</li><li>Supporting Board member onboarding, training, and governance processes.</li><li>Ensuring French Language Services (FLS) compliance, including documentation, complaint handling, and bilingual staffing.</li><li>Liaising with internal teams, volunteers, and external partners.</li><li>Navigating complex Board communications with professionalism and persistence.</li><li>Working independently, often outside regular hours, to support evening and weekend meetings.</li><li>Other reasonable duties as assigned.</li><li>Performance Expectations Include:</li><li>Board meeting materials are prepared and distributed on time.</li><li>Minutes are accurate, timely, and action items are tracked.</li><li>FLS compliance documentation is maintained and submitted as required.</li><li>Board portal is consistently updated and accessible.</li><li>Online meetings are set up and run smoothly.</li><li>Communications with Board members are professional, persistent, and respectful.</li><li>Confidentiality and discretion are maintained at all times.&nbsp;</li></ul>What you bring:&nbsp;You’re a Great Fit If You:&nbsp;<ul><li>Have a university degree in business or a related field, or equivalent experience.</li><li>Bring 5+ years of experience in an Executive Assistant or senior administrative role.</li><li>Are fluent in French and English, with exceptional written and verbal communication skills.</li><li>Are confident using Microsoft Office Suite, presentation tools, and online meeting platforms.</li><li>Are comfortable using AI-supported tools for documentation and minute-taking.</li><li>Are highly organized, detail-oriented, and able to manage multiple priorities.</li><li>Thrive in a role that requires independence, discretion, and professionalism.&nbsp;</li></ul>Bonus Points For:&nbsp;<ul><li>Experience supporting a volunteer Board or working in a governance-focused role.</li><li>Familiarity with non-profit organizations and French Language Services (FLS) compliance.&nbsp;</li></ul>What We Offer:&nbsp;Compensation: $61,200 - $81,800 (base salary will commensurate with candidate’s demonstrated experience)&nbsp;<ul><li>Competitive Health and Dental Package;</li><li>Flexible work schedule of 35 hours per week in a hybrid remote work environment;</li><li>Generous PTO;</li><li>A generous Retirement Savings Plan;</li><li>A supportive, mission-focused workplace culture;</li><li>Numerous opportunities for professional development and growth;</li><li>A chance to contribute to meaningful change in your community.&nbsp;</li></ul>About Us: &nbsp;Service Coordination (SCS) is a dynamic organization committed to supporting individuals and families through high-quality services and collaborative partnerships. We believe in empowering people, fostering inclusion, and creating positive change in our community.&nbsp;Service Coordination Support (SCS) is the initial contact for individuals who have a developmental disability or autism in the Ottawa and the Eastern Region. We help people find the supports and services in the community that are needed to assist them in their daily lives. One of our important goals is to empower families/individuals to make informed choices about the supports they seek. For more information about us, please visit: <a href="http://www.scsonline.ca" target="_blank">www.scsonline.ca</a>. &nbsp;Location &amp; commitments: &nbsp;<ul><li>Full-time, permanent position.</li><li>Evening and occasional weekend availability required for Board and committee meetings.&nbsp;</li></ul>Working Conditions:&nbsp;SCS offers a hybrid working environment where work is completed at home or at our head office. It is expected that employees come into the office at their expense when requested. &nbsp;There are frequent interruptions, tight deadlines and shifting priorities. Flexibility is required to support after-hours meetings and events.&nbsp;Accommodations:&nbsp;Service Coordination (SCS) has an accommodation process in place and provides accommodations for candidates and employees with specific needs. If you require specific accommodation please contact the Human Resources Supervisor of SCS so that we can plan to provide appropriate accommodations for you.&nbsp;DEI Statement:&nbsp;SCS strives to create a progressive and inclusive environment that continually recognizes and celebrates the diverse community we are privileged to serve. We endeavor to create a barrier free environment for our clients and our staff where all are welcome, accepted and empowered to recognize and use their strengths and live their best lives. &nbsp; &nbsp; &nbsp;To Apply:&nbsp;Qualified candidates may submit their resumes, along with a cover letter quoting job number 22 - 2025 no later than November 21, 2025 at 4:00pm to Human Resources. &nbsp;While we appreciate all responses, only candidates under consideration will be contacted. We kindly ask not to send in duplicate copies of your resume.

Service Coordination Support / Service Coordination Soutien

Executive Assistant and Board Liaison

The Ottawa and District Labour Council is currently seeking an Administrative Assistant.&nbsp; Under the supervision of the Labour Council President, the Administrative Assistant will provide support and assistance in a professional and friendly environment.&nbsp;&nbsp;General Duties:<ul><li>Administrative Support (including document filing and record keeping, proofreading, processing (general e-mail and mail) correspondence. </li><li>Handling reception including providing information as requested.</li><li>Processing all incoming and outgoing mail and couriers.</li><li>Operating office equipment including photocopiers and postage machine. </li><li>Preparing information packages.</li><li>Set-up and coordination of meetings and conference calls – participant arrangements and logistics.</li><li>Coordination of in-house and out-of-house document storage.</li><li>Update master databases and mailing lists.</li><li>Performing other general office duties as and when assigned.</li></ul>Required Skills:<ul><li>Administrative experience in a professional environment.</li><li>Superior organizational, time management, problem solving skills, and a strong work ethic.</li><li>Strong computer skills, including advanced knowledge of MS Office applications</li><li>Knowledge of the labour movement an asset.</li><li>Social Media skills an asset.</li><li>Bilingualism an asset</li></ul>The ODLC is an equal opportunity employer.&nbsp;Only qualified candidates will be contacted for an interview.

Labour Community Services of Ottawa

Administrative Assistant

<h2>Summary</h2><ul><li>Job Title: Manager, Governance &amp; Engagement (m/f/d)</li><li>Location: Ottawa</li><li>Compensation: $70,000-$75,000 annually</li><li>Employment Type: Full-Time</li></ul><h2>About us</h2>The Canadian Paralympic Committee / Le Comité paralympique canadien is dedicated to supporting and promoting the Paralympic movement in Canada. We aim to create an inclusive environment where athletes with disabilities can thrive and achieve their full potential.<h2>What you will do</h2><ul><li>Oversee governance frameworks and ensure compliance with regulations.</li><li>Engage with stakeholders to foster collaboration and support.</li><li>Develop and implement strategic initiatives to enhance organizational effectiveness.</li><li>Coordinate meetings and prepare reports for the board and committees.</li><li>Facilitate communication between various departments and external partners.</li></ul><h2>What we are looking for</h2><ul><li>Required: Experience in governance or related fields.</li><li>Required: Strong communication and organizational skills.</li><li>Optional: Familiarity with the Paralympic movement or sports industry.</li><li>Optional: Proficiency in both English and French.</li></ul><h2>Why join us?</h2><ul><li>Opportunity to contribute to an inclusive and dynamic organization.</li><li>Supportive and collaborative work environment.</li><li>Potential for professional growth and development.</li><li>Competitive benefits package.</li></ul>

Manager, Governance & Engagement

Join our team to create a better tomorrow for all of usOur donor services staff are an integral part of our fundraising success – anywhere from taking a donor’s very first call, to providing their tax receipt.Working alongside a talented, 6-person gift processing team, you’ll directly support donors, patients, and community partners who reach out by phone and mail.&nbsp;If you have experience with accounts receivable, databases, and/or administration and you love:&nbsp;<ul><li>Interacting with people through phone and email</li><li>Working in databases and excel</li><li>Keeping files and information organized</li><li>Structured workdays with consistent core responsibilities each day&nbsp;</li></ul>This role is for you.“This role is a great fit for organized, detailed people who excel at numbers and databases. A friendly and helpful disposition is also important since this role regularly interacts with donors, patients, and other community partners over the phone.” – Katelyn Ryan-Robichaud, Supervisor, Donor ServicesWe want YOU by our side to help transform the future of healthcare.POSITION SNAPSHOTPosition Type: Full-time Permanent (37.5 hours per week)Number of Vacancies: 1Number of Direct Reports: 0Annual Salary: The salary range for this position is $43,333-$62,767 with a current hiring range of $43,333-$57,009.Experience: 2+ years experience in administration, CRM databases and/or accounts receivable (gift processing)Pension and Medical Benefits: Includes medical benefits (semi-private hospital, extended health care, vision care, dental care); life insurance; employee and family assistance program; defined benefits pension, and more.&nbsp;Vacation: 3 weeks per annum (and team crossing-training to easily facilitate vacation coverage)Location: As this role regularly requires the handling of mail, cash, and cheques, this position is onsite full-time at our Civic Campus office (737 Parkdale Avenue, Ottawa, Ontario)Working hours: Owing to phone coverage, the successful candidate will work our official business hours (8:30am-4:30pm).Languages: English and French essentialDeadline to Apply: We will start reviewing applications on November 3, 2025 and will continue reviewing applications and conducting interviews on a rolling basis. We therefore encourage candidates to apply early.Questions?&nbsp;Feel free to schedule a call with Kristen Shier, Human Resource Officer, at&nbsp;<a href="mailto:TOHF-jobs@toh.ca" target="_blank">TOHF-jobs@toh.ca</a>Read on to learn more about us and the future you.OUR MISSION: THE CAMPAIGN TO CREATE TOMORROWThe Ottawa Hospital Foundation has launched the historic $500 million Campaign to Create Tomorrow, a multi-year campaign to support the construction of a new state-of-the-art hospital on Carling Avenue, as well as world-leading medical research. It’s the largest ever fundraising campaign in our region’s history, representing an ambitious vision for the future of healthcare.“I came from the private sector and was lacking fulfillment. My job was focused on the bottom-line – to make money for a corporation. The Foundation was a welcome change. I connect with the cause, and my work actually matters.”- Natasha De Sousa, Development Officer&nbsp;The Campaign To Create Tomorrow already has overwhelming community support. Our team of fundraisers have raised $356m since launching the campaign 4 years ago, which includes some of the largest-ever donations in our city’s history.WHAT WOULD MY JOB LOOK LIKE?&nbsp;The success candidate will:<ul><li>Receive, process, and deposit all incoming donations on a daily basis, and log these transactions for viewing by the Philanthropy team.</li><li>Provide exceptional customer service (in both English and French) as the lead for our main phone line. Tasks include facilitating donations, troubleshooting, and triaging calls to appropriate team members.</li><li>Enter donations and donor information into Raiser’s Edge database system with accuracy and attention to detail, in a timely and efficient manner.</li><li>Download and process gifts from various online fundraising platforms.</li><li>Liaise with donors and others to seek updated contact information when outgoing mail is returned as undeliverable. Update donor profiles to reflect changes in address, email consent, mailing preference, etc.</li><li>Manage the filing system for all gift documentation, ensuing completeness of records for audit purposes.</li><li>Additional administrative tasks, such as ordering supplies as needed.</li></ul>QUALIFICATIONS&nbsp;<ul><li>When monitoring the phone, the ability to remain composed when asked questions for which you don’t immediately know the answer.</li><li>Superior organizational and time management skills.</li><li>Ability to prioritize tasks and manage a workload that changes during high giving season.</li><li>Strong data entry skills with high attention to detail.</li><li>The ability to pivot between telephone coverage and focused database/administrative work.</li><li>Capable of working well under pressure, sometimes with competing priorities.</li><li>Proficient with the use of MS Office, particularly excel and word.</li><li>Strong communication skills</li><li>Tact, diplomacy, and maturity in dealing with donors, volunteers, colleagues, and the general public.</li><li>Ability to work both independently, with minimal supervision required, and collaboratively within a team environment.</li><li>Experience in Raiser’s Edge (Blackbaud) or other CRM database would be considered an asset.</li></ul>OPERATIONAL REQUIREMENTS<ul><li>Willingness and ability to work outside of regular business hours as required.</li><li>Willingness and ability to work through our busy season: November through mid-January are typically blackout dates for vacation.</li></ul>

The Ottawa Hospital Foundation

Bilingual Donor Services Associate  (Administrative/Reception Role)

Le ou la coordonnateur(trice) des services de bénévolat (CSB) travaille au sein de l'équipe des services de bénévolat et collabore étroitement avec une équipe interdisciplinaire à la coordination du programme de bénévolat de la Maison de soins palliatifs d’Ottawa (MSPO). Il/elle est responsable de l'élaboration, de la mise en œuvre et de l'évaluation de tous les aspects du programme des bénévoles, incluant, mais sans s'y limiter, le recrutement, l'accueil, la formation, la planification des horaires, ainsi que la supervision et le soutien continus d'un large éventail de bénévoles qui remplissent diverses fonctions au sein de la MSPO.The Coordinator, Volunteer Services (CVS) works within the Volunteer Team as well as collaborates with an interdisciplinary team in the coordination of Hospice Care Ottawa’s Volunteer Program.&nbsp;The CVS is responsible for development, implementation and evaluation of all elements of the Volunteer Program including but not limited to: recruitment, onboarding, training, scheduling and the ongoing supervision and support of a broad range of volunteers that fulfill multiple assignments within Hospice Care Ottawa.

Hospice Care Ottawa

Coordonnateur/ Coordonnatrice des services bénévoles  - Bilingue/Coordinator, Volunteer Services, Bilingual

Are you recently retired and looking to stay engaged, give back, and make a difference? Carefor is seeking dedicated volunteers in Ottawa and Pembroke to support our administrative and fundraising initiatives.This is a fantastic opportunity to contribute your skills and experience to a respected non-profit organization that provides essential health and community services across Eastern Ontario.Time Commitment: Just 5–10 hours per month — flexible and easy to fit into your schedule.Locations: Opportunities available in both Ottawa and Pembroke.Roles Include:Assisting with administrative tasksSupporting fundraising campaigns and eventsHelping with donor outreach and communicationsIdeal Candidate: This role is perfect for recent retirees or anyone with a passion for community service and a knack for organization.Interested? We’d love to hear from you. Please reach out to <a href="mailto:info@carefor.ca" target="_blank">info@carefor.ca</a> to learn more or express your interest.Join us in making a difference — one hour at a time.

11 Administrative / Clerical Support Jobs in Ottawa, ON, Canada