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SummaryWe’re building a national volunteer Communications Team to amplify stories of sustainability across Canada, and we’d love for you to be part of it!Description &nbsp;What you’ll be doingAre you passionate about climate action, creative communication, and storytelling that drives&nbsp;impact?&nbsp; &nbsp;Who We AreBiosphere Eco-Cities Canada (BECC) is a national environmental non-profit supportinggrassroots climate and environmental sustainability solutions. With a national hub and fiveactive chapters (Vancouver, Edmonton, Toronto, Brampton, Ottawa), we’re scaling up ourcommunications, and need creative, committed volunteers to help tell our story.About the RoleAs our Volunteer Communications Coordinator, you'll work with a dynamic and purpose-driven&nbsp;team. This is a hands-on opportunity to help shape the voice, visuals, and community presence&nbsp;of a growing sustainability movement. &nbsp;Key Responsibilities● Social Media: Curate, create, and schedule engaging content on Instagram, LinkedIn,Facebook, and more. Spot trends, build engagement, and grow our online presence.● Content Writing: Draft blogs, newsletters, interview pieces, and campaign stories thatinform and inspire diverse audiences.● Visual Design: Create compelling graphics and short-form videos for social media andcampaigns (using Canva or Adobe Suite). Turn environmental messages intoeye-catching, accessible visuals.Whether you're a writer, a designer, a social media enthusiast—or a bit of all three—this roleoffers creative freedom and real-world experience in nonprofit communications.Why Join Us?● Shape the voice of a national climate movement● Gain experience across writing, social media &amp; design● Collaborate with a friendly, mission-driven team● Work flexibly—from anywhere in Canada● Grow your professional networkReady to Apply?Send us a short introduction, your résumé, and any relevant work samples or links to:<a href="mailto:etoy@bioecocity.org" target="_blank">etoy@bioecocity.org</a>

Biosphere Eco-Cities Canada

Volunteer Communications Coordinator (Content + Social + Design) 

McCreary Centre Society (McCreary) is a non-profit organization committed to improving the health of BC youth through research, evaluation, and community-based participation projects.&nbsp;McCreary is looking to hire&nbsp;an experienced Office Coordinator who will oversee and conduct logistical and administrative activities that facilitate the smooth running of the Society and the Society’s office at 3550-3552 East Hastings Street, Vancouver.The ideal candidate will have experience running a small office, excellent attention to detail, be flexible, a creative problem solver, willing to work as part of a team, have an interest in youth health research, and be committed to ensuring the smooth and efficient running of a busy office environment. &nbsp;Job roles and responsibilities:<ul><li>Develop, implement, maintain and oversee office systems, computer networks, webmail accounts, mailing lists, equipment, service contracts, and supplies.</li><li>Conduct administrative duties, including promptly and professionally responding to phone calls, emails, building users, and visitors.</li><li>Ensure the smooth running of internal and external meetings, including sending meeting links, minute taking, preparing AV equipment, purchasing and preparing refreshments, etc.</li><li>Liaise with contractors and suppliers to ensure the Society’s needs are met.</li><li>Coordinate building maintenance and repairs, including for the building tenants as needed.</li><li>Assume responsibility for implementing health and safety policies, and ensure compliance with mandatory requirements for building and workplace hazards. </li><li>Ensure appropriate retention, protection, retrieval, transfer, and disposal of records.</li><li>Support the preparation of grant applications and grant reporting, as needed.</li><li>Support the preparation of payroll and monitor employees’ benefit eligibility, as needed.</li><li>Support McCreary research, evaluation, and youth engagement projects as required.</li><li>Maintain confidentiality of all information acquired through position.</li></ul>Qualifications/requirements:<ul><li>Experience of office management, administrative systems, and computer networks </li><li>Strong administrative skills</li><li>Able to work independently and as part of a team</li><li>Highly organized</li><li>Ability to problem solve</li><li>Interest in youth health research </li><li>Excellent verbal and written communication skills</li><li>Excellent attention to detail</li><li>A commitment to equity, diversity, and inclusion</li></ul>Hourly rate: $28 per hour.&nbsp;This position is an in-person office-based position for 25 hours per week – the hours are flexible but must be completed between Monday and Friday and include at least 4 hours on a Monday. Candidate will be eligible for enrollment in group health benefits plan after 6 months of employment, as well as to receive education and wellness benefits.Applicants are required to complete a criminal records check.View the full job description at <a href="https://mcs.bc.ca/pdf/2025_office_coordinator_job_description.pdf" target="_blank">https://mcs.bc.ca/pdf/2025_office_coordinator_job_description.pdf</a>.Please send résumé and cover letter to:Hiring Manager McCreary Centre Society 3552 East Hastings Street Vancouver, BC, V5K 2A7 Email: <a href="mailto:mccreary@mcs.bc.ca" target="_blank">mccreary@mcs.bc.ca</a>Applicants without a cover letter will not be considered. The position will remain open until filled.

McCreary Centre Society

Office Coordinator

Originally founded as a professional association in 1920 and voluntarily recognized as a labour union in 2000, the UBC Faculty Association is the exclusive bargaining agent for more than 3300 Faculty Members, Librarians and Archivists, and Program Directors at the University of British Columbia’s Point Grey and Kelowna Campuses.As Communications Coordinator, you will be part of a close, dynamic, and collaborative team dedicated to promoting the interests of Association members. Reporting to the Executive Director, you will be responsible to assist with the development and distribution of Faculty Association communications as well as provide general office and administrative support.Your responsibilities will include:<ul><li>Serving as a primary contact for all incoming calls and in-person reception and drafting responses to routine inquiries from the membership</li><li>Disseminating email communications to the Association’s membership</li><li>Assisting with the design/development of electronic and print material</li><li>Maintaining the Association’s website and being proactive about managing the website, including suggesting new content, and revising old content and making recommendations for future improvements</li><li>Analyzing and interpreting metrics related to web traffic and social media interactions, determine implications, and provide recommendations as appropriate</li><li>Updating and maintaining UBCFA Cloud applications including voting and survey software as well as faculty mailing lists</li><li>Assisting various FA Committees with meeting and event support</li><li>Updating and maintaining the Membership Database; providing monthly membership reports to the Executive Director</li><li>Liaising with University Administration, external vendors, partners and suppliers as well as members on a variety of matters</li><li>Administering office software and hardware (i.e. AV equipment, computers, telephones, photocopier/printer)</li><li>Providing administrative support to all staff as needed</li><li>General office filing, including confidential files</li><li>Managing office supplies, facilities upkeep</li><li>Other duties as required</li></ul>Education, skills, knowledge and experience required:<ul><li>A post-secondary degree or diploma, preferably in a field relevant to communications, plus a minimum of two years’ related experience, or equivalent combination of education and experience</li><li>Familiarity with HTML, CSS and web development tools as well as Content Management Systems including a working knowledge of Wordpress</li><li>Working knowledge of graphics/web software, document/web design and production, and Microsoft Office applications (Word, Excel, Outlook). Familiarity with Adobe Creative Suite would be an asset.</li><li>Solid writing/editing and interpersonal communication skills</li><li>Facility to exercise good judgment and to work autonomously as well as collaboratively</li><li>Ability to manage a varied workload</li><li>Commitment to fostering positive working relationships within the Association and broader University community</li><li>Experience in a post-secondary and/or labour relations environment, and an understanding of unionized workplaces and collective agreements, is strongly preferred.</li></ul>This is a temporary, full-time position for six (6) months, which may be extended, and is part of BCUWU.&nbsp; Salary will be commensurate with the Collective Agreement.Please submit your application to:Deena Rubuliak Executive Director UBC Faculty Association 112 – 1924 West Mall, Vancouver, B.C.&nbsp; V6T 1Z2 Email: <a href="mailto:faculty@interchange.ubc.ca" target="_blank">faculty.association@ubc.ca</a>&nbsp;Closing date: Friday, November 21 at 4:30 pm.We are grateful to live and work on the traditional, ancestral, and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Səl̓ílwətaʔ/Selilwitulh (Tsleil-Watuth), and Skwxwú7mesh (Squamish) Nations, and in the Okanagan, the unceded territory of the Syilx Okanagan Nation.Thank you in advance for your interest. The UBCFA is committed to the values of equity, diversity, inclusion and human rights and invites applications from members of groups with historical and/or current barriers to equity.Please note that only those candidates considered for an interview will be contacted.&nbsp;For more information regarding the Faculty Association, please visit <a href="http://www.facultyassociation.ubc.ca/" target="_blank">www.facultyassociation.ubc.ca</a>.

UBC Faculty Association

Communications Coordinator

SCY Child and Youth Legal CentreIntake WorkerPosition Type:&nbsp;PT 24 hrs/week, exact hours of work may be semi flexible.&nbsp;&nbsp;Application Deadline:&nbsp;Thursday, November 13th, 2025&nbsp;&nbsp;&nbsp;&nbsp;Anticipated Start Date:&nbsp;As soon as possible&nbsp;Location:&nbsp;Combination of in-office and virtual.The SCY office is based in Vancouver, BC.&nbsp;&nbsp;Compensation:&nbsp;SCY is a Certified Living Wage Employer.&nbsp;Yearly part time position salary is $34,400.00 and paid vacation and sick days.&nbsp;&nbsp;The Society for Children and Youth of BC (SCY) is a unique provincial advocacy organization dedicated to improving the well-being of children and youth through the advancement of their rights. Since 1974, SCY has focused on providing a strong voice representing children and youth.Are you passionate about children’s rights?&nbsp;Join our team!&nbsp;Through our Child and Youth Legal Centre program, we provide direct legal representation and advocacy for children and youth in BC, primarily in the areas of child protection, family law, and human rights. There is a focus on addressing the needs of vulnerable, immigrant, and Indigenous children and youth. We are currently seeking an Intake Worker&nbsp;for a part-time (approximately 24 hours/week) position, to start as soon as possible.&nbsp;Duties will include:<ul><li>As a first point of contact with the organization for many, ensure that the profile and reputation of the organization is maintained</li><li>Answer calls and emails and provide prompt and accurate information when responding to requests from clients and others</li><li>Conduct intake and screening of potential Legal Centre clients (children and youth) and others who are referring young people to our services as well as provide basic service information</li><li>Work with our lawyers, advocate, social worker and other staff and students, on a regular basis</li><li>Liaise with external stakeholders, including lawyers and the courts</li><li>Assist in maintaining program records and statistics regarding services and activities</li><li>Assist with organizing appointments, including managing RSVPs</li><li>Comply with all SCY policies</li><li>Attend staff meetings as needed</li><li>Other related duties as required</li></ul>All SCY staff are also responsible to:<ul><li>Work independently and with other staff</li><li>Manage an SCY email account, responding to requests and sending out updates as appropriate</li><li>Assist with the training and onboarding of new staff where relevant</li></ul>Qualifications<ul><li>Related Education</li><li>Minimum 2 years’ related experience</li><li>Superior communication skills – telephone, written, and in person</li><li>Experience working with young people&nbsp;</li><li>Experience engaging with people with multiple barriers,marginalized populations and vulnerable individuals</li><li>Understanding of the history and legacy of colonialism and the ongoing impact of colonialism on Indigenous communities and families in BC</li><li>Ability to work with minimal supervision, as well as part of a team</li><li>Superior time management and administrative abilities, including good documentation skills and proficiency in MS Office</li><li>Position requires a police and vulnerable sector check</li></ul>Assets<ul><li>Understanding of impact of separation and divorce and child protection proceedings on children and youth</li><li>Knowledge of community resources and other social service agencies, familiarity with child and youth sector in BC</li><li>Knowledge &amp; understanding of the United Nations Convention on the Rights of the Child and the United Nations Declaration on the Rights of Indigenous Peoples</li></ul>About the Society for Children and Youth of BC:&nbsp;SCY’s vision is a British Columbia where children and youth are seen, heard and valued. The Society’s work focuses on four key priorities: child and youth rights, child and youth friendly communities, social justice, and organizational resilience. We have four core organizational values:&nbsp;&nbsp;<ol><li>Relationships: We know we can’t do our best work alone.&nbsp;Strong relationships are essential to maximize our efficacy, reach, and impact, and to best serve the children and youth of British Columbia. To foster relationships we must be trusting, respectful, supportive, and place value in other points of view.&nbsp;</li><li>Centring Children and Youth: Children and youth know best what they are experiencing and what their needs and interests are. We know that they can contribute meaningfully to society when given the opportunity. To centre children and youth, we must step back and make space, listen, trust, and follow their lead.&nbsp;&nbsp;</li><li>Being Compassionate: It is not always obvious what others might be going through. Treating one another with compassion is fundamental to creating a safe and comfortable environment. To be compassionate, we must be welcoming, patient, open-minded, intentional and thoughtful.&nbsp;</li><li>Being Resourceful: Resourcefulness strengthens our ability to advance our mission through adversity and change. To be resourceful, we must work to find creative solutions, push boundaries, define new roadmaps, and collaborate with community partners.&nbsp;&nbsp;</li></ol>As a workplace the Society strives to create a flexible and supportive environment for all our team members, and to prioritize opportunities for professional development and growth aligned with personal and career goals.&nbsp;&nbsp;SCY is committed to inclusion and diversity. Our organization’s success is built on the unique skills and perspectives of each individual. We respect and celebrate the dignity, value and diversity of all. We welcome applications from members of communities who have been traditionally under-represented in this field of work, including First Nations, Inuit, and Metis candidates, persons of colour, persons with disabilities, and persons of diverse sexual orientations and gender identities.To Apply:&nbsp;Please submit your cover letter and resume by November 13th, 2025. Please indicate “Intake Worker” in the subject line of your email.&nbsp;&nbsp;We will be reviewing applications on a rolling basis. We thank all applicants; however, only those selected for an interview will be contacted.&nbsp;&nbsp;This position is subject to a police and vulnerable sector check. The successful candidate will be able to provide a significant contribution to the Society’s work in advancing child and youth friendly communities. We appreciate you taking the time to apply.&nbsp;&nbsp;

Society for Children and Youth of BC

SCY Child and Youth Legal Centre Intake Worker

ORGANIZATION OVERVIEWSurrey Hospitals Foundation is the official health care foundation individuals and families residing in Surrey and the surrounding Fraser Valley communities. &nbsp;Thanks to donors' generosity, we help fund every one of our region's major health facilities, including Surrey Memorial Hospital and the Jim Pattison Outpatient Care and Surgery Centre. We also support and fund the Czorny Alzheimer Centre and many specialized community programs for newborns, children, adults, and seniors. Our Surrey healthcare campus provides health care for every stage, from birth to the end of life. &nbsp;To learn more about us, please visit&nbsp;<a href="http://www.surreyhospitalsfoundation.com" target="_blank">Surrey Hospitals Foundation</a>.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;We acknowledge that we operate, live and work on the traditional territories of the Semiahmoo, Katzie, Kwantlen, Kwikwetlem, Qayqayt, Tsawwassen First Nations and Metis Nations. &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;JOB SUMMARYThe Executive Assistant to the President &amp; CEO (CEO) provides high-level administrative and strategic support, ensuring the smooth operation of the executive office and board governance activities. In addition to directly supporting the CEO, this role is responsible for coordinating the needs of the executive leadership team (ELT) and facilitates cross-departmental collaboration.&nbsp;The Executive Assistant also plays a critical role in supporting the Board of Directors by organizing meetings, managing governance documentation, and maintaining clear and timely communications with all stakeholders.RESPONSIBILITIESExecutive Support:<ul><li>Provides comprehensive administrative support to the CEO, including managing calendars, appointments, and travel arrangements.</li><li>Ensures that the most important and impactful initiatives receive the necessary focus, attention and resources to drive success.</li><li>Anticipates the needs of the CEO by continuously monitoring ongoing projects and tasks, identifying potential issues before they arise, and staying one step ahead.</li><li>Prepares necessary materials or alerts, ensuring the CEO is informed and ready to tackle challenges.</li><li>Prepares and organizes documents, reports, presentations, and correspondence for internal and external communications.</li><li>Screens and prioritizes emails, phone calls, and requests, providing&nbsp; the CEO, with a daily summary and flagging urgent matters.&nbsp;</li><li>Drafts, proofreads, and edits communications on behalf of the CEO.</li><li>Manages confidential and sensitive information with discretion and professionalism.</li><li>Documents and updates the CEO’s contacts and meeting details in the Foundation database.</li><li>Distributes meeting notifications and meeting notes to distribution lists for relevant stakeholder meetings.</li><li>Facilitates signatures required on contracts, cheques and other documents.</li><li>Coordinates meetings and event logistics for CEO and ELT, which includes room bookings and catering.</li><li>Prepares, reconciles, submits and tracks expense reports in a timely manner.</li><li>Conducts research and presents findings and recommendations as requested.</li><li>Schedules and prepares agendas in consultation with the ELT and takes minutes at monthly staff meetings.</li><li>Serves as an ambassador for the Foundation and the CEO in building and sustaining relationships with donors, volunteers and executives of other organizations and the Hospitals.</li><li>Sets up donor meeting appointments for the ELT and sends donor meeting notifications.</li></ul>Executive Leadership Team Support:<ul><li>Coordinates the scheduling and logistics for the executive leadership team (ELT), aligning meetings with the CEO's priorities.</li><li>Prepares, compiles and distributes materials for ELT meetings, including agendas, presentations and reports.&nbsp;</li><li>Tracks key goals, initiatives and deadlines to ensure consistent progress on strategic projects.</li><li>Serves as a communication liaison between the CEO and other members of the ELT, promoting collaboration and information flow.</li><li>Assists in organizing leadership retreats, strategy sessions, and other team-building activities.</li><li>Coordinates and manages travel, expense reporting, and other administrative logistical needs for the CEO and ELT.</li><li>Assists in planning and executing internal and external events for the CEO and ELT.</li></ul>Board Support &amp; Governance:<ul><li>Serves as the primary liaison between the CEO and the Board of Directors, providing administrative and logistical support.</li><li>In conjunction with the CEO, prepares materials for board meetings, including agendas, presentations, and briefing documents</li><li>Ensures timely distribution of board packets and reports, adhering to governance protocols.</li><li>Attends board meetings to record minutes, capture key actions, and track follow-up items through completion.</li><li>Maintains comprehensive and up-to-date board governance records, including minutes, by-laws, orientation manuals, and board member profiles.</li><li>Coordinates logistical arrangements including securing venues, booking video conferences, ensures audio visual set up, and organizing travel and catering services.&nbsp;</li><li>Supports onboarding new board members to ensure understanding of governance standards and organizational practices.&nbsp;</li><li>Oversees management of BoardEffect, board management software, ensuring accurate uploads of materials and accessible governance resources.</li><li>Organizes and provides administrative support for the Annual General Meeting (AGM) and other special board or committee sessions.</li></ul>Finance Committee Support<ul><li>Coordinates Finance Committee meetings, including scheduling, preparing agendas, and distributing materials (financial statements, reports, and supporting documentation) in advance.</li><li>Record and prepare accurate minutes from committee meetings, highlighting key discussions, financial decisions and action items for follow-up.</li></ul>Project Management:<ul><li>Assists with the coordination and execution of special projects and strategic initiatives led by the CEO and ELT, including governance-related efforts.</li><li>Monitors project timelines, milestones, and deliverables, ensuring progress is tracked and reported regularly.</li><li>Supports cross-functional teams by maintaining project documentation, compiling reports, and facilitating communication among stakeholders.</li></ul>QUALIFICATIONS<ul><li>Bachelor’s degree in business administration, communications, or a related field and/or equivalent work experience.</li><li>5+ years of experience providing executive-level support, preferably in a non-profit or healthcare setting.</li><li>Strong knowledge of board governance practices, with demonstrated familiarity in bylaws, policies, and board procedures.</li><li>Experienced in supporting a Board of Directors, including preparing board and committee materials, taking accurate meeting minutes, and maintaining governance records.</li><li>Experience coordinating executive leadership needs, including scheduling, project tracking, and facilitating cross-functional collaboration.</li><li>Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks and deadlines effectively.</li><li>Excellent written and verbal communication skills, with strong attention to detail.</li><li>Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with project management tools and board software such as BoardEffect. High level of discretion and professionalism in handling confidential and sensitive information.</li><li>Strong interpersonal skills, with the ability to work effectively with diverse groups of people.</li><li>Demonstrated ability to work both independently and collaboratively in a fast-paced environment.</li><li>Adaptable and flexible, with a proactive approach to changing priorities and deadlines.</li></ul>Additional Assets:<ul><li>Experience supporting a CEO or senior executive within a healthcare or non-profit organization.</li><li>Familiarity with donor relations, fundraising processes, or board governance best practices.</li><li>Hands-on experience implementing and manging BoardEffect or other board management software.&nbsp;</li><li>Working knowledge of Raiser’s Edge or similar CRM databases used for donor and stakeholder management.</li></ul>WORKING CONDITIONSThis position is a full-time in-house position at the Surrey Hospitals Foundation office located at Surrey Memorial Hospital.SALARY$75,000 to $90,000WHAT WE HAVE TO OFFEROur total compensation package includes:<ul><li>Competitive salary to commensurate with your experience and skills;</li><li>Excellent benefits through the Fraser Health plan, including extended health, dental, disability and life insurance;</li><li>Great Work Culture and Professional Development;</li><li>Participation in the British Columbia Municipal Pension Plan;</li><li>Additional time off with our nine-day fortnight program and;</li><li>Four weeks of vacation to start.</li></ul>Surrey Hospitals Foundation actively encourages all qualified individuals to apply, including those with historical and/or current barriers to equity. We are committed to upholding and fostering diversity, equity, and inclusion in our workplace and strive to reflect in our team the diversity of the region that we and our health care facilities serve. We value the contributions and experiences that each person brings and welcome those who can further contribute to the rich diversification of knowledge and skills at our Foundation.If you face any barriers to employment and/or require accommodations during the recruitment process, please feel free to contact our&nbsp;<a href="mailto:hr@surreyhospitalsfoundation.com?subject=Surrey%20Hospitals%20Foundation%20Recruitment%20Accommodation" target="_blank">People and Culture</a> team in confidence.APPLICATION PROCESSIf you are interested in this career opportunity, please submit your application to&nbsp;<a href="https://surreyhospitalsfoundation.applytojob.com/apply/DRqCqefMSW/Executive-Assistant" target="_blank">Executive Assistant - Surrey Hospitals Foundation.</a>We thank all applicants for their interest in this role.&nbsp;However, only candidates under consideration will be contacted directly.*** Please ensure when applying for a position with Surrey Hospitals Foundation to be aware of recruitment scams and do not download any software/applications or provide any personal financial information to a third party.&nbsp; If you are selected for an interview or offered a position, you will be contact directly by our People and Culture Manager. ***

Surrey Hospitals Foundation

Executive Assistant

President’s Office Assistant&nbsp;Reports to:&nbsp;President, Wycliffe Canada&nbsp;FTE: 0.6&nbsp;Schedule: 9:00 a.m. – 2:30 p.m., Monday to Thursday&nbsp;Location: Langley, BC (hybrid; in-office Tuesday to Thursday, work from home on Monday)Annual Salary Range: $24,000 – $29,000, commensurate with experience, plus medical benefits&nbsp;Anticipated Start Date: As soon as possible, based on the successful candidate's availability&nbsp;About the Organization:&nbsp;At Wycliffe Canada, we believe that God has spoken, and continues to speak, through His Word—the Bible. The Scriptures point to Jesus, the source of life, restoration, and salvation. Bible translation allows people everywhere to meaningfully engage with God’s Word, which he uses to transform lives in every culture, whether it’s shared in written form, sign language, oral Bible storytelling, audio Scriptures, or videos.&nbsp;As a member of the Wycliffe Global Alliance, we’re part of a global movement that’s advancing Bible translation, literacy, capacity-building, and activities that encourage meaningful engagement with translated Scriptures. We work with national partners to foster local ownership, long-term sustainability, and increased impact of language projects.About the Position:&nbsp;The President’s Office Assistant provides high-level administrative and organizational support to the President of Wycliffe Canada. This individual helps ensure the President’s time, communication, and relationships are managed effectively and in alignment with Wycliffe’s mission and priorities.&nbsp;The role is a key part of the President’s Office—balancing confidential executive support with practical coordination of the Langley office and hospitality for visitors and partners. The ideal candidate is proactive, detail-oriented, and comfortable supporting a senior leader whose work spans board relations, partnership engagement, and spiritual leadership.&nbsp;Key Responsibilities&nbsp;<ol><li>President’s Office Administrative Support&nbsp;○ Manage the President’s calendar, appointments, and scheduling priorities.&nbsp;○&nbsp;Coordinate travel arrangements (flights, accommodation, transportation) and prepare travel briefs.&nbsp;○&nbsp;Maintain up-to-date donor information and summaries of interactions in DonorPerfect (DP) to support accurate relationship tracking and follow-up for the President.&nbsp;</li></ol>○&nbsp;Prepare and organize briefing materials for meetings led or attended by the President (e.g., Senior Leadership Team, Board sessions, partner visits).&nbsp;○&nbsp;Provide support for the President’s email and correspondence, ensuring timely responses and follow-ups.&nbsp;○&nbsp;Track key action items and assist with communication follow-through where needed.&nbsp;○&nbsp;Prepare expense reports and administrative documentation related to the President’s functions.&nbsp;○&nbsp;Handle confidential information with discretion and professional judgment.<ol start="2"><li>President’s Office Coordination&nbsp;○ Facilitate clear communication between the President, Senior Leadership Team, and Board of Directors.&nbsp;○&nbsp;Support the preparation and distribution of Board and SLT materials (provided by others) and assist with logistics for meetings and events.&nbsp;○&nbsp;Draft and edit internal correspondence, announcements, and updates on behalf of the President.&nbsp;○&nbsp;Coordinate logistics for the President’s events, including donor gatherings, retreats, and visits from national or international partners.&nbsp;○&nbsp;Maintain a welcoming and professional tone in all communications on behalf of the President’s Office.</li><li>Langley Office Support and Hospitality&nbsp;</li></ol>○ Provide light administrative and logistical support for the Langley office (a small four-office workspace), ensuring a warm and organized environment for staff and visitors.&nbsp;○&nbsp;Oversee basic office and kitchen upkeep, including supplies, coffee and refreshment stocking, ensuring shared spaces remain neat and welcoming. ○&nbsp;Coordinate deliveries and meeting space bookings as needed.&nbsp;○&nbsp;Serve as a friendly point of contact for visiting mission partners and donors.&nbsp;Qualifications&nbsp;<ul><li>3+ years of experience as an executive or administrative assistant supporting senior leadership (preferably within a nonprofit or faith-based organization).</li><li>College diploma or relevant certification.</li><li>Exceptional organizational skills and attention to detail.</li><li>Strong written and verbal communication skills.</li><li>Discretion and sound judgment in handling confidential information.</li><li>Ability to manage multiple priorities and meet deadlines with a service-minded approach.</li><li>Proficiency in Google Workspace, Microsoft Office Suite, Zoom, and a willingness to learn new software. &nbsp;</li><li>Understanding of and alignment with Wycliffe Canada’s mission and Christian values.</li><li>Willingness to participate in Wycliffe Canada’s spiritual enrichment activities (e.g., The Listening Table, Day of Prayer, spiritual retreats).</li><li>Legally eligible to work in Canada.</li><li>Clear criminal record and credit check.</li><li>Agreement with Wycliffe Canada’s Statement of Faith, Standard of Conduct, and Conflict of Interest Policy.&nbsp;</li></ul>Perks:&nbsp;<ul><li>Flexible work schedule</li><li>Fun, dynamic and tight-knit team</li><li>Faith-based, supportive, and family-oriented work environment&nbsp;</li></ul>Application:&nbsp;Please forward cover letter and resumé to <a href="mailto:resumes@wycliffe.ca" target="_blank">resumes@wycliffe.ca</a>, or submit your application via&nbsp;Charity&nbsp;Village. &nbsp;Wycliffe Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for applicants taking part in all aspects of the selection process. &nbsp;Please note, we will only contact applicants chosen to participate in subsequent stages of the selection process.

Wycliffe Bible Translators of Canada Inc.

President’s Office Assistant

OFFICE AND RENTAL COORDINATOR - Heritage Hall Preservation Society Starts at $25.00/hour – 28 hours per week, permanent position with benefitsABOUT HERITAGE HALL Heritage Hall is a 100 year-old historic building at 15th Avenue and Main Street in Vancouver. The building is owned by the City of Vancouver and run by the Heritage Hall Preservation Society, a non-profit charitable organization. The Society exists to restore and manage the building as well as provide an affordable venue for the community. We rent a beautiful, main-floor ballroom for special events of all kinds as well as provide three floors of office space to tenants who are all non-profit charitable organizations.WEBSITE:<a href="http://www.heritagehallvancouver.ca/" target="_blank"> www.heritagehallvancouver.ca</a>ABOUT THE ROLE We’re looking for someone who thrives in a lively, community-centered environment where no two days are quite the same. This role keeps the office moving and the ballroom booked, balancing organization with flexibility and plenty of self-direction. You’ll work closely with our Executive Director, maintenance staff, ballroom renters and building tenants, and handle a mix of admin, events, and building coordination. (Flexible hours may occasionally be needed for evening or weekend events.)WHY WORK HERE Join a team that values community and creativity and actively keeps the spirit of this historic space alive. Heritage Hall has been at the heart of countless events over the decades — from celebrations and performances to political gatherings, memorials, and community milestones. Now, we’re stepping into an exciting new era, re-introducing&nbsp; ourselves to make sure everyone knows we’re an affordable, centrally located, non-profit venue. We’re shaping the next chapter of this iconic venue, keeping it alive with events that inspire, connect, and celebrate.KEY RESPONSIBILITIESOffice Administration and Building Support<ul><li>Keep the office organized and running smoothly</li><li>Build great relationships with renters, tenants, contractors, and staff</li><li>Manage email, voicemail, mail, and calendars</li><li>Handle invoices, payments, and simple bookkeeping tasks</li><li>Coordinate maintenance and custodial work, including building lock-up</li><li>Attend weekly staff meetings and help keep everything on track&nbsp;</li></ul>Ballroom Rentals and Event Coordination<ul><li>Respond to rental inquiries and give friendly, informative tours</li><li>Manage contracts, deposits, and payments</li><li>Keep permits, insurance, and floor plans organized</li><li>Maintain up-to-date calendars for rentals and office use</li><li>Coordinate with renters and staff before and after events</li><li>Help make sure everything runs smoothly during event setup and cleanup&nbsp;</li></ul>Tenant and Board of Directors Support<ul><li>Be the go-to person for tenant questions or deliveries</li><li>Schedule meetings, prepare board packages, and take minutes when needed</li></ul>Communications &amp; Social Media<ul><li>Create and post content for Facebook and Instagram</li><li>Respond to messages and comments</li><li>Help keep our website current and engaging&nbsp;</li></ul>Backup for Executive Director<ul><li>Help oversee day-to-day maintenance and coordinate repairs</li><li>Be available for occasional after-hours emergencies&nbsp;</li></ul>QUALIFICATIONS<ul><li>2+ years of experience in office administration, facility coordination, or a related field</li><li>Strong organization and communication skills with great attention to detail</li><li>A self-starter who’s comfortable figuring things out independently</li><li>Enjoys working “in the grey” — adaptable when things change or information is incomplete</li><li>Proficient in Microsoft Office Suite and comfortable with general tech tools</li><li>Experience with bookkeeping, event coordination, or social media is a plus</li><li>Interest in heritage buildings, community development, or non-profit work is a big bonus&nbsp;</li></ul>IN SHORT We’re looking for someone friendly, organized, and unflappable — someone who can jump in, take initiative, and help keep this beautiful old building (and everything happening inside it) running smoothly!HOW TO APPLYPlease email your&nbsp;cover letter and resume&nbsp;to&nbsp;<a href="mailto:heritage@heritagehallvancouver.ca" target="_blank">heritage@heritagehallvancouver.ca</a> with the subject line: "Application – Office &amp; Rentals Coordinator"

Heritage Hall Preservation Society

Office and Rental Coordinator

<h2>The Role:</h2>As a Desk Bee, you'll be the point of contact to all HiVE guests and members. During your 4.5 hour shift, you'll be at the front desk answering inquiries, giving tours, and ensuring that the kitchen and communal spaces are tidy. Training will be provided. This exchange is perfect for anyone looking to grow their network and experience. Available shifts (you'll need to chose one consistent shift that works for you):&nbsp;<ul><li>Mondays, 12:45pm-5:15pm</li><li>Tuesdays, 8:45am-1:15pm</li><li>Tuesdays, 12:45pm-5:15pm</li><li>Wednesdays, 8:45am-1:15pm</li><li>Wednesdays, 12:45pm-5:15pm</li></ul>Please note: The role requires using the staircase and occasionally lifting objects up to 50lbs.&nbsp;The HiVE space is on the third floor with no elevator access.<h2>The Space:</h2><a href="https://www.hivevancouver.com" target="_blank">The HiVE </a>is Vancouver's longest standing, non-profit&nbsp;coworking space, serving as a hub for collaboration and innovation. Since its establishment, the HiVE has fostered a vibrant community of social impact non-profit, entrepreneurs, freelancers, and professionals, providing them with flexible workspace solutions, essential resources, and a supportive environment. Over the years, the HiVE has witnessed remarkable growth and achieved numerous milestones, solidifying its position as the go-to destination for individuals and organizations seeking to thrive in the dynamic landscape of coworking.<h2>The Details:</h2>HiVE Vancouver Society (The HiVE) commits to providing you:<ul><li>A HiVE Unlimited 24/7 Hot Desk Package (valued at $386 monthly).</li><li>Support and training, including ongoing assistance as required to fulfill work-exchange tasks throughout the term, including training in skills related to front desk reception, daily office operations, community engagement, and more.&nbsp;</li><li>Access to an amazing network and community of people in diverse industries (entrepreneurs, social innovators, creatives, changemakers, etc.) and various on-site events, including coffee mornings, lunch-and-learns, in-house socials, and workshops.</li></ul>As a Desk Bee, you commit to providing us with:<ul><li>One 4.5 hour Desk Bee shift per week, providing general reception tasks and other duties as listed in the “Desk Bee Manual '' document and the HiVE Calendar. Shifts are either 8:45am to 1:15 pm or 12:45pm to 5:15pm, and are on weekdays only. We are closed on all statutory holidays.</li><li>Bring your “A-game” every shift. Bring your smile and sense of humour, arrive on time, be clear and professional, fulfill tasks in a timely manner, and provide top quality customer service. **Please give your full attention to HiVE-related tasks during your Desk Bee shifts (no personal phone calls or video conferences, no personal laptops, tablets, etc.).&nbsp; &nbsp;</li><li>Commitment to your scheduled shift for at least 3 months. If you are not able to make your shift, you are responsible for informing the General Manager ASAP and finding a replacement from our community of Desk Bees. You can use the Desk Bee communications&nbsp;to swap shifts. If you decide that you need to break this contract for whatever reason, we require three weeks' notice so that we can fill your spot.</li></ul>

8 Administrative / Clerical Support Jobs in Metro Vancouver