field_remote_option

field_job_employment_type

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

Organization OverviewThe Vancouver Botanical Gardens Association (VBGA) and Vancouver Board of Parks and Recreation (Park Board) are joint operating partners of VanDusen Botanical Garden and Bloedel Conservatory. The VBGA is a charitable organization that offers membership, education, volunteer, and fundraising programs to support the Gardens, and fulfills our mission to inspire generations to conserve, protect, and enhance the natural world.&nbsp;To learn more about our organization, visit our&nbsp;<a href="https://vandusengarden.org/" target="_blank">website</a>!Position Overview&nbsp;The Event and Operations Coordinator ensures the successful delivery of organization-wide events and the smooth functioning of day-to-day operations. Reporting to the Philanthropy and Operations Manager, this position supports event planning and execution across departments, while also assisting with the administrative and operational tasks that keep the organization running efficiently.The ideal candidate is highly organized, proactive, and adaptable, with a strong work ethic and a collaborative, friendly approach. Thriving in a dynamic environment, they take initiative, and bring a calm, solutions-focused attitude to both planning and problem-solving. This is a hands-on role suited to someone who enjoys variety, teamwork, and making meaningful contributions to a mission-driven organization. &nbsp;What We Offer<ul><li>Permanent, full-time position with flexibility to accommodate part-time hours if preferred.</li><li>Annual salary $45,000-50,000, commensurate with experience and adjusted proportionally if part-time hours are preferred.&nbsp;</li><li>Comprehensive benefits package.</li><li>Paid vacation and&nbsp;paid time off Dec 25th- Jan 1st.</li><li>RRSP matching program, available after 12 months.</li><li>Office located within 55-acre botanical garden.&nbsp;</li><li>Opportunities for professional development.</li><li>Supportive work culture.</li><li>Reimbursement for all approved work-related expenses, including mileage, supplies, and other work-related costs.</li></ul>Work Environment<ul><li>35 hours a week, with flexibility to accommodate less hours if preferred.</li><li>Primarily onsite with some opportunity for remote work.</li><li>Occasional weekend or evening work required.</li><li>Free onsite parking available.</li></ul>Responsibilities<ul><li>Collaborate with various teams to develop event concepts, timelines, and promotional strategies.&nbsp;</li><li>Coordinate all event logistics, including planning and vendor communications,&nbsp;leading onsite set-up and tear down.&nbsp;</li><li>Act as the primary on-site contact and coordinator during events, ensuring smooth execution and addressing any day-of needs.</li><li>Develop comprehensive and meticulous event plans, managing timelines, scheduling dates, and tracking expenses.&nbsp;</li><li>Collect and deliver event-related items.</li><li>Conduct post-event evaluations with department Managers to identify event successes and identify areas for improvement.</li><li>Provide administrative support across the Operations and Philanthropy departments, assisting with file organization, data entry, onboarding, and issuing tax receipts.</li><li>Schedule internal staff meetings and training sessions, manage shared calendars and support with distributing policies and resources.</li><li>Serve as backup to the Board Liaison, ensuring seamless support for Board operations during absences.</li><li>Assist the Philanthropy &amp; Operations Manager with other tasks and duties as required.&nbsp;</li><li>Maintain office supply inventory and coordinate maintenance and repairs.</li></ul> &nbsp;Qualifications &amp; Experience<ul><li>1-2 years’ experience in event coordination or planning.</li><li>Valid driver’s license and access to a vehicle.</li><li>Physical ability to lift or move items as needed and comfortably navigate the Gardens. &nbsp;</li><li>Professional and effective written and verbal communication skills; fluent English required.&nbsp;</li><li>Experience working in dynamic or multi-functional roles, both independently and as part of a team.&nbsp;</li><li>Previous administrative experience or familiarity with an office environment is an asset.</li><li>Willingness to obtain a Criminal Record Check.</li></ul>Skills &amp; Competencies<ul><li>Exceptional organizational skills, with the ability to manage multiple priorities and meet deadlines.&nbsp;</li><li>Creative and confident approach to problem solving, navigating challenges independently and remaining adaptable when responding to changing priorities.&nbsp;</li><li>Acute attention to detail and an eye for accuracy.</li><li>Strong work ethic and dedication to delivering high-quality results.</li><li>Strong interpersonal and communication skills, with a friendly and professional demeanor. &nbsp;</li><li>Calm, efficient, and proactive presence during event setup, coordination, and teardown.&nbsp;</li><li>Familiarity with&nbsp;Microsoft Word and Excel</li><li>Experience with basic marketing tools like Canva is considered an asset.</li></ul>Please submit your resume and cover letter to VBGA Recruitment:&nbsp;<a href="mailto:hiring@vandusen.org" target="_blank">hiring@vandusen.org</a>Interviews will be conducted on a rolling basis. We appreciate the interest of all applicants, however only those considered for the position will be contacted.&nbsp;The VBGA is committed to employment equity and diversity and encourages applications from all qualified candidates, including people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.The Vancouver Botanical Gardens Association (VBGA) acknowledges that VanDusen Botanical Garden and Bloedel Conservatory are located on the unceded Ancestral shared lands of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and&nbsp;səlilwətaɬ (Tsleil-Waututh) Nations. We are honoured to be on the lands where these Nations have lived since time immemorial, and where they continue to maintain stewardship and live in balance with nature.&nbsp;

Vancouver Botanical Gardens Association

Event & Operations Coordinator

Operations Assistant Job Posting 
Please note that we expect internal candidate(s) to apply for this position. As required by the Collective Agreement, internal 

candidates who meet the requirements and qualifications for the position will be interviewed prior to consideration of 

external candidates. 

Role Overview 
As one of the largest faculty and staff associations in BC, the BCIT Faculty &amp; Staff Association (FSA) is a membership-driven, 

certified trade union that represents full-time and part-time technological faculty and staff at the British Columbia Institute 

of Technology (BCIT). Through committee representations, negotiations with BCIT, and dedicated advocacy for our 

members, we strive to advance the employment interests of our members and improve working conditions across BCIT. 

We are hiring a full-time Operations Assistant (OA) for our office at the BCIT Burnaby campus located on unceded 
Indigenous land belonging to the Coast Salish peoples, including the territories of the xÊ·mÉÎ¸kwÉyÉÌm (Musqueam), 
SkwxwuÌ7mesh (Squamish), and sÉlilwÉtaÉ¬ (Tsleil-Waututh) Nations. 
 

The OA reports to the Associate Executive Director and works as part of the FSA office team by following or developing 
policies, procedures, routines, and directions. The OA maintains routine administrative systems across the association’s 
operations and provides support to other functions, including: 
 

 • reception 

 • records maintenance 

 • organizing and retrieving information 

 • preparation of documents 

 • financial administration 

 • event and meeting co-ordination 

 • supplies and equipment management 

 • logistics and material distribution 

 • coordinating of facilities maintenance 
 
The OA is expected to represent the union in a welcoming manner to members, representatives of the employer, 
community members, and service providers through reception services, assistance with communications and events, and 
ensuring our information and materials are well organized and accessible. 
 
The OA may be responsible for setting up and tearing down events; this often includes transporting materials of up to 
40lbs using a cart/dolly. 


Qualities We’re Looking For 
 • Strong organizational skills with excellent attention to detail 

 • Demonstrates problem-solving ability and independent thinking 

 • Proficient in Microsoft Office, especially Outlook, Word, and Excel 

 • Comfortable using accounting software such as QuickBooks with an understanding of basic accounting (AP/AR) 
processes 

 • Skilled in navigating digital and print records, and databases 

 • Accurate and efficient keyboarding and proofreading 

 • Effective written and verbal communicator 

 • Ability to handle sensitive information with discretion and confidentiality 


 • Capable of managing shifting priorities in a fast-paced environment 

 • Follows procedures and directions while showing initiative 

 • Works collaboratively and cooperatively with others 

 • Understanding of, and commitment to, trade union principles and public, post-secondary institutions 
 

What We Offer 
The salary for the position is between $66,559.90 and $70,259.80 with placement based on experience. The FSA offers 
many advantages including a comprehensive benefit package, defined benefit pension plan, hybrid work arrangements, 
the protections of a collective agreement and union representation, the amenities of working on a post-secondary 
campus, and the opportunity to support our outstanding members and contribute to providing them an excellent 
workplace experience. 
 

Employment Equity 
The FSA is actively committed to creating a diverse and inclusive workplace. An open and diverse community fosters the 

inclusion of voices that have been underrepresented or discouraged. We encourage applications from qualified members 

of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including but not 

limited to status as a First Nation, Metis, Inuit, or Indigenous person, sex, sexual orientation, gender identity or expression, 

racialization, disability, neurodiversity, political belief, religion, marital or family status, or age. 


How to apply 
Using Charity Village’s Quick Apply, submit your resume and a cover letter in a single PDF file explaining why you are 

interested in working at the FSA by end of day Sunday, October 5, 2025. The in-person interviews are anticipated to take 

place October 9, 2025. NOTE: Applicants must create an account with Charity Village to apply. 

Applicants must be eligible to work in Canada. 


<a href="https://www.charityvillage.com/job/operations-assistant-full-time-233599" target="_blank">https://www.charityvillage.com/job/operations-assistant-full-time-233599</a>

BCIT Faculty and Staff Association

Operations Assistant, Full-Time

<h2>Development Associate&nbsp;</h2><h2>About us</h2>Ridge Meadows Hospital Foundation (RMHF) exists to enhance the delivery of health care in the Ridge Meadows community through philanthropy and advocacy. Ridge Meadows Hospital Foundation fuels excellence in local healthcare by funding life-saving equipment, innovative programs, and patient-centered initiatives that government funding alone cannot cover. We are committed to fostering a healthy community through strategic partnerships and innovative fundraising initiatives.<h2>What you will do</h2><ul><li>Act as Executive Assistant to the Executive Director, managing calendar, donor meeting logistics, follow-up, and correspondence.</li><li>Arrange all Board meetings, ensuring there is quorum for each meeting</li><li>Attend each board meeting, taking minutes and distributing to all directors in a timely fashion.&nbsp;</li><li>Support proposal development, stewardship activities, and donor impact reporting</li><li>Assist in preparing materials for presentations, board meetings, and grant submissions</li><li>Coordinate internal and external meetings, ensuring effective follow-up</li><li>Maintain and update donor databases and records.</li><li>Organize and participate in fundraising events and activities.</li><li>Serve as the first point of contact for donors, volunteers, and visitors—ensuring a warm and professional reception experience</li><li>Process donations, issue tax receipts, and track gifts in Raiser’s Edge NXT CRM under the supervision of the operations lead.&nbsp;</li><li>Collaborates closely with team members to ensure a coordinated, donor centric approach and assist with donor relations activities.&nbsp;</li><li>Support the coordination of in-house campaigns and third party fundraisers such as Marketplace, Purdy’s Chocolates, Jeans Day, and Payroll Lottery.</li><li>Process donations, issue tax receipts, and track gifts in Raiser’s Edge NXT CRM under the supervision of the operations lead.&nbsp;</li><li>Collaborates closely with team members to ensure a coordinated, donor centric approach and assist with donor relations activities.&nbsp;</li><li>Support the coordination of in-house campaigns and third party fundraisers such as Marketplace, Purdy’s Chocolates, Jeans Day, and Payroll Lottery.</li></ul><h2>What we are looking for</h2><ul><li>Required: Excellent communication and interpersonal skills.</li><li>Required: Strong organizational and administrative abilities.</li><li>Optional: Experience in fundraising or non-profit sector.</li><li>Optional: Proficiency in donor management software.</li><li>Optional: Bachelor's degree in a related field or equivalent experience.</li></ul><h2>Why join us?</h2><ul><li>Opportunity to make a meaningful impact in the community.</li><li>Collaborative and supportive work environment.</li><li>Professional development and growth opportunities.</li><li>Competitive salary and benefits package.</li></ul><h2>Our Hiring process</h2><ul><li>Submit your application and resume.</li><li>Initial screening and interview with HR.</li><li>Interview with the hiring manager.</li><li>Final decision and offer.</li></ul><h2>Place of work / Location</h2><ul><li>Ridge Meadows Hospital Foundation, Maple Ridge, Canada</li></ul>

Ridge Meadows Hospital Foundation

Development Associate

About the BC Hospitality FoundationThe BC Hospitality Foundation (BCHF) is a registered charity that supports hospitality and tourism workers across British Columbia facing financial crisis due to a health challenge. In addition to providing direct assistance to individuals, the Foundation also offers scholarships to foster the development of future leaders in the industry. By rallying community and industry partners, BCHF plays a vital role in sustaining the people who make BC’s hospitality and tourism sector thrive.Job SummaryThe Business and Fundraising Administrator is an integral component in promoting growth and opportunity in fundraising. This position is also responsible for ensuring the financial integrity, compliance, and operational effectiveness of the BC Hospitality Foundation. This position requires a detail-oriented professional with strong financial skills and a deep connection to the hospitality and tourism sector in British Columbia. The successful candidate will oversee financial systems, ensure organizational compliance, and provide high-level administrative support to help the Foundation continue its mission of supporting hospitality and tourism workers facing health challenges.Key ResponsibilitiesFundraising &amp; Donor Relations<ul><li>Support the Executive Director in identifying new donor opportunities and sponsorships.</li><li>Provide financial and administrative support for fundraising campaigns and donor stewardship activities.</li><li>Maintain donor records and ensure timely and accurate acknowledgment of contributions.</li><li>Follow up with donors to collect outstanding pledges and contributions from fundraising campaigns.</li><li>Assist in recruiting partners and sponsors to participate in fundraising programs and initiatives.</li></ul>Financial Oversight &amp; Compliance&nbsp;<ul><li>Prepare and manage budgets and financial reports.</li><li>Monitor income, expenditures, and cash flow to ensure sustainability and accountability.</li><li>Oversee invoicing, banking, and accounting practices in collaboration with the finance team or external accountants.</li><li>Ensure compliance with charitable regulations, insurance requirements, and other relevant legal obligations.</li><li>Maintain strong internal controls, policies, and procedures that reflect nonprofit best practices.</li></ul>Administrative Management<ul><li>Implement and improve administrative systems, processes, and policies.</li><li>Support the planning and logistics of board and committee meetings.</li><li>Maintain accurate governance and organizational records.</li><li>Provide executive-level administrative support to the Executive Director.</li><li>Write and coordinate communications, including newsletters, program applications, and scholarship announcements.</li></ul>Human Resources&nbsp;<ul><li>Support recruitment and onboarding processes for the board of directors and volunteers.</li><li>Ensure compliance with labour and volunteer management policies.</li><li>Oversee staff and volunteer record-keeping, while leaving detailed scheduling and supervision to program leads.</li></ul>Key Qualifications<ul><li>Bachelor’s degree in business administration, Accounting, Nonprofit Management, or equivalent experience.</li><li>Proven experience in financial management, budgeting, and compliance, preferably in a nonprofit or charitable organization.</li><li>Familiarity with Canadian charitable governance and reporting requirements.</li><li>Proficiency with QuickBooks, Microsoft Office, and donor management/CRM systems.</li><li>Strong organizational, analytical, and problem-solving skills.</li><li>Strong, demonstrated connection to British Columbia’s hospitality and tourism industry — through professional experience, partnerships, or community involvement.</li><li>Excellent communication and interpersonal skills, with the ability to work collaboratively with staff, board members, and stakeholders.</li></ul>Key Attributes<ul><li>High ethical standards and integrity in managing financial and confidential information.</li><li>Proactive, detail-oriented, and able to manage multiple priorities under deadlines.</li><li>Mission-driven, with a passion for supporting the hospitality and tourism community.</li><li>Collaborative team player who can also work independently with minimal supervision.</li></ul>Benefits<ul><li>Opportunity to make a meaningful impact in the BC hospitality and tourism community.</li><li>Professional development opportunities.</li></ul>

BC Hospitality Foundation

Business / Fundraising Administrator

Reports To:&nbsp;Director of DevelopmentKey Partners:&nbsp;Philanthropy Manager&nbsp;&nbsp;Interfaces with:&nbsp;faculty, staff, parents, consultants, and service providersStart Date: September 8, 2025Salary Range:&nbsp;$65,000 – $75,000, commensurate with experienceThe SchoolStratford Hall, an independent K–12 IB World School, invites applications from individuals who wish to join our dynamic team. Located in Vancouver, BC, our welcoming and purposeful community is home to over 540 students and more than 100 faculty and staff. Our graduates attend top post-secondary institutions across Canada, the U.S., and abroad. Founded in 2000, Stratford Hall is one of the few IB continuum schools in Canada and has a rich tradition of educational innovation and excellence in the Primary Years, Middle Years, and Diploma Programmes.Position SummaryThe Development Coordinator is a key member of the newly revitalized and strengthened Development team. This is a unique opportunity for a skilled administrator with strong operations and fundraising ambitions to elevate their experience.&nbsp;Key Responsibilities&nbsp;1. Database &amp; Records Management (Advancement)<ul><li>Administer and maintain the Raiser’s Edge NXT database, ensuring data accuracy, system integrity, and controlled user access.</li><li>Conduct regular data entry, clean-up, global updates, imports, and exports.</li><li>Generate queries, reports, mailing lists, dashboards, and fundraising analytics.</li><li>Provide expert support to the data managers in the Enrollment, Communications, and Academic departments.</li><li>Provide training and troubleshooting support for Development team members.</li><li>Coordinate data consistency across institutional systems.</li></ul>2. Gift Processing &amp; Financial Reporting<ul><li>Process, acknowledge, and receipt all donations, including one-time, recurring, in-kind, and share-based gifts in alignment with CRA regulations.</li><li>Oversee recurring giving programs, send pledge reminders, and monitor lapsed donor follow-up.</li><li>Reconcile monthly and annual donation reports with the Finance Department; support financial audits.</li><li>Maintain and update online donation forms and giving platforms.</li></ul>3. Prospect Research<ul><li>Maintain donor profiles.</li><li>Actively support pipeline development for the team by supporting the Development Director with prospect research.</li></ul>4. Donor Stewardship &amp; Events<ul><li>Manage donor stewardship calendars and coordinate individualized follow-up activities.</li><li>Support Development events by managing invitation lists, registration tracking, and donation reporting.</li><li>Collaborate with the Communications team to ensure fundraising content and donor communications are accurate and up to date.</li></ul>Required Skills &amp; Qualifications&nbsp;<ul><li>3–5 years of experience in database administration, advancement operations, or fundraising support.</li><li>Advanced knowledge of Raiser’s Edge NXT.</li><li>Familiarity with CRA gift receipting guidelines, donor data privacy, and record keeping standards.</li><li>Demonstrated communications skills (oral and written).</li><li>Ability to plan to ensure most efficient task completion outcomes.</li><li>Flexible and adaptable and embraces change.</li><li>Ability to handle confidential information with the utmost professional integrity.</li><li>Respect, dignity and inclusion for all members of the community.</li><li>Enthusiasm, eagerness and genuine interest in all aspects of the school’s success.</li><li>Self-awareness, with a desire for constant self-improvement (goal-oriented).</li><li>Proficient in advancement and productivity tools, including CRM platforms and donor databases.</li><li>Flexible schedule with ability to attend evening events.</li><li>Fluent in spoken and written English; additional languages an asset.</li><li>Experience in an independent school or nonprofit environment is considered an asset.</li></ul>Application ProcessInterested applicants should apply with a cover letter and resume.We thank all applicants for their interest in Stratford Hall; only shortlisted candidates will be contacted. This position will remain open until filled.We are committed to supporting a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, including applicants from historically underrepresented groups such as BIPOC (black, indigenous, and people of color), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability and require accommodation in either the recruitment process or on the job, we will work together with you to provide the reasonable workplace accommodations you need.

5 Administrative / Clerical Support Jobs in Metro Vancouver