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About Ending Violence Association of BCThe Ending Violence Association of BC (EVA BC) is a dynamic, solutions-based provincial non-profit association that trains and supports close to 300 anti-violence programs and cross-sector initiatives across BC that respond to gender-based violence (GBV) including sexual and intimate partner violence.The programs we support include BC’s Community-Based Victim Services (CBVS), Stopping the Violence Counselling (STVC), STV Outreach (STV ORS) and Multicultural Outreach (STV MORS), and Sexual Assault Services (SAS) as well as a number of community coordination and prevention initiatives.We wish to respectfully acknowledge that our office is located on the unceded, ancestral, and traditional territories of the xʷməθkʷəy̓əm (Musqueam),&nbsp;Sḵwx̱wú7mesh (Squamish), and səl̓ilw̓ətaɬ (Tsleil-Waututh) Nations.Position OverviewReporting to the Director of the Community Coordination for Survivor Safety (CCSS) Program, the Manager of Policy &amp; Projects is responsible for managing projects and policy-related initiatives. This position requires the ability to create and sustain relationships with internal and external stakeholders, including EVA BC’s membership, community and system partners, and government.&nbsp; The Manager or Policy &amp; Projects is part of the CCSS team and communicates and liaises with staff and contractors as needed.About YouThe ideal candidate must have a strong interest in working collaboratively to end gender-based violence. You will have the ability to work from a survivor-centred, trauma-informed, intersectional, gender-inclusive, anti-oppressive perspective, informed by the ongoing impacts of colonization and a commitment to reconciliation. You enjoy working in a fast-paced office environment with many competing priorities.Overview of Key ResponsibilitiesPlanning &amp; Aligning<ul><li>Manage and/or participate in the planning, facilitation and management of various initiatives including training and projects CCSS is involved in</li><li>Work with the Director of CCSS, and others as needed, to develop positions on legislation, policy and program issues on an as needed basis</li><li>Oversee the implementation of EVA BC’s Advocacy Strategy</li><li>Develop and contribute to the development of written resources such as program guides and training materials</li><li>Stay informed on issues, research, policy, and legislation in the field of gender-based violence Work with the Director of CCSS to write funding proposals</li></ul>Communication<ul><li>Contribute articles to EVA BC’s ReachOut newsletter</li><li>Develop funding deliverables, including reports</li><li>Represent EVA BC on various external committees for issues concerning anti-violence workers, community coordination, and gender-based violence</li></ul>Training<ul><li>Contribute to training projects as needed, including developing in-person and online training curricula and materials; facilitating training; and evaluating training for continuous improvement</li><li>Contribute to the development and delivery of training on community coordination, ICAT and TPR</li></ul>Collaboration<ul><li>Be an active contributing member to the overall work of EVA BC, taking a teamwork approach, whatever tasks may be required</li><li>Maintain relationships with EVA BC’s members, community and system partners, and other key stakeholders such as government</li><li>May support staff, students, and contractors as needed</li></ul>Other<ul><li>Stay updated on anti-violence and feminist issues, using a gender-based lens with relevant policies, and inclusion principles to effectively communicate EVA BC’s goals and initiatives</li><li>Stay informed on issues, policy, legislation and best practices that may affect or impact the areas/projects being managed</li><li>Support other tasks and work as needed</li></ul>Knowledge, Skills, and Abilities<ul><li>Minimum five years of experience working in the area of gender-based violence with a focus on intimate partner violence and sexual violence</li><li>Bachelor’s level by way of degree or combination of experience and training</li><li>Demonstrated ability to lead projects and initiatives, ensuring project deliverables and timelines are achieved, in accordance with the project plan and budget</li><li>Demonstrated excellence in written communication including experience developing briefing notes, bulletins, and other resources as needed,</li><li>Demonstrated experience working collaboratively with key stakeholders, organizations, and cross-sector partners to develop and deliver resources that meet the needs of diverse communities and sectors</li><li>Demonstrated understanding of gender-based violence, trauma, and the impacts of trauma</li><li>Demonstrated understanding of the perspectives and needs of diverse communities, including Indigenous communities, immigrant and refugee communities, people with disabilities, LGBT2SQ+ communities, sex workers, and isolated and rural communities</li><li>Knowledge of relevant legislation, public policy, and best practices that relate to gender-based violence in BC and other jurisdictions</li><li>Experience working directly with survivors of gender-based violence, communities impacted by GBV, and and/or community-based anti-violence workers an asset</li><li>Knowledge of BC’s Community-Based Victim Services, Stopping the Violence Counselling and Outreach,</li><li>Multicultural Outreach, and Sexual Assault Services programs an asset</li><li>Knowledge of Interagency Case Assessment Teams (ICATs) and Third Party Reporting (TPR) an asset</li><li>Ability to work from a survivor-centred, trauma-informed, intersectional, gender-inclusive, anti-oppressive perspective, informed by the ongoing impacts of colonization and a commitment to reconciliation</li></ul>Additional InformationWe strongly encourage applications from and prioritize hiring people with diverse backgrounds and experiences, including Indigenous people, racialized people, people with disabilities, and 2SLGBTQQIA+ folks. Should you need any accommodations during the recruitment process, please let us know.<ul><li>The salary range for this position is $60,769.80 to $73,200.40.</li><li>This position normally works in a regular office environment, Monday to Friday, between the hours of 9:00 am to 4:30 pm.</li><li>This position will occasionally require working off site, extended travel and hours, and/or evenings or weekends</li></ul>Please visit our website’s “<a href="https://endingviolence.org/job-postings/why-work-with-us/" target="_blank">Why work with us?</a>” page to learn about employee benefits.

Ending Violence Association of BC

Manager, Policy & Projects

Employment Opportunity 
Board Administrator 

The Trout Lake Community Centre Association (TLCCA) is looking for a full-time Board Administrator to 
join our incredible team. 

TLCCA has supported Trout Lake Community Centre (TLCC) since 1956. Led by an elected volunteer 
Board, we work with Park Board staff to ensure the Centre reflects and benefits the community. 

Our vision is to make Trout Lake a connected, vibrant, and sustainable community. Our mission is to 
provide accessible and inclusive social, cultural, recreational, and educational opportunities that enhance 
well-being. 

Position 

We are looking for an organized Board Administrator to provide comprehensive administrative support to 
the Board of Directors and various committees and working groups. This role involves ensuring the 
smooth operation of the Association’s Admin office and facilitating communication between the Board, 
Executives, Park Board staff and various internal and external stakeholders. 

Responsibilities 

â Manage Association correspondence and maintain official records, including meeting minutes, 
policies, procedures, partnership agreements and related documentation. This includes ensuring 
compliance with the BC Societies Act and annual filings. 

â Coordinate and schedule Board and committee meetings, including logistics such as room booking, 
room setup, refreshments, invites, agenda preparation, and distribution of materials. 

â Oversee Preschool funding agreements, support the Preschool registration process, and 
communicate any important information to parents as directed. 

â Organize special and social events such as Summer and Winter Socials, Annual General Meetings, 
Meet the Association events, and the Mother’s Day Pow Wow Elder Room on behalf of the 
Association, act as the point of contact for event coordination, assess needs, make 
recommendations, and manage budgets and expenses. 

â Reconcile credit card spending, review invoices, secure approvals, prepare expense reports, and 
liaise with the Treasurer, Accountant and CRS with budget preparations (as needed). 

â Coordinate Youth-In-Action and Summer Day Camp grant agreements and funding applications and 
identify new grant opportunities for Board review. 

â Manage staff benefits, coordinate instructor contracts, and oversee volunteer recruitment and 
background checks. 

â Maintain Google Admin console and Google drives including the management of user groups, access 
rights and data backups. 

â Prepare quality briefs, summaries, reports, and presentations by researching, compiling, and 
analyzing information from various sources. 

Trout Lake Community Centre Association — Association Administrator Position Posting — August 2025 Page 1 of 3 


â Working in collaboration with TLCCA Board, Committees, and Park Board Staff on new initiatives or 
projects as needed 

â Performing such other duties, functions, and responsibilities as assigned. 

Qualifications 

â Minimum 3 years of administrative experience required 

â Strong communication, organizational, and time management skills 

â Proficiency with Microsoft Word, Excel, PowerPoint and Outlook 

â Minute-taking experience a strong asset 

â Collaborative and able to work respectfully and productively with Board Directors, Board volunteers, 
Trout Lake Community Centre Staff, and community members 

â Creative problem-solver; will seek input from others to generate solutions 

â Ability to work independently, exercising good judgment with strong attention to detail 


Reporting Structure 

â The Board Administrator is employed by the volunteer non-profit society and reports directly to the 
President and Executive, who hold the ultimate authority over their role and employment. 

â A designated Park Board staff member may provide day-to-day overnight and operational support as 
needed. This support does not extend to decision-making on the Administrator’s terms of employment 
and responsibilities, which remain solely with the society’s Executive. 

Position Commitments 

â Full-time, 35 hours per week at the Trout Lake Community Centre 

â Mandatory twice monthly evening shift (6:00–9:30 p.m.) for Board, Executive, &amp; Finance meetings 
(except August &amp; December) 

Compensation: 

â Salary range is $32 to $38 per hour 

â 3 weeks vacation 

â Paid time off from December 24 to January 2 

â Extended health &amp; dental benefits 

Application Process 

â Deadline for application: 5 pm on Wednesday, August 27, 2025 
â We thank all applicants for the time and consideration they have taken in the submission of their 

resumes. However, due to time constraints, only those who are invited for an interview will be 
contacted. 

â Send your resume and cover letter, together as one PDF, by email, to <a href="mailto:admin@troutlakecc.com" target="_blank">admin@troutlakecc.com</a>. 

Trout Lake Community Centre Association — Board Administrator Position Posting — August 2025 Page 2 of 3 

<a href="mailto:admin@troutlakecc.com" target="_blank">mailto:admin@troutlakecc.com</a>

Diversity and Inclusion 
The TLCCA is committed to providing a work environment in which all individuals are treated with respect 
and dignity. To support employment equity and diversity in the workplace, we welcome applications from 
all. This includes women, visible minorities, Indigenous Peoples, persons living with disabilities, persons 
of diverse age, sexual orientation, gender identity or expression (LGBTQ2S+), and others. 

Trout Lake Community Centre Association — Board Administrator Position Posting — August 2025 Page 3 of 3 

<a href="mailto:admin@troutlakecc.com" target="_blank">mailto:admin@troutlakecc.com</a>

<ul>	<li>Position </li>
	<li>We are looking for an organized Board Administrator to provide comprehensive administrative support to the Board of Directors and various committees and working groups. This role involves ensuring the smooth operation of the Association’s Admin office and facilitating communication between the Board, Executives, Park Board staff and various internal and external stakeholders. </li>
	<li>Diversity and Inclusion </li>
</ul>

Trout Lake Community Centre Association

Board Administrator

Sitka Foundation Grants and Operations Coordinator Job Description 

 
Outline of Organization 
The Sitka Foundation (“Sitka” or “the Foundation”) is a family foundation with a mission to 
catalyze the protection of the environment and promotion of biodiversity. Sitka achieves this goal 
through activation of its capital in philanthropy and investments. Working under CRA’s charitable 
guidelines, the Foundation grants funds to partners in service of its mission. Sitka is supported 
by the family office located in the downtown core of Vancouver, BC. 
 
Outline of Position 
We are seeking a Grants and Operations Coordinator to work with the Foundation’s 
philanthropy team to research, facilitate and support grantmaking. This is a new, full-time 
position posted at a time when the Foundation is growing in size and complexity. Reporting to 
the Executive Director, this position will be responsible for the smooth administration of 
grantmaking operations as well as coordinating events and communications for Sitka. 
 
Responsibilities include: 
As Grants and Operations Coordinator you will join a dynamic team dedicated to supporting the 
movement of philanthropic capital in efficient and effective ways that fulfill the goals of the 
Foundation. Specifically, you will be responsible for: 
 

Granting and Operations Administration (70%) 
â Work with the philanthropy team to implement all of the granting programs of the 

Foundation with an emphasis on the strategic streams (currently three). 
â Manage systems to track the entire lifecycle of the grantmaking process, as well as 

preliminary research, eligibility, application support, and data management, and 
reporting, tracking and evaluation. 

â Provide administrative support for quarterly granting cycles through robust management 
of pre- and post- award administration as well as the preparation of Board meeting 
materials and logistics. 

â Support the Director of Operations to execute the Foundation’s annual workplan and 
internal checks and audits as well as historic data projects and administrative tasks. 

â Review grantmaking documents (letter, contracts, templates) alongside the philanthropy 
team to ensure systems are compliant with policies, procedures, and match budget and 
funding allocations as well as other operational workflows (all digital). 

â Contribute to the development, optimization and implementation of initiatives that 
streamline workflows, templates, etc., to enhance the Foundation’s tools to make more 
efficient and effective philanthropic work which is the heart of the organization. 

â Ensure compliance with CRA’s charitable rules and regulations. 
 

Communications and Learning (30%) 


 
â Support the philanthropy team with Board, internal and external communications, 

meetings, and special projects. 
â Manage the general communications for the Foundation, such as newsletters, impact 

reports, the website, event invitations and social media. 
â Support Sitka’s learning, monitoring and evaluation of its philanthropic program. 
â Help to share the Foundation’s programmatic updates with grant- and community 

partners through storytelling and communications. 
â Lead the planning of events to celebrate learning opportunities and amplify impact. 
â Represent the Foundation at conferences, events, and other gatherings. 
â Other tasks assigned by the family office and Foundation team, as needed. 

 
Position Requirements 

â Currently legally eligible to work in Canada. 
â Four years in the philanthropic, charitable or not-for-profit sector 
â Post-secondary degree 
â Exceptional writing, organizational, administrative, and interpersonal skills 
â Experience with social media management and communications 
â Website management experience preferred though not required 
â Facilitation or convening experience 
â Passion and intellectual curiosity for climate change and biodiversity solutions 
â Flexible, collaborative, willing to adapt to changing priorities 
â Open to working in a dynamic and small team environment 
â Proficiency in Google Suite, Microsoft Office, other digital tools 
â Experience with Grants and/or Customer Relationship Management Software (we use 

Fluxx and 4Degrees) is beneficial but not required 
 
Compensation and Benefits. The position is based in a family office in downtown Vancouver. 
Some travel may occasionally be required. Compensation (in the range of $62,500-$85,000) is 
commensurate with experience and includes a health benefits package and paid vacation. 
 
The Sitka Foundation recognizes that structural barriers shape experiences and opportunities 
and will take this into consideration when screening and selecting candidates for this position. 
For applicants with disabilities, accommodations during the hiring process are available on 
request. The Foundation strongly encourages applications from underrepresented groups. 
All requests and inquiries and applications will be held in strict confidence. 
 
Next steps: please submit a cover letter and resume combined into one document. Send your 
application to <a href="mailto:careers@sitkafoundation.org" target="_blank">careers@sitkafoundation.org</a> with the subject line “Grants and Operations 
Coordinator” Applications will be accepted until September 15th, 2025. References will be 
considered later in the interview process: please do not include them at this time. We sincerely 
thank you for your interest in this opportunity and will only contact those under consideration for 
the role. 

<a href="mailto:careers@sitkafoundation.org" target="_blank">mailto:careers@sitkafoundation.org</a>

The Sitka Foundation

Grants and Operations Coordinator

Mission BC &amp; Alberta Guide Dogs is a registered charity that provides professionally trained Guide Dogs to individuals who have low vision or are blind, Autism Service Dogs to children with autism, and OSI-PTSD Service Dogs to Veterans &amp; First Responders in British Columbia &amp; Alberta. Position Summary The Executive Assistant is a key administrative partner to the CEO and Executive Leadership Team, responsible for ensuring the smooth and efficient operation of executive functions. This high-visibility role demands a detail-oriented, proactive individual with exceptional organizational and communication skills, and the ability to handle confidential information with professionalism and discretion. KEY RESPONSIBILITIES Executive Support<ul><li>Manage executive calendars, appointments, travel arrangements, and conference calls.</li><li>Prepare reports, presentations, correspondence, and meeting materials.</li><li>Screen and prioritize emails, phone calls, and other communications.</li><li>Draft, proofread, and distribute professional-level communications.</li><li>Coordinate meeting logistics, venues, agendas, and follow-ups.</li><li>Serve as the main point of contact between executives and internal/external stakeholders.</li><li>Handle confidential and sensitive information with utmost integrity.</li><li>Assist with special projects and perform general office management tasks as needed.</li></ul>Human Resources Administration<ul><li>Create and maintain up-to-date job descriptions.</li><li>Post job openings and monitor application traffic.</li><li>Draft and distribute employment offer letters and documentation.</li><li>Onboard new hires: personnel file setup, payroll data coordination, handbook issuance, driver’s license and criminal record checks.</li><li>Maintain vacation and time-off records.</li><li>Update Employee Handbook and ensure policy compliance.</li><li>Manage Compass Cards distribution and records.</li></ul>Office Administration<ul><li>Reconcile monthly corporate credit card expenses.</li><li>Organize and archive key documents both physically and digitally.</li><li>Prepare and distribute documents for Board and Annual General Meetings.</li><li>Maintain Board of Directors listings and update governing bodies as needed.</li><li>Submit annual regulatory filings (BC Society Act, Industry Canada, Alberta Extra-Provincial Registration).</li><li>Maintain insurance records for fleet and general liability.</li><li>Secure Certificates of Insurance for events and training.</li><li>Manage the Annual Report distribution list.</li><li>Coordinate IT needs with the off-site IT Manager.</li><li>Schedule monthly virtual staff meetings.</li></ul>Fundraising and Event Coordination<ul><li>Maintain and distribute a schedule of bequests.</li><li>Support planning and logistics for major events (e.g., Golf for Guide Dogs tournament, Trivia Night, Ties for Tails Gala).</li><li>Apply for Gaming Licenses and submit post-event revenue reports.</li><li>Collaborate with CEO on thank-you letters, funding reports, and grant applications.</li></ul>QUALIFICATIONS Education &amp; Experience<ul><li>University degree or equivalent post-secondary education.</li><li>Minimum 3 years’ experience in an Executive Assistant or senior administrative role, preferably supporting C-level executives.</li></ul>Skills &amp; Competencies<ul><li>Excellent verbal and written communications.</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and relationship-building skills.</li><li>High degree of professionalism and discretion.</li><li>Ability to work independently and within a team.</li><li>Comfortable in a dynamic, fast-paced environment.</li></ul>Technical Proficiency<ul><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Familiarity with Google Workspace (Docs, Sheets, Calendar).</li><li>Experience with project management and communication tools (e.g., Trello, Slack) is an asset.</li><li>Comfort working in a Mac/Apple environment.</li></ul>What We’re Looking For At BC &amp; Alberta Guide Dogs, we pride ourselves on fostering a supportive, mission-driven workplace where team members are empowered to make a meaningful impact.<ul><li>A positive, self-motivated individual who takes initiative.</li><li>Someone who thrives in a fast-paced, deadline-driven environment.</li><li>A team player who can build effective relationships within the organization.</li><li>A candidate who is passionate about making a difference through their work.</li></ul>What We Offer<ul><li>4 weeks’ vacation plus Christmas Eve, Easter Monday &amp; your birthday off.</li><li>A comprehensive benefits package includes coverage for health, drugs, vision, and dental care.</li><li>A mission-driven, supportive workplace.</li><li>Opportunities for professional development and training.</li><li>An office culture that values initiative, collaboration, and a good sense of humour.</li></ul>Bring your skills to a team that’s changing lives—we can’t wait to meet the next amazing person to join us! Please email your resume and cover letter to <a href="mailto:william.thornton@bcandalbertaguidedogs.com" target="_blank">william.thornton@bcandalbertaguidedogs.com</a> with "Executive Assistant" in the subject line.

BC & Alberta Guide Dogs

Executive Assistant

EMPLOYMENT OPPORTUNITY: 
OFFICE ADMINISTRATOR 
Application Deadline: 11:59pm PT on August 24, 2025 
Term: 28 hours, five days per week (0.8 FTE); permanent 
Location: In-person based at office located on xÊ·mÉÎ¸kÊ·ÉyÉÌm (Musqueam), Skwxwú7mesh (Squamish) &amp; 
sÉlilwÉtaÊÉ¬ (Tsleil-Waututh) territory (Vancouver, BC) 
Remuneration: $62,300 - $68,300 yearly (pro-rated to 0.8 FTE and commensurate with experience) 
 

West Coast Environmental Law has an immediate opening for a 0.8 FTE Office Administrator position based in 
our Vancouver office. As a member of the Operations team the Office Administrator provides executive 
administrative support to the Executive Director &amp; Senior Counsel, ensures the smooth day-to-day operations 
of the West Coast office, and coordinates human resources administration so that we may fulfill our mission 
and values in our work for environmental and Indigenous justice. This position reports directly to the Director 
of Operations and is responsible to the Executive Director &amp; Senior Counsel. 

West Coast Environmental Law provides a supportive culture that values healthy boundaries and balanced 
work. This position requires availability for occasional evening meetings aligned with Board and Committee 
schedules. 

West Coast Environmental Law aims to promote equity and challenge discrimination. We recognize the value 
of diversity in the workplace and are committed to creating an inclusive environment for all employees. We 
welcome applications from people of all backgrounds, races, national origins, gender identities, sexual 
orientations, religions, abilities and beliefs. We strongly encourage applicants from equity-deserving groups, 
specifically Indigenous and racialized people, members of the LGBTQIA2S+, trans and gender-diverse 
communities, women, and people living with a disability, chronic illness and/or neurodiversity to self-identify 
so that we can prioritize your application. 
 
Being the right candidate for a position can look a variety of ways. If you are interested and see yourself in the 
role but might not meet every requirement, we still encourage you to apply. 

QUALIFICATIONS 
Required: 

â Minimum 5 years of relevant experience and strong background in administrative service at an 
executive level, with prior experience in office operations, event coordination and/or HR. 

â Attention to detail, ensuring meticulous execution of all responsibilities from small daily tasks to large 
administrative initiatives 

â Well-developed oral and written communication skills 
â Strong interpersonal skills with the ability to build relationships and work effectively with a wide 

variety of staff, volunteers, supporters, and vendors 
â Proven time management to expertly coordinate calendars, emails, meetings, and team interactions 
â Exemplary judgment and discretion when dealing with sensitive and confidential information 


West Coast Environmental Law | 2 


â High degree of organization and planning abilities, demonstrated through prior experience creating 
and using work plans and workflows to skillfully handle complex projects alongside multi-faceted 
administrative duties 

â Ability to independently prioritize and handle a diversity of tasks and meet deadlines with multiple and 
changing demands 

â Proactiveness and initiative with a strong ability to anticipate office and executive needs and to 
identify and resolve issues 

â Strong mindset rooted in continuous improvement with a desire to create and implement new 
processes that help increase office efficiency 

â Demonstrated critical thinking skills to make decisions and solve problems 
â Ability to work independently while thriving in a collaborative environment 
â Excellent computer skills including experience with Microsoft Office, SharePoint and Slack, and 

comfort with learning new tools and platforms 
â An understanding and demonstrated application of equity and justice principles with commitment to 

contributing to an inclusive working and learning environment 
â Demonstrated commitment to the environment and understanding of the mission and values of West 

Coast 
 

Beneficial experience/skills: 

â Working in a non-profit organization and/or law-related organization 
â Supporting Boards and committees, including agenda preparation, minute-taking, and materials 

distribution 
â Coordinating an office relocation 
â Familiarity with Salesforce database 


RESPONSIBILITIES 
Executive Assistance to the ED/SC 

ï· arrange board, committee, and other meetings for ED/SC; prepare related reports and packages, 
catering, logistics and, if necessary, travel arrangements; assist with special requests from board 
members 

ï· provide meeting support for board/committee/staff meetings by developing agendas, taking minutes, 
ensuring pre-meeting preparation, creating presentation and briefing materials, and tracking/following 
up post-meeting action items 

ï· maintain the content of the board SharePoint site; with support from IT troubleshoot board questions 
about accessing online materials 

ï· provide administrative support for the ED/SC, including managing ED/SC’s email by monitoring for 
action items/deadlines, assessing urgency, distilling actionable tasks, and ensuring follow through 

ï· organize ED/SC calendar by assessing meeting priorities, resolving scheduling conflicts, and ensuring 
the ED/SC’s schedule aligns with strategic priorities 

ï· coordinate staff preparation for organization-wide reporting and legal filings such as lobby reports 
ï· lead on maintaining the time tracking tool and training for lawyer onboarding to ensure consistent use 
ï· coordinate special events, e.g. AGM, strategic planning, staff retreats, etc. including accommodations, 

catering, logistics, travel if needed, related reports and packages 


West Coast Environmental Law | 3 


ï· organize meetings between/among staff as requested by ED/SC 
ï· other tasks as assigned by the ED/SC 

 
Office Management 

ï· general proactive office coordination (e.g., ordering supplies, arranging repairs, liaising with cleaners, 
maintaining office equipment, updating of postage meter rates, maintaining the printer/copier (call for 
service, toner, replenish toner, remove paper jams, etc.)); 

ï· coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, 
forms, disposal of assets, maintenance and security services; 

ï· general day-to-day facility maintenance to ensure an orderly and welcoming office environment for 
staff and guests (i.e. greet guests, keep kitchen supplies stocked, ensure common areas and kitchen 
are tidy); 

ï· maintain administrative forms and ensure they are updated regularly; 
ï· support revisions of the organization’s standard operating procedures as directed by the Director of 

Operations; 
ï· upkeep health, safety and emergency preparedness policies and supplies to ensure adherence to 

WorkSafe BC requirements; 
ï· maintain library interfiling and cataloguing; 
ï· field calls, address queries and manage email correspondence (i.e. monitor the Admin email inbox, 

monitor the general phone line and voicemail); 
ï· receive, open, prioritize and sort all incoming mail and coordinate outgoing mail including courier and 

shipments; 
ï· participate in all-staff projects. 

 
IT Assistance 

ï· coordinate staff requests for IT and phone system support and maintain correspondence with IT 
professional; 

ï· coordinate the content of the staff Wiki site 
ï· with support from IT, troubleshoot staff questions about accessing online materials; and 
ï· keep staff and board pages of the WCEL website updated. 

 
Human Resources Coordination 

ï· coordinate logistical aspects of hiring, onboarding, performance evaluation and offboarding processes 
for staff and volunteers; 

ï· develop and maintains a secure records system for documents and files of a confidential or sensitive 
nature, e.g. performance evaluations, employee information and departmental planning; 

ï· lead on internal culture initiatives, including staff events, ongoing relationship and team building, 
staff/volunteer recognition and seasonal celebrations; and, 

ï· foster effective internal communications regarding all the above. 
 
Records Management 

ï· maintain records management system in accordance with Law Society of BC requirements and 
organizational records management policies; 

ï· upkeep the records retention schedule to ensure records are documented and stored appropriately; 
ï· steward the records management policy and ongoing transition to paperless document management 

system; 


West Coast Environmental Law | 4 


ï· prepare and arrange for off-site storage pickup of archived confidential records; oversee the retrieval 
and re-filing of records. 

 
Special Projects Coordination 

ï· assist in the organizing and executing of special events and organizational functions 
 

Remuneration: Salary range is based on an annual full-time salary of $62,300 - $68,300, pro-rated to 0.8 FTE 
and commensurate with experience. We offer 3 weeks annual vacation (increases after 2 years of 
employment) and benefits package including extended health plan (after 3 months of employment) and RRSP 
contribution (after one year of employment). 

About West Coast Environmental Law: West Coast Environmental law harnesses the power of law to solve 
complex environmental challenges. We work to transform environmental decision-making and strengthen 
legal protections for the environment through collaborative legal strategies that bridge Indigenous and 
Canadian law. We approach our work through an environmental justice lens, conscious of the importance of 
breaking down silos between environmental and other social justice movements. Our work seeks to address 
environmental harms while simultaneously promoting an equitable society. By putting the law into the hands 
of communities and creating legal risk for those who would harm the land, air and water, we are building the 
collective power to build a more sustainable future for all. Read West Coast’s values statement here. 


TO APPLY: 
Complete the online application form by 11:59 pm PT on August 24, 2025 to submit your cover letter and 
resumé as one pdf and name the file with “First Name Last Name – Office Administrator Application 2025”. 

We thank all applicants for their interest, but only those selected for an interview will be contacted. 

We are committed to accessible employment practices. Applicants with a disability or any specific needs may 
make a request for accommodation at any stage of the recruitment process, and we will work with you to 
meet your needs. Such requests should be communicated to <a href="mailto:admin@wcel.org" target="_blank">admin@wcel.org</a>, 
 

Visit our website: <a href="http://www.wcel.org" target="_blank">www.wcel.org</a>

West Coast Environmental Law

Office Administrator

2025A proud member of B ig Brothers Big Sisters of Canada Federat ionFundraising &amp; Marketing Administration Coordinator 6-Month ContractM i ss i o n , V i s i o n a n d C o r e V a l u es Our Mission is to enable life-changing mentoring relationships to ignite the power and potential of young people. Our Vision is that all young people realized their full potential Our Core Values are: • We Champion Potential&nbsp; • Every Connection Counts&nbsp; • Showing Up MattersBig Sisters of BC Lower Mainland (<a href="http://www.bigsisters.bc.ca" target="_blank">www.bigsisters.bc.ca</a>) is a non-profit society and proud member of Big Brothers Big Sisters of Canada Federation. We are committed to enhancing the confidence, self-esteem and well-being of self- identified girls and non-binary, trans, and Two Spirit youth. Big Sisters of BC Lower Mainland is a leader in mentoring youth and providing ongoing support through a variety of engaging programs. Our organization is committed to justice, equity, diversity, and inclusion and ongoing learning towards creating a more equitable society. We encourage applications from those who identify as Indigenous, a person of colour, 2SLGBTQIA+, a person with a disability or a member of another community that experiences additional barriers. Join us and make a positive difference in the lives of others in the community. Is this you? Are you a highly organized and detail-oriented administrative professional with a passion for supporting a dynamic team? Do you thrive in a fast-paced environment where your administrative prowess directly contributes to meaningful initiatives? If so, we want to hear from you! About the role: Reporting to the Director of People &amp; Operations, this role provides essential administrative support to both our fundraising and marketing teams, enabling them to focus on strategic priorities. The ideal candidate is a highly organized and detail-oriented professional who excels at managing schedules, organizing information, and streamlining processes, ensuring the smooth and efficient operation of our dynamic departments. Your strong administrative skills will directly contribute to our ability to connect with donors and promote our mission effectively. What you will be doing: ADMINISTRATIVE SUPPORT: • Manage and maintain calendars, schedule meetings, and coordinate appointments for fundraising and marketing teams. • Prepare, format, and distribute internal and external communications, including meeting agendas, memos, reports, presentations, and correspondence.<a href="http://www.bigsisters.bc.ca/" target="_blank">http://www.bigsisters.bc.ca/</a>2025 • Transcribe and distributes meeting minutes.&nbsp; • Maintain organized filing systems for all department documents.&nbsp; • Coordinate the ordering and management of supplies.&nbsp; • Coordinate travel arrangements and logistics for team members as needed.&nbsp; • Provide general administrative support to the leadership of the fundraising and marketing departments.FUNDRAISING SUPPORT • Assist with donor communication processes, including drafting thank you letters, general correspondence, and managing donor records. • Assist with data entry and database management, ensuring accuracy and integrity of information.&nbsp; • Support the coordination of fundraising events, including logistical arrangements, volunteer coordination,and material preparation.&nbsp; • Help prepare fundraising reports and presentations.&nbsp; • Conduct basic research to support donor prospecting and engagement strategies.&nbsp; • Assist with various projects as needed.MARKETING SUPPORT • Assist with the coordination of marketing campaigns, including creating social media posts and distributing marketing materials. • Create content for website updates, emails and other campaign communications as needed.&nbsp; • Assist with maintaining marketing files and archives, ensuring accurate and up-to-date storage ofpromotional materials, media assets, and brand resources.&nbsp; • Track deadlines, coordinate approvals, and help manage timelines for marketing projects and campaigns.&nbsp; • Assist with logistics for photoshoots, promotional mailings, or print production, as needed.&nbsp; • Support with development of assets and content for in house and third-party events.OTHER • Provide office reception desk support as needed.&nbsp; • Assist in general agency functioning and performs other duties as requested or required.What you bring: EXPERIENCE &amp; EDUCATION • Minimum of 2 years of experience in administration, non-profit operations, or similar fundraising or marketing administrative roles. • At least 1 year of experience in a customer service role.&nbsp; • Previous experience working in a not-for-profit organization would be ideal.&nbsp; • Tech-savvy and proficient with general office software, such as Microsoft Office Suite.&nbsp; • Experience using donor databases—Raiser’s Edge NXT experience is ideal.&nbsp; • Working knowledge of Canva for creating digital and print materials.&nbsp; • Familiarity with basic video editing tools for platforms such as LinkedIn, Facebook, and Instagram.&nbsp; • An equivalent combination of education, training, and experience (including volunteer and internationalexperience) will be considered.2025OTHER KNOWLEDGE / SKILLS / TRAINING&nbsp; • Strong inter-personal and inter-cultural skills with an ability to relate to a wide variety of stakeholders fromdiverse lived experiences.&nbsp; • Computer literate, data entry experience with databases such as Microsoft Dynamics.&nbsp; • Ability to understand, communicate, and support the mission, vision, and values of the organization.&nbsp; • Additional language(s) an asset.&nbsp; • A valid driver’s license and access to a reliable vehicle is an asset.What we offer: • An opportunity to do meaningful work and make a positive impact in the community&nbsp; • A supportive, positive and engaging work environment&nbsp; • A commitment to work/life balance for employees&nbsp; • An hourly salary of $27.47This Position: This is a full-time, 6-month contract (35 hours/week) based in our Vancouver office located on Joyce Street directly across from the Joyce SkyTrain station. The role requires working five days per week, with minimum four days in the office. Some daytime travel, as well as occasional evening and weekend work, may be required. Flex time or lieu time will be provided to accommodate any additional hours.If this position sounds like you, please let us know why by submitting your resume and cover letter to <a href="mailto:jobs@bigsisters.bc.ca" target="_blank">jobs@bigsisters.bc.ca</a> using the subject line: Fundraising &amp; Marketing Administration CoordinatorApplications will be reviewed as they are received so we encourage candidates to apply as soon as possible.If your background and qualifications match the position requirements, we will contact you.<a href="mailto:jobs@bigsisters.bc.ca" target="_blank">mailto:jobs@bigsisters.bc.ca</a><ul><li>Fundraising &amp; Marketing Administration Coordinator</li><li>6-Month Contract</li><li>Mission, Vision and Core Values</li><li>Is this you?</li><li>About the role:</li><li>What you will be doing:</li><li>What you bring:</li></ul>If this position sounds like you, please let us know why by submitting your resume and cover letter to <a href="mailto:jobs@bigsisters.bc.ca" target="_blank">jobs@bigsisters.bc.ca</a> using the subject line: Fundraising &amp; Marketing Administration Coordinator Applications will be reviewed as they are received so we encourage candidates to apply as soon as possible. If your background and qualifications match the position requirements, we will contact you.

Big Sisters of BC Lower Mainland

Fundraising & Marketing Administration Coordinator

About this OpportunityThe world is changing. It needs our collective integrity and precision to ensure meaningful contributions make a lasting impact. And the University of Victoria (UVic) is ready. Inspired by and honouring place, we are a community-minded, globally engaged university where we transform ideas into meaningful impact. Advancement Services supports this work behind the scenes, providing the operational backbone for all fundraising and alumni engagement activity within the Alumni and Development portfolio.Reporting to the Senior Manager, Gift Services and Compliance, the Gift Services Officer plays a key role in the accurate processing, receipting, and reconciliation of charitable donations to UVic. The role also supports gift agreement administration, works with donor-endowed and restricted funds, and ensures contributions are handled in accordance with regulatory standards and donor intent.This position is part of a collaborative, high-performing team focused on transparency, accuracy, and continuous improvement. Extensive training will be provided to support the successful candidate in learning UVic’s systems, policies, and procedures.About Gift Services: Gift Services is a core team within Advancement Services. We process over $35 million in donations annually—ranging from gifts-in-kind to securities and estate contributions—while overseeing gift agreements, donation compliance, and gift financial reconciliations. Our work ensures every contribution to UVic is managed accurately, ethically, and with long-term impact in mind.About the position: The Gift Services Officer supports the full donation lifecycle, including data entry, receipting, financial reconciliation, and compliance with CRA, IRS, and PCI standards. The role balances time between detailed data entry and broader responsibilities such as reconciling donations, supporting reporting, working with donor-endowed and restricted funds, and responding to internal inquiries. It also serves as a resource to colleagues on donation records, receipting, and donor intent.*Posting is ongoing until filled, but application review will commence on July 7, 2025**This position is eligible for a Hybrid Work Arrangement*The salary range for this position is:<ul>	<li>Recruitment range:&nbsp; $69,052- $76,129&nbsp;starting salary&nbsp;determined by the PEA Collective Agreement.</li>	<li>Performance range: $89,791&nbsp;salary range ceiling is available through annual performance increases.</li></ul>Job SummaryMandate: The Gift Services Officer is responsible for ensuring accurate entry, processing, receipting, and reconciliation of charitable donations to the University of Victoria, with a focus on more complex transactions and financial records. The role acts as a liaison between Advancement and Financial Services to reconcile financial records, uphold compliance, and ensure the proper administration of endowment and restricted funds in line with donor intent and regulatory guidelines.Objectives:<ul>	<li>Ensure the accurate processing and receipting of charitable donations, including securities donations, Gifts-in-Kind and gifts to UVic’s affiliate Foundations.</li>	<li>Monitor and report on endowed and restricted funds, verifying alignment with donor intent, financial policies, and university procedures.</li>	<li>Collaborate with Finance, Donor Relations, and other Advancement teams to ensure accurate reconciliation, fund reporting, and donor stewardship.</li>	<li>Maintain robust internal controls and support regulatory and audit requirements related to philanthropic revenue.</li></ul>Job RequirementsThis position requires a level of education, training, and experience equivalent to an undergraduate degree or college diploma in business, accounting, finance or a related field, plus a minimum of 5 years of relevant in donation processing or financial reconciliation in a non-profit or charitable environment. An equivalent combination of education, training, and experience will be considered.Knowledge, skills, and abilities include:<ul>	<li>Experience with end-to-end donation processing, including complex and non-cash gifts.</li>	<li>Familiarity with fund compliance, CRA and IRS receipting regulations, PCI standards, and internal gift acceptance policies.</li>	<li>Demonstrated ability to interpret and apply accounting codes and financial reconciliation practices.</li>	<li>High attention to detail, accuracy, and ability to manage confidential donor and financial data.</li>	<li>Strong organizational skills with proven ability to manage competing priorities in a deadline-driven environment.</li>	<li>Excellent analytical, problem-solving, and critical thinking skills.</li>	<li>Advanced skills in Microsoft Office, particularly Excel.</li>	<li>Proficiency with fundraising CRMs such as Raiser’s Edge NXT, and financial systems like FAST.</li>	<li>Strong communication skills, with the ability to convey complex information.</li>	<li>Experience creating reports, and other documents for various audiences.</li>	<li>Ability to build effective working relationships across departments and with stakeholders at all levels.</li>	<li>Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.</li>	<li>Demonstrated ability to make independent decisions in high-stakes or time-sensitive situations involving donor intent, fund compliance, and receipting, with awareness of legal and reputational risk.</li>	<li>Ability to provide guidance and training to colleagues on gift compliance, and donation processing in a collaborative team setting.</li></ul>Assets:<ul>	<li>Experience in higher education and/or a complex charity/ non-profit environment.</li>	<li>Understanding of fundraising principles, endowment fund administration, and donor engagement practices.</li></ul>Territory Acknowledgement:&nbsp;We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity Statement:&nbsp;UVic is committed to upholding the values of equity, diversity, inclusion and&nbsp;<a href="https://www.bclaws.gov.bc.ca/civix/document/id/complete/statreg/00_96210_01" target="_blank">human rights</a>&nbsp;in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of&nbsp;<a href="https://www.uvic.ca/equity-action-plan/take-action/key-concepts/index.php#ipn-additional-terms" target="_blank">historically and systemically marginalized groups</a>.Read our full equity statement here:&nbsp;<a href="https://www.uvic.ca/equity/employment-equity/statement/index.php#statement" target="_blank">www.uvic.ca/equitystatement.</a>Accessibility Statement:&nbsp;If you anticipate needing accommodations for any part of the application and hiring process contact:&nbsp;<a href="mailto:uviccareers@uvic.ca" target="_blank">uviccareers@uvic.ca</a>&nbsp;Any personal information provided will be maintained in confidence.What UVic Offers:&nbsp;To learn more click&nbsp;<a href="https://www.uvic.ca/faculty-staff/careers/why-apply-to-uvic/index.php" target="_blank">here</a>

Alumni & Development - University of Victoria

Gift Services Officer

This Volunteer Placement is located in: JamaicaEligibility: Open to Canadian Citizens and Permanent Residents of Canada onlyStart Date:&nbsp;July/August 2025Language Requirements:&nbsp;English&nbsp; The overall purpose of the placement is to strengthen the capacity of the Caribbean Vulnerable Communities (CVC) and Eastern Caribbean Alliance for Gender Equality (ECADE) to create and implement monitoring and evaluation (M&amp;E) tools for effective measurement of the impact of their programs and services on the lived experiences of the LGBTQIA+ community in the Caribbean. As a volunteer, you will support the team to create and administer M&amp;E tools using a gender-responsive lens.<h2>Requirements</h2><ul>	<li>University degree in social/political sciences, international development, human rights, gender studies, social work, law, public policy, or related field.</li>	<li>Minimum of 3 years of demonstrated experience in a position (s) related to the promotion of gender equality, diversity and/or women’s development issues.</li>	<li>Experience working with project M&amp;E activities.</li>	<li>Experience with reporting.</li>	<li>Specialized training in gender equality and social inclusion.</li>	<li>Experience training others in gender equality and social inclusion.</li>	<li>Experience working with LGBTQIA+</li>	<li>Training in M&amp;E for project.</li></ul>

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