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The Passenger and Commercial Vessel Association (PCVA) is a non-profit association that promotes the general welfare of the passenger vessel industry; to keep members informed as to developments pertaining to the industry, to represent the industry in the area of government regulations, to promote and encourage excellence in safety aboard vessels of the PCVA, and to promote any enterprise which will benefit members of the Association collectively.&nbsp;Key program areas include:&nbsp;✔ Industry advocacy&nbsp;✔ Training program delivery&nbsp;✔ Member benefits&nbsp;✔ Communications&nbsp;The Administrative Assistant is responsible for working with the Executive Director and the Board of Directors achieving PCVA’s strategic plan and for overseeing the operational and financial administration and program delivery for the organization. This position reports directly to the Executive Director. This position is expected to assist in carrying out the following primary activities:&nbsp;✔ coordinating Board and Committee meetings, taking minutes and conducting appropriate follow up activities&nbsp;✔ manage invoicing members and associates for annual membership, training certificates, conference dues and sponsorships&nbsp;✔ maintain the Google Drive&nbsp;✔ maintain membership directory and emailing lists&nbsp;✔ internal and external marketing and communications including newsletters/bulletins and social media&nbsp;✔ production of Transport Canada certificates&nbsp;✔ organize an annual conference and AGM&nbsp;✔ other duties as assigned.&nbsp;Qualifications:&nbsp;✔ experience in a non profit organization and working with a Board&nbsp;✔ an upbeat personality with the ability to be self-motivated to carry out administrative tasks with little supervision&nbsp;✔ exceptional writing and verbal communication skills including the ability to effectively communicate the organization's mission to members, the industry and the overall community through strong oral and written communication&nbsp;✔ understanding of and experience with Google Workspace, Quick-books on line, Constant Contact, Office 365 and Zoom/Teams&nbsp;Compensation This position is a stand alone part time employment opportunity (650 hours/annum) The PCVA offers reasonable compensation based on skill and expertise. The successful candidate will maintain their own remote office with all required equipment in house. All reasonable business expenses will be covered as agreed.&nbsp;Application Process PCVA is actively seeking to fill this position starting January 1, 2026 or sooner. Please email your resume or proposal, confidentially, to <a href="mailto:jill@pcvacanada.ca" target="_blank">jill@pcvacanada.ca</a> and indicate your compensation expectations Proposals/resumes will be accepted until December 17, 2025. The process will be via committee and the position will be awarded very soon after the deadline.

Passenger and Commercial Vessel Association

Administrative Assistant

<h2>The Opportunity</h2>The VHEC is actively searching for a skilled and dynamic Administrator to join our dedicated team in January 2026. This pivotal role involves a commitment of approximately 36.5 hours per week.&nbsp; As the Administrator, you will be instrumental in maintaining the overall efficiency of our organization by overseeing key areas such as office management, reception, school program scheduling and various critical administrative tasks. Your contributions will directly support our mission of Holocaust education and human rights, making you an invaluable part of our team. If you are a motivated and detail-oriented professional with a passion for making a positive impact, we invite you to apply and be a key player in our mission at the VHEC.<h2>Benefits &amp; Perks</h2><ul><li>Competitive benefits package</li><li>10 health days/year</li><li>Early closure on Fridays</li><li>2 weeks of vacation&nbsp;</li><li>December holiday shutdown (1 week)</li><li>Observation of Jewish holidays in addition to statutory holidays (as many as an additional 10 paid days off a year)&nbsp;</li></ul><h2>About You&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>You are an experienced professional with an undergraduate degree, ready to contribute your skills to the impactful work of the VHEC. With 2-3 years of proven expertise in office administration and management, you possess excellent verbal and written English language skills. Proficient in various software, including the Microsoft Office suite, office administration tools, and database systems like Raiser's Edge, you showcase strong computer skills. Known for meeting deadlines and efficiently managing multiple tasks, you are detail-oriented and tech-proficient.Your organizational prowess effortlessly coordinates office calendars, supports executive personnel, and ensures smooth day-to-day operations. Committed to providing exceptional client care, you excel in reception duties, greeting visitors with warmth and professionalism. Your interpersonal skills are second to none, enabling positive liaisons with staff, volunteers, vendors, and program partners. Committed to teamwork, active listening, empathetic communication, and conflict resolution, you bring a professional approach to all interactions. Administrative and clerical tasks are your forte, supporting both daily operations and forward planning. A background or interest in museum education and programming is an asset, as is a commitment to promoting human rights and social justice.<h2>Responsibilities&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>Reporting to the Associate Managing Director, the Administrator will be responsible for the following duties:Office Management<ul><li>Be the primary staff person responsible for opening and closing the VHEC</li><li>Ensure that public spaces, including exhibition areas, the library, lunchroom and reception, are neat and tidy, implementing proactive measures for effective office management</li><li>Coordinate office calendar, room bookings, and set-up for internal meetings</li><li>Troubleshoot office equipment and liaise with IT consultants for regular maintenance and interim matters</li><li>Update manuals (administrative, tech, security) as needed</li><li>Responsible for the storage and scheduled destruction of administrative records (onsite and offsite)</li><li>Record minutes at staff meetings and other meetings when required</li><li>Independently update and maintain the MailChimp audience list</li></ul>Reception<ul><li>Serve as the critical initial point of contact between the VHEC and the general public</li><li>Be the primary staff person responsible for answering phones, checking voicemail, and changing outgoing messages as needed</li><li>Ensure all telephone and email interactions are professional and positive, representing the VHEC well to clients and supporters</li><li>Respond to email inquiries on <a href="mailto:info@vhec.org" target="_blank">info@vhec.org</a> and forward specialized requests to the appropriate staff</li><li>Manage mail, including sending tribute cards as per donor specifications</li><li>Inform development staff of significant donations and send out corresponding acknowledgement letters</li></ul>Visitor Services<ul><li>Provide client care and visitor services, ensuring a welcoming environment for all visitors</li><li>Open and close the exhibitions and display equipment daily</li><li>Track daily visitors and record visitor figures</li><li>Manage event ticket sales and RSVPs, including virtual programs</li><li>Assist with library book sign-out and searches in the absence of the Librarian&nbsp;</li><li>Handle book sales (in person and online), taking payments, and updating inventory accordingly</li><li>Assist Holocaust restitution volunteers with certifying restitution documents and client care</li></ul>Database TasksUsing Raiser’s Edge:<ul><li>Collaborate with the Finance Administrator to update and maintain the donor database</li><li>Schedule reminders for recurring donations and process monthly and annual contributions</li><li>Record and process donation payments</li><li>Create targeted donor lists for campaigns, events, and publications</li><li>Generate, print, and send tax receipts</li></ul>Other tasks:<ul><li>Review and verify reimbursement forms submitted by team members</li><li>Monitor payment schedules to ensure vendors are paid promptly</li><li>Print and send tribute cards using the FileMaker database</li><li>Update and maintain the FileMaker database</li></ul>Light Financial Duties<ul><li>Coordinate authorized cheque signatories as required and prepare, write, and mail cheques</li><li>Serve as backup to Finance Administrator to receive and file invoices, preparing basic coding</li><li>Manage, track, and reconcile petty cash, providing monthly reports to the Finance Administrator</li><li>Process credit card transactions</li><li>Prepare and mail annual endowment and multi-year pledge reminder letters and statements</li></ul>Bookings<ul><li>Serve as the first point of contact for school tour and outreach speaker requests</li><li>Manage the scheduling of educational resource loans, including book sets and discovery kits</li><li>Coordinate registrations and send confirmations for VHEC-administered symposia programs and teachers’ conferences</li><li>Schedule appointments to support survivor services and the Holocaust restitution volunteer&nbsp;</li><li>Assist in the oversight of school programs, ensuring smooth logistics for the arrival of docents, speakers, and schools, setting out materials, and handling payments</li><li>Manage the scheduling of school tours and maintain the school tour booking calendar</li></ul>Procurement<ul><li>Order supplies for office, kitchen, library and archives, exhibitions etc.</li><li>Advise the Designer of any special stationery requirements</li><li>Replenish bookstore inventory as required</li></ul>Other Duties:<ul><li>Perform other duties as reasonably required</li></ul><h2>Experience</h2><ul><li>A minimum of 2-3 years of hands-on experience in office administration and management.</li><li>A bachelor’s degree, preferably in business administration, management or a related field, would be an asset.</li><li>Experience in donor database management (preferred).</li><li>Experience in the educational or non-profit sector (preferred).</li></ul><h2>Skills</h2><ul><li>MS Office Suite, particularly Outlook, Word &amp; Excel&nbsp;</li><li>Strong verbal and written English</li><li>A minimum of 35 words per minute accurate typing speed</li><li>Project management platforms (Eg: Asana)</li><li>File management systems (Eg: FileMaker Pro)</li><li>Donor database management (Eg: Raiser’s Edge)</li><li>Email marketing platform (Eg: MailChimp)</li><li>MS Teams or similar video conferencing software</li><li>PDF editors&nbsp;</li><li>Accurate data entry</li><li>Google calendar management</li><li>Basic IT troubleshooting</li><li>Square payment platform and equipment</li></ul><h2>How to Apply &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</h2>If this sounds like you, we would love to hear from you!Please email your cover letter and resume in one file to&nbsp;<a href="mailto:jobs@vhec.org" target="_blank">jobs@vhec.org</a>&nbsp;quoting Administrator in the subject line.&nbsp; Applications will be accepted until the position is filled.Your application will be handled with utmost discretion and confidentiality. All applicants will receive an automated email response confirming receipt of their application submission.&nbsp;Please note that only applicants shortlisted for an interview will be contacted.&nbsp; While we are accepting applications throughout December, the VHEC will be closed from December 24 to January 5. Only shortlisted applicants will be contacted after January 5.The VHEC is an equal opportunities employer and encourages applications from Canada’s federal job equity groups: women, Aboriginal peoples, persons with disabilities and members of visible minorities.&nbsp;We sincerely thank all applicants for their interest in the VHEC.&nbsp;

Vancouver Holocaust Education Centre

Administrator

Are you looking for work that fills your heart as well as your wallet? Do you want to have a direct, positive impact on the lives of your neighbours and colleagues? St. Andrew's United Church is looking for an Office Administrator &amp; Property Manager.&nbsp;St. Andrew’s United is a vibrant community church in North Vancouver that works with other churches and faith-based groups, as well as non-profit community organizations, to mitigate homelessness, poverty, social isolation, and environmental issues. The Office Administrator &amp; Property Manager supports the ministry and mission of the church by overseeing daily office operations, managing the building and property, and serving as a welcoming first point of contact for the congregation and wider community. This role requires strong organizational skills, good communication, confidentiality, and the ability to work independently while supporting staff, volunteers, renters, and ministry teams.&nbsp;Key ResponsibilitiesOffice Administration<ul><li>Serve as the primary point of contact—respond to phone calls, emails, mail, and in-person inquiries.</li><li>Liaise with Communications Coordinator in relation to website and social media platforms.</li><li>Provide administrative support to the minister, music director, church Board, and Mission and Management teams.</li><li>Coordinate preparation of weekly bulletins, announcements, newsletters, Annual Congregational Report, and other communications.</li><li>Maintain Google church calendar, schedules, and room bookings.</li><li>Keep official church records, directories, minutes, and filing systems up to date.</li><li>Order office supplies and arrange office equipment maintenance as required.</li></ul>Financial and Administrative Support<ul><li>Process invoices, deposits, and payments in collaboration with the Treasurer.</li><li>Track rental income and prepare rental contracts and invoices.</li><li>Issue tax receipts where required.</li><li>Prepare financial reports/documents needed for church Board and Trustees meetings.</li><li>Participate in preparation of Annual Budget.</li></ul>Facilities &amp; Property Management<ul><li>Oversee daily building operations, including cleanliness, security, and accessibility.</li><li>Supervise cleaning contractor.</li><li>Manage building repairs and maintenance as directed by the Management Team. coordinating with tradespeople and service providers.</li><li>Monitor building systems (HVAC, electrical, plumbing, alarms).</li><li>Ensure compliance with fire regulations, and safety and insurance requirements.</li><li>Maintain inventory of equipment, furniture, and supplies.</li><li>Support planning of long-term property improvements and capital projects.</li><li>Prepare monthly property report to the Chair, Management Team.</li></ul>Rental and Event Coordination<ul><li>Manage inquiries, contacts, and scheduling for external groups using church facilities.</li><li>Ensure proper set-up, equipment availability, and building access for events.</li><li>Communicate with renters regarding policies, fees, and expectations.</li><li>Prepare rental contracts.</li><li>Update rental policies yearly with Chair of Trustees and Chair of Management Team.</li></ul>Qualifications<ul><li>Experience in office administration, facilities coordination, or related work.</li><li>Strong interpersonal, communication, and customer-service skills.</li><li>Excellent organizational skills and attention to detail.</li><li>Proficiency with office software (Microsoft Office and QuickBooks Online).</li><li>Ability to manage multiple tasks and work independently.</li><li>Basic knowledge of bookkeeping.</li><li>Experience with website management and/or social media.</li><li>Maintain staff and congregational confidentiality.</li><li>Ability to be empathetic yet discreet, without becoming pastorally involved.</li><li>Must have belief system in alignment with the values of The United Church of Canada and St. Andrew’s United Church.&nbsp;</li></ul>Salary includes benefits from The United Church of Canada. &nbsp;Hours are Mon. to Fri. (8:30 am – 4:30 pm).St. Andrew’s United Church is an open and affirming congregation where people are welcome regardless of race, class, economic background, or sexual orientation.&nbsp;We encourage folk who identify as BIPOC or from other under-represented groups to apply. Only successful applicants will be contacted.

St. Andrew's United Church, North Vancouver

Office Administrator & Property Manager

Donations Assistant Annual Salary Range: $49K to $55K •&nbsp;&nbsp;&nbsp;&nbsp;Note: This is temporary full-time position, with an estimated end date of March 1, 2026.Purpose The Donations Assistant will work out of our office in downtown Vancouver and provide key administrative support to the Donations team at St. Paul’s Foundation.Key Responsibilities •&nbsp;&nbsp;&nbsp;&nbsp;Guide donations flow and act as a key liaison in coordinating gift coding between the Donations and Fundraising teams. •&nbsp;&nbsp;&nbsp;&nbsp;Create batches for gift entry and process donations (cheques/cash, credit card, and gifts in- kind) in Raiser’s Edge in a timely manner. •&nbsp;&nbsp;&nbsp;&nbsp;Support our monthly recurring donor program. •&nbsp;&nbsp;&nbsp;&nbsp;Responsible for data hygiene, ensuring donor accounts are properly updated. •&nbsp;&nbsp;&nbsp;&nbsp;Prepare donations for deposit. •&nbsp;&nbsp;&nbsp;&nbsp;Open, sort, and distribute internal mail. •&nbsp;&nbsp;&nbsp;&nbsp;Answer inquiries from donors, Foundation volunteers, staff members, and the public. •&nbsp;&nbsp;&nbsp;&nbsp;Assist the Donations team in developing new processes, increasing efficiencies, and updating documentation. •&nbsp;&nbsp;&nbsp;&nbsp;Provide occasional support at our hospital office. •&nbsp;&nbsp;&nbsp;&nbsp;Support the Donations Manager in administrative tasks, including but not limited to filing, scanning, preparing meeting minutes/meeting agendas, and preparing Visa expense statements. •&nbsp;&nbsp;&nbsp;&nbsp;Provide backup support for the Finance team, including reviewing cheques, and preparing for signatures and mail-outs.Qualifications •&nbsp;&nbsp;&nbsp;&nbsp;Exceptional multi-tasking and communication skills. •&nbsp;&nbsp;&nbsp;&nbsp;Adept at time management and keen attention to detail. •&nbsp;&nbsp;&nbsp;&nbsp;Comfortable and confident in a deadline-driven environment. •&nbsp;&nbsp;&nbsp;&nbsp;Ability to work both independently and as part of a team. •&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in Microsoft Office applications (Word, Excel, Outlook). •&nbsp;&nbsp;&nbsp;&nbsp;Sound judgment and tact, and ability to handle confidential and sensitive information with discretion. •&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated ability to contribute to and participate in a positive work environment with professionalism and a service-oriented attitude. •&nbsp;&nbsp;&nbsp;&nbsp;A high degree of initiative, discernment, and resourcefulness, and ability to proactively identify problems and escalate as needed. •&nbsp;&nbsp;&nbsp;&nbsp;Experience in a non-profit environment with previous experience using Raiser’s Edge an asset. •&nbsp;&nbsp;&nbsp;&nbsp;Available to work occasional weekend and evening hours. •&nbsp;&nbsp;&nbsp;&nbsp;Ethical behaviour: commitment to ensuring your behaviour is consistent with the mission and values of St. Paul’s Foundation. &nbsp;Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

St. Paul's Foundation

Donations Assistant

Society Profile:Seniors Services Society is a non-profit charity located in New Westminster, BC which provides support services for seniors in New Westminster to live independently, as well as housing information across BC and outreach services for seniors in the Lower Mainland.Purpose &amp; Strategic Alignment:Reporting to the Chief Executive Officer (CEO), the Administration Manager plays a strategic role in ensuring smooth organizational operations. This position supports staff and volunteers, leads key initiatives such as CRM implementation and policy development, and contributes to long-term planning aligned with SSSBC’s mission.Position Overview:This role oversees human resources, office operations, technology coordination, and executive support. It is ideal for a candidate who thrives in a dynamic environment and is passionate about improving systems and supporting community impact.Key Responsibilities:1. Human Resources Management (Full Cycle HR)<ul><li>Lead all HR functions including recruitment, onboarding, performance management, employee relations, and offboarding.</li><li>Maintain and update HR policies and procedures and ensure compliance with employment legislation.</li><li>Manage benefits administration, staff training, and professional development initiatives.</li><li>Support leadership with workforce planning and organizational structure development.</li></ul>2. Information Technology Coordination<ul><li>Act as the primary liaison with the managed IT service provider to ensure effective technology support, security, and system uptime.</li><li>Coordinate technology upgrades, asset management, and implementation of new systems or tools.</li><li>Support cybersecurity, data integrity, and IT-related policy compliance.</li></ul>3. CRM Development and Data Management<ul><li>Lead the evaluation and implementation of a new Customer Relationship Management (CRM) system in collaboration with internal stakeholders and vendors.</li><li>Define data architecture, workflows, and reporting needs to support organizational goals.</li><li>Maintain accurate data records, including stats tracking, and generate reports for decision-making and performance tracking.</li></ul>4. Process Mapping and Operational Efficiency<ul><li>Collaborate with and support the Director of Programs in reviewing and enhancing organizational processes.</li><li>Assist in developing and maintaining process maps and standard operating procedures (SOPs).</li><li>Contribute to cross-departmental alignment and continuous improvement initiatives to strengthen operational effectiveness.</li></ul>5. Policy and Compliance Oversight<ul><li>Review and update organizational policies and procedures regularly</li><li>Ensure compliance with regulatory, legal, and internal governance requirements.</li><li>Maintain policy documentation and version control.</li></ul>6. Administrative and Executive Support<ul><li>Provide executive-level administrative support to the Director, CEO, and Board of Directors.</li><li>Coordinate scheduling, correspondence, meetings, and preparation of briefing materials.</li><li>Support board governance processes, including minute-taking, document management, and meeting logistics.</li></ul>7. Organizational Operations and Office Management<ul><li>Oversee daily administrative operations and office management.</li><li>Manage office resources, vendor relationships, and contracts.</li><li>Support internal communication, team coordination, and organizational culture initiatives.</li></ul>This is a full-time position – 37.5 hours per week&nbsp;Job Details:<ul><li>Working Hours: Monday to Friday, 8:30am-4:30pm, some evenings and weekends as needed. </li><li>Compensation: $64,350 – $70,200 annually. Salary will depend on the applicant’s qualifications, experience, and skillset.</li><li>Probationary period:&nbsp;month-to- month contract up to a year with possibility of extension</li></ul>Benefits:<ul><li>Paid time off between Christmas and New Year.</li><li>Birthday leave.</li><li>Professional development and wellness support.</li><li>Opportunities to contribute to meaningful work supporting seniors in BC.</li></ul>How to Apply:Please submit your resume and cover letter to <a href="mailto:admin@sssbc.ca" target="_blank">admin@sssbc.ca</a>.Deadline: Open until filled.Note: Only shortlisted candidates will be contacted. No phone calls, please

Seniors Services Society of BC

Administration Manager

OFFICE AND RENTAL COORDINATOR - Heritage Hall Preservation Society Starts at $25.00/hour – 28 hours per week, permanent position with benefitsABOUT HERITAGE HALL Heritage Hall is a 100 year-old historic building at 15th Avenue and Main Street in Vancouver. The building is owned by the City of Vancouver and run by the Heritage Hall Preservation Society, a non-profit charitable organization. The Society exists to restore and manage the building as well as provide an affordable venue for the community. We rent a beautiful, main-floor ballroom for special events of all kinds as well as provide three floors of office space to tenants who are all non-profit charitable organizations.WEBSITE:<a href="http://www.heritagehallvancouver.ca/" target="_blank"> www.heritagehallvancouver.ca</a>ABOUT THE ROLE We’re looking for someone who thrives in a lively, community-centered environment where no two days are quite the same. This role keeps the office moving and the ballroom booked, balancing organization with flexibility and plenty of self-direction. You’ll work closely with our Executive Director, maintenance staff, ballroom renters and building tenants, and handle a mix of admin, events, and building coordination. (Flexible hours may occasionally be needed for evening or weekend events.)WHY WORK HERE Join a team that values community and creativity and actively keeps the spirit of this historic space alive. Heritage Hall has been at the heart of countless events over the decades — from celebrations and performances to political gatherings, memorials, and community milestones. Now, we’re stepping into an exciting new era, re-introducing&nbsp; ourselves to make sure everyone knows we’re an affordable, centrally located, non-profit venue. We’re shaping the next chapter of this iconic venue, keeping it alive with events that inspire, connect, and celebrate.KEY RESPONSIBILITIESOffice Administration and Building Support<ul><li>Keep the office organized and running smoothly</li><li>Build great relationships with renters, tenants, contractors, and staff</li><li>Manage email, voicemail, mail, and calendars</li><li>Handle invoices, payments, and simple bookkeeping tasks</li><li>Coordinate maintenance and custodial work, including building lock-up</li><li>Attend weekly staff meetings and help keep everything on track&nbsp;</li></ul>Ballroom Rentals and Event Coordination<ul><li>Respond to rental inquiries and give friendly, informative tours</li><li>Manage contracts, deposits, and payments</li><li>Keep permits, insurance, and floor plans organized</li><li>Maintain up-to-date calendars for rentals and office use</li><li>Coordinate with renters and staff before and after events</li><li>Help make sure everything runs smoothly during event setup and cleanup&nbsp;</li></ul>Tenant and Board of Directors Support<ul><li>Be the go-to person for tenant questions or deliveries</li><li>Schedule meetings, prepare board packages, and take minutes when needed</li></ul>Communications &amp; Social Media<ul><li>Create and post content for Facebook and Instagram</li><li>Respond to messages and comments</li><li>Help keep our website current and engaging&nbsp;</li></ul>Backup for Executive Director<ul><li>Help oversee day-to-day maintenance and coordinate repairs</li><li>Be available for occasional after-hours emergencies&nbsp;</li></ul>QUALIFICATIONS<ul><li>2+ years of experience in office administration, facility coordination, or a related field</li><li>Strong organization and communication skills with great attention to detail</li><li>A self-starter who’s comfortable figuring things out independently</li><li>Enjoys working “in the grey” — adaptable when things change or information is incomplete</li><li>Proficient in Microsoft Office Suite and comfortable with general tech tools</li><li>Experience with bookkeeping, event coordination, or social media is a plus</li><li>Interest in heritage buildings, community development, or non-profit work is a big bonus&nbsp;</li></ul>IN SHORT We’re looking for someone friendly, organized, and unflappable — someone who can jump in, take initiative, and help keep this beautiful old building (and everything happening inside it) running smoothly!HOW TO APPLYPlease email your&nbsp;cover letter and resume&nbsp;to&nbsp;<a href="mailto:heritage@heritagehallvancouver.ca" target="_blank">heritage@heritagehallvancouver.ca</a> with the subject line: "Application – Office &amp; Rentals Coordinator"

Heritage Hall Preservation Society

Office and Rental Coordinator

<h2>The Role:</h2>As a Desk Bee, you'll be the point of contact to all HiVE guests and members. During your 4.5 hour shift, you'll be at the front desk answering inquiries, giving tours, and ensuring that the kitchen and communal spaces are tidy. Training will be provided. This exchange is perfect for anyone looking to grow their network and experience. Available shifts (you'll need to chose one consistent shift that works for you):&nbsp;<ul><li>Mondays, 12:45pm-5:15pm</li><li>Tuesdays, 8:45am-1:15pm</li><li>Tuesdays, 12:45pm-5:15pm</li><li>Wednesdays, 8:45am-1:15pm</li><li>Wednesdays, 12:45pm-5:15pm</li></ul>Please note: The role requires using the staircase and occasionally lifting objects up to 50lbs.&nbsp;The HiVE space is on the third floor with no elevator access.<h2>The Space:</h2><a href="https://www.hivevancouver.com" target="_blank">The HiVE </a>is Vancouver's longest standing, non-profit&nbsp;coworking space, serving as a hub for collaboration and innovation. Since its establishment, the HiVE has fostered a vibrant community of social impact non-profit, entrepreneurs, freelancers, and professionals, providing them with flexible workspace solutions, essential resources, and a supportive environment. Over the years, the HiVE has witnessed remarkable growth and achieved numerous milestones, solidifying its position as the go-to destination for individuals and organizations seeking to thrive in the dynamic landscape of coworking.<h2>The Details:</h2>HiVE Vancouver Society (The HiVE) commits to providing you:<ul><li>A HiVE Unlimited 24/7 Hot Desk Package (valued at $386 monthly).</li><li>Support and training, including ongoing assistance as required to fulfill work-exchange tasks throughout the term, including training in skills related to front desk reception, daily office operations, community engagement, and more.&nbsp;</li><li>Access to an amazing network and community of people in diverse industries (entrepreneurs, social innovators, creatives, changemakers, etc.) and various on-site events, including coffee mornings, lunch-and-learns, in-house socials, and workshops.</li></ul>As a Desk Bee, you commit to providing us with:<ul><li>One 4.5 hour Desk Bee shift per week, providing general reception tasks and other duties as listed in the “Desk Bee Manual '' document and the HiVE Calendar. Shifts are either 8:45am to 1:15 pm or 12:45pm to 5:15pm, and are on weekdays only. We are closed on all statutory holidays.</li><li>Bring your “A-game” every shift. Bring your smile and sense of humour, arrive on time, be clear and professional, fulfill tasks in a timely manner, and provide top quality customer service. **Please give your full attention to HiVE-related tasks during your Desk Bee shifts (no personal phone calls or video conferences, no personal laptops, tablets, etc.).&nbsp; &nbsp;</li><li>Commitment to your scheduled shift for at least 3 months. If you are not able to make your shift, you are responsible for informing the General Manager ASAP and finding a replacement from our community of Desk Bees. You can use the Desk Bee communications&nbsp;to swap shifts. If you decide that you need to break this contract for whatever reason, we require three weeks' notice so that we can fill your spot.</li></ul>

7 Administrative / Clerical Support Jobs in Metro Vancouver