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EMPLOYMENT OPPORTUNITY: 
OFFICE ADMINISTRATOR 
Application Deadline: 11:59pm PT on August 24, 2025 
Term: 28 hours, five days per week (0.8 FTE); permanent 
Location: In-person based at office located on xÊ·mÉÎ¸kÊ·ÉyÉÌm (Musqueam), Skwxwú7mesh (Squamish) &amp; 
sÉlilwÉtaÊÉ¬ (Tsleil-Waututh) territory (Vancouver, BC) 
Remuneration: $62,300 - $68,300 yearly (pro-rated to 0.8 FTE and commensurate with experience) 
 

West Coast Environmental Law has an immediate opening for a 0.8 FTE Office Administrator position based in 
our Vancouver office. As a member of the Operations team the Office Administrator provides executive 
administrative support to the Executive Director &amp; Senior Counsel, ensures the smooth day-to-day operations 
of the West Coast office, and coordinates human resources administration so that we may fulfill our mission 
and values in our work for environmental and Indigenous justice. This position reports directly to the Director 
of Operations and is responsible to the Executive Director &amp; Senior Counsel. 

West Coast Environmental Law provides a supportive culture that values healthy boundaries and balanced 
work. This position requires availability for occasional evening meetings aligned with Board and Committee 
schedules. 

West Coast Environmental Law aims to promote equity and challenge discrimination. We recognize the value 
of diversity in the workplace and are committed to creating an inclusive environment for all employees. We 
welcome applications from people of all backgrounds, races, national origins, gender identities, sexual 
orientations, religions, abilities and beliefs. We strongly encourage applicants from equity-deserving groups, 
specifically Indigenous and racialized people, members of the LGBTQIA2S+, trans and gender-diverse 
communities, women, and people living with a disability, chronic illness and/or neurodiversity to self-identify 
so that we can prioritize your application. 
 
Being the right candidate for a position can look a variety of ways. If you are interested and see yourself in the 
role but might not meet every requirement, we still encourage you to apply. 

QUALIFICATIONS 
Required: 

â Minimum 5 years of relevant experience and strong background in administrative service at an 
executive level, with prior experience in office operations, event coordination and/or HR. 

â Attention to detail, ensuring meticulous execution of all responsibilities from small daily tasks to large 
administrative initiatives 

â Well-developed oral and written communication skills 
â Strong interpersonal skills with the ability to build relationships and work effectively with a wide 

variety of staff, volunteers, supporters, and vendors 
â Proven time management to expertly coordinate calendars, emails, meetings, and team interactions 
â Exemplary judgment and discretion when dealing with sensitive and confidential information 


West Coast Environmental Law | 2 


â High degree of organization and planning abilities, demonstrated through prior experience creating 
and using work plans and workflows to skillfully handle complex projects alongside multi-faceted 
administrative duties 

â Ability to independently prioritize and handle a diversity of tasks and meet deadlines with multiple and 
changing demands 

â Proactiveness and initiative with a strong ability to anticipate office and executive needs and to 
identify and resolve issues 

â Strong mindset rooted in continuous improvement with a desire to create and implement new 
processes that help increase office efficiency 

â Demonstrated critical thinking skills to make decisions and solve problems 
â Ability to work independently while thriving in a collaborative environment 
â Excellent computer skills including experience with Microsoft Office, SharePoint and Slack, and 

comfort with learning new tools and platforms 
â An understanding and demonstrated application of equity and justice principles with commitment to 

contributing to an inclusive working and learning environment 
â Demonstrated commitment to the environment and understanding of the mission and values of West 

Coast 
 

Beneficial experience/skills: 

â Working in a non-profit organization and/or law-related organization 
â Supporting Boards and committees, including agenda preparation, minute-taking, and materials 

distribution 
â Coordinating an office relocation 
â Familiarity with Salesforce database 


RESPONSIBILITIES 
Executive Assistance to the ED/SC 

ï· arrange board, committee, and other meetings for ED/SC; prepare related reports and packages, 
catering, logistics and, if necessary, travel arrangements; assist with special requests from board 
members 

ï· provide meeting support for board/committee/staff meetings by developing agendas, taking minutes, 
ensuring pre-meeting preparation, creating presentation and briefing materials, and tracking/following 
up post-meeting action items 

ï· maintain the content of the board SharePoint site; with support from IT troubleshoot board questions 
about accessing online materials 

ï· provide administrative support for the ED/SC, including managing ED/SC’s email by monitoring for 
action items/deadlines, assessing urgency, distilling actionable tasks, and ensuring follow through 

ï· organize ED/SC calendar by assessing meeting priorities, resolving scheduling conflicts, and ensuring 
the ED/SC’s schedule aligns with strategic priorities 

ï· coordinate staff preparation for organization-wide reporting and legal filings such as lobby reports 
ï· lead on maintaining the time tracking tool and training for lawyer onboarding to ensure consistent use 
ï· coordinate special events, e.g. AGM, strategic planning, staff retreats, etc. including accommodations, 

catering, logistics, travel if needed, related reports and packages 


West Coast Environmental Law | 3 


ï· organize meetings between/among staff as requested by ED/SC 
ï· other tasks as assigned by the ED/SC 

 
Office Management 

ï· general proactive office coordination (e.g., ordering supplies, arranging repairs, liaising with cleaners, 
maintaining office equipment, updating of postage meter rates, maintaining the printer/copier (call for 
service, toner, replenish toner, remove paper jams, etc.)); 

ï· coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, 
forms, disposal of assets, maintenance and security services; 

ï· general day-to-day facility maintenance to ensure an orderly and welcoming office environment for 
staff and guests (i.e. greet guests, keep kitchen supplies stocked, ensure common areas and kitchen 
are tidy); 

ï· maintain administrative forms and ensure they are updated regularly; 
ï· support revisions of the organization’s standard operating procedures as directed by the Director of 

Operations; 
ï· upkeep health, safety and emergency preparedness policies and supplies to ensure adherence to 

WorkSafe BC requirements; 
ï· maintain library interfiling and cataloguing; 
ï· field calls, address queries and manage email correspondence (i.e. monitor the Admin email inbox, 

monitor the general phone line and voicemail); 
ï· receive, open, prioritize and sort all incoming mail and coordinate outgoing mail including courier and 

shipments; 
ï· participate in all-staff projects. 

 
IT Assistance 

ï· coordinate staff requests for IT and phone system support and maintain correspondence with IT 
professional; 

ï· coordinate the content of the staff Wiki site 
ï· with support from IT, troubleshoot staff questions about accessing online materials; and 
ï· keep staff and board pages of the WCEL website updated. 

 
Human Resources Coordination 

ï· coordinate logistical aspects of hiring, onboarding, performance evaluation and offboarding processes 
for staff and volunteers; 

ï· develop and maintains a secure records system for documents and files of a confidential or sensitive 
nature, e.g. performance evaluations, employee information and departmental planning; 

ï· lead on internal culture initiatives, including staff events, ongoing relationship and team building, 
staff/volunteer recognition and seasonal celebrations; and, 

ï· foster effective internal communications regarding all the above. 
 
Records Management 

ï· maintain records management system in accordance with Law Society of BC requirements and 
organizational records management policies; 

ï· upkeep the records retention schedule to ensure records are documented and stored appropriately; 
ï· steward the records management policy and ongoing transition to paperless document management 

system; 


West Coast Environmental Law | 4 


ï· prepare and arrange for off-site storage pickup of archived confidential records; oversee the retrieval 
and re-filing of records. 

 
Special Projects Coordination 

ï· assist in the organizing and executing of special events and organizational functions 
 

Remuneration: Salary range is based on an annual full-time salary of $62,300 - $68,300, pro-rated to 0.8 FTE 
and commensurate with experience. We offer 3 weeks annual vacation (increases after 2 years of 
employment) and benefits package including extended health plan (after 3 months of employment) and RRSP 
contribution (after one year of employment). 

About West Coast Environmental Law: West Coast Environmental law harnesses the power of law to solve 
complex environmental challenges. We work to transform environmental decision-making and strengthen 
legal protections for the environment through collaborative legal strategies that bridge Indigenous and 
Canadian law. We approach our work through an environmental justice lens, conscious of the importance of 
breaking down silos between environmental and other social justice movements. Our work seeks to address 
environmental harms while simultaneously promoting an equitable society. By putting the law into the hands 
of communities and creating legal risk for those who would harm the land, air and water, we are building the 
collective power to build a more sustainable future for all. Read West Coast’s values statement here. 


TO APPLY: 
Complete the online application form by 11:59 pm PT on August 24, 2025 to submit your cover letter and 
resumé as one pdf and name the file with “First Name Last Name – Office Administrator Application 2025”. 

We thank all applicants for their interest, but only those selected for an interview will be contacted. 

We are committed to accessible employment practices. Applicants with a disability or any specific needs may 
make a request for accommodation at any stage of the recruitment process, and we will work with you to 
meet your needs. Such requests should be communicated to <a href="mailto:admin@wcel.org" target="_blank">admin@wcel.org</a>, 
 

Visit our website: <a href="http://www.wcel.org" target="_blank">www.wcel.org</a>

West Coast Environmental Law

Office Administrator

Medical Secretary 
 
Date Posted: July 28, 2025 Location: On-Site, 2398 Yonge 

Street (Yonge and 
Eglinton) 

Department: Medical Secretaries Position Status: Regular Part-Time 
Hours of Work: 17.5-21 hours weekly FTE Status: 0.5-0.6 
Weekday Shifts 
Required: 

Days, Evenings Weekend Shifts 
Required: 

N/A 

Salary Range: $22.40/hour-
$26.99/hour 

Statutory Holidays 
Required: 

As operationally 
required 

Union Status: Unionized Benefit Entitlement: Benefits and HOOPP 
Positions Available: 2 


About Us: 

Vibrant Community Health (“Vibrant”) is driven by a strong commitment to community and a 
client-centred approach that aims to improve the quality of life and health outcomes for 
individuals living in North Toronto, especially those who are vulnerable and face complex 
challenges and systemic barriers to care such as physical disabilities, social isolation, 
members of racialized communities and older adults. 

Located in a restored, accessible heritage building at the heart of Yonge &amp; Eglinton, Vibrant 
offers a welcoming and inclusive workplace where your work has purpose and your impact is 
felt throughout the community. 

Position Overview: 

As a member of an interdisciplinary team, the Medical Secretary provides reception and 
clerical support to the staff and programs at Vibrant and is responsible for receiving and 
welcoming clients and guests to our Health Centre. Duties include booking/rescheduling 
appointments, monitoring clinician schedules, and providing general administrative support 
to primary care &amp; allied care providers using an electronic medical record (EMR). Some 
evening work will be required. This position is expected to work onsite. 
 
Summary of Duties 

 • Provide reception services including positive customer service, communication with 
clients, answering incoming calls and directing calls accordingly 

 • Respond to general inquiries, obtaining services for clients (e.g. taxis, referrals to 
other agencies etc.) and providing information to the public and other agencies 
regarding services 

 • Scan, fax and / or mail documents as required 
 • Triage incoming phone calls; schedule &amp; confirm client appointments, tests, follow-

ups, and manage schedules using an electronic medical record (EMR) as required 
 • Respond to the administrative needs of clinical staff by assisting with computer work, 

photocopying, faxing, filing, and scheduling 


 • Ensure client records and files are accurate and current, and update the medical 
record system with appropriate information as needed 

 • Coordinate referrals with external service providers 
 • Ensure clients have appropriate registration and requisition forms 
 • Distribute harm reduction supplies when needed 
 • Share information collected from clients with the appropriate clinical staff 
 • Participate in meetings as required 
 • Adhere to all policies and procedures of the Vibrant Community Health 
 • Participate in other duties as assigned 

Qualifications/Skills 

 • High School Diploma or equivalent, medical administrative education an asset 
 • Minimum 1 years’ experience as a medical secretary or administrative assistant 
 • Experience working in a community health setting 
 • Proficiency in the use of computer technology, specifically with using electronic 

medical record (EMR) systems; experience using PS Suite is an asset 
 • Knowledge of the health care sector including primary health care and the 

community-based health model 
 • Demonstrated experience working with vulnerable populations with complex health 

needs including seniors, people living with disabilities and those who may have 
difficulty accessing health care 

 • Knowledge of harm reduction principles and Independent Living philosophy 
considered an asset 

 • Demonstrated ability to work independently and as a member of a multi-disciplinary 
team. 

 • Excellent communication, interpersonal and organizational skills 
 • Police clearance documentation will be required for employment 


Please click the links below to apply: 

<a href="https://vibrantcommunityhealth.ca/medical-secretary-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1</a> (0.5 FTE) 

<a href="https://vibrantcommunityhealth.ca/medical-secretary-1-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1-1</a> (0.6 FTE) 

We sincerely thank all applicants; however, only those selected for an interview will be contacted. 

Vibrant Community Health is committed to following the principles of dignity, independence, and equal 
opportunity in the delivering of its goods and services and fostering an inclusive environment for our 
clients, volunteers, and staff. We welcome and encourage applications from Indigenous peoples, 
racialized persons/persons of colour, persons with disabilities, women, LGBTQ2S persons, and 
others with the skills and knowledge to productively engage with diverse communities. 

Vibrant Community Health is committed to providing accessible employment practices that are 
compliant with the Accessibility for Ontarians with Disabilities Act (AODA). If you require 
accommodation to participate in the hiring process, please contact <a href="mailto:careers@vibrantch.ca" target="_blank">careers@vibrantch.ca</a>. 


<a href="https://vibrantcommunityhealth.ca/medical-secretary-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1</a>
<a href="https://vibrantcommunityhealth.ca/medical-secretary-1-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1-1</a>
<a href="mailto:careers@vibrantch.ca" target="_blank">mailto:careers@vibrantch.ca</a>

Vibrant Community Health

Medical Secretary

Administrative and Technical Coordinator &nbsp;&nbsp; Summary Responsible for the daily administration of the Harcourt Church office and the provision of technical assistance and support to Harcourt Church programs, services and events. Requires excellent organizational, collaborative and time management skills and advanced knowledge and experience with various computer applications and digital technology/tools.&nbsp; This position is public facing and requires a demeanor of welcome and the ability to be an effective communicator and problem solver. Description Administrative and Technical Coordinator Harcourt Memorial United Church is seeking an Administrative and Technical Coordinator with responsibility for the daily administration of the Harcourt office and the provision of technical assistance and support to Church programs, services and events.&nbsp; Creates a digital newsletter of church events on a weekly basis and prepares slides and live stream links for weekly services. Manages Harcourt's website and updates social media platforms. Schedules staff and volunteers for technical support for Harcourt events and services. Collaborates with the Community Relations Co-ordinator to schedule the technical volunteers/staff for rental groups.&nbsp; Develops updated systems for office management as needed. Requirements<ul>	<li>Warm, friendly and accommodating approach to welcoming people to Harcourt</li>	<li>Experience with office administration</li>	<li>Excellent organizational and time management skills&nbsp;</li>	<li>Advanced knowledge and experience with various computer applications and digital technology/tools</li>	<li>&nbsp;Excellent communication and social skills,</li>	<li>Comfort working in a Church environment, largely with volunteers</li></ul>Hours&nbsp;<ul>	<li>20 hours per week</li>	<li>Tuesday-Friday 8:30-1:30pm or 9:00-2:00pm</li>	<li>In office position</li></ul> Wage Rate:&nbsp;$24.75 hour&nbsp; plus benefits &amp; pension plan &nbsp;

Harcourt Memorial United Church

Administrative and Technical Coordinator

The Sisters of Saint John the Divine is a monastic community within the Anglican Church of Canada. The community maintains a beautiful campus located in North York where they are involved in a variety of ministries including a 30-bed guest and retreat house.&nbsp;&nbsp; Are you a warm, welcoming, and highly organized person? Do you enjoy being at the heart of a mission-focused organization, connecting people and providing excellent service? We invite you to consider the role of Receptionist at our Guest House, where we strive to “welcome all guests as Christ.” Job Title: Receptionist Location: North York (Toronto) – Cummer and Willowdale – approximately 1 km from Finch Station and on the #42 Cummer bus route Job Type: Three days a week:&nbsp; Tuesdays, Wednesdays and Thursdays Reports To: Guest House Manager Start Date: September 2025 Hourly Rate:&nbsp;$21.66 Position Summary As the Receptionist, you will serve as the communication and information hub for our Guest House. You will be the first point of contact for visitors and callers, playing a vital role in supporting our mission of hospitality by offering a kind and helpful presence at all times. Key Responsibilities Welcoming &amp; Front Desk Duties<ul>	<li>Greet all guests and visitors warmly and notify staff of their arrival.</li>	<li>Provide clear instructions on parking procedures and assist overnight guests.</li>	<li>Support any visitor check-in or safety protocols as needed (e.g., public health).</li></ul>Telephone Operations<ul>	<li>Operate a multi-line phone system with professionalism and courtesy.</li>	<li>Transfer calls and take detailed, accurate messages.</li>	<li>Monitor voicemail and ensure timely message delivery to appropriate staff.</li></ul>Mail &amp; Deliveries<ul>	<li>Receive mail and notify appropriate staff.</li>	<li>Accept deliveries and direct them as needed.</li></ul>Clerical &amp; Administrative Support<ul>	<li>Maintain reception area cleanliness and keep literature racks stocked.</li>	<li>Update the reception area’s Smart-TV slideshow with current information.</li>	<li>Assist with special projects and general clerical tasks as assigned.</li></ul>Qualifications<ul>	<li>High school diploma or equivalent.</li>	<li>Previous experience in a receptionist or customer service role.</li>	<li>Skilled in using multi-line phone systems.</li>	<li>Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.</li>	<li>Strong communication skills—both written and verbal.</li>	<li>Organized, detail-oriented, and efficient.</li>	<li>Professional, approachable, and welcoming.</li></ul>Physical Requirements<ul>	<li>Able to remain seated at a reception desk for extended periods.</li>	<li>Able to walk throughout the convent as required.</li></ul>To Apply: Please send your resume and a brief cover letter expressing your interest in the role. The Sisterhood of Saint John the Divine is an inclusive and welcoming organization and encourages qualified candidates from all backgrounds to apply. If accommodations are required for the interview, please make note of them in your application.&nbsp; We thank all applicants for their interest; however, only those selected for an interview will be contacted.&nbsp; Successful Criminal Record Check will be required.

The Sisterhood of Saint John the Divine

Receptionist

<ul>	<li>Location: Toronto, Canada (office-based at 577 Kingston Rd.)</li>	<li>Contract Length: 1 year (renewable)</li>	<li>Commitment:&nbsp;Part time, 18 hours per week (3 days per week)</li>	<li>Compensation: $30 per hour; 3 weeks leave (pro-rated)</li>	<li>Start Date: August 2025</li>	<li>Application Deadline: August 15, 2025</li></ul>About Youth Challenge International<a href="https://yci.org/careers/strategic-business-development-consultant/" target="_blank">Youth Challenge International (YCI)</a> is accelerating youth innovation for good. Together with young leaders and innovators, we are creating a better future where people, planet, and profit can thrive. We are going all in on the bold ideas, skills, and ventures that will get us there. In over 30 countries, YCI has teamed up with young people and partner organizations to transform complex challenges into sustainable solutions; collectively, we learn fast, fail smart, and turn insights into action. We believe that a better world can – and will – be built by the next generation.Position SummaryYCI is seeking a highly organized and detail-oriented Program &amp; Administration Assistant to provide support across the organization. Reporting to YCI’s CEO and Senior Program Manager, the ideal candidate will have strong communication, organization and digital literacy skills, and the ability to manage multiple priorities in a fast-paced environment.Key responsibilities include maintaining organizational systems and tools, supporting HR and recruitment processes and events, providing executive assistance to senior leadership, coordinating Board governance tasks and other organization-wide and project-specific administration support. This role plays a critical part in ensuring smooth operational flow across our global offices.Read about the key responsilbities, experience required and how to apply on our website by clicking apply below!

Youth Challenge International

Program & Administration Assistant (part-time)

Location: Hybrid role ─work will be delivered both on-site in Pemberton and a home office. Candidates must reside in British Columbia. Reports to: Manager, Member Services and Primary Care Network Manager Employment Type: casual, part-time, up to 12 hours a week Compensation: $39-45 per hour, based on education and experience. The Rural and Remote Division of Family Practice (RRDFP) supports over 140 family physicians and nurse practitioners across 12 chapters in the province. Operating within four regional health authorities and the First Nations Health Authority, our members serve over 90 communities, including territories of more than 50 First Nations and Métis Chartered Communities. Our vision is to provide innovative, accessible, and sustainable health services for thriving rural communities. The Chapter Coordinator for Pemberton will be supported by the central RRDFP team, the local Chapter Physician Lead, and a network of fellow Chapter Coordinators. The Division is an independent non-profit society led by a Board of Directors. More about our organization can be found here: <a href="https://divisionsbc.ca/rural-and-remote" target="_blank">https://divisionsbc.ca/rural-and-remote</a>Chapter Coordinator Position Summary Reporting to the Manager, the Chapter Coordinator for Pemberton will coordinate logistics of local projects and initiatives according to RRDFP's strategic direction and oversight. This role involves collaboration with our local members as well as Vancouver Coastal, local First Nations, the First Nations Health Authority and other partners as we work together to strengthen and support local primary care. While most of the work will take place during normal business hours, there will be occasional early morning or evening meetings based on the availability of our members and partners. Primary Care Network (PCN) Coordinator Position Summary The Coordinator provides administrative and engagement support to the local Primary Care Network. Collaborating with the Primary Care Network Manager and partners, the coordinator will assist in planning and implementation activities related to the local Rural PCN Service Plan and other duties as assigned. Note- the tasks for this position indicate the general nature and level of work performed in this role of Chapter Coordinator. It is not designed as a comprehensive inventory of all duties and responsibilities required of individuals in this position. SPECIFIC RESPONSIBILITIES Meeting Coordination:<ul>	<li>Prepare agendas, presentation materials, and meeting minutes for chapter meetings and partner engagements and as required by the Division.&nbsp;</li>	<li>	Manage scheduling and logistics for virtual and in-person meetings, including securing venues and arranging technology (i.e. AGM).	</li></ul>Member Support:<ul>	<li>Act as the first point of contact for chapter members seeking information, resources, or assistance.</li>	<li>	Meet regularly with the provider lead to identify areas of support and need and ensure that the Chapter members are adequately supported.	</li>	<li>	Work with your manager to establish team building and engagement activities and share educational opportunities.	</li>	<li>	Assist with the coordination of chapter-specific initiatives, ensuring alignment with RRDFP strategic goals.’	</li>	<li>	Identify chapter priorities, challenges, and opportunities and bring them to RRD Leadership team.	</li>	<li>	Liaise with partners, managers and team to troubleshoot challenges or barriers to project or program success.	</li></ul>Provider Recruitment &amp; Retention:<ul>	<li>Collaborate with health authorities and community partners to support and organize recruitment campaigns, including site visits, tours, and community introductions.</li>	<li>	Support with the implementation of the RRD recruitment and retention strategies.	</li>	<li>	Support with mentorship and onboarding programs for newly recruited providers.	</li>	<li>	Opportunities to attend annual conferences as an RRDFP exhibitor to highlight the RRDFP Division and the communities across the province that are supported. Distribute member information and opportunities as requested.	</li>	<li>	Ensure membership and local community partner information is up to date in the CRM.	</li></ul>RELATIONSHIP BUILDING Build and maintain supportive relationships with RRDFP members, the RRDFP team, other divisional chapters, and community partners. Participate in meetings with RRDFP team, Chapter Coordinator Huddle, Team Meetings and 1-1’s with Manager. Participate in regular updates with the RRDFP team to share chapter progress and learn about broader divisional initiatives. ADMINISTRATION Reporting:<ul>	<li>Prepare and submit time sheets according to the payment schedule and approval process.</li>	<li>	Track chapter projects and activities in the Chapter Chart (One Note) highlighting actions, and ensuring deadlines and deliverables are met.	</li>	<li>	Complete Chapter reports to support with reporting requirements of funders (as required).	</li></ul>Communication Support:<ul>	<li>Support with showcasing local articles, event highlights, or success stories for RRDFP newsletters or social media.</li></ul>Work with team to design promotional materials for events and initiatives Documentation Management:<ul>	<li>Utilize organization tools and technology to maintain up to date records such as meeting minutes, project plans, and reports based on the naming convention rules.</li>	<li>	Ensure accessibility and version control of key documents for the team and members.	</li></ul>Other Potential Duties Event Coordination:<ul>	<li>Work with partners to organize community outreach or educational events promoting local healthcare initiatives.</li></ul>Coordinate workshops or training sessions for members and partners. Crisis Response:<ul>	<li>Support with HEMS planning and emergencies in the community (e.g., pandemic response coordination, disaster preparedness planning, evacuations).</li>	<li>	Ensure HEMS plan is up to date.	</li></ul>EDUCATION AND EXPERIENCE<ul>	<li>	Degree in business administration, public administration, healthcare or related discipline or an equivalent skills and experience	</li>	<li>	Minimum of two years experience in administration or coordination roles	</li>	<li>	Experience in working in professional settings that require confidentiality, discretion, tact and diplomacy	</li></ul>PREFERRED SKILLS AND ABILITIES<ul>	<li>	Location: the position works from home and in person in the community of Pemberton	</li>	<li>	Preference is given to applicants within short travel proximity to the community	</li>	<li>	Ability to communicate effectively, both verbally and in writing	</li>	<li>	Ability to work independently and in collaboration with others	</li>	<li>	Flexible and adaptable to changing work demands	</li>	<li>	Highly proficient in the Microsoft office suite and generally tech savvy	</li>	<li>	Utilizes initiative, critical thinking and creative problem-solving ability to implement plans	</li>	<li>	Excellent interpersonal and relationship building skills with ability to liaise with Division members and Division partners in a professional manner	</li>	<li>	Ability to work flexible hours including occasional evenings or weekends	</li></ul>What We Offer<ul>	<li>	Flexible schedule working from home	</li>	<li>	Computer hardware and software applications	</li>	<li>	Reimbursement for mobile device at $50 per month	</li>	<li>	Employee Family Assistance Program	</li>	<li>	Professional development opportunities	</li>	<li>	Opportunities to develop and grow into other roles	</li></ul>Diversity The Division strongly encourages applications from Indigenous peoples, Black people, people of colour, immigrants and refugees, working class people, and 2SLGBTQI+ people. Applicants are invited to self-identify, should they feel comfortable doing so, and are invited to share how their lived experience would inform their approach in this position. Application Please submit a resume and cover letter via CharityVillage by August 8, 2025. As this position requires in-person work in Pemberton, preference will be given to candidates living within Pemberton or close commuting distance. We thank all applicants; however, only those selected for an interview will be notified. This is a casual part-time role, and work is performed between the hours of 8:30 AM – 4:30 PM. To respond to business needs, the ideal candidate will be flexible to occasionally work outside of normal business hours such as early mornings, evenings and weekends as needed. To find out more about our organization and our programs, visit: <a href="http://divisionsbc.ca/rural-and-remote" target="_blank">http://divisionsbc.ca/rural-and-remote</a> For more information about the Provincial Primary Care Network Strategy, please visit: <a href="https://fpscbc.ca/what-we-do/system-change/primary-care-networks" target="_blank">https://fpscbc.ca/what-we-do/system-change/primary-care-networks</a>

Rural and Remote Division of Family Practice

Chapter and PCN Coordinator, Pemberton

Ontario Land Trust Alliance (OLTA) The Ontario Land Trust Alliance (OLTA) is an environmental charitable organization, with a mission to empower a vibrant and enduring land conservation community in Ontario. OLTA accomplishes this through providing direct support for nature conservation and stewardship, offering training and educational programs; promoting community networking; helping to ensure land trusts meet (and exceed) a set of national standards and practices; and raising the profile of the work of land and nature trusts. For more information about OLTA and land trusts, please visit <a href="http://www.olta.ca" target="_blank">www.olta.ca</a>. OLTA is seeking an experienced Director of Operations for a new part-time position. In this job, you will join OLTA’s leadership team, work with dynamic staff and volunteers, and provide oversight for operational activities for the organization, as well as support financial and fiscal management. This position plays a pivotal role in ensuring the organization’s financial sustainability, regulatory compliance, and operational excellence; enabling the delivery of impactful initiatives focused on protection of and connection to nature across Ontario. This is a part-time position of 20 hours per week initially for 1 year, with opportunities for extension. The position is primarily remote within Ontario. Hours are flexible around core hours. Regular in-person meetings in the Greater Toronto Area, and occasional travel within Ontario will be expected. The Director of Operations will report to the Executive Director. They will provide sound operational and administrative stewardship and possess advanced financial analysis capabilities; along with excellent interpersonal communication skills. Responsibilities: Responsibilities include but are not limited to:<ul><li>Lead the development and implementation of new and existing operational procedures and monitor compliance with employment legislation.</li><li>Develop and maintain policies for human resources with support from OLTA’s HR contractor, finance, programs, and operations.</li><li>Direct and advise staff engaged in providing records management, finance, purchasing, human resources or other administrative services.</li><li>Oversee timely development and renewal of all staff contracts, recruitment, and HR processes.</li><li>Prepare reports and briefs for management leadership, board meetings, and act as key lead for the Finance and Audit Committee, including a strategic overview of risks and mitigation strategies, and analysis of key variances.</li><li>Lead the delivery of corporate and project financial plans, budgets, forecasting, and analysis.</li><li>Analyze, monitor and manage cash flow, cost controls, expenses, and investments.</li><li>Provide quarterly analysis of variance in program implementation with a focus on risk and mitigation strategies.</li><li>Provide strategic advice on financial and administrative risk management and develop financial strategy to build cash reserves.</li><li>Oversee review and approval of funding agreements.</li><li>Prepare short and long-term financial forecasts and evaluate performance.</li><li>Manage financial audits and compliance reviews</li><li>Ensure compliance with all CRA requirements for a registered charity.</li><li>Other duties as required.</li></ul>Experience required:<ul><li>Minimum five years of experience in a similar position</li><li>Exceptional organizational skills</li><li>Ability to prioritize and manage several different and varied tasks simultaneously and meet tight and often competing deadlines</li><li>Excellent interpersonal and communications skills (written and oral)</li><li>Self-starter: ability to work independently as well as collaboratively as part of a team</li><li>Strategic thinker with good communication skills and ability to work collaboratively within a team</li><li>Familiarity with QuickBooks or similar accounting software</li><li>Knowledge of Microsoft Office (Excel: Pivot Tables, Lookup Formulas, Excel Charts...)</li><li>University and/or graduate degree in business administration, accounting, or a related field. Knowledge of land trusts, land securement, or the environmental charitable sector preferred.</li></ul>Employment Type: This is a new part-time position of 20 hours per week for 1 year with opportunities for extension. Hours are flexible around core hours; occasional travel within Ontario will be expected. The successful candidate is expected to have a suitable home workspace. The candidate will be required to attend in-person staff meetings at an agreed upon location in the GTA. Salary range: $43 - $48.70 per hourTo Apply: Applications from BIPOC applicants are encouraged. We openly welcome and invite applications from persons with disabilities and those protected by the human rights code. We will provide accommodation during all stages of the recruitment and hiring process, upon request. If you are interested in joining our team, please submit a cover letter and your resume (single PDF) to <a href="mailto:recruitment@olta.ca" target="_blank">recruitment@olta.ca</a>, indicating Director of Operations in the subject line. Deadline for applications is August 10, 2025 at 5:00 pm EDT. Applications will not be accepted by fax and/or regular mail. No phone calls please. OLTA thanks all applicants for their interest; however, only those being considered for an interview will be contacted. For more information about OLTA, please visit our website at <a href="http://www.olta.ca" target="_blank">www.olta.ca</a>. &nbsp;

Ontario Land Trust Alliance

Director of Operations (part-time)

Contract Opportunity: Branch Operations &amp; Events Coordination (Part-Time) 

Canadian Society of Healthcare-Systems Pharmacy – Ontario Branch 
Remote (Ontario-based) | Independent Contractor | Approx. 15 hours/week | $35/hour 

About Us 

The Canadian Society of Healthcare-Systems Pharmacy (CSHP) is the national voice of 
pharmacists and pharmacy technicians working in hospitals and other collaborative healthcare 
settings. Our Ontario Branch is led by passionate volunteers who design and deliver networking 
events, education sessions, awards and advocacy activities that support over 900 members across 
the province. To support this work, we’re seeking a reliable, detail-oriented independent 
contractor to provide operational, administrative, and event-related support on a flexible part-time 
basis. 


This Role Is for You If You: 

 • Are an experienced freelance admin, project coordinator, or virtual assistant who 
supports mission-driven organizations. 

 • Like creating structure behind-the-scenes—managing inboxes, event logistics, sponsor 
follow-up, and scheduling with calm and clarity. 

 • Thrive with flexible hours and managing your own time, while delivering reliably and on 
deadline. 

 • Are tech-comfortable: you’ve used tools like Zoom, Sharepoint, and a membership 
database or CRM, ideally iMIS.


Scope of Work 

Administrative &amp; Operational Support 

 • Coordinate and schedule Branch Executive and committee meetings (set up Teams links, 
track RSVPs, take minutes). 

 • Monitor the Branch email inbox and respond or triage requests. 

 • Maintain digital records and documentation via MS365 including Sharepoint. 

 • Process volunteer travel claims and manage Branch travel grant reimbursements). 

 • Support preparation of short monthly or quarterly updates on activities. 

Event &amp; Sponsorship Support 

 • Assist in the planning and coordination of Branch events (mostly virtual, with 1–2 in-person 
events/year). 


 • Set up event registration through our membership system (iMIS) and support attendees with 
troubleshooting as needed. 

 • Provide virtual support for online programs (e.g., Zoom or PheedLoop management). 

 • Support logistics like speaker follow-up, collecting bios/headshots, CEU certificates, and 
evaluations. 

 • Liaise with sponsors to confirm benefits, logos, and fulfillment of agreed deliverables. 

Communications &amp; Systems 

 • Prepare and send Branch communications using Mailchimp 

 • Maintain the Branch webpage via Drupal CMS 

 • Support awards program: track nominations, prepare spreadsheets, certificates
 

You’ll Need: 

 • At least 3 years of experience in admin coordination, event support, or association/non-
profit operations. 

 • Strong organizational skills and attention to detail—you enjoy creating structure and 
systems that help others succeed. 

 • Professional communication skills. 

 • Comfort working independently and managing your own time. 

 • Based in Ontario, with the ability to attend 1–2 in-person events per year (expenses 
covered). 

 • Familiarity with an Association Management System (ideally iMIS) and MS365.
 

Contract Details 

 • Independent contractor: As a vendor to CSHP, you will invoice monthly for consulting 
services based on approved hours worked. You will be responsible for payment of all 
employment taxes imposed on the payment for the performance of consulting services. 
You are registered to do business and have an HST number. 

 • Scope: Estimated 15 hours/week, depending on the event cycle. 

 • Fees: Hourly rate: $35
 

How to Apply: Please send your resume and a short letter of interest outlining your relevant 
experience and availability by August 6 at 5pm ET. We thank all applicants for their applications 
and will contact those selected to move forward with the process.

Canadian Society of Healthcare-Systems Pharmacy

Branch Operations & Events Coordination Contract

Job Description: Secretary Trustee for the Mercury Care Home Trust 
May 29, 2025 
 
Organization: Grassy Narrows First Nation - Mercury Care Home Trust 
Location: Remote/Hybrid (with occasional travel to Grassy Narrows, Ontario) 
Board Term: Minimum 3 years (renewable) 
Time Commitment: Part-time, variable hours (estimated up to 20 hrs/week initially) 
Compensation: Hourly, market-rate (contractor role) 
 
Grassy Narrows/Asubpeeschoseewagong Anishinabek (“ANA”) First Nation is selecting a 
part-time Secretary Trustee for the Mercury Care Home Trust (the “Trust”), which will 
provide funding for the Grassy Narrows Mercury Care Home and Treatment Centre (the 
“Home”). The Secretary Trustee is a voting member of the Trust with fiduciary duties, 
responsible for supporting governance, financial oversight, and ensuring transparency. In 
addition to fulfilling secretarial roles, the Secretary Trustee helps make key decisions, 
resolve conflicts, and must have independence and expertise in trust management or 
other applicable expertise. 
 
The Home will be a specialized facility on reserve that will provide care and treatment 
for those community members who are or may be suffering from the effects of 
methylmercury poisoning. The facility will include 22 in-patient beds as well as treatment 
spaces for out-patients. It is anticipated that the facility will open in 2027. 
 
ANA is currently in the construction and planning phase of the Mercury Care Home pursuant 
to a Framework Agreement with Indigenous Services Canada (“ISC”). ANA and ISC have 
also negotiated a Contribution Agreement which provides for the Trust to hold the upfront 
funding for the services, operations, maintenance, and related costs of approximately $69 
million. 
 
The Trust is expected to be fully established by September 22 of 2025. ANA Chief and 
Council are in the process of selecting the initial Trustees – four Community Trustees and 
the Secretary Trustee who will not be from the community. 

 
Background of the Grassy Narrows Mercury Care Home 
 
Grassy Narrows First Nation is located in Northwestern Ontario, approximately 90 
kilometres from Kenora, Ontario via Provincial Highway 671. The community is accessible 
year-round via Provincial Highway 671. The principal languages spoken are 
Anishinabemowin (Ojibwe) and English. Grassy Narrows First Nation has a registered 
population of approximately 1,600 (1,000 reside on reserve). 

 
Between 1962 and 1975, the Reed Paper Mill released 10 tonnes of mercury- 
contaminated effluent into the English-Wabigoon River. This resulted in environmental 
pollution and the contamination of fish within the river system, a major food source for 
Grassy Narrows First Nation, which poisoned the people of Grassy Narrows. The effects 
of mercury contamination are still being felt in the community today. Given the ongoing 


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impacts of mercury poisoning, the Home is expected to provide services to the community 
for at least 30 years. As a result, the Trust is expected to last at least 30 years. 

Responsibilities of the Secretary Trustee 
 
The Secretary Trustee is a new role which will be responsible for typical board secretary 
functions as well as sitting as a Trustee. Given the specific purpose of the Trust, there are 
additional responsibilities in terms of supporting compliance with the Trust Deed, 
establishing and adhering to practices and procedures, training of the Community Trustees 
and facilitating reporting on the Trust’s activities and other communications. 
 
The Secretary Trustee will also oversee the budget and many administrative needs of the 
Trust itself, and if the Community Trustees should be unable to act, the Secretary Trustee 
will be able and required to take steps to protect the Trust property. 
 
The Secretary Trustee is primarily responsible to the Trust which is independent from ANA. 
Chief and Council have the authority to dismiss the Secretary Trustee in limited 
circumstances. 
 
Key responsibilities will include carrying out the following: 

 
Setting up Trust Education, Practices and Procedures 

 • Developing and implementing a trustee orientation, initial education and continuing 
education plan, and the early initiation of this plan to support Community Trustees 
in their roles. 

 • Overseeing the development and implementation of essential polices, practices 
and procedures, including the confirmation of said policies, etc with Chief and 
Council as required in the Trust Deed. 


Management and Administration of the Trust 
 

 • Setting up and managing facilities, software and staffing as necessary for the 
operation of the Trust. This will involve facilitating decisions as to the nature of the 
“office” for the Trust. The “office” may be virtual. 

 • Preparing an annual budget for Trust operations, and associated reporting. 

 • Chairing meetings and facilitating minute-taking. 

 • Setting up and managing the proper long term and secure maintenance of all Trust 
records. 

 • Fostering a collegial, respectful small staff team and Board of Trustees, and a 
positive work environment. 

 • Supporting the development of agreements with any required external service 
providers. 

 • Co-ordinating the annual reporting process. 

 • Adhering to and meeting all requirements of the Trust Deed and as provided 
under the Framework Agreement and the Contribution Agreement, and any 


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4834-4802-6595, v. 1 

subsequent agreements relevant to the Trust; supporting the Trustees as a 
group in adhering to such requirements. 

 • Adhering to all applicable laws and regulation 

 • Supporting the Trustees in the diligent review of proposals to the Trust for 
funding to support the Mercury Care Home and its governance 

 • Supporting the Trustees in obtaining qualified advice in areas of expertise 
relevant to their decision making 

 • Supporting the periodic review of the Trust’s Sufficiency to meet the needs of 
the community 

 • Supporting informing Grassy Narrows Chief and Council and the Grassy 
Narrows community at large about the activities of the Trust 

 • Support the free, fair, and timely election of the community Trustees 
 
 
Relationship building 
 

Establishing and maintaining an effective professional relationship with the ANA 
Chief and Council and their relevant Teams, staff, the Home’s Executive Director and 
professional advisors. 

 
For more information on the responsibilities of the Secretary Trustee please see 
the Trust Deed. 
 
Experience and requirements: 
 

 • A minimum completion of a Bachelor’s degree (or equivalent). 

 • Strong experience with governance from a Board perspective; experience with the 
governance of a Board of Trustees will be particularly relevant, but not required. 

 • Legal experience is an asset. 

 • Experience in a managerial or supervisory capacity. 

 • Experience managing budgets. 

 • Experience in contract negotiation and with developing policies, practices and 
procedures. 

 • Demonstrated leadership and communication (in English) skills. 

 • Understanding of the Grassy Narrows mercury crisis. 

 • Experience working with First Nations or similar relevant experience. 

 • Strong computer skills. 

 • Commitment of at least 3 years to the job is an asset. 

 • Capacity to travel to Grassy Narrows and other locations for meetings 

 • Strong inter-personal skills 

 • Strong conflict resolution skills 


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4834-4802-6595, v. 1 

 • Strong problem-solving skills 
 
 
 
 
 
 
 
Terms of Work: 
 
 
The work is hourly contract services on an as-needed basis at a market rate to be 
negotiated between Grassy Narrows and the selected Secretary Trustee 
 
It is anticipated that in the first year the work the workload will be higher (up to 20 hours 
per week on average), and then become lesser in future years as operations become 
more routine. 
 
The Secretary Trustee will be engaged as a contractor and will not be an employee of 
Grassy Narrows First Nation. 
 
 
 
How to Apply: 

 
Applicants should send a cover letter, resume, and three professional references 
(including current contact information) to: <a href="mailto:gnmercuryjustice@gmail.com" target="_blank">gnmercuryjustice@gmail.com</a> 
 
You will be contacted if an interview is desired. 
 
Your references may be contacted. 
 
Deadline for Applications: August 11, 2025 
 
Unsuccessful candidates may not be contacted.

9 Administrative / Clerical Support Contract - Part Time Jobs