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<h2>Summary</h2><ul><li>Job Title: Book-Keeper/Office Manager (m/f/d)</li><li>Employment Type: Full-time</li></ul><h2>About us</h2>Rainbow's End Community Development is a dedicated organization within the social advocacy sector, committed to making a tangible difference in our community. We focus on empowering individuals and groups through various initiatives and programs, fostering a more inclusive and supportive environment for all.<h2>What you will do</h2><ul><li>Manage all bookkeeping tasks, including accounts payable and receivable, payroll, and financial reporting.</li><li>Oversee office operations to ensure efficiency and productivity.</li><li>Maintain accurate financial records and ensure compliance with relevant regulations.</li><li>Coordinate with external accountants and auditors as needed.</li><li>Support the management team with budgeting and financial planning.</li><li>Handle general administrative tasks, such as scheduling meetings and managing office supplies.</li></ul><h2>What we are looking for</h2><ul><li>Required: Proven experience as a bookkeeper or office manager.</li><li>Required: Proficiency in accounting software and MS Office Suite.</li><li>Required: Strong organizational and multitasking skills.</li><li>Optional: Experience in a non-profit or social advocacy setting.</li><li>Optional: Relevant certification in bookkeeping or office management.</li></ul><h2>Why join us?</h2><ul><li>Opportunity to make a meaningful impact in the community.</li><li>Collaborative and supportive work environment.</li><li>Competitive salary and benefits package.</li><li>Professional development opportunities.</li></ul><h2>Our Hiring process</h2><ul><li>Submit your application and resume.</li><li>Initial phone screening.</li><li>In-person or virtual interview with the hiring team.</li><li>Reference checks.</li><li>Final decision and offer.</li></ul><h2>Place of work / Location</h2><ul><li>Location: Rainbow's End Community Development, [Street Name], [City], [Country]</li></ul>

Rainbow's End Community Develo

Book-Keeper/Office Manager

SummaryThe Ottawa Gloucester Hornets Soccer club (OGH) is a not-for-profit community-based organization delivering soccer-based programming for youth players (U4-18).Job DescriptionJob Title: Administrative LeadSalary: $25, 000 - $28, 000Hours: 25 – 30 hours/week. Hours are flexible and most of the work will be done virtually.&nbsp;Duration: Permanent (Part-Time)&nbsp;Position OverviewThe Administrative Lead will primarily support the General Manager and the Registrar in the daily management of the club.&nbsp;The successful Administrative Lead is an energetic professional who can manage multiple files. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges found in a community-based, not-for-profit organization.&nbsp;Key ResponsibilitiesUnder the direction of the General Manager the Administrative Lead will<ul><li>Monitor phone line and emails&nbsp;</li><li>Assist Registrar with scheduling and management of field contracts and team schedules</li><li>Assist in managing the club’s registration system</li><li>Assist in managing basic financial accounting and management&nbsp;</li><li>Maintain files and records  &nbsp;</li><li>Assist in the coordination or administration of club events such as tournaments &nbsp;</li><li>Create social media posts&nbsp;</li><li>Manage social media accounts&nbsp;</li><li>Assist with the management of gym rentals, field assignments and dome rentals&nbsp;</li><li>Coordinating / leading manager meetings with league management information</li><li>Assist program leads with messaging, scheduling, posting events&nbsp;</li><li>Assist program leads in generating / exporting data from registration software</li><li>Performing data audits. Review&nbsp;/ edit documents sent to members&nbsp;</li><li>Other duties as required by the General Manager&nbsp;</li></ul>Qualifications, Knowledge, Skills<ul><li>Experience as an Administrative Assistant&nbsp;</li><li>Project management skills and experience required&nbsp;</li><li>Proficiency in MS Office 365 (MS Excel, MS Outlook, Sharepoint and Planner in particular)&nbsp;</li><li>Excellent time management skills and ability to multi-task and prioritize work&nbsp;</li><li>Experience with Canva and content creation</li><li>Attention to detail and problem-solving skills&nbsp;</li><li>Excellent written and verbal communication skills&nbsp;</li><li>Strong organizational and planning skills in a fast-paced environment&nbsp;</li><li>A creative mind with an ability to suggest improvements&nbsp;</li><li>Knowledge of not-for-profit sector an asset</li><li>Experience managing invoices and payroll an asset</li><li>Event planning experience an asset&nbsp;</li><li>Public relations and communications experience &nbsp;an asset&nbsp;</li><li>French language proficiency an asset&nbsp;</li></ul>OGH is an equal opportunity employer committed to maximizing the diversity of our organization, and actively encourages all equity seeking groups to apply. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status or any other legally protected factors.Interested candidates should submit a resume and cover letter to Nazeer Patel (General Manager) <a href="mailto:npatel@oghornets.ca" target="_blank">npatel@oghornets.ca</a>&nbsp;stating:&nbsp;“Administrative Lead”&nbsp;in the subject line by September 30, 2025. We thank everyone for their interest in this position; however, only those candidates invited to interview with us will be contacted.

Ottawa Gloucester Hornets

Administrative Lead

Medical Secretary 
 
Date Posted: July 28, 2025 Location: On-Site, 2398 Yonge 

Street (Yonge and 
Eglinton) 

Department: Medical Secretaries Position Status: Regular Part-Time 
Hours of Work: 17.5-21 hours weekly FTE Status: 0.5-0.6 
Weekday Shifts 
Required: 

Days, Evenings Weekend Shifts 
Required: 

N/A 

Salary Range: $22.40/hour-
$26.99/hour 

Statutory Holidays 
Required: 

As operationally 
required 

Union Status: Unionized Benefit Entitlement: Benefits and HOOPP 
Positions Available: 2 


About Us: 

Vibrant Community Health (“Vibrant”) is driven by a strong commitment to community and a 
client-centred approach that aims to improve the quality of life and health outcomes for 
individuals living in North Toronto, especially those who are vulnerable and face complex 
challenges and systemic barriers to care such as physical disabilities, social isolation, 
members of racialized communities and older adults. 

Located in a restored, accessible heritage building at the heart of Yonge &amp; Eglinton, Vibrant 
offers a welcoming and inclusive workplace where your work has purpose and your impact is 
felt throughout the community. 

Position Overview: 

As a member of an interdisciplinary team, the Medical Secretary provides reception and 
clerical support to the staff and programs at Vibrant and is responsible for receiving and 
welcoming clients and guests to our Health Centre. Duties include booking/rescheduling 
appointments, monitoring clinician schedules, and providing general administrative support 
to primary care &amp; allied care providers using an electronic medical record (EMR). Some 
evening work will be required. This position is expected to work onsite. 
 
Summary of Duties 

 • Provide reception services including positive customer service, communication with 
clients, answering incoming calls and directing calls accordingly 

 • Respond to general inquiries, obtaining services for clients (e.g. taxis, referrals to 
other agencies etc.) and providing information to the public and other agencies 
regarding services 

 • Scan, fax and / or mail documents as required 
 • Triage incoming phone calls; schedule &amp; confirm client appointments, tests, follow-

ups, and manage schedules using an electronic medical record (EMR) as required 
 • Respond to the administrative needs of clinical staff by assisting with computer work, 

photocopying, faxing, filing, and scheduling 


 • Ensure client records and files are accurate and current, and update the medical 
record system with appropriate information as needed 

 • Coordinate referrals with external service providers 
 • Ensure clients have appropriate registration and requisition forms 
 • Distribute harm reduction supplies when needed 
 • Share information collected from clients with the appropriate clinical staff 
 • Participate in meetings as required 
 • Adhere to all policies and procedures of the Vibrant Community Health 
 • Participate in other duties as assigned 

Qualifications/Skills 

 • High School Diploma or equivalent, medical administrative education an asset 
 • Minimum 1 years’ experience as a medical secretary or administrative assistant 
 • Experience working in a community health setting 
 • Proficiency in the use of computer technology, specifically with using electronic 

medical record (EMR) systems; experience using PS Suite is an asset 
 • Knowledge of the health care sector including primary health care and the 

community-based health model 
 • Demonstrated experience working with vulnerable populations with complex health 

needs including seniors, people living with disabilities and those who may have 
difficulty accessing health care 

 • Knowledge of harm reduction principles and Independent Living philosophy 
considered an asset 

 • Demonstrated ability to work independently and as a member of a multi-disciplinary 
team. 

 • Excellent communication, interpersonal and organizational skills 
 • Police clearance documentation will be required for employment 


Please click the links below to apply: 

<a href="https://vibrantcommunityhealth.ca/medical-secretary-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1</a> (0.5 FTE) 

<a href="https://vibrantcommunityhealth.ca/medical-secretary-1-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1-1</a> (0.6 FTE) 

We sincerely thank all applicants; however, only those selected for an interview will be contacted. 

Vibrant Community Health is committed to following the principles of dignity, independence, and equal 
opportunity in the delivering of its goods and services and fostering an inclusive environment for our 
clients, volunteers, and staff. We welcome and encourage applications from Indigenous peoples, 
racialized persons/persons of colour, persons with disabilities, women, LGBTQ2S persons, and 
others with the skills and knowledge to productively engage with diverse communities. 

Vibrant Community Health is committed to providing accessible employment practices that are 
compliant with the Accessibility for Ontarians with Disabilities Act (AODA). If you require 
accommodation to participate in the hiring process, please contact <a href="mailto:careers@vibrantch.ca" target="_blank">careers@vibrantch.ca</a>. 


<a href="https://vibrantcommunityhealth.ca/medical-secretary-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1</a>
<a href="https://vibrantcommunityhealth.ca/medical-secretary-1-1" target="_blank">https://vibrantcommunityhealth.ca/medical-secretary-1-1</a>
<a href="mailto:careers@vibrantch.ca" target="_blank">mailto:careers@vibrantch.ca</a>

3 Administrative / Clerical Support Contract - Part Time Jobs