Volunteer Bookkeeper

POSITION SUMMARY:

Reporting to the Executive Director, this volunteer Bookkeeper position will support the agency in maintaining accurate, timely financial records of METRAC. This position will assist us in budget processes, calculating and balancing program expenses.

Work is carried out using a team approach, collaborating with the Bookkeeper, administrative and program staff, and, occasionally, the Board of Directors, which requires clear, open communication. This role will require QuickBooks experience.

Areas of work are outlined below:

RESPONSIBILITIES:

• Support the Executive Director with budgeting processes and with bi-monthly financial reporting
• Assist in maintaining precise and up-to-date financial records that adhere to provincial, territorial and federal tax regulations
• Implements and monitors financial systems and controls, suggesting best practices and reporting accounting errors to management
• Prepares the annual/monthly program budget
• Enter Accounts Payable and Accounts Receivable (A/R & A/P) into QuickBooks
• Reconcile monthly credit card statements (if there is one), including entry into QuickBooks Volunteer
• Report accounting errors to management
• Prepare invoices for monies owed to METRAC
• Prepare tax receipts for all donations monthly

QUALIFICATIONS:

• Confidentiality
• Police Reference Check
• Good working knowledge of requirements for non-profit or charitable organizations
• Familiar with audit preparation
• Strong planning, organizing, and coordinating skills; and attention to details
• Proven problem-solving skills, accuracy and creativity
• Proficiency in Excel
• Sound judgement and discretion in all aspects of work and professional relationships, including managing confidential information
• Solid written and verbal communication skills
• Knowledge of accounting systems and processes would be an asset
• Experience with QuickBooks is not required, but is an asset