Vendor & Donor Coordinator

Reports to: Director of Sales & Development
Type: Volunteer (Fixed 6 months, possibility to continue)
Previous Experience Required: None — training, mentorship, and support will be provided

About SAD Mag

SAD Mag is an independent Vancouver publication featuring stories, art, and design. Founded in 2009, we publish local contemporary and emerging Vancouver artists and writers with a focus on inclusivity of voices and views. SAD Mag

The SAD Magazine Publishing Society is a registered non-profit and completely volunteer-run. (SAD Mag)

About the Role

You’ll help SAD build and maintain strong relationships with Vancouver-based vendors (shops, galleries, boutique retailers) and local donors. Your role is to make sure vendors in Vancouver feel supported, informed, and empowered to represent and promote SAD. You’ll help bring in new vendors/donors in Vancouver who align with SAD’s mission and values.

Key Responsibilities

• Serve as main point of contact for all Vancouver-based vendors and donors
• Ensure Vancouver vendors are well stocked (print copies, merch etc.), fully informed of upcoming SAD launches, events, and promotional campaigns
• Provide tools, assets, and support so Vancouver vendors can represent SAD well (display materials, signage, marketing kits)
• Encourage vendor/donor participation in SAD promotions, events, and campaigns in Vancouver
• Track feedback, performance, and any revenue or promotional impact from Vancouver vendors/donors
• Maintain regular, proactive communication (email, check-ins, in-person/virtual as feasible)
• Develop and maintain a vendor/donor “pitch kit” specific to Vancouver that shows what SAD offers and why Vancouver vendors/donors might want to work with us
• Identify and reach out to potential new Vancouver vendors and donors
• Onboard new vendors/donors: helping them understand expectations, what support SAD offers, how to collaborate with our workflows (orders, promotions, communications)
  

What You’ll Gain (Volunteer Experience)

• Real hands-on experience in building relationships with vendors and donors in Vancouver
• Skills in outreach, onboarding, supporting vendors/donors, performance tracking, communications
• Insight into how SAD operates in Vancouver: how print issues are distributed, promoted; how vendor/donor relationships contribute to our reach
• A visible, measurable impact: you’ll see how your efforts help SAD’s presence, visibility, and revenue in Vancouver grow
• Valuable resume/portfolio experience in nonprofit / arts / publishing / community engagement
  

The Attitude We’re Looking For

We value volunteers who:

• Are reliable and follow through - you commit and deliver
• Have a can-do mindset - curious, resilient, willing to learn even when something is new
• Communicate clearly and proactively - share updates, ask questions, flag issues early
• Are collaborative & supportive - able to work with vendors, donors, the SAD team, and external stakeholders
• Are enthusiastic about SAD’s mission: uplift emerging voices, art/design, diversity, inclusion
  

How to Apply

Send davida@sadmag.ca your resume and short note about yourself.

Want to go above and beyond? Tell us about vendor, venue, company you’d love to see SAD collaborate with.