SVP Grantmaking and Operations Manager (18-Month Parental Leave Contract)

Job Title: SVP Grantmaking and Operations Manager (18-Month Parental Leave Contract)

WHO WE ARE: A community of philanthropists and changemakers. We’re a grantmaking foundation, but we give differently. At SVP, we’ve re-imagined the role philanthropy can play in our communities. Through our venture philanthropy model, we find, fund, strengthen, and scale nonprofits with the ultimate goal of helping vulnerable children, youth, and families in B.C. thrive. We also strive to educate and engage philanthropists. To do this, we use the time, talent, treasure, and ties of the SVP community—our 150+ SVP Partners (our donors), the SVP team, and our 30+ nonprofit organizations (our Investees and Alumni). We want to change the game for nonprofits, the kids they support, and the nonprofit sector as a whole.

HOW WE WORK: We foster a people-first culture, recognizing that meaningful change happens when our team members feel valued and empowered. Our work can at times be fast-paced but not at the expense of work-life balance. Collaboration is in our DNA—we bring together donors and community leaders to drive change. It is also a core part of our work culture. We are a small team of problem-solvers who wear many hats, often shifting between different priorities and responsibilities within the same day. We strive to be flexible, take initiative, and embrace the complexity that is inherent in our work. We celebrate different workstyles and bring our whole selves to work. We work in a hybrid model in Vancouver and enjoy spending one and a half days (or more) together in our shared office. Given the nature of this role, we require the successful candidate to be a resident of B.C. and within commuting distance of Vancouver, B.C.

THE JOB: This role ensures SVP’s grantmaking and core operations run efficiently and consistently. You will coordinate day-to-day grantmaking processes—from pipeline development and due diligence to Investee selection and grant tracking—while supporting the systems that keep the organization running smoothly. Responsibilities include financial administration, Salesforce management, board and committee logistics, donation processing, and coordinating internal workflows and timelines.

A typical month might include:

• Coordinating due diligence and review of nonprofit applicants across granting streams, including applicant communications, screening and research, committee communications, scheduling, information synthesis, and preparation of assessment and presentation materials.
• Managing grant tracking, donation processing, data entry, reporting, and Salesforce updates to maintain accurate records.
• Supporting Board meeting logistics, including scheduling, board packages, and minute-taking.
• Handling ongoing operational priorities such as coordination with the bookkeeper, banking, accounts payable/receivable, internal inquiries, and office systems.
• Identifying opportunities to improve processes, strengthen systems, and increase efficiency across grantmaking, operations, and data management.

This role is ideal for someone who balances big-picture thinking with detail-oriented execution, and enjoys building strong systems, supporting thoughtful grantmaking, and helping a small organization run effectively. It suits someone with a background in nonprofit, philanthropy, operations, or administration who is comfortable managing recurring responsibilities and evolving priorities in a fast-paced, mission-driven environment.

ACCOUNTABILITY: The Grantmaking and Operations Manager is accountable to the CEO.

WHAT YOU CAN DO:

Our ideal candidate has the following skills, knowledge & experience:

1. Grantmaking Management (60%)

• Process Management and Improvement: Coordinate and refine end-to-end grantmaking processes, including pipeline development, applicant tracking and communications, due diligence coordination, meeting logistics, and documentation.
• Research & Information Processing: Gather, assess, synthesize, and communicate information about applicant organizations clearly and accurately.
• Criteria-Based Assessment: Evaluate organizational fit against SVP’s grantmaking values and criteria with consistency and attention to nuance.
• Committee Support & Contribution: Support the grantmaking committee through clear materials, thoughtful analysis, and active participation; opportunity to serve as a voting member.

2. Operations & Administrative Management (25%)

• Operational Coordination: Manage recurring operational processes, internal workflows, meeting logistics, scheduling, and organizational administration in a fast-paced, small-team environment.
• HR Administration and Compliance: Support onboarding and offboarding, benefits administration, insurance renewals, and regulatory requirements (e.g., annual filings, business licenses, WorkSafeBC reporting).
• Tech Savvy & Systems Orientation: Administer and improve systems such as Salesforce, Google Workspace, Zoom, Slack, and basic website/IT coordination.
• Organization, Detail & Follow-Through: Highly organized and process- and detail-oriented, able to manage multiple priorities and deadlines while maintaining accuracy.

3. Financial Administration & Data Management (15%)

• Financial Administration: Support day-to-day financial processes including donation processing, grant disbursements, accounts payable and receivable, banking, coordination with the bookkeeper, financial reporting, and required charity-related filings.
• Salesforce & Database Management: Maintain accurate records, generate reports, and improve systems for tracking grants, donors, and organizational activity.
• Reporting: Compile and track key data, and develop clear reporting tools and dashboards to support monitoring and decision-making.

WHO YOU ARE:

1. Strong Communication & Stakeholder Support

• Clear Communication: Strong written and verbal communication skills; able to act as a reliable point of contact for donors, applicants, staff, and committee members.
• Relationship Management: Builds trust and manages relationships while navigating sensitive or complex information.

2. Analytical Thinking & Initiative

• Critical Thinking: Strong critical thinking and problem-solving skills, with the ability to identify improvements across systems and workflows.
• Problem Solving: Proactive, resourceful, and able to take ownership and follow through with minimal oversight.
• Initiative: Anticipates needs, takes action proactively, and advances work with minimal oversight.
• Adaptability: Adaptable and comfortable managing shifting priorities and seasonal demands.

3. Nonprofit Sector Knowledge

• Understanding of Nonprofit Landscape: Understanding of nonprofit dynamics, including stakeholder stewardship and partner relationships.
• Sector Sensitivity: Applies an equity lens and considers power dynamics in communication and decision-making.

4. Team Collaboration & Support

• Cross-Departmental Collaboration: Works effectively across functions, balancing independent responsibilities with collaboration.
• Supportive Nature: Contributes to a supportive team environment and shared goals.
• Collaborative Mindset: Works across functions and supports interdependent work in a team where people wear multiple hats.

DIVERSITY: SVP Vancouver is an equal-opportunity employer, and we are committed to cultivating a team that reflects the diversity of Vancouver. We do not discriminate on the basis of race, colour, national origin, religion, age, sexual orientation, gender identity, marital or domestic partner status, veteran status, medical condition, mental or physical disability that would not prevent the performance of essential job duties without reasonable accommodation.

BENEFITS: The salary range for this 18-month term contract role is $65,000-$70,000 plus comprehensive benefits (available after 3-month probationary period), including 4 weeks paid vacation and paid leave during our holiday office closure. The SVP team also has the flexibility to complete their work in four days a week.

ACCESSIBILITY: Please note, SVP’s main office space is located on the third floor with an elevator for access to the office. The office is a shared work space, which includes hot desks and meeting rooms available for booking.

START DATE: The expected start date for this position is July 6, 2026. Interviews will be conducted on a rolling basis starting in May 2026.

PROCESS:

• Click through to apply, upload your resume only in PDF format and complete the short questionnaire.
• Applications will be accepted on a rolling basis as resumes are received.
• Selected candidates will be invited to a 45-minute video screening.
• After the video screening, another round of selected candidates will be invited to participate in a 60-minute in-person interview.

We take a thoughtful, human-centered approach to hiring. All applications are reviewed by our team and not screened using automated or AI-based tools.

HONORARIUM: In recognition of the labour that goes into preparing for an interview, applicants selected for an in-person interview will receive a $50 honorarium for their time.

HOW TO APPLY: Please complete the questionnaire and upload only a resume as a PDF by clicking the apply now button below.

Please note, applications for this role will close on May 13 at 5:00 PM PT.