Specialist, Training & Events

POSITION SUMMARY

Reporting to the Manager, Professional Development & Education, the Specialist, Training & Events is responsible for coordinating and delivering GFOABC’s training programs and events, including workshops, webinars, Boot Camp, the Annual Conference, and special programs.

This role plays a critical part in ensuring operational reliability, consistency, and quality across GFOABC’s training and events calendar. The successful candidate will be detail-oriented, service-focused, and comfortable owning execution within defined scope and processes.

Key Responsibilities

Program & Event Coordination

• Independently coordinate logistics for assigned workshops, webinars, and events from planning through delivery
• Manage event registration processes, participant communications, and scheduling
• Coordinate venues, catering, audiovisual services, and virtual platforms
• Serve as a primary point of contact for participants, facilitators, vendors, and service providers.

Program Delivery Support

• Support facilitators and speakers with materials, schedules, and logistics
• Assist with delivery of in-person, virtual, and hybrid events
• Prepare participant materials, agendas, and post-event communications
• Provide on-site and virtual event support to ensure smooth delivery.

Operational Systems & Documentation

• Maintain accurate event calendars, checklists, and timelines
• Track participant data, attendance, and evaluations
• Prepare post-event summaries, statistics, and basic reporting
• Contribute to documentation of event workflows and operational resources

Administrative & Team Support

• Support coordination across internal roles to ensure consistency in member experience
• Respond to participant and partner inquiries in a timely, professional manner
• Identify and suggest process improvements that enhance efficiency and clarity

Key Relationships

Reports to

• Manager, Professional Development & Education

Engages with

• Executive Director
• Manager, Member Services & Communications
• Contractors, Partners, and Subject Matter Experts
• Members, Sponsors, and Exhibitors
• Venues and Service Providers

CANDIDATE QUALIFICATIONS

This role is ideal for a detail-oriented, organized professional who thrives in an event-driven environment and enjoys supporting high-quality training and learning experiences. The successful candidate will have strong project coordination skills, a service-oriented mindset, and the ability to manage multiple priorities in a fast-paced, collaborative setting.

REQUIREMENTED EXPERIENCE (Documented)

Applicants must demonstrate the following experience clearly on their resume:

• Minimum two (2) years of documented experience coordinating professional development programs, training sessions, or events
• Direct responsibility for event logistics, registration, scheduling, and participant communications
• Experience coordinating with external facilitators, speakers, or vendors
• Experience supporting virtual or hybrid events (e.g., Zoom, Teams, webinar platforms)
• Experience maintaining event records, calendars, or operational documentation

Applications that do not clearly demonstrate these requirements may not be considered.

CORE COMPETENCIES

• Operational Excellence: Strong attention to detail and reliability in execution
• Service Orientation: Professional, responsive, and participant-focused
• Role Ownership: Comfortable managing assigned work independently within defined scope
• Collaboration: Works effectively within a small, interdependent team
• Adaptability: Able to manage multiple priorities in an event-driven environment

COMPENSATION & BENEFITS

• Salary Range: $55,000 – $65,000 (Specialist, non-management level)
• Participation in the Municipal Pension Plan
• Health & wellness benefits
• Three (3) weeks’ vacation
• Permanent, full-time position

LOCATION & WORK REQUIREMENTS

• Primary work location: Victoria, BC
• Occasional travel within BC required
• Availability for occasional evenings and weekends during major events

APPLICATION REQUIREMENTS

To apply, please submit:

1. A resume clearly outlining your event coordination experience and responsibilities
2. A cover letter that includes:
   • The types and approximate number of events or programs you have coordinated
   • The level of responsibility you personally held (supporting vs independently coordinating)
   • Why an operational specialist role aligns with your experience at this stage

Only candidates selected for interviews will be contacted.

CLOSING DATE

This role is well-suited to candidates who enjoy execution, coordination, and delivering high-quality experiences, and who are comfortable working within defined scope and processes in a small, collaborative organization.

GFOABC is committed to equitable, transparent hiring practices and appreciates all applications.