Specialist, Training & Events

POSITION RESPONSIBILITIES

Reporting to the Manager, Professional Development & Education, the Training & Event Specialist is responsible for the coordination, logistics, and delivery of GFOABC’s training programs and events. This includes hands-on planning, registration management, communications coordination, vendor engagement, and on-site execution to ensure high-quality learning and networking experiences for members.

The Training & Event Specialist plays a key role in ensuring operational excellence in event delivery, supporting program innovation, and maintaining consistency in member experience across all professional development and event activities.

Program & Event Coordination

• Coordinate logistics for all professional development programs and events, including workshops, Boot Camp, the Annual Conference, webinars, and special events.
• Support the implementation of the annual program plan, ensuring alignment with organizational priorities and brand standards.
• Manage venue bookings, catering, audiovisual requirements, and on-site logistics for in-person and virtual events.
• Coordinate event registration processes, track participant data, and provide reporting to the Manager, Professional Development & Education.
• Serve as the primary point of contact for program participants, vendors, and contractors regarding event logistics and scheduling.
• Draft event communications, including pre-event instructions, follow-up materials, and participant evaluations.

Program Delivery Support

• Collaborate with facilitators, speakers, and partners to prepare materials, presentations, and workshop supplies.
• Support the design and production of program materials in coordination with the Manager, Member Services & Communications.
• Assist in delivering virtual and hybrid sessions, ensuring seamless participant engagement and technical quality.
• Attend and support all major events on-site, providing participant assistance, coordination, and quality control.

Budgeting & Reporting

• Support program and event budget development and tracking.
• Maintain accurate financial records for event expenditures and vendor payments.
• Assist in the preparation of post-event summaries, participant statistics, and evaluation reports.

Administrative & Operational Support

• Maintain event calendars, project timelines, and registration databases.
• Support the collection and analysis of participant feedback to inform future programming.
• Contribute to process improvements and documentation for event management workflows.

KEY RELATIONSHIPS

Reports to

• Manager, Professional Development & Education

Engages with

• Executive Director
• Manager, Member Services & Communications
• Contractors, Partners, and Subject Matter Experts
• Members, Sponsors, and Exhibitors
• Venues and Service Providers

CANDIDATE QUALIFICATIONS

This role is ideal for a detail-oriented, organized professional who thrives in an event-driven environment and enjoys supporting high-quality training and learning experiences. The successful candidate will have strong project coordination skills, a service-oriented mindset, and the ability to manage multiple priorities in a fast-paced, collaborative setting.

A post-secondary diploma or degree in event management, communications, business administration, or a related field is preferred, along with at least two years of experience in event coordination, training logistics, or a comparable role. An equivalent combination of education and experience will be considered.

REQUIREMENTS

• Experience coordinating logistics for professional development programs or events (in-person and virtual).
• Strong administrative and project coordination skills, including task management and scheduling.
• Excellent communication and interpersonal skills, with a commitment to member service.
• Familiarity with event registration and CRM systems, online meeting platforms, and digital communication tools.
• Ability to work both independently and as part of a small, collaborative team.
• Availability to travel and work occasional evenings or weekends for major events.

COMPETENCIES

Operational Excellence: Demonstrates strong organizational skills, attention to detail, and commitment to high-quality execution in all event and program delivery activities.

Service Orientation: Builds positive relationships with members, partners, and colleagues through professionalism, responsiveness, and reliability.

Collaborative Team Player: Works cooperatively across roles and teams, contributing to a culture of shared purpose and accountability.

Adaptability: Thrives in dynamic environments, responding to change with flexibility and a solutions-focused mindset.

Innovative Problem Solver: Identifies opportunities to improve processes, streamline workflows, and enhance member experience.

POSITION DETAILS:

LOCATION: Victoria, BC

SALARY: $55,000 - $70,000 plus benefits (18-month contract)

BENEFITS: Municipal Pension Plan, Health & Wellness, 3 weeks’ vacation.

POSTING DATE: October 16, 2025

CLOSING DATE: December 15, 2025