Specialist, Operations - Mackenzie Health Foundation

HOW TO APPLY: Applicants may submit their application electronically via the Intranet no later than 4:30pm on the posting closing date. If

applying to multiple postings, please submit an application for each individual job posting.

Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

Specialist, Operations – MH Foundation COMPETITION NUMBER: 2025-16752

STATUS: Permanent Full Time

DEPARTMENT: Mackenzie Health Foundation

REPORTS TO: Vice President, Operations

HOURS: Days, 7.5 Hour Shifts (with flexibility required)

MACKENZIE HEALTH FOUNDATION:

Mackenzie Health Foundation invites you to be part of an extraordinary journey. We’ve completed our

incredible $250 million capital campaign, which built and equipped Cortellucci Vaughan Hospital —

Canada’s first smart hospital and the first hospital in Vaughan. Now, we’re building on that incredible

success with renewed energy and ambition.

As we look to the future, our focus is on continued growth, innovation and impact. Join us in fulfilling

our statement of purpose: Be a leader in health care philanthropy to inspire community support of

patient care excellence at Mackenzie Health. Enjoy a rewarding work environment with flexible

schedules, growth opportunities, and a culture of inclusivity and belonging.

ROLE SUMMARY:

This role works in tandem with the Specialist, Operations role to accurately and efficiently process the generous donations received by Mackenzie Health Foundation. An integral member of the Operations team, this role focusses on tax receipting, financial reconciliations, Accounts Payable, and reporting.

Contribute to the Foundation by:

• Weekly, prepare tax receipts, business acknowledgement receipts and/or thank you letters for gifts received; complete annual consolidated tax receipting.

• Lead the Accounts Payable process, including invoice and payment processing.

• Accurate and timely data entry of donations and donor related information into Raiser’s Edge, including gifts of stock.

• Process credit card donations and complete bank deposits; complete refunds and gift adjustments as needed.

• Monthly, complete reconciliation including identifying and resolving discrepancies, completing gift adjustments.

• Lead, data reporting, providing data exports, and donor statements for staff as requested.

• Receive donations by phone and respond to donor inquiries.

• Follow and maintain policies, procedures, processes, workflows and methodologies.

• Back-up for Specialist, Operations, and Coordinator, during vacations/absences.

HOW TO APPLY: Applicants may submit their application electronically via the Intranet no later than 4:30pm on the posting closing date. If

applying to multiple postings, please submit an application for each individual job posting.

Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

What must you have?

• Minimum two (2) years of data entry/gift processing experience

• Experience with Raiser’s Edge

• Access to a vehicle and a valid driver’s license

What else do you bring?
• Strong numeracy skills with a high attention to detail and accuracy
• Aptitude for computers and ability to learn new systems quickly
• Basic accounting knowledge an asset
• Excellent phone etiquette and effective interpersonal skills with a professional presence and

manner
• Able to multi-task and work independently
• Be a team player who is also self-motivated and works effectively in a fast-paced environment

with deadlines and multiple workflows
• Able to maintain and work with a high volume of confidential information
• Demonstrated ability to exercise discretion and good judgment, take initiative and respect the

confidentiality of sensitive information and materials
• Proficiency with MS Office Suite

Preferably, your profile also includes:

• Experience working in a health care or not-for-profit environment

• Minimum college and/or university degree or equivalent

This position is permanent, full-time, with a hybrid schedule including a minimum of 2 days/week on- site. Mackenzie Health Foundation offers competitive compensation plus benefits and a pension plan.

All qualified candidates are encouraged to apply as soon as possible, as interviews will be conducted on a rolling basis.