Special Events Officer

Special Events Officer (Contract)

Annual Salary Range: $63,000 - $73,000

Note: This is a term position, with an estimated end date of December 18, 2026.

Purpose:

The Special Events Officer leads the planning and execution of the Foundation’s events. This role also contributes to the overall events portfolio including major gift events, community events and annual signature events: Lights of Hope and Feast of Fortune.

Responsibilities:

• Organize and implement one-time and reoccurring events.
• Collaborate and work closely with the Donor Relations, Major Gifts and Communications teams to set event goals and identify appropriate messaging.
• Recommend appropriate strategies and timing for events, schedule debriefs and provide appropriate follow-up.
• Lead multi-department projects groups when necessary.
• Lead planning and preparation, maintaining critical paths and timelines.
• Manage and track expenses so all events come in on-budget; ensure invoices are paid on time and tracked accordingly.
• Work closely with the Communications team to produce events-related collateral and promotional materials.
• Collaborate across the Foundation to leverage the effectiveness of our events.
• Maintain guest lists, in-kind donor lists, and organizational lists.
• Prepare event materials, briefing notes, nametags, collateral, and signage.
• Document and ensure accurate event records in Raiser’s Edge.
• Lead post-event debriefs and work with fundraisers to analyze efficacy of events through data and feedback collection.
• Cultivate positive relationships with external stakeholders including hotels, contractors, and committee members.
• Support events as directed by the Director of Events

Qualifications:

• Post-secondary Diploma in a relevant field of study or an equivalent combination of education and experience.
• 5+ years’ relevant event experience.
• Excellent verbal and written communication skills.
• Strong attention to detail.
• Able to work efficiently in a team-based environment.
• Highly computer-literate with intermediate Microsoft Office skills; experience with Raiser’s Edge an asset.
• Experience with Givergy an asset.
• Experience with virtual events an asset.
• Experience in graphic design an asset.
• Ethical behaviour consistent with the mission and values of St. Paul’s Foundation.

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

About St. Paul’s Foundation

St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care’s 19 sites across BC. Our generous donors are an essential part of Providence Health Care’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Centre – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important.

www.helpstpauls.com