Special Events Coordinator

YWCA Program Centre tel 604 895 5800 535 Hornby Street fax 604 684 9171 Vancouver, BC V6C 2E8 ywcavan.org

CHARITABLE REGISTRATION #108227943 RR0001

Employment Opportunity: Special Events Coordinator Come as you are. Make a real impact. At YWCA Metro Vancouver, we’ve been making a difference in the lives of women, families, youth and job seekers across the region for over 125 years – and we’re just getting started. We are a dynamic, forward-thinking organization offering affordable housing, early learning and childcare, employment and training services, mentorship, violence prevention, legal services and so much more. We also advocate for systemic change by educating the public and influencing policy. Watch this short video to learn about what we do – it’s more than you think! Diversity is our strength. As an equity-seeking organization, the YWCA values its diverse workplace and is committed to fostering a community of inclusion and belonging. Our values – intention, courage, community and empowerment – guide everything we do and shape the kind of workplace we are proud to offer. We welcome diverse voices and lived experiences, and we support flexible work arrangements to help you thrive personally and professionally. About the role: Status: Regular Full Time, 35 hours per week. Location: 535 Hornby Street, Vancouver, BC & remote within BC

This position will work closely with the Associate Director, Special Events and Events Specialist on all aspects of the Fund Development Department’s special events. The YWCA’s major event is the Women of Distinction Awards and quarterly Inner Circle Impact Series Events are also planned each year.

The successful candidate will work with a team to ensure that the financial goals of the Fund Development Department are met and will represent the YWCA in public and one- on-one situations. We each work independently and are fully responsible for our own areas but we work collaboratively as a dynamic team to ensure the best quality product for our donors and therefore the women and children the YWCA serves. What you’ll be doing:

• The Special Events Coordinator will assist with the following:
• All aspects of special event planning for subject, but not limited to YWCA’s

premier fundraising Awards dinner, Women of Distinction Awards, Impact Series events and other special events.

• Coordinating senior level volunteers on committees and during events

https://www.instagram.com/reel/C_04Dr0yUw9/

YWCA Program Centre tel 604 895 5800 535 Hornby Street fax 604 684 9171 Vancouver, BC V6C 2E8 ywcavan.org

CHARITABLE REGISTRATION #108227943 RR0001

• Prospecting new sponsors; maintaining and enhancing relationships with current sponsors

• Incorporating and overseeing organizational fundraising strategies (auction, raffle, solicitation) into events

• Work with AV vendors to coordinate audio visual aspects of the event

What you’ll need:

• Minimum 6 months events experience
• Post-secondary education
• Experience with enhancing sponsor and donor relationships a bonus
• Detail oriented and ability to handle multi-tasks in a fast-paced environment
• Ability to work independently and with a team
• Strong organizational and critical thinking skills with an ability to prioritize, plan

and problem solve
• Strategic, proactive work style
• Excellent written and oral communication skills with the ability to write a variety of

documents, such as proposals, reports and correspondence
• Strong Microsoft Office skills (Word, Excel)
• A valid clear criminal record check (including working with vulnerable

populations) is required. Bonus qualities (but not required):

• Driver’s license
• Video production or AV knowledge
• Experience with Adobe InDesign
• Marketing and design experience an asset
• Experience with Raiser’s Edge an asset

What we offer: We offer our eligible employees the following benefits as part of their total rewards package:

• Extended medical and dental benefits
• A defined benefit pension plan (MPP)
• Pregnancy, parental and adoption leave top up
• 15 vacation days and 3 personal days, in addition to paid sick leave (pro-rated)
• Flexible working arrangements for applicable positions
• Employee Family Assistance Program, a confidential and voluntary support

service for employees and their eligible family members
• A workplace that prioritizes employee health, safety and well-being, including

many learning and growth opportunities such as our employee mentorship

YWCA Program Centre tel 604 895 5800 535 Hornby Street fax 604 684 9171 Vancouver, BC V6C 2E8 ywcavan.org

CHARITABLE REGISTRATION #108227943 RR0001

program and three equity committees that help to support our goals towards achieving meaningful equity and inclusion.

• Free staff membership to our Health + Fitness Centre
• Discounts at our YWCA Hotel
• Priority in YWCA Child Care Centres

Pay Rate: $28.05 If you're seeking a workplace where your values align with your work, and where every voice drives meaningful change, we’d love to hear from you. Please submit your resume and cover letter by end of day Friday, August 8, 2025 at 5:00pm to:

Jena Fair, Associate Director, Fund Development & Special Events (she/her) Email: jfair@ywcavan.org

We’re committed to increasing representation and equity across our organization. We strongly encourage applications from women, Black, Indigenous, People of Colour, 2SLGBTQIA+ individuals, people with disabilities and others from marginalized communities. We’re also focused on creating leadership opportunities for Indigenous, Black, and gender-diverse individuals. If you'd like to learn more about our inclusive culture before applying, feel free to contact our Equity and Engagement Manager at people@ywcavan.org. Accessibility is a priority for us. If you need any accommodations to apply or have questions about the process, please reach out to the hiring manager listed. We make hiring decisions based on qualifications, transferable skills, lived experience and organizational needs. Thank you to everyone who applies — only those selected for an interview will be contacted. Want to learn more about working at the YWCA? Explore our careers page. We respectfully acknowledge that our main office and many of our programs are located on the traditional, ancestral and unceded territories of the xÊ·məθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and səlilwətaɬ (Tsleil-Waututh) Nations, and that our work across British Columbia spans the territories of more than 200 First Nations. We also acknowledge the First Nations, Metis and Inuit peoples who live in our communities. YWCA Metro Vancouver is committed to truth and reconciliation. This includes understanding the truth and impact of our shared colonial history, making positive changes within our organization and taking actions that advance safety, justice and equity for Indigenous peoples.

mailto:people@ywcavan.org https://ywcavan.org/careers