Senior Office Clerk

Senior Office clerk with document management and translation Experience

Full-time position 40 hrs/week

Start date: as soon as possible.

Term: one-year contract with possible renewal

Summary of responsibilities

The Oblates of Mary Immaculate, a catholic religious order of Priests and Brothers, are seeking a bilingual (French/English), detail-oriented individual who can review files, scan, organize, and decipher many old, archived handwritten documents.

Major responsibilities and tasks

1. This individual will work in collaboration with multiple stakeholders, the leadership team, and the remote archivists from across the country.
2. The ability to summarize a narrative of historical nature
3. Translate in summary form, from French to English, handwritten and electronic documents.
4. Review and collate documents into an electronic format as described in our process.
5. Coordinate the transfer of information from the archives to the various stakeholders.
6. Review OMI Lacombe Canada archival records, consult with archivists on retention policies and procedures.

Qualifications /Experience

• 2 to 3 years of office file management experience.
• Being fully Bilingual is a must in French and English.
• A respect for confidentiality to the highest degree.
• Working knowledge of Microsoft Products, including Office, Excel, and scanning software.
• Ability to summarize documents.
• An independent self-starter with the ability to follow process directives.
• The individual will need to pass a police vulnerable sector check.

Work location:

This is considered an in-office position. Parking is provided, and city transit is also a block away.

Remuneration/compensation

• Starting salary, in the range of $25. Per hour, based on experience.
• Hours of work: 40 per week (8 to 4), with a paid ½ hour lunch break
• Benefits start after probationary period

Our Oblate Community

OMI Lacombe Canada is part of the Missionary Oblates of Mary Immaculate, founded in 1816 by St. Eugene de Mazenod in Aix-en-Provence, France. Today, from Ottawa to the west coast and into the far north, the brothers and priests of OMI Lacombe Canada work with our Associates and other partners in various ministries; with Indigenous people, in parish and retreat ministry, in hospitals and prison chaplaincies. We live and work from the largest cities to the smallest towns. OMI Lacombe Canada Administration is based in Ottawa, ON.

To express your interest, please send your CV and cover letter by February 6th, 2026, to:

Mr. Robert Meilleur, Chief Administration Officer

rmeilleur@omilacombe.ca