Senior Executive Assistant & Board Governance Lead – Office of the CEO

THE POSITION:

Senior Executive Assistant & Board Governance Lead – Office of the CEO

Report to: President and CEO

Permanent FTE (37.5 hrs/week)

Holland Bloorview Kids Rehabilitation Hospital Foundation raises funds and engagement for Canada’s Hospital for Kids with disabilities, and we are looking for a compassionate, multi-tasking team member who is organized, proactive, meticulous and digitally-savvy to become our next Senior Executive Assistant & Board Governance Lead, reporting to the Foundation President and CEO. Is it you?

You derive pride and satisfaction from ensuring that the busy executive with whom you partner is exceptionally effective in leading both internally and externally. You are obsessed with governance and ensuring that the foundation’s Board of Directors fulfills its responsibilities to a standard of excellence and efficiency. You are values-driven, curious, and captivated by the mission of Holland Bloorview and ensuring kids with disabilities are included.

Your super-power is your commitment to bringing a strong stewardship orientation to internal and external interactions and recognize that you represent Holland Bloorview’s reputation in everything you do.

This role is hybrid in nature, with a combination of “work-from-home” and “on site as-needed” for in-person meetings, events, team-building activities etc. Interested? Let's make it work. Our team members are empowered to take ownership of their schedules and workflows.

What we offer

• $85,000 annual salary
• 3 weeks’ vacation, plus float days, holiday hours, and extended long-weekends (and your birthday off!)
• Participation in HOOPP pension plan
• Comprehensive benefits plan with no wait period
• Flexible remote-hybrid work environment
• Parental leave top-up
• Annual professional development budget

Key Responsibilities

• Act as Foundation expert on corporate governance matters including updating corporate records and proactively monitoring and flagging changes and trends in legislation and governance.
• Support Foundation Board of Directors and all Foundation Board Committees with materials development, Chair briefing, minutes, onboarding and Board portal management.
• Manage complex calendar of meetings for CEO, Board of Directors and Board Committees.
• Event manager (room booking, catering, travel logistics etc.) for smooth execution of all in-person and virtual Board Meetings, Board Retreat, Board Committee Meetings and other CEO-hosted meetings.
• Partner with CEO to support priority setting of their leadership of the Foundation. This includes management of administration, office organization systems, expense reconciliation, research, briefings, presentation support and external correspondence.
• Act as Relationship Manager for Foundation Board EAs, Hospital Board EAs, Hospital Leadership Team EAs and significant donors EAs providing excellent stewardship, engagement and referral to fundraising team as appropriate.
• Back up for Sr. Foundation Administrator as required.

Job Requirements

• Bachelor’s degree preferred with 5+ years’ experience supporting C-level executives, preferably in a charity, Foundation, hospital, public or broader public sector organization.
• Proven ability to use judgment to represent the President & CEO with a high degree of initiative, handle confidential information with discretion and demonstrate the highest level of customer service.
• Demonstrated experience working with a Board of Directors.
• Exceptional organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with unwavering attention to detail and speed in line with that of the fast-paced environment of the Office of the CEO
• Very strong interpersonal skills and high EQ with the ability to build authentic relationships with staff, board members, hospital partners, external partners, EAs and donors.
• Expert level written and verbal communication skills with a keen eye for proofreading and the confidence to recommended edits.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful, innovative, compassionate, calm, collaborative, team-player, with the ability to also be effective independently.
• Advanced knowledge of Microsoft Office Suite (e.g. Word, PowerPoint, Excel, Outlook) and Microsoft Teams. Experience with board portal software (Diligent BoardEffect) is an asset.
• Understanding of issues related to disability and social justice, and experience working with children and/or vulnerable populations an asset.