Recruitment & Onboarding Assistant (Student Placement)

Recruitment & Onboarding Assistant (Student Placement) –

Remote

About Young Bosses in Business Foundation (YBIB)

YBIB is a youth-focused Canadian charity supporting entrepreneurship, leadership, and

real-world skill-building for young people. We deliver programs and opportunities that help

youth build confidence, practical experience, and future-ready skills through mentorship,

community partnerships, and hands-on learning.

Placement Overview (Remote)

The Recruitment & Onboarding Assistant supports YBIB’s hiring and onboarding processes by

helping source candidates, coordinate interviews, and support onboarding workflows. This

placement is ideal for a student who’s organized, professional, and interested in people

operations and HR coordination in a nonprofit setting. Reports to: Board Chair

What You’ll Work On

1) Job Posting & Outreach

• Support job posting and outreach across platforms (CharityVillage, LinkedIn, and other job boards)

• Help refresh role postings and ensure details are clear and consistent
• Support outreach to schools/programs and community networks as needed

2) Applicant Review & Interview Coordination

• Review incoming applications and help organize candidate shortlists
• Coordinate interview scheduling and candidate communications
• Support the interview process (prep support, note-taking, tracking next steps)

3) Onboarding & Orientation Support

• Support onboarding workflows (welcome emails, onboarding checklists, forms)
• Support onboarding presentations and orientation coordination as assigned

• Ensure new team members receive the right info and have a smooth start

4) Tracking & Process Support

• Maintain a recruitment tracker (roles posted, applicants, interview status, next steps)
• Keep files and templates organized (role descriptions, interview notes, onboarding docs)

Deliverables (what success looks like)

• A consistently updated recruitment tracker that clearly shows progress and next steps
• Smooth interview scheduling and reliable candidate follow-up communications
• Updated onboarding materials (checklist, templates, orientation support tools)

Ideal Candidate

• College/university student completing placement hours in HR, Business Administration, Office Administration, Nonprofit Management, Communications, or a related program

• Strong communication skills, organization, and attention to detail
• Comfortable using (or learning) Google Suite, Trello, and WhatsApp
• Able to handle confidential information professionally

Why This Placement is Valuable

You’ll gain real-world experience supporting recruitment, interviews, and onboarding workflows

in a structured nonprofit environment, with mentorship and feedback from YBIB leadership.

Reference support may be available based on performance and consistency.

• Recruitment & Onboarding Assistant (Student Placement) – Remote
• About Young Bosses in Business Foundation (YBIB)
• Placement Overview (Remote)
• What You’ll Work On
• Deliverables (what success looks like)
• Ideal Candidate
• Why This Placement is Valuable