Project Officer

SUMMARY

The Project Officer supports the effective implementation of programs and projects across the organization. This role involves coordinating with various internal and external teams, ensuring compliance with organizational policies, and driving the achievement of overall program goals and objectives.

Reporting to the Program Manager, the Project Officer (PO) works collaboratively with other Catalyste+ team members to support the full program management cycle, including program implementation, Catalyste+ Advisor (CA) assignments, Monitoring and Evaluation and Learning (MEL) and financial management. A key responsibility is to ensure all program activities and reports are delivered to a high standard, complying with organizational policies and making the most effective and efficient use of program resources. The PO works closely with program staff, CAs, and In-Country Team (ICT) members in the day-to-day delivery of assignments and performs other ad hoc duties as required.

As of January 1, 2026, this position will report to the office one (1) day per week. As of April 1, 2026, the position will report in two (2) days per week. This position is based out of Toronto or Montreal.

KEY RESPONSIBILITIES:

Program Coordination

• Review requests — including assignments, Innovation Microfunds (IMF), and any other submissions — to ensure completeness, clarity, and alignment with sector strategies, program objectives, and organizational policies, and liaise with relevant teams to address questions or request additional information.
• Coordinate with other teams to ensure all program implementation documents — including funding agreements, MEL forms, IMF documents, expense reports, and other relevant documentation — are complete, accurate, up-to-date and filed properly according to organizational policies.
• Collaborate in the preparation of program-level documents — including annual work plans and reports, communication materials, program briefings, presentations, and other relevant reports or content — for donors or organizational purposes, as requested by the Program Manager.
• Collaborate with other teams to organize or participate in joint activities, maintain effective working relationships, recommend improvements to processes, and operations, enhancing the overall effectiveness of the program.
• Schedule and coordinate program meetings, workshops, international meetings, and conferences with partners and any other stakeholders; prepare background material and agendas, provides logistical support, and document discussions, decisions, and action items to ensure meetings are effective and well documented.

Knowledge Management

• Participate in program assessment discussions, analyze program outcomes to support team learning discussions, and guide improvements for future programming. Compile project results, outputs and lessons learned for wider dissemination within and outside Catalyste+.
• Work collaboratively with the MEL team to create impact stories.
• Review project and program materials and prepare synthesis documents summarizing key information, results, success stories, decisions, and recommendations for team discussions.
• Research specific topics of interest to the program to enrich the knowledge of team members and to move the program forward. Play a key role in applying the Catalyste+ learning agenda within the MEL team, including: sharing program successes and information; integrating team-based learning; preparing required reports based on lessons learned; and collaborating with the MEL team to produce impact stories that highlight program outcomes and achievements.

Support for Project Development

• Assist in the preparation of concept notes and proposals to external funders and provides periodic program updates, as needed
• Collect and analyze information from diverse sources to enhance the quality, relevance, and impact of our proposals.
• Assist in the design of evaluation plans.
• Support the design of the evaluation framework to measure program expected results.

Marketing

• In collaboration with the Marketing team and other Catalyste+ staff, assist in the drafting and editing of reports, special papers, newsletter articles and other documents for publication or presentation. Coordinate with the Marketing team and in-country teams to identify and organize marketing materials needed to support program implementation
• In collaboration with the Marketing team, prepare and/or coordinate written, graphic, and visual materials, as well as social media content for public presentation/dissemination (for networking, public relations or revenue generation).
• Support Catalyste+'s participation in activities and engagements — virtual or in person — by providing requested information and preparing briefing notes on program outputs for any audience, including technical, academic, policy, or general public stakeholders.

General Administration

• Follow up on the program’s pipeline of activities throughout the year, including tracking of allocation targets
• Act as the program's document gatekeeper, ensuring key documents are organized, available, and accessible
• Leverage tools and applications (e.g. QuickBase), to retrieve and aggregate project information in support of the program’s reporting requirements

KNOWLEDGE AND SKILL REQUIREMENTS

• University degree in International Development and related field or 1-3 years of relevant experience in international or administrative programs;
• Proficiency (speaking, listening, reading, and writing) in French and English is required;
• Experience working with volunteers in the not-for-profit sector is an asset;
• Strong interpersonal, intercultural communication, and analytical skills;
• Demonstrated strong team collaboration skills, working effectively with diverse teams across different countries and departments.
• Culturally sensitive and capable of preserving confidential or sensitive information
• Ability to readily adapt to change, multi-task, coordinate, and prioritize day-to-day workload to meet tight timelines;
• Ability to manage high volumes of emails, calls, and data management;
• Ability to work proactively and independently;
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and database management
• Comfortable using digital collaboration tools and learning new applications as needed.

TOTAL COMPENSATION

The salary range for this position is $55,000 - $65,000, commensurate with experience.

At Catalyste+, we believe in a people-first approach to compensation, offering more than just a competitive salary. Our total rewards package ensures our team members are supported while doing rewarding and meaningful work. It includes:

• Comprehensive Health Benefits plan
• Employer-matched pension plan
• General time-off policies; vacation and sick leave
• Holiday office closure
• Mental Health & Wellness Programs
• Mentorship program
• Internal training & development events
• Innovative, collaborative, diverse & inclusive work environment

Application deadline: Friday, December 5, 2025

Catalyste+ is an employer who subscribes to the principle of equal access to employment.

We thank all applicants for their interest, but only those selected for an interview will be contacted.