Project and Budget Manager

JOB DESCRIPTION

Position Title: Project and Budget Manager

Position Type: Full-time, Term

Level: 7

Salary: $73,400 to $81,650 annually

Term: Early June 2026 to mid-February 2027 (Leave cover position)

Programs: Finance and Operations and Key Biodiversity Areas

Location: Hybrid at WCS Canada Head office located at 344 Bloor St W Suite 204, Toronto, ON M5S 3A7

Date Written/Revised: 06 May, 2026

Reports To: Gillian Woolmer, Director of Finance and Operations

Supervises (Direct supervision only): None

Closing date: 22 May 2026

Submit your application HERE

Position Summary

WCS Canada is seeking a skilled and versatile budget manger to i) support the implementation of Sage Intacct Planning (SIP) as the organizations budgeting platform, ii) develop tools and processes to support effective budget management and iii) provide financial, budget and general program management support to WCS Canada’s Key Biodiversity Areas (KBA) Program, a conservation program of WCS Canada.

This position will provide temporary leave coverage at a pivotal moment in transforming the organizations’ financial systems. WCS Canada is at the tail end of migrating to Sage Intacct as a financial management platform, and in the early stages of implementing Sage Intacct Planning (SIP) as its budget management platform, working with a third-party implementing parter.

The individual in this role is expected to be highly motivated and proactive in identifying issues and developing solutions. They will bring demonstrated experience working with Sage Intacct and Sage Intacct Planning and providing systems support and training with these systems. The position requires sound judgment, tact, and the ability to anticipate challenges and recommend practical, effective solutions.

Position Objectives

• Successfully plan, manage, and deliver technology transformation projects that improve organizational systems and processes.
• Identify gaps in existing financial and budgeting systems and provide analytical recommendations for improvements.
• Support smooth implementation of new tools and systems through effective change management, training, and user support.
• Provide financial and budget management for the Key Biodiversity Areas (KBA) Program.
• Serve as the primary point of contact between the KBA program, assigned initiatives and the central management, finance, Advancement, and communications teams within the WCS Canada head office.

Principal Responsibilities

Technology Transformation and Process Improvement

• Provide technical and project management support for the implementation of Sage Intacct Planning.
• Coordinate with internal teams and external vendors to ensure that solutions are integrated and effective.
• Serve as a subject matter expert for implemented systems and contribute to the development of organizational best practices.
• Prepare training materials and deliver training sessions for internal end users.
• Lead change management activities that support user adoption and limit operational disruption.
• Monitor post‑implementation outcomes and support ongoing optimization efforts.

Key Biodiversity Areas Program

• Manage and maintain the annual operating budget and forecasts to the KBA program.
• Oversee project spending to ensure compliance with grant requirements, including accurate allocation of payroll and program expenses.
• Prepare and submit monthly expense reports with complete and compliant supporting documentation.
• Produce financial reports as required, including analytical insights that support decision‑making.
• Track and administer deadlines related to proposals and grant reporting.
• Provide procurement and purchasing support for project activities as needed.
• Assist with the preparation, execution, and renewal of service and consulting contracts.
• Maintain shared program files and data, ensuring proper storage, security.
• Provide support for program logistics, and travel arrangements for meetings, workshops, and events, as needed.
• Provide additional program support as required.

Organization-wide

• Support WCS Canada’s goal of transforming WCS Canada’s conservation practice through reconciliation with Indigenous Peoples.
• Contribute to creating a diverse, equitable and inclusive workplace that promotes engagement and belonging.

Required Qualifications/Skills/Experience

• 5+ years of experience in comparable position.
• Experience with financial management including:
  • Budget preparation and tracking
  • Preparation of expense reports, invoice payments, financial reports, using various software programs.
  • Tracking advance balances and assisting with approval and submission of advance and reimbursement requests.
• Proven experience with Sage Intacct and Sage Intacct Planning.
• Experience with effectively communicating complex financial information.
• Experience managing legal documents, including contracts with service providers and funder agreements.
• Intermediate level of experience with MS 365, specifically OneDrive, SharePoint, Word and PowerPoint.
• Advanced MS Excel skills, including use of advanced formulas, data summaries, Power Query, etc.
• Comfortable in a digital environment and adaptable to learning new applications and systems.
• Strong problem-solving skills, detail oriented, and resourceful.
• Outstanding attention to detail and organizational skills.
• Strong verbal and written communication skills.
• Demonstrated critical thinking skills.
• Strong time management skills and adaptability when facing competing priorities.
• Ability to effectively prioritize and manage a high volume of diverse projects with hard deadlines.
• Passionate about our mission to save wildlife and wild places in Canada.

Other Desirable Qualifications/Skills/Experience

• Experience working in the not-for-profit or charitable sector.
• Experience with ExpensePoint, SnipeIT Asset Management, or ContractSafe software.