Project Administrator

Position Overview

SCWIST is seeking a Project Administrator with a strong background in STEM and preferably with experience in alternative reading format conversion. This role will support the Enhancing STEM Access with Alternate Format Reading Materials for ALL Canadian products initiative by maintaining organized systems, ensuring accurate cataloging, and supporting accessible content production workflows.

The Project Administrator will play a key role in maintaining databases, organizing digital resources, and ensuring materials are properly converted and cataloged for accessibility. The ideal candidate is detail-oriented, technically proficient, and committed to improving access to STEM education resources for diverse learners.

Job Description

Project Administrator – Alternative Format & Database Management

This role will support project operations by managing alternative reading format conversions, maintaining organized databases, and ensuring accurate cataloging of STEM educational materials. The position will collaborate with colleagues and project partners to maintain high standards of accessibility, accuracy, and efficiency.

Key Responsibilities

• Maintain and update project databases to ensure accurate and organized records.
• Catalog and classify STEM materials using established metadata and cataloging standards.
• Convert documents into alternative reading formats using specialized software tools.
• Ensure converted materials meet accessibility and quality standards.
• Track project materials, versions, and documentation to maintain consistency.
• Support project coordination by organizing files, records, and reporting documentation.
• Collaborate with team members to ensure materials are properly formatted and accessible.
• Assist in monitoring workflow timelines and deliverables.
• Maintain confidentiality and data integrity across all systems.
• Perform other administrative duties as assigned to support the success of the project team.

Experience and Skills

• Bachelor of Science (BSc) degree in a STEM discipline.
• Experience with alternative reading format conversion software (e.g., braille translation tools, accessible PDF/EPUB conversion tools, OCR software).
• Experience maintaining databases and managing digital records.
• Knowledge of cataloging practices and metadata standards.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency with common digital tools and document management systems.
• Strong written and verbal communication skills.
• Experience working in collaborative project environments is an asset.
• Excellent visual, verbal, and written communication and presentation skills; must be able to explain the strategy and rationale behind your work.

Other Details

• Location: Fully remote (in Canada), Occasional travel may be required.
• Schedule: Full-time employment (7 hours /day; 5 days/ week).
• Salary Range: $28-$33/ hour
• Eligibility: Employment eligibility to work in Canada is required.

Commitment to Equity

SCWIST is committed to creating a diverse and inclusive environment. We believe that diversity enriches our team and strengthens our work. We welcome and encourage applications from individuals of all backgrounds, lived experiences, and perspectives. We are also committed to providing an accessible work environment. If you require accommodation during the application or interview process, please let us know, and we will work with you to meet your needs.

Application Process

Please submit your CV and cover letter detailing your experience and motivation for the role. Applications will be reviewed on a rolling basis.

The job posting will be closed on April 02, 2026, at 11:59 PM Pacific Time.

Kindly note that only candidates selected for an interview will be contacted. We appreciate your interest in joining our team and thank all applicants for taking the time and effort to apply for this role.