Project Accountant

The Organization

TFO Canada is a non-profit organization whose mission is to catalyze economic growth through sustainable and inclusive trade partnerships for Small and Medium Enterprises in developing countries. TFO Canada assists Small and Medium-sized enterprises (SMEs) and Trade Support Institutions (TSIs) from developing countries to access international markets through information, advice, and contact services. Since 1980, TFO Canada’s internationally experienced project staff and sectoral experts have been providing trade promotion and capacity-building services to tens of thousands of SMEs and TSIs from Latin America and the Caribbean, Africa, Asia, and the Middle East.

The Position

Project Accountant (PA)

Reporting Relationship

Reports to the Director of Finance and Administration

Responsibilities

The PA is responsible for delivering accurate, timely, and compliant financial support to the organization. This role manages day‑to‑day accounting operations, including processing transactions, maintaining financial records, preparing reconciliations, and supporting project and organizational budgeting.

The PA ensures that all financial activities are aligned with non‑profit accounting standards, donor requirements, and internal policies.

Working closely with program staff, project managers, and external partners, the PA contributes to effective financial monitoring across multiple funding sources and projects. The role supports project and organizational financial reporting, tracks project‑level expenses, and helps ensure strong financial controls that promote transparency, accountability, and sound stewardship of organizational resources.

Key Responsibilities Include:

Accounts Payable & Receivable

• Review and process contracts, invoices, travel claims, and supporting documentation to ensure compliance with funding authorities, internal policies, contract terms, and Treasury Board guidelines.
• Match receipts with commitments, code expenses accurately, and verify proper approvals.
• Enter purchase orders, invoices, and bills into the accounting system and maintain up‑to‑date commitment records.
• Prepare and record accounts payable and accounts receivable entries, including accruals, prepaid expenses, and deferred revenue.
• Track and reconcile accounts payable and accounts receivable; prepare monthly aging reports.
• Prepare invoices and supporting documentation for project billing and reimbursement claims.

Project & Partner Financial Management

• Review partners’ financial reports and supporting documents; process approved expenses in the accounting system, including required project and country‑specific coding.
• Record, track, and process reimbursable expenses for project partners.
• Prepare project‑related bank and credit card entries, ensuring all transactions are supported with invoices/receipts.
• Assist project staff, associates, partners, and suppliers by providing timely accounting support and responding to financial inquiries.
• Communicate with managers, partners’ accounting staff and project directors on accounting and billing matters as needed.
• Support preparation of project activity budgets, expense monitoring, and related financial reports as directed by the Director of Finance and Administration.

General Ledger & Reconciliation

• Prepare and process entries for the general and subsidiary ledgers with appropriate supporting documentation and approval.
• Perform monthly and quarterly reconciliations of assigned balance sheet accounts.
• Assist with bank reconciliations and payroll reconciliation.
• Safeguard and maintain accurate project and partner financial records.

Financial Reporting & Audit Support

• Assist in the preparation of financial statements, year‑end audit working papers, and required documentation for external auditors.
• Ensure proper record‑keeping practices and support the maintenance of the accounting system.

Operational Support

• Enter staff timesheets and allocate payroll entries to projects in the accounting software.
• Provide support to the Project Support Manager and Director of Finance and Administration on corporate services and project administration.
• Serve as backup for the Project Support Manager when required.
• Perform other accounting duties as assigned by the Director of Finance and Administration.

Qualifications:

• Permanent resident or citizen of Canada
• Diploma or Bachelor’s degree in Finance, Accounting, Economics, or a related field (a diploma in Finance is a strong asset).
• Advanced professional certifications such as CPA or CFA are an asset but not required. Candidates who are currently enrolled in one of these certification programs, with the intention of completing the requirements within the next three to five years, will have preference.
• Three to five years of professional experience in accounting roles, preferably within a non-profit or mission-driven organization.
• Strong knowledge of budgeting, financial reporting, and donor compliance, specifically with government funded projects.
• Familiarity with payroll processing and timesheet allocations.
• Prior experience with accounts payable, accounts receivable, general ledger entries, and bank reconciliations.
• Experience working with external partners, auditors, or funders is an asset.
• Understanding of internal controls, audit requirements, and financial compliance for non‑profit organizations.
• Awareness of donor rules and guidelines (e.g., government agencies, foundations, international funders).
• Knowledge of CRA regulations for charities and non‑profit organizations is an asset.
• Proficiency in Microsoft Excel, including Macros, Pivot tables, V-lookup, and financial management systems.
• Working experience with Quickbooks online is a requirement.
• Excellent analytical, organizational, and communication skills.
• Commitment to the mission and values of the non-profit sector.
• Strong ability to multi-task and manage multiple stakeholder relations.
• Well organized, self-starter and independent worker.
• Able to work well in a team and in a fast-paced environment.
• Excellent proficiency in English communication is essential. The ability to communicate effectively in French and Spanish will be considered a significant asset.

Employment Duration

This is a 4-year term position

Compensation:

TFO Canada offers a competitive salary and benefits package commensurate with experience and the norms of the international development NGO sector. As such the salary range is $52,000.00 - $65,000.00

Work Location:

Work at TFO Canada includes a hybrid work model, therefore, this role will be a combination of virtual and on-site work. Our office is in downtown Ottawa. The successful candidate will need to live within the greater Ottawa-Gatineau area in Canada and to be a permanent resident or citizen of Canada.

Applications:

Applications including a cover letter and a current C.V. should be sent with the TFO Canada Project Accountant in the subject line by mail/e-mail no later than midnight, March 20, 2026 to:

Director of Finance and Administration

TFO Canada

66 Slater Street, Suite 2100

Ottawa, Ontario K1P 5H1

e-Mail: hr@tfocanada.ca

Only candidates to be interviewed will be contacted.

TFO Canada catalyzes economic growth through sustainable and inclusive trade partnerships for Small and Medium Enterprises in developing countries. TFO Canada confronts the challenge of global poverty by promoting sustainable economic development through export information, advice and contact. We facilitate access to foreign markets and share Canadian trade expertise for the benefit of small exporters in developing countries. Founded in 1980, TFO Canada is a non-profit, non-governmental organization.

TFO Canada strives to ensure gender equality for men and women in their participation in TFO Canada’s programs, projects and activities, and also in TFO Canada’s employment, contracting and management opportunities.

As a signatory to the Canadian Centre of Expertise on the Prevention of Sexual Exploitation and Abuse and to the Anti-Racism Framework for Canada's International Cooperation Sector, TFO Canada has the moral, ethical, and legal responsibility towards its staff, beneficiaries, and clients and applies a zero-tolerance approach.

For more information on TFO Canada visit www.tfocanada.ca