Program Coordinator (Student Placement)

Program Coordinator (Student Placement) – Remote

About Young Bosses in Business Foundation (YBIB)

YBIB is a youth-focused Canadian charity supporting entrepreneurship, leadership, and

real-world skill-building for young people. We deliver programs and opportunities that help

youth build confidence, practical experience, and future-ready skills through mentorship,

community partnerships, and hands-on learning.

Placement Overview (Remote)

The Program Coordinator supports the behind-the-scenes operations that keep programming

organized and running smoothly. This role focuses on admin coordination, tracking, and

communications support (not in-class facilitation). Reports to: Director of Education & Programming

What You’ll Work On

1) Program Coordination (Before & During Cycles)

• Support program planning and coordination tasks before/during program cycles
• Maintain program documentation (trackers, checklists, attendance records, notes)
• Help organize files, forms, and templates related to program delivery

2) Registration, Intake & Feedback

• Support registration and intake processes (forms, confirmations, basic tracking)
• Support feedback collection (surveys/forms) and organize results for review

3) Parent & Participant Communications

• Assist with parent/participant communications (email follow-ups, reminders, updates)
• Help ensure messaging is clear, consistent, and sent on time

4) Tracking & Internal Documentation

• Support timesheet tracking and internal reporting documentation as assigned
• Keep coordination trackers up to date and flag items needing follow-up

5) Youth Market Support (Culminating Event)

• Support Youth Market coordination tasks, including vendor communications, checklists, logistics support, and day-of coordination as assigned

Deliverables (what success looks like)

• Up-to-date trackers and checklists that keep program operations on schedule
• Smooth communication flow (reminders, updates, follow-ups) to participants/parents
• Organized program files and forms that are easy for the team to access and reuse
• Reliable coordination support leading into the Youth Market event

Ideal Candidate

• College/university student completing placement hours in ECE, Child & Youth Care, Social Services, Community Services, Education, or a related program

• Strong organization, professional communication, and attention to detail
• Comfortable using (or learning) Google Suite, Trello, Canva, and WhatsApp
• Willing to follow instructions, policies, and confidentiality expectations

Why This Placement is Valuable

You’ll gain real-world experience supporting youth programming operations and coordination in

a structured nonprofit environment, with mentorship and feedback from YBIB program

leadership. You’ll also leave with resume-building contributions you can clearly describe and

showcase. Reference support may be available based on performance and consistency.

• Program Coordinator (Student Placement) – Remote
• About Young Bosses in Business Foundation (YBIB)
• Placement Overview (Remote)
• What You’ll Work On
• Deliverables (what success looks like)
• Ideal Candidate
• Why This Placement is Valuable