Program Coordinator

Youth Now on Track Services is seeking a dedicated and dynamic Program Coordinator to lead the delivery of the Innovative Support for Black Parents (ISBP) Initiative and support the coordination of other youth and family-centered programs offered by the organization. Reporting to the Program Manager, the successful candidate will be responsible for planning, organizing, and supervising educational and recreational activities for children aged 4 to 13, ensuring all programming aligns with the developmental needs of participants and the overall goals of YNOT.

Type of position:This is a full-time position with flexibility of having to work sometimes towards the evening hours or attending week-end meetings.

Hours of work: Monday, Wednesday and Friday- 9:30 am to 5:30 pm; Tuesday and Thursday- 9:00am to 5:00pm – may vary (35 to 40 hours/week)

Schedule:

• Monday to Friday
• Weekends as needed

Position Title: Program Coordinator

Key Responsibilities:

• Lead the planning and execution of programs and events under the ISBP initiative, including Afterschool, Summer Camp, Spring break, mental health workshop, Christmas Toy-Drive and other youth programs.
• Develop a vision and progressive short term and long-term plan to improve and expand the scope of ISBP initiatives.
• Supervise and support program staff, volunteers, and placement students to ensure high-quality delivery and participant engagement.
• Provide regular reports on program and tasks, including the progress of interns and volunteers.
• Develop age-appropriate activities that support children's social, emotional, physical, and cognitive development.
• Manage logistics for programs and events that may serve between 30 to 150 children, depending on scope and outreach.
• Proactive in finding sponsors and partners for the ISBP program to ensure sustainability.
• Coordinate facilitation and other related activities for Workshops such as Mental Health
• Maintain accurate records, reports, and documentation of program activities, attendance, and outcomes.
• Required to attend monthly meetings and professional training sessions
• Personal developments towards supporting in executing role more effectively.
• Build strong relationships with children, families, and community partners to foster a safe, inclusive, and welcoming environment.
• Ensure compliance with organizational policies, safety standards, and relevant child protection guidelines.
• Assist with outreach, promotion, and evaluation of programs to ensure continuous improvement and community relevance.
• Write grants and develop evaluation reports for submission to government/funders.
• Ensure the health and safety of all children at all times by identifying potential hazards and proactively implementing preventative measures.
• Reports to Program Manager
• Attend Board Meetings and other meetings when needed.
• Other responsibilities as required by the organization.

Requirements

• Diploma in Child and Youth Care or Early Childhood Educators
• Minimum 2 years experience as program coordinator or relevant position
• Knowledge of program management and development procedures
• Knowledge of budgeting, bookkeeping and reporting
• Tech savvy, proficient in MS Office/internet
• Ability to work with diversity and multi-disciplinary teams
• Excellent time-management and organizational skills
• Outstanding verbal and written communication skills
• Detail-oriented and efficient
• Grant writing skills is an asset
• G2 or G Driver's License
• Current Standard First Aid and Infant/Child CPR & AED certification (Level C)

Skills

• Program Planning and Implementation
• Child and Youth Development Knowledge
• Health & Safety Awareness
• Behavior Management
• Leadership and team management skills
• Team worker and collaboration skills
• Attention to detail
• Problem-solving and decision-making skills
• Excellent communication skills
• Time-management and organizational skills
• First Aid & CPR Certification
• Proactive with Personal and Professional development
• Ability to instill positivity within a team and keep them motivated
• Cultural Sensitivity & Inclusion

How to apply:

• Please email your application, resume, and cover letter to francis@ynotservices.org, cc: comfort@ynotservices.org, with the heading ISBP—Program Coordinator.
• Application deadline: July 25th, 2025.

We sincerely appreciate and thank all applicants. We will only contact candidates selected for interview.