Program Assistant - Community Programs

Position Title: Program Assistant – Community Programs

Date Posted: Thursday, August 21, 2025

Competition File No.: 2025-55

Program Area: Community Initiatives & Employment

Worksite Location: Owen Sound

Travel Requirement: Yes, but on an occasional basis to worksites across Grey and Bruce Counties.

Position Type: Permanent Full Time Category: #1

Existing Vacancy: Yes No. of Vacancies: 1

Hours: 37.5 hours per week

Shifts: Monday – Friday

Salary/Wage: $23.24 - $25.40 per hour.

Wages commensurate with qualifications and experience.

Start Date: Wednesday, September 17, 2025.

Application Deadline: Wednesday, September 3, 2025.

Application Process: Email resume, cover letter and YMCA Employment/Volunteer Application Form to: Director of Community Initiatives and Employment Services at employment@osgb.ymca.ca. Include the Job Title and Competition File Number in your subject line. Only candidates selected for an interview will be contacted.

The Y is people-powered. Our staff and volunteers provide the spark that helps ignite positive change in the lives of others.

Your Opportunity to be the Spark!

As a charity igniting the potential in people, we are seeking a Program Assistant to support our Community Initiatives and Employment Services teams, by providing administrative and logistical support and coordination, including managing calendars, scheduling meetings, preparing documents and maintaining files.

Responsibilities:

• Manage and organize schedules and appointments.
• Coordinate meetings, conferences and video calls.
• Handle communications, including emails, phone calls and correspondence.
• Prepare and organize reports, presentations and documents.
• Make travel arrangements, including flights, accommodation and itineraries.
• Act as a point of contact between the Director and stakeholders.
• Conduct research to provide relevant information to support decision-making.
• Handle confidential information with discretion.
• Coordinate and organize events.
• Assist in special projects and ad-hoc tasks as required.

Just Some of the Benefits of Working at the YMCA:

• Comprehensive and ongoing training and long-term and upward career opportunities.
• Free membership to our Health, Fitness and Aquatics facility.
• Flexible work schedules.
• Medical, dental, and pension benefits (eligibility based on number of hours worked)
• Fun, passionate and dependable co-workers.

Job Requirements:

• Be a minimum of 18 years of age.
• Be legally entitled to work in Canada.
• Have current and satisfactory Criminal Reference Check and Vulnerable Sector Search issued no later than ninety (90) days preceding your start date.
• Have minimum Class G Driver’s License; own vehicle and be willing and able to travel throughout Grey and Bruce Counties.
• Provide 3 professional references.
• Have a post-secondary education in business administration or a related field.
• Have proven experience as an Executive Assistant, Program Assistant or similar role.
• Have proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Have commitment to excellent customer service while demonstrating YMCA Mission, Vision and Values when interacting with others.
• Have excellent organizational skills and multitasking abilities.
• Have strong written and verbal communication skills.
• Have the ability to handle confidential information with discretion.
• Be detail oriented with excellent problem solving skills.

The YMCA’s Commitment to Protecting Those We Serve:

We are committed to our responsibility to protect the children and other vulnerable people we serve. Therefore, all employees and volunteers must provide a current satisfactory Criminal Record Check and Vulnerable Sector Search results as a condition of their employment or volunteer engagement. These police record checks are reviewed on an individual basis, and the offense(s) - if any - is considered in the decision-making process in relation to the requirements of the position, therefore not eliminating all candidates with a record from being offered gainful employment.

The YMCA’s Commitment to Diversity, Inclusion and Equality:

The YMCA of Owen Sound Grey Bruce values the diversity of people and communities and is committed to excellence and inclusion in our Association. We are committed to an environment that is barrier free. If you require accommodation during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation.