Permanent Part-time Administrative Co-ordinator

Permanent Part-Time Administrative Co-ordinator

CUPE Education Worker’s Benefits Trust (CUPE EWBT)

ABOUT US:

The CUPE EWBT provides life, AD&D, health and dental benefits to over 50,000 eligible CUPE members who work in the Ontario education sector. The CUPE EWBT was established through a Trust Agreement and the benefits became effective on March 1, 2018. The Board of Trustees is seeking a part time administrative co-ordinator to provide support to the Managing Director and Trust.

ROLE DESCRIPTION:

Working closely and reporting to the Managing Director, the administrator will provide support in the day-to-day operations of the Trust, which includes:

• Consolidate and package information to deliver to the Trustees in advance of each Committee and Board of Trustees’ meeting.
• Coordination of Committee, Board and Stakeholder meetings including attending all meetings, recording minutes and assisting the Managing Director with action items.
• Draft formal reports (including the Annual Meeting with the Parties and OSBCU Presentation to Local Leaders) including researching data, coordinating and editing material submitted by others.
• Distribution of quarterly reports to Stakeholders.
• Assist Managing Director with all administrative functions including, but not limited to, filing, documenting, photocopying, scanning and printing all necessary documents.
• Review, organize and update trustee portal.
• Review trustee/employee expenses for payment and send to Managing Director and/or Board Chair for approval.
• Review and process invoices for payment through the administrator.
• Assist in planning and delivering annual and quarterly member updates in both English and French, ensuring brand consistency and accessibility standards.
• Set up and ongoing maintenance of social media presence (Facebook, Twitter, Instagram, etc.)
• Maintain and update the website, ensuring documents and information remain current, functional and user-friendly.
• Monitor and report on website analytics and email engagement, make recommendations for optimization.

QUALIFICATIONS:

• Exceptional writing, editing and proofreading skills (English required, French an asset).
• Knowledge of group benefits or similar member services is a strong asset.
• Ability to work with sensitive information while maintaining confidentiality.
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work effectively and confidently with the Managing Director, Board of Trustees, and service providers.
• Professionalism, strong interpersonal skills with ability to work in a team environment as well as independently.

Start Date:

Immediately

Location:

Office is located in Uxbridge, Ontario.

Board meetings are conducted in Markham, Ontario.

Remote work options are available.

Hours of Work:

Flexible – 20 hours per week

Rate of Pay:

$35.00 per hour

Benefits:

Comprehensive benefits package

Applications:

If you are passionate about making a difference in the lives of our members, we’d love to hear from you. Please submit your resume and cover letter outlining your experience and why you are a fit for this role. Applications can be submitted to bm@cupe-ewbt.ca. Interested applicants are to apply by 4:00 pm on Friday July 31, 2026, by submitting a cover letter, detailed resume, proof of qualifications, and two (2) references. References will not be contacted without your prior consent.

The CUPE EWBT is committed to providing an inclusive, respectful, accessible, and healthy environment that is equitable and fair at all levels of the organization.

We thankall applicants fortheir interest. Only those selected for an interview willbe contacted.